HomeMy WebLinkAboutBy-law 7771/20The Corporation of the City of Pickering
By-law No. 7771/20
Being a By-law to amend By-law 7665/18, which;
governs the proceedings of Council, any of its
committees, the conduct of its Members, and the calling
of meetings
Whereas on July 21, 2020, Bill 197, COV/D-19 Economic Recovery Act, 2020, an Act
that in part, amended the Municipal Act, 2001, S.O. 2001, c. 25, received Royal Assent
to provide the ability for a member of council, of a local board or of a committee of either
of them, to participate electronically in a meeting to the extent and in the manner set out
in the Procedure By-law;
And Whereas, electronic meetings may be used for all, or some Members of Council,
staff and the public where in-person meetings are not possible;
And Whereas in order to be able to implement these provisions, Council must amend
Procedure By-law 7665/18;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
That Section 09 of Procedure By-law 7665/18, as amended, be repealed and replaced
with the following and the remaining sections of the By-law renumbered accordingly:
09 Electronic Participation
09.01 A Member of Council may participate electronically in a Meeting that is
either open or closed to the public should they be Unable to participate in
person for medical reasons, illness or in the event of a situation or
pandemic in which physical distancing, limited gatherings or quarantine
measures are required by local, provincial or federal public health
agencies, and in doing so may be counted in determining whether or not a
quorum of members is present at any point in time and shall have all the
rights of any other Member who is participating in person.
09.02 A Member of an Advisory or Ad -Hoc Committee may participate
electronically in a Meeting that is either open or closed to the public and in
doing so may be counted in determining whether or not a quorum of
members is present at any point in time and shall have all the rights of any
other Member who is participating in person.
09.03 The City Clerk may provide for electronic participation of staff at any
Meeting, including the. City Clerk.
By-law No. 7771/20 '' Page 2
09.04 Electronic meetings are those held by means of telecommunication
instruments including but not limited to telephones, videoconferencing,
computers with Internet access and: conferencing platforms and programs.
The means used to facilitate an electronic meeting shall be determined by
the City Clerk.
09.05 A Member must provide sufficient, notice to the City Clerk, their designate,
or the Staff Liaison of a Committee,, of their intent to participate
electronically, in a Meeting to ensure the proper technology is enabled to
make electronic participation possible. The Member must give at least 48
hours' notice of their intent to join the meeting electronically unless
extraordinary circumstances apply.
09.06 A member of the public may delegate via electronic participation due to a
situation or pandemic in which physical distancing, limited gatherings or
quarantine measures are required by local, provincial or federal public
health agencies.
09.07 The City Clerk shall arrange for such delegations, and any members of the
public who wish to make a verbal delegation to a Standing Committee or
Council via electronic participationshall register with the City Clerk by
noon on the business day prior to the Meeting for items listed on an
agenda and ten (10) days in advance'of the Meeting date for items not
listed on an agenda, Delegates shall provide a phone number to be
connected into the meeting via audio. Delegations who have not
registered, by the deadline will not be permitted to delegate.
09.08 Members' of the public may also submit written comments in 'addition to, or
in lieu of, a verbal delegation, by noon on the business day prior to the
meeting.
09.09 Subject to these provisions for electronic participation, all other provisions
of the Procedure By-law continue to apply and the Chair shall determine
and maintain order as needed.
By-law passed this 27th day of July, 2020.
Ke in she, Deputy Mayor
Susa asset, City Clerk