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HomeMy WebLinkAboutBy-law 5874/01THE CORPORATION OF THE CITY OF PICKERING BY-LAW NUMBER 5874/01 Being a by-law to amend By-law Number 3665/91 to govern the proceedings of Council, any of its committees, the conduct of its Members, and the calling of meetings. WHEREAS the Council of the Corporation of the City of Picketing enacted By-law Number 3665/91 on February 18, 1991 to govern the proceedings of Council, any of its committees, the conduct of its Members, and the calling of meetings; and WHEREAS Council passed Resolution #69/01 at its regular meeting of May 7, 2001 to establish a standing committee system; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS; Sections 5, 6 and 7 of By-law Number 3665/91 are hereby deleted and the following is substituted therefore: 5. There shall be four Standing Committees to be organized as follows: (a) Committee of the Whole (i) The Committee of the Whole shall be comprised of all Members of Council. (ii) The Committee shall meet on the second Monday evening of each month at a time and location to be determined by the members of the Committee. (iii) The Chair of the Committee shall be rotated each meeting amongst the Members of Council, excluding the Mayor, in alphabetical order. (iv) The Committee of the Whole has the power to enquire into and report to Council on any matter that is not within the jurisdiction of the Planning Committee, Finance Committee and Operations Committee and any other matter referred to it by Council. (b) Planning Committee (i) The Planning Committee shall be comprised of all Members of Council. (ii) The Committee shall meet on the second Monday evening of each month at a time and location to be determined by the members of the Committee. (iii) The Chair of the Committee shall be rotated each meeting amongst the Members of Council, excluding the Mayor, in alphabetical order. (iv) The Planning Committee has the power to enquire into and report to Council on any matter over which Council has any power under the Planning Act, any matter that is within the jurisdiction of the Department, Planning and Development and any other matter referred to it by Council. (c) Finance Committee (i) The Finance Committee shall be comprised of three Councillors and the Mayor as ex-officio. (ii) The Committee shall meet on the fourth Monday of each month at a time and location to be determined by the members of the Committee. (iii) The Chair of the Committee shall be a member of the Committee other than the Mayor and shall be rotated each year and be appointed at the first meeting of the Committee in each calendar year, except for the first year following a regular municipal election when the Chair shall be appointed at its first meeting following the municipal election. (iv) The Finance Committee has the power to enquire into and report to Council on any matter that is within the jurisdiction of the Department, Corporate Services and any other matter referred to it by Council. (d) Operations Committee (i) The Operations Committee shall be comprised of three Councillors and the Mayor as ex-officio. (ii) The Committee shall meet on the fourth Monday of each month at a time and location to be determined by the members of the Committee. (iii) The Chair of the Committee shall be a member of the Committee other than the Mayor and shall be rotated each year and be appointed at the first meeting of the Committee in each calendar year, except for the first year following a regular municipal election when the Chair shall be appointed at its first meeting following the municipal election. (iv) The Operations Committee has the power to enquire into and report to Council on any matter that is within the jurisdiction of the Department, Operations and Emergency Services and any other matter referred to it by Council. 6. Notwithstanding Section 5 of this By-law, (a) Council may consider any matter without referring it to a Committee or may refer it to two or more Committees or refer it to the Committee of the Whole and may withdraw a matter from a Committee at any time. (b) Council may at any time appoint a special or ad hoc Committee to enquire into and report on any matter. 3 The rules of procedure set out in this By-law shall be observed in meetings of the Standing Committees insofar as they are applicable, provided that, (a) a motion shall not be required to be seconded; Co) the number of times a Member may speak on any question shall not be limited for the Finance Committee and Operations Committee; (c) a recorded vote shall not be taken on a question before a Committee; (d) the rules in respect to the introduction of new business in Council and the hearing of delegations shall apply to Committees unless otherwise decided by the Committee; (e) the quorum of a Committee shall consist of a majority of the total Members excluding the Mayor, however, the Mayor can be counted to form a quorum. (0 the agendas, minutes and any written notices pertaining to any Committee shall be sent to all Members of Council. (g) a report, setting out the recommendations of the Committee, shall be forwarded to the first regular Council Meeting following the meeting of the Committee. (h) Special Meetings of the Standing Committees, (i) May be called by the Chair of the Committee on condition that the Committee does not meet while Council is meeting. (ii) May be called by the Chair of the Committee when requested to do so by a majority of Members of the Committee. (iii) Written notice of a Special Meeting of a Committee must be given to all Members at least twenty-four hours before the time appointed for such meeting. (iv) The written notice to be given under clause (iii) shall indicate the nature of the business to be considered at the Special Meeting and the date, time and place of the Meeting. No business other than that indicated in the written notice shall be considered at the Special Meeting except with the unanimous consent of all Members of the Committee present and voting at such meeting. By-law read a first, second and third time and finally passed this 7th day of August, 2001.