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HomeMy WebLinkAboutApril 6 2021 Executive Committee Meeting Minutes April 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Ashe Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor B. Duffield - (Acting) Director, Community Services J. Hagg - Fire Chief J. Flowers - CEO & Director of Public Libraries, Pickering Public Library R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer J. Eddy - Director, Human Resources S. Cassel - City Clerk C. Blumenberg - Deputy Clerk T. Javed - Economic Development & Strategic Projects Associate 1. Roll Call The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations There were no delegations. 4. Matters for Consideration 1 Executive Committee Meeting Minutes April 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Ashe 4.1 Director, Economic Development & Strategic Projects, Report CAO 03-21 Community Partner Membership Agreement - Canadian Centre for Nuclear Sustainability A brief question and answer period ensued between Members of the Committee and Fiaz Jadoon, Director, Economic Development & Strategic Projects, regarding: • the frequency of updates to Council regarding the Community Partner Membership Agreement – Canadian Centre for Nuclear Sustainability to ensure that Council is kept apprised; • Ontario Power Generation (OPG) and participating partners working on a correspondence strategy, with Staff to confirm whether updates to Council would be provided on a quarterly, annual, or bi-annual basis; • the importance of keeping Council and the public aware of the Centre for Canadian Nuclear Sustainability activities, scope of work, and mandate; and, • how exceptional the re-purposing of the facility has been, which will attract skilled jobs, collaboration and research in the nuclear sector. Recommendation: Moved by Mayor Ryan Seconded by Councillor Pickles 1. That Report CAO 03-21 regarding the Community Partner Membership Agreement, between Ontario Power Generation Inc. (OPG) and The Corporation of the City of Pickering, be received; 2. That the Mayor and City Clerk be authorized to execute the Community Partner Membership Agreement with Ontario Power Generation set out in Attachment 1 to this Report, subject to minor revisions as may be required by the Chief Administrative Officer, Director, Economic Development & Strategic Projects and the Director, Corporate Services & City Solicitor; 3. The City Clerk forward a copy of this Report CAO 03-21 to the Regional Municipality of Durham and Ontario Power Generation; and, 4. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this Report. Carried 2 Executive Committee Meeting Minutes April 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Ashe 4.2 (Acting) Director, Community Services, Report CS 15-21 Emix Ltd. - Lease Amendment Agreement Recommendation: Moved by Councillor Brenner Seconded by Mayor Ryan 1. That Report CS 15-21 respecting the City of Pickering’s Lease Amendment Agreement with Emix Ltd. at 1101 Kingston Road, Suite 280, Pickering, be received; 2. That the Mayor and City Clerk be authorized to execute the Lease Amendment Agreement with Emix Ltd. set out in Attachment 1 to this Report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 3. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.3 Director, Engineering Services, Report ENG 07-21 Proposed All-way Stop - William Jackson Drive and Bronzedale Street/Kalmar Avenue A brief question and answer period ensued between Members of the Committee and Richard Holborn, Director, Engineering Services, regarding: • timing of the project with respect to signage installation. Mr. Holborn advised that once approved at the April 26, 2021 Council meeting, staff would complete the utility locates and line markings, with the sign installation being completed by end of May 2021; • public interest from residents regarding the proposed all-way stop at William Jackson Drive and Bronzedale Street/Kalmar Avenue, with many comments from residents on traffic control concerns at Rex Heath and William Jackson Drive, and the timing of traffic control measures for this intersection; • how the full build-out of the area would create traffic volumes to warrant an all-way stop or traffic signal at Rex Heath and William Jackson Drive; and, 3 Executive Committee Meeting Minutes April 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Ashe • how it may be beneficial to bring traffic calming measures to Rex Heath and William Jackson Drive sooner than anticipated, and prior to construction completion East of Brock Road, due to increasing traffic volume and safety to access the park. Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1. That the attached draft by-law be enacted to amend Schedule "7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of William Jackson Drive and Bronzedale Street/Kalmar Avenue; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.4 Director, Engineering Services, Report ENG 08-21 Krosno Creek Culvert Replacements – Gas Main Relocations Morden Lane, Reytan Boulevard, and Alyssum Street (including Sandy Beach Road) A brief question and answer period ensued between Members of the Committee and Richard Holborn, Director, Engineering Services, regarding: • the timing on completion of the Krosno Creek Culvert replacements – Gas Main Relocations and next steps of the project. Mr. Holborn advised that Enbridge Gas Inc. was ready to start work, and once approved by Council, staff would issue a tender to replace the culverts noting that once work had been completed, construction could commence on the Sandy Beach Road culvert, followed by utility relocations and the tender for construction on Sandy Beach Road; • how the project had been delayed a year due to the COVID-19 pandemic, with the detailed design having been completed in 2019; • how the work pertaining to the culvert replacements was best done during the lowest flow, as opposed to the summer or fall; and • ensuring that Council is kept apprised throughout the stages of the project. 4 Executive Committee Meeting Minutes April 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Ashe Recommendation: Moved by Councillor McLean Seconded by Councillor Cumming 1. That the cost proposals for gas main relocations submitted by Enbridge Gas Inc. for; Morden Lane, Reytan B oulevard, and Alyssum Street (including Sandy Beach Road) in the amount of $296,872.94 (HST included) be accepted; 2. That the total net project cost of $294,078.00 (net of HST rebate) for the proposals be approved; 3. That Council authorize the Director, Finance & Treasurer to fund the net project cost of $294,078.00 for the proposals as follows: a) the sum of $152,921.00 by a transfer from Development Charges City’s Share Reserve; b) the sum of $141,157.00 by a transfer from Development Charges- Stormwater Management Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.5 Director, Corporate Services & City Solicitor, Report LEG 07-21 Property Standards By-law A brief question and answer period ensued between Members of the Committee and Paul Bigioni, Director, Corporate Services & City Solicitor, regarding: • timelines for public consultation and Council approval. Mr. Bigioni advised that public consultation would be undertaken over a two month period to gain meaningful input from the public and stakeholders, and that the Report would be presented for Council approval in the fourth quarter of 2021; • how the Property Standards By-law addresses maintenance standards and how this relates to access to properties for enforcement of the B y-law; • provisions in the Property Standards By-law that provide staff with the ability to bring property matters into compliance and enforce the By-law; and, 5 Executive Committee Meeting Minutes April 6, 2021 Electronic Meeting – 2:00 pm Chair: Councillor Ashe • whether the draining of a swimming pool onto an adjacent property was captured in the provisions of the proposed By-law. Mr. Bigioni advised that this action was referenced in the Nuisance By-law and that he would make a note of this during public consultation to ensure there is division of the subject matter and clarity between both By-laws.. Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1. That Report LEG 07-21 regarding the attached Property Standards By-law be received; 2. That Corporate Services staff be directed to work with Corporate Communications staff to conduct a public consultation campaign, to include social media, to seek public and stakeholder input regarding the attached Property Standards By-law; 3. That the Property Standards By-law be presented to Council after completion of the public consultation campaign; and, 4. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this Report. Carried 5. Other Business There was no other business. 6. Adjournment Moved by Councillor McLean Seconded by Councillor Pickles That the meeting be adjourned. Carried The meeting adjourned at 2:26 p.m. 6