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HomeMy WebLinkAboutMarch 1, 2021-Cdgo/­p](KERJNG Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I.Cumming B.McLean D.Pickles Also Present: -Chief Administrative Officer -Director, City Development & CBO Executive Committee Meeting Minutes March 1, 2021 Electronic Meeting -2:00 pm Chair: Councillor McLean M.Carpino K. Bentley P. Bigioni B.Duffield J.Hagg -Director, Corporate Services & City Solicitor J. Eddy J.Flowers R.Holborn F.Jadoon S.Karwowski S.Cassel S. Booker T.Ryce C. Whitaker N. Zahoor A.Mostert N. Emery C.Blumenberg 1.Roll Call -(Acting) Director, Community Services -Fire Chief -Director, Human Resources -CEO & Director of Public Libraries, Pickering Public Library -Director, Engineering Services -Director, Economic Development & Strategic Projects -Director, Finance & Treasurer -City Clerk -Manager, Capital Projects & Infrastructure -Supervisor, Cultural Services -Supervisor, Sustainability -Transportation Engineer -Senior Coordinator, Landscape & Parks Development -Coordinator, Traffic Operations -Deputy Clerk The City Clerk certified that all Members of Council were present and participating electronically in accordance with By-law 7771/20. 2.Disclosure of Interest No disclosures of interest were noted. 1 -Cdgo/­p](KERJNG 3.Delegations There were no delegations. 4.Matters for Consideration Executive Committee Meeting Minutes March 1, 2021 Electronic Meeting -2:00 pm Chair: Councillor McLean 4.1 Director, Engineering Services, Report ENG 03-21 Integrated Transportation Master Plan Study Consultant Delegation John Kemp, Transportation Planner, Bruce Mori, Director I Sr. Practice Lead, Transportation Planning; and, Zibby Petch, Associate -Manager, Active Transportation, IBI Group, on Report ENG 03-21 John Kemp, Transportation Planner, Bruce Mori, Director, Sr. Practice Lead, Transportation Planning; and, Zibby Petch, Associate -Manager, Active Transportation, IBI Group, joined the electronic meeting via audio connection to provide an overview of the Integrated Transportation Master Plan Study (ITMP). Mr. Kemp, with the aid of a PowerPoint presentation discussed the purpose of the ITMP, noting that the ITMP is a long term strategic planning document that would help direct the City's policies and infrastructure to effectively meet current and future transportation needs, including accommodating growth and maximizing potential for all modes of transportation. Mr. Kemp noted that the Study process began in late 2017, in accordance with Phase 1 and 2 of the Municipal Class Environmental Assessment process, and noted that the vision is to have a safe and well-connected transportation system that offers inclusive mobility, supports complete and sustainable communities, and facilitates continued economic growth. The consultants further highlighted the feedback received through public and stakeholder consultation, including improving safety for all road users, improving winter maintenance, and additional connectivity to the GO station. A question and answer period ensued between Members of the Committee and John Kemp, Bruce Mori, and Zibby Petch, regarding: •collaborating with other levels of government, and cost sharing opportunities with neighbouring municipalities; •how the new developments, intensification, and maximizing factors had been integrated into the study; •integration with other current municipal studies and plans such as the Affordable Housing Strategy, provincial policy statements, and studies with respect to population and density targets; 2 -Cdgo/­p](KERJNG Executive Committee Meeting Minutes March 1, 2021 Electronic Meeting -2:00 pm Chair: Councillor McLean •whether a covered pedestrian/bike lane had been considered on the new Hwy 401 crossing between Brock and Liverpool Roads; and, •the importance of supporting active transportation and connectivity throughout the City. A further question and answer period ensued between Members of the Committee and Richard Holborn, Director, Engineering Services, regarding: •collaboration between various City departments, including the Finance department to ensure the ITMP is financially sustainable; •timelines for reporting back, with Mr. Holborn advising that once endorsed, the Plan will be out for public and stakeholder engagement for 30 days to provide input, then the final ITMP report would be publicly available; •creating a dedicated bike network in the downtown area, and prioritizing connecting new density areas to the GO station; •examining a partial interchange alternative, and widening of Church Street, south of the 401 and extension of 5th Concession Road, •exploring all financial options and possibilities either through developers, development charges, oversizing costs for arterial roads, or other funding sources; •the importance of the Taunton/Steeles connection, and the widening of Steeles Road prior to the widening of Taunton Road; •capital budget forecast for the trail expansion system of $1.8 million, with Staff advising that trail projects can also be accommodated through road reconstruction projects where there are opportunities for trail expansions; •streamlining timelines for active transportation projects, integrated road systems, multi-use paths on boulevards, and resurfacing programs; •the importance of improving traffic flow, and interchanges at Whites Road and Brock Road; and, •the City applying for a "Bicycle Friendly Community Award". Recommendation: Moved by Councillor Pickles Seconded by Councillor Brenner 1.That the Draft Integrated Transportation Master Plan prepared by IBI Group dated January 2021 be endorsed in principle; 2.That the recommendations from the Draft Integrated Transportation Master Plan be considered, along with all other municipal priorities, through future annual municipal plans and budget processes; and, 3 -Cdgo/­p](KERJNG Executive Committee Meeting Minutes March 1, 2021 Electronic Meeting -2:00 pm Chair: Councillor McLean 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4.2 (Acting) Director, Community Services, Report CS 13-21 Cultural Strategic Plan-Mid-term Update Carried A question and answer period ensued between Members of the Committee and Staff regarding: •an update on the public engagement process for the cultural strategic plan, with staff advising that they are in regular contact with stakeholders to collect feedback and adapt the Plan to changing economies, and unforeseen events; •the importance of engaging seniors, and staff conducting cultural check-ins to identify and address gaps, and engage communities in the City's hamlets; and, •the Performing Arts Centre Executive Director position, with Marisa Carpino, Chief Administrative Officer, advising that the hiring for the position was paused, along with the City Centre Project, and that funds were allocated in the 2021 budget to reflect a 4th quarter hire should the project continue at that time. Recommendation: Moved by Councillor Brenner Seconded by Mayor Ryan 1.That Report CS 31-20 regarding the City of Pickering's Cultural Strategic Plan Mid-term Update be received for information; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4.3 Director, Engineering Services, Report ENG 04-21 Beachfront Park Rehabilitation & Needs Assessment -Public Engagement Work Plan and Project Status Update 4 Carried -Cdgo/­p](KERJNG Executive Committee Meeting Minutes March 1, 2021 Electronic Meeting -2:00 pm Chair: Councillor McLean A question and answer period ensued between Members of the Committee and Richard Holborn, Director, Engineering Services, regarding: •ensuring clarity on timelines, with a May 2021 start-date and plan for Committee approval on the Beachfront Park Rehabilitation & Needs Assessment plan in November 2021; •providing quarterly or semiannual status updates on the Project; •ensuring that the design of the elevated boardwalk is resilient to high water levels and wave action along the shoreline with Mr. Holborn advising that the conceptual design consultant and coastal engineer worked collaboratively with the Toronto and Region Conservation Authority on the boardwalk design; and, •whether higher lighting options could be considered above the minimum pedestrian scale lighting to increase safety for those walking at night. Recommendation: Moved by Councillor Brenner Seconded by Councillor Cumming 1.That Report ENG 04-21 regarding a Public Engagement Work Plan and Project Status Update for Beachfront Park, as a follow-up to Report ENG 12-20 and in response to Resolution #465/20, be received for information; 2.That the Draft Concept Plans attached to Report ENG 04-21 be used to commence the public engagement and consultation process to arrive at a final preferred concept plan for Council endorsement through a future report; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Later in the Meeting (See Following Motion) Moved by Councillor Brenner Seconded by Councillor Cumming That the main motion be amended by adding the following as a new Item 3 and the recommendation renumbered accordingly: That staff be directed to report back with a status update on the Beachfront Park Rehabilitation & Needs Assessment Project no later than the third quarter of 2021. 5 -Cdgo/­p](KERJNG Executive Committee Meeting Minutes March 1, 2021 Electronic Meeting -2:00 pm Chair: Councillor McLean Carried The Main Motion, as amended, was then Carried. 4.4 Director, Engineering Services, Report ENG 05-21 Automated Speed Enforcement Implementation A question and answer period ensued between Members of the Committee and staff regarding: •inclusion of the Automated Speed Enforcement Implementation project in the 2021 budget when the funds had already been approved in 2020, with Staff advising that the project was budgeted in 2020, however, due to the COVID-19 Pandemic the implementation of the project was paused, and the funds needed to be reallocated in 2021 in order to move the initiative forward; •an overview of the costs associated to partake in the program; •automated Speed Enforcement Implementation launching in July, 2021 once all agreements were executed and mechanisms were in place to issue tickets and monitor the camera; •the Project being feasible due to Bill 65, Safer School Zones Act, 2017, and the City entering into an agreement with the City of Toronto for the joint processing centre that would store data from the camera; •a plan for the implementation of one camera that would be rotated throughout each of the 13 community safety zones, •the intent of the project being to reduce safety hazards and make the community safer, and not being revenue driven, with Staff confirming that the revenue is shared with the Region of Durham, and would not cover the cost of the program; •signage to inform the public 90 days in advance of the new speed enforcement camera which may defeat the purpose and the possibility of advising the Province of this viewpoint; and, •staff providing an update report in June 2021 on the status of the agreements and the list of the rotating locations. Recommendation: Moved by Councillor Brenner Seconded by Councillor Cumming 1.That the automated speed enforcement program as outlined in Report ENG 05-21 be endorsed by Council for implementation in 2021 subject to budget approval; 6 -Cdgo/­p](KERJNG Executive Committee Meeting Minutes March 1, 2021 Electronic Meeting -2:00 pm Chair: Councillor McLean 2.That the Mayor and Clerk be authorized to execute the required agreements for operation of the program in a form satisfactory to the Director, Corporate Services & City Solicitor, the Director, Finance & Treasurer, and the parties, namely: a.Redflex Traffic Systems (Canada) Limited; b.The Ministry of Transportation, Ontario; and, c.The City of Toronto; 3.That one automated speed enforcement mobile camera be installed in the Community Safety Zone on Liverpool Road between Bayly Street and Wharf Street, consistent with Resolution #364/20, as part of the initial rollout of the program and that additional mobile cameras be added as approved funds permit; 4.That Council request the Province of Ontario to permit the use of an Administrative Monetary Penalty System for offenses issued by Automated Speed Enforcement; and, 5.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Later in the Meeting (See Following Motion) Moved by Councillor Brenner Seconded by Mayor Ryan That the main motion be amended by adding the following as a new Item 5 and the recommendation renumbered accordingly: That staff be directed to report back on the status of the Automated Speed Enforcement Implementation program no later than the end of June, 2021. Carried The Main Motion, as amended, was then Carried Unanimously on a Recorded Vote. 4.5 Director, Finance & Treasurer, Report FIN 03-21 7 -Cdgo/­p](KERJNG Executive Committee Meeting Minutes March 1, 2021 Electronic Meeting -2:00 pm Chair: Councillor McLean Statement of the Treasurer Respecting 2020 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Moved by Councillor Pickles Seconded by Councillor Brenner Recommendation: It is recommended that Report FIN 03-21 of the Director, Finance & Treasurer regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2020 be received for information. 4.6 Director, City Development & CBO, Report PLN 08-21 2020 Sustainable Pickering Year-in-Review Moved by Councillor Pickles Seconded by Councillor Butt Recommendation: Carried That Report PLN 08-21 of the Director, City Development & CBO, on the release of the 2020 Sustainable Pickering Year-in-Review, be received for information. 5.Other Business There was no other business. 6.Adjournment Moved by Councillor Cumming Seconded by Councillor Butt That the meeting be adjourned. The meeting adjourned at 3:41 pm. Carried Carried 8