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HomeMy WebLinkAboutMay 8, 2017Executive Committee Meeting Minutes Monday, May 8, 2017 2:00 pm Council Chambers Chair: Councillor Butt 1 Present: Mayor Ryan Councillors: M. Brenner S. Butt I. Cumming B. McLean Absent: K. Ashe D. Pickles Also Present: T. Prevedel - Chief Administrative Officer K. Bentley - Director, City Development & Chief Building Official P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Community Services J. Hagg - Fire Chief R. Holborn - Director, Engineering Services S. Karwowski - Director, Finance & Treasurer C. Rose - Chief Planner D. Shields - City Clerk G. McGregor - Manager, Strategic Initiatives & Sustainability L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Matters for Consideration Brian Kelly, Manager of Sustainability, Region of Durham, appeared before the Committee in support of Report PLN 06-17. Through the aid of a power point presentation, he provided an overview of the Durham Community Climate Adaptation Plan. He noted that he was present to seek approval in principle for the Plan and also to seek a delegation from City of Pickering staff to participate in Working Groups as part of the next steps to develop programs. Through his presentation, Mr. Kelly outlined the Executive Committee Meeting Minutes Monday, May 8, 2017 2:00 pm Council Chambers Chair: Councillor Butt 2 various phases and future plans, noting the complexity of the plan as no one level of authority is involved. 1. Director, City Development & CBO, Report PLN 06-17 City of Pickering Durham Community Climate Adaptation Plan Recommendation Moved by Councillor McLean Seconded by Councillor Cumming 1. That Council approves the Durham Community Climate Adaptation Plan in principle; 2. That Council authorizes staff to participate in the Working Groups being established by the Region of Durham to develop the 18 proposed Programs as part of Phase 3: Program Approval and Funding; 3. That Council authorizes staff to participate in the development of a Reporting Framework for joint tracking of the Programs in the Durham Community Climate Adaptation Plan; and 4. That the City Clerk forward a copy of Report PLN 06-17 to the Region of Durham. Carried 2. Director, Community Services, Report CS 08-17 Tender for Pickering Civic Complex Roof Repairs -Tender No. T-10-2017 A brief discussion period ensued regarding the warranty as well as materials with respect to the roof repairs. Recommendation Moved by Councillor Cumming Seconded by Councillor Brenner 1. That Tender No. T-10-2017 submitted by Foran’s Roofing and & Sheetmetal Limited in the amount of $499,460.00 (HST included) be accepted; Executive Committee Meeting Minutes Monday, May 8, 2017 2:00 pm Council Chambers Chair: Councillor Butt 3 2. That the total gross project cost of $578,560.00 (HST included), including the amount of the tender, and other associated costs, and the total net project cost of $521,011.00 (net of HST rebate), be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the projects as follows: a) the sum of $520,000.00, as provided for in the 2017 Civic Complex Capital Budget be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 15 years; b) the balance amount of $1,011.00 to be funded from property taxes; c) the annual repayment charges in the amount of approximately $45,960.00 be included in the annual Current Budget for the City of Pickering commencing 2017, or such subsequent year in which the debentures are issued, and continuing thereafter until the debenture financing is repaid, and any financing cost to be paid out of the Current Budget; d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; 4. That the draft by-law attached to this report be enacted; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 3. Director, Finance & Treasurer, Report FIN 07-17 2016 Building Permit Stabilization Reserve Fund Recommendation Moved by Councillor Brenner Seconded by Councillor Cumming 1. That Report FIN 07-17 of the Director, Finance & Treasurer be approved; and: a) That Council authorize a transfer of $80,173 to the Building Permit Stabilization Reserve Fund (Account #7506); and Executive Committee Meeting Minutes Monday, May 8, 2017 2:00 pm Council Chambers Chair: Councillor Butt 4 b) That Council authorize a transfer of $80,173 from the Building Permit Stabilization Reserve Fund to the Rate Stabilization Reserve (Account #7021). 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4. Director, Finance & Treasurer, Report FIN 08-17 2017 Tax Rates and Final Tax Due Dates for all Realty Tax Classes, Except for Commercial, Industrial and Multi-Residential Realty Classes Recommendation Moved by Councillor Brenner Seconded by Mayor Ryan 1. That Report FIN 08-17 of the Director, Finance & Treasurer regarding the 2017 tax rates be received; 2. That the 2017 tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 28, 2017 and September 28, 2017 excluding the industrial, multi-residential and commercial realty tax classes; 4. That for the year 2017, the City shall levy upon designated Universities and Colleges an annual tax at the prescribed amount for each full-time student enrolled in the University or College, as determined by the Minister of Training, Colleges and Universities, payable on or after July 1st ; 5. That the attached By-law be approved; 6. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; and, Executive Committee Meeting Minutes Monday, May 8, 2017 2:00 pm Council Chambers Chair: Councillor Butt 5 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 5. Director, Finance & Treasurer, Report FIN 09-17 Section 357/358 of the Municipal Act-Adjustment to Taxes Recommendation Moved by Mayor Ryan Seconded by Councillor Cumming 1. That the write-off of taxes as provided for in Attachment 1, in accordance with Sections 357/358 of the Municipal Act, 2001 be approved; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 6. Director, Finance & Treasurer, Report FIN 10-17 Commodity Price Hedging Agreements Report Recommendation Moved by Councillor Brenner Seconded by Councillor Cumming It is recommended that Report FIN 10-17 from the Director, Finance & Treasurer regarding commodity price hedging agreements be received for information. Carried (III) Adjournment The meeting adjourned at 2:20 pm.