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HomeMy WebLinkAboutNovember 13, 2017Council Meeting Minutes PICKERING November 13, 2017 7:00 pm - Council Chambers Present: Mayor Ryan " Councillors: K. Ashe . M. Brenner S. Butt I. Cumming B. McLean D. Pickles Also Present: T. Prevedel - Chief Administrative Officer K. Bentley Director, City Development & CBO P. Bigioni - Director, Corporate Services,& City Solicitor M. Carpino - Director, Community Services R. Holbom - Director, Engineering. Services J. Yoshida - Deputy Fire Chief D. Shields -City Clerk L. Roberts - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the_ Invocation. (II) Disclosure of Interest There were no disclosures.of interest noted. . (III) Adoption of Minutes Resolution #360/17 Moved by, Councillor Ashe Seconded by Councillor Brenner In Camera Council Minutes, October 10, 2017 Council' Meeting Minutes, October 10, 2017 Executive Committee Minutes., November- 6, 2017 Planning, & Development. Committee Minutes, November 6, 2017 Carried DICKERING (IV) (V) 1. 2. Presentations Ben Freeman, Executive Director. Canadian Food Truck Festivals Cheque Presentation to SickKids Foundation Council Meeting Minutes November 13, 2017 7:00 pm - Council Chambers Ben Freeman, Executive Director, Canadian Food Truck Festivals, appeared before Council to thank the City of Pickering along with numerous volunteers for helping their organization in raising over $55,000.00. He then presented a cheque on behalf of the organization to SickKids Foundation. Sydney Tricand, SickKids Foundation, appeared before Council to thank Mr. Freeman, Mayor and Members of Council as well as the numerous volunteers and sponsors who assisted in raising funds and presented Mayor Ryan and Mr. Freeman with a plaque in appreciation. She noted that the funds raised will help in their campaign to re -build a new hospital on the existing site. Delegations Lorraine Sunstrum-Mann Grandview Childrens Centre Lorraine Sunstrum-Mann appeared before Council on behalf of Grandview Childrens Centre to provide an update on their Capital Build. Through the aid of a power point presentation and brief video, she outlined their objectives, and shared some of the children's stories. She explained how Grandview Childrens Centre assists in their journey through initial assessments, diagnosis, sourcing of equipment needs and treatments, up to and including their current lives. She noted they have excelled through their time at Grandview, explaining how early intervention has been life changing for these children and has enabled them to excel in school. Ms. Sunstrum-Mann also provided an update on their current project which was approved last May. She noted that 11 % of the current clients at Grandview are from Pickering. She also outlined their goal to raise $500,000 from all Durham municipalities combined, with the exception of Ajax, who have donated the land. A brief question period ensued with Members inquiring about timelines for the new facility. Peter Rodrigues Recorded Voting Peter Rodrigues appeared before Council to provide an outline on the importance of recorded voting at all Committee and Council meetings in order to provide a simple and 2 DICKERING Council Meeting Minutes November 13, 2017 7:00 pm - Council Chambers clear method for all residents to determine how each Member has voted on each and every item. He felt that a show of hands is insufficient and time consuming, and does not show clearly in the meeting videos. He also stated that recorded votes allow residents to review and hold Members accountable, particularly in an election year, and would strengthen openness, transparency and accountability. He also stated that in a review of other area municipalities, the costs were not too high, and noted this would be a good use of taxpayer's money. He also stated that in speaking with area residents, they feel they are not engaged in the decision making process. 3. Karyn Miller Re: Notice of Motion Community Grant for Royal Canadian Legion Branch 483 (Claremont) Karyn Miller appeared before Council and provided an overview of the Claremont Accessibiltiy Project. She outlined a number of grants received to date as well as fundraising initiatives which have assisted in building accessible washrooms and completing the walkway ramp at the Royal Canadian Legion in Claremont. She noted there is currently a lack of accessibility with the stairs to the lower hall and stated work was still needed to install a chairlift and automatic door openers. She indicated that due to the costs involved with the specialized installation requirements which were not anticipated, they were short of funds to complete this project. A brief question period ensued with Members inquiring about the amount of additional funds required. (VI) Correspondence 1. Corr.62-17 John Henry, Mayor City of Oshawa 50 Centre Street South Oshawa, On L1 H 3Z7 Resolution #361/17 Moved by Councillor Ashe Seconded by Councillor Brenner That Corr. 62-17 received from John Henry, Mayor, City of Oshawa, seeking Council support to maintain on -going Canadian Border services at the Oshawa Executive Airport, be endorsed. Carried 9 C °l� Council Meeting Minutes.' .'. P I 1.1\E 1\ I I V V Novembex 13, 20,17 r 7:00 pm -Council Chambers (VII) Committee Reports Report EC 2017-08 of the Executive Committee 1. Director; Finance "& Treasurer, Report FIN 21-17 2017rYear End Audit , Council Decision That the Audit Service Plan -as -submitted by. Deloitte LLP,. included in this report, be received for information. 2. Director, Corporate.Services & City Solicitor, Report BYL 03-17 9th Annual Toys for Tickets and Food for Fines 2017 Council Decision 1. That parking tickets issued between December 1 through 20, 2017 be eligible for the Toys for Tickets/Food for Fines program;. 2. That the`Toys for Tickets/Food for Fines program be implemented from December, 1 through December 20, 2017; and 3. That the, appropriate City of Pickering officials be authorized to take the.. necessary actions as indicated in this report. 3. Director, Corporate Services & City Solicitor, Report BYL 04-17 Power of Entry By-law. Council Decision 1: That the City of Pickering enact the Power of Entry By-law attached to this report. " (Attachment No. 1); and 2. That the appropriate City of Pickering officials be authorized.to take the. necessary actions as indicated in this report. 4; Director, Community Services, Report CS 12-17 Licence Agreement . -Brougham Parkette -Property PIN 614725-1 Council Decision 4 PICKERING _0� 6� Council Meeting Minutes November 13, 2017 7:00 pm - Council Chambers That the Mayor and Clerk be authorized to execute the Licence Agreement with Transport Canada set out in Attachment 1 to this Report, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 5. Director, Community Services, Report CS 27-17 Lease Agreement -Glendale Tennis Club Inc. Council Decision 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Glendale Tennis Club Inc. set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 6. Director, Engineering Services, Report ENG 24-17 Pre-2018 Capital Budget Approval Consulting Services for Detailed Design for the Whitevale Master Drainage Plan Implementation Project Council Decision That Council approve the hiring of AECOM Canada Ltd. for the Detailed Design Services for the Whitevale Master Drainage Plan Implementation Project in accordance with Purchasing Policy 10.03(c), as the assignment has a value above $50,000.00 and a competitive process is not being followed, and therefore is subject to additional Council approvals; 2. That the fee proposal dated October 16, 2017 submitted by AECOM Canada Ltd. for the Detailed Design Services for the Whitevale Master Drainage Plan Implementation Project in the amount of $298,896.30 (HST included) be accepted; 3. That the total gross project cost of $345,736.00 (HST included), including the proposal amount and other associated costs, and the total net project cost of $311,346.00 (net of HST rebate) be accepted; 5 Cc Council Meeting Minutes PICKERING November 13, 2017 7:00 pm - Council Chambers 4. That Council provide pre — 2018 Capital Budget approval of the total net project cost of $311,346.00 to retain the consulting services of AECOM Canada, and for other associated costs; 5. That the Director, Finance & Treasurer be authorized to finance the estimated net project cost of $311,346.00 by a transfer from the Roads & Bridges Reserve Fund; 6. That the funds required for Contract Administration and Field Inspection from AECOM Canada Ltd. as outlined in the proposal, and any required associated costs be included with the cost of construction in the appropriate year and be subject to approval through the future year's Capital Budget process; 7. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7. Director, Finance & Treasurer, Report FIN 20-17 Analysis of the 2017 Property Tax Grant for Low Income Seniors And Low Income Persons with Disabilities Council Decision It is recommended that Report FIN 20-17 of the Director, Finance & Treasurer regarding the 2017 Property Tax Grant for Low Income Seniors and Low Income Persons with Disabilities be received for information. 8. Director, Finance & Treasurer, Report FIN 22-17 Statutory Public Meeting Regarding Proposed 2017 Development Charge By-law and Background Study Council Decision 1. That Report FIN 22-17 of the Director, Finance & Treasurer be received; 2. That Councif receive for information the City of Pickering — Development Charges Background Study prepared by Watson & Associates Economists Ltd. dated October 5, 2017; 3. That all written submissions made at the November 6th Public Meeting or received in writing from the public by November 17th be referred to staff and to Watson & Associates Economists Ltd. for consideration in preparation of the final Development Charge recommendations and By-law for Council's consideration on December 11 th; and, N. 4Council Meeting Minutes PICKERING November 13, 2017 7:00 pm - Council Chambers 4. That the appropriate City officials be authorized to take the actions necessary to implement these recommendations. Resolution #362/17 Moved by Councillor Pickles Seconded by Councillor Butt That Report 2017-09 of the Executive Committee meeting held on November 6, 2017 be adopted. Carried b) Report PD 2017-08 of the Planning & Development Committee Director, City Development & CBO, Report PLN 17-17 Official Plan Amendment Application OPA 15-004/P Amendment 27 to the Pickering Official Plan Informational Revision 22 to the Pickering Official Plan City Initiated Official Plan Review: The Environment and Countryside Council Decision 1. That the Region of Durham be advised that Pickering Council concurs with the proposed modifications to Amendment 27 to the Pickering Official Plan, as set out in Appendix I to Report PLN 17-17; 2. That Council approve the modifications to Informational Revision 22 to the Pickering Official Plan, arising from related modifications to Amendment 27, as set out in Appendix II to Report PLN 17-17; 3. That the Region of Durham be requested to defer the identification of a portion of the significant wetlands and a portion of the significant woodlot on the lands located west of Church Street and north of Bayly Street, on Schedules I (Sheet 1), IIIA, IIIB and IIIC to Amendment 27, as identified on Attachments #1 to #4 to Report PLN 17-17, to allow for further discussion between the landowner, the Ministry of Natural Resources and Forestry, the Toronto and Region Conservation Authority, the Region of Durham, and the City of Pickering; and 4. That a copy of Report PLN 17-17 and Council's Resolution be forwarded to Ministry of Natural Resources and Forestry, the Toronto and Region Conservation Authority, the Region of Durham, Triple Properties, and Geranium Corporation. 7 DICKERING - C4 4 Resolution #363/17 Moved by Councillor Pickles Seconded by Councillor Butt Council Meeting Minutes November 13, 2017 7:00 pm . Council Chambers That Report 2017-08 of the Planning & Development Committee meeting held on November 6, 2017, be adopted. Carried (VIII) New and Unfinished Business Director, Community Services, Report CS 29-17 Consulting Services for the Reconstruction of the Conservation Building at Pickering Museum Village -Request for Proposal No. RFP-11-2017 A brief discussion ensued with Members inquiring about the location of the current artifacts, the cataloging of remaining items as well as storage facilities. Resolution #364/17 Moved by Councillor Pickles Seconded by Councillor McLean 1. That Proposal No. RFP-11-2017 submitted by The Ventin Group in the amount of $100,005.00 (HST included) be accepted; 2. That the total gross project cost of $150,855.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $135,850.00 (net of HST rebate), be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $135,850.00 as follows: a) The sum of $90,000.00 as provided for in the 2016 Capital Budget Museum from the Provincial Grant: Investing in Ontario; b) The balance of $45,850.00 from property taxes; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried IQ PICKERING _C�'UY4_ Council Meeting Minutes November 13, 2017 7:00 .pm - Council Chambers 2. Director, Corporate Services & City Solicitor, Report CLK 06-17 Request for Proposal — Ward Boundary Review -No. RFP-10-2017 A brief discussion period ensued with Members seeking clarification on the timing of the document with the large population growth expected in Ward 3 and whether the consultants were looking at all options with respect to the anticipated growth in Durham Region and the possibility of additional Members of Council for Pickering. Resolution #365/17 Moved by Councillor McLean Seconded by Councillor Brenner That Report CLK 06-17 regarding a Ward Boundary Review, be received; 2. That Proposal No. RFP-10-2017 submitted by Watson & Associates Economists Ltd., in the amount of $53,030 (HST extra) to conduct a Ward Boundary Review be accepted; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried (IX) Notice of Motions a) Sustainable Seaton Municipal Facilities A brief discussion period ensued with Members expressing concern with the possibility of a need to change the purchasing requirements. They also sought clarification on the cost differences between traditional and solar buildings. Resolution #366/17 Moved by Councillor Brenner Seconded by Councillor McLean Whereas the City of Pickering is a leader in sustainability; Whereas the City of Pickering is working with community partners/business/ government to create and build Seaton to the highest standards as a centre of sustainable excellence; 9 DICKERING - 0/19 4 b) Council Meeting Minutes November 13, 2017 7:00 pm - Council Chambers Whereas Solera Sustainable Energies Company has been working with the City of Pickering and builders in an effort to construct homes that are solar ready, energy storage ready and EV charging ready; Whereas the 2017 City of Pickering Development Charges Background Study has identified the need for various capital/facilities projects to address increased growth in Seaton; Now therefore be it resolved that all future municipal facilities to be built in Seaton include systems complete with a rooftop solar array in place, with EV charging in place and with energy storage. Carried Unanimously on a Recorded Vote Community Grant for Royal Canadian Legion Branch 483 (Claremont) Accessibility Project Resolution #367/17 Moved by Councillor Butt Seconded by Councillor Pickles Whereas: Royal Canadian Legion Branch 483 (Claremont) and community volunteers have been fundraising to make the Legion accessible to persons with accessibility needs; Whereas: The current washrooms, steps, and entrance at the Legion are not accessible; Whereas: The City of Pickering has recently issued a building permit to the Legion for the construction of an accessible washroom. The cost of this project is coming from community fundraising. The project is under construction. The City permit fee of $135 was applied. Whereas: The Legion is expecting to proceed with the installation of a lift at the front interior two storey steps to make it accessible. The cost of the project is being covered by community funding and a federal grant. A further City permit and fee may apply; Whereas: The City of Pickering provided a grant of $3,000 in 2017 for the removal of stairs and construction of a ramp at the front entrance; Whereas: The volunteers have identified that the front entrance of the Legion requires accessible automatic doors which are not included in the federal grant or covered by community funding. The cost of the automatic door openers is estimated at $1,500. 10 G4 oaf PICKERING Council Meeting Minutes November 13, 2017 7:00 pm - Council Chambers There may be ancillary additional components of the total project such as fire prevention/safety that may be needed but not included in the existing grants/funds raised; Now Therefore as these projects are community driven and involve fundraising initiatives to make the Legion accessible and recognizing that our veterans who answered the call of service and duty and were put in harm's way to protect the freedoms that we enjoy as Canadians today and acknowledging that these veterans who answered the call may now avail themselves of the accessible features and functions that will be constructed for the Legion and that the planned expenditures meet the City's objective to have accessible facilities in the City for all residents and that Council approve a grant of $2,000 to be funded from the 2017 General Government grants account and these funds be applied to offset the cost of the automatic door openers, City permit fees, and towards any associated accessibility costs such as fire safety. Resolution #368/17 Moved by Councillor McLean Seconded by Councillor Brenner That the main motion be amended to approve a grant up to $3,300.00 subject to funds being available. Carried The main motion as amended was then Carried. (X) By-laws 7585/17 Being a By-law to regulate the power of entry onto land. 7586/17 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lots 18 and 19, Concession 3 and Part of Lots 4,5,7 and 8, Registered Plan 585, City of Pickering (A 01 /14; SP-2014-01; CP-2014-01) (By-law attached) OMB Decision - no action required. By-law being assigned a number for record keeping purposes. Resolution #369/17 Moved by Councillor Ashe Seconded by Councillor Brenner 11 Council Meeting Minutes November 13, 2017 PICKERING. 7:00 pm Council Chambers That By-law Nos. 75$5/1.7 through 7586/17.be approved. Carried ' (XI) Other Business 1. Councillor McLean gave notice that he would be bringing forward a Notice of Motion with respect to the Liverpool' Road Nautical Village visioning exercise.. Z Councillor Brenner gave notice that he would be bringing forward a Notice of Motion ' with respect to driveway runoff. (XI!) Confirmation By-law By-law Number #7587/17 Councillor McLean, seconded by Councillor Pickles moved for leave to introduce a. By- law of the City of Pickering to confirm those proceedings of,November 13, 2017. Carried (XIII) Adjournment Moved by Councillor Cumming. Seconded by Councillor Butt That the meeting be. adjourned at 8:12 pm. Carried Dated this 13th day of November, 2017: David Ry or t. t OR, _ -Debbie Shields City Clerk 12