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HomeMy WebLinkAboutDecember 2, 2019Cty oh DICKERING Executive Committee Meeting Minutes December 2, 2019 Council Chambers — 2:00 pm Chair: Councillor Ashe Present: Mayor David Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel K. Bentley P. Bigioni M. Carpino J. Hagg J. Halsall R. Holborn S. Cassel M. Gadzovski C. Rose S. Booker K. Thompson C. Kong C. Whitaker A. Syed L. Harker - Chief Administrative Officer - Director, City Development & CBO - Director, Corporate Services & City Solicitor - Director, Community Services - Fire Chief - (Acting) Director, Finance & Treasurer - Director, Engineering Services - City Clerk - Division Head, Water Resources & Development Services - Chief Planner - Manager, Capital Projects & Infrastructure - Manager, Municipal Law Enforcement Services - Senior Financial Analyst, Capital & Debt Management - Supervisor, Sustainability - Coordinator, Energy Management - Deputy Clerk 1. Disclosure of Interest No disclosures of interest were noted. 2. Statutory Public Meetings 2.1 Director, Finance & Treasurer, Report FIN 23-19 Statutory Public Meeting Regarding Development Charges Update Study A statutory public meeting was held in accordance with the Development Charges Act, 1997. 1 Cty oh DICKERING Executive Committee Meeting Minutes December 2, 2019 Council Chambers — 2:00 pm Chair: Councillor Ashe Councillor Ashe, Chair, opened the floor for comments from the public. No members of the public appeared to speak to the matter. A question and answer period ensued regarding increasing the City of Pickering's Development Charges (DC's) to be consistent with neighbouring municipalities and questions were raised as to whether the charges could be phased in until parity could be achieved. T. Prevedel, CAO, stated that Staff are working hard to bring the charges up, but noted that they must follow the Development Charges Act. He further noted that the charges are based on ten year average service levels and that this would be reviewed again in 2020. A question and answer period ensued between Members of Council, Staff and Andrew Grunda, Principal, Watson & Associates regarding: - the primary purposes of the Development Charges Update Study and the goal of having new development pay for itself; - the non-residential building construction index and the consumer price index and the impacts to the DC's as the indexes change; - impacts to the amount of DC's collected for the City Centre project should the costs increase; the differences between the development charges collected for the Seaton Community in comparison to the remainder of the municipality as it relates to the cost of transit services; and, - provisions within Bill 108 to allow extensions and deferrals for developers who propose creative, affordable housing options. Moved by Mayor Ryan Seconded by Councillor Pickles That the rules of procedure be suspended in order to allow Ryan Guetter to provide a delegation to the Committee. Carried on a Two-thirds Vote Ryan Guetter, Weston Consulting, on behalf of the landowners in the H6 lands in City Centre South, appeared before the Committee to comment on some of the values in the addendum report and noted concerns regarding three specific projects and the attributed values. Mr. Guetter requested that the Committee consider these as part of the by-law review. 2 Cty oh DICKERING Executive Committee Meeting Minutes December 2, 2019 Council Chambers — 2:00 pm Chair: Councillor Ashe Staff noted that they had received the correspondence from the consulting firm and that they were currently reviewing it prior to the by-law coming forward at the December 16th Council meeting. Recommendation: Moved by Mayor Ryan Seconded by Councillor Pickles 1. That Report FIN 23-19 of the Director, Finance & Treasurer be received; 2. That Council receive for information the City of Pickering — Development Charges (DC) Update Study prepared by Watson & Associates Economists Ltd. Dated October 16, 2019 and Addendum to the DC Update Study dated November 19, 2019; 3. That all written submissions made at the December 2nd Public Meeting or received in writing from the public by December 4th be referred to staff and to Watson & Associates Economists Ltd. For consideration in preparation of the final Development Charge recommendations and By-law for Council's consideration on December 16th; and, 4. That the appropriate City of Pickering officials be authorized to take the actions as indicated in this report. Carried 3. Delegations 3.1 Melissa Hutchinson, Program Manager, Durham Region Health Department, The Regional Municipality of Durham Re: The Opioid Crisis: A Complex, Multifaceted Health and Social Issue Melissa Hutchinson, Program Manager, Durham Regional Health Department, appeared before the Committee to provide an overview of the opioid crisis in Durham Region. Through the aid of a PowerPoint presentation, Ms. Hutchinson noted that the overprescribing of prescription drugs and use of illegal opioids have contributed to the issue, and that there are a number of risk factors involved, including social and genetic factors. Ms. Hutchinson provided an overview of the Durham Region Opioid Response Plan, and the best practices for Needle Exchange Programs. 3 Cty oh DICKERING Executive Committee Meeting Minutes December 2, 2019 Council Chambers — 2:00 pm Chair: Councillor Ashe A question and answer period ensued, with Members of Council enquiring about education for the health care system and doctors, and how these programs are working to address physician education and awareness. It was also discussed whether City Staff would benefit from training to recognize opioid addiction and what resources could be accessed, and the emergency care statistics involved in opioid addiction. 3.2 Sukhwant Singh, Pickering Taxicab Advisory Committee Re: Report BYL 02-19, Vehicle for Hire By -Law Sukhwant Singh, Pickering Taxicab Advisory Committee, appeared before the Committee to speak on behalf of the taxicab industry regarding the draft by-law. Mr. Singh noted that calling these regulations a level playing field is not fair, and that most taxi plate owners spend their lifetime savings to buy plates, or get loans from banks to generate income in old age. He noted that since 2016, ride sharing programs have been taking at least 70% of the taxicab industry's income, and that these illegal private services are taking money out of our Country. Mr. Singh noted that he is thankful that Members of Council and City Staff have made the efforts to make this draft by-law happen. 4. Matters for Consideration 4.1 Director, Corporate Services & City Solicitor, Report CLK 05-19 Ward Boundary Review - Adoption of Terms of Reference Staff/Consultant Delegation Dr. Robert Williams, Public Affairs Consultant and Jack Ammendolia, Director, Watson & Associates on Report CLK 05-19. Dr. Robert Williams, Public Affairs Consultant, appeared before the Committee to provide an overview of the Ward Boundary Review and the adoption of Terms of Reference. Through the aid of a PowerPoint presentation, Dr. Williams provided a brief overview of the background that led to the initiation of a ward boundary review, and the legislative framework surrounding the review. He noted that in order to ensure an effective and equitable system of representation is selected by Council, the following guiding principles were being proposed: - Representation by population; - Protection of communities of interest; Current and future population trends; - Physical features as natural boundaries; and, 4 Cty oh DICKERING Executive Committee Meeting Minutes December 2, 2019 Council Chambers — 2:00 pm Chair: Councillor Ashe - Effective representation. Dr. Williams noted that the next steps would include public engagement in conjunction with professional expertise, and best practices, which will be used for the development of ward boundary options. A question and answer period ensued regarding the review of projected population growth, and whether the potential review of Regional representation in two election cycles would be considered in this review. It was noted by Dr. Williams that this review is not a fixed solution, and that although the intent is to create a structure that will be suitable for three election cycles, it may be necessary to complete another review prior to then depending on a number of factors. Further questions were raised regarding the purpose of the public consultation process, with Dr. Williams noting that the purpose of the engagement is to ensure all residents have the opportunity to comment and be involved. Recommendation: Moved by Councillor McLean Seconded by Councillor Butt 1. That Report CLK 05-19 regarding the City of Pickering Ward Boundary Review and adoption of Terms of Reference be received; 2. That the Terms of Reference appended as Attachment #1 to CLK 05-19 be approved; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.2 Director, Corporate Services & City Solicitor, Report BYL 02-19 Vehicle for Hire By -Law A question and answer period ensued regarding the fee structure contained in Schedule 1 of the draft By-law as it pertains to the per driver rates for Personal Transportation Company (PTC) Fees and the justifications for including such a fee when most other municipalities do not. Further questions were raised regarding whether there was a market in the City of Pickering that could support a number of 5 Cty oh DICKERING Executive Committee Meeting Minutes December 2, 2019 Council Chambers — 2:00 pm Chair: Councillor Ashe additional taxicabs or ride share programs, and it was noted that the people using ride share programs are not using taxi services. Discussion continued regarding the requirement for ride sharing vehicles in the City of Pickering to display an identification sticker on the windshield of each car noting that the PTC's were not in favour of this requirement but that it would be beneficial from an enforcement standpoint. Further questions were raised regarding the removal of a number of taxicab provisions in the proposed by-law pertaining to passenger rights and protection of the consumer with Staff noting that provisions that were not safety related had been removed as these traits would be covered by private company business models. Staff advised that they would continue to have discussions with Uber pertaining to some of the provisions in the By-law prior to the By-law coming forward at the December 16, 2019 Council meeting. Recommendation: Moved by Councillor Brenner Seconded by Mayor Ryan 1. That Report BYL 02-19 regarding the attached Vehicle for Hire By-law be received; 2. That Council enact the Vehicle for Hire By-law attached to this Report (Attachment No. 1); and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. Carried on a Recorded Vote as Follows: Yes No Councillor Brenner Councillor Ashe Councillor Butt Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan 6 Cty oh DICKERING Executive Committee Meeting Minutes December 2, 2019 Council Chambers — 2:00 pm Chair: Councillor Ashe 4.3 Director, Community Services, Report CS 44-19 Municipal Highway Winter Maintenance Agreement - Third Concession Road (Peter Matthews Drive) in the City of Pickering Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1. That Council authorize the Mayor and City Clerk to execute a Municipal Highway Winter Maintenance Agreement with the Regional Municipality of Durham set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services, and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.4 Director, Engineering Services, Report ENG 11-19 Balsdon Park Master Plan A question and answer period ensued regarding concerns relating to the delay in the implementation of the Balsdon Park Master Plan and whether the City had a list of Park Master Plans in order of priority. Discussion ensued pertaining to the other park master plans in the City noting that some park projects are phased in while others are constructed in one phase depending on associated costs. Recommendation: Moved by Mayor Ryan Seconded by Councillor McLean 1. That Balsdon Park Master Plan be endorsed by Council; 2. That staff be directed to prepare the detailed designs required for the implementation of the Balsdon Park Master Plan; 7 Cty oh DICKERING Executive Committee Meeting Minutes December 2, 2019 Council Chambers — 2:00 pm Chair: Councillor Ashe 3. That staff be directed to include the implementation of the Balsdon Park Master Plan in the 2021 to 2024 Capital Forecast, and request funds for construction in a future year through the annual budget process; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Later in the Meeting (See Following Motion) Moved by Councillor Cumming Seconded by Councillor McLean That Item #3 of the main motion be amended to read as follows: 3. That staff be directed to include the implementation of the Balsdon Park Master Plan in the 2021 Capital Forecast. Carried on a Recorded Vote as Follows: Yes No Councillor Brenner Councillor Ashe Councillor Butt Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan The Main Motion, as Amended, was then Carried 4.5 Director, Finance & Treasurer, Report FIN 20-19 2020 Interim Levy and Interim Tax Instalment Due Dates Members of Council requested that Staff look into whether the City has the ability to change the tax instalment due dates to the end of the month rather than mid- month to assist seniors and those on fixed incomes. Recommendation: Moved by Mayor Ryan Seconded by Councillor Pickles 8 Cty oh DICKERING Executive Committee Meeting Minutes December 2, 2019 Council Chambers — 2:00 pm Chair: Councillor Ashe 1. That an interim property tax levy be adopted for all realty property classes for 2020; 2. That the interim property tax levy tax instalment due dates be February 26 and April 28, 2019; 3. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.6 Director, Finance & Treasurer, Report FIN 21-19 2020 Temporary Borrowing By-law Recommendation: Moved by Mayor Ryan Seconded by Councillor Pickles 1. That the temporary borrowing limit of $53 million be established to meet 2020 current expenditures pending receipt of taxes and other revenues for the period of January 1, 2020 to September 30, 2020 inclusive, and $26 million thereafter until December 31, 2020; 2. That the temporary borrowing limit for capital purposes for 2020 be established at $49 million; 3. That the attached draft by-law providing for the temporary borrowing of monies be enacted; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4.7 Director, Finance & Treasurer, Report FIN 22-19 2020 Interim Spending Authority Recommendation: 9 Carried Cty oh DICKERING Executive Committee Meeting Minutes December 2, 2019 Council Chambers — 2:00 pm Chair: Councillor Ashe Moved by Mayor Ryan Seconded by Councillor Pickles 1. That the 2020 Interim Operating Expenditures be approved at 50 per cent of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2020 Current Budget by Council; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.8 Director, Corporate Services & City Solicitor, Report LEG 08-19 Municipality Contribution Agreement - Ontario Lottery and Gaming Corporation and The Corporation of the City of Pickering A question and answer period ensued regarding the creation of a strategy for how gaming revenues will be spent with Staff noting that this would be reported to Council through the budget process as well as through annual reviews and reports to Council. Further questions were raised pertaining to sharing casino gaming revenues with the Region with Staff confirming that the City will not provide any revenues to the Region until such time that the full build out of the Pickering Casino has occurred. Members of Council questioned whether the Town of Ajax had any plans to provide gaming revenue from the Ajax Casino to the Region of Durham. Recommendation: Moved by Councillor Pickles Seconded by Councillor Brenner 1. That the attached Municipality Contribution Agreement between Ontario Lottery and Gaming Corporation and The Corporation of the City of Pickering be approved; 2. That the Mayor and City Clerk be authorized to execute the said Municipality Contribution Agreement; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this Report. 10 City 6h DICKERING Executive Committee Meeting Minutes December 2, 2019 Council Chambers — 2:00 pm Chair: Councillor Ashe Carried 4.9 Director, City Development & CBO, Report PLN 27-19 City of Pickering 2019-2024 Corporate Energy Management Plan A question and answer period ensued regarding whether the Corporate Energy Plan would be applied to Pickering residents with Staff noting that currently the plan applies to City facilities but that developers would be encouraged to adopt these practices. Further discussion ensued regarding District Energy Facilities and questions were raised as to whether the City was actively pursuing participation and partnerships with developers and Elexicon Energy. Further questions were raised as to whether a new transformer station was planned for the Seaton Community with a request for Staff to provide a separate update on this matter. Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1. That Report PLN 27-19 regarding the 2019-2024 Corporate Energy Management Plan (CEMP) be received; 2. That Council endorse the CEMP and direct staff to use this Plan as a basis for making future corporate energy management recommendations and budget submissions; and, 3. That staff annually report back to Council on the results of CEMP implementation and the energy management program. Carried 5. Other Business 5.1 Councillor Brenner requested that Staff move forward with bringing automated speed enforcement cameras to all three wards in the City, as part of the 2020 Budget process, given the recent implementation of legislation by the Province. 11 Cts og DICKERING Executive Committee Meeting Minutes December 2, 2019 Council Chambers — 2:00 pm Chair: Councillor Ashe Councillor Brenner further requested that Staff review the request received from the Fairport Beach Neighbourhood Association regarding the possibility of their Association funding 50% of a stationary speed enforcement camera with an arrangement that the City would pay them back, over a period of time, for the capital investment, using the revenues experienced from the collection of fines. 6. Adjournment Moved by Councillor Butt Seconded by Councillor Cumming That the meeting be adjourned. The meeting adjourned at 4:27 pm. 12 Carried