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HomeMy WebLinkAboutSeptember 11, 2017Council Meeting nutes CKERING SMieptember 11, 201.7. 7:00 pm -Council Chambers Present:. Mayor Ryan Councillors: K. Ashe M. Brenner S. Butt I. Cumming B. McLean . D. Pickles . Also Present: T. Prevedel - Chief Administrative Officer. K: Bentley Director, City Development& CBO P. Bigioni - Director, Corporate -Services & City Solicitor M. Carpino - Director; Community Services R. Holborn - Director, Engineering Services S. Karwowski; - Director, Finance & Treasurer D. Shields' - City Clerk (1) Invocation " Mayor Ryan called the meeting to order and led Council imthe saying of the Invocation. (II) Disclosure of Interest There were no disclosures of interest noted. (III) Adoption -of Minutes .,Resolution #340 /17 Moved -by Councillor McLean Seconded by Councillor Cumming Council Meeting Minutes, June 12, 2017 In Camera Council Minutes, July 12, 2017 Special Council Minutes, ,July 12, 2017 In Camera Council Minutes, August 3, 2017 Special Council Minutes, August 3, 2017 Executive Committee Minutes, September-5, 2017 1 Lty 4 DICKERING Council Meeting Minutes September 11, 2017 7:00 pm - Council Chambers Planning & Development Committee Minutes, September 5, 2017 Carried (IV) Delegations Roger Anderson Re: Annual Address Roger Anderson, Regional Chair, Region of Durham, appeared before Council to provide an outline of the key priorities and to highlight their progress over the past year. He noted that the Region has increased accountability and transparency by introducing a Code of Conduct, Integrity Commissioner, Ombudsman and a by-law which adjusts Regional composition to better reflect the population. He also noted that improvements have been made in technology which have enabled Regional information to be more readily available, enabling the public to have better access to services. Mr. Anderson also outlined how the Region is preparing for an aging population by developing an age friendly strategy, with the first step of implementation being the formation of a council of aging this Fall. He also stated that the creation of sustainable communities, including infrastructure and facilities, is another key priority. He outlined key road expansions, as well as the extension of Go rail to Bowmanville by 2024. He stated that in talks with Metrolinx, it was clearly indicated that the rails must be electrified. Mr. Anderson also stated that another key objective was to grow and diversify our economy, stating the proposed Pickering Airport as the greatest economic development opportunity for Durham Region. A discussion period ensued with Members inquiring how the City could assist the Region with advocacy at the Provincial level, as well as questioning to what extent Provincial funding would assist municipalities with enforcement of medical marijuana operations. Concerns were noted with respect to the completion times for the roadwork construction projects this year. It was noted that the City would be seeking support for a future resolution to Good Roads and possibly the Association of Municipalites of Ontario to collectively bring the industry back into line with the realities of the impacts on municipalities during roadwork construction. M Correspondence Corr. 60-17 Ralph Walton, Regional Clerk/Director of Legislative Services Region of Durham 605 Rossland Road East Whitby, ON L1 N 6A3 2 C­�� 4 DICKERING Moved by Councillor Pickles Seconded by Councillor Brenner Council Meeting Minutes September 11, 2017 7:00 pm - Council Chambers Resolution #341 /17 That Corr. 60-17 received from Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, seeking support of recommendations contained in Regional Report 2017-COW-137, passed on June 14, 2017 with respect to the Provincial Discussion Paper entitled "Provincial Nuclear Emergency Response Plan (PNERP) be endorsed. Carried (VI) Committee Reports Report EC 2017-07 of the Executive Committee 1. Director, Corporate Services & City Solicitor, Report BYL 02-17 Update on Regulating Transportation Network Companies Council Decision That this report be received for information purposes; 2. That staff be authorized to schedule a public and industry stakeholder consultation meeting to receive feedback regarding proposed Transportation Network Company regulations; 3. That staff develop by-law provisions taking into account feedback from the consultation process and report back to Council at the November 6, 2017 Executive Committee meeting; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 3. Director, Engineering Services, Report ENG 16-17 Please Slow Down Campaign Council Decision That the City of Pickering adopt a "Please Slow Down Campaign", which allows residents to place a lawn sign on their property annually from April 1 to November 30, commencing April 1, 2018. 3 Council Meeting Minutes PICKERING September 11, 2017 7:00 pm - Council Chambers That funding be considered through the annual budget process commencing in 2018 for the purchase of "Please Slow Down" lawn signs, which will be given to residents and community groups at no charge, upon request. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Director, Engineering Services, Report ENG 17-17 Amendment to Traffic & Parking By-law 6604/05 Proposed Parking Restrictions, Old Brock Road Council Decision That the attached draft by-law be enacted to_ amend Schedule "2", No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address on -street parking concerns on both sides of Old Brock Road in front of Pickering Fire Station #4 — Claremont. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 5. Director, Engineering Services, Report ENG 19-17 Frenchman's Bay Ratepayers Memorial Park Reconstruction -Tender No. T-12-2017 Council Decision 1. That Tender No. T-12-2017 as submitted by Gray's Landscaping & Snow Removal Inc. in the total tendered amount of $272,349.44 (HST included) be accepted; 2. That the total gross project cost of $366,760.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $330,279.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $330,279.00 as follows: a) The sum of $275,000.00 as approved in the 2017 Parks Capital Budget to be funded from Third Party Contributions account 7501.0103.0000; ll DICKERING Council Meeting Minutes September 11, 2017 7:00 pm - Council Chambers b) The additional sum of $55,279.00 to be funded by a transfer from the Parkland Reserve Fund; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 6. Director, Engineering Services, Report ENG 20-17 Glengrove Park Reconstruction Tender No. T-11-2017 Council Decision 1. That Tender No. T-11-2017 as submitted by Loc Pave Construction Ltd. in the total tendered amount of $262,120.45 (HST included) be accepted; 2. That the total gross project cost of $335,274.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $301,925.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $301,925.00 as follows: a) The sum of $250,000.00 as approved in the 2017 Parks Capital Budget be increased by $28,210.00 to be funded by a transfer from the Parkland Reserve Fund; b) The additional sum of $23,715.00 be funded by a transfer from the Third Party Contributions Reserve Fund for Tree Compensation; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7. Director, Engineering Services, Report ENG 21-17 Consulting and Professional Services for the Detailed Design for Maintenance and Retrofit of Abbott Crescent Pond (Stormwater Management Facility) Council Decision 1. That Council approve the hiring of The Municipal Infrastructure Group Ltd. for Consulting and Professional Services for the Detailed Design for the Maintenance and Retrofit of the Abbott Crescent Stormwater Management Pond in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 5 DICKERING - C4 4 0 Council Meeting Minutes September 11, 2017 7:00 pm - Council Chambers 2. That the fee proposal submitted by The Municipal Infrastructure Group Ltd. for Consulting and Professional Services for the Detailed Design for the Maintenance and Retrofit of the Abbott Crescent Stormwater Management Pond in the amount of $145,199.35 (HST included) be accepted; 3. That Council authorize the Mayor and City Clerk to execute the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement, on such terms satisfactory to the Director, Engineering Services and any other necessary documentation, including the necessary by-law to permit the City of Pickering to enter into the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement; 4.. That the total gross project cost of $175,709.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $158,231.00 (net of HST rebate) be approved; 5. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $158,231.00 as follows: a) The sum of $77,747.00 to be funded from the Clean Water and Wastewater Fund (CWWF), federal contribution; b) The sum of $38,873.00 to be funded from the Clean Water and Wastewater Fund, provincial contribution; c) The sum of $41,611.00 to be funded from property taxes; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Finance & Treasurer, Report FIN 18-17 Tender/Contract Approval -Approvals During Council Recess 2017 Council Decision 1. That Report FIN 18-17 of the Director, Finance & Treasurer regarding tender and contract approvals be received; 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer during Council's recess being: RFP-4-2017 Integrated Transportation Master Plan; T-13-2017 City Hall 0 - C4 4 PICKERING Council Meeting Minutes September 11, 2017 7:00 pm - Council Chambers Accessibility Upgrades at the Pickering Civic Complex; Q-40-2017 Supply and Delivery of Two Multi -Purpose Tractors; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9. Director, Finance & Treasurer, Report FIN 19-17 Section 357/358 of the Municipal Act — Adjustment to Taxes Council Decision That the write-off of taxes as provided for in Attachment 1, in accordance with sections 357/358 of the Municipal Act, 2001 be approved; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10. Director, Corporate Services & City Solicitor, Report IT 01-17 Ricoh Print Management Proposal and Purchase of Print Management Software Council Decision That Report IT-01-17, regarding the proposal of Ricoh Canada for multi -function devices and printers for a period of five years, from October 1, 2017 to September 30, 2022, based on the terms of Standing Agreement VOR OSS- 00457979 - Managed Print Services from the Ministry of Government and Consumer Services of the Province of Ontario, be received; 2. That the proposal by Ricoh Canada be accepted; 3. That Council authorize staff to execute a Lease Agreement with Ricoh Canada in accordance with the proposal and on terms satisfactory to the Director, Corporate Services & City Solicitor; 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 11. Director, City Development & CBO, Report PLN 14-17 Revised By-law for the Registration of Two -Dwelling Unit Properties Council Decision 7 Council Meeting Minutes • � September 11", 2017 PICKERING 7:.00 pm. - Council Chambers That Council repeal and replace By-law 6399/04. with a ,revised By-law to provide for the Registration of Two -Dwelling Unit Properties in the City of Pickering. 12. Director, Corporate Services & City Solicitor, Report CLK 05-17 2018 Committee and Council Meeting Schedule - Council Decision That the 2018 Standing Committee and Council Meeting Scheduleincluded as Attachment 1 to this report, be approved: Resolution.#342/17. Moved by"Councillor Pickles Seconded by Councillor Butt That Report 2017-07'of the Executive Committee meeting held on September 5, 2011 be adopted, save and except Item No. 2:_ Carried 2. Director, Community Services, Report CS 09-.17 Municipal Security, Services Review Resolution # 343/17 Moved by Councillor Pickles Secondede by Councillor Butt 1. That Report CS 09-17 of the Director, Community Services regarding the', Municipal Security Services Review be received for information; 2. That Council authorize staff to. investigate the feasibility of a municipal Security Risk Assessment and to bring forward appropriate cost estimates during the 2018 budget process; and 3.1 That the appropriate City of Pickering officials. be authorized to take necessary action. Carried b) Report PD 2017-06 of the Planning & Development Committee DICKERING - C4 4 Council Meeting Minutes September 11, 2017 7:00 pm - Council Chambers 1. Director, Corporate Services & City Solicitor, Report LEG 07-17 Mattamy (Brock Road) Limited (Phase 1) Plan of Subdivision 40M-2437 -Final Assumption of Plan of Subdivision -Blocks 142 and 143, 40M-2437 and Part 2, 40R-26589 (Duffin Heights) Council Decision That the works and services required by the Subdivision Agreement within Blocks 142 and 143, Plan 40M-2437 and Part 2, 40R-26589, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 2. That Mattamy (Brock Road) Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Blocks 142 and 143, Plan 40M-2437 and Part 2, 40R-26589; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 2. Director, Corporate Services & City Solicitor, Report LEG 08-17 Mattamy (Brock Road) Limited — Phase 3 Plan of Subdivision 40M-2482 -Final Assumption of Plan of Subdivision -Blocks 1 to 10, 12 and 14, Plan 40M-2482 (Duffin Heights) Council Decision 1. That Bronzedale Street, Byford Street, Generra Mews, Legian Mews.and Pure Springs Boulevard within Plan 40M-2482 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2482, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 11 and 13; 3. That Mattamy (Brock Road) Limited be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2482, save and except from Blocks 11 and 13; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9 3 _C4 4 DICKERING Resolution #344/17 Moved by Councillor Pickles Seconded by Councillor Butt Council Meeting Minutes September 11, 2017 7:00 pm . Council Chambers That Report 2017-06 of the Planning & Development Committee meeting held on September 5, 2017, be adopted, save and except Item No. 3 Carried Director, City Development & CBO, Report PLN 15-17 Infill and Replacement Housing in Established Neighbourhoods Resolution No. 345/17 Moved by Councillor Pickles Seconded by Councillor Butt That Council authorize staff to initiate a zoning by-law amendment to the general provisions of By-law 2511 to add a maximum building height where site specific zoning amendments do not regulate maximum building height; and 2. That a line item be included for Council's consideration in the 2018 Budget to retain consulting services to complete an "Infill and Replacement Housing in Established Neighbourhoods Study", generally as outlined in Appendix I to Report PLN 15-17. Carried as Amended Later in the Meeting [Refer to following motion] Resolution No. 346/17 Moved by Councillor Brenner Seconded by Councillor Ashe That Recommendation No. 2 be replaced in its entirety to read as follows: 2. That Council provide pre-2018 current budget approval of $150,000 to retain consulting services to complete an "Infill and Replacement Housing in Established Neighbourhoods Study" and the cost of this study be funded 50% from Development Charges and 50% from property taxes. Carried 10 - 019 4 PICKERING The Main Motion was then Carried as amended. Council Meeting Minutes September 11, 2017 7:00 pm - Council Chambers (VII) By-laws 7578/17 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 7579/17 Being a by-law to provide for the registration of two -dwelling unit properties in the City of Pickering. 7580/17 Being a by-law to permit the City of Pickering to enter into the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement. Resolution #347/17 Moved by Councillor McLean Seconded by Councillor Brenner That By-law Nos. 7578/17 through 7580/17, be approved. Carried (VIII) Confidential Matters In accordance with the Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #348/17 Moved by Councillor Brenner Seconded by Councillor Cumming That Council move In Camera in that the matters to be discussed relate to personal matters about an identifiable individual, and the receiving of advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a proposed or pending acquisition or disposition of land by the municipality or local board and litigation or potential litigation. Carried a) Proposed Disposition of Land, Oklahoma Drive and Hillcrest Drive General discussion ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. 11 - C4 4 DICKERING Resolution #349/17 Moved by Councillor Brenner Seconded by Councillor Butt Council Meeting Minutes September 11, 2017 7:00 pm - Council Chambers That the direction given to staff regarding the disposition of lands considered at the Closed Meeting of Council be approved. Carried b) Advisory Boards and Commitees Appointments to Pickering Museum Village Advisory Committee General discussion ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. Applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to the Pickering Museum Village Advisor Committee. Resolution #350/17 Moved by Councillor Pickles Seconded by Councillor Brenner That Gary Strange and Brian Welsh be appointed to the Pickering Museum Village Advisory Committee for a term ending November 30, 2018. Carried (IX) Other Business Councillor Butt gave notice that he would be bringing forward a Notice of Motion at the October 10th Councill meeting with respect to a community grant for an accessibility project for the Claremont Legion Branch 483. 2. Councill Brenner noted his concerns with the additional paving of residential lawns to provide for overflow parking. He requested that staff look into guidelines to create a standard for alternate materials to be used when widening driveways as opposed to asphalt in order to reduce the.impact on stormwater runoff. 12