HomeMy WebLinkAboutApril 11, 2017° Council Meeting Minutes
1- ICKERING,'. April 11, 2017
7:00 pm - Council Chambers
Present:
Mayor Ryan
Councillors:
K. Ashe -
M. Brenner
S. Butt
I. Cumming
B. McLean
D. Pickles
Also Present:
T. Prevedel = Chief Administrative Officer
K. Bentley - Director, City Development & CBO
P.. Bigioni - Director, Corporate Services & City Solicitor .
J. Hagg - Fire Chief
R. Holborn - Director, Engineering. Services .
S. Karwowski - Director, Finance & Treasurer
M. Gadzovski - Division. Head, Water Resources & Development' Services'
C. Rose . - Chief Planner
N. Surti - Manager, Development Review & Urban Design
D. Shields - City Clerk
(1) Invocation
Mayor Ryan called the meeting to order and led Council in the.saying of the Invocation.
(II) Disclosure of Interest
There were no disclosures of interest noted.
(111) Adoption of Minutes:
Resolution #278/17
Moved by Councillor Cumming
Seconded by. Councillor. Brenner
In Camera Council Meeting Minutes, March 13, 2017
Council, Meeting Minutes, March 13, 2017
Executive Committee Minutes, April 3, 2017
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° Council Meeting Minutes
PICKERING April 11, 2017
7:00 pm - Council Chambers
Planning & Development Committee Minutes, April 3, 2017
Carried
(IV) Delegations
1. Durham Regional Police Services
Re: Body Worn Camera Project
Inspector Sean Fitzgerald, PC Marten Wind, Assistant Project Manager and A/Sgt Jason
Bagg, Project Manager for Durham Regional Police Services Body Worn Camera Project
appeared before Council to give an overview of the project. He noted that the pilot project
was being conducted to investigate the pros and cons of body worn camera. He noted that it
could be a valuable tool for Police in improving trust and accountability and Policy legitimacy.
He noted that body worn cameras could serve to document and provide checks and
balances for the Police. He noted that the first steps in the project are to collect information,
measure the effects body worn cameras will have and the financial implications. He
requested that Pickering direct comments to Durham Regional Police Service and encourage
residents to complete the Survey regarding body worn cameras.
A question and answer period ensued on when cameras would be activated by the Police
Officer, whether they would be turned off when entering a persons residents, whether each
Officer would have one or would they be shared, the retention period for video records, and
the financial implications of this project.
2. Ryan Guetter, Weston Consulting
Re: City Centre Zoning By-law 7553/17 & City Centre Urban Design Guidelines and
Zoning By-law 7554/17
Mr. Guetter of Weston Consulting appeared before Council and noted that his clients were
satisfied with the documents. He stated that he was in attendance to answer any questions
Council may have.
(V) Committee Reports
Report EC 2017-03 of the Executive Committee
2. Director, Engineering Services, Report ENG 06-17
Amendment to Traffic and Parking By-law 6604/05
-Inclusion of New Roads and Traffic Controls
Council Decision
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Council Meeting Minutes
April 11, 2017
7:00 pm - Council Chambers
That the attached draft by-law be enacted to amend Schedule "2", Schedule "Y
Schedule "6", Schedule "7", Schedule "9" and Schedule "10" to By-law 6604/05
to provide for the regulation of stopping and parking on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering,
specifically to provide for the inclusion of new roads and traffic controls into the
Traffic and Parking By-law;
2. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
3. Director, Engineering Services, Report ENG 07-17
Asphalt Resurfacing on Various City Streets, Trails and Driveways
-Tender No. T-2-2017
Council Decision
That Tender No. T-2-2017 for Asphalt Resurfacing on Various City Streets, Trails
& Driveways as submitted by Furfari Paving Co. Ltd. in the total tendered amount
of $1,487,065.99 (HST included) be amended to include an additional
$33,743.30 (HST included) for expansion of the Strouds Lane Project from
Foxwood Trail to Amberlea Road be accepted;
2. That the total gross project cost of $1,858,871.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$1,673,971.00 (net of HST rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $1,673,971.00 as follows:
a) The sum $1,084,777.00 as approved in the 2017 Capital Budget to be
funded by a transfer from the Federal Gas Tax Reserve Fund;
b) The sum of $390,315.00 as approved in the 2017 Capital Budget to be
funded from the Ontario Community Infrastructure Fund (OCIF) Grant;
c) The sum of $47,000.00 for the Kinsmen Park Maintenance Road be
financed by undertaking an internal loan for a term of 5 year;
d) The sum of $109,000.00 for the Waterfront Trail be financed by,
undertaking an internal loan for a term of 5 years;
e) The sum of $41,655.00 as approved in the 2016 Capital Budget to be
funded by a transfer from the Roads & Bridges Reserve Fund;
f) The balance sum of $1,224.00 be funded from property taxes; and
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4. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
4. Director, Finance & Treasurer, Report FIN 06-17
Low Income Seniors and Persons with Disabilities Property Tax Grant Program
Council Decision
1. That Report FIN 06-17 of the Director, Finance & Treasurer regarding the Low
Income Seniors and Low Income Persons with Disabilities Property Tax Grant be
received;
2. That the attached By-law, providing for the Low Income Seniors and Low Income
Persons with Disabilities Property Tax Grant be enacted; and
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
5. Director, Corporate Services & City Solicitor, Report LEG 03-17
Mattamy (Seaton) Limited (Phase 1)
-Seaton Master Parks Agreement and Seaton Easement
Conveyance Agreement
Council Decision
1. That Report LEG 03-17 respecting the Seaton Master Parks Agreement and
Seaton Easement Conveyance Agreement be received;
2. That the Seaton Master Parks Agreement, substantially in the form included in
this Report as Attachment No. 1, be entered into by the City to govern the
provision of parkland within Seaton, subject to such minor revisions as are
satisfactory to the Director, Corporate Services & City Solicitor;
3. That the Seaton Easement Conveyance Agreement, substantially in the form
included in this Report as Attachment No. 2, be entered into by the City in
respect of the Mattamy (Seaton) Limited Phase I subdivision (SP-2009-13),
subject to such minor revisions as are satisfactory to the Director, Corporate
Services & City Solicitor;
4. That the form of Easement Conveyance Agreement included in this Report as
Attachment No. 2, subject to revisions approved by the Director, Corporate
Services & City Solicitor, be used by the City for all easements required to permit
the location of storm water management ponds and facilities on Provincial lands,
as needed to service other Seaton subdivisions;
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Council Meeting Minutes
April 11, 2017
7:00 pm - Council Chambers
5. That the said Agreements, including all future Easement Conveyance
Agreements in Seaton, be executed by the Mayor and City Clerk; and
6. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this Report.
6. Director, City Development & CBO, Report PLN 05-17
City of Pickering
LED Streetlight Conversion Program
Council Decision
That Council endorse staffs recommendation to retain Realterm Energy Corp. to
convert the City's High Pressure Sodium (HPS) and Mercury Vapour (MV)
streetlight luminaires to energy efficient Light Emitting Diode (LED) streetlight
luminaires;
2. That Council approve the award of a single source contract to Realterm Energy
Corp. in accordance with the City's Purchasing Policy, Item 09.09 in the amount
of $6,439,926.50 (HST included);
3. That the total gross project cost of $6,773,782.00 (HST included) including the
cost proposal from Realterm Energy Corp. and other associated costs, and the
total net project cost of $6,100,000.00 (net of HST rebate) be approved;
4. That Council authorize the Director, Finance & Treasurer to finance the total net
project cost of $6,100,000.00 as follows:
a) The sum of $3,880,000.00 as approved in the 2016 Capital Budget for
Streetlight Luminaries Replacement — Phase 2, be funded by a transfer
from the Federal Gas Tax Reserve Fund;
b) The sum of $1,500,000.00 as approved in the 2016 Capital Budget for
Streetlight Luminaires Replacement — Phase 2, be funded by a transfer
from the Rate Stabilization Reserve;
c) The sum of $500,000.00 as approved in the 2017 Capital Budget for
Streetlight Luminaires Replacement — Phase 3, be funded by a transfer
from the Independent Electricity System Operator (IESO) incentive grant;
d) An additional amount of $100,000.00 from savings realized in Tender
No. T-2-2017, Asphalt Resurfacing on Various City Streets, Trails, and
Driveways be applied to the Streetlight Luminaires Replacement — Phase
2 project to cover incremental costs and be funded by a transfer from the
Federal Gas Tax Reserve Fund;
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Council Meeting Minutes
1- ICKERING April 11, 2017
7:00 pm - Council Chambers
e) The Phase 1 funding from Capitl Project Account 5325.1603.7505 in the
amount of $120,000.00 funded by a transfer from the Federal Gas Tax
Reserve Fund be applied to the Streetlight Luminaires Replacement —
Phase 2 project;
5. That the Mayor and Clerk be authorized to sign an agreement between the City
and Realterm Energy Corp. in a form satisfactory to the Director, Corporate
Services & City Solicitor;
6. That staff consult with the Whitevale and District Residents' Association on the
selection of a LED lighting luminaire that best reflects the character of the
Heritage Conservation District and that staff consider the preferred LED
luminaire and associated costs as part of the 2018 Capital Budget;
7. That the Director, Finance & Treasurer be authorized to make any changes,
adjustments, and revisions to amounts, terms, conditions, or take any actions
necessary in order to effect the foregoing; and
8. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Resolution # 279/17
Moved by Councillor Pickles
Seconded by Councillor Brenner
That Report 2017-03 of the Executive Committee meeting held on April 3, 2017 save
and except Item 1, be adopted.
Carried
Director, Engineering Services, Report ENG 02-17
Toronto and Region Conservation Authority
-Greenwood Conservation Lands Master Plan
-Brock North Lands
A question and answer period ensued with respect to questions raised at the Executive
Meeting regarding financial details of the project. Members also requested regular
updates.
Moved by Councillor Pickles
Seconded by Councillor Brenner
Resolution # 280/17
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b)
Council Meeting Minutes
April 11, 2017
7:00 pm - Council Chambers
That staff be authorized to waive any future fill permit tipping fees and securities
(refundable deposits) as required by the current Fees & Charges By-law, from
the Toronto and Region Conservation Authority (TRCA) related to the Brock
North Lands site for the term of the fill operation at the site;
2. That Council authorize staff to enter into discussion with City of Toronto staff, in
an effort to have the City of Toronto waive the requirement set out in the
agreement of purchase and sale between the City of Toronto and the TRCA
dated the 18th day of January, 2011, for payment of fair market value for all of the
property entitlements, interests and permissions conveyed or granted by TRCA
to the City of Pickering for ancillary uses on the Brock North Lands;
3. That staff be authorized to work with the TRCA on the development of a
landscape master plan for the Brock North Lands that achieves a balance
between ecological restoration and preparation for recreational facilities, while
incorporating the importation and placement of approximately 1.7 million cubic
metres of clean fill;
4. That staff be authorized to work with the TRCA to amend the existing
management agreement between the City of Pickering and TRCA to include the
permitted ancillary and recreational uses for the Brock North Lands on terms
similar to the existing management agreement;
5. That a.copy of this report be forwarded to TRCA; and
6. That the appropriate City officials be authorized to take the necessary actions as
indicated in this report.
Carried
Report PD 2017-03 of the Planning & Development Committee
Director, City Development & CBO, Report PLN 04-17
Pickering Nuclear Generating Station
Status of Activities
Council Decision
That Report PLN 04-17 of the Director, City Development & CBO regarding the
status of activities at the Pickering Nuclear Generating Station be received for
information;
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PICKERING Apr'' 11, 2017
7:00 pm - Council Chambers
2. That staff continue to report to Council at strategic milestones during the
extended operations and retirement of the Pickering Nuclear Generating Station;
and
3. That a copy of Report PLN 04-17 be forwarded to the Region of Durham, the
Ministry of Energy, Ontario Power Generation, and Hydro One.
Resolution # 281/17
Moved by Councillor Pickles
Seconded by Councillor Brenner
That Report 2017-03 of the Planning & Development Committee meeting held on April 3,
2017, be adopted,
Carried
(VI) New and Unfinished Business
Director, Community Services, Report CS 05-17
Beach Volleyball Court Licence Agreement
-Solswtice Sport Inc.
Resolution # 282/17
Moved by Councillor Ashe
Seconded by Councillor Brenner
1. That the Mayor and City Clerk be authorized to execute the Licence Agreement
set out in attachment 1 of this Report to which Solstice Sport Inc. will be
permitted to operate beach volleyball programs in Diana, Princess of Wales Park
for a 5 year term beginning May 1, 2017 and ending September 30, 2021,
subject to minor revisions acceptable to the Director, Commu nity. Services and
the Director, Corporate Services & City Solicitor; and
2. That the appropriate City officials be authorized to take the necessary actions as
indicated in this report.
Carried
2 Director, City Development & CBO, Report PLN 07-17
Zoning By-law Amendment Application A 06/16.
City Initiated Zoning By-law and Urban Design Guidelines
City Centre
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Resolution # 283/17
Moved by Councillor Brenner
Seconded by Councillor Cumming
Council Meeting Minutes
April 11, 2017
7:00 pm - Council Chambers
1. That the City initiated City Centre Zoning By-law 7553/17, dated April 3, 2017, as
set out in Appendix I to report PLN 07-17, and previously endorsed in draft by
Council on January 16, 2017, be enacted; and
2. That the City Centre Urban Design Guidelines, dated April 3, 2017, as set out in
Appendix II to report PLN 07-17, and previously endorsed in draft by Council on
January 16, 2017, be approved.
Carried
(VII) Notice of Motion
a) Please Slow Down Campaign
A question and answer period ensued regarding concerns with implementing the campaign
without more detail on how it will work, regulations that residents will be required to follow, sign
pollution and financial impacts as well as time restraints.
Resolution # 284/17
Moved by Councillor Brenner
Seconded by Councillor Butt
Whereas safe roads is a priority for the City of Pickering and its residents;
Whereas the need to address speeding on City roads is a growing concern to residents;
Whereas the City of Pickering is committed to addressing these concerns by working with
Durham Regional Police, City and Regional staff, and residents through enforcement,
education, awareness and traffic calming options;
Whereas several communities across Ontario, including the City of Toronto has adopted the
"Please Slow Down" campaign in partnership with its residents;
Whereas documented evidence from the City of Toronto has confirmed 96% satisfaction rate
with the campaign, including 26% noting strong improvement, and 24% moderate impact;
Whereas residents from Wards 1, 2 and 3 desire to have the City implement measures to
address the problem of speeding;
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7:00 pm - Council Chambers
Whereas several community groups would be interested in partnering on a "Please Slow
Down" campaign;
Now therefore be it resolved that the City of Pickering adopt the "Please Slow Down"
campaign on City roads, and that Staff report back to Council no later than the June 26th
meeting on its implementation.
Resolution # 285/17
Moved by Councillor Brenner
Seconded by Councillor Ashe
Refered back to Staff by the
Following Motion
That the "Please Slow Down" campaign be referred to staff for further investigation and that
Staff report back to Council no later than the September 11th meeting.
Carried .
b) Support for Building Canada's First Microgrid Community in Pickering
Resolution # 286/17
Moved by Councillor Brenner
Seconded by Councillor Pickles
Whereas Marshall Homes, in partnership with Veridian Connections and Opus One Solutions,
has brought forward a proposal to build Canada's first microgrid community in the City of
Pickering;
Whereas Marshall Homes will build a 28-unit townhouse complex at 1956 Altona Road, which
will be engineered to include community -scale solar power generation, including a 500 kWh
Tesla battery;
Whereas this state-of-the-art "Transactive Energy" control system will provide a customer
control, as well as power system flexibility for intelligent, automated two-way power flow to
benefit grid management imperatives; and an adaptive infrastructure to enable innovative
technology development to demonstrate integration among multiple energy generation and
demand resources;
Whereas the total investment for the project will be $3.142 million, arranged by the proponents
without any request for financial contribution from the City of Pickering;
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Whereas for this environmental and sustainable project to proceed, it requires support from the
TRCA to enable construction of the solar generated transformer station on abutting lands;
Now therefore be it resolved that the City of Pickering support this initiative by sending a letter
to the TRCA requesting that the TRCA provide the necessary approvals in a timely manner for
this project to proceed.
Carried
(Vill) By-laws
7551/17 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic
and parking, standing and stopping on highways or parts of highways under the
jurisdiction of the City of Pickering and on private and municipal property.
7552/17 Being a by-law to provide relief of financial hardship for low income seniors and
low income persons with disabilities.
7553/17 City Centre Zoning By-law.
7554/17 Being a by-law to amend Restricted Area (Zoning) By-law 2520, as amended, to
implement the Official Plan of the City of Pickering, Region of Durham being Part
of Lot 18, Concession 2, in the City of Pickering (A 03/17).
7555/17 Being a by-law to amend Schedule A of By-law 7362/14 appointing Inspectors.
Resolution # 287/17
Moved by Councillor Ashe
Seconded by Councillor Brenner
That By-law Nos. 7551/17 through 7555/17, be approved.
Carried
(IX) Confirmation By-law
By-law Number #7556/17
Councillor Pickles, seconded by Councillor Butt moved for leave to introduce a By-law
of the City of Pickering to confirm those proceedings of April 11, 2017.
Carried
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