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HomeMy WebLinkAboutMarch 4, 2021 (Budget)-Cdgo/­p](KERJNG Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I.Cumming B.McLean D.Pickles Also Present: -Chief Administrative Officer -Director, City Development & CBO Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan M.Carpino K. Bentley P. Bigioni J. Eddy -Director, Corporate Services & City Solicitor J.Hagg R.Holborn F.Jadoon S.Karwowski J.Flowers B.Duffield S.Cassel C.Rose D.Quaife J.Halsall V.Plouffe D. Wylie C. Blumenberg J.Hanna J. Litoboroski L.Narraway -Director, Human Resources -Fire Chief -Director, Engineering Services -Director, Economic Development & Strategic Projects -Director, Finance & Treasurer -CEO, Pickering Public Library -Director, Community Services -City Clerk -Chief Planner -Division Head, Information Technology -Manager, Budgets & Internal Audit -Manager, Facilities Capital Projects -Manager, Zoning & Administration -Deputy Clerk -Supervisor, Administrative Services -Supervisor, Licensing & Enforcement -Supervisor, Animal Services 1.Roll Call/Introduction The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 1 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan Mayor Ryan provided opening remarks, noting that 2021 's Budget is the first electronic budget meeting. He commended staff for their efforts, especially the Finance Department, and highlighted that this is the lowest tax increase in 20 years. 2.Disclosure of Interest 2.1 Councillor McLean declared a conflict of interest under the Municipal Conflict of Interest Act with respect to General Government, Heritage Property Tax Rebate, as he has a family member who owns a heritage property, and Grants to Organizations for PARA Marine Search & Rescue, as he is the Chair of the Pickering Auxiliary Rescue Association (PARA). Councillor McLean did not take part in the discussion or vote on these matters. 2.2 Councillor Brenner declared a conflict of interest under the Municipal Conflict of Interest Act with respect to salaries and wages in the 2020 Current Budget for Culture, Recreation & Facilities, Programs and the Corporate Services Department, Animal Services, as he has family members employed in these areas. Councillor Brenner did not take part in the discussion or vote on these matters. 3.Delegations Moved by Councillor Pickles Seconded by Councillor Brenner That the rules of procedure be suspended to allow a delegation from Paul White. 3.1 Paul White, President Fairport Beach Neighbourhood Association Carried on a Two-Thirds Vote Re: Frenchman's Bay Rotary Park West -Hours of Operation and Parking on Adjacent Streets in the Summer Mr. Paul White, President, Fairport Beach Neighbourhood Association, joined the electronic meeting via audio connection and spoke to the importance of Frenchman's Bay Rotary West Park. Mr. White stated that the Fairport Beach Neighbourhood Association has been involved with the park since the 1990's. Mr. White spoke to the signage at the park and the hours of operation being until 12:00 am, which can be correlated to after hour issues related to public nuisance issues at the park. He advised that hours of operations at other municipal parks are until 2 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan 10:00 pm, and requested that Council re-examine the hours of operation at Frenchman's Bay Rotary West Park. 3.2 Mark Mariano, City of Pickering Senior Tennis League Re: Chestnut Hill Developments Recreation Complex - Lack of Adequate Lighting in the Indoor Tennis Courts Mark Mariano, Senior Tennis League, joined the electronic meeting via audio connection to highlight that many residents enjoy and utilize the indoor tennis courts, and that tennis is a form of exercise and interaction for many people in the community. Mr. Mariano illustrated the conditions of the courts, specifically the diminished brightness of the lights. Mr. Mariano advocated that budget funds be allocated for LED lighting and court surface improvements. He also offered the assistance of Senior Tennis League members to do a walk through with staff to provide feedback on the lighting improvements. 4.Presentations 4.1 Presentation by the Chief Administrative Officer and the Director, Finance & Treasurer with respect to the 2021 Current and Capital Budgets Marisa Carpino, Chief Administrative Officer, appeared before the Committee and introduced the 2021 Current and Capital Budgets, and thanked staff for their efforts in bringing the budget before the Committee. She stated that the 2021 Budgets have a recommended levy increase of 1.45% for the City's share. Ms. Carpino noted that the 2021 Budgets ensure continuity of core services, and will also help the City achieve its strategic objectives, including but not limited to purchasing land for the bridge over the 401, connecting Squires Beach Road, Whitevale Master Plan Drainage project, completing a Diversity and Inclusion Strategy, the Nuclear Generating Station Financial Economic and Social Impact Study and the Waterfront Nautical Village Visioning Exercise. Ms. Carpino applauded staff for adapting to unforeseen circumstances, delivering services virtually, and resilience through the continuing COVID-19 pandemic. She noted that the financial health of the City is stable, despite pressures of COVID-19 and highlighted the lessons learned which are reflected in the 2021 Current and Capital Budgets. Stan Karwowski, Director, Finance & Treasurer, appeared before the Committee via electronic connection and thanked fellow Directors and their teams for their assistance in preparing the 2021 Current and Capital Budgets. Through the aid of a PowerPoint presentation, Mr. Karwowski provided a 2021 Budget financial overview. He outlined the 2021 Draft Current and Capital Budgets, and emphasized the 2021 Budget Levy increase, and compared this increase with neighboring municipalities. He provided an overview of the 2021 Budget net expenditures and revenues, noting 3 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan that assessment growth continues to be the City's major source of revenue. Mr. Karwowski explained that the 2021 Budget increases funding to reserves to reduce reliance on external debt and loans, and noted that the proposed 1.45% levy increase does not take into consideration the re-assessment of homes as this is not being completed until 2022 by MPAC, noting there is no financial impact due to reassessment this year. Mr. Karwowski explained that the average daily cost of municipal services is $5.55 per day for a wide range of City services, including but not limited to 24hr/7 day a week fire services, snow removal and other vital services. Mr. Karwowski spoke about the City's debt capacity, and the intent to bring forward a 5 year Financial Strategic Plan, which will take into consideration planned capital projects, such as the animal shelter and replacement of Fire Hall number 5, inclusive of operational costs and revenue inputs for Council's consideration. He advised that the City will issue the RFP for the 5 year Financial Strategic Plan in the near future. Mr. Karwowski continued his presentation explaining that due to the COVID-19 pandemic, community and sports groups will save approximately $170,000 per year due to most user fees remaining at 2020 rates, and change of user permit fees from seasonal to hourly at the November 2019 rate. Mr. Karwowski emphasized the 2021 Budget communication statistics, including the social media campaign, and the budgets being posted on the City website for one month for public input. He highlighted the Council endorsed Property Tax Deferral Program, which is a 3 month deferral to assist residential property owners that have been financially impacted by the COVID-19, the Tax Arrears Program and Low Income Seniors/Persons with disabilities Property Tax Program. A question and answer period ensued between Members of Council and Stan Karwowski, Director, Finance & Treasurer regarding: •emphasis that the 1.45% tax levy increase would impact the average Pickering household by approximately $28.00 per year and the City maintaining a leadership position on having the lowest tax rate amongst Durham lakeshore municipalities; •promoting the pre-authorized payment plan with the City of Pickering as a great tool for property tax payments; •differentiating between the City of Pickering tax levy and Durham Region tax levy; •Mr. Karwowski advised that 8% of taxes paid by residents for goods and services is provided to municipalities, where the remaining 90% is shared by upper levels of government noting that the local government level is responsible for infrastructure and vital services which highlights an imbalance between revenues and responsibilities; 4 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan •appreciation for the social conscience lens on the 2021 Draft Current and Capital Budgets; •increase in assessment growth, being 2.9%, and the correlation to building permit revenue, with Staff noting there is a delay between when building permits are issued and when the assessment growth is realized and when MPAC adds the new property to the assessment roll; •ways to reduce the residential tax burden, and the possibility of setting a special tax rate for seniors and whether this could be advocated by AMO to the Province; •inclusion of government grants in the Budget, and the recent announcement by the province for an additional $500 million to help municipalities respond to ongoing and unprecedented 2021 and 2022 COVID-19 operating pressures; •whether the additional funding from the provincial government could be used to offset existing deficits, with Mr. Karwowski responding that it would be premature to provide a response as the announcement was just made, however Staff would review and provide a response to Council prior to the March 22 nd Council Meeting; •what percentage of the budget goes into the Rate Stabilization Reserves and the amount transferred from 2020 to 2021; •unfunded liability and the City's position in this regard, with Mr. Karwowski noting that the City self-insures WSIB claims and that $700,000 would be contributed to this fund in 2021. He stated that approximately $200,000 that was spent on insurance policies will now be redirected to this fund with a goal of continuing to build it up to cover future claims; •importance of key performance indicators, that are realistic and achievable and that expenses and projects are tracked to ensure they are completed by the end of the year in which they were budgeted and providing updates to Council on what budget projects had been achieved; •percentage of non-residential vs residential, noting it has been decreasing due to the strong residential growth in Seaton and that a significant commercial opening would be occurring this year and would be added to the tax roll for 2022; •the risk and status of assessment appeals, with staff confirming that internal employees deal with the majority of these appeals unless they are unique; •maximum debt ratio, which is based on 25% of City owned revenues noting that the City cannot exceed $24.3 million; and, •exploring ideas for new revenue streams, and contributing funds in a reserve for unanticipated needs. It was the consensus of the Committee to take a short recess. 5 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan The Committee recessed at 10:41 am and reconvened at 10:55 am. Upon reconvening, the City Clerk certified that all Members of Council were once again present and participating electronically in accordance with By-law 7771/20. 5.Matters for Consideration 5.1 Review and Recommendations of the 2021 Capital Budget Summary A question and answer period ensued regarding capital expenditures for the Civic Complex and whether any of the provincial grant money or development charges (DC's) could be used for this project. Staff advised that the grant funding rules would need to be reviewed prior to confirming whether they could be used for this purpose and that certain rules also applied to the use of DC funds. Moved by Councillor Butt That the 2021 Capital Budget for the Civic Complex be approved and presented to Council on March 22, 2021. Carried Moved by Pickles That the 2021 Capital Budget for the Dunbarton Pool be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Butt That the 2021 Capital Budget for the Don Beer Arena be approved and presented to Council on March 22, 2021. Carried A question and answer period ensued regarding the Community Centres budget, and the Pickering Heritage Community Centre, with staff confirming the space will be utilized by the community, and will include archival storage space for City and Library records. Ms. Carpino noted that a detailed plan will be brought forward in the fall of 2021 for Council approval, outlining the $4 million dollar grant that had been received, and exploring options such as the sale of the East Shore Community Centre as a strategy being considered, as the facility is at the end of life. Staff advised that opportunities are being sought with developers, and other 6 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan organizations, confirming that the project will not impact the Green Lawn Bowling Club. Further questions were raised regarding the inclusion of the sale of the East Shore Community Centre in the budget and confirmation that this would be brought back before Council prior to any action being taken, as to date, there had been no Council direction provided in this regard. Moved by Councillor Pickles That the 2021 Capital Budget for Community Centres be approved and presented to Council on March 22, 2021. Carried A question and answer period ensued regarding the Seaton Community Centre, with staff providing an update on the design process underway to understand the needs. Staff noted that the construction will include a multi-purpose facility, with a leisure pool, lane swim area, senior's older activity space and library. Further discussion ensued regarding the possibility of designating the Community Centre as an older adult facility to open up funding opportunities with Marisa Carpino, CAO, advising that staff would look into this and noted that the Centre will align with the Parks and Recreation Strategic Plan, and that staff would be exploring naming rights with stakeholders. Moved by Councillor Pickles That the 2021 Capital Budget for the Seaton Community Centre be approved and presented to Council on March 22, 2021. Carried A brief question and answer period ensued regarding the earlier delegation and confirmation that funds were included in the 2021 Budget to address the indoor tennis court revitalization. Moved by Councillor McLean That the 2021 Capital Budget for the Recreation Complex -Core be approved and presented to Council on March 22, 2021. Carried A brief question and answer period ensued regarding the opening of the Recreation Complex Pool, and availability of Dubarton Pool, with staff confirming that they were 7 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan taking an optimistic approach to reopen the Recreation Complex Pool in late August, early September. Staff noted Dunbarton Pool is being used daily, since being permitted to re-open due to COVID-19. Moved by Councillor Pickles That the 2021 Capital Budget for the Recreation Complex -Pool be approved and presented to Council on March 22, 2021. Carried A question and answer period ensued regarding security cameras at the Recreation Complex arenas. Staff advised that the cameras are being upgraded, simultaneously as the space is being used by Public Health as a COVID-19 vaccination site. Staff noted that it has been a beneficial partnership in permitting capital improvements to occur as long as it does not affect vaccination plans. Moved by Councillor Brenner That the 2021 Capital Budget for the Recreation Complex -Arenas be approved and presented to Council on March 22, 2021. Carried A question and answer period ensued regarding the repairs to address drainage issues, temporary office space, and the path from upper to lower side and whether any of these uses would carry over into the long term use for the Museum. Moved by Councillor Butt That the 2021 Capital Budget for the Museum be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Butt That the 2021 Capital Budget for Property Maintenance be approved and presented to Council on March 22, 2021. Carried 8 -Cdgo/­p](KERJNG Moved by Councillor Pickles Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan That the 2021 Capital Budget for Roads Equipment be approved and presented to Council on March 22, 2021. Carried A question and answer period ensued regarding the ball diamond in Claremont Memorial Park, and the 2022 Capital Budget forecast for Parks. Staff advised that the Playground Equipment Master Plan will be utilized for the 2022 capital forecast. A discussion ensued on funding for the Rotary Frenchman's Bay West Park project completion, with staff confirming that the project is 50% funded by the City and 50% funded by Development Charges. Council enquired about the proposed new skateboard park, with staff advising that potential locations are being narrowed down, following the Skateboard Park Strategy and community consultation. A brief discussion ensued on parks recreation equipment requirements and flexibility in meeting community needs, including the use of age friendly equipment. Staff advised that the Playground Equipment Master Plan is used in tandem with the yearly inspection process which comes out of the 2021 Current Budget. Moved by Councillor Butt That the 2021 Capital Budget for Parks be approved and presented to Council on March 22, 2021. Carried A question and answer period ensued regarding the purchase of a library vehicle, which will allow mobility for community pro gramming. Staff advised that the mobile library will be launched in 2021. Moved by Councillor Butt That the 2021 Capital Budget for Fleet Vehicles be approved and presented to Council on March 22, 2021. Carried A question and answer period ensued on the Municipal Broadband Strategy, and Provincial and Federal funding oppor tunities, including extending Wi-Fi coverage to parks and video surveillance. Staff advised that there are currently 84 parks to target, noting that power connectivity and CCTV camera monitoring may be a 9 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan challenge for cameras in public parks and that staff are considering all options and will bring forward a report to Council at an appropriate time. Moved by Councillor McLean That the 2021 Capital Budget for Information Technology be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Cumming That the 2021 Capital Budget for Animal Services be approved and presented to Council on March 22, 2021. Carried A question and answer period ensued regarding the recurring issues with the streetlights on Valley Farm near the Recreation Centre despite the replacement of lamps and bulbs and whether any budget dollars could be used to address this issue. Further discussion ensued regarding the traffic signals and accessibility measures that were slated to be installed in 2020 with Staff advising that the delay was caused by COVID and that the initiative would restart in 2021. Moved by Councillor Butt That the 2021 Capital Budget for Streetlights & Signalization be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Pickles That the 2021 Capital Budget for Sidewalks be approved and presented to Council on March 22, 2021. Carried A question and answer period ensued regarding the drainage study in Claremont, to ensure the work is undertaken in an efficient manner, and the Whitevale Master drainage Plan Implementation timeline for release of tender. Moved by Councillor Brenner 10 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan That the 2021 Capital Budget for Roads Projects be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Brenner That the 2021 Capital Budget for Water Resources & Development Services be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Cumming That the 2021 Capital Budget for Development Projects -(DC Funded) be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Cumming That the 2021 Capital Budget for Finance and Taxation be approved and presented to Council on March 22, 2021. Carried A brief discussion ensued regarding the significance of the new fire station in Duffin Heights, due to the significant development of Seaton and Duffin Heights community. Moved by Councillor Pickles That the 2021 Capital Budget for Fire Services be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Cumming That the 2021 Capital Budget for Human Resources be approved and presented to Council on March 22, 2021. 11 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan Carried A question and answer period ensued regarding the Claremont Library hours of operation. Jackie Flowers, Chief Executive Officer, Pickering Public Library, confirmed that a new technological card access system will permit the library to be open for extended hours, and residents will be able to enter the library and access services, such as the public Wi-Fi, during the same hours of operation as other library branches. Ms. Flowers further noted that this will be possible through a card access system and self-checkout machines and that this would be a one year pilot project. Moved by Councillor Cumming That the 2021 Capital Budget for the Library be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Butt That the 2021 Capital Budget for the Seaton Regional Library be approved and presented to Council on March 22, 2021. Carried Moved by Councillor McLean That the Committee recess for lunch. Carried The Committee recessed at 12:00 p.m. and reconvened at 1 :00 p.m.Upon reconvening, the City Clerk certified that all Members of Council were once again present and participating electronically in accordance with By-law 7771/20. 5.2 Review and Recommendations of the 2021 Current Budget Summary A question and answer period ensued regarding the 2021 Current Budget on key performance indicators and leveraging dollars, including the Economic Development Strategy to identify what exists, what the gaps are and what the municipality is looking to achieve to identify and measure success. Staff were requested to provide an update on the KPl's in September as the City enters into budget preparations for 2022. Further discussion ensued regarding the Food Security Strategy and using resources from the Region of Durham to report back to Council at the end of June or 12 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan in September on this program. Discussion continued regarding the two new staffing positions being proposed in the Office of the CAO and whether the positons were unionized, whether they needed to be made permanent in 2021 and the various tasks and projects that they would be responsible for. Moved by Councillor Butt That the 2021 Current Budget for the Office of the CAO Department be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Butt That the 2021 Current Budget for the City Development Department be approved and presented to Council on March 22, 2021. Carried A discussion ensued regarding the Pickering Arts Centre and Executive Director position with the City Centre Project currently on hold, with Staff noting that the amount budgeted this year was a quarter of the salary amount should the Project move ahead after a report is presented to Council in the fall. Moved by Councillor Cumming That the 2021 Current Budget for Culture, Recreation & Facilities be approved and presented to Council on March 22, 2021 save and except items related to salaries and wages for Programs. Carried Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Moved by Councillor Cumming That the 2021 Current Budget items related to the salaries and wages for Programs be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Brenner 13 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan That the 2021 Current Budget for Public Works be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Pickles That the 2021 Current Budget for the Corporate Services Department be approved and presented to Council on March 22, 2021, save and except the salaries and wages for Animal Services. Carried Having previously declared a conflict of interest, Councillor Brenner did not vote on the following item. Moved by Councillor Cumming That the 2021 Current Budget items related to salaries and wages for Animal Services be approved and presented to Council on March 22, 2021. Carried A question and answer period ensued regarding the cost for the Automated Speed Enforcement program being offset by revenues, with Staff confirming that there are several unknowns with regards to the Program and that there is a delay in when the City will receive funds from tickets due to the processing through the Provincial Offenses Act process. Further discussion ensued regarding the possibility of purchasing a second camera and the associated financial obligations. Moved by Councillor Butt That the 2021 Current Budget for the Engineering Services Department be approved and presented to Council on March 22, 2021. Carried A question and answer period ensued regarding the interest on investments, and how the money is invested. Staff confirmed that a safe and secure investment strategy is being explored, including pooling of investments and development of the strategy with the Region. Moved by Councillor Butt 14 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan That the 2021 Current Budget for the Finance Department be approved and presented to Council on March 22, 2021. Carried A question and answer period ensued regarding new positions, and ensuring there is access to fire and rescue training grounds, due to COVID-19 delays. Staff noted that recruitment is on-going, and does address diversity to be reflective of the community. Moved by Councillor Pickles That the 2021 Current Budget for the Fire Services Department be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Cumming That the 2021 Current Budget for the Human Resources Department be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Brenner That the 2021 Current Budget for Libraries be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Ashe That the 2021 Current Budget for General Government be approved and presented to Council on March 22, 2021, save and except items related to the Heritage Property Tax Rebate. Carried Having previously declared a conflict of interest, Councillor McLean did not vote on the following item. 15 -Cdgo/­p](KERJNG Moved by Councillor Cumming Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan That the 2021 Current Budget for items related to the Heritage Property Tax Rebate Program be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Ashe That the 2021 Current Budget for Mayor Ryan be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Pickles That the 2021 Current Budgets for Councillor Ashe, Councillor McLean, Councillor Pickles, Councillor Brenner, Councillor Cumming, and Councillor Butt be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Brenner That the 2021 Current Budget for Council Support be approved and presented to Council on March 22, 2021. Carried Moved by Councillor Butt That the 2021 Current Budget for Grants to Organizations be approved and presented to Council on March 22, 2021, save and except items related to the Pickering Auxiliary Rescue Association (PARA) Marine Search and Rescue grant. Carried Having previously declared a conflict of interest, Councillor McLean did not vote on the following item. Moved by Councillor Brenner 16 -Cdgo/­p](KERJNG Executive Committee Budget Meeting Minutes March 4, 2021 Electronic Meeting -9:00 am Chair: Mayor Ryan That the 2021 Current Budget for the items related to the PARA Marine Search & Rescue grant be approved and presented to Council on March 22, 2021. 5.3 Review of Proposed Fees and Charges Carried Brief discussion ensued regarding the start date for ice rentals and user fees for leagues utilizing Don Beer Arena with staff confirming that the start date depends on COVID-19 restrictions, and staff will do all they can to facilitate the use of the Don Beer Arena as soon as feasible. Further discussion ensued on the Provincial announcement for COVID-19 relief to help ensure municipalities do not carry operating deficits into 2021. Committee asked staff to identify mechanisms to make changes to the 2021 Budget before it is approved on March 22, 2021, given the approximate $1.5 million Pickering is expected to receive. Mayor Ryan advised that the Treasurer will examine ways how money could be deployed and report back on preliminary options for Council approval on March 22, 2021. Moved by Councillor Cumming That the Current budget for User Fees and Charges be approved and presented to Council on March 22, 2021. 6.Other Business There was no other business. 7. Adjournment Moved by Councillor Brenner Seconded by Councillor Cumming That the meeting be adjourned. The meeting adjourned at 2:01 p.m. Carried Carried 17