HomeMy WebLinkAboutBy-law 3372/90 THE CORPORATION OF THE TOWN OF PICKERING
BY-LAW NUMBER 3372/90
Being a by-law formulating a plan to protect
property and the health, safety and welfare of
the inhabitants in an emergency area.
Whereas pursuant to section 3(1) of the Emergency Plans Act 1983, the
council of a municipality may pass a by-law formulating or providing for
the formulation of an emergency plan governing %he provision of necessary
services during an emergency and the procedures under and the manner in
which employees of the municipality and other persons will respond to the
emergency;
And Whereas this Act makes provision for Head of Council to declare that
an emergency exists in the municipality or in any part thereof and also
provides Head of Council with authority to take such action or deliver
such orders as he/she considers necessary are not contrary to law to
implement the emergency plan of the municipality and to protect property
and the health, safety and welfare of the inhabitants of an emergency
area;
And Whereas the Act provides for the designation of one or more Members
of Council who may exercise the powers and perform the duties of the Nead
of Council during his/her absence or his/her inability to act;
And Whereas the Act authorizes employees of a municipality to take action
under the emergency plans where an emergency exists but has not yet been
declared to exist;
Now Therefore the Council of the Corporation of the Town of Pickering
enacts as follows:
1. That the Emergency Plan attached hereto as Schedule "A" of this
By-law is hereby adopted;
2, That the Mayor or designated alternate as provided in the Plan is
empowered to declare an emergency;
3. That certain appointed officials or their designated alternates as
provided in the Plan are empowered to cause an emergency alert to
be issued to members of the Municipal Control Group and to take
action under the emergency plans where an emergency exists but has
not yet been declared to exist; and
That annually, the Municipal Control Group will cause the emergency
plan to be reviewed and to make such changes to its appendices as
are considered appropriate while referring all other changes to
Council for further review and approval,
By-law read a first, second and third time and finally passed this 5th
day of February, 1990.
Wayne Art/~rs. Ma~or j/
SCHEDULE "A" TO BY-LAW 3372/90
AREA MUNICIPALITY
EMERGENCY PLAN
FOR THE
TOWN OF PICKERING
THE CORPORATION OF THE TOWN OF PICKERING
EMERGENCY PLAN
EFFECTIVE DATE FEBRUARY 5, 1990
Schedule A to
By-law No. 3372/90
TOWN OF PICKERING
EMERGENCY PLAN
TABLE OF CONTENTS
Pa~e
FOREWORD 6
INTRODUCTION 7
AIM 8
MUNICIPAL CONTROL GROUP 9
Composition 9
Authority 11
Implementation and Procedures 11
MUNICIPAL CONTROL GROUP OPERATIONS 11
General 12
Communications and Coordination
RESPONSIBILITIES
Municipal Control Group 13
EMERGENCY ALERT PROCEDURE Appendix 1
REQUEST FOR PROVINCIAL/FEDERAL ASSISTANCE Appendix 2
QUICK GUIDE TO EMERGENCIES Appendix 3
DISTRIBUTION LIST Appendix 4
TO~N OF PICKERING
EMERGENCY PLAN
FOREWORD
This plan has been formulated to assign responsibilities and
to guide the immediate actions of key officials in the first
few critical hours after the onset of an emergency.
For this plan to be effective, it is essential that all
concerned be made aware of its provisions and that every
official and department be prepared to carry out their
assigned functions and responsibilities in an emergency.
Regular exercises will be staged to ensure the arrangements
embodied in this plan are kept current and that all are kept
familiar with its provisions. Department heads should
likewise review and keep up to date their own procedures and
arrangements for responding to emergencies.
(date) Mayor
TOWN OF PICKERING
EMERGENCY PLAN
INTRODUCTION
1. Emergencies are defined as situations or the threat of
impending situations abnormally affecting property and
the health, safety and welfare of a community, which by
their nature or magnitude require a controlled and
coordinated response by all agencies. These are
distinct from routine operations carried out by
municipal agencies, e.g. fire, police, or works
departments, etc.
2. Legislation entitled "An Act to Provide for the
Formulation and Implementation of Emergency Plans"
short title "The Emergency Plans Act, 1983", is the
primary authority enabling passage of the by-law
formulating this emergency plan which will govern the
provision of necessary services during an emergency.
This plan also prescribes procedures under and the
manner in which municipal employees and other persons
will respond to an emergency. Important measures
enabled under the legislation and which form part of
this plan are:
(a) expenditure of monies associated with the
formulation and implementation of the emergency
plan;
(b) authorization for municipal employees to take
appropriate action before formal declaration of an
emergency;
(c) specify procedures to be taken for safety and/or
evacuation or persons in an emergency area;
(d) designate other members of council who may
exercise powers and perform the duties of the Head
of Council under the emergency plan during the
absence of the Head of Council or upon his/her
inability to act;
(e) establish committees and designate employees to be
responsible for reviewing the emergency plan,
training employees in their functions and
implementing the emergency plan during an actual
emergency;
(f) obtaining and distributing materials, equipment
and supplies during an emergency; and
(g) such other matters as are considered necessary or
advisable for the implementation of the emergency
plan during an emergency.
The structure of the Durham Regional Government is such that
many of the essential services required during emergencies
are within its jurisdiction, e.g., Police, Social Services,
Public Works and Health. Fire Service and local Public
Works responsibilities be retained at area municipal level
with the availability of support of the regional services
mentioned above.
In responding to any emergency it is essential that there be
one main control centre at Regional level. It is recognized
the Area Municipalities will want to respond to local
emergencies by taking obvious immediate actions within their
owner resources and with the support o£ local sections of
Regional Services. In some cases this will be all that will
be required.
AIM
The Aim of this plan is to establish emergency
procedures and a Municipal Control Group (MCG) within
the Town o£ Pickering to co-ordinate local response to
emergencies under the overall direction of the Regional
Emergency Control Group (RECG) of Durham Region.
MUNICIPAL CONTROL GROUP
4. Composition
Emergency operations will be directed and controlled by
the elected and appointed officials listed hereunder
who will assemble for this purpose at the Operations
Centre. This group will be known as the Municipal
Control Group (MCG) and will be composed of:
(a) Mayor of the Town of Pickering
(b) Town Manager
(c) Town Clerk
(d) Fire Chief
(e) Director of Public Works
(£) Director of Community Services E Facilities
(g) Director of Transportation
(h) Treasurer
(i) Pickering Hydro Electric Commission Manager
(k) Alternates and Town Employees may be appointed as
necessary. Any employee of the Town of Pickering
may be directed by the ~unicipal Control Group.
(1) The Municipal Control Group will be supported by
the local representatives of various Regional
services as may be required.
5. Support Group
If required, a "support group" may be formed from
members of public and private agencies having
specialist knowledge and advice to give. This group,
drawn from organizations listed Hereunder, may be
called upon individually or be asked to deliberate and
make recommendations collectively.
Phone # Ext.
Durham Region Emergency Measures 579-1520 247
Ambulance 683-7133
Red Cross Society 683-6141
Bell Telephone
Emergency Dial 0
Consumers Gas 668-9341
Durham Region - Works Department
Emergency 683-1471 or
576-9991
Pickering Cable T.V. 683-1151
Ontario Hydro - Pickering Nuclear Plant 839-1151
Metro Toronto ~ Region Conservation
Authority 661-6600
Central Lake Ontario Conservation
Authority 579-0411
Ministry of Transportation - Ontario 224-7463
Ministry of the Environment 424-3000
Ministry of Natural Resources 832-2761
Durham Region Board of Education 686-1541
Durham Region Roman Catholic Separate
School Board 686-1541
P.A.W. Animal Control 427-8737
Distress Centre 427-5839
Federal Government Information 973-1993
Ajax/Picketing General Hospital 683-2520
Durham Region Health Unit 685-4660
Radio Stations CHOO - Ajax 683-4131
CFRB - Toronto 924-5711
CFTR - Toronto 864-2000
CHUM - Toronto 925-6666
CKEY - Toronto 361-1281
- CKAR - Oshawa 686-1350
Television Stations CTV - Channel 9 299-2000
CBC - Channel 5 975-3311
Global Channel 3 446-5311
6. Authority
The Emergency Plans Act, 1983 states a "Head of Council may
declare that an emergency exists in the municipality or in
any part thereof and may take such action and make such
orders as he/she considers necessary and are not contrary to
the law to implement the emergency plan of the municipality
and to protect the property and the health, safety and
welfare of the inhabitants of the emergency area".
Accordingly, it is clear that the principal function of the
MCG, and the Support Group if assembled, is to assist the
Head of Council in making and placing in effect any
decisions and orders that are made to control and mitigate
the effects of an emergency.
7. Implementation and Procedures
Emergencies could arise with or without warning; this plan
takes into account and is intended to deal with the worst
case, a situation that develops without warning.
An emergency will usually be reported or discovered by
either police or fire services who would, in any event, be
among the first to be called to the scene of a potential
emergency. A senior member of the Fire Department or
possibly some other member of the Municipal Control Group
should personally assume control at the site of an emergency
or arrange for an on-site coordinator to take charge
immediately and then, depending upon the situation, he/she
may make a decision to alert and assemble the MCG in
accordance with the procedure as outlined in detail at
Appendix 1.
8. Municipal Group Operations
The Municipal Control Group will assemble at Pickering Fire
Station No.S, 1616 Bayly Street which will be known as the
MCG Opscentre. Upon assembling, the Mayor with the advice
of other members of the MCG, may make a decision to declare
an emergency and invoke the provisions of this emergency
plan.
9. General
The decision making process can best be
accomplished by round table assessment pf events
as they occur and by agreeing a course of action
to overcome specific problem areas or situations.
Normally, an agreed course of action will be
implemented by municipal departments functioning
primarily within their own spheres. However, from
time to time, it may become necessary to adopt and
implement a joint plan of action which could
involve two or more departments operating in
unison. In this latter situation, it would be
necessary for the Mayor to determine which
department will have the greater commitment and to
appoint an on-site co-ordinator of operations.
If, upon due consideration, it is apparent that
the emergency is of such magnitude that Durham
Regional Emergency Control Group should be called
into action.
10. Communications and Co-ordination
An important function of every department is to
provide timely information for the benefit of the
decision-making process. This will necessitate
reliable systems of communication between the
emergency site and the MCG Opscentre, for every
department involved Radio communications are least
susceptible to damage or interruption in times of
emergency. However, if telephones are to provide
this vital medium of communication, the Opscentre
must have multiplicity of lines and instruments.
Additionally, the Opscentre must be sufficiently
large to accommodate both information gathering
and display to activities and provide room for the
MCG to function.
11. Once decisions have been taken by the Mayor it is
essential they be quickly and accurately passed to
every reponse agency and, where necessary, to the
public. This vital function will normally fall to
the Town Manager (or other appointee) who will act
as Operations Officer and be responsible for
co-ordinating the activities of the operations
centre and for ensuring good communication between
all agencies involved in emergency operations.
RESPONSIBILITIES
12. Municipal Control Group
Some or all of the following action/decisions may have
to be considered and dealt with by the MCG:
(a) declaring an "emergency to exist";
(b) designating any area in the municipality as an
"emergency area";
(c) "authorizing expenditures" of funds £or
implementing the emergency plan;
"evacuating" those buildings or sections within an
emergency area which are themselves considered to
be dangerous or in which the occupants are
considered to be in danger from some other source;
(e) "casualty collection and evacuation" in support of
emergency health care authorities;
"dispersing people" not directly connected with
the operations who by their presence are
considered to be in danger or whose presence
hinders in any way the efficient functioning of
emergency operations;
(g) "discontinuing utilities" or services provided by
public or private concerns without reference to
any consumers in the municipality, or when
continuation of such utilities or services
constitutes a hazard to public safety within an
emergency area;
(h) "arranging {or accommodation and welfare", on a
temporary basis, of any residents who are in need
of assistance due to displacement as a result of
the emergency;
(i) "calling in and employment of any municipal
personnel and equipment" which is required in the
emergency;
(j) "arranging for services and equipment" from local
agencies not under municipal control, i.e. private
contractors volunteer agencies, service clubs,
etc.;
(k) "arranging assistance" from senior levels of
government and of other personnel and equipment of
volunteer and other agencies not under municipal
control as may be required by the emergency;
(1) "establishing an information centre" for issuance
of accurate releases to the new media and for
issuance of authoritative instructions to the
general public;
(m) "establishing a reporting and inquiry centre" to
handle individual requests for information
concerning any aspect of the emergency.
13. Mayor
The Mayor or his/her alternate will perform the
following responsibilities;
(a) chair meetings of the MCG;
(b) declare an emergency to exist;
(c) ensure the Durham Region Emergency Control Group
and the Solicitor General of Ontario have been
notified of the declaration of an emergency;
(d) make decisions, determine priorities and issue
operational direction through the operations
officer and the heads of municipal departments;
(e) request assistance from Durham Region and/or from
senior levels of government, when required;
(f) approve news releases and public announcements; and
(g) terminate the emergency at the appropriate time
and ensure all concerned have been notified.
14. Town Manager
The Town Manager will perform the duties and
responsibilities of an "operations officer", as such
he/she will:
(a) organize and supervise the Operations Centre and,
in particular, make arrangements for obtaining and
displaying up-to-date information at all times;
{b) arrange and co-ordinate telecommunications systems;
(c) advise the Mayor on administrative matters; and
{d) be responsible for media arrangements and assist
in the preparation and issue of press and public
announcements.
(e) maintain a record of all major decisions, actions
and instructions issued;
(f) maintain a record of all expenditures for later
cost recovery if warranted.
15. Town Clerk
The Town Clerk shall assist the Town Manager with the
resources of that Department, which are normally
available or as may be made available during an
emergency. Shall give reasonable support to such
Regional Services as may be responding locally to
mitigate the effects of the emergency.
16. Fire Chief
Upon learning of a potential emergency, the Fire Chief
or alternate should consider the need for possible
activation of the emergency plan, and, if warranted, he
should trigger the emergency alert system described at
Appendix 1. Thereupon he should report to the
Opscentre to sit as a member of the MCG and perform the
following additional functions and responsibilities:
(a) provide Head of Council with information and
advice on firefighting matters;
(b) develop and maintain a system for alerting MCG
members in an emergency;
(c) if appropriate, appoint an "on-site co-ordinator"
to control operations at the scene of an emergency;
(d) inform the Mutual Aid fire co-ordinator and
trigger mutual aid arrangements for the provision
of additional firefighting manpower and equipment
if needed;
(e) determine if additional or special equipment is
needed and recommend possible sources of supply,
e.g., breathing apparatus, protective clothing,
etc; and
(f) provide assistance to other municipal departments
and agencies and be prepared to take charge or
contribute to non-firefighting operations if
necessary, e.g., rescue, first aid, casualty
collection, etc.
17. Director of Public Works
Upon learning of a potential emergency, the Director of
Public Works or alternate should consider the need for
the possible activation of the emergency plan and, if
warranted, he should trigger the emergency alert system
as described in Appendix 1o Thereupon he/she should
report to the Opscentre to act as a member of the MCG
and to perform the following additional functions and
responsibilities:
(a) provide the Mayor with information and advice on
engineering matters;
(b) if appropriate, appoint an "on-site co-ordinator"
to control operations at the scene of an emergency;
(c) maintain liaison with flood control, conservation
and environmental agencies and be prepared to
conduct relief or preventative operations;
(d) Co-ordinate the acquisition of materials, supplies
and equipment and if not otherwise available, make
arrangements for sources of supply from
neighbouring municipalities, private contractors,
etc.;
(e) assist traffic control, evacuations, etc., by
clearing emergency routes, marking obstacles,
providing road signs, etc.;
{f) maintain liaison with utility companies {hydro,
gas, telephone, etc.) and make recommendations for
discontinuation of any utility, public or private,
where necessary in the interest of public safety;
(g) make recommendations and demolish unsafe
structures if ordered by the Mayor; and
(h) re-establish essential Town services at the
conclusion of an emergency.
18. Director of Community Services and Facilities
(a) Shall assist the Town Manager with the resources
of that Department, which are normally available
or as may be made available during an emergency,
including the use of buildings, manpower and
equipment.
(b) shall give reasonable support to such Regional
Services as may be responding locally to mitigate
the effects of the emergency.
19. Director of Transportation
(a) Shall assist the Town Manager with the resources
of that Department, which are normally available
or as may be made available during an emergency
including the use of municipal buses and the
services of the Town's equipment repair and
maintenance facilities.
(b) Shall give reasonable support so such Regional
Services as may be responding locally to mitigate
the effects of the emergency.
20. Treasurer
(a) Shall assist the Town Manager with the resources
of that Department which are normally available or
as may be made available during an emergency.
(b) Shall give reasonable support to such Region
Services as may be responding locally to mitigate
the effects of the emergency.
21. ~icke[.i~g H~dro Electric Commission Manager
(a) Shall assist the Town Manager with the resources
of that department, which are normally available
or as may be made available during an emergency.
(b) Shall give reasonable support to such Regional
Services as may be responding locally to mitigate
the effects of the emergency.
22. Alternates and Town Employees
(a) Shall assume the designated positions and duties
as directed.
Mayor for the Town of Pickering
Alternate - Acting Mayor
Town Manager for the Town of Picketing
Alternate - Town Solicitor
Clerk for the Town of Pickering
Alternate - Deputy Clerk
Fire Chief for the Town of Pickering
Alternate - Deputy Fire Chief
Director of Public Works for the Town of.P~.c~ering
Alternate - Deputy Director of Public Works
Director of Community Services and Facilitie.s
Alternate - Deputy Director of Parks and Facilities
Director of Transportation for the Town of Pickering
Alternate - Transit Supervisor
Treasurer for the Town of Pickering
Alternate - Deputy Treasurer
Pickering Hydro Electric Commissi0n.Ma_an. ager
Alternate - Director of Operations
23. Supporting Regional Services
Regional Services can be categorized as follows:
(i) Those regional services having depots or
detachments within the Area Municipality and
having an on-going local commitment.
(ii) Those regional services being centralized and
upon whom the Area Municipality may call for
assistance.
iii) Those Provincial services having on-going local
support commitments to certain Area
Municipalities, e.g., OPP.
(a) Expected to provide reasonable emergency service
actions to ensure sa£ety, health and ~el£are o£
the public.
(b) Expected to co~ordinate their emergency response
with their i~mediate superior or directly with the
Regional E~ergency Control Group (RECG).
Appendix "1" to
Schedule "A" to
By-law No.
TOWN OF PICKERING
EMERGENCY PLAN
EMERGENCY ALERT PROCEDURE
1. On receipt of an official message from an authorized
member of the Municipal Control Group (identified by
asterisk* hereunder) the Town of Pickering Fire
Department will implement the procedure by telephoning
members in the order stated.
FIRE DEPARTMENT HEADQUARTERS
[Telephone No. 839-8095
Emergency No. 839-1111)
Telephone
Appointment Incumbent Business Residence
*Mayor Mr. Wayne Arthurs 420-4600 420-1837
Alternate Acting Mayor 420-4600
*Town Manager Mr. N.C. Marshall 420-4610 668-5504
Alternate Mr. C.M.T. Sheffield 420-46Z6 839-7610
Town Clerk Mr. B. Taylor 420-4611 831-5934
Alternate Ms. K. McKay 420-4611 839-1946
*Fire Chief Mr. S. Stewart 839-8095 831-4563
Alternate Mr. R. Pearsall 839-8095 286-2593
*Director of Public
Works Mr. R.J. Hutchinson 420-4630 668-5374
Alternate Mr. S,A. Vokes 420-4630 839-6430
*Director of
Community Services
and Facilities Mr. T.J. Quinn 420-4620 839-4372
Alternate Mr. E. Buntsma 420-4620 576-6564
Director of Trans-
portation Mr. G. Papik 683-1179 686-7829
Alternate Mrs. M, Peters 683-2749 683-3132
NOTES: 1. Members will be called in the order shown.
2. Alternates will be called only if the primary
member cannot be contacted.
3. Members and alternates are asked to notify the
Fire Department of a change in their telephone
numbers.
Appendix "2" to
Schedule "A" to
By-law No.
THE CORPORATION OF THE TOWN OF PICKERING
EMERGENCY PLAN
REQUEST FOR PROVINCIAL/FEDERAL ASSISTANCE
1. If locally available resources, including those which
might be available from bordering municipalities and/or
Regional sources, are insufficient to meet emergency
requirements, then assistance may be requested from the
Province. Such requests should normally be directed
through area/region/district offices of the Provincial
ministry/agency who normally provide services in the
local area. These are:
PROVINCIAL MINISTRY/AGENCY TELEPHONE
(a) O.P.P. (~hitby Detachment) 668-3388
(b) Environment 424-3000
(c) Natural Resources 965-2000
(d) Transportation 224-746~
(e) Community and Social Services 965-7825
(f) Municipal Affairs 585-6198
*Ministry/Agency offices have responsibility for
informing their headquarters and for arranging types
and levels of assistance beyond local capabilities.
2. Alternatively, and especially in the case of severe or
wide-spread emergencies, municipalities may wish to
notify the Provincial government and obtain assistance
by telephoning the local OPP Detachment or by calling
directly to the Duty Officer at OPP General
Headquarters in Toronto, telephone number (416)
965-5751. The OPP Duty Officer will thereafter assume
responsibility for notifying the appropriate
ministry(s) and, depending upon the nature of the
emergency, a lead ministry may be appointed to
co-ordinate the provision of assistance by all
provincial government ministries.
5. The same procedure should be followed if assistance is
required from the Federal government, including
assistance from the Canadian Armed Forces.
4. The Co-ordinator of Emergency Plannin~ for Ontario
under the direction of the Solicitor General, is
responsible for monitoring, co-ordinating and assisting
in the formulation and implementation of emergency
plans made by provincial government bodies and for
ensuring that such plans are co-ordinated insofar as
possible with emergency plans of municipalities and the
Government of Canada. He/she can be contacted directly
by telephone {416) 965-6932 or 965-6708 for routine
enquiries or, in an emergency, through the Duty Officer
at OPP General Headquarters (416) 965-5751.
Appendix "3" to
Schedule "A'~ to
By-law No.
QUICK GUIDE
EMERGENCY CONTACT
Involving death or injury police, fire and
ambulance service,
coroner.
Involving fire - fire department,
police, ambulance
Involving floods - conservation
authority, M.N.R.,
Public Works
Department
Requiring the evacuation of people - police, O.P.P.,
ambulance
Involving or requiring the disposal -police, O.P.P.,
of explosivesfir' e department,
ambulance
Involving goods regulated under the - police, fire
Transportation of Dangerous Goods department,
Act ambulance,
CANUTE Call Collect
1-613-996-6666 (24
hrs.) M0E Spills
Action Centre
1-800-268-6060
Involving a discharge of large Local Health Unit,
amounts of contaminants to the MOL, M0E Spills
atmosphere Action Centre
1-800-268-6060
Involving a discharge of Canadian Coast Guard
pollutants from ships
Involving pesticides MOE Spills Action
Centre
1-800-268-6060
Involving spills of MOE Spills Action
contaminants to the environment Centre
1-800-268-6060
Involving rail accidents CNR, VIA or GO
Operations Control
Centre
1-416-860-2330
CP Rail Emergency
Centre
1-416-368-9919
Involving civilian aircraft Toronto Region
Flight Information
1-416-676-4593/4509
police, fire
department
Ambulance
Hospital and health
units
Coroner
Involving chemical transport CANUTEC
accidents 1-613-996-6666
(call collect)
police, fire
department
MOE Spills Action
Centre
1-800-268-6060
Involving aircraft crash Rescue
Co-ordination
Centre, CFB Trenton
1-613-392-3511,
loc.5871,
1-613-392-2811,
loc.$870/3875
Appendix 4 to
Schedule "A" to
By-law No.
THE CORPORATION OF THE TOWN OF PICKERING
EMERGENCY PLAN
DISTRIBUTION LIST
Name/Appointment Number of Copies
Mayor 1
Eire Department 2
Durham Region Police Dept.
Division 2S 2
Town Administration 7
Designates 1 each
Durham Region Emergency Measures 2
Co-ordinator of Emergency Planning
for Ontario 1