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HomeMy WebLinkAboutHUR130-028 Musculosketal Disorder Prevention ProcedureDICKERING Procedure Procedure Title: Musculoskeletal Disorder Prevention Procedure Procedure Number HUR 130-028 Reference Occupational Health & Safety Council of Ontario: Musculoskeletal Disorders Prevention Series HUR 130 — Occupational Health & Safety Policy Date Originated (m/d/y) June 2019 Date Revised (m/d/y) Pages 6 Approval: Chief Admi.trati fficer Point of Contact Director, Human Resources Procedure Objective The City of Pickering (the City) is committed to providing a healthy and safe working environment for all workers. Recognizing that musculoskeletal disorder (MSD) prevention plays an integral part in injury reductions, efficiencies, and cost savings, the City is committed to integrating ergonomics into the workplace, with specific application to Public Works. The City will work to minimize exposure to musculoskeletal disorder hazards by providing financial, operational, physical, and human resources to ensure that ergonomic principals are recognized, and suitable control strategies are implemented in the form of a MSD Prevention Program. The success of this program will rely on the full cooperation of all management and staff. The organization is committed to reviewing, evaluating and improving the program annually in consultation with the Joint Health & Safety Committee (JHSC) and stakeholders. This procedure shall serve to: ▪ Promote and support the health and safety of all workers. ® Increase MSD awareness and reduce the risk of injury. ® Identify ergonomic strategies as a priority in improving productivity, work quality and efficiency. ® Minimize costs associated with injuries/claims. • Recognize MSD prevention as a corporate priority strategy. Index 01 Definitions 02 Responsibilities 03 Procedures 01 Definitions 01.01 Ergonomics - the scientific discipline concerned with the interactions between humans and other elements of a system (environment, people and objects), with the goal of optimizing human well-being and overall system performance. 01.02 Hazard - a dangerous condition, potential or inherent, which can result in harm or adverse health effects to a worker. 01.03 Musculoskeletal Disorder (MSD) - a condition that causes harm to the musculoskeletal system, including muscles, tendons, ligaments, joints, blood vessels, nerves, joints and spinal discs, etc. 01.04 MSD Change Team - a small representative group of employees who will train employees on hazards and MSD prevention awareness. 01.05 MSD Prevention Committee - a group of managers and employees with the skills and knowledge to champion and support MSD prevention in the organization. The City's Joint Health & Safety Committee (JH&SC) will fulfill this role. 01.06 MSD Program Leader - a person appointed by the employer with the skills and knowledge to lead and champion MSD prevention in the organization who will lead the MSD Prevention Committee. 01.07 Public Works - shall include Parks & Property Operations, Roads Operations, and Municipal Garage Operations. 01.08 Risk - the probability that a person, property, organization will be harmed if exposed to a hazard; combined with the severity of the harm. 02 Responsibilities 02.01 Chief Administrative Officer to: • actively support this program by approving resources to develop, implement, maintain and continually improve it; and • approve any amendments to this program. Procedure Title: Musculoskeletal Disorder Prevention Program Page 2 of 6 Procedure Number: HUR 130-028 02.02 Directors and Division Heads to: • support MSD initiatives by recommending and providing financial, operational, cultural, physical and human resources; and • appoint an MSD Program Leader to oversee the program. 02.03 Supervisors to: • participate in MSD hazard recognition, assessment, control and evaluation processes in the areas under their authority; • enforce the program through regular monitoring strategies; e encourage employees to report hazards and MSD symptoms immediately; • respond to and investigate reports promptly and implement corrective actions; • communicate solutions to workers in a timely manner; • ensure all new and existing staff receive MSD prevention training and maintain records of such; • provide MSD related reports and/or updates to the JHSC; • purchase and maintain appropriate equipment that considers the reduction of MSD risk factors; and • take every reasonable precaution to protect workers by minimizing exposure to MSD hazards. 02.04 Employees to: • comply with this procedure at all times; ® participate in MSD hazard recognition training when offered by the City; ® use and maintain equipment properly that is provided by the City; • report any MSD concerns, hazards, symptoms, unsafe acts, incidents or accidents to the supervisor immediately; and • cooperate with investigations as required. Procedure Title: Musculoskeletal Disorder Prevention Program Page 3 of 6 Procedure Number: HUR 130-028 02.05 Joint Health & Safety Committee/MSD Prevention Committee to: • inspect the workplace for MSD hazards as part of the inspection process; • review this program annually; • support the program by bringing forward ideas and initiatives that could improve processes and ergonomics and act as a conduit between employees and management; • assist in accomplishing the goals of the MSD Prevention Program; and provide guidance and resources to the MSD Change Team and employees. 02.06 MSD Change Team: • support the MSD program in their respective area; • be accountable to the MSD Prevention Committee/JHSC by documenting incidents of known hazards, training records, and measures taken to resolve MSD issues; and • provide training, guidance and resources to co-workers in their area regarding MSD prevention on specific tools, machinery and equipment. 02.07 MSD Program Leader: • lead, guide and sustain the MSD Program; • provide guidance and resources to the MSD Prevention Committee; and • provide senior management and the JHSC with regular updates of the status of the program. 03 Procedures 03.01 Workplace inspections shall incorporate the recognition of MSD hazards via the Health & Safety Inspection Sheet (Appendix 1). 03.02 MSD training to be provided to all new employees in Public Works including hazard awareness, risk factors, proper posture and body mechanics. 03.03 Prompt hazard and incident reporting using the Incident Report Form (Appendix 2). Procedure Title: Musculoskeletal Disorder Prevention Program Page 4 of 6 Procedure Number: HUR 130-028 03.04 Simple Risk Assessment: • workplace parties that identify MSD hazards can conduct a simple risk assessment if the root cause of the hazard is clear and the workplace parties agree on the identified controls to be implemented; • assessments shall be conducted by a representative combination of supervisors, JHSC, MSD Change Team members and other stakeholders as appropriate under the circumstances whenever possible using the Public Works MSD Checklist (Appendix 3); and • the supervisor will ensure the controls are evaluated for effectiveness; this will include feedback from employees. 03.05 In -Depth Risk Assessment: • a trained individual with ergonomic expertise may be consulted for MSD hazards that are more complex; 03.06 • such assessments shall be coordinated by the Supervisor of the affected area and Human Resources; and • the JHSC shall be advised of the assessment date and the outcome with recommendations. Job Design • the prevention of MSDs shall be considered in the design or re -design of job tasks; and • physical demands of the job shall be considered when evaluating risk of injury. 03.07 Building and Equipment Design: • renovations or re -design of the workplace will ensure ergonomic considerations are proactively integrated into the design to prevent MSD injuries; and • ergonomic considerations will be integrated into the modification, re -design or installation of equipment, machines, tools and workstations. 03.08 Purchasing: • ergonomic design and other safety features shall be considered when purchasing equipment, machines, devices and tools; and Procedure Title: Musculoskeletal Disorder Prevention Program Page 5 of 6 Procedure Number: HUR 130-028 • where appropriate, Supply and Services will consult vendors 'and suppliers and arrange equipment trials with supervisors and employee end-users. 03.09 Program Evaluation: the MSD Prevention Program will be evaluated annually in consultation with the JHSC. Appendices Appendix 1 Health & Safety Inspection Sheet - Operations Centre Appendix 2 Incident Report Form Appendix 3 Public Works MSD Checklist Procedure Title: Musculoskeletal Disorder Prevention Program Page 6 of 6 Procedure Number: HUR 130-028 Appendix 1 Cd, 14_ f'ICKE Rl NG Health & Safety Inspection Sheet Operations Centre Inspector: Monthly Inspection ❑ Hazard Summary Codes 1. Likelihood of death, loss of body part or permanent loss of major structure. 2. Likelihood of serious interruptive injury, serious repairable damage. 3. Likelihood of minor loss. JHSC Inspection ❑ Hazards Offices Lunchroom Washrooms Small Shop Repair Park Bays Wood Shop Stores Room Bus Wash Bay 0 C) MI Cu c..9 Salt Domes Road Bays Completed Date Floors/Mats • Clean and dry • Wet floor sign • Trip hazards cleared • Good drainage • Conditions of mats • Conditions of carpets Comments: Lighting • Adequate illumination • Good operating condition • Clean • Glare free work areas Comments: Appendix Hazards Offices Lunchroom Washrooms Small Shop Repair Park Bays Wood Shop Stores Room Bus Wash Bay Garage Salt Domes Washroom Completed Date Doors Comments: Work Stations Comments: Shelves/Racks Comments: Electrical Cords Comments First Aid Station • PPE Accessible • Eye wash station • Gloves/Aprons • Masks/Goggles Comments: rtU DICKERING Appendix 2 Incident Report ❑Violence/Threat ❑Exposure ❑Near Miss ❑ 1St Aid ❑ Health Care ❑Lost Time Employee Position Department Division Date & Time of Incident Date & Time Reported Reported To Did the worker finish their shift? The worker's next regular shift is on Nature of Injury/Illness: If no, what time did they leave? Left Right Other ❑ Shoulder ❑ Hip ❑ Shoulder ❑ Hip ❑Head ❑Face ❑ Arm ❑ Thigh ❑ Arm ❑ Thigh ❑Eye(s) ❑Ear(s) ❑ Elbow ❑ Knee ❑ Elbow ❑ Knee ❑ Nose ❑Teeth ❑ Forearm ❑ Lower Leg ❑ Forearm ❑ Lower Leg ❑ Neck ❑Chest ❑ Wrist ❑ Ankle ❑ Wrist ❑ Ankle ❑Upper Back ■Pelvis ❑ Hand ❑ Foot ❑ Hand ❑ Foot ❑Lower Back ■Abdomen ❑ Finger(s) ❑ Toes ❑ Finger(s) ❑ Toes ❑Psychological Nature of Incident: Was the accident/illness: Type of accident/illness: ❑Struck/Caught ❑Slip/Trip ❑ Fall ❑ Sudden ❑ Overexertion ❑ Repetition ❑ Motor Vehicle ❑ Gradual ❑ Occupational Disease ❑Harmful Substance/Environmental ❑Workplace Violence ❑Other For cases of workplace violence: ❑ Violence/Threat ❑ Suspicious mail ❑ Email Name or description of aggressor: ❑ Phone call ❑ Voicemail Details of Accident/Illness: What task was being performed at the time of the incident? What exactly was the worker doing? Where was this performed? How did the worker get injured/become ill? Include a description of factors that may have contributed to the incident i.e. weather, surroundings, equipment, missing/faulty PPE, failure to act, etc. Attach a separate sheet if necessary. List any potential witnesses: What treatment was provided at the scene? Did worker have a prior similar or related injury/condition? Did the worker receive health care? When? When did the employer learn this? Where did they seek treatment? After the day of the incident, the worker: Returned to their regular job and regular shift Will require a workplace accommodation Did/will not return to their next scheduled shift Worker's regular work schedule: Eyes Eno Oyes Eno Dyes Eno Monday Tuesday Wednesday Thursday Friday Saturday Sunday What immediate corrective action has been or will be taken to prevent recurrence? Signature of Employee Date Non -Union Supervisor Date Director Date Appendix 1 d trzO 0 0 C.) C J N E 0 0 Cl) (u E 0 0 O tores Roo! a) i CD 0 N as 0 a Other • Stairwells clear and unobstructed • Treads on steps in good condition and non-skid • Handrails in good condition • Electrical panels locked and accessible • Electrical cords not frayed • Shelving is secure • Ladders and stools in good condition Comments: Products Labelled Comments: MSDS sheets Comments: Fire Safety • Exits clear and signs are lit • Extinguisher checked • Pull stations intact • Sprinkler heads 18" clear from furnishings Comments: Appendix Hazards Offices Lunchroom Washrooms Small Shop Repair Park Bays Wood Shop Stores Room Bus Wash Bay Garage Salt Domes Washroom Completed Date Ergonomics (MSD) • Proper shelving organizations • Present assistive devices • Minimal reach distances • Good repair or carts • Adjustable carts • Good repair of floors • Anti -fatigue matting • Low vertical reaches (below shoulder) • Adjustable seating • • Good conditions of equipment/accessories Comments: Shoulder height Elbow height Knuckle height Mid lower leg height 3 _ .1.1110mmitigo Shoulder height luoloimm 20 10 7 13 emmiii1111, Elbow height �i1 p� 25 15 10 16 Knuckle height 10 5 7 13 20 10 3 7 10 5 Women (weight in kg) Men (weight in kg) Mid lower leg height Appendix 3 Date: Department: Work Task Frequency: MSD Hazard Score MSD Hazards Completed 0 Examples Force 1 Is routine lifting/lowering required >30 lb.? 2 Is occasional lifting/lowering required >35 lb.? 3 Are equipment/tools utilized imbalanced, an awkward shape or awkward size (e.g. sign posts, chain saw, tree limbs)? 4 Are equipment/tools held for greater than 20 minutes per hour? 5 Are equipment/tools lifted/lowered below knee height (i.e. 21"/53 cm)? 6 Are equipment/tools lifted/lowered above shoulder height (i.e. 50"/126 cm)? 7 Is reaching greater than 23.5"/60 cm in front of the body required during Does a tool/equipment regularly used vibrate (e.g. jackhammer, tamper, weed 8 eater)? Do Operators use high impact tools regularly (e.g. impact wrench, pressure 9 washer)? 10 handled -tool is required)? Is forceful pushing/pulling with the arms required (i.e. cheater pipe or long 11 Is forceful whole body pushing/pulling required (e.g. place culvert, move guiderails, remove sign posts)? 12 sledgehammer, hammer, post pounder)? Are hand tools used that create contact stress on the body (e.g. 13 Is a visibly forceful power grip (i.e. closed hand) used? Awkward and static posture sections are designed to consider multiple MSD risk factors including range of motion and frequency/duration of movement (posture and repetition). Awkward Posture 14 Are the arms raised at or above shoulder level (i.e. >90°) during regular job tasks? 15 Are the forearms rotated such that the palms are facing down toward the ground or up toward the ceiling (i.e. 90°) for >20 minutes per hour? 16 Are the wrists visibly flexed/extended/deviated (i.e. bent up/down/to side) for >20 minutes per hour? 17 Is a visibly forceful pinch grip (i.e. between thumb and finger) required? Static Postures 18 Is the neck in a non -neutral posture (i.e. not looking straight ahead) for >20 minutes per hour? 19 Is the back in a non -neutral posture (i.e. bending forwards, twisting, bending to side) for >20 minutes per hour? 20 Is kneeling, squatting, etc. required as part of regular job duties? 21 Does static standing occur for greater than 4 hours per shift? 22 Does static sitting occur for greater than 6 hours 13 'F shift? 23 Are postures at the following body parts sustained for greater than 30 24 ---- 25 26 27 28 Neck Shoulder/Arm Hand/Wrist Back Lower Limb Pub[I ' k:s`. 1=D he(klist MSD Hazards ?9 cold patching, hydrant flushing/maintenance, brush cutting)? 30 Does this task occur for more than 4 hours per shift? Does this task have a `cycle' that repeats more than once every 30 minutes (i.e. Operator Comments & Notes (i.e. discomfort, task challenges, etc.):