HomeMy WebLinkAbout2016 Approved Current BudgetCity of Pickering
2016 Approved Current Budget
Table of Contents
Department
Executive Comm. Meeting Minutes
Report to Council
Budget Summaries
Chief Administrative Officer
Office of the CAO-Admin 2121
Customer Care Centre 2129
Human Resources 2139
Health & Safety 2141
City Development
City Development-Admin 2610
Planning & Design 2611
Building Services 2612
Sustainability 2620
Economic Development 2621
Committee of Adjustment 2630
Heritage Pickering 2743
Corporate Services
Finance 2127
Supply & Services 2133
Information Technology 2196
Legal Services 2125
Clerks Office 2122
Records Management & Elections 2191
Print Shop/ Mail Room 2199
By-Law 2220
Animal Services 2293
Culture & Recreation
Culture & Recreation Admin 2711
Civic Centre 2124
Senior Citizens Centre 2572
Programs 2712
Dunbarton Pool 2713
Don Beer Arena 2715
Community Centres 2719
Recreation Complex-Central Core 2731
Recreation Complex-Pool 2733
Recreation Complex-Arenas 2735
Museum 2744
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City of Pickering
2016 Approved Current Budget
Table of Contents
Engineering & Public Works
Engineering Services
Engineering Services-Admin 2290
Crossing Guards 2230
Water Resources & Development Services 2613
Public Works
Operations Admin 2500
Property Maintenance 2132
Fleet Services 2315
Roads 2320
Sidewalks 2323
Street Lights 2325
Parks 2718
Fire Services
Fire Protection 2240
Emergency Operations 2241
Library
Libraries 2745
General Government
Appendix A
239
244
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267
271
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365
Report Fl N 05-16
Subject: 2016 Current and Capital Budget
Transfer from Current Fund to Capital Fund
Transfers from Reserves:
-Rate Stabilization Reserve (7021)
-City Share Dev. Charges Projects (7022)
-Vehicle R'$placement Reserve (7040)
-Capital Replacement Reserve (7001)
-Don Beer Arena Surcharge (7033)
-Rec. Complex Core Surcharge (7034)
-Rec. Complex Arena Surcharge (7036)
-Self-l.nsurance Reserve (7020)
· Transfers from Reserve Funds:
-Operations Centre (7708)
·_Development Charges (7605 to 7621)
-Federal Gas Tax Funds (7505)
-Roads and Bridges (7709)
-Third Party Contribution (7501)
-Parkland Development .(7502)
Debt-5 yr
Debt-10 yr
Debt.: 15 yr
Debt-20 yr
Internal Loan-5 yr
Internal Loan - 1 0 yr
York Region Funding Agreement
Provincial Grant-Transportation Initiatives
Provincial Grant-Invest in Ontario
Provincial Grant -Ontario Communities
Infrastructure Fund
Sale of Land
Donations
Total
March 29, 2016
Page 2
$1,043,100
3,385,000
1,249,769
933,000
317,450
100,100
68,000
32,700
31,000
1,400,000
4,598,031
6,575,000
801,260
600,000
110,000
200,000
6,760,000
2,250,000
650,000
591,000
385,000
490,000
250,000 .
159,000.
198,740
75,000
20,000
$33.273.150
b) That total external debt financed by property taxes of $9,860,000 for the
projects identified in the 2016 Capital Budget, and as indicated in this
report, in the amount of $200,000 for a period not to exceed 5 years,
$6,760,000 for a period not to exceed 10 years, $2,250,000 for a period not
to exceed 15 years and $650,000 for a period not to exceed 20 years be.
approved;
12
RepOrt FIN 05-16 March 29, 2016
Subject: 2016 Current and Capital Budget Page 3
c) That the internal loans in the amount of $976,000 be undertaken at the
discretion of the Division Head, Finance & Treasurer;
d) That projects identified in the 2016 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financing ~y Council;
e) That any debt repaym~nt, interest or financing provisions contained in the
annual Current Operating Budget not used in the current year's payments
requirements may, at the discretion of the Division Head, Finance &
Treasurer, be used to apply towards additiOnal principal repayment,
outstanding loan or debt charges or to reduce debt, internal loans or any
other amounts to be financed;
f) That all Capital expenditures or portions thereof approved in the 2016 .
Capital Budget to be financed through the issuance of debt may, at the
discretion of the Division Head, Finance & Treasurer, be financed through
internal loans, current or capital funds or a combination thereof;
g) That the Division Head, Finance & Treasurer, be authorized to make draws
from Reserve aDd Reserve Funds for projects included in the approved
capital budget up to the amount approved;
. h) That the Division Head, Finance & Treasurer be authorized at his discretion
to apply any excess funds obtained through the issuance of debentures as
provided for under Secti9n 413 of the Municipal Act, .2001 as amended;
i) That Council authorize the Division Head, Finance & Treasurer to change
the financing source from external debttc rnternal loans for the following ·
capital projects:
i) Fire Station# 5 -Renovations & Upgrades (Account
5340.1504.0000)
ii) Fire Station #6 -Renovations & Upgrades (Account
5340.1505.0000)
j) That Council authorize the consolidation of pr?viously approved prior years
capital projects into one project account (5321.1603) in the amount of
$979,500 (not included in Recommendation 2a) for the construction and
installation of streetlights and sidewalks on Kingston and Brock Road in
conjunction with Durham Region's Bus Rapid Transit Program based on the
following financing sources:
i) . Thaf$47 4,750 of the project's capital cost be ft,mded from the (761 0)
Reserve Fund DC-Roads
13
Report FIN 05-16 March 29, 2016
Subject: 2016 Current and Capital Budget Page 4
ii) That $354,750 of the project's capital cost be funded from the (7022)
Reserve-DC's City's Share
iii), That $150,000 of the project's capital cost be funded from ( 1623)
Provincial Grant
k) That Council approve the cancellation of the following approved prior years'
streetlights and sidewalks capital projects:
i) V-1 Kingston Road (South Side)-Brock Road to Hydro Corridor
(Account 5321.1306)
ii) V-2 Kingston Road (South Side)_-Brock Road to Southview Drive
(Account 5321 .1307
iii) V-4 Kingston Road (North Side).-Brock Road to Bainbridge D~ive
(Account 5321.1308)
iv} Kingston Road (North and South Side)-From Denmar Road to
Bainbridge Drive (Account 5325.1301)
. v) V-13 Brock Road (East Side)-Finch Avenue to Duffins Creek
(Account 5321.1309)
vi) V-15 Brock Road (East Side)-Finch Avenue to Kingston Road
(Account 5321.131 0)
, vii) Brock Road (West Side)-Kingston Road to Finch Avenue (Account
5323.1604)
I) That Council.approve the addition of the Conservation Barn Reconstruction
project in the amount of $900,000 (not included in Recommendation 2 a)
and that this project proceed only if the City is successful in obtaining grant
funding from the Canada Cultural Spaces Fund or other grants; and
m) That Council authorize City staff to enter into an agreement in connection
with plan subdivision 40M-2536 to reflect capital project account
(5321.1601 :0000);
3. That the Division Head, Finance & Treasurer be authorized to transfer:
a)· Any surplus current operating funds at year-end in excess of approximately
$125,000 be transferred to the Rate Stabilization Reserve (7021);
b) Any surplus funds fromthe Emergency Operational Capital Needs Account
(2901.0000.000) to the Facilities Reserve.
14
Report FIN 05-16 March 29, 2016
Subject: 2016 Current and Capital Budget Page 5
4. That the Division Head, Finance & Treasurer be authorized to make any changes
or undertake any actions necessary, to ensure that the budget plan·
accommodates any reallocation of 2016 current operating expenditures and
revenues resulting from any reorganization or to accommodate any labour
relations settlements;
5. That the Division Head, Finance & Treasurer be authorized at his discretion to
fund Property Tax Write-offs account (2134.0000.000) that exceed the budget
provision due to assessment appeals that translates into a deficit position for the
corporation and this shortfall be funded from a transfer from the Assessment·
Appeal Reserve (70 11) and if this reserve is depleted then the shortfall to be
funded from the Rate Stabilization Reserve (7021) and that any shortfall from
Payment-in-Lieu Education ·Share revenue estimates be funded from a transfer
from the Rate Stabilization Reserve (7021);
6. That the Division Head, Finance & Treasurer be authorized to use any under
expenditures from projects funded from ReseNes or Reserve Funds to fund over
expenditures for approved projects funded from the sanie source(s);
7. · That the Division Head, Finance & Treasurer be authorized at his discretion to
close any prior year's capital expenditure accounts and to first apply any excess
funding from property taxes to any over expenditure in other accounts and to
secondly transfer any remaining excess funding back to the original sources of
funds;
8. . That Council approve the cancellation of the following approved capital projects:
a)
b)
c)
d)
e)
f)
g)
h)
i)
Clements Road Operations Centre (Account 5315.1401)
Clements Road Operations Centre -Additional Funds (Account 5315.1501)
Clements Road Operations Centre (Account 5315.1502)
Dunbarton Pool Deck Repairs (Account 5713.1502)
Park Crescent Road Construction (Account 5321.1504)
Diesel Generat.or (Account 5340.1401)
Bl-15 Squires Breach Road at Clements Road Traffic Signals-Design
Only (Account 5321.0607)
Bl-15 Squires Beach Road at Clements Road Traffic Signals (Account
. 5321. 0832)
Squires Beach Road at Clements Road -Land Acquisition for Intersection
Improvements (Account 5320.0912) · ·
15
Report FIN 05-16 March 29, 2016
Subject: 2016 Current and Capital Budget Page 6
9. That the Division Head, Finance & Treasurer be authorized at his discretion to
close any consulting account expenditure and corresponding revenue source that
is over three years from the original purchase order date of issuance;
10. That the Division Head, Finance & Treasurer be authorized at his discretion tore-
finance any capital expenditures that failed to meet the Federal Gas Tax reporting
criteria from other sources including transfers of funds from reserves and reserve
funds; ·
11. That the Division Head, Finance & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less) currenGy
markets in order to effect United States dollar denominated expenditures~in
the Current or Capital Budgets; ·
b) Sign leases or rental agreements on the City's behalf for the provision of
vehicles or equipment required for temporary use during periods of
equipment breakdown or repair or during periods of increased need (e.g.
inclement weather); and
c) Restate the 2016 Current Operat\ng, User Fees and Capital Budgets to
reflect: (i) any Council changes made at the March 29 Council meeting; {ii)
any reorganization or personnel account changes (salary, benefits &
overtime) that result from salary increases or negotiated labour settlements;
12. That Council approve to single source the following professional services as
requested by the client departments in accordance with the City's Purchasing
Policy Item 1 0:05:
a) The Engineering & Public Works Department request that Phase One of
the LED Street Light project for consulting services in the amount of
$120,000 be awarded to ReaiTerm Energy for the completion of an LED
Street light Retrofit Audit;
b) The Corporate Services Department requests that Public Sector Digest
Inc., be awarded the contract to complete the City'sAsset Management
Plan in the amount of $135,000;
13. That the Division Head, Finance &·Treasurer be authorized at his discretion to
draw from the Winter Control Reserve to fund any current budget deficit as a
result of higher than budget winter control costs;
14. That Council pass the attached General Municipal Fees and Charges By-law and
incorpo,rate the user fee schedule into-the 2016 Current budget;
15. That the Division Head, Finance & Treasurer be authorized to adjust, where
appropriate, the per kilometre travel expense reimbursement rate during the year
16
Report FIN 05-16 March 29, 2016
Subject: 2016 Current and Capital Budget Page 7
in order to maintain a reasonable level of reim~ursement with any increase in cost
being met from under expenditures in other accounts;
16. . That Council approve the continuing engagement of the firm of Watson &
Associates Economists Ltd. to be used for Development Charge issues and
financial studies related to the City, Seaton and/or Duffin Heights;
17. That the Division Head, Finance & Treasurer be authorized to transfer any funds
received from the sale of lands located at 2510 Brock Road to the Operations
Centre Reserve Fund;
18. That Council approve the continuing engagement of the following firms: Nixon
Fleet & Poole LLP, Municipal Tax Advisor Group and Municipal Tax Equity
Consultants to be used to protect the property tax base by defending assessment
appeals through proactive assessment base management;
1.9. That the Division Head, Finance & Treasurer be authorized at his discretion to
transfer any green energy rebates and revenue associated with the Claremont
solar roof rental project account (1530.2620.0000) to the Reserve for Sustainable
Initiatives;
20. That the 2017 budget be developed with the following budget guidelines:
a) .That an additional,up to 1% budget levy increase for a contribution to the
Roads and Bridges Reserve Fund be strongly considered in the 2017
Budget;
b) That a OA 1% budget levy increase for a one-time Fence Levy be included
in the 2017 Budget;
c) That the 2017 budget be developed with a priority given to maintaining
service levels and existing infrastructure; and
d) That the 2017 capital budget be presented in three sections: 2017
infrastructure renewal; Growth that includes expansion and enrichment and
2018 to 2021 capital forecast;
21. That Council amend the Community Grant policy to authorize the Division Head
Finance and Treasurer to conduct post-grant reviews of grant expenditures and if
any organization refuses to participate that they be deemed automatically
disqualified to receive any future grant funding until they provide the required
information;
a) That the recommended grants to Durham West Blues Festival ($1 ,000) and
Canadian Food Truck Festival ($3,000) be ,issued after the event;
b) That the grant application deadline date for 2017 Budget considerations be
September 30, 2016; and
17
Report FIN 05-16 March 29, 2016
Subject: 2016 Current and Capital Budget Page 8
c) That Council approve a grant in the amount of $500 for the Afghan Canadian
Cultural & Education International Organization and the additional cost be-
offset by a reduction of $500 from the grants contingency account;
22. · · That any unused funds in excess of $1,000 for accessibility capital projects (6183)
be transferred to the Reserve for Accessibility Initiatives; and
23. That the appropriate City of Pickering officials be authorized take the necessary
actions as indicated in this report.
Executive Summary: This report contains a summary of the 2016 Current and
Capital Budgets and a discussion of the Recommendations contained in this report. ·
Financial Implications: The 2016 Current and Capital Budgets, if adopted as
amended, will result in a property tax levy increase of 3.99% (City Share Only) over last
year which translates into a 1.16% increase in the City's share of the total property tax
bill.
This increase, when combined with the Region and the School Boards increase, results
in an average increase of 2.07% on the total property tax bill. The above excludes any
property tax shifts due to reassessment and potential Provincial tax policy changes. Any
changes as a result of Provincial tax policy changes will be adjusted in the calculation of
, the final tax rates. · ·
The changes below resulted ·from the March 10, 2016 Executive (Budget) Committee's
review of the draft Current and Capital, budgets on a "page-by-page" basis:
Current Budg'et Additions/(Reductions):
General Government Section Grants
Durham Youth Council
Pickering Rotary Music Festival -
Kinsmen Santa Claus Parade
Asian Women Skills and Community Development Association
Grants Contingency
Total Net Current Budget Changes
Proposed Special Levies Additions/(Reductions):
Roads and Bridges*
LED Street Lights (to be funded by 2015 Surplus)
Total Net Special Levies Changes
*The 2016 Roads and Bridges Levy is now $218,000
ltl
$500
500
3,000
3,000
(7,000)
0
(339,000)
(180,000)
(519.000)
Report FIN 05-16 March 29, 2016
Subject: 2016 Current and Capital Budget Page 10
This streetlights and sidewalks project consisted of six previously approved segments
(projects) that were approved in 2013. These projects are all related to the construction
of streetlights and sidewalks on Kingston and Br_ock Road ahd the work is to be done in
conjunction with the Durham Region's Bus Rapid Transit Program. For housekeeping
reasons, the prior year's funding for these projects is being consolidated into one capital
project for 2016. In addition, the City can use more DC funds rather than debt by
consolidating the funding into one project.
Addition of Conservation'Barn Reconstruction-Recommendation 2 I)
On Tuesday, March 22, Federal Finance Minister Bill Morneau presented his budget.
Included in the budget is funding for the Canada Cultural Spaces Fund in the amount of
$168.2 million over two years.
For 2016, $83.8 million is bein'g provided under this grant. It is staff's understanding that
this fund would support renovation and construction of arts and heritage facilities. Staff
are recommending that this project-be considered as a candidate for this grant. With
$83.3 million available {throughout Canada), staff believe it is important to select a
project that "fits" the funding envelope. If the City is not successful, the project will not
proceed.
Deletion of PrE7viously Approved Capital Projects -Recommendation 8
These recommendations are asking Council to delete previously approved capital projects
as a housekeeping/accounting item. An explanation of each account is presented below: .
Clements Road Operation's Centre-$30~604~500 (total approvals)
This project was originally approved in the 2014 capital budget, with additiona·l funding
approved in 2015 for a new "green" Operations Centre. The Green Operations Centre
project included geothermal, windmill and solar roof. In December 2014, City staff
submitted the new "green" Operations Centre project under the Small Communities
Fund. Unfortunately, the City was not successful and therefore, the prior years' budget
approvals have to be deleted. This project is being redesigned with a smaller footprint
and the design costs are included in the 2016 Capital Budget. The 2017 Capital Budget
will include the construction costs and related financing strategy for the new Clements
Road Operations Centre.
Dunbarton Pool Deck Repairs -$300~000
This project was originally approved in the 2015 capital budget. Staff tendered this
project last year and the tendenesults strongly indicated that the project was under
budget. This project is now included in the 2016 Capital Budget in the amount of
$900,000.
20
Report FIN 05-16 March 29, 2016
Subject: 2016 Current and Capital Budget Page 11
Park Crescent Road Construction -$725,000
This project was included in the approved 2015 capital budget and consisted of
reconstruction and urbanization of Park Crescent west of Cliffview Road in conjunction
with servicing for the Orchard Ridge (Pickering) subdivision, SP 2013-01. This project is
being .re-budgeted in 2016 to increase the project budget by $50,000 to account for
additional design and construction works required by the City and to reflect actual tender
costs. The project funding has also changed to reflect the City's share of development
charges. The 2016 capital budget now includes this project 'in the amount of $750,000.
Diesel Generator -$35,000
This purchase of a back-up diesel generator for Fire Station #2 was originally approved
in the 2014 capital budget. Staff solicited quotes but the p'urchase was not made as the
quotes received were higher than the budgeted amount. The 2016 capital budget now
includes the purchase and installation of an emergency generator at Fire Hall #2 in the
amount of $60,000.
Squires Beach Road Traffic Signals and Intersection Improvements -$310,000
(total approvals) ·
The 2004 DC Study included $300,000 for the full signalization and associated road
works of the intersection at Squires Beach Road and Clements Road. The detailed
des'ign for the traffic signals was included in the 2006 capital budget for $60,000. During
the design phase the Region determined that land acquisitions would be required to
complete the traffic signalization installation. The 2008 capital budget included $240,000
. for the installation and the land acquisition was included in the 2009 capital budget for .
$10,000. .
The project was tendered in 2015 and came in significantly over the budgeted funds
available due to the time lag between the original estimate contained in the 2004 DC
Study and the date of the tender. It was determined that rather than request additional
funds for the project at the time of the award, it would be better tore-budget the entire
project in. the 2016 capital Budget. This project is now included in the 2016 capital
budget in the amount of $685,000.
Single Source Consulting: Awarding of LED Street light Retrofit Audit to ReaiTerm
Energy -Recommendation 12 a)
. The first phase of the LED Street Light project is to conduct a street light retrofit audit that
will provide detailed GPS/GIS maps, and design specifications for LED replacements.
(The audit will include: size, location and type of the City's existing street lights). The City
does not have the internal resources (staffing or equipment) to conduct such an audit. LAS
acts as an agent between the City and Rea IT erm. AMO's Local Authority Services or LAS
is the City's current vendor for elyctricity .and natural gas and they have proven to be a
reliable vender for the last ten years. The LAS LED Street Light Retrofit Program has
signed over 120 Ontario municipalities for LED retrofits, working as a reliable, trusted
vendor on behalf of municipalities. (Rea1Te~1 Energy specializes in street light systems).
. . Report Fl N 05-16 March 29, 2016
Subject: 2016 Current and Capital Budget Page 12
Recommendation 12 a) is recommending that ReaiTerm Energy be awarded a $120,000
contract to conduct the audit. It is important that this project proceed as quickly as possible
due to the fact any time delays reduce possible LED street light energy and maintena,nce
savings.
Single Source Consulting: Awarding of Contract for the Development of an Asset
Management Plan (AMP) to Public Sector Digest-Recommendation 12 b)
The City has to complete an AMP by December 31, 2016 in order to meet Federal Gas
Tax (FGT) reporting requirements, If the City fails to meet this reporting requirement, the
City's 2017 FGT grant may be at risk. The AMP requirement is part of the FGT
agreement that the City signed in April, 2014. It is staff's understanding that the AMP
should be completed for all tangible capital assets of which the City is in receipt of FGT
funds. In addition, last year's Development Charges Act.changes now requires an AMP
to be part of the DC Background Study. The City is planning to start its next DC
background study in 2017. In the last few years, senior·government grant funding
programs have required AMP's.
'Recommendation 12 b) awards the AMP contract in the amount of $135,000 to Public
Sector Digest. Public Sector Digest specializes in providing infrastructure and asset
management information systems and consulting seNices. They have completed over
120 asset management plans in accordance with provincial standards. The City's AMP
will be written to meet the Province of Ontario's "Building Together: Guide for Asset'
. Management Plans" ..
2017 Budget Guidelines-Recommendation 20
Many municipalities develop budget guidelines for the following year's budget while
reviewing the current draft budget. The detailed review by Council of the current year's
budget usually helps frame the following year's budget development and preliminary
establishment of budget goals and objectives. Recommendations 20 a) and b) seek the
approval of Council to consider as the top budget prioritie·s an additional up to 1% levy for
roads and bridges, a 0.41% one-time fence levy and also that the budget be developed
in .the following expenditure priority sequence: maintain existing infrastructure and
service levels. ·
. .
If Council adopts these recommendations, the 2017 budget levy report would be
developed with these budget principles. Staff would incorporate these b·udget principles
in the development of the 2017 budget that usually starts around June of each year.
Theseprinciples would guide the development of the capital and current budget projects.
These recommendations will assist the City in meeting its overall objectives in a
financially sustainable manner.
Grant Policy Changes-Recommendation 21
· Staff are proposing a few minor changes to the City's grant policy. Staff are requesting
that the· poi icy be changed to permit staff to conduct grant expenditure reviews. These
reviews would be conducted on a random b~2is and it is staff's preliminary plari to conduct
Report FIN 05-16 March 29, 2016
Subject: 201_6 Current and Capital Budget Page 13
two to four reviews per year. The grant review component also includes the provision or
"carrot" that if the organization refuses to participate, they will be excluded from future grant
funding. It is staff's intent to communicate the results of the expenditure reviews through
the budget process.
The grant application deadline date for 2017 will be September 30, 2016. It is staffs intent
to bring a budget levy report in Novemberthat would capture known and anticipated budget .
pressures including grant requests. If the 2017 grantfunding requests greatly exceeds the
planned budget envelope, staff would include this information in the budget levy report.
The City received a late grant request from the Afghan Canadian Cultural & Educational
International Organization or ACCEIO. This late grant request was identified in the 2016
Grant book. Unfortunately, this grant request was missed at the Executive Budget meeting
of March 10th. Staff are recommending that this organization be provided $500 and these
.funds will be used for education and counselling for immigrants and refugees. The cost-of
the grant will be offset by a reduction to the grants contingency. ·
· 2016 Current Budget
During the budget discussions last spring, staff presented a proposed 2016 base
services budget levy increase in the range of 2.75% to 3.75%. This forecast was based
on information available at that time and to continue current City service levels.
At the March 10 Executive (Budget) Committee meeting, Council was presented with a .
proposed budget levy increase of 4.90%. As noted earlier, Council made a small number
' of changes to the General Government Grants Section of the Current Budget and
reduced the proposed special levy for Road and Bridges. Staff had also proposed a
special levy to fund the debt service costs of the debt financed portion of"the LED Street
Lights project, however, Council decided. to use the-estimated surplus from 2015 to
reduce the need for debt financing. As a result of these changes, the proposed 2016
budget levy increase was reduced from 4.90% to 3.99%.
Based on an average assessment of $376,900, the 3.99% increase (excluding the
impact of reassessment) will result in an average increase of approximately $56.62 per
year or $1.08 per week for the average residential dwelling in Pickering. Unlike goods
purchased by consumers where there is a tangible product that is received each time
there is a transaction, many City services provided to residents such as park or road .
maintenance are not paid for as the services are ·used or received. For this reason,
many residents, may not be aware of the costs associated with the vast array of services
offered by the City. The table below shows a breakdown of the cost of services.that
make up the average City share tax bill of $1,475 (based on an assessment of
$376,900).
23
Report FIN 05-16 March 29, 2016
Subject: 2016 Current and Capital Budget Page 16
The impact on the individual homeowner is based ori their specific reassessment
increase, relative to the City-wide average of 3.24%.
There are also assessment-related tax shifts for the Region and Education. These
impacts will be based on the average reassessment increases on a Region-wide basis
and for Education on a Province-wide basis.
Reassessment Assessment Related
Increase Impact on Taxes
Below 3.24% Decrease
Equals 3.24% No Impact
Above 3.24% ·Increase
Risk Analysis
At its core, the municipal budget is a projection of inflows and outflows for the coming
year. · Due to the timing of the budget preparation and approval, many of these
projections need to be made with less than perfect information. In addition, these
. projections need to consider future events and circumstances that are often beyond the
· City's control.· Therefore, as with any budget, there are risk factors associated with the ·
draft 2016 City of Pickering budget being presented to Council. The following is a list of
some of the most important risks and related mitigating measures.
A There is currently $3.4 billion in outstanding assessment appeals for the
commercial and industrial property tax class for the City. These are multi-year
appeals ranging from 2005 up to 2015. These appeals are complex and involve
commercial "chain stores" where the property owner has many locations throughout
Ontario. The chain store appeals include popu·lar commercial retailers such as
Lob laws, LCBO, Canadian Tire and Home Depot. Unfortunately, the majority of these
appeals were not resolved in 2015. Therefore, these appeals are automatically
deemed outstanding for the 2016 taxation year. Every year these appeals remain
. outstanding, the settlement cost increases, creating additional financial risk to the
Corporation. Assuming a 1 0% reduction in assessment value for each appeal, the
City share is roughly estimated to be as high as $1.30 milli6n for 2015 plus an
additional $700,000 for 2016. For 2015 appeal costs, the City set up a provision of
$775,000 and $525,000 for.2016. Recommendation five provides the treasurer the
authority to fund any budget shortfall from the assessment appeal reserve and if the
assessment appeal reserve is depleted, then from the rate stabilization reserve.
It is our understanding that the Assessment Review Board (ARB) has stated that its
goal this year is to clear up the large backlog of appeals in 2016. If the ARB is
successful in c-learing the backlog, there would be a corresponding decrease in the
assessment base that would directly impact the assessment growth for 2017. Based ·
on the Pickering's current low assessment growth phase in conjunction with the ARB
appeal clean up -there is a possibility that Pickering could have negative
assessment growth for the 2017 t~xation year.
26
Report FIN 05-16 March 29, 2016
Subject 2016 Current and Capital Budget Page 17
B Fuel costs have been volatile over the last few years. The 2016 fuel budget includes a
small decrease. While fuel prices have fallen from their all-time high, there remains a
risk that prices could increase in 2016 to their 2014 levels. Furthermore, there is
always a risk that a global crisis may increase fuel costs in the future. The possibility
of fuel prices being volatile during 2016 is high and the cost risk will be
accommodated through the General Government contingency account.
C During the last few years, there has been no predictable weather pattern for winter
control activity/costs. The 2014 and the first half of the 2015 winter season was one
of the worst on record. Based on the first two months of 2016 snow fall activity, there
have been a slight adjustment downward for the winter control budget. .If the current·
wintefweather pattern changes, any additional cost pressures would be absorbed
through the Winter Control Reserve ($700,000) orthrough the General Government
contingency account.
D Utility costs continue to increase for the City in excess of the inflation rate. The
overall budget increase for utility costs is 9.0%, with hydro having the largest
increase. Budgeting for utilities costs is -based on prior years' consumption and
known utility rate increases. The unknown factor is the actual use, as this component
varies each year. The 2016 capital budget (LED street lights) and 2017 to 2020
capital forecast include energy efficient projects that should result in lower hydro
consumption and a decrease in the rate of growth for hydro costs.
E The City is able to retain the education share of the Payment~in-Lieu (PIL) property
taxes for federal, provincial and regional properties located in the City. The largest ·
properties are the OPG nuclear plant, the Hydro One transformer station, the airport
and the water pollution control plant. The Province lias not yet released 2016 final
education rates and therefore, tHe budgeted PIL revenue is an estimate~
2016 User Fees & Charges Schedule
Every year, the City reviews its user fees, mainly for various recreational and cultural
programs, to partially reflect the cost of delivering these programs. CounciL passed
Resolution #149/03 confirming the City's existing user fees through a specific by-law.
This By-law has been updated as part of e·ach year's budget process. Other fees have
been introduced to address industry trends and their associated costs.
The basic theory of user fees.is to recover the cost of a service from an individual that is
directly benefitting from that service. User fees promote efficient allocation of municipal ·
resources because direct benefit recipients pay for the service they consume. The City of
Toronto has adopted the philosophy that "it should charge full cost, without subsidy, for ·
any service that delivers a direct benefit to individuals." If user fees don't recover the full
cost of providing the service, by default, the property tax payer indirectly subsidizes. the
user.
27
Report FIN 05-16 March 29, 2016
Subject: 2016 Current and Capital Budget Page 18
The Business Case for Infrastructure Investment & Special Levies
Municipal infrastructure is vital to the health and prosperity of our residents and
businesses as it supports our economy and quality of life. Public infrastructure defines
how we get from home to the workplace, options for participation in recreation, cultural
activities and the provision of fire services to residents and busines.ses throughout the
community. This infrastructure is expensive to build, renew or replace.
In the early 1970's, the Ontario Government introduced unconditional grants to assist
municipalities in the development of their infrastructure. Up to the mid 1990's, the City
was still receiving unconditional grant funding that was used for capital investments.
From the mid 90's to the present day, grant funding (excluding Federal Gas Tax) has
been provided on an ad hoc basis that does not allow municipalities to properly plan for
infrastructure expenditures. The most recent funding model is application based that
penalizes municipalities that have a strong balance sheet. In the last few years, the City
has put forth innovative and creative applications only to be denied due to the City's
strong financial position.
Table Three below provides a comparison of Durham Lakeshore municipalities from a
tangible capital asset perspective: gross book value, Net Book Value (NPV), NPV after
depreciation and on a per capita basis. The 2014 audited financial statements of each
respective muniCipality is the source of information.
Municipality
Pick~ring_
Ajax
. Whitby
Oshawa
Clarington
Table Three ·
Durham Lakeshore Comparison
Tangible Capital Assets (TCA)
(As of December 31, 2014)
TCA (Cost)
Tangible
Cap ita I Asset
$4~0-,168,970·
$704,245,339
~9~5,.9~1 ,604.
$922,425,313
. .. . .
$650,38.8,952-
TCA (NPV) Population
Net
Book Value
$214;410,8:33 ~"5;345
$517,753,596 120,540
$618,.22:1,623 , 1.3.2,345_
$574,878,247 160,000
$408,538;974-. 89,9.31
Assets
Per Capita
NBV
$2,249
$4,295
$4~67'1
$3,593
. -'·-
$4,543•
Assets
Per Capita
Cost
. $4,407
$5,842
$J,i23
.. $5,765
$7;232
. To partially reduce the impact of municipal size (population), the financial measures of
"Assets per Capita Cost" and "Assets Per Capita NBV" are used. As the above table
indicates, Pickering's assets per capital on a net book value basis is substantially lower
than its lakeshore neighbours. With Pickering being in a slow growth phase during the
last few years, it was expected that the City would be somewhat below its neighbours. In
addition, in the 1980's, the City experienced a residential building boom. The
correspondir:g municipal assets, roads, bridges and sidewalks are now thirty years old.
28
Report FIN 05-16 March 29, 2016
· Subject: 2016 Current and Capital Budget
on staffs review of the Federal budget, the following preliminary grant funding
opportunities have been identified with a corresponding project.
City Project
Page 20
Grant Opportunity
Enabling Accessibility Fund
Canada Culture Spaces Fund
Public Transit Infrastructure Fund
City Hall Accessibility Upgrades -Washrooms
Conservation Barn Reconstruction
BRT Kingston Road Streetlights and Sidewalks
Members of Council should note that the above list will probably change during the year
as additional projects may be eligible for grant funding once the detailed application
information becomes available. Hopefully, there will be more opportunities for the City as
the detailed information becomes available.
Debt Financing of Capital Projects
The 2016 Capital Budget uses $10.8 million of internal and external debt to finance ·
various projects. (Included in this figure is the $4.3 million of AlP debt financed projects).
However, only $4.5 in debt charges is funded through the property tax base. Chart three
below, provides the debt payment (prinCipal & interest) forecast for the next four years
and excludes the corresponding debt charges associated with any major capital projects.
Chart Three
Actual Debt Charges & Forecast
$10.0
$9.0 • / $8.0 / $7.0
$6.0 /
/ $5.0 __...,_-...... -:""' ~ $4.0
$3.0
$2.0
$1.0
$0.0 I
2012 2013 2014 2015 2016·2017 2018 2019 2020
Council has the ability to control the increase of future debt charges by either deferring
debt financed projects or tryihg to reduce a project's size. In addition, senior level
government grant announcements may also have an impact on the rise and slope of the
debt forecast line. ·
The City's maximum borrowing capacity is measured by the Annual Repayment Limit or
ARL which is a tool to calculate the municipality's ability to pay back its debt. The
maximum ratio of "annual payment" to "own source revenue" is set at 25%. The City's
repayment limit maximum as calculated by3~ Province is $15,644,950 and the 2016
Report FIN 05-16 March 29, 2016
Subject: 2016 Current and Capital Budget Page 21
budget for debt charges is $5.0 million. Staff are not recommending that the City reach
this ceiling.
In 2013, Council adopted a higher standard where the City cap is set at 15% of the total
taxation revenue. The debt capacity used for 2016 is estimated to be around 8.6% which
is below the 15% cap and well below the 25% Provincial limit. (Attachment One provides
the 2016 Provincial ARL for Pickering). Chart four provides a summary of the City's
projected debt charges in relation to the City's 15% cap rule. ·
Chart Four
Debt Charges as a % of Taxation Revenues
16%
14%
12% .s . . . lit 10%. Ja• ••
8% -""-. ..
~ ...... ·.m-
6%
4%
2%
0% I
2012 2013 2014 2015 2016 2017 2018 20·19 2020
-+-Council Target
As the above chart indicates, for 2016, the City is well below the ·15% debt target limit.
However, future debt projections based on the multi year capital forecast indicate that the
City will have some fiscal challenges in the next few years. Council can control the slope
of the line by deferring projects and or increase funding through special levies. In addition,
senior government grant funding can also have a major impact on the amount of debt
financing_ in the future. As shown above, the City is· well below its 15% cap guideline. ·
Borrowing or debt financing should not ,be viewed as a negative. The proper use .of debt
is an essential component of prudent' fiscal strategy. The use of debt promotes
intergeilerational equity. By borrowing, Pickering can distribute the cost of the asset over
the lifetime of the asset. Pickering should take advantage of current low interest rates but
balance its use so that the City does not overextend itself beyond the 15% cap.
2016 Tax Rates
As has been the case for the last few years, the 2016 Property Tax rates and
corresponding levy By-law will be presented to Council after the City has received the
education tax rates from the Province.
31
Report FIN 05-16 March 29, 2016
Subject: . ·2016 Current and Capital Budget Page 22
2016 Capital Budget
This year, the draft Capital Budget totals, $33.3 million, which includes $5.5 million fo~
the LED Street Lights and $4.5 million for the .Accelerated Infrastructure Program. The
debt financed capital projects are listed below. ·
Table Four
External Debt and Internal Financing of Capital Projects
City of Pickering
5, 10, 15 and 20 Year Debt Financing
2016 Capital Budget
Capital Project Code Debt -5 Years ($) Description
5320.1603 $200,'000 Loader Replacement
5323.1605 150,000 Reconstruction of Waterfront Trail
5780.1616 130,000 Greenwood Baseball Fencing
Replacement
5800.1603 125,000 Petticoat Creek Library Reading
Garden Enclosure
5780.1614 100,000 Kinsmen Park Maintenance Road
5744.1601 86,000 Conservation Barn · Health & Safety
Upgrades
Total Five Year Debt $791,000
· Capital Project Code Debt-10 Years($) Description
5320.1632 $1,550,000 Westney Road Reconstruction
5320.1631 1,550,000 Sixth Concession Road
Reconstruction and Storm Sewer
Replacement .
5320.1630 1 '1 00,000 RU-13 Salem Road Reconstruction
5321.1605 980,000 B:-32 a,b,c Krosno Creek Culvert
Replacements Construction
5713.1601 900,000 Dunbarton Pool Deck
Repairs/Reconstruction
5715.1606 480,000 Don Beer Arena West Roof
Replacement
5320.1633 300,000 B-29 Sandy Beach ~oad -EA,
Design & Approvals
5325.1601 200,000 Kingston Rd.-Whites Rd. Section
New Streetlights & Poles
'5320.1617 85,000 Westshore Neighbourhood -Breezy
Drive Road Reconstruction
Total Ten Year Debt , $7,145,000
Capital Project Code Debt -15 Years ($) Description
5735.1604 $2,250,000 Delaney Arena Improvements
· Total Fifteen Year Debt ~~250,000
.:JL
Report FIN 05-16
Subject: 2016 Current and Capital Budget
Capital Project Code Debt -20 Years ($)
5320.1604 $650,000
T. otal Twenty Year Debt $650,000
Total Debt Financed $10,836.,000
Projects
The major capital projects are listed below:
LED Street Lights
·Accelerated Infrastructure Program
Delaney Arena Improvements
Civic Complex Accessibility
LED Street Lights Project ($5.5 milliqn)
March 29, 2016
Page 23
Description
Michell Bridge Rehabilitation
5,500,000
5,900,000
2,250,000
1,300,000 ..
The LED street lights project consists of two phases: Street light audit and implementation.
It is anticipated that the first phase will be completed by mid-August. The data and
information from phase one will be usee:! to prepare a report to Council for September's
meeting. This report will include a refinement to the project's construction cost and
recommend a strategy regarding the selection of the vender. Council will have to decide
as to whether to single source the implementation phase to ReaiTerm Energy or to proceed
with a ''RFP" selection process. If Council selects ReaiTerm Energy, the $120,000 audit
cost would be deducted from the implementation cost.
2017-2020 Capital Forecast
Included in the capital budget book is the City's 2017-2020 Capital Forecast. This
document outlines the City's current financial plan inch.,Jding a listing of major capital
projects. ·On page 132 of the Capital Budget,. you will notice that the total capital forecast
(excluding major capital projE:)cts) is for $110.9 million of which $43.7 million will be
funded from debt and internal loans. This means that for every dollar spent, $0.394 is
projected to come from debt financing sources. On page 134 of this document, you
will notice a major capital project listing with an estimated gross cost of $67.5 million and
these projects are currently not.included in the multi-year forecast figure due to their high
cost. Last year, this list included the Seaton Fire Hall and this project is now being
accommodated in the City's multi-year financial plan. Phase one and two of the Seaton
·Fire Hall are included and funded in the 2016 budget.
Multi-Year Financial Plan
Last year, staff presented to Council a multi-year high level financial plan for the years
2015 to 2019. · At the Executive Budget Committee meeting of March 1 0, 2016, staff
presented a financial projection for the years 2017 to 2020 based on a "status quo"
scenario.
33
ATTACHMENT# _2_ TO REPORT# fi tJoc;:: 1{,
. The Corporation of the City of Pic~ering
. By-law No. XXXX/16
Being a by:.law to amend By-law No. 6191/03
to confirm General Municipal Fees ·
Whereas the Council of the Corporation of the City of Pickering enacted By-law
6191/03, as amended; on October 14, 2003 to confirm general municipal fees.
Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By..:law,
6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law
6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law
7268/13,By-law 7339/14 and By-law 7411/15;
Now therefore the Council of the Corporation of the City of Pickering hereby enacts as
follows:
1. Schedule "I" to By-law Number 6191/03, as amended, is hereby deleted and
Schedule "I" attached hereto is substituted therefore.
By-law passed this 29th day of March, 2016.
David Ryan, Mayor
Debbie Shields, City Clerk
36
Durham Lakeshore Levy Increases
Ajax
Oshawa
Whitby
2.75%
2.52%
4.59%
The was no information available on the Cl13rington website regarding their
proposed 2016 levy increase.
13
2016 Budget Property Tax Impact
; .... F:ina_nci~t~mpact:~~~;;~~~~;==~;::~~~L~rope_rty_}axes ... ;
t: 1 H School I; :
HAssessment' City ' Reoion l I B~~ ~:
I ' I'
2015 L 376,900 :S1,<~19.{).ol IS2.,67D.B7 i. S734.96]!S4.824.B7
2016 -! ~
Ba~eLevylnc:reasesi 2.60% 1.65°.{. l: ...... l ........ ._ ' :Dollar tn-crease · : ·s;_31?:~p .:S44.07 · _._ __ . . ·. -~~ ~-~L~vy_i~~~,~~_._ __ , ___ _._ ___ ·1r,~-----~~~o_q_.~-:-
2016 Spe[:ial Levies I.~C?<!..E.s & e~o~~ ~qr~_-_· --~-;~~1~-:~R~ __ _i_ ___ I·~~L
~~~~o~h------1:'_~:~-~:~;~ :-: .: 1~:i~-
~~§~~l:~e:;;-'--.--~~~::, __ --+--~:JS4 93848~
;
Theabow.c:al=ulatlonianores prop~rrvtaxshitlsllndassessrnenlralau•d ~nqeasesabov .. 3.2<1%. 1-4
Durham Lakeshore Comparison
Infrastructure Assets
Municipality TCA (Cost) TCA (NPV) Population Asse~ Assets
TanQible N~t Per Capita Per Capita
Capital Asset Book Value_ NBV Cost
h--ieilr~e_nrrQ.:i·_\·_~2;Q.~P~WP-~'$?J"l~1Q.l!®_ft.:.~9..~_s...:._t.~4-~~-\0.."'$!1.~~ , . A!ax .. r S704~245,339-. 5517)53,596ii 120,540 ., $.4,295 li. S5 .. 842 ..
f5W"I!~~::::.-·r~~~:·~9 ... "l.6oi ;.$§1~~.~ L1~~ --~~;67'3§~ tl:s.m~ -.:,
Dshawa I S922.,425,313 : SS74,B7B,2471' 160,000 · S3,593 [. s:5.765
~i~ri~Q1Dii :,_ ff:S550."3B8-jfii .-:'$40Ei\53e:Qi~ ~:93f &s~S7.23z:f
The above information is based on the 2014 Audited Financial Statements.. .
15
09/03/2016
41
Service
Fire Services
Roadways -Paved
Roadways -Unpaved
Roadways-Traffic
Operations
Winter Control*
Street lighting
Storm Sewer -Urban
Parks
Recreational
Programming
Comparative Expenditure Analysis By Municipalit y
(Source BMA 2015 Municipal Study)
Net Costs per Capita Excluding Amortization
Pickering Whitby Oshawa Clarington Brode
$184 $135 $170 $131 $88
$16 . $35 $21 $2 -$8
$12 $1 $0 $8 $59
$28 $72 $33 $92 $104
$20 $25 $33 $41 $51
$10 $13 $14 $13 $17
$8 $6 $4 $8 N/A
$52 $33 $60 $29 $20
$31 $10 $31 $28 $4
Recreation Facilities-
Other $52 $35 $152 $106 . $60
Library $62 $36 $53 $35 $49
Museums $8 --$5 -
Planning $17 $22 $13 $28 $2
Building Permit and
Inspection Services* $17 -$1 $15 . $15 $11
* Net costs per Capita InCluding Amortization
57
\
Scugog
$80
$123
$43
$33
$43
$11
$3
$27
$4
$51
$30
$8
$10
-
. . . . ::>.:>oitf<>rP:i~~~rio9>:::,: ... ·:: .·:·.·>> : :-:· -:-::: ...... .
. . . ...... ·.· ......... ·.· ..... ·.·.·· . . . .. . . ·. :' ',',' · .. · .·. >-:>:<:::::>::::::::::-2Q1$::> :· ... ·.. . . . . . . . . . . . . . ....
.. .·.·.·.·.·.·.·.·.·... .. . . . . .. .. . . . . . .. .. . . .. '... . .
. . . · · ::::::::):>:Pffic~:{)f)il:~:¢li:iE!f.:.;~~i:~i~tf~thiE!::O.tti~~:i<::<<.:: ·::. · · · .. . <>> ·:>$uiBrt1~)-¥::ot·N~t~w~rtiiy:c·ur:~~:i)t'~o:t~9~fcii~:n9~{ .. ::::: ·.· •· ... · · .·
Expenditures -lncreases/(Decreases)
Budget Item
11 00 Salaries & Wages
1400 Employer
Contributions
2392 Consulting &
Professional Fees
597 4 System & Software
Upgrades
6100 Website Support
Amount Explanation
$23,842 Increase due to projected non-union salary increase.
13,864 Benefits have increased due to higher long-term disability and
life ins.urance premium costs and an increase in the maximum
employer contribution amount for CPP and El .
5,000 Increase due to development of Brand Guidelines (Phase 2) as
part of Corporate Communications Plan and related training.
(12,500) Decrease due to no new requirements in 2016. The
expenditure in 2015 was a one time purchase for the mobile app
-Pingstreet.
5,635 Increase includes provision for responsive web redesign, for
mobile friendly and greater accessibility, offset by a decrease in
System Software Upgrades expenditures.
Total Expenditure Changes $ 37,123
70
Office of the CAO -Admin
2014
Actuals
Expenditures
Salaries & Wages 543,263
Overtime 0
Employer Contributions 129,786
Conferences 0
Travel 10,818
Cellular Phones 2,965
Telephones 3,240
Advertising 5,818
Subscription & Publications 492
Seminars & Education 702
Purch Prnting/Broch/News Ltr 2,722
Insurance Premium 4,215
Consulting & Professional 0
Recpt, Prom & Sp Events 4,154
Memberships 842
Photo, Mapping, Printing 1,433
Outside Agency Serv 2,140
Software/Hardware Maintenance Cor 0
Stationery & Office Supplies 1,695
System & Software Upgrades 0
Website Support Intranet 29,280
Total Expenditures 743,565
Revenues
Total Revenues 0
Transfers from Reserves & R.F.
Total Transfers 0
Net 743,565
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
561,802 554,581
0 750
136,671 128,538
886 2,200
11,091 11,300
3,788 3,450
2,722 3,733
2,945 5,000
535 400
0 1,000
2,274 3,000
4,433 4,466
1,018 2,500
6,457 6,500
877 925
1,099 1,850
2,595 5,000
2,035 3,000
1,792 1,550
12,924 12,500
25,984 35,675
781,928 787,918
0 0
0 0
781,928 787,918
71
Run Date: 4/14/16 2:14PM
I'~-~~ \o0lli~'i;:~l_r;}i;,,.
INC./DEC. ·~C;;c.o/c( CblGE':t •
' 'fib.~!J~)ldg~!/f~ :~Jm~~1~~~~,; ...
8,315 562,896 1.50%
0 750 0.00%
5,356 133,894 4.17%
500 2,700 22.73%
0 11,300 0.00%
450 3,900 13.04%
(573) 3,160 (15.35%)
(1 ,500) 3,500 (30.00%)
0 400 0.00%
500 1,500 50.00%
0 3,000 0.00%
0 4,466 0.00%
5,000 7,500 200.00%
0 6,500 0.00%
10 935 1.08%
0 1,850 0.00%
0 ' 5,000 0.00%
3,000 6,000 100.00%
0 1,_550 0.00%
(12,500) 0 (100.00%)
5,635 41,310 15.80%
14,193 802,111 1.80%
0 0 0.00%,
0 0 0.00%
14,193 ·F; :, ~a02~'H+'~ ~.:.:::(· <i;aoll;~ ·
City of Pickering
2016
Approved Final Background Information
2121 Office of the CAO -Admin
Expenditures
2121.11 00.0000 Salaries & Wages
Base Salaries and Wages
Total 2121.1100.0000 Salaries & Wages
2121.1200.0000 Overtime
To meet service level/workload commitments
Total2121.1200.0000 Overtime
2121.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Total 2121.1400.0000 Employer Contributions
2121.1800.0000 Conferences
Topical Conference-CAO
Topical Conference -Div. Head, City Admin. & Coord. Communications
Total 2121.1800.0000 Conferences
2121.2110.0000 Travel
Car allowance -$900 per month -CAO
Mileage for staff associated with CAO Office
Total 2121.2110.0000 Travel
2121.2131.0000 Cellular Phones
Annual Smartphone Charges -CAO
Annual Smartphone Charges -Div. Head, City Admin.
Annual Tablet charges -CAO, Div. Head, City Admin. & Coord. Communications
Annual Smartphone Charges -Coord. Communications
Total 2121.2131.0000 Cellular Phones
2121.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total2121.2140.0000 Telephones
2121.2210.0000 Advertising
Special Advertising Needs
Total 2121.221 0.0000 Advertising
2121.2220.0000 Subscriptions & Publicati
Reference materials, journals and reports
Total 2121.2220.0000 Subscriptions & Publicati
2121.2340.0000 Seminars & Education
Topical Seminars -Div. Head, City Administration and Educational Assistance for Coord.
Communications
Total2121.2340.0000 Seminars & Education
2121.2365.0000 Purch Pr./Broch./Newsltr
Purch. Pr/Broch./Newsltr
72
Run Date: 4/13/16 3:04PM
2016
Budget
562,896
562,896
750
750
133,894
133,894
1,500
1,200
2,700
10,800
500
11,300
800
800
1,500
800
3,900
3,160
3,160
3,500
3,500
400
400
1,500
1,500
3,000
City of Pickering
2016
Approved Final Background Information
2121 Office of the CAO -Admin
Total 2121.2365.0000 Purch Pr./Broch./Newsltr
2121.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2121.2370.0000 Insurance Premium
2121.2392.0000 Consulting & Professional
Consulting for various projects
Consulting and development of brand guidelines & training -Phase 2
Total 2121.2392.0000 Consulting,& Professional
2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
General Public Relations
Your City Event! Community Engagement Promotion
Total2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2121.2395.0000 Memberships
Professional Engineers (PEO) -CAO
Municipal Engineers Association (MEA) -CAO
OMMI -Div. Head, City Admin.
Association of Municipal Clerks & Treasurers (AMCTO) -Div. Head, City Admin.
Total 2121.2395.0000 Memberships
2121.2396.0000 Photo, Mapping,Printing
To cover various printing/framing requests
Various outreach/promotional pieces
Total 2121.2396.0000 Photo,Mapping,Printing
2121.2399.0000 Outside Agency Services
Graphics Support
Total2121.2399.0000 Outside Agency Services
2121.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Pingstreet City Mobile Application
Enhancement
Total 2121.2479.0000 Sfwr/Hdwr Maint Contracts
2121.5300.0000 Stationery & Office Suppl
General office supplies
Total 2121.5300.0000 Stationery & Office Suppl
2121.6100.0000 Website Support
Security Certificate
Annual Hosting
Technical Support
eNewsletter Module (annual)
eCommerce Application Suite (annual licensing fee)
iCreate License Fee
Chat (5 licences for Customer Care)
73
Run Date: 4/13/16 3:04PM
2016
Budget
3,000
4,466
4,466
2,500
5,000
7,500
4,000
2,500
6,500
250
100
135
450
935
350
1,500
1,850
5,000
5,000
3,500
2,500
6,000
1,550
1,550
925
3,100
2,500
1,850
3,050
2,500
250
2121 Office ofthe CAO-Admin
Domain Names Registration
City of Pickering
2016
Approved Final Background Information
I.----
Website enhancements -includes mobile friendly responsive website re-design
Payment Gateway Licence (eStore)
~osting fee for Measuring Sustainability Report
eSpace ~isting (property management web tool)
Demographic Data Set (annual fee)
Customized Economic Development Report Tool (annual fee)
Total 2121.6100.0000 Website Support
Total Expenses
Total Revenues
Net Expenses
74
Run Date: 4/13/16 3:04PM
2016
Budget
600
20,000
850
500
1,545
1,800
1,840.
41,310
802,111
0
802,111
Customer Care Centre
2014
Actuals
Expenditures
Salaries & Wages 321,217
Overtime 828
Employer Contributions 90,666
Conferences 754
Travel 172
Cellular Phones 0
Telephones 14,081
Subscription & Publications 0
Seminars & Education 0
Insurance Premium 2,463
Recpt, Prom & Sp Events 545
Memberships 379
Stationery & Office Supplies 447
Program Supplies 0
Total Expenditures 431,552
Revenues
Total Revenues 0
Transfers from Reserves & R.F.
Total Transfers 0
Net 431,552
City of Pickering
2016
Current Budg~t
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
326,966 328,846
988 1,000
91,964 101,930
776 1,200
20 100
336 350
12,592 16,302
0 100
0 500
2,613 2,633
455 750
475 425
325 750
42 500
437,552 455,386
0 0
0 0
437,552 455,386
75
Run Date: 4/14/16 2:15PM
INC./DEC. :~~tJitif~~ 11~~~~~}
4,943 333,789 1.50%
0 1,000 0.00%
2,586 104,516 2.54%
300 1,500 25.00%
0 100 0.00%
450 800 128.57%
(1,052) 15,250 (6.45%)
0 100 0.00%
0 500 0.00%
0 2,633 0.00%
0 750 0.00%
60 485 14.12%
0 750 0.00%
0 500 0.00%
7,287 462,673 1.60%
0 0 0.00%
0 0 0.00%
7,287 ;;:~~;~<~t~::~s·2,s7V ~.':~_~/:~;:.-.~i;H~:~~6%.-
City of Pickering
2016
Approved Final Background Information
2129 Customer Care Centre
Expenditures
2129.1100.0000 . Salaries & Wages
Base Salaries and Wages
Total2129.1100.0000 Salaries & Wages
2129.1200.0000 Overtime
To meet service level/workload commitments
Total 2129.1200.0000 Overtime
2129.1400.0000 Employer C?ntributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental ·
Total 2129.1400.0000 Employer Contributions
2129.1800.0000 Conferences
Service Delivery Officials Conference -Supervisor, Customer Care
Total 2129.1800.0000 Conferences
2129.2110.0000 Travel
Parking & mileage
Total 2129.2110.0000 Travel
2129.2131.0000 Cellular Phones
Smartphone -Supervisor, Customer Care
Total 2129.2131.0000 Cellular Phones
2129.2140.0000 Telephones
Includes monthly, long distance and language line services
Accu-Tell after hours answering service (Operations, Animal Services, By-law & Customer Care)
Total 2129.2140.0000 Telephones
2129.2220.0000 Subscriptions & Publicati
Reference material -training, publications
Total 2129.2220.0000 Subscriptions & Publicati
2129.2340.0000 Seminars & Education
Management Course -Supervisor
Total 2129~2340.0000 Seminars & Education
2129.2370.0000 Insurance Premium
Annual cost of insurance pplicy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2129.2370.0000 Insurance Premium
2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
To cover various promotional items
Total 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2129.2395.0000 Memberships
Ontario Municipal Management Institution (OMMI)-Supervisor, Customer Care
Municipal Service Delivery Officials (MSDO)
Total 2129.2395.0000 Memberships
76
Run Date: 4/13/16 3:05 PM
2016
Budget
333,789
333,789
1,000
1,000
104,516
104,516
1,500
1,500
100
100
800
800
2,850
12,400
15,250
100
100
500
500
2,633
2,633
750
750
135
350
485
2129 Customer Care Centre
City of Pickering
2016
Approved Final Background Information
2129.5300.0000 Stationery & Office Suppl
General office supplies.
Total 2129.5300.0000 Stationery & Office Suppl
2129.5320.0000 Program Supplies
To cover training supplies
T<?tal 2129.5320.0000 Program Supplies
Total Expenses
Total Revenues
Net Expenses
77
Run Date: 4/13/16 3:05PM
2016
Budget
750
750
500
500
462,673
0
462,673
Human Resources
2014
Actuals
Expenditures
Salaries & Wages 429,057
Overtime 248
Employer Contributions 114,813
Employee Recognition & Appreciatio1 29,047
Conferences 0
Travel 84
Cellular Phones 301
Telephones 3,222
Advertising 3,808
Seminars & Education 13,674
Corporate Training 0
Insurance Premium ' 4,056
Consulting & Professional 135,441
Recpt, Prom & Sp Events 2,274
Memberships 1,692
Photo, Mapping, Printing 0
Software/Hardware Maintenance Cor 10,711
Stationery & Office Supplies 560
Total Expenditures 748,988
Revenues
Total Revenues 0
Transfers from Reserves & R.F.
Total Transfers 0
Net 748,988
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
416,047 445,880
0 2,000
115,076 119,687
21,014 34,150
605 1,800
0 300
1,204 800
2,335 3,200
6,586 7,000
76 3,500
5,168 5,000
4,317 4,350
98,671 111,500
1,547 1,500
1,781 1,040
0 300
11,094 10,862
928 1,200
686,449 754,069
0 0
0 0
686,449 754,069
78
Run Date: 4/14/16 2:15PM
:.··~l;~~~)gL~:::. ,_ .. ··-"' ;~;~ :.~:~~-~:_: .·. '--~ j~L<l.:·~ .
INC./DEC. ·· · pprove .···:<'· :'. ';·% CHGE: •. -:,. ,:,~ ..... •:";j."i~~r-~·~·.-.:~~~· ·~~.\·j~i;ltp:: · .. i=in~faifci~;~r::> ,;, . '·'!'.·-~-· .... 9,_ .... :;.~· \
12,581 458,461 2.82%
0 2,000 0.00%
5,825 125,512 4.87%
0 34,150 0.00%
0 1,800 0.00%
0 300 0.00%
0 800 0.00%
(563) 2,637 (17.59%)
0 7,000 0.00%
0 3,500 0.00%
0 5,000 0.00%
0 4,350 0.00%
0 111,500 0.00%
0 1,500 0.00%
(300) 740 (28.85%)
0 300 0.00%
0 10,862 0.00%
0 1,200 0.00%
17,543 771,612 2.33%
0 0 0.00%
0 0 0.00%
17,543 .;:'t';/'~7i17s{~~ ;!~~'~:' i\.'2';~3%~
City of Pickering
2016
Approved Final Background Information
2139 Human Resources
Expenditures
2139.1100.0000 Salaries & Wages
Base Salaries and Wages
Total2139.1100.0000 Salaries & Wages
2139.1200.0000 Overtime
To meet service level/workload commitments
Total 2139.1200.0000 Overtime
2139. 1400.0000 Employer Contributions
This item' includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Total2139.1400.0000 Employer Contributions
2139.1700.0000 . Employee Recog'n & Apprec
Christmas Luncheon
Retirements -Union Affiliated
Retirements -Non-Union
Employee Recognition Program Awards
Total2139.1700.0000 Employee Recog'n & Apprec
2139.1800.0000 Conferences
.Benefits & HR Conferences
Total2139.1800.0000 Conferences .
2139.2110.0000 Travel
Parking and mileage
Total 2139.2110.0000 Travel
2139.2131.0000 Cellular Phones
Annual smartphone charges -Division Head, Human Resources
Total2139.2131.0000 Cellular Phones
2139.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2139.2140.0000 Telephones
2139.2210.0000 Advertising
Funds allocated for possible retirements, turnover of staff and advertising cost increases
Total 2139.2210.00.00 Advertising
2139.2340.0000 Seminars & Education
Training H.R. staff to maintain knowledge of new legislative requirements and emerging HR issues
Employee education assistance under Policy (HUR 160)
Total 2139.2340.0000 Seminars & Education
2139.2341.0000 Corporate Training
Corporate Training: ongoing team-building and corporate training initiatives
Total 2139.2341.0000 Corporate Training
2139.2370.0000 Insurance Premium
79
Run Date: 4/13/16 3:05PM
2016
Budget
458,461
458,461
2,000
2,000
125,512
125,512
8,900
1,750
3,500
20,000
34,150
1,800
1,800
300
300
800
800
2,637
2,637
7,000
7,000
1,500
2,000
3,500
5,000
5,000
City of Pickering
2016
Approved Final Background Information
2139 Human Resources
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2139.2370.0000 Insurance Premium
2139.2392.0000 Consulting & Professional
Employee & Family Assistance Program (Council Resolution 441/97)
Pre-employment Medicals (City Policy HUR-040 + Retainer Fee)
Pre-employment Criminal Reference Checks (City Policy HUR-040)
Ongoing legal advice
Requested Medical Certificates
Firefighter Fitness Tests
Attendance Management Consultant (to convert AAMS to INFOHR)
Total 2139.2392.0000 Consulting & Professional
2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Employee Relations/flowers/condolences
Total 2139.2394:0000 Recpt,Prom. & Sp.Ev.,Gen
2139.2395.0000 Memberships
HRPAO (Coordinator, Human Resources)
HRPAO (Employment & Compensation Specialist)
Total 2139.2395.0000 Memberships
2139.2396.0000 Photo, Mapping, Printing
Run Date: 4/13/16 3:05PM
2016
Budget
4,350
4,350
50,000
4,000
4,500
40,000
2,000
1,000
10,000
111,500
1,500
1,500
320
420
740
Misc. Printing 300
Total 2139.2396.0000 Photo,Mapping,Printing
2139.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Organization Software
Maintenance -Info: HR
Maintenance -Parklane
Total 2139.2479.0000 Sfwr/Hdwr Maint Contracts
2139.5300,0000 Stationery & Office Suppl
General office supplies
Total 2139.5300.0000 Stationery & Office Suppl
Total Expenses
Total Revenues
Net Expenses
80
300
512
7,300
3,050
10,862
1,200
1,200
771,612
0
771,612
City of Pickering
2016
Approved Final Background Information
2141 Health & Safety
Expenditures
2141.1100.0000 Salaries & Wages
Base Salaries and Wages
Total2141.1100.0000 Salaries & Wages
2141.1200.0009 Overtime
To meet service level/workload commitments
Total2141.1200.0000 Overtime
2141.1400.0000 Employer Contributions
This item inclu.des mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Total 2141.1400.0000 Employer Contributions
2141.1800.0000 Conferences
PSHSA (Public Services Health & Safety Association) membership meetings
Total2141.1800.0000 Conferences
2141.2110.0000 Travel
Parking and mileage
Total 2141.2110.0000 Travel
2141.2131.0000 Cellular Phones
Annual smartphone charges -Coordinator, Health & Safety
Total 2141.2131.0000 Cellular Phones
2141.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2141.2140.0000 Telephones
2141.2340.0000 Seminars & Education
Education Assistance -Coordinator, Health & Safety
Total2141.2340.0000 Seminars & Education
2141.2341.0000 Corporate Training
Corporate health & safety training program to reduce WSIB claims. Expenditure includes:
in-house training, external trainers, well ness initiatives, safety supplies inclusive of food and
beverage. Program funded from the WSIB reserve.
Total 2141.2341.0000 Corporate Training
2141.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2141.2370.0000 Insurance Premium
2141.2395.0000 Memberships
HRPAO Membership -Coordinator, Health & Safety
OMHSA Membership -Coordinator, Health & Safety
Total 2141.2395.0000 Memberships
2141.2479.0000 SFWR/HDWR MAINT CONTRACTS
82
Run Date: 4/13/16 3:05PM
2016
Budget
82,857
82,857
600
600
24,306
24,306
650
650
500
500
800
800
533
533
500
500
32,000
32,000
878
878
400
150
550
City of Pickering
2016
Approved Final Background Information
2141 Health & Safety
MSDS Online (H&S compliance)
Total 2141.2479.0000 SFWRIHDWR MAINT CONTRACTS
2141.5300.0000 Stationery & Office Suppl
General office supplies
Total2141.5300.0000 Stationery & Office Suppl
2141.5380.0000 Educational Material
Training & Educational Material
Total 2141.5380.0000 Educational Material
2141.5390.0000 Workplace Accommodation
Physical Demands Analyses (assistive devices, workplace modifications for injured workers)
Total 2141.5390.0000 Workplace Accommodation
Total Expenses
Revenues
1920.2141.0000 Trsffrm RF-Hlth & Sfty
Transfer from WSIB reserve to offset the cost associated with the additional Health & Safety
Training
Total1920.2141.0000 Trsffrm RF-Hlth & Sfty
Total Revenues
Net Expenses
83
Run Date: 4/13/16 3:05PM
2016
Budget
5,500
5,500
300
300
1,000
1,000
900
900
151,874
(32,000)
(32,000)
(32,000)
119,874
City Development Department
2014
Actuals
Expenditures
Salaries & Wages 3,267,220
Overtime 11,578
Employer Contributions 903,593
Conferences 12,462
Uniforms 2,234
Travel 26,633
Bus Dev & City Promo 9,095
Cellular Phones-10,607.
Telephones 20,862
Advertising 20,332
Trade Shows, Exhib & Displays 13,349
Subscription & Publications 5,961
Seminars & Education 14,937
Purch Prnting/Broch/News Ltr 0
Insurance Premium 33,984
Ins. Deductible 0
Consulting & Professional 239,185
Recpt, Prom & Sp Events 13,977
Memberships 19,723
Photo, Mapping, Printing 3,788
Garbage Collection 9,000
Outside Agency Serv 11,940
Software/Hardware Maintenance Cor 93,894
Building Rentals 0
Rental Mise Equip 5,952
Stationery & Office Supplies 16,286
Forms 417
Program Supplies 55,151
Gift Shop Plaques 0
Supplies & Tools 236
System & Software Upgrades 0
Total Expenditures 4,822,396
Revenues
Sale of Serv-Plan Admin (3,770)
Sale of Serv -Plan Appl (1 ,319,373)
Licenses & Permits (1 ,302,585)
Donations (11 ,996)
Sale of Directories & Mise Items (12)
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
3,303,723 3,578,014
10,709 22,440
936,662 980,924
11,488 22,845
2,947 3,950
24,233 35,620
10,676 10,000
10,458 16,000
17,511 23,997
27,152 37,500
9,425 18,000
5,768 6,120
8,188 28,080
0 10,000
34,309 34,570
0 1,000
216,261 775,595
22,895 32,650
21,153 25,605
6,354 13,950
15,000 15,000
17,374 33,500
103,985 105,341
0 300
9,845 9,850
17,094 19,150
1,542 2,500
78,161 98,000
0 1,000
723 1,300
4,895 2,000
4,928,531 5,964,801
(776) (2,000)
(487,785) (339,900)
(1 ,223,537) (1 ,400,000)
(10,473) (11 ,500)
0 0
85
Run Date: 4/13/16 2:59PM
INC./DEC. :~;;-.~~,1ff-. .. <. ~·~i3!f~;, 2'1Jjll~2:\: ,t~~~~L.4~9.,.{~ :~::;:3!ffitl1~~rr
87,888 3,665,902 2.46%
(1,640) 20,800 (7.31%)
41,833 1,022,757 4.26%
400 23,245 1.75%
(100) 3,850 (2.53%)
(700) 34,920 (1.97%)
0 10,000 0.00%
(4,250) 11,750 (26.56%)
(3,419) 20,578 (14.25%)
(1,100) 36,400 (2.93%)
0 18,000 0.00%
500 6,620 8.17%
2,170 30,250 7.73%
0 10,000 0.00%
(700) 33,870 (2.02%)
0 1,000 0.00%
(39,415) 736,180 (5.08%)
2,250 34,900 6.89%
(415) 25,190 (1.62%)
2,500 16,450 17.92%
0 15,000 0.00%
8,850 42,350 26.42%
31,029 136,370 29.46%
0 300 0.00%
0 9,850 0.00%
0 19,150 0.00%
(500) 2,000 (20.00%)
(8,500) 89,500 (8.67%)
0 1,000 0.00%
500 1,800 38.46%
(2,000) 0 (1 00.00%)
115,181 6,079,982 1.93%
0 (2,000) 0.00%
(45,500) (385,400) 13.39%
150,000 (1 ,250,000) (10.71%)
0 (11 ,500) 0.00%·
0 0 0.00%
City Development Department
2014
Actuals
Other Revenue (118,083)
York Region Funded Proj (25,380)
Mise Income (13,733)
Film Permits (4,200)
Oth Rev-Rebates/Incentive (11 ,610)
Rntl -CCC Roof Solar Panel 0
Total Revenues (2,81 0, 7 42)
Transfers from Reserves & R.F.
Transfer from Reserve (251 ,945)
Trans. from Continuing Studies Res. (163,700)
Transfer from Reserve Fund 0
Total Transfers (415,645)
Net 1,596,009
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
(53,267) (115,850)
(25,730) (25,000)
(14,281) (16,625)
(3,200) (2,500)
(20,583) (20,000)
(3,000) (3,000)
(1;842,632) (1 ,936,375)
(336,599) (532,130)
(14,848) (16,495)
(19,487) (216, 150)
(370,934) (764,775)
2,714,965 3,263,651
86
Run Date: 4i13/16 2:59PM
{;~~-~ IjfiJl; 'INC./DEC. ·i-' GHGE·''" :L,,.~~Qt~~~;?~ :.;; Fihal B It•' '',. ·-·-~,. '"·"'-. "''-"'·..-"!-. "'*""· f1
5,850 (110,000) (5.05%)
25,000 ' 0 (100.00%)
0 (16,625) 0.00%
0 (2,500) 0.00%
0 (20,000) 0.00%
(3,000) (6,000) 100.00%
132,350 (1,804,025) (6.83%)
2,205 (529,925) (0.41%)
(12,500) (28,995) 75.78%
21,900 (194,250) (10.13%)
11,605 (753,170) (1.52%)
259,136 .~~fg;'S3;~2i'it87) ·::t•::Ali:l~X~ifolti1
.. · :: .. ·.·. :: · · · · .·. :: .·: .·.· ·:: :.Pity_:~f :Pi_c~etin.tf. ·. · . _:_: .· ... : :: :_ ·.· . · · .... :::::-_:-:_:::::: .... · .. ·.
. . . . . . . ·.·.·.·.·.·.·.· ·.·.· .. ·. :-:-. :-:.. . . : :>>::::::::::::::::::::::::2019: ....... ' .. ,·. . . . ' . '.' . . . ' ' .. ' ... ' .. .
. . :::.. . .. :::::::.: ::::#itY:):>~y~Wilin:~ritP.~:P.aff~.erii::< ·: · · · · · · . . . . · ·:: · ... ·.·.· .. · · · .·.
:: ::;: >: ::::::::::$:ijfri:ih~:iY:qf:l~iotew:ortl1y::o~f:re:nt:B.ij:49et::¢h~;i9~~::::: .·. . . ·: :· · ·. ·.· ::::.:: .. :: ..... . . . . . . . . . .. . .
Expenditures-lncreases/(Decreases)
Budget Item
11 00 Salaries & Wages
1400 Employer
Contributions
2392 Consulting &
Professional Fees
2399 Outside Agency
Services
2479 Software/Hardware
Maintenance Contracts
5320 Program Supplies
Total Expenditure Changes
Amount Explanation
$87,888 The increase is the result of annual salary adjustment and
previous years job re-evaluations in Administration, Planning &
Design, and Building Services.
41 ,833 Benefits have increased due to higher long-term disability and
life insurance premium costs and an increase in the maximum
employer contribution amount for CPP and El .
(39,415) The decrease is the result of a reduction in consulting costs in
the Planning & Design budget.
8,850 The increase reflects the City's share of costs for a Durham
Region Community Energy Project, and Durham Region Costar
Real Estate Information in the Sustainability and Economic
Development budgets.
31,029 The. increase is the result of maintenance costs associated with
new purchased modules for the AMANDA system, new pricing
of AutoCAD products (moving to a subscription based product) I .
and the decrease of the Canadian dollar in relation to the
American dollar.
(8,500) The decrease is the result of the Doors Open event not being
held in Pickering in 2016.
$115,181
87
. . . . .. :.<;itY:::?t:::~l<:~~rm~:.c.:::.:<:. :: .. ::::: .. ·_·_·_·_· ... · .· .
· · . . . . . . . . . .. · · · · ... ::>::::<:>:<<:2:ois>:::>:>:<:>:<:>:::::::>:< · · · · · · · · · · · · · · · · · · ·.· · · ..... · · . . . . . ·>.·.·.·.·.· ·> ·.·.·.·.·.·.·.·.·.·.·.·.·... . ... ·.· ·.·.·.·.· ·.·.·.' .. ' .... ·.·.·.·.·.·.·.·.·.·.· .. ·.·.·.· .. ' ::::::::::-:-:-:::::::: . ·. . . ..
·:: :: <>::::::: :::::::<:/:<:>>>::/.::u:_:_:_:)~ittP.¢"~•<>P::~~~(:P.¢P.~~ro~~t: :<><Y::>::::>:> ... :::: :. · · · ·: ·:::: · · ·
:::::::::::::::::: >>>>:>>::.:::~U:m:ili~&::~t::N-ot~~()rt.llfc:ur.r.~nt)3.~et9~t::Ch~n9e~<< >>>>> · ·: :_ .. · · · · · ·:: ·: ...
Revenues -(lncreases)/Decreases
Budget Item
1461 Sale of Services-Plan
Applications
1517 Licenses & Permits
9990 Other Revenue
9960 York Region Funded
Projects
Total Revenue Changes
Amount Explanation
($45,500) The amount reflects an anticipated increase in revenue from
major development applications in 2016 compared with 2015
budget expectations.
150,000 The amount reflects an anticipated reduction in building
permit revenue in 2016 compared with 2015 budget
expectations.
5,850 The amount reflects an overall reduction in revenue in 2016
associated with developer-funded studies compared with
2015.
25,000 This funding program ended in 2015; no revenue will be
received in 2016.
$132,350
88
City Development -Admin
2014
Actuals
Expenditures
Salaries & Wages 570,479
Overtime 0
Employer Contributions 149,950
Conferences 1,216
Travel 492
Cellular Phones 1,183
Telephones 4,239
Advertising 0
Subscription & Publications 3,777
Seminars & Education 1,294
Insurance Premium 5,229
Recpt, Prom & Sp Events 1,104
Memberships 1,072
Photo, Mapping, Printing 3,316
Software/Hardware Maintenance Cor 93,894
Building Rentals 0
Rental Mise Equip 5,952
Stationery & Office Supplies 9,907
Supplies & Tools 157
System & Software Upgrades 0
Total Expenditures 853,261
Revenues
Sale of Serv-Plan Admin (3,770)
Total Revenues {3,770)
Transfers from.Reserves & R.F.
Total Transfers 0
Net 849,491
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
410,109 405,862
0 500
101,165 95,727
873 1,300
406 500
729 1,200
3,501 4,799
0 2,000
3,453 3,000
691 1,500
3,851 3,880
1,050 1,350
660 680
3,013 7,700
103,985 105,341
0 300
9,845 9,850
11,000 11,000
0 300
4,895 2,000
659,226 658,789
..
(776) (2,000)
(776) {2,000)
0 0
658,450 656,789
90
Run Date: 4/14/16 2:20PM
· 0 >0~201 '}'>~ .· ~<~J :~\;~><"·(· '1..>4"" ... ~~ o. ...... ~··}' 1.,-
H ,' '~· 'd :f,•" .'J%·f.c~<3'E.>{ INC./DEC. ·. A''l{l~ ... ·-.. +'4\;d .. ~ \ ........ ; :-R~r~~.~~~,;~~:~ "" ( .·~~~·~·-~ 1f?~.Y f
•• :-,;'-'-1,1 ',',•;!f'W' '1\ : ., ~oTss:::<:\; F,!n!'tl.~"u 0,get:} I • ,•• ,, "'"" _...,.... , .
8,114 413,976 2:00%
0 500 0.00%
1,448 97,175 1.51%
(300) 1,000 (23.08%)
0 500 0.00%
(400) BOO (33.33%)
(843) 3,956 (17.57%)
(2,000) 0 (100.00%)
500 3,500 16.67%
0 1,500 0.00%
0 3,880 0.00%
(850) 500 (62.96%)
240 920 35.29%
(7,200) 500 (93.51%)
31,029 136,370 29.46%
(300) 0 (100000%)
0 9,850 0.00%
(7,000) 4,000 (63.64%)
(200) 100 (66.67%)
(2,000) 0 (100.00%)
20,238 679,027 3.07%
0 (2,000) 0.00%
0 {2,000) 0.00%
0 0 0.00%
20,238 ··~·,;; ~ -~ ,,-t,~.c .... :~~: "'+ 0 0
·' .677,027: .: . ··:··:·": '3~1)8%'
City of Pickering
2016
Approved Final Background Information
2610 City Development -Admin
Expenditures
2610.1100.0000 Salaries & Wages
Base Salaries and Wages
Total 2610.1100.0000 Salaries & Wages
2610.1200.0000 Overtime
To meet service level/workload commitments
Total 2610.1200.0000 Overtime
2610.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental ·
Total 2610.1400.0000 Employer Contributions
2610.18.00.0000 Conferences
City Development Related Conference -Director -Registration and Accommodations
Tota~ 2610.1800.0000 Conferences
2610.2110.0000 Travel
Parking & mileage
Mileage -Conference
Total 2610.2110.0000 Travel
2610.2131.0000 Cellular Phones
Annual Smartphone & Tablet Charges -Director
Total 2610.2131.0000 Cellular Phones
2610.2140.0000 Telephones
Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades.
Total 2610.2140.0000 Telephones
2610.2210.0000 Advertising
Public meetings regarding various studies & notification of City-initiated zonings & official plans;
RFP notices
Transfer to 2611
Total 2610.2210.0000 Advertising
2610.2220.0000 Subscriptions & Publicati
Reference material, standards, regulations and safety legislations
Total2610.2220.0000 Subscriptions & Publicati
2610.2340.0000 Seminars & Education
General Education Assistance
Adobe lnDesign
Total 2610.2340.0000 Seminars & Education
2610.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property)
Total 2610.2370.0000 Insurance Premium
2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
91
Run Date: 4/13/16 3:05PM
2016
Budget
413,976
413,976
500
500
97,175
97,175
1,000
1,000
300
200
500
800
800
3,956
3,956
2,000
(2,000)
0
3,500
3,500
1,000
500
1,500
3,880
3,880
City of Pickering
2016
Approved Final Background Information
2610 City Development -Admin
Refreshments for public planning meetings/workshops and promotional situations -lunches &
consultant workshops
OPPL -Sponsor Registrations
Transfer to 2611
Total 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2610.2395.0000 Memberships
OPPI/CIP Full Membership-Director
Urban Land Institute-Director-Associate Membership
Total 2610.2395.0000 Memberships
2610.2396.0000 Photo, Mapping, Printing
Paragon (printing, laminating, enlargement/reduction)
Paragon (printing, laminating, enlargement/reduction)-Transfer to 2611
Report Reproduction
Report Reproduction.-Transfer to 2611
Records Management Scanning
Records Management Scanning-Transfer to 2611
Total 2610.2396.0000 Photo,Mapping,Printing
2610.24 79.0000 Sfwr/Hdw.r Maint Contracts
Maintenance -AMANDA Property
Maintenance -Microfiche Scanner & Printer
Maintenance -ESRI
Maintenance -AutoCAD License
Maintenance -Geocortex I OnPoint
Maintenance -Adobe Creative Suite
Maintenance -SketchUp ·
Total 2610.2479.0000 Sfwr/Hdwr Maint Contracts
2610.2635.0000 Building Rentals
Rental of facilities and payment of security when holding public meetings
Transfer to 2611
Total 2610.2635.0000 Building Rentals
2610.2678.0000 Misc. Equip. Rental
Licence agreement with Durham Region for Teranet land parcel information and Registered Plans
(Year 2 of 5)
Total 2610.2678.0000 Misc. Equip. Rental
2610.5300.0000 Stationery & Office Suppl
General office supplies
Transfer to 2611
Total 2610.5300.0000 Stationery & Office Suppl
2610.5902.0000 Supplies & Tools
Small office equipment
Transfer to 2611
92
Run Date: 4/13/16 3:05PM
2016
Budget
1 '100
250
(850)
500
680
240
920
300.
(300)
4,400
(4,400)
3,000
(2,500)
500
57,000
2,660
32,450
21;000
21,625
770
865
136,370
300
(300)
0
9,850
9,850
11,000
(7,000)
4,000
300
(200)
I,----
City of Pickering
2016
Approved Final Background Information
2610 City Development -Admin
Total 2610.5902.0000 Supplies & Tools
I
Total Expenses
Revenues
1460.0000.0000 SALE OF SERV-PLAN ADMIN
Sale of Services -maps and other planning documents
Total1460.0000.0000 SALE OF SERV-PLAN ADMIN
Total Revenues
Net Expenses
93
Run Date: 4/13/16 3:05 PM
2016
Budget
100
679,027
(2,000)
(2,000)
(2,000)
677,027
Planning & Design
2014
Actuals
Expenditures
Salaries & Wages 1 '146,619
Overtime 7,472
Employer Contributions 319,860
Conferences 3,874
Uniforms 366
Travel 2,350
Cellular Phones 2,325
Telephones 6,,071
Advertising 0
Seminars & Education 1,686
Insurance Premium 14,707
Consulting & Professional 203,397
Recpt, Prom & Sp Events 0
Memberships 7,954
Photo, Mapping, Printing 0
Building Rentals 0
Stationery & Office Supplies 0
Supplies & Tools 0
Total Expenditures 1,716,681
Revenues
Sale of Serv -Plan Appl (1 ,319,373)
Other Revenue (112,894)
Total Revenues (1,432,267)
Transfers from Reserves & R.F.
Transfer from Reserve . (251 ,945)
Trans. from Continuing Studies Res. (134,698)
Transfer from Reserve Fund 0
Total Transfers (386,643)
Net (102,229)
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
1,356,525 1,560,640
9,152 16,800
392,229 428,975
3,259 7,220
128 600
2,296 3,150
2,241 2,400
5,447 7,466
0 0
1,504 4,080
15,833 15,954
177,222 701,095
0 0
8,752 10,100
0 0
0 0
0 0
0 0
1,974,588 2,758,480
(487,785) (339,900)
(35,900) (90,850)
(523,685) (430,750)
(336,599) (532,130)
(6,293) (6,995)
0 (186, 150)
(342,892) (725,275)
1,108,011 1,602,455
94
Run Date: 4/14/16 2:20PM
. "~::".Q~~~.~:l:~$;;~; }~··\:i·:·::~:ti£;,::~··
INC./DEC. , .~~j .PP.rOY!'!.. . ' ., ·.·• %~CHGEti >1&~5f®~~U\ <:' .:;:~~~'~!:';~\:,.;
33,240 1,593,880 2.13%
(1 ,000) 15,800 (5.95%)
16,798 445,773 3.92%
0 7,220 0.00%
0 600 0.00%
0 3,150 0.00%
0 2,400 0.00%
(1, 146) 6,320 (15.35%)
2,000 2,000 0.00%
370 4,450 9.07%
(700) 15,254 (4.39%)
(51 ,055) 650,040 (7.28%)
850 850 0.00%
355 10,455 3.51%
7,200 7,200 0.00%
300 300 0.00%
7,000 7,000 0.00%
200 200 0.00%
14,412 2,772,892 0.52%
(45,500) (385,400) 13.39%
10,850 (80,000) . (11.94%)
(34,650) (465,400) 8.04%
2,205 (529,925) (0.41%)
4,140 (2,855) (59.19%)
21,900 (164,250) (11.76%)
28,245 (697,030) (3.89%)
8,007 ~" ·1.'61o;4~r ·:.:.'j'(o:§o%··
City Development Department-Planning & Design (2611)
Funding Source for 2016 Consulting & Professional
2611.2392.0000 Consulting & Professional
Project
Professional/Technical Assistance
General/Urban Design/Heritage
Phases 2 & 3 South Pickering Intensification
Study (Vision Implementation - 2 year project)
73% DC Funded·
Funding Source
Property Tax
Property Tax
Development Charges
Cost
$50,000.00
60,750.00
164,250.00
$225,000.00
2016 Property Tax Impact $110,750.00
2611.2392.0001 Consulting-Funded from Continuing Studies Reserve
Statistics Canada Specialized Data Run
PO# 150623
Continuing Studies Res. $2,855.00
2611.2392.0002 Consulting -Funded by Seaton. App. Fees
Seaton Development, Implementation & Legal
Assistance (including planning, heritage, economic
development, broadband and sustainability)
Seaton Heritage Evaluations (1 0 properties)
PO# 150165
Sector Analysis Study for Seaton Em.ployment
PO# 150346
Funding for Lighting Standards Review for
Seaton/Taunton Road -PO# 150751
Seaton App. Fees $270,000.00
Seaton App. Fees 5,020.00
Seaton App. Fees 6,770.00
·Seaton App. Fees 10,395.00
2611.2392.0003 Consulting -Funded from Developers/Landowners
Urban Design Review Services Developers/Landowners $80,000.00
BL# 240305 (funded 100% from Developers)
Updated: February 11, 2016
95
2611 Planning & Design
Expenditures
2611.11 00.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2016
Approved Final Background Information
Total 2611.1100.0000 Salaries & Wages
2611.1200.0000 Overtime
Ontario Municipal Board Preparation
Priority Projects/Applications
Resident Mtgs
Council/Planning Committee Meetings/Statutory Public Meetings
Heritage Pickering -11 Meetings
Secretary-Treasurer -Committee of Adjustment -18 meetings
Advisory Committee meetings
Total2611.1200.0000 Overtime
2611.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Total2611.1400.0000 Employer Contributions
2611.1800.0000 Conferences
Ontario Assn of C/A--3 Days (1 Staff) Registration, hotel and expenses
OPPI Conference--(3 Staff) Registration and hotel
Urban Land Institute/Municipal Affairs Conference/Strategy Institute
ESRI Regional Conference
Total 2611.1800.0000 Conferences
2611.1900.0000 Uniforms
As per the Collective Agreement
Total2611.1900.0000 Uniforms
2611.2110.0000 . Travel
Parking & Mileage
OPPI or Similar Conference (3 Staff)
Ontario Assn of CiA Conference
Total 2611.2110.0000 Travel
2611.2131.0000 Cellular Phones
Annual Smart Phone Charges or Reimbursements -Chief Planner & Mgr. Dev Review & Urban
Design, and Mgr. Policy & Geomatics
Total 2611.2131.0000 Cellular Phones
2611.2140.0000 ·Telephones
Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades
Total 2611.2140.0000 Telephones
2611.2210.0000 . Advertising
Public meetings regarding various studies and notification of City-initiated zonings & official plans;
RFP notices -Transfer from 2610
96
Run Date: 4/13/16 3:06 PM
2016
Budget
1,593,880
1,593,880
4,500
4,500
2,000
1,500
1,800
1,000
500
15,800
445,773
445,773
1,000
3,900
2,000
320
7,220
600
600
2,700
250
200
3,150
2,400
2,400
6,320
6,320
2,000
City of Pickering
2016
Approved Final Background Information
2611 Planning & Design
Total 2611.2210.0000 Advertising
2611.2340.0000 Seminars & Education
Planner Progression--Education/Training
Manager/Planner Training
Canadian Green Building Council & LEED Training
Planning & Design Seminars
Durham Region Planners Seminars & Workshops
· ESRI Workshop
Total 2611.2340.0000 Seminars & Education·
2611.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property)
Total 2611.2370.0000 Insurance Premium
2611.2392.0000 Consulting & Professional
Professional/Technical Assistance-General/Urban Design/Heritage
Phases 2 & 3 South Pickering Intensification Study (Vision/Implementation - 2 year project) 73%
DC Funded
Total 2611.2392.0000 Consulting & Professional
2611.2392.0001 Consulting -Funded from Continuing Studies Res.
Statistics Canada Specialized Data Run -PO# 150623
Total 2611.2392.0001 Consulting -Funded from Continuing Studies Res.
2611.2392.0002 Consulting -Funded by Seaton App Fees
Seaton Development, Implementation & Legal Assistance in response to unknown development
issues as they arise related to planning, heritage, economic development, sustainability,
broadband infrastructure and OMS.
Seaton Heritage Evaluations (10 Properties)-PO# 150165 ·
Sector Analysis Study for Seaton Employment -PO# 150346
Funding for Lighting Standards Review for Seaton-Taunton Road-PO# 150751 .
Total 2611.2392.0002 Consulting -Funded by Seaton App Fees
2611.2392.0003 Consulting -Funded Developers/Land Owners
Urban Design Review Services (funded 100% from Developers) PO# 240305
Total 2611.2392.0003 Consulting -Funded Developers/Land Owners
2611.2394.0000 Recpt, Prom & Sp.Ev., Gen
Refre$hments for public planning meetings/workshops and promotional situations -lunches &
consultant workshops-Transfer from 2610
OPPI Sponsor Registrations-Transfer from 2610
Total 2611.2394.0000 Recpt, Prom & Sp.Ev., Gen
2611.2395.0000 Memberships
OPPI/CIP Full Membership--12 staff
OPPI/CIP Provisional Membership--1 staff
Ontario Assn of C/A--2 staff@ $120 each
97
Run Date: 4/13/16 3:06 PM
2016
Budget
2,000
500
1,000
500
500
500
1,450
4,450
15,254
15,254
50,000
225,000
275,000
2,855
2,855
270,000
5,020
6,770
10,395
292,185
80,000
80,000
600
250
850
8,160
735
240
City of Pickering
2016
Approved Final Background Information
2611 Planning & Design
Canada Green Building Council Membership
URISA Ontario-1 Staff
URISA International - 1 Staff
AMANDA Central User Group Annual Fee
Urban Land Institute (Associate Membership)
Total 2611.2395.0000 Memberships
2611.2396.0000 Photo,Mapping,Printing
Paragon (printing, laminating, enlargemenUreduction) -Transfer from 2610
Report Reproduction-Transfer from 2610
Records Management Scanning -Transfer from 2610
Total 2611.2396.0000 Photo,Mapping,Printing
2611.2635.0000 Building Rentals
Rental of facilities and payment of security when holding public meetings -Transfer from 2610
Total 2611.2635.0000 Building Rentals
2611.5300.0000 Stationery & Office Suppl
General office supplies & plotter/drafting supplies -Transfer from 261 0
Total 2611.5300.0000 Stationery & Office Suppl
2611.5902.0000 Supplies & 'fools
Small office & drafting equipment-Transfer from 2610
Total2611.5902.0000 Supplies & Tools
Total Expenses
Revenues
1461.0000.0000 SALE OF SERV-PLAN APPL
Zoning By-law Amendments
Official Plan Amendment
Draft Plan of Subdivision/Condominium
Site Plan
Telecommunications Towers
Committee of Adjustment -Variances
Land Division
Minister's Zoning Order
Total1461.0000.0000 SALE OF SERV-PLAN APPL
1910.7048.2611 Trsf Seaton Dev R-Pianng
Funding for Seaton Development, Implementation & Legal Assistance
Funding for (2) Principal Planners (including benefits)
Funding for Seaton Heritage Evaluations (10 Properties)
Funding for Sector Analysis Study for Seaton Employment
Funding for Lighting Standards Review for Seaton-Taunton Road
Total1910.7048.2611 Trsf Seaton Dev R-Pianng
1911.2611.0000 Trsf frm Res -Planning
98
Run Date: 4/13/16 3:06PM
2016
Budget
450
80
300
250
240
10,455
300
4,400
2,500
7,200
300
300
7,000
7,000
200
200
2,772,892
(100,000)
(22,000)
(75,000)
(70,000)
(16,000)
(50,000)
(50,000)
(2,400)
(385,400)
(270,000)
(237,740)
(5,020)
(6,770)
(1 0,395)
(529,925)
2611 Planning & Design
City of Pickering
2016
Approved Final Background Information
Funding for Statistics Canada Specialized Data Run
Total 1911.2611.0000 Trsffrm Res -Planning
1920.2611.0000 Trsf frm RF-Planning
Funding for Phase 2 South Pickering lntem~ification Study (Vision/Implementation) 73% DC
Funded
Total 1920.2611.0000 Trsf frm RF -Planning
2611.9990.0000 Other Rev-Cost Recoveries
Funded from Developers 100% -Urban Design Review Services
Total 2611.9990.0000 Other Rev-Cost Recoveries
Total Revenues
Net Expenses
99
Run Date: 4/13/16 3:06PM
2016
Budget
(2,855)
(2,855)
(164,250)
(164,250)
(80,000)
(80,000)
(1 '162,430)
1,610,462
Building Services
2014
Actuals
Expenditures .
Salaries & Wages 1,018,394
Overtime 1,430
Employer Contributions 276,085
Conferences 3,997
Uniforms 1,562
Travel 18,574
Cellular Phones 4,050
Telephones 6,867
Subscription & Publications 1,809
Seminars & Education 8,475
Insurance Premium 8,166
Ins. Deductible 0
Consulting & Professional 0
Recpt, Prom & Sp Events 310
Memberships 4,530
Stationery & Office Supplies 3,910
Forms 417
Supplies & Tools 79
Total Expenditures 1,358,655
Revenues
Licenses & Permits (1 ,302,585)
Other Revenue {5,189)
Total Revenues (1,307,774)
Transfers from Reserves & R.F.
Trans. from Continuing Studies Res. 0
Total Transfers 0
Net 50,881
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
1,005,851 1,092,535
1,300 3,140
291,484 315,310
1,165 4,800
2,669 3,100
16,016 22,950
4,357 8,700
5,449 7,466
1,889 2,000
5,932 18,200
8,782 8,849
0 1,000
17,641 25,000
295 1,400
5,688 7,655
3,786 5,000
1,542 2,500
723 1,000
1,374,569 1;530.,605
(1 ,223,537) (1 ,400,000)
(17,367) (25,000)
(1 ,240,904) (1 ,425,000)
0 0
0 0
133,665 105,605
100
Run Date: 4/14/16 2:21 PM 1". :~t~~~~~t~ INC./DEC. '~:~:~t:j. ~: yt·u:lt{+.J~;..;~· >? Eu~ ....... ~. ;; :);:r -?Q.J§:.r.::?
38,425 1,130,960 3.52%
(140) 3,000 {4.46%)
14,156 329,466 4.49%
700 5,500 14.58%
(100) 3,000 (3.23%)
0 22,950 0.00%
{3,750) 4,950 (43.10%)
(1 ,046) 6,420 (14.01%)
0 2,000 0.00%
800 19,000 4.40%
0 8,849 0.00%
0 1,000 0.00%
2,420 27,420 9.68%
0 1,400 0.00%
{385) 7,270 (5.03%)
0 5,000 0.00%
(500) 2,000 (20.00%)
500 1,500 50.00%
51,080 1,581,685 3.34%
150,000 (1 ,250,000) (10.71%)
{5,000) {30,000) 20.00%
145,000 (1 ,280,000) (10.18%)
{2,420) (2,420) 0.00%
(2,420) (2,420) 0.00%
193,660 ·.;~:;':',{. :.::29~';'265:: -:·i{~;:·1l:373"if"lo
City of Pickering
2016
Approved Final Background Information
2612 Building Services
Expenditures
2612.1100.0000 Salaries & Wages
Base Salaries and Wages
Inspector II, Building Services position (previously unfunded) -Start date Nov 1, 2016. Position
funded from building permit revenues.
Total 2612.1100.0000 Salaries & Wages
2612.1200.0000 Overtime
To meet legislated building permit timeframes
Total2612.1200.0000 Overtime
2612.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to Inspector II, Building Services position (previously unfunded)-Start date Nov 1,
2016)
Total2612.1400.0000 Employer Contributions
2612.1800.0000 Conferences
Ontario Building Officials Association (2 Staff) -Hotei/Reg'n)
LMCBO Fall Workshop (CBO)
LMCBO Spring Workshop (CBO)
Total 2612.1800.0000 Conferences
2612.1900.0000 Uniforms
As per the Collectiv~ Agreement
Total 2612.1900.0000 Uniforms
2612.2110.0000 Travel
Ontario Building Officials Association Conference (2 Staff)
Construct Canada -(CBO)
Annual mileage for Supervisor & inspectors .
Mileage/Parking for CBO, Supervisor, Senior Examiner/Inspector
Total 2612.2110.0000 Travel
2612.2131.0000 Cellular Phones
Annual Smartphone Charges -CBO and 4 staff
Cellular Phone Charges - 1 staff
Total 2612.2131.0000 Cellular Phones
· 2612.2140.0000 Telephones
Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades
Total2612.2140.0000 Telephones
2612.2220.0000 Subscriptions & Publicati
Building Codes, Referenced Standards, and Fire Codes
Total 2612.2220.0000 Subscriptions & Publicati
2612.2340.0000 Seminars & Education
Building Code & other technical training programs -all staff
101
Run Date: 4/13/16 3:06PM
2016
Budget
1 '118,232
12,728
1 '130,960
3,000
3,000
325,709
3,757
329,466
4,000
750
750
5,500
3,000
3,000
400
50
20,000
2,500
22,950
4,700
250
4,950
6,420
6,420
2,000
2,000
5,000
City of Pickering
~016
Approved Final Background Information
2612 Building Services
HRAI Courses-Senior Examiner/Inspector (Plumbing & HVAC)
General Educational Assistance
Construct Canada-CBO and 3 Inspector ll's
OBOA or sim.ilar Course (to be facilitated by the City & is 100% cost recoverable)
OBOA Zoning Course (2 staff)
Total 2612.2340.0000 Seminars & Education
2612.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property)
Total2612.2370.0000 Insurance Premium
2612.2371.0000 Insurance Deductible
Insurance Deductible
Total 2612.2371.0000 Insurance Deductible
2612.2392.0000 Consulting & Professional
Investigation & Assessment of illicit grow operations. 100% recoverable
Professional engineers, building science specialists and environmental consultants retained to
provide specialized examination and inspection services
Total 2612.2392.0000 Consulting & Professional
2612.2392.0001 Consulting-Funded from Continuing Studies Res.
Specialized Building Inspection Services~ PO# 150104
Total 2612.2392.0001 Consulting-Funded from Continuing Studies Res.
. 2612.2394.0000 Recpt, Prom & Sp Events
Various Events (CBO, CIAC, SAC, BIAC, PAC, MSAC, Building Safety Month)
Conference Meals
Total 2612.2394.0000 Recpt,· Prom & Sp Events
2612.2395.0000 Memberships
Assn of Architectural Technologists of Ont.--(2 staff)
MMAH -Director Filings
Ontario Building Officials Assn--(10 staff@ $315 each)
Ontario Plumbing Inspectors Assn--(2 staff)
Code Interpretation Advisory Committee--(1 staff)
Mechanical Services Advisory Committee--(1 staff)
Plumbing Advisory Committee--(1 staff)
Toronto Area Chief Building Officials Committee--(1 staff)
Building Inspection Advisory Committee--(1 staff)
American Society of Heating Refrigeration & Air Condition Engineers--(1 staff)
Structural Advisory Committee--(1 staff)
Large Municipalities Chief Building Officials--(1 staff)
Professional Engineers Ontario--(2 staff)
Ontario Association of Certified Engineering Technologists--(2 staff)
MMAH BCIN Annual Registration Fees-(12 staff)
102
Run Date: 4/13/16 3:06PM
2016
Budget
1,000
1,000
400
10,000
1,600
19,000
8,849
8,849
1,000
1,000
15,000
10,000
25,000
2,420
2,420
1,000
400
1,400
500
200
3,150
210
50
50
50
160
50
280
50
250
520
550
1,200
2612 Building Services
City of Pickering
2016
Approved Final Background Information
Total 2612.2395.0000 Memberships
2612.5300.0000 Stationery & Office Suppl
General office supplies
Total 2612.5300.0000 Stationery & Office Suppl
2612.5302.0000 Forms
Building permits, applications, inspection reports, receipts, stickers, brochures, information
packages
Total 2612.5302.0000 Forms
2612.5902.0000 Supplies & Tools
Personal Protective Equipment (Grow operations and other hazardous sites)
Incidental inspection and testing devices
Total2612.5902.0000 Supplies & Tools
Total Expenses
Revenues
1517.0000.0000 BUILDING PERMITS
Residential
Non-residential
Sign permits
Other permits
Total1517.0000.0000 BUILDING PERMITS
1911.2612.0000 Trsf frm Res-Biding
Funding for specialized Building Inspection Services
Total1911.2612.0000 Trsffrm Res-Biding
2612.9990.0000 Other Revenue
Charge-back for costs incurred respecting Investigation & Assessment of illicit grow operations
Revenue from attendance by outside municipalities to offset cost for OBOA course
Compliance Letters
Total2612.9990.0000 Other Revenue
Total Revenues
Net Expenses
103
Run Date: 4/13/16 3:06PM
2016
Budget
7,270
5,000
5,000
2,000
2,000
500
1,000
1,500
1,581,685
(805,000)
(350,000)
(5,000)
(90,000)
(1,250,000)
(2,420)
(2,420)
(15,000)
(10,000)
(5,000)
(30,000)
(1,282,420)
299,265
Sustainability
2014
Actuals
Expenditures
Salaries & Wages 347,181
Overtime 2,676
Employer Contributions 104,846
Conferences 0
Uniforms 306
Travel 2,058
Cellular Phones 1,441
Telephones 1,849
Advertising 8,375
Trade Shows, Exhib & Displays 2,808
··-·---Subscription & Publications 0
Seminars & Education 2,234
Insurance Premium 3,596
Consulting & Professional 34,002
Recpt, Prom & Sp Events 4,841
Memberships 2,378
Photo, Mapping, Printing 151
Garbage Collection 9,000
Outside Agency Serv 3,578
Stationery & Office Supplies 537
Program Supplies 55,151
Total Expenditures 587,008
Revenues
Donations (11 ,996)
York Region Funded Proj (25,380)
Mise Income (13,733)
Oth Rev-Rebates/Incentive (11,610)
Rntl -CCC Roof Solar Panel 0
Total Revenues (62,719)
Transfers from Reserves & R.F.
Trans. from Continuing Studies Res. (29,002)
Transfer from Reserve Fund 0
Total Transfers (29,002)
Net 495,287
City of Pickering
2016
·Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
373,591 361,944
257 1,500
105,447 100,003
1,260 3,000
150 250
1,996 2,200
1,668 1,900
1,557 2,133
9,989 10,500
2,745 3,500
0 400
61 3,000
3,882 3,911
2,446 25,000
9,495 9;500
2,420 2,480
151 1,000
15,000 15,000
5,890 13,500
445 500
. 74,529 91,300
612,979 652,521
(1 0,473) (11 ,500)
(25,730) (25,000)
(14,281) (16,625)
(20,583) (20,000)
(3,000) (3,000)
(74,067) (76,125)
0 0
(19,487) (30,000)
(19,487) (30,000)
519,425 546,396
104
Run Date: 4/14/16 2:21 PM
". ~,~~·~~~~~i~:t~~I~~~{. :>,',~~>.~~:'"": 't\t~
INC./DEC. '·;;}~~"'··--~ . .tfit'"' ,: .. ' . .. t~1;;.
5,425 367,369 1.50%
(500) 1,009 (33.33%)
3,896 103,899 3.90%
0 3,000 0.00%
0 250 0.00%
(700) 1,500 (31.82%)
100 2,000 5.26%
(192) 1,941 (9.00%)
0 10,500 0.00%
0 3,500 0.00%
0 400 0.00%•
Q 3,000 0.00%
0 3,911 0.00%
16,740 41,740 66.96%
250 9,750 2.63%
0 2,480 0.00%
4,000 5,000 400.00%
0 15,000 0.00%
4,000 17,500 29.63%
0 500 0.00%
(1 ,800) 89,500 (1.97%)
31,219 683,740 4.78%
0 (11 ,500) 0.00%
25,000 0 (100.00%)
0 (16,625) 0.00%
0 (20,000) 0.00%
(3,000) (6,000) 100.00%
22,000 (54,125) (28.90%)
(21 ,740) (21,740) 0.00%
0 (30,000) 0.00%
(21,740) (51,740) 72.47%
31,479 -·~· .·· .. : .Sti:sts; . '. ~ ... : . '5;7·6o/.
City of Pickering
2016
Approved Final Background Information
2620 Sustainability
Expenditures
2620.1100.0000 Salaries & Wages
Base Salaries and Wages
Total2620.1100.0000 Salaries & Wages
2620.1200.0000 Overtime
To meet service level/workload commitments
Total 2620.1200.0000 Overtime
2620.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Total 2620.1400.0000 Employer Contributions
2620.1800.0001 Conferences
Special Projects & Sustainability Conferences
Total 2620.1800.0001 Conferences
2620.1900.0000 Uniforms
As per the Collective Agreement
Total 2620.1900.0000 Uniforms
2620.211 0. 0000 Travel
Parking & Mileage
Total 2620.2110.0000 Travel
2620.2131.0000 Cellular Phones
Smartphone Charges (Manager & 2 Coordinators)
Total 2620.2131.0000 Cellular Phones
2620.2140.0000 Telephones
Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades
Total 2620.2140.0000 Telephones
2620.2210.0001 Advertising
Advertising programs/events within publications (SNAP/Retail Pages, News Advertiser)
Total 2620.2210.0001 Advertising
2620.221 0.0012 Advtsing-Sustain Nghbr~ds
Program Advertising
Total 2620.2210.0012 Advtsing-Sustain Nghbrhds
2620.2211.0001 Tr Shows,Exhib & Displays
Events (supplies for various displays/activities)
Total 2620.2211.0001 Tr Shows,Exhib & Displays
2620.2211.0012 Tr Shows-Sustain Nghbrhds
Program Exhibits and Displays (Funded from Sustainable Pickering Contributions)
Total 2620.2211.0012 Tr Shows-Sustain Nghbrhds
2620.2220.0000 Subscriptions & Publicati
Reference material
Total 2620.2220.0000 Subscriptions & Publicati
2620.2340.0000 Seminars & Education
105
Run Date: 4/13/16 3:06PM
2016
Budget
367,369
367,369
1,000
1,000
103,899
103,899
3,000
3,000
250
250
1,500
1,500
2,000
2,000
1,941
1,941
7,000
7,000
3,500
3,500
1,500
1,500
2,000
2,000
400
400
City of Pickering
2016
Approved Final Background Information
2620 Sustainability
Sustainability & Related Projects
Total 2620.2340.0000 Seminars & Education
2620.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property)
Total 2620.2370.0000 Insurance Premium
2620.2392.0000 Consulting & Professional
Measuring Sustainability Indicator Update (Report Preparation, Website & Marketing)
Measuring Sustainability Report-Editorial Services-PO# 150681
Measuring Sustainability Report -Research -PO# 150696
Total 2620.2392.0000 Consulting & Professional
2620.2394.0001 Recpt, Prom & Sp.Ev., Gen
Sustainability Corporate Wear
RefreshmenUFood for Events
Total 2620.2394.0001 Recpt, Prom & Sp.Ev., Gen
2620.2394.0012 Rec/Prm -Sustain Nghbrhds
Program Receptions/Events (partially funded from Sustainable Pickering Contributions)
Total 2620.2394.0012 Rec/Prm -Sustain Nghbrhds
2620.2395.0000 Memberships
OPPI/CIP Full Membership-Manager
Clean Air Council
Total 2620.2395.0000 Memberships
2620.2396.0000 Photo, Mapping, Printing
Printing of Reports & Rackcards (Third Measuring Sustainability Report)
Photography services for City's promotional publications
Total 2620.2396.0000 Photo,Mapping,Printing
2620.2398.0000 Garbage Collection
Garbage Bag Tag purchases (approx. 6,000 tags purchased each year at $2.50/tag) (expense is
offset by revenue from the program)
Total 2620.2398.0000 Garbage Collection
2620.2399.0001 Outside Agency Services
Environics -Subscription (year 2 of 3)
General Design Services
Durham Community Energy Plan
Total 2620.2399.0001 Outside Agency Services
2620.2399.0012 Out Agncy-Sustain Nghbrhd
Program Design Services (Funded from Sustainable Pickering Contributions)
Total 2620.2399.0012 Out Agncy-Sustain Nghbrhd
2620.5300.0000 Stationery & Office Suppl
General office supplies
Total 2620.5300.0000 Stationery & Office Suppl
106
Run Date: 4/13/16 3:06PM
2016
Budget
3,000
3,000
3,911
3,911
. 20,000
5,085
16,655
41,740
1,500
250
1,750
8,000
8,000
680
1,800
2,480
4,000
1,000
5,000
15,000
15,000
7,500
2,500
4,000
14,000
3,500
3,500
500
500
City of Pickering
2016
Approved Final Background Information
2620 Sustainability
2620.5320.0001 Program Supplies
Promotional Activities & Materials
Total 2620.5320.0001 Program Supplies
2620.5320.0003 Corporate Awareness
Program Supplies
Total 2620.5320.0003 Corporate Awareness
2620.5320.0004 Comm Awareness Event Mgmt
Program Supplies
Total 2620.5320.0004 Comm Awareness Event Mgmt
2620.5320.0005 Dog Waste Diversion
Program Supplies (14 Parks)
Total 2620.5320.0005 Dog Waste Diversion
2620.5320.0006 Community Clean-ups
Program Supplies
Total 2620.5320.0006 Community Clean-ups
2620.5320.0007 Waterfowl Mgmt Prgm
Program Supplies (includes goose relocation, egg oiling)
Total 2620.5320.0007 Waterfowl Mgmt Prgm
2620.5320.0008 Social Mkting Pesticide
Run Date: 4/13/16 3:06 PM
2016
Budget
5,500
5,500
2,000
2,000
4,000
4,000
34,500
34,500
4,000
4,000
6,000
6,000
Program Supplies 3,500
Total 2620.5320.0008 Social Mkting Pesticide
2620.5320.0010 Tree Planting
Program Supplies-Tree Planting (Funded from Duffin Heights Terrestrial Habitat RF)
Total 2620.5320.0010 Tree Planting
·2620,5320.0011 Stream Restoration
Program Supplies-Stream Restoration (Funded from Duffin Heights Fish Habitat RF)
Total 2620.5320.0011 Stream Restoration
Total Expenses
Revenues
1530.2620.0000 Rnti-CCC Roof Solar Panel
Rental of Claremont Community Centre rooftop solar panels
Total 1530.2620.0000 Rnti-CCC Roof Solar Panel
1592.2620.0000 Donations
Sustainable Pickering Contributions
Total 1592.2620.0000 Donations
1911.2620.0000 Trsf frm Res-Sustain
Funding for Measuring Sustainability Report-Editorial Services
Measuring Sustainability Report -Research
Total 1911.2620.0000 Trsf frm Res -Sustain
1920.2620.0000 Trsf frm RF-Sustainablty
107
3,500
15,000
15,000
15,000
15,000
683,740
(6,000)
(6,000)
(11 ,500)
(11 ,500)
(5,085)
(16,655)
(21 ,740)
2620 Sustainability
City of Pickering
2016
Approved Final Background Information
Tree Planting -Duffin Heights Terrestrial Habitat
Stream Restoration -Duffin Heights Fish Habitat
Total1920.2620.0000 Trsf frm RF-Sustainablty
2620.9990.0000 Misc. lneome
Waste Bin Advertising Program -Creative Outdoor Advertising
Garbage Bag Tag Sales
Total 2620.9990.0000 Misc. Income
· 2620.9993.0000 Oth Rev-Rebates/Incentive
Green Initiatives-Incentives and Rebates received from Corporate Energy Programs
Total 2620.9993.0000 Oth Rev-Rebates/Incentive
Total Revenues
Net Expenses
108
Run Date: 4/13/16 3:06PM
2016
Budget
(15,000)
(15,000)
(30,000)
(.1 ,625)
(15,000)
(16,625)
(20,000)
(20,000)
{105,865)
577,875
City of Pickering
2016
Approved Final Background Information
2621 Economic Development
Expenditures
2621 .11 00.0000 Salaries & Wages
Base Salaries and Wages
Total2621.1100.0000 Salaries & Wages
2621.1200.0000 Overtime
To meet service level/workload commitments
Total 2621.1200.0000 Overtime
2621.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Total2621.1400.0000 Employer Contributions
2621 . 1800.0000 Conferences
Economic Development Conferences (2 staff)
Total 2621.1800.0000 Conferences
2621.2110.0000 Travel
Parking & Mileage
Airfare & Train for Trade Shows, Conferences and Business Missions
Total 2621.2110.0000 Travel
2621.2115.0000 Business Development
Business Activities & Special City Initiatives
Total 2621.2115.0000 Business Development
2621.2131.0000 Cellular Phones
Annual Smartphone Charges -Economic Development Coordinators (2)
Total 2621.2131.0000 Cellular Phones
2621.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades -reallocation due to City Re-organization
Total2621.2140.0000 Telephones
2621.2210.0000 Advertising
Economic Development Promotional Advertising
Special City Advertising
Total2621.2210.0000 Advertising
2621.2211.0000. Tr ·shows,Exhib.& Displays
Exhibit & Trade Shows (displays, rentals & exhibit materials)
Municipal/Regional EconoiT)ic Development Partnership (trade shows, displays, advertising)
City Centre Street Banners & Hardware
Total 2621.2211.0000 Tr Shows,Exhib.& Displays
2621.2220.0000 Subscriptions & Publicati
Journals and Reports
NRU
Total 2621.2220.0000 Subscriptions & Publicati
110
Run Date: 4/13/16 3:07PM
2016
Budget
152,917
152,917
500
500
45,969
45,969
5,000
5,000
2,500
3,000
5,500
10,000
10,000
1,600
1,600
1,941
1,941
10,000
13,900
23,900
2,500
7,000
5,000
14,500
250
470
720
2621 Economic Development
2621.2340.0000 Seminars & Education
City of Pickering
2016
Approved Final Background Information
Run Date: 4/13/16 3:07PM
2016
Budget
Seminars· 2,000
Total 2621.2340.0000 Seminars & Education
2621.2365.0000 Purch. Pr/Broch./Newsitr
Brochures/Promotional & Marketing initiatives
City Centre Marketing
Total 2621.2365.0000 Purch. Pr/Broch./Newsltr
2621.2370.0000 Insurance premium
Annual cost of insurance policy that provides protection for municipal activities and property (Policy
coverage includes: liability, automobile and property) -reallocation due to City Re-organization
Total 2621.2370.0000 Insurance premium
2621.2392.0000 Consulting & Professional
Consulting for Economic Development Projects
Total 2621.2392.0000 Consulting & Professional
2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen
City of Pickering Promotional Items (corporate merchandise) and City Pins
Public Relations including Announcements
City Business Events
Corporate Sponsorship for Events (e.g. Board of Trade events, GTMA, DSEA)
Total 2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen
2621.2395.0000 Memberships
Economic Dev. Council of Ontario (2 staff)
Economic Dev. Assoc. of Canada (1 staff)
Project Management Institute
Ajax/Pickering Board of Trade
International Economic Development Council (IEDC)
iotal 2621.2395 .. 0000 Memberships
2621.2396.0000 Photo, Mapping, Printing
To cover professional services for photo enlargements, map and printing reproductions
Photography services for City's promotional publications & oblique aerials
Total 2621.2396.0000 Photo,Mapping,Printing
2621.2399.0000 Outside Agency Services
Economic Development Writing Services
Economic Development Graphics Support
· Printing of Marketing Materials
Commercial Real Estate Information (CoStar)
Region Business Count Data (TGT Solutions)
Total 2621.2399.0000 Outside Agency Services
2621.5300.0000 Office Supplies
General Office Supplies
Total 2621.5300.0000 Office Supplies
111
2,000
5,000
5,000
10,000
1,976
1,976
10,000
10,000
7,000
2,000
4,000
9,000
22,000
800
290
200
1,400
675
3,365
500
3,000
3,500
2,500
10,000
6,000
5,700
650
24,850
2,500
2,500
. 2621 Economic Development
, City of Pickering
2016
Approved Final Background Information
Run Date: 4/13/16 3:07PM
2016
Budget
Total Expenses 342,738
Revenues
1511.0090.0000 LIC & PERMITS-FILM PERMIT
Film Permit Fees (public road use) (2,500)
Total1511.0000.0000 LIC & PERMITS-FILM PERMIT (2,500)
Total Revenues (2,500)
Net Expenses 340,238
112
City of Pickering
2016
Approved Final Background Information
2630 Committee of Adjustment
Expenditures
2630.1100.0000 Salaries & Wages
Honorarium - 5 Members
Total 2630.1100.0000 Salaries & Wages
2630.1400.0000 Employee Benefits
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Total2630.1400.0000 Employee Benefits
2630.1800.0000 Conferences
Ontario Association of CIA Conference (1 member)
Total 2630.1800.0000 Conferences
2630.2110.0000 Travel
CIA Members-17 meetings@ 55km per meeting@ $.531km
CIA Members-Site Visits-200km@ $.531km
Ontario Association of CIA Conference (1 member)
Total 2630.2110.0000 Travel
2630.2395.0000 Memberships
Ontario Association of CIA-5 Members@ $120 each
Total 2630.2395.0000 Memberships
Total Expenses
Total Revenues
Net Expenses
114
Run Date: 4/13/16 3:07PM
2016
Budget
6,800
6,800
475
475
1,000
1,000
500
120
200
820
600
600
9,695
0
9,695
2743 Heritage Pickering
Expenditures
2743.1800.0000 Conferences
City of Pickering
2016
Approved Final Background Information
Heritage Conference - 1 staff (registration and accommodation)
Total 27 43.1800.0000 Conferences
2743.2110.0000 Travel
Parking & Mileage
Education Seminars and Conferences -Out of Town
Total 2743.2110.0000 Travel
· 2743.2340.0000 Seminars & Education
Run Date: 4/13/16 3:07PM
2016
Budget
525
525
250
250
500
General 300
Total 2743.2340.0000 Seminars & Education
2743.2392.0000 Consulting & Professional
Consultations for designations, promo materials, heritage review assistance
Total 2743.2392.0000 Consulting & Professional
2743.2392.0001 Consulting·_ Funded from Continuing Studies Res.
Heritage consulting services for Gladstone Street property-PO# 150091
Heritage consulting services for Whitevale Road property-PO# 150745
Total 2743.2392.0001 Consulting-Funded from Continuing Studies Res.
2743.2394.0000 Recpt,Prom~ & Sp.Ev.,Gen
Designation events ( 2 @ approximately $200.00 each)
Total 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2743.2395.0000 Memberships
Annual fee for Community Heritage Ontario (Chair)
Total 2743.2395.0000 Memberships
27 43.2396.0000 Photo, Mapping, Printing
300
5,000
5,000
565
1,415
1,980
400
400
100
100
General printing 250
Total 2743.2396.0000 Photo,Mapping,Printing
2743.5300.0000 Stationery & Office Suppl
General office supplies, training supplies, & name tags
Total 2743.5300.0000 Stationery & Office Suppl
2743.5400.0000 Gift Shop/Plaques
Plaques for designated properties (2 @ $500)
Total 2743.5400.0000 Gift Shop/Plaques
Total Expenses
Revenues
1911.2743.0000 Trsf frm Res-Heritage
Funding for heritage consulting services for Gladstone Street property
Heritage consulting services for Whitevale Road property
Total1911.2743.0000 Trsf frm Res-Heritage
116
250
150
150
1,000
1,000
10,205
(565)
(1,415)
(1 ,980)
2743 Heritage Pickering
Total Revenues
Net Expenses
City of Pickering
2016
Approve~ Final Background Information
117
Run Date: 4/13/16 3:07PM
2016
Budget
(1,980)
8,225
Corporate Services Department
2014
Actuals
Expenditures
Salaries & Wages 4,397,315
Overtime 66,355
Employer Contributions 1,127,701
Conferences 3,784
Uniforms 9,217
Travel 2,546
Postage 126,959
Freight, Express & Cartage 3,473
Cellular Phones 13,282
Telephones 44,758
Data Processing Ser:vices 130,532
Advertising 683
Subscription & Publications 12,267
Legal Services 8,779
Seminars & Education 52,007
Corporate Training 521
Purch Prnting/Broch/News Ltr 18,412
Insurance Premium 44,966
Ins. Deductible 585
Consulting & Professional 197,691
Recpt, Prom & Sp Events 3,880
Memberships 17,367
Outside Agency Serv 105,415
Build Repairs & Mtce 11,726
Veh -Repairs & Maintenance 18,820
Mise Equip Repairs . 25,318
Software/Hardware Maintenance Cor 414,591
Building Rentals 375
Building Rentals 12,856
Rental Mise Equip 78,615
Financial Service Gharges 149,529
Stationery & Office Supplies 56,220
Pri.ntin'g Supplies 193,462
Forms 6,945
Utilities -Hydro 5,138
Utilities -Oil 6,328
Gas, Oil Tires 26,035
Supplies & Tools 6,240
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
4,715,405 4,614,029
46,209 67,160
1,267,067 1,252,022
2,793 6,570
9,748 9,500
4,667 5,225
124,385 130,000
1,286 4,000
20,017 14,000
37,696 42,657
141,728 140,000
305 600
10,852 11,600
8,2_42 12,000
43,604 54,050
0 0
27,844 22,000
47,099 43,451
0 2,000
216,761 307,600
3,148 4,200
15,603 21,346
105,258 111,200
11,294 14,874
21,572 17,800
7,679 22,725
434,487 501,737
0 0
13,178 13,178
0 0
162,706 152,500
22\009 24,350
173,480 200,000
6,358 11,500
5,815 5,703
3,514 5,000
23,446 25,055
6,508 12,000
124
Run Date: 4/13/16 2:59PM
INC./DEC. ~~L~~~~
246,895 4,860,924 5.35%
10,910 78,070 16.24%
85,605 1,337,627 6.84%
5,250 11,820 79.91%
0 9,500 0.00%
575 5,800 11.00%
16,500 146,500 12.69%
1,500 5,500 37.50%
2,860 16,860 20.43%
(1 ,306) 41,351 (3.06%)
9,500 149,500 6.79%
0 600 0.00%
300 11,900 2.59%
0 12,000 0.00%
13,300 67,350 24.61%
0 0 0.00%
3,000 25,000 13.64%
693 44,144 1.59%
0 2,000 0.00%
241,041 548,641 78.36%
0 4,200 0.00%
2,230 23,576 10.45%
(10,350) 100,850 (9.31%)
0 14,874 0.00%
0 17,800 0.00%
750 23,475 3.30%
44,652 546,389 8.90%
0 0 0.00%
1,824 15,002 13.84%
27,911 27,911 0.00%
10,000 162,500 6.56%
7,450 31,800 30.60%
0 200,000 0.00%
0 11,500 0.00%
695 6,398 12.19%
1,500 6,500 30.00%
(2,792) 22,263 (11.14%)
(5,000) 7,000 (41.67%)
Corporate Services Department
2014
Actuals
Shop Supplies 8,811
System & Software Upgrades 93,276
Hardware Replacements 30,886
Misc. Equipment 7,581
Parking -MOT 61,368
Livestock Killed 739
Total Expenditures 7,603,354
Revenues
Sale of Services-Administration (77,595)
Tax Certificates & Other Fees (224,740)
Sale of Services -Legal (1 ,450)
Sale of Services -Agreements (99,665)
Lie. & Per-Business (164,225)
Lie. & Per-Amusement (185,951)
Lie. & Per-Taxi (59,209)
Fines (773,915)
Licences (59,070)
Licenses & Permits-Marriage (38,438)
Interest on Investments (530,371)
Penalties & Interest on Taxes (2,349,955)
Adoptions (28,840)
Impound Fees (8,243)
Service Fees (7,220)
Donations 0
Ont. Specific Grants (769)
Other Revenue (1 ,230)
Other Mise Revenue (69,806)
Mise Rev (7,067)
Total Revenues (4,687,759)
Transfers from Reserves & R.F.
Transfer from Reserve (207,785)
Trans. from Continuing Studies Res. (1 ,491)
Transfer from Reserve Fund 0
Total Transfers (209,276)
Net 2,706,319
City of Pickering
2016
Curr~nt Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
15,401 13,200
98,714 107,210
49,888 42,650
5,540 7,400
63,768 60,000
600 2,000
7,975,674 8,114,092
(75,030) (72,000)
(258,679) (262,700)
(1,450) (1 ,000)
(150,615) (85,000)
(164,735) (165,000)
(197,593) (130,000)
(48,808) (45,000)
(746,614) (742,000)
(52,220) (60,000)
(36,258) (30,000)
(404,957) (380,000)
(2,334,925) (2,300,000)
(26,860) (21 ,000)
(6,470) (4,000)
(6,081) (3,300)
(270) 0
(630) (2,000)
(324) (200)
(81 ,616) (56,000)
(11,153) (7,000)
(4,605,288) (4,366,200)
0 (193,320)
(14,736) 0
0 0
(14,736) (193,320)
3,355,650 3,554,572
125
Run Date: 4/13/16 2:59PM
;~:~lr2*i}::;~~r~j~ ~1~~-INC./DEC. : 'Appro"~d':'f-''·' -~~'""'·· rt"'W?''' ,.,.,,., ... , ··tE~~~~~H~~~f::,~j
(3,500) 9,700 (26.52%)
31 '190 138,400 29.09%
3,000 45,650 7.03%
. 9,000 16,400 121.62%
0 60,000 0.00%
0 2,000 0.00%
755,183 8,869,275 9.31%
0 (72,000) 0.00%
(21 ,300) (284,000) 8.11%
0 (1 ,000) 0.00%
(15,000) (100,000) 17.65%
0 (165,000) 0.00%
(15,000) (145,000) 11.54%
0 (45,000) 0.00%
0 (742,000) 0.00%
0 (60,000) 0.00%
0 (30,000) 0.00%
60,000 (320,000) (15.79%)
25,000 (2,275,000) (1.09%) '
0 (21,000) 0.00%
0 (4,000) 0.00%
0 (3,300) 0.00%
0 0 0.00%
0 (2,000) 0.00%
0 (200) 0.00%
0 (56,000) 0.00%
0 (7,000) '0.00%
33,700 (4,332,500) (0.77%)
(125,734) (319,054) 65.04%
(8, 141) (8, 141) 0.00%
(171 ,500) (171 ,500) 0.00%
(305,375) (498,695) 157.96%
483,508 · : .> 4;o3a;oso: I -~ .,. 1~:~o%
. . . . ' . ..
. .
.. . . '.' .. . . ·.· ·.·.·.·.·.·.·
: ::::9.io/::c)t.:rjpkE!t-in9 . . · ·. · · ·:::: · . . :<:::>>:<:<:2o:1~;::::::::.: . . ::::::::: ... ·.·.·
. .. . ...... ' ... '' .·.·.·.·.·.· .·.·.·.·. . . '.... . .
. ·. }:):por:p~r.~t~: ~-~J:Vic~~ o,:ep~l't!Jl~~(<:<:>. : .. · · · ..
· ·: ::::s:u:01m~iiY::~t:N:ot~~~,-rt~y:¢iirr~nf~u~9~t:chari9~s> · · · · · ·
. . ' . . .....
. . ..... ' ..
. .
. . . .
....
Expenditures-lncreases/(Decreases)
Budget Item
2399 Outside Agency
Services
2479 Software/Hardware
Maintenance Contracts
2191 Miscellaneous
Equipment Rentals
2819 Financial Service
Charges
5300 Stationery & Office
Supplies
5902 Supplies & Tools
597 4 System & Software
Upgrades
5978 Miscellaneous
Equipment
Amount Explanation
(1 0,350) Armoured car services were tendered in 2015 which resulted in a
significant reduction in the City's cost of armoured car services for daily
pick-up of bank deposits.
44,652 Increase partly due to software maintenance fees for the new Tax
System (TXM) that was implemented last year. Staff successfully
negotiated the waiver of system maintenance fees in 2015. These
fees will be commencing in 2016. Software maintenance fees will also
be increasing with the purchase of new Asset Management Plan
related software and resumption of maintenance fees for Groupe
Techna software and mobile parking units. In 2015, Groupe Techna
waived the maintenance fees due to the City's purchase of new
software from the vendor.
27,911 Increase due to the rental of voting machines for the Ward 1 By-
election.
10,000 Increase reflects 2015 actual charges and expected growth in the
volume of electronic (debit and credit card) payments received by the
City .
. 7,450 Increase is attributable to supplies for Ward 1 By-election and ballots.
(5,000) Budget reduced to reflect the one time purchase of radio units for By-
law officers in 2015.
31,190 Increase is for the purchase of AMP related software modules which is
funded from FGT funds.
9,000 Increase due to the purchase of IT equipment for staff.
Total Expenditure Changes $755,183
127
'------
.. ··.·:·.::: .· ..... : ... >>><.C.tty::Q.t::~l?k~:r:tn:~:<<>>> :><>>< ..
·.·.·.· ·.·.·.·.·. . . . . . .. . .. . . . ........... . . . . :-:-:<·>>>>> · · · -::-:-::::-:-:-:-: · · · · . · · ::2o1s::::::::::: . . . . . . . . . ::::: · · · · · · · · · · :-:-:-:-:-:-:-:-:-:: .. ·.·.·.·. :-:· ·.·.·.·.·.·.·.·.·.· ............... ·.· ... ' ..
· · · · <:::::_:_::_.::_::_::_::_.:_-:_.<>¢()~~-.o_.:i~t~::~~:iV_::_i_c_. ~~::P~P~rt.i:h~nt>:<>< · · · ·: · · · · · · .....
. . . . . . ' :-:-:-:-:-:-:-:-:-:-. . . ... ::::::.:::.:::: :::::~~i11Mi\o/:::?t:N~~W:t:>J:t~Y:~~fr~~f~.~~~-~t::G:I1~~~~~:::::: ......... . . -. . . -. . .
Transfers from Reserves & Reserve Funds -(lncreases)/Decreases
Budget Item
1910 Transfer from Reserve
1911.2127 Transfer from
Continuing Studies Reserve
1920 Transfer from Reserve
Fund
Total Transfer Changes
Amount Explanation
($125,734) Increase in transfers to fund defence of property tax appeals
and to fund new Legal Clerk, Property Development position
from Seaton Application Fees. In addition, funds transferred
from the Elections Reserve to cover the Ward 1 By-election
costs.
(8, 141) Carryover funding required from 2015 to complete Tax
Section's Analytic Report.
(171 ,500) Increase in transfer to fund Asset Management Planning (Year
1 of 2) and the purchase of related software modules from FGT
funds.'
($305,375)
129
I.----
City of Pickering
2016
Current Budget
Approved Final
Finance Run Date: 4/14/16 2:22PM
2014 2015 2015 1:-:::~C~it~\;··"· ~'1.;','~1ir~·.~3>· ~:.
Actuals YTD Approved INC./DEC. ~.;,~;..1·,,.\ ..... l.j: • ... ~ ..... -~~: .. -·~i:'·!'fo~,,CWE>.,.'
Actuals Final Budget ·~(~ft§Jt:;I:'.
Expenditures
Salaries & Wages 1,682,560 1,782,581 1,801,441 (78, 133) 1,723,308 (4.34%)
Overtime 26,268 9,598 27,700 (7,950) 19,750 (28.70%)
Employer Contributions 441,897 488,966 492,848 (14,707) 478,141 (2.98%)
Conferences 2,048 2,233 4,970 0 4,970 0.00%
Travel 1,639 1,926 2,175 225 . 2,400 10.34%
Cellular Phones 633 1,125 700 0 700 0.00%
Telephones 12,769 9,338 12,799 (2,750) 10,049 (21.49%)
Data Processing Services 130,532 141,728 140,000 9,500 149,500 6.79%
Subs~ription & Publications 3,930 3,930 3,500 0 3,500 0.00%
Semin.ars & Education 8,315 9,412 9,850 7,500 17,350 76.14%
Purch Prnting/Broc~/News Ltr 18,412 27,844 22,000 3,000 25,000 13.64%
Insurance Premium 16,704 17,636 17,770 300 18,070 1.69%
Consulting & Professional 137,904 160,606 235,500 233,141 468,641 99.00%
Recpt, Prom & Sp Events 1,870 1,584 1,600 0 1,600 0.00%
Memberships 9,893 9,618 12,620 2,025 14,645 16.05%
Outside Agency Serv 23,232 19,634 24,600 (11 ,600) 13,000 (47.15%)
Mise Equip Repairs 1,445 1,883 1,800 500 2,300 27.78%
Software/Hardware Maintenance Cor 45,684 47,029 92,850 20,500 113,350 22.08%
Financial Service Charges 149,529 162,706 152,500 10,000 162,500 6.56%
Stationery & Office Supplies 15,958 9,788 14,200 '(2,000) 12,200 (14.08%)
Forms 544 3,041 1,500 0 1,500 0.00%
System & Software Upgrades 0 4,579 4,000 36,500 40,500 912.50%
Total Expenditures 2,731,766 2,916,785 3,076,923 206,051 3,282,974 6.70%
Revenues
Tax Certificates & Other Fees (224,740) (258,679) (262,700) (21 ,300) (284,000) 8.11%
Interest on Investments (530,371) (404,957) (380,000) 60,000 (320,000) (15.79%)
Penalties & Interest on Taxes (2,349,955) (2,334,925) (2,300,000) 25,000 (2,275,000) (1.09%)
Other Mise Revenue (56,682) (72,807) (55,000) 0 (55,000) 0.00%
Total Revenues (3,161,748) (3,071 ,368) (2,997,700) 63,700 (2,934,000) (2.12%)
Transfers from Reserves & R.F.
Transfer from Reserve (30,000) 0 (173,320) (40,680) (214,000) 23.47%
Trans. from Continuing Studies Res. 0 (14,736) 0 (8, 141) (8, 141) 0.00%
Transfer from Reserve Fund 0 0 0 (171 ,500) (171,500) 0.00%
Total Transfers (30,000) (14,736) (173,320) (220,321) (393,641) 127.12%
Net (459,982) (169,319) (94,097) 49,430 [·>:';'''''}Co;<; \>V•-"h•;:; k : . ., (~t4,667) :~ \LJ5i.5~%}
130
City of Pickering
2016
Approved Final Background Information
2127 Finance
Expenditures
2127.1100.0000 Salaries & Wages
Base Salaries and Wages
Workplace accommodation -12 months
Total2127.1100.0000 Salaries & Wages
2127.1200.0000 Overtime
Year End Processing
Payroll
Budgets
Tax Due Dates
Total 2127.1200.0000 Overtime
2127.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to workplace accommodation
Total2127.1400.0000 Employer Contributions
2127,1800.0000 Conferences
Municipal Finance Officers' Association -Treasurer
Property Tax Conference (Spring & Fall) -Assessors & Compliance (Supervisor & Tax Analyst)
CityWide User Group Conference -Registration and accommodation for two nights (Senior
Financial Analyst)
Total 2127.1800.0000 Conferences
2127.2110.0000 Travel
Staff: Parking & Mileage
Mileage -CityWide User Group Conference London, ON (450 km rtn. -Senior Financial Analyst)
Mileage-CityWide Workshop -Niagara Falls, ON (400 km rtn. -Senior Financial Analyst)
Total2127.2110.0000 Travel
2127.2131.0000 Cellular Phones
Annual Smartphone Charges -Division Head, Finance & Treasurer
Total 2127.2131.0000 Cellular Phones
2127.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2127.2140.0000 Telephones
2127.2191.0000 Data Processing Services
Processing of City's payroll. Increase due to implementation of electronic pay stubs and T4s
Total 2127.2191.0000 Data Processing Services
2127.2220.0000 Subscriptions & Publicati
Reference materials, journals and reports
Internal Audit Reference Materials
Total 2127.2220.0000 Subscriptions & Publicati
131
Run Date: 4/13/16 3:08PM
2016
Budget
1,666,308
57,000
1,723,308
5,000
2,750
6,750
5,250
19,750
473,341
4,800
478,141
1,120
3,100
750
4,970
1,900
275
225
2,400
700
700
10,049
1.0,049
149,500
149,500
3,000
500
3,500
City of Pickering
2016
Approved Fin"l Background Information
2127 Finance
2127.2340.0000 Seminars & Education
Public Sector Acting Board (PSAB) -Accounting staff
Accounting, Finance and Payroll PD courses -Accounting & Payroll staff .
Property Tax Courses -Tax staff
Insurance, risk mgmt. and internal audit courses -Mgr, Budgets & lA and Division Head, Corporate
Services & Treasurer
PD courses -Senior Financial Analyst Capital & Debt Management
CityWide Workshop -Senior Financial Analyst
Tangible Capital Assets Mgmt. courses -Finance staff
CPA Courses-Accounting/Tax staff (3)
CGA Transition Courses-Accounting/Tax staff (2)
CPA Public Sector Financial Reporting & Accounting Course-Finance staff
', · Total 2127.2340.0000 Seminars & Education
2127.2365.0000 Purchased Printing
Printing costs for tax bills.
Total 2127.2365.0000 Purchased Printing
2127.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total2127.2370.0000 Insurance Premium
2127.2392.0000 Consulting & Professional
FMW budget software custom reports and enhancements & Vailtech accounting system
Audit & Professional Services (City, Library & PSAB)
Property tax base strategic analysis ~nd defence of appeals. Additional funds required to prepare
for reassessment cycle impacts that are effective for the 2017 taxation year. -Funded from
Assessment Appeal Reserve ·
Municipal BMA Study
Property tax legislation changes, capping & vacancy issues, preparation & review of tax rates and
various property tax issues
Commercial & industrial vacancy verification and appeals -Funded from Assessment Appeal
Reserve
Development of system requirements and RFP specifications for new Financial System as per
Council report FIN 27-15-Funded from Financial Systems Reserve
Development Charge study & bylaw issues
Asset Management Planning (AMP) (Year 1 of 2)-Funded from FGT. This project will consist of:
evaluation of funding gap analysis, review of detail arid cycle analysis and production of a report
that meets Provincial/Federal reporting requirements.
Analytic Report-PO# 150717-Funded from Cont. Studies Reserve
Total 2127.2392.0000 Consulting & Professional
2127.2394.0000 . Recpt,Prom. & Sp.Ev.,Gen
Recpt., & Promo.
132
Run Date: 4/13/16 3:08PM
2016
Budget
1,000
1,500
1,600
1,500
500
250
500
5,000
4,500
1,000
17,350
25,000
25,000
18,070
18,070
5,000
85,000
100,000
5,500
12,500
7,500
100,000
10,000
135,000
8,141
468,641
1,600
City of Pickering
2016
Approved Final Background Information
2127 Finance
Total 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2127.2395.0000 Memberships
Chartered Public Accountants of Ont. -Corporate (1 0 staff)
Ont. Mun. Tax & Rev. Assoc. -Tax Supervisor & Tax Analyst
Assoc·. of Mun. Managers, Clerks & Treasurers-Acct. Mgr., Senior Fin. Analyst, & Taxation
Supervisor
Municipal Financial Officers Assoc. -Corporate (8 staff)
Canadian Payroll Assoc.-Payroll Supervisor, Payroll Admin. and Mgr., Accounting Services
Insurance and Internal Audit Associations-Mgr, Budgets & lA and Division Head, Corporate
Services & Treasurer
Total 2127.2395.0000 Memberships
2127.2399.0000 Outside Agency Services
Armoured car services for daily pick-up of bank deposits (Civic Complex & Recreation Complex).
"rota I 2127.2399.0000 Outside Agency Services
2127.2478.0000 Equipment Repairs & Maint
Service contract for cheque signer and perforator
Service contract for cash handling machines
Total 2127.2478.0000 Equipment Repairs & Maint
2127.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Vailtech -Financials
Maintenance -RAG -Budget Software & Salary Planning Module
Contract -Reamined -Assessment Data Conversion
Contract-MPAC-Property Information
Maintenance -CityWide Tangible Assets
Maintenance -TXM system. Staff successfully negotiated the waiver of system maintenance fees
in 2015. System Maintenance fees to commence in 2016
Maintenance -AlP Scanners Software
Maintenance -CityWide GIS Viewer & CPA
Total2127.2479.0000 Sfwr/Hdwr Maint Contracts
2127.5300.0000 Stationery & Office Suppl
General office supplies
. Budget document supplies
Total 2127.5300.0000 Stationery & Office Suppl
2127.5302.0000 Forms
Cash Receipt Forms
Total 2127.5302.0000 Forms
2127.5974.0000 System & Software Upgrade
Purchase of Risk, Incidents, Safety & Claims (RISC) Software-Funded from Insurance Reserve
CityWide GIS Viewer & CPA modules -Funded from FGT
Total2127.5974.0000 System & Software Upgrade
.2819.0000.0000 FINANCIAL SERVICE CHARGES
133
Run Date: 4/13/16 3:08PM
2016
Budget
1,600
10,100
500
1,.265
1,680
450
650
14,645
13,000
13,000
800
1,500
2,300
26,050
12,950
700
350
7,100
55,000
4,500
6,700
113,350
11,200
1,000
12,200
1,500
1,500
4,000
36,500
40,500
City of Pickering
2016
Approved Final Background Information
2127 Finance
Property Tax Processing (Royal Bank)
Debit & credit card charges (All banks)
Electronic Funds Transfer (EFT) charg~s for pre-authorized payment plans and direct deposit to
City vendor's bank accounts.
U.S. Acct. Fees & Other
Parking tickets electronic payment
Total2819.0000.0000 FINANCIAL SERVICE CHARGES
Total Expenses
Revenues
1412.0001.0001 Regular Tax Certificates
Tax Certificates
Total1412.0001.0001 Regular Tax Certificates
1412.0001.0002 Rush Tax Certificates
Tax certificates (24 hr. turnaround}
Total1412.0001.0002 Rush Tax Certificates
1412.0002.0000 Dup Tax Rcpt/Biii/S_tmt
Duplicate tax receipts/reprint of tax bills/statement of accounts
Total1412.0002.0000 Dup Tax Rcpt/Biii/Stmt
1412.0003.0000 Returned Pymt/Chq Fee
Electronic payment correction
Total1412.0003.0000 Returned Pymt/Chq Fee
1412.0004.0000 Change in Ownership Fee
Ownership change fee
Total1412.0004.0000 Change in Ownership Fee
1412.0005.0000 Mortgage Co. Fee
Tax billing for mortgage companies
Total1412.0005.0000 Mortgage Co. Fee
1412.0006.0000 Other Fees (Water,POA,etc
Other fees (Application fees for Sect. 357 & 358 property tax refunds, recovery of costs for tax
collection and tax registration letters, roll #set-up fees, registration of farm debt notices, etc.)
Total1412.0006.0000 Other Fees (Water,POA,etc
1412.0007.0000 Arrears Notice Fee
Property tax arrears reminder notices fees
Total1412.0007.0000 Arrears Notice Fee
1550.0000.0000 INCOME -INVEST. (EXT.)
Investment income is based on 2015 estimated actuals.
Total1550.0000.0000 INCOME -INVEST. (EXT.)
1560.0000.0000 PEN. & INTEREST-TAXES
The City Charges 15% per annum for unpaid property taxes
Total1560.0000.0000 PEN. & INTEREST-TAXES
134
Run Date: 4/13/16 3:08PM
2016
Budget
13,100
119,600
17,200
100
12,500
162,500
3,282,974
(38,000)
(38,000)
(21,000)
(21 ,000)
(5,000)
(5,000)
(12,000)
(12,000)
(55,000)
(55,000)
(85,000)
(85,000)
(8,000)
(8,000)
(60,000)
(60,000)
(320,000)
(320,000)
(2,275,000)
(2,275,000)
, __ -_---
City of Pickering
2016
Approved Final Background Information
2127 Finance
1910.7011.2127 Frm Assmt Appeals-Finance
General assessment appeals
Vacancy verification & appeals
Total 1910.7011.2127 Frm Assmt Appeals-Finance
1910.7020.2127 Trsf Self Ins-Finance
Purchase of Risk, Incidents, Safety & Claims (RISC) Software
Total1910.7020.2127 Trsf Self Ins-Finance
1910.7049.2127 Trsf Fin Sys R-Finance
Funding for development of statement of work and scope for new financial system
Total1910.7049.2127 Trsf Fin Sys R-Finance
1911.2127.0000 Trsf frm Res-Finance
Funding for Analytic· Report
Total1911.2127.0000 Trsf frm Res-Finance
1920.2127.0000 Trsffrm RF-Finance
Run Date: 4/13/16 3:08PM
2016
Budget
(100,000)
(10,000)
(11 0,000)
(4,000)
(4,000)
(100,000)
(100,000)
(8, 141)
(8, 141)
Federal Gas Tax Funding for Asset Management Planning (AMP) (Year 1 of 2). (135,000)
Federal Gas Tax Funding for CityWide GIS Viewer & Capital Planning and Analysis (CPA) modules (36,500) -----'---'--'--
Total1920.2127.0000 Trsffrm RF-Finance (171,500)
2127.9990.0000 Other Revenue
Internal management fee for investment portfolio (55,000)
Total 2127.9990.0000 Other Revenue (55,000)
Total Revenues {3,327,641)
Net Expenses (44,667)
135
City of Pickering
2016
Approved Final Background Information
2133 Supply & Services
Expenditures
2133.1100.0000 Salaries & Wages
Base Salaries and Wages
Total 2133.1100.0000 Salaries & Wages
2133.1200.0000 Overtime
To meet service level/workload commitments
Total 2133.1200.0000 Overtime
2133.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental · ·
Total 2133.1400.0000 Employer Contributions
2133.1800.0000 Conferences
Ontario Public Suyers Assoc.
Total 2133.1800.0000 Conferences
2133.2110.0000 Travel
Parking & mileage
Total 2133.2110.0000 Travel
2133.2140.0000 · Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2133.2140.0000 Telephones
2133.2340.0000 Seminars & Education
PMAC, Pro-Dev Program, Credit Seminar -Buyer
PMAC, Pro-Dev Program -Supervisor, Supply & Services
Ontario Public Buyers.Association (OPBA) Seminars.-Buyer
Total.2133.2340.0000 Seminars & Education
2133.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2133.2370.0000 Insurance Premium
2133.2394.0000 Sp. Ev. Gen. Pub. Relatio
Hosting an area Manager's Meeting and an OPBA Purchasing Seminar
Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio
2133.2395.0000 Memberships
Manager -Purchasing Management Association of Canada (PMAC)
Manager-Ontario Public Buyers Association (OPBA)
Manager-Ontario Municipal Management Institute (OMMI)
Manager-Canadian Public Procurement Council (CPPC)
Supervisor:-Ontario Municipal Management Institute (OMMI)
Supervisor-Ontario Public Buyers Association (OPBA)
Buyer -Purchasing Management Association of Canada (PMAC)
137
Run Date: 4/13/16 3:08 PM
2016
Budget
313,229
313,229
.500
500
72,429
72,429
1,600
1;600
too
700
1,841
1,841
900
900
600
2,400
2,308
2,308
400
400
465
220
140
325
140
220
465
City of Pickering
2016
Approved Final Background Information
2133 Supply & Services
Buyers -Ontario Public Buyers Association (OPBA)
Total 2133.2395.0000 Memberships
2133.2399.0000 Outside Agency Services
Access Copyright fee -add digital copies _
Total 2133.2399.0000 Outside Agency Services
2133.5300.0000 Stationery & Office Suppl
General office supplies
Total 2133.5300.0000 Stati~nery & Office Suppl
Total Expenses
Total Revenues
Net Expenses
138
Run Date: 4/13/16 3:08PM
2016
Budget
440
2,415
1,300
1,300
800
800
399,922
0
399,922
Information Technology
2014
Actuals
Expenditures
Salaries & Wages 604,256
Overtime 17,264
Employer Contributions 157,235
Conferences 0
Travel 113
Cellular Phones 5,390
Telephones 5,333
Subscription & Publications 150
Seminars & Education 34,626
Corporate Training 521
Insurance Premium 7,916
Consulting & Professional 6,920
Recpt, Prom & Sp Events 430
Memberships 0
Outside Agency Serv 6,102
Mise Equip Repairs 23,873
Software/Hardware Maintenance Cor 314,072
Stati~nery & Office Supplies 887
System & Software Upgrades 93,276
Hardware Replacements 30,886
Misc. Equipment 7,581
Total Expenditures 1,316,831
Revenues
Total Revenues 0
Transfers from Reserves & R.F.
Trans. from Continuing Studies Res. (1 ,491)
Total Transfers (1,491)
Net 1,315,340
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
732,364 635,081
13,115 20,050
192,631 172,688
0 0
873 800
6,357 5,600
3,537 3,733
0 200
23,647 29,200
0 0
8,860 5,100
5,342 12,100
446 450
447 466
6,600 6,500
5,796 20,925
372,737 389,385
2,250 2,000
94,135 95,250
49,888 42,650
5,540 7,400
1,524,565 1,449,578
0 0
0 0
0 0
1,524,565 1,449,578
139
Run Date: 4/14/16 2:23PM
c,';~ .• :;:·~~~~ll';:;~i'~~~1···· :~l;~:~'f\~ ; ~~ '·~~~~~;·, ,"··,· -'~.~<
INC./DEC. ~·:;.7;<~A.:-· ~r.ove .~,. .. :.·:~~t!Y~J ... ~;>~ ~i?~;~~~~i~\~~l ~li~~~~y~.tl;, . • < f.IJI.C\1 .~!-1~9~~-: ; , .. ;:;;·~~.Q15:",';, ~
219,772 854,853 34.61%
4,950 25,000 24.69%
66,649 239,337 38.60%
2,500 2,500 0.00%
0 800 0.00%
600 6,200 10.71%
527 4,260 14.12%
0 200 0.00%
5,800 35,000 19.86%
0 0 0.00%
300 5,400 5.88%
7,900 20,000 65.29%
0 450 0.00%
0 466 0.00%
0 6,500 0.00%
250 21,175 1.19%
6,619 396,004 1.70%
0 2,000 0.00%
2,650 97,900 2.78%
0 42,650 0.00%
9,000 16,400 121.62%
327,517 1,777,095 22.59%
0 0 0.00%
0 0 0.00%
0 0 0.00%
327,517 f_;:\;::~(1:7t7;o9sY ~~s ~·~:_;::i~:~%;.
City of Pickering
2016
Approved Final Background Information
2196 Information Technology
Expenditures
2196.1100.0000 Salaries & Wages
Base Salaries and Wages
New Help Desk Technician fu!l time position -Start date April 1, 2016
Total 2196.1100.0000 Salaries & Wages
2196.1200.0000 Overtime
Onsite Support for Council meetings and other service level commitments
After hours support for 2016
Total2196.1200.0000 Overtime
2196.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to new Help Desk Technician full time position -Start date April 1, 2016
Total2196.1400.0000 Employer Contributions
2196.1800.0000 Conferences
IT Conferences
Total 2196.1800.0000 Conferences
2196.2110.0000 Travel
Parking & Mileage
Total 2196.2110.0000 Travel
2196.2131.0000 Cellular Phones
Annual cell phone and Smartphone charges for staff
Total2196.2131.0000 Cellular Phones
2196.2140.0000 Telephones
Consists of long distance, monthly charges, voicemail, and system upgrades
Total 2196.2140.0000 Telephones
· 2196.2220.0000 Subscriptions & Publicati
Technical books & IT related subscriptions
Total 2196.2220.0000 Subscriptions & Publicati
2196.2340.0000 Seminars & Education
Citrix XenApp 7.5 --Supervisor, Network Support
Course 2 --Supervisor, Network Support
Citrix NetScaler Level 1 -Network Analyst
Citrix NetScaler Level 2 --Network Analyst
Citrix XenApp 7.5 --System Administrator
Citrix NetScaler Level 2 --System Administrator
Training & Exam-related expenditures
Information Technology Training -Supervisor, Application Dev. & Support
Information Technology Training-Web/Application Developer
Total2196.2340.0000 Seminars & Education
2196.2370.0000 Insurance Premium
140
Run Date: 4/13/16 3:08PM
2016
Budget
817,370
37,483
854,853
20,050
4,950
25,000
228,087
11,250
239,337
2,500
2,500
800
800
6,200'
6,200
4,260
4,260
200
200
5,000
3,500
5,000
5,000
5,000
. 5,000
700
2,900
2,900
35,000
City of Pickering
2016
Approved Final Background Information
2196 Information Technology
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2196.2370.0000 Insurance Premium
2196.2392.0000 Consulting & Professional
CSDC Support to Integrate Upgraded ESRI Connection
CSDC --Annual User Conference --Supervisor, Applications
Support for Network (15 hours)
Consulting for secure biometric access and research for Recreation Complex Membership Access.
Mobile App. Development, Mobile Device Management and Mobile Application Integration Testing
Total 2196.2392.0000 Consulting & Professional
2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Reception, promotions & meetings
Total 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2196.2395.0000 Memberships
Municipal Information Systems Association -Manager I.T.
Total2196.2395.0000 Memberships
2196.2399.0000 Outside Age~cy Services
Recording of Meetings within Council Chambers
Total 2196.2399.0000 Outside Agency Services
2196.2478.0000 Misc.Equipment Repairs &
General Equipment Repair & General Expenditures
General Network Cabling
Web Streaming Hosting (annual)
Web Streaming Live
Rogers Rocket Hub
Total 2196.2478.0000 Misc.Equipment Repairs &
2196.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance-MS-Enterprise Agreement (Year 2 of 3). This license agreement allows the City to
receive upgrades of the Microsoft licenses.
Maintenance -Oracle Licenses
Maintenance -Firewall
Maintenance-Server Intrusion Prevention Software
Maintenance -Email Archiver
Maintenance -IT Help Desk Software
Maintenance -VMware
Maintenance -Network Data Backup
Maintenance -WhatsUpGold -Network Monitoring
Maintenance -Liebert -Uninterruptible Power Supply
Maintenance -APC -. Uninterruptible Power Supply
Maintenance -HP Support
Maintenance -Storage Area Network (SAN) -Civic Complex
141
Run Date: 4/13/16 3:08PM
2016
Budget
5,400
5,400.
4,500
1,500
3,000
11,000
20,000
450
450
466
466
6,500
6,500
15,000
4,000
750
675
750
21,175
98,000
73,700
2,000
2,425
2,909
3,600
27,191
4,555
6,135
3,000
2,600
7,995
19,185
City of Pickering
2016
Approved Final Background Information
2196 Information Technology
Maintenance -Storage Area Network (SAN) -Recreation Complex
Maintenance -Endpoint and Network Anti-Virus
Maintenance-Internet Email Spam Prevention
Maintenance -Annual Assessment View Data Conversion
Maintenance -Citrix
Maintenance -Network Computer Room Switch
Maintenance -Desktop Alerts
Maintenance -Server Blade Enclosure
Maintenance~ Avocent KVM
Maintenance -Veeam Backup & Replication & Management Suite
Contract -Internet Security Certificates
Contract -External network penetration assessment -PCI Compliance
Contract -Managed Services -Network Security
Maintenance -Cisco Access Point -Additional Licensing
Maintenance -(5% forecasted increase CON$) \
Total 2196.2479.0000 Sfwr/Hdwr Maint Contracts
2196.5300.0000 Stationery & Office Suppl
General office supplies
Total 2196.5300.0000 Stationery & Office Suppl
.2196.5974.0000 System & Software Upgrade
Network and Systems Monitoring Upgrades
Corporate -PC-based Software Upgrades
Corporate-Adobe Licenses Upgrade to Cloud Connect
Corporate -Asset Management Tracking
Corporate -Single Sign On
Eng. & PW -(3) Laserfiche Named Licenses
iPads and Replacement for Staff
Cloud Backup Services
Cloud based Security Solution
LaserFiche Forms Licenses
Wi-Fi -Recreation Complex I Don Beer Meeting Rooms (new)
Additional Software Licencing for new employees
Total 2196.5974.0000 System & Software Upgrade
2196.5975.0000 Hardware Replacements
Corporate Services -LED Monitor Replacements
Upgrade for Edge Network Switches
PCs, Laptop Replace.ments, Tablets & LEOs
LED Monitor Replacements
Total 2196.5975.0000 Hardware Replacements
2196.5978.0000 Misc. Equipment
PCs, Monitors and devices for new employees
C&R --Touch-Screen & Receipt Printer-Point of Sale
142
Run Date: 4/13/16 3:08 PM
2016
Budget
23,141
8,000
11,829
510
20,197
5,535
1,500
2,225
140
11,082
3,500
8,900
23,400
2,750
20,000
396,004
2,000
2,000
29,975
3,000
9,000
6,150
3,500
2,950
7,250
5,050
15,000
4,875
8,500
2,650
97,900
2,400
9,500
15,750
15,000
42,650
10,500
750
2196 Information Technology
C&R --iPad with Apple Care
Miscellaneous Items
City of Pickering
2016
Approved Final Background Information
Total 2196.5978.0000 Misc. Equipment
Total Expenses
Total Revenues
Net Expenses
143
Run Date: 4/13/16 3:08 PM
2016
Budget
1,150
4,000
16,400
1,777,095
0
1,777,095
City of Pickering
2016
Approved Final Background Information
2125 Legal Services
Expenditures
2125.1100.0000 Salaries & Wages
Base Salaries and Wages
New Law Clerk, Prop. Dev. Services full time position-Start date July 1, 2016
Total 2125.1100.0000 Salaries & Wages
2125.1200.0000 Overtime
To meet service level/workload commitments
Total2125.1200.0000 Overtime
2125.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to new Law Clerk, Prop. Dev. Services full time position -Start date July 1, 2016
Total 2125.1400.0000 Employer Contributions
2125.2110.0000 Travel
Parking and mileage
Total 2125.2110.0000 Travel
2125.2131.0000 Cellular Phones
Annual Smartphone charges -Director, Corporate Ser\tices & City Solicitor
Annual tablet charges -Director, Corporate Services & City Solicitor
Total2125.2131.0000 Cellular Phones
2125.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2125.2140.0000 Telephones
2125.2220.0000 Subscriptions & Publicati
2015 LexisNexis Quicklaw@ 240.00 per month
Canada Law Book
Reference material, journals and reports
Miscellaneous
Total 2125.2220.0000 Subscriptions & Publicati
2125.2320.0000 Legal Services Expenses
Searching titles, registering documents, filing documents and obtaining transcripts. These costs
are offset by revenues (Sale of Service Agreements).
Total 2125.2320.0000 Legal Services Expenses
2125.2340.0000 Seminars & Education
Topical Seminar-City Solicitor, mandatory CLE (Legal Ed.)
· Topical Seminar-Legal Services Assistant
Continuing Education course -Legal Services Assistant
Total 2125.2340.0000 Seminars & Education
2125.2370.0000 Insurance Premium
145
Run Date: 4/13/16 3:09PM
2016
Budget
407,752
38,184
445,936
10,000
10,000
106,095
11,270
117,365
500
500
800
400
1,200
1,841
1,841
2,880
80
3,480
560
7,000
12,000
12,000
2,000
500
500
3,000
City of Pickering
2016
Approved Final Background Information
2125. Legal Services
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2125.2370.0000 Insurance Premium
2125.2392.0000 Consulting & Professional
Contract services -Provincial Offences Act (POA) enforcement
General legal matters
Total 2125.2392.0000 Consulting & Professional
2125.2394.0000 Recpt, Prom&Sp Ev, Gen
General meetings
Tota12.125.2394.0000 Recpt, Prom&Sp Ev, Gen
2125.2395.0000 Memberships
General Law Society Memberships
Total 2125.2395.0000 Memberships
2125.5300.0000 Stationery & Office Suppl
General office supplies -toners, preparation for appeals
Total 2125.5300.0000 Stationery & Office Suppl
Total Expenses
Revenues
1413.0000.0000 SALE OF SERVICES-LEGAL
Notarizing documents
Total1413.0000.0000 SALE OF SERVICES-LEGAL
1416.0000.0000 Sale of Serv-Agreements
Revenues from various legal services
Revenue recovery from registering documents
Total1416.0000.0000 Sale of Serv-Agreements
1910.7048.2125 Frm Seaton Dev-Legal
Funding for one position -from Seaton App Fees (Law Clerk, Prop. Dev. Services)
Total1910.7048.2125 Frm Seaton Dev-Legal
2125.9995.0000 Other Revenue (Disb Recov
Chargebacks for registration and search fees paid by the City and billed back to the developers.
Total 2125.9995.0000 Other Revenue (Disb Recov
Total Revenues
Net Expenses
146
Run Date: 4/13/16 3:09PM
2016
Budget
3,400
3,400.
50,000
10,000
60,000
500
500
3,500.
3,500
1,200
1,200
667,442
(1,000)
(1,000)
(95,000)
(5,000)
(100,000)
(49,454)
(49,454)
(7,000)
(7,000)
(157,454)
509,988
Clerks Office
2014
Actuals
Expenditures
. Salaries & Wages· 357,629
Overtime 755
Employer Contributions 102,989
Conferences 1,272
Travel 157
Cellular Phones 921
Telephones 3,405
Subscription & Publications 170
Seminars & Education 417
Insurance Premium 2,866
Recpt, Prom & Sp Events 164
Memberships 940
Software/Hardware Maintenance Cor 26,458
Stationery & Office Supplies 2,560
Total Expenditures 500,703
Revenues
Sale of Services-Administration (77,595)
Lie. & Per-Amusement (185,951)
Licenses & Permits-Marriage (38,438)
Total Revenues (301,984)
Transfers from Reserves & R.F.
Total Transfers 0
Net 198,719
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
440,019 438,939
417 2,090
129,042 126,837
163 800
211 250
665 1,100
2,723 3,733
348 250
515 1,000
3,342 3,367
140 250
728 1,075
0 0
2,381 3,000
580,694 582,691
(75,030) (72,000)
(197,593) (130,000)
(36,258) (30,000)
(308,881.) (232,000)
0 0
271,813 350,691
147
Run Date: 4/14/16 2:23 PM
• i~il~l\1 INC./DEC.
.
(33,614) 405,325 (7.66%)
(90) 2,000 (4.31%)
(8,978) 117,859 (7.08%)
1,950 2,750 243.75%
350 600 140.00%
0 1,100 0.00%
(373) 3,360 (9.99%)
0 250 0.00%
0 1,000 0.00%
(400) 2,967 (11.88%)
0 250 0.00%
25 1,100 2.33%
0 0 0.00%
(1 ,000) 2,000 (33.33%)
(42,130) 540,561 (7.23%)
0 (72,000) 0.00%
(15,000) (145,000) 11.54%
0 (30,000) 0.00%
(15,000) . (247,000) 6.47%
0 0 0.00%
(57, 130) ••· :···~~1':+;.!';293,51i'1~r~~"~:::,<t11r29%.) .-:.::_~·;,o,'-:,:'n:.;·-•• { .. , , .' .-·~· .'t.A"-1--;•~---. ~ _ .~ o
City of Pickering
2016
Approved Final Background Information
2122 Clerks Office
Expenditures
2122.1100.0000 Salaries & Wages
Base Salaries and Wages
Transfer of full-time Administration Clerk II position to 2220
Total2122.1100.0000 Salaries & Wa.ges
2122.1200.0000 Overtime
To meet service level/workload commitments and Boards and Committees
Total 2122.1200.0000 Overtime
2122.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to transfer of full-time Administration Clerk II position to 2220
Total 2122.1400.0000 Employer Contributions
2122.1800.0000 Conferences
AMCTO Conference -Deputy Clerk
IIMC Conference -City Clerk
Total 2122.1800.0000 Conferences
2122.2110.0000 Travel
Travel to IIMC conference
Total 2122.2110.0000 Travel
2122,2131.0000 Cellular Phones
Annual Smartphone charges -City Clerk
Total 2122.2131.0000 Cellular Phones
2122.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrade
Total 2122.2140.0000 Telephones
2122.2220.0000 Subscriptions & Publicati
Reference material, journals and reports
Tota12122.222o:oooo Subscriptions & Publicati
2122.2340.0000 Seminars & Education
Education for Clerk's staff
Total2122.2340.0000 Seminars & Education
2122.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2122.2370.0000 Insurance Premium
2122.2394.0000 Recpt, Prom, & Spec Event
Refreshments for workshops and meetings.
Total 2122.2394.0000 Recpt, Prom, & Spec Event
2122.2395.0000 Memberships
AMCTO -City Clerk and Coordinator of Records & Elections
148
Run Date: 4/13/16 3:09PM
2016
Budget
464,038
(58,713)
405,325
2,000
2,000
137,548
(19,689)
117,859
1,250
1,500
2,750
600
600
1,100
1,100
3,360
3,360
250
250
1,000
1,000
2,967
2,967
250
250
850
2122 Clerks Office
'-----
City of Pickering
2016
Approved Final Background Information
International Institute of Municipal Clerks-City Clerk
Total 2122.2395.0000 Memberships
2122.5300.0000 Stationery & Office Suppl
General office supplies
Transfer to 2220
Transfer to 2293
Total2122.5300.0000 Stationery & Office Suppl
Run Date: 4/13/16 3:09PM
2016
Budget
250
1,100
3,000
(600)
(400)
2,000
Total Expenses 540,561
Revenues
141.1.0001.0000 Commission & Certificat'n
Commissioning and certifications
Total1411 .0001.0000 Commission & Certificat'n
1411.0003.0000 Burial Permits ·
Burial permits
Total1411.0003.0000 Burial Permits
1411.0004.0000 Clerks Other Revenue
Marriage ceremonies, FOI requests, etc.
Total1411.0004.0000 Clerks Other Revenue
1513.0000.0000 LIC.&PERMITS-LOTTERIES
Issuance of licences for raffles, bingos, etc. (Revenue increased to reflect 2015 actuals)
Total1513.0000.0000 LIC.&PERMITS-LOTTERIES
1519.0000.0000 LIC.&PERMITS-MARRIAGE
Issuance of marriage licences
Total1519.0000.0000 LIC.&PERMITS-MARRIAGE
Total Revenues
Net Expenses
I
149
(31,000)
(31,000)
(16,000)
(16,000)
(25,000)
(25,000)
(145,000)
(145,000)
(30,000)
(30,000)
(247,000)
293,561
Records Management & Elections
2014
Actuals
Expenditures
Salaries & Wages 174,083
Overtime 5,843
E;mployer· Contributions 33,738
Travel 124
. Postage 21,690
Seminars & Education 1,182
Insurance Premium 2,269
Outside Agency Serv 8,192
Software/Hardware Maintenance Cor 13,670
Building Rentals 375
Rental Mise Equip 78,615
Stationery & Office Supplies 31,266
Total Expenditures 371,047
Revenues
Total Revenues 0
Transfers from Reserves & R.F.
Transfer from Reserve (177,785)
Total Transfers (177,785)
Net 193,262
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
88,287 89,075
0 500
31,086 27,042
197 200
0 0
724 1,000
840 847
9,261 12,000
12,804 14,000
0 0
0 0
3,788 200
146;987 144,864
0 0
0 (20,000)
0 (20,000)
146,987 124,864
150
Run Date: 5/10/161:40 PM
.· ~;~HR~~;,~;~;_,~~>-· INC./DEC. }Joto c;FG~;
·'·; ' ·•. -~'· '• ',' ' . Finarstiih!t. .; ·.·: ?015' ',. ' ..... 9.
(13,075) 76,000 (14.68%)
4,500 5,000 900.00%
(9,601) 17,441 (35.50%)
0 200 '0.00%
7,500 7,500 0.00%
0 1,000 0.00%
0 847 0.00%
0 12,000 0.00%
7,765 21,765 55.46%
0 0 0.00%
27,911 27,911 0.00%
9,800 10,000 4,900.00%
34,800 179,664 24.02%
0 0 0.00%
(35,600) (55,600) 178.00%
(35,600) (55,600) 178.00%
(800) :< ·'· • :~·24,o·a~·· ... "(0.~4%>1
City of Pickering
2016
Approved Final Background Information
2191 Records Management & Elections
Expenditures
2191.1100.0000 Salaries & Wages
Base Salaries and Wages
Wages for temporary By-Election staff
Totai2191.1100.0000Salaries & Wages
2191.1200.0000 Overtime
To meet service level/workload commitments
By-Election
Total 2191.1200.0000 Overtime
2191.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Total 2191.1400.0000 Employer Contributions
2191.2110.0000 Travel
Various Travel
Total 2191.2110.0000 Travel
2191,2121.0000 Postage
Postage for Voter Notification Cards
Total 2191.2121.0000 Postage
2191.2340.0000 Seminars & Education
AMCTO Zone Meetings for Clerk, Deputy Clerk & Coordinator Records & Elections
Total 2191.2340.0000 Seminars & Education
2191.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2191.2370.0000 Insurance Premium
2191.2399.0000 Outside Agency Services
Maintain and update municipal voters list for Elections ($12,000 for 4 year contract $3,000 a year)
Outside shredding services for all depts. (2 new locations)
Outside shredding for special Clerks functions
MTL-Microimage Technologies -scanning
Total 2191.2399.0000 Outside Agency Services
2191.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Laserfiche
Total 2191.2479.0000 Sfwr/Hdwr Maint Contracts
2191.2678.0000 Misc. Equip. Rental
Rentals for By-Election
Total 2191.2678.0000 Misc. Equip. Rental
2191.5300.0000 Stationery & Office Suppl
General office supplies.
Supplies for By-Election and ballots.
151
Run Date: 4/13/16 3:09PM
2016
Budget
70,111
5,889
76,000
500
4,500
5,000
17,441
17,441
200
200
7,500
7,500
1,000
1,000
847
847
3,000
4,500
1,500
3,000
12,000
21,765
21,765
27,911
27,911
200
9,800
City of Pickering
2016
Approved Final Background Information
2191 Records Management & Elections
Total2191.5300.0000 Stationery & Office Suppl
Total Expenses
Revenues
1910.7012.2191 Frm Elec R-Records Mgmt
Funding for By-Election
Total1910.7012.2191 Frm Elec R-Records Mgmt
Total Revenues
Net Expenses
152
Run Date: 4/13/16 3:09PM
2016
Budget
10,000
179,664
(55,600)
(55,600)
(55,600)
124,064
'· I
Print Shop/Mail Room
Expenditures
Salaries & Wages
Overtime
Employer Contributions
Postage
Freight, Express & Cartage
Telephones
Insurance Premium
Outside Agency Serv
Stationery & Office Supplies
Printing .Supplies
Total Expenditures
Revenues
Other Revenue
Total Revenues
Transfers from Reserves & R.F.
Total Transfers
Net
2014
Actuals
87,903
38
23,154
105,269
3,473
923
2,408
34,938
2,024
193,462
453,592
(1,230)
(1,230)
0
452,362
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
96,651 85,305
0 500
26,040 23,641
124,385 130,000
1,286 4,000
778 1,067
2,769 2,790
32,913 33,000
1,103 2,500
173,480 I 200,000
459,405 482,803
(324) (200)
(324) (200)
0 0
459,081 482,603
153
Run Date: 4/14/16 2:24PM
INC./DEC. ;/f&ti~ii
3,572 88,877 4.19%
0 500 0.00%
804 24,445 3.40%
9,000 139,000 6.92%
1,500 5,500 37.50%
(21) 1,046 (1.97%)
0 2,790 0.00%
2,000 35,000 6.06%
(500) 2,000 (20.00%)
0 200,000 0.00%
16,355 499,158 3.39%
0 (200) 0.00%
0 (200) 0.00%
0 0 0.00%
16,355 :;~~i!lrsr~:s~ ''"".>~'···.;;~· :·'.'f'i 0.. 3,39%: <Li'."-"1 ........
City of Pickering
2016
Approved Final Background Information
2199 Print Shop/Mail Room
Expenditures
2199.1100.0000 Salaries & Wages
Base Salaries and Wages
Additional hours (78 hrs) for part-time Mailroom Clerk for vacation coverage
Total2199.1100.0000 Salaries & Wages
2199.1200.0000 Overtime
To meet service level/workload commitments
Total 2199.1200.0000 Overtime
2199.1400.0000 Employer Corttributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental ·
Benefits related to additional hours (78 hrs) for part-time Mailroom Clerk for vacation coverage
Total 2199.1400.0000 Employer Contributions
2199.2121.0000 Postage
Corporate wide postage costs
Total 2199.2121.0000 Postage
2199.2122.0000 Freight,Express & Cartage
Cost of Courier Services-Increase in Purolator for delivery of Property Tax Documentation
Total 2199.2122.0000 Freight,Express & Cartage
2199.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2199.2140.0000 Telephones
2199.2370.0000 Insurance Premium
Anoual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2199.2370.0000 Insurance Premium
2199.2399.0000 Outside Agency Services
The City's daily, scheduled mail delivery -does not include other courier charges.
Total 2199.2399.0000 Outside Agency Services
2199.5300.0000 Stationery & Office Suppl
Stationery
Total 2199.5300.0000 Stationery & Office Suppl
2199.5301.0000 Printing Supplies
Supplies and maintenance for all copiers and other related equipment and envelopes for
corporate-wide use.
Total 2199.5301.0000 Printing Supplies
Total Expenses
Revenues
2199.9990.0000 Other Revenue
154
Run Date: 4/13/16 3:55 PM
2016
Budget
86,577
2,300
88,877.
500
500
24,020
425
24,445
139,000
139,000
5,500
5,500
. 1,046
1,046
2,790
2,790
35,000
35,000
2,000
2,000
200,000
200,000
499,158
2199 Print Shop/Mail Room
Printing for outside agencies
Total Revenues
Net Expenses
City of Pickering
2016
Approved Final Background Information
Total 2199.9990.0000 Other Revenue
155
Run Date: 4/13/16 3:55PM
2016
Budget
(200)
(200)
(200)
498,958
By-law
2014
Actuals
Expenditures
Salaries & Wages 579,795
Overtime 8,183
Employer Contributions 154,030
Uniforms 7,151
Travel 111
Cellular Phones 3,972
Telephones 2,780
Subscription & Publications 738
Seminars & Education 4,682
Insurance Premium 4,860
Ins. Deductible 0
Memberships 798
Outside Agency Serv 8,414
Veh -Repairs & Maintenance 17,375
Software/Hardware Maintenance Cor 12,621
Stationery & Office Supplies 0
Forms 6,401
Gas, Oil Tires 18,735
Supplies & Tools 2,715
System & Software Upgrades 0
Hardware Replacements 0
Parking -MOT . 61,368
Total Expenditures 894,729
Revenues
Lie. & Per-Business (164,225)
Lie. & Per-Taxi (59,209)
Fines (773,570)
Other Mise Revenue (13, 124)
Total Revenues (1,010,128)
Transfers from Reserves & R.F.
Total Transfers 0
Net (115,399)
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
605,633 584,971
6,656 7,320
175,907 164,635
7,660 7,000
498 300
8,381 3,500
2,335 3,200
736 500
4,456 5,000
5,245 5,285
0 2,000
676 1,050
7,993 6,650
17,708 15,000
0 3,502
0 0
3,317 10,000
17,944 17,944
3,809 7,000
0 7,960
0 0
63,768 60,000
932,722 912,817
(164,735) (165,000)
(48,808) (45,000)
(745,814) (740,000)
(8,809) (1,000)
(968,166) (951,000)
0 0
(35,444) (38,183)
156
Run Date: 4/14/16 2:24PM
·I , .. :#j.~J:~~t:;~~ib ~~~~-,: INC./DEC. _,. ·'i;Approved :~'· •. .:f~l~~~!~~~~~~~f
87,367 672,338 14.94%
0 7,320 0.00%
32,828 197,463 19.94%
0 7,000 0.00%
0 300 0.00%
2,260 5,760 64.57%
. (563) 2,637 (17.59%)
300 800 . 60.00%
0 5,000 0.00%
293 5,578 5.54%
0 2,000 0.00%
0 1,050 0.00%
(1 ,050) 5,600 ·(15.79%)
0 15,000 0.00%
9,768 13,270 278.93%
600 600 0.00%
0 10,000 0.00%
(2,181) 15,763 (12.15%)
(5,000) 2,000 (71.43%)
(7,960) 0 (100.00%)
3,000 3,000 0.00%
0 60,000 0.00%
119,662 1,032,479 13.11%
0 (165,000) 0.00%
0 (45,000) 0.00%
0 (740,000) 0.00%
0 (1 ,000) 0.00%
0 (951,000) 0.00%
0 0 0.00%
d·;-' .·, .·''J{47lf . >. t~·w:a-~%) 119,662 ....
. -----
City of Pickering
2016
Approved Final Background Information
2220 By-law
Expenditures
2220.1100.0000 Salaries & Wages
Base Salaries and Wages
Transfer of full-time Administration Clerk II position from 2122
Total 2220.1100.0000 Salaries & Wages
2220.1200.0000 Overtime
To cover additional City functions where By-law staff are required
Total 2220.1200.0000 Overtime
2220.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to transfer of full-time Administration Clerk II position fro!l12122
Total 2220.1400.0000 Employer Contributions
2220.1900.0000 Uniforms
Uniforms
Vests
Total 2220.1900.0000 Uniforms
2220.2110.0000 Travel
Officers: Parking & Mileage
Total2220.2110.0000 Travel
2220.2131.0000 Cellular Phones
Annual cell phone charges for staff, data p'lans for all staff to run new parking ticket app
Total 2220.2131.0000 Cellular Phones
2220.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2220.2140.0000 Telephones
2220.2220.0000 Subscriptions & Publicati
Weather Network -·cast share between Operations
Total 2220.2220.0000 Subscriptions & Publicati
2220.2340.0000 Seminars & Education
MLEO Course
Miscellaneous Courses
Training required under Workplace Violence Legislation
Ontario Traffic Conference
Total 2220.2340.0000 Seminars & Education
2220.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2220.2370.0000 Insurance Premium
2220.2371.0000 Insurance Deductible
157
Run Date: 4/13/16 3:55 PM
2016
Budget
613,625
58,713
672,338
7,320
7,320
177,774
19,689
197,463
5,000
2,000
7,000
300
300
5,760
'5,760
2,637
2,637
800
800
600
1,000
3,000
400
5,000
5,578
5,578
City of Pickering
2016
Approved Final Background Information
2220 By-law
Insurance Deductible
Total 2220.2371.0000 Insurance Deductible
2220.2395.0000 Memberships
Four (4) memberships to Ontario Assoc. of Property Standards Officers and one certification.
Municipal Law Enforcement Officers Association Membership
AMCTO Membership
OMMI Membership
Total 2220.2395.0000 Memberships
2220.2399.0000 Outside Agency Services
Use of process servers for info. to be served upon defendants who live outside of Pickering
Expense for those property owners charged under the Clean and Clear By-Law which is offset in
Miscellaneous Revenue
Harris Radio App. for Officer Safety -Fire Dispatch to monitor
Total 2220.2399.0000 Outside Agency Services
2220.2457.0000 Vehicle-Repair & Maintena
Servicing of vehicles
Total 2220.2457.0000 Vehicle-Repair & Maintena
2220.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance-Groupe Techna Software return of support costs after 1 yr free
Maintenance -ldenticam -Printer
Total 2220.2479.0000 Sfwr/Hdwr Maint Contracts
2220.5300.0000 Stationery & Office Suppl
General office supplies-Transfer from 2122
Total 2220.5300.0000 Stationery & Office Suppl
2220.5302.0000 Forms
Various related documents -purchase of parking tickets, taxicab plate forms and daybooks
Total 2220.5302.0000 Forms
2220.5900.0000 Gas, Oil, Tires Etc.
Fuel: Unleaded 14,656 litres@ $.98/litre
Qil changes and tires
Total 2220.5900.0000 Gas, Oil, Tires Etc.
2220.5902.0000 Supplies & Tools
Purchase of extraordinary items
Total 2220.5902.0000 Supplies & Tools
2220.5975.0000 Hardware Replacement
3 Zebra Printers for parking tickets
Total 2220.5975.0000 Hardware Replacement
2220.6000.0000 Parking -MOT
Admin. fee is charged to attach outstanding parking fines to a driver's licence renewal
Total 2220.6000.0000 Parking -MOT
158
Run Date: 4/13/16 3:55PM
2016
Budget
2,000
2,000
600
350
100
1,050
1,000
1,000
3,600.
5,600
15,000
15,000
12,500
770
13,270
600
600
10,000
10,000
14,363
1,400
15,763
2,000
2,000
3,000
3,000
60,000
60,000
2220 By-law
City of Pickering
2016
Approved Final Background Information
Run Date: 4/13/16 3:55 PM
2016
Budget
Total Expenses 1,032,479
Revenues
1512.0000.0000 LIC & PERMITS-BUSINESS
Licence revenue from wrecking yards, signs, hawkers & peddlers, body rub parlours
Licence revenue from Flea Market
Total1512.0000.0000 LIC & PERMITS-BUSINESS
1514.0000.0000 LIC & PERMITS-TAXI
Taxi Permits
Total1514.0000.0000 LIC & PERMITS-TAXI
1520.0000.0000 FINES-PARKING/PROSECUT.
Parking and other by-law fines from "Plate Denial" Program
Totai1520.0000.0000·FINES-PARKING/PROSECUT.
2220.9990.0000 OTHER REVENUE
Recovery of cost from Clean and Clear By-Law
Total 2220.9990.0000 OTHER REVENUE
Total Revenues
Net Expenses
159
(61 ,000)
(104,000)
(165,000)
(45,000)
(45,000)
(740,000)
(740,000)
(1 ,000)
(1 ,000)
(951,000)
81,479
2293 Animal Services
Expenditures
City of Pickering
2016
Approved Final Background Information
2293.1100.0000 Salaries & Wages
Base Salaries and Wages
Total 2293.1100.0000 Salaries & Wages
2293.1200.0000 Overtime
Overtime -Officer Call-ins, no part-time staff response
Total 2293.1200.0000 Overtime
2293.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental .
Total 2293.1400.0000 Employer Contributions
2293.1900.0000 Uniforms
Uniforms to ensure officers are professionally outfitted for various job functions
Uniforms for shelter staff
Total 2293.1900.0000 Uniforms
2293.2110.0000 Travel
Parking & Mileage
Total 2293.2110.0000 Travel
2293.2131.0000 Cellular Phones
Annual cellphone.charges for staff and Smartphone charges for the Supervisor, Animal Services.
Total 2293.2131.0000 Cellular Phones
2293.2140.0000 . Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2293.2140.0000 Telephones
2293.2210.0000 Advertising
Run Date: 4/13/16 3:55PM
2016
Budget
281,058
281,058
8,000
8,000
73,147
73,147
2,000
500
2,500
300
300
1,900
1,900
16,317
16,317
Advertising 600
Total 2293.2210.0000 Advertising
2293.2220.0000 Subscription & Publicati
Animal Sheltering and National Animal Control Association Magazines
Total 2293.2220.0000 Subscription & Publicati
2293.2340.0000 Seminars & Education
AASAO Seminar fee (2 x $1 00)
Bite Stick/OC Spray Training (2 x $200)
Other Seminars/Workshops + MLEO I Training
Total 2293.2340.0000 Seminars & Education
2293.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2293.2370.0000 Insurance Premium
2293.2394.0000 Recpt, Proin & Sp Events
"'~2 lu~
600
150
150
200
400
2,000
2,600
2,784
2,784
'.---
City of Pickering
2016
Approved Final Background Information
2293 Animal Services
To promote Petapolooza and other special events
Total 2293.2394.0000 Recpt, Prom & Sp Events
2293.2395.0000 Memberships
Association of Animal Shelter Administrators of Ontario, Society of Animal Welfare Administrators,
Humane Society of United States
OMMI
Total 2293.2395.0000 Memberships
2293.2399.0000 Outside Agency Services
Emergency veterinary costs
Miscellaneous. services (injured wildlife)
Disposal of dead animals (wild and domestic) removed from public areas and roads
Internet-Based GPS/AVL Subscription for Animal Services vehicles
Total 2293.2399.0000 Outside Agency Services
2293.2435.0000 Building Repairs & Maint
Cleaning-$21/hour x 8 hours/month
Snow removal at Animal Shelter
Waste removal
Security for Animal Shelter
Mat Rentals -$25 every 2 weeks
General repairs
Environmental Monitoring -water treatment and testing of well
Janitorial City staff (Term employees)
Total 2293.2435.0000 Building Repairs & Maint
2293.2457.0000 Vehicle Repairs & Maint
· Servicing of vehicle
Vehicle cleaning once.a year ($300 per cleaning)
Total2293.2457.0000 Vehicle Repairs & Maint
2293.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance-Animal Shelter
Total 2293.2479.0000 Sfwr/Hdwr Maint Contracts
2293.2648.0000 Building Rentals
Brougham-lease location ($1, 103.81/ mnth x 11 + (estimate) $1, 133.81) + HST
Total 2293.2648.0000 Building Rentals
2293.5300.0000 Stationery & Office Supp
General office supplies, forms & receipt books
Transfer from 2122
Total 2293.5300.0000 Stationery & Office Supp
2293.5530.0000 Utilities -Hydro
Brougham located facility-Budget based on 2015 actuals and rate increase in 2016
Total 2293.5530.0000 Utilities-Hydro
2293.5540.0000 Utilities -Oil
163
Run Date: 4/13/16 3:55PM
2016.
Budget
1,000
1,000
200
200
400
18,600
5,000
2,500
1,350
27,450
2,016
3,500
1,000
900
700
4,500
658
1,600
14,874
2,500
300
2,800
2,000
2,000
15,002
15,002
600
400
1,000
6,398
6,398
2293 Animal Services
City of Pickering
2016
Approved Final Background Information
Estimated oil costs for the Brougham facility.
Total 2293.5540.0000 Utilities -Oil
2293.5900.0000 Gas, Oil, Tires
Fuel: Unleaded 6,173 litres@ $.98/litre
Oil changes and tires-2 vehicles
Total 2293.5900.0000 Gas, Oil, Tires
2293.5902.0000 Supplies & Tools
Purchase of license tags
Purchase of supplies as required.
Cleaning supplies ·.
Total 2293.5902.0000 Supplies & Tools
2293.5903.0000 Shop Supplies
Animal feed
Medication
Microchips
Litter
Other
Total 2293.5903.0000 Shop Supplies
2293.7181.0000 Livestock Killed
Cost of livestock destroyed by other animals. (Offset by grant revenue 1623.2293)
Total 2293.7181.0000 Livestock Killed
Total Expenses
Revenues
1293.1516.0001 Dog Licences
Dog Licences
Total1293.1516.0001 Dog Licences
1293.1516.0002 Cat Licences
Cat Licences
Total1293.1516.0002 Cat Licences
1293.1516.0003 Other Licences
Other Licences
Total1293.1516.0003 Other Licences
1293.1520.0000 FINES
Fines
Total1293.1520.0000 FINES
1293.1570.0001 Dog Adoptions
Dog Adoptions
Total1293.1570.0001 Dog Adoptions
1293.1570.0002 Cat Adoptions
Run Date: 4/13/16 3:55PM
2016
Budget·
6,500
6,500
6,050
450
6,500
1,000
1,000
3,000
5,000
2,000
2,500
1,400
800
3,000
9,700
2,000
2,000
489,980
(47,000)
(47,000)
(12,000)
(12,000)
(1 ,000)
(1 ,000)
. (2,000)
(2,000)
(6,000)
(6,000)
Cat Adoptions (15,000)
164
2293 Animal Services
City of Pickering
2016
Approved Final Background Information
Total1293.1570.0002 Cat Adoptions
1293.1571.0000 IMPOUND FEES
Impound Fees
Total1293.1571.0000 IMPOUND FEES
1293.1572.0001 Owner Surrender
Owner Surrender Fees-resident and non resident
Total1293.1572.0001 Owner Surrender
1293.1572.0002 Dead Animal Pickup
Dead Animal Pick Up Fee
Total1293.1572.0002 Dead Animal Pickup
1623.2293.0000 Ont Grant-Animal Contro
Reimbursement for livestock claims due to livestock being destroyed by other animals
Total1623.2293.0000 ·ant Grant-Animal Contro
Total Revenues
Net Expenses
165
) ------
Run Date: 4/13/16 3:55PM
2016
Budget
(15,000)
(4,000)
(4,000)
(3,000)
(3,000)
(300)
(300)
(2,000)
(2,000)
{92,300)
397,680
culture & R.ecreaflont>eparfrrlerit
2014
Actuals
Expenditures
Salaries & Wages 6,087,387
Salaries & Wages -Prg. 717,236
Overtime 146,484
0001 Program Overtime 3,457
Employer Contributions 1,368,835
Conferences 1,115
Uniforms 35,865
Travel 18,565
Freight, Express & Cartage 1,037
Cellular Phones 32,678
Telephones 116,557
Advertising 156,578
Trade Shows, Exhib & Displays 554
Subscription & Publications 1,192
Seminars & Education 19,650
Purch Prnting/Broch/News Ltr 54,316
Insurance Premium 74,141
Ins. Deductible 510
Consulting & Professional 47,800
Recpt, Prom & Sp Events 32,705
Memberships 8,685
Photo, Mapping, Printing 122
Outside Agency Serv 162,146
Build Repairs & Mtce 1,023,378
Veh -Repairs & Maintenance 7,889
Mise Equip Repairs 299,582
Software/Hardware Maintenance Cor 45,159
Antiques Repairs Mtce. 6,737
' Other Fix. Assets Rep & Mtce. 38,788
Grounds Upkeep 2,056
Community Use of Schools 3,052
Building Rentals 25,941
Prgm -Build Rentals· 191,000
Rental Mise Equip 3,619
Land Rentals 3,250
Stationery & Office Supplies 14,544
Forms 1,215
Program Supplies 11 '1 01
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
6,285,780 6,227,442
744,230 692,140
136,765 179,970
7,540 0
1,458,072 1,499,385
882 3,000
40,206 47,220
20,472 21,000
93 2,000
32,570 33,430
115,075 117,496
153,631 159,200
532 750
932 1,000
26,975 34,720
54,839 55,000
77,522 76,815
1,333 9,000
0 100,000
38,938 47,850
12,163 13,081
0 500
225,694 217,015
1,174,269 1,197,780
7,249 8,800
243,328 255,195
41,223 54,380
6,001 5,800
62,577 54,300
654 2,500
4,577 3,100
26,584 26,124
191,000 191,000
2,331 3,500
0 4,100
14,557 15,650
1,419 1,800
9,697 11,800
171
'.----
Run Date: 4/13/16 3:00PM
~-~i:~;~:~:::~,i·~· INC./DEC. ·~""~-~ •. ;J;Jq":,·"'"':·· :.~~~ :' ;.•.;~:?~9:1·~~~~-~;~>~ ·"'. """'"~'""""'~...,,.,.._
235,058 6,462,500 3.77%
29,036 721,176 4.20%
0 179,970 0.00%
0 0 0.00%
40,918 1,540,303 2.73%
600 3,600 20.00%
(610) 46,610 (1.29%)
(8,600) 12,400 (40.95%)
0 2,000 0.00%
550 33,980 1.65%
(1 ,050) 116,446 (0.89%)
0 159,200 0.00%
0 750 0.00%
0 1,000 0.00%
(1,450) 33,270 (4.18%)
0 55,000 0.00%
0 76,815 0.00%
0 9,000 0.00%
243,472 343,472 243.47%
2,295 50,145 4.80%
1 '151 14,232 8.80%
0 500 0.00%
12,309 229,324 5.67%
63,550 1,261,330 5.31%
700 9,500 7.95%
26,800 281,995 10.50%
57,120 111,500 105.04%
0 5,800 0.00%
0 54,300 0.00%
0 2,500 0.00%
0 3,100 0.00%
38,111 64,235 145.89%
0 191,000 0.00%
0 3,500 0.00%
0 4,100 0.00%
0 15,650 0.00%
100 1,900 5.56%
11,250 23,050 95.34%
Culture & Recreation Department
2014
Actuals
Event Supplies 171,756
Prgms Supplies 74,315
Athletic Equip. Playroom 2,745
Drop-In Centre Supplies 3,308
Supplies -Special Events 20,715
Antique Purchases 675
Committee Expenses 7,787
Gift Shop Plaques 4,996
Utilities -Water 140,337
Utilities -Gas 273,836
Utilities-Hydro 1,012,154
Utilities -Oil 7,213
Utilities -Cable T.V. 928
Gas, Oil Tires 10,786
Supplies & Tools 47,176
Minor Furniture & Fixtures 15,353
Misc. Equipment 20,177
Taxes Tenant 0
Total Expenditures 12,579,183
Revenues
Federal Grant (62,915)
Ont. Specific Grants (100,698)
Other Agency Grts (9,837)
Program Registrations (1,401,577)
Gift Shop (7,876)
Snack Bar (14, 187)
Vending Machines (11 ,886)
Rentals (3,600)
Advertising Space (24,691)
Memberships-Pool/Health Club (7,000)
Programs (7,733)
Child Supervision (9,738)
Fitness Testing (29,845)
Donations (1 ,274)
Other Revenue 0
Admissions-Public & Edu. (111 ,228)
Admissions-Tennis (83,900)
Admissions -Skating (26,260)
Admissions-Public Swimming (57,503)
'-----
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
193,634 204,550
74,995 97,352
12,226 1,800
4,467 4,400
16,808 18,925
605 600
480 8,500
6,451 4,500
135,494' 147,989
287,629 280,544
1,124,595 1,126,541
5,211 5,683
978 850
6,725 10,702
36,935 48,750
6,352 39,017
28,452 18,467
0 1,575
13,161,747 13,394,588
(57,526) (48,715)
(95,815) (103,800)
(7,598) (9,000)
(1 ,529, 114) (1,381,396)
(8,033) (7,450)
(14,477) (14,465)
(11,765) (13,000)
(4,452) (4,200)
(27, 101) (74,000)
(7,000) (7,000)
(10,998) (11,100)
(29,634) (9,500)
(39,145) (35,000)
(1,218) (750)
(43) 0
(101,767) (110,000)
(89,725) (95,000)
(21,573) (25,500)
(60, 180) (67,036)
172
Run Date: 4/13/16 3:00PM
:-··:~-~if~-~H1~}~~¥h.~!:I~;·· :~~~~~~{ .; "·; ~"'9'·:)i'ii··~,J,·· .. ; .
INC./DEC. . \·:n-.··~-~ ~<!L-.,...-~~~? ··f'.--•-·,· :crA:p roveCJ.~l'A':!'· :. ::~l1~~1]Jtf~ftf\f'
3,500 208,050 1.71%
(1,210) 96,142 (1.24%)
0 1,800 0.00%
0 4,400 0.00%
(325) 18,600 (1.72%)
0 600 0.00%
0 8,500 0.00%
0 4,500 0.00%
(1 ,360) 146,629 (0.92%)
17,528 298,072 6.25%
108,030 1,234,571 9.59%
0 5,683 0.00%
0 850 0.00%
(1 ,877} 8,825 (17.54%)
(1,100) 47,650 (2.26%)
(16,817) 22,200 (43.10%)
(2,467) 16,000 (13.36%)
0 1,575 0.00%
855,212 14,249,800 6.38%
6,715 (42,000) (13.78%)
(13,960) (117,760) 13.45%
9,000 0 (100.00%)
(98,751) (1 ,480, 147) 7.15%
' (550) (8,000) 7.38%
0 (14,465) 0.00%
0 (13,000) 0.00%
0 (4,200) 0.00%
(3,000) (77,000) 4.05%
0 (7,000) 0.00%
1 '100 (10,000) (9.91%)
(14,500) (24,000) 152.63%
0 (35,000) 0.00%
0 (750) 0.00%
0 0 0.00%
0 (11 0,000) 0.00%
10,000 (85,000) (10.53%)
0 (25,500) 0.00%
0 (67,036) 0.00%
. . . . . . . . . . . . . . . . ' . .
'.'
'' ..... --------... _-_· . ___ ·_·_ :<;;itY::<>f::~ic __ k __ e_:):i~~-::_ :_::_:<>: .·.·.·.·.·.·.·.·.· '' .·.·.·.·.·.·.·.·.· .... . ·, :·:-:::::<:::::>:::::::::::::201:6:::: ''':::'
·.·.·.·.·.·.·.·.·.·
Expenditures -lncreases/(Decreases)
Budget Item
11 00 Salaries & Wages
11 00 Program Salaries
1400 Employer
Contributions
2110 Travel
2392 Consulting &
Professional Fees
2399 Outside Agency
Services
2435 Building Repairs &
Maintenance
2478 Miscellaneous
Equipment Repairs
2479 Software Hardware
Maintenance
Amount Explanations
$ 235,058 Increase is due to the introduction of one new Administrative
Assistant, Facilities position, the conversion of one permanent
part time museum staff position to full time, additional facility staff
hours for the maintenance/cleaning of various facilities, and
increased child care worker staff hours (offset entirely by
program revenue). Also, a new Coordinator, Marketing
Partnerships position was added to the budget. This is a
contract position to be evaluated and measured against the
additional revenue generated by this position. If the position fails ·
to meet its revenue targets, it will be eliminated at the end of
2016.
29,036 Increase in staff hours is due to new and enhanced programming
(1 00% offset by program revenues).
40,918 Benefits have increased due to higher long-term disability and
life insurance premium costs and an increase in the maximum
employer contribution amount for CPP and El .
(8,600) Reduction is due primarily to the relocation of staff offices in July
2016 from the Bentley House to 1101 Kingston Road.
243,472 Increase is due primarily to the Recreation Services Master Plan
and Facility Asset Management Plan (individual facility
assessments in 2016) which is largely funded from DC dollars,
and, to a l~sser extent, consulting services at the Pickering
Museum Village (due to a reallocation of funds from account
2399to 2392).
12,309 Increase is due to contracted services for new programs.
63,550 Increase is due to the reallocation of Greenwood Library facility
maintenance costs from cost centre 2745 (Library Services) to
2719 (C&R Community Centres) -due to recent closure of the
Greenwood Library Branch.
26,800 Increase is due primarily to the installation of Ductless Heat
Pumps at Brougham Hall.
57,120 Increase is due to the acquisition and implementation of the
Facility Asset Management Plan Software in 2016.
174
::~iW<if:P:i¢k¢rin9::::: ·.·.· .. . .. . .. . . . . . . .
. . . . . . . . . ·.· . ·. :::::: ~~1$:<:::: .: :_: ·.· .. ·.. . ..
. . . . . .. . .
· · :<):· ::>>:::::::~tiJ~u:i-~ ~:~ecr~a~~~:ri:P~P~~il'l~:rw::: . . . . ::: · ·
.. · .. :::::surTiii:laiY:Cif:~oteV\ioJihy:cu:rreiiteudget:c;hiinges:: ::::: .. . .. -. . . . . . . . .
Revenues -(lncreases)/Decreases ·
Budget Item
1610 Federal Grant
1623 Ontario Specific Grants
1640 Other Agency -Grants
9397 Program Registration
9970 Child Supervision
9921 Admissions-Tennis
9925 Admissions-Fitness Room
9931 Rentals-Ice Surface
9935 Rentals -Halls
9938 Rentals-East Shore C.C.
9941 Memberships-Tennis
9943 Memberships -Pool/Health
Club
9944 Memberships -Squash
9945 Membership General
9990 Other Miscellaneous
Revenue
9954 Netted Revenue
9927 Admissions -Virtual Golf
Studio
Total Revenue Changes
Amount Explanation
$6,715 Reduction due to the elimination of the Enabling Accessibility in
Communities Grant awarded and implemented in 2015 (for assistive
listening devices in various city facilities).
(13,960) Increase is due primarily to the Swim to Survive grant program to be
implemented in 2016.
9,000 Decrease due to loss of YMCA wage subsidy grant funding. as
the City no longer qualifies for the summer grants.
(98,751) Increase is based on 2015 actual revenues.
(14,500). Increase is based on 2015 actual revenues.
10,000 Reduction is based on 2015 actual revenues.
5,000 Reduction is based on 2015 actual revenues.
40,793 Reduction in rental revenues is primarily due to the closure of
Delaney Rink from early April to late October 2016 in order to
complete the renovation project.
(10,000) Increase is based on 2015 actual revenues at the Rec. Complex.
(7,000) Increase is based on 2015 actual revenues.
7,000 Reduction is based on 2015 actual revenues.
30,000 Reduction is based on 2015 actual revenues.
15,000 Reduction is based on 2015 actual revenues.
25,000 Reduction is based on 2015 actual revenues.
(18,000) Increase is primarily due to anticipated sponsorship revenue at the
Pickering Museum Village.
(6, 791) Increase is due to an allocation of additional hours for facility staff to
clean the Libraries (offset 100% by 2745.2435).
25,000 ResJuction is due to the elimination of this project from 'the 2016 .
budget.
($3,419)
176
Cult. & Rec. Admin.
2014
Actuals
Expenditures
Salaries & Wages 1,154,584
Overtime 20,867
Employer Contributions 305,797
Conferences 1 '115
Uniforms 3,185
Travel 14,028
Cellular Phones 7,916
Telephones 18,998
Advertising 110,710
Subscription & Publications 772
Seminars & Education 3,862
Insurance Premium 11,319
Consulting & Professional 0
Recpt, Prom & Sp Events 8,186
Memberships 2,336
Photo, Mapping, Printing 122
Outside Agency Serv 16,348
Software/Hardware Maintenance Cor 37,967
Building Rentals 25,926
Stationery & Office Supplies 2,973
Committee Expenses 7,787
Utilities -Hydro 12,726
Minor Furniture & Fixtures 7,231
Total Expenditures 1,774,755
Revenues
Total Revenues 0
Transfers from Reserves & R.F.
Trans. from Continuing Studies Res. 0
Transfer from Reserve Fund 0
Total Transfers 0
Net 1,774,755
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
1,253,501 1,280,748
20,113 26,840
349,005 356,064
882 3,000
1,818 2,500
12,090 12,000
7,737 7,800
19,608 18,106
. 111,207 116,000
736 400
4,274 6,460
11,840 11,630
0 100,000
540 1,600
3,612 3,991
0 500
17,203 18,535
40,170 45,900
26,574 26,114
3,339 3,100
480 8,500
12,745 14,126
0 0
1,897,474 2,063,914
0 0
0 0
0 (75,000)
0 (75,000)
1,897,474 1,988,914
178
Run Date: 4/14/16 2:26PM
'." I~il:;: >~i~!" 9f1J:~f INC./DEC. '·>'~$l'!~ '"lf ,;.f•?!!!. ., .9~.:.;, ;,
'
78,148 1,358,896 6.10%
0 26,840 0.00%
16,495 372,559 4.63%
600 3,600 20.00%
0 2,500 0.00%
(7,000) 5,000 (58.33%)
0 7,800 0.00%
1,696 19,802 9.37%
0 116,000 0.00%
0 400 0.00%
(1 ,730) 4,730 (26.78%)
475 12,105 4.08%
166,087 266,087 166.09%
2,900 4,500 181.25%
2,973 6,964 74.49%
0 500 0.00%
(1,000) 17,535 (5.40%)
57,120 103,020 124.44%
38,111 64,225 145.94%
0 3,100 0.00%
0 8,500 0.00%
(5,711) 8,415 (40.43%)
4,200 4,200 0.00%
353,364 2,417,278 17.12%
0 0 0.00%
(26,522) (26,522) 0.00%
(133,315) (208,315) 177.75%
(159,837) (234,837) 213.12%
193,527 ~-:t :, .l:'\;l'·'''t;· .... , .. ,~-..:z_~-·~--"1: :· ... ;2;18~;441:; .. :;::2(.~::;~:"13'•/o
2711 Cult. & Rec. Admin.
Expenditures
2711.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2016
Approved Final Background Information
Accessibility Coordinator position converted from full-time to part-time (1 ,092 hrs). Savings used
to fund additional hours for Facility Attendant and Youth Leader term positions in Cost Centre
2735
New Administrative Assistant, Facilities full time position-Start date June 1, 2016. Funded from
the transfer of an administrative position from 2240.
New Coordinator, Marketing Partnerships contract position-Start date July 1, 2016. Funded from
increased revenues through new sponsorships and partnership arrangements.
Total2711.1100.0000 Salaries & Wages
2711.1200.0000 Overtime
Program Registration ( 3 sessions )
Programs and Events·
Department Graphics
Administration
Facilities
Total2711.1200.0000 Overtime
2711.1400.0000 Employer Contributions
This.item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to Accessibility Coordinator position converted from full-time to part-time (1 ,092
hrs). Savings used to fund additional hours for Facility Attendant and Youth Leader term positions
in Cost Centre 2735
Benefits related to new Administrative Assistant, Facilities full time position. Funded from the
transfeF of an administrative position from 2240.
Total_2711.1400.0000 Employer Contributions
2711.1800.0000 Conferences
Ontario Association of Architects-Supervisor, Facilities Operations
The Municipal Forum on Sponsorship
Total 2711.1800.0000 Conferences
2711.1900.0000 UNIFORMS
For City Event Staff
Total2711.1900.0000 UNIFORMS
2711.2110.0000 Travel
Parking & Mileage
Total 2711.2110.0000 Travel
2711.2131.0000 Cellular Phones
Annual Smartphone charges-various staff (Manager, Supervisor (2), Coordinator (4).
Annual Smartphone & Tablet charges-Director, C&R
Total 2711.2131.0000 Cellular Phones
179
Run Date: 4/13/16 3:56PM
2016
Budget
·1,307,114
(19,238)
33,020
38,000
1,358,896
2,300
10,230
6,230
1,830
6,250
26,840
370,235
(8,242)
10,566
372,559
2,000
1,600
3,600
2,500
2,500
5,000
5,000
6,600
1,200
7,800
2711 Cult. & Rec. Admin.
2711.2140.0000 Telephones
City of Pickering
2016
Approved Final Background Information
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2711.2140.0000 Telephones
2711.2210.0000 Advertising
Includes all Sections within the Division -radio advertising, additional City promotion
Accessible Communications
Community Page
Program & Teen Advertising
Corporate Tourism
Total 2711.2210.0000 Advertising
2711.2220.0000 Subscriptions & Publicati
Includes all Division Sections excluding Museum and Complex
Total 2711.2220.0000 Subscriptions & Publicati
2711.2340.0000 Seminars & Education
Construction Institute of Canada Construction Law Course-Manager, Facilities Operations (new)
Festival & Events Ontario -Coordinator, Cultural Services
Arts Build Ontario-Supervisor, Facilities Operations (new)
Ontario Recreation Facilities Association, Recreation Facilities Business Management II Course -
Supervisor, Recreation Services (new)
CPRC & First Aid Training -Various staff
Accessibility Conference -Accessibility Coordinator
Total 2711,2340.0000 Seminars & Education
2711.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2711.2370.0000 Insurance Premium
2711.2392.0000 Consulting & Professional
Recreation Services Master Plan (75% DC Funded)
Facility Condition Assessments (ESCC, Don Beer & Dunbarton Pool) -funded from FGT
Facility Asset Management Plan-PO# 150705 (75% DC funded and 25% funded from Continuing
Studies Res.)
Total 2711.2392.0000 Consulting & Professional
2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Administrative staff plus Marketing/ Promotion area
Total 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2711.2395.0000 Memberships
(1x$630) Ont.Rec & Facilities Assoc., (1x$396) Festivals & Events
Royal Architectural Institute of Canada (RAIC)
Canadian Institute of Quantity Surveyors (CIQS)
Ontario Association of Architects
180
Run Date: 4/13/16 3:56 PM
2016
Budget
19,802
19,802
20,200
1,000
83,600
5,000
6,200
116,000
400
400
1,000
900
130
1,500
200
1,000
4,730
12,105
12,105
125,000
35,000
106,087
266,087
4,500
4,500
1,026
415
530
915
City of Pickering
2016
Approved Final Background Information
2711 Cult. & Rec. Admin.
Creative City Network of Canada
Parks and Recreation Municipal Membership
Total 2711.2395.0000 Memberships
2711.2396.0000 Photo,Mapping,Printing
To cover professional services for photography map & printing reproductions
Total 2711.2396.0000 Photo,Mapping,Printing
2711.2399.0000 Outside Agency Services
Fire Alarm & Security System Monitoring Contract (Bentley House)
Environics data mining software (year 2 of a 3 year agreement)
Total 2711.2399.0000 Outside Agency Services
2711.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Recreation -ACtive
Maintenance -Auto Cad
Maintenance -Facility Asset Management
Transition from Active to Active Net (year 1 of 2)
Maintenance -Adobe Photo Shop
Total 2711.2479.0000 Sfwr/Hdwr Maint Contracts
2711.2648.0000 Building Rentals
Rental charges associated with Bentley House (7 months).
Rental charges associated with 1101 Kingston Road lease (6 months).
Total 2711.2648:0000 Building Rentals
2711.5300.0000 Stationery & Office Suppl
General office supplies
Minor office supplies & equipment -Bentley House and Kingston Road offices
Total 2711.5300.0000 Stationery & Office Suppl
2711.5350.0002 Cttee Exp-Access Cttee
Committee Special Event expenses
Total 2711.5350.0002 Cttee Exp-Access Cttee
2711.5350.0003 Cttee Exp-Cultural Advsry
Committee r~lated expenses
Total 2711.5350.0003 Cttee Exp-Cultural Advsry
2711.5530.0000 Utilities-Hydro
Hydro costs (seven months) for Bentley House (electricalheating)
Total 2711.5530.0000 Utilities-Hydro
2711.5973.0000 Furniture & Fixtures
Run Date: 4/13/16 3:56PM
2016
Budget
463
3,615
6,964
500
500
735
16,800
17,535
45,300
600
30,000
27,000
120
103,020
15,725
48,500
64,225
1,600
1,500
3,100
6,000
6,000
2,500
2,500
8,415
8,415
New workstation 4,200
Total 2711.5973.0000 Furniture & Fixtures 4,200
Total Expenses 2,417,278
Revenues
1911.2711.0000 Trsf frm Res -C&R Admin
181
2711 Cult. & Rec. Admin.
City of Pickering
2016
Approved Final Background Information
Funding for Facility Asset Management Plan (25% Continuing Studies Res. Funded)
Total1911.2711.0000 Trsf frm Res -C&R Admin
1920.2711.0000 Trsf frm RF-C&R Admin
Funding for Recreation Services Master Plan (75% DC Funded)
Federal Gas Tax funding for Facility Condition Assessments (ESCC, Don Beer & Dunbarton Pool)
Funding for Facility Asset Management Plan (75% DC Funded)
Total1920.2711.0000 Trsf frm RF -C&R Admin
Total Revenues
Net Expenses
182
Run Date: 4/13/16 3:56PM
2016
Budget
(26,522)
(26,522)
(93,750)1
(35,000)
(79,565)
(208,315)
(234,837)
2,182,441
City of Pickering
2016
Approved Final Background Information
2124 Civic Centre
Expenditures
2124.1100.0000 Salaries & Wages
Base Salaries and Wages
Total 2124.1100.0000 Salaries & Wages
2124.1200.0000 . Overtime
To meet service level/workload commitments
Total 2124.1200.0000 Overtime
2124.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT} and employer provided benefits such as
extended health and dental
Total 2124.1400.0000 Employer Contributions
2124.1900.0000 Uniforms
Uniforms
Total 2124.1900.0000 Uniforms
2124.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2124.2370.0000 Insurance Premium
2124.2371.0000 Insurance Deductible
Insurance Deductible
Total 2124.2371.0000 Insurance Deductible
2124.2392.0000 Consulting & Professional
Safety Plan Update-PO# 150516
Total 2124.2392.0000 Consulting & Professional
2124.2399.0000 Outside Agency SerVices
Base Hospital Support Defibrillation Program
Technical support
Total 2124.2399.0000 Outside Agency Services
2124.2435.0000 Building Repairs & Mainte
Run Date: 4/13/16 3:56PM
2016
Budget
222,739
222,739
5,230
5,230
45,240
45,240
2,500
2,590
4,015
4,015
1,000
1,000
3,969
3,969
1,000
4,800
5,800
Security Contract 30,800
Provision for building repairs & services
Provision for furniture repairs
Provision for supplies
Misc. Costs (outside lighting, signage, etc.) (50%)
Underground -power washing/floor repairs/line painting
Provision for inspection and replacement of worn components (HVAC system)
GE Lighting -Transformer Maintenance
Card Access System
Window, door and lock repair/replacement
Fire Alarm and Security Monitoring Contract
Defibrillator Monitoring Contract
184
25,000
4,000
12,000
6,000
9,500
19,500
1,575
3,150
5,000
735
220
City of Pickering
2016
Approved Final Background Information
2124 Civic Centre
Electrical Maintenance and Infrared Scan
Tower Roof Drain Inspection
Tower Clock Inspection & Repairs
Chemical treatment of boilers and condensing equipment (50% costs shared with Library)
Fuel Tank cleaning and inspection
Carpet Service -Mats
Carpet Cleaning
Snow Removal, 50% of costs shared with Library
Window Washing
Carpet Replacement
Council Chambers Sound System Repairs
Painting & Drywall Repairs
Ground Floor Entrance Doors-Security System
CO Gas Detection System (replacement)
Total 2124.2435.0000 Building Repairs & Mainte
2124.2478.0000 Misc.Equipment Repairs &
Standby Generator (diesel generator) -Cost shared with Library
York Centrifugal Chiller & Starters-Cost shared with Library
Boilers -Cost shared with Library
Elevator ~ Cost shared with Library
Fire Alarm, Sprinkler System & Fire Extinguishers -Cost shared with Library
Overhead garage doors
Electrical Safety Authority (yearly inspection fee as per legislation under Electrical Code)
Energy Management System--Service Contract
Security Camera Repairs & Replacement
Switch Station Sub Panel Inspection
Total 2124.2478.0000 Misc.Equipment Repairs &
2J24.2678.0000 Mise Equipment Rentals
Rental of tools for specific jobs
Total 2124.2678.0000 Mise Equipment Rentals
2124.5510.0000 Utilities-Water
Budget based on 2015 actuals and regional water rate increase in 2016
Total 2124.5510.0000 Utilities-Water
2124.5520.0000 Utilities-Gas
Budget based on 2015 actuals
Total 2124.5520.0000 Utilities-Gas
2124.5530.0000 Utilities-Hydro
Budget based on 2015 actuals and rate increase in 2016
Total 2124.5530.0000 Utilities-Hydro
2124.5550.0000 Cable TV
Local cable TV charges for Civic Complex building.
Total 2124.5550.0000 Cable TV
185
Run Date: 4/13/16 3:56PM
2016
Budget
3,000
1,000
1,500
3,000
1,200
2,000
3,500
4,500
5,500
22,500
5,500
3,000
25,000
.7.000
205,680
3,000
6,500
3,000
4,600
3,200
1,000
6,400
2,000
1,400
2,000
33,100
500
500
13,032
13,032
29,121
29,121
149,824
149,824
850
850
I-----
City of Pickering
2016
Approved Final Background Information
2124 Civic Centre
2124.5902.0000 Supplies & Tools
First Aid & Safety supplies
Small tools
Total2124.5902.0000 Supplies & Tools
Total Expenses
Revenues
1911.2124.0000 Trsffrm Res -Civic Cmplx
Funding for Safety Plan Update
Total 1911.2124.0000 Trsf frm Res -Civic Cmplx
2124.9916.0000 Vending Machines
Civic Complex vending machine sales
Total 2124.9916.0000 Vending Machines
2124.9954.0000 Net Rev-Cining Chrgbk
Payment from Library for services provided by Civic Complex staff
Janitorial staff-City (cost recovery from Library)
Janitorial staff-City (cost from Operations Adm.)
Janitorial staff-City (cost from Animal Services)
Total 2124.9954.0000 Net Rev-Cining Chrgbk
Total Revenues
Net Expenses
186
I-----
Run Date: 4/13/16 3:56PM
2016
Budget
2,500
500
3,000
725,600
(3,969)
(3,969)
(1 ,000)
(1 ,000)
(2,000)
(90,886)
(35,823)
(1 ,600)
(130,309)
(135,278)
590,322
Senior Citizens Centre
2014
Actuals
Expenditures
Salaries & Wages 248,262
Overtime 1,152
Employer Contributions 49,998
Uniforms 397
Travel 359
Telephones 7,053
Advertising 130
Seminars & Education 789
Insurance Premium 2,199
Recpt, Prom & Sp Events 7,712
Memberships 450
Outside Agency Serv 61
Build Repairs & Mtce 64,125
Mise Equip Repairs 18,007
Software/Hardware Maintenance Cor 0
Athletic Equip. Playroom 2,745
Utilities -Water 4,402
Utilities -Gas 9,220
Utilities-Hydro 17,037
Supplies & Tools 2,059
Misc. Equipment 0
Total Expenditures 436,157
Revenues
Federal Grant (22,71 0)
Ont. Specific Grants (54,930)
Other Mise Revenue (22,813)
Total Revenues {100,453)
Transfers from Reserves & RF.
Transfer from Reserve Fund 0
Total Transfers 0
Net 335,704
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
262,019 217,963
5,793 2,000
59,372 42,960
762 610
894 1,000
6,442 6,333
0 200
758 1,200
2,329 2,347
14,346 9,950
450 450
725 1,000
61,998 58,355
13,194 19,100
0 1,200
12,226 1,800
4,841 4,720
9,015 9,548
23,067 18,911
1 '114 1,500
0 0
479,345 401,147
0 0
(54,242) (57,700)
(25,598) (24,700)
{79,840) {82,400)
0 0
0 0
399,505 318,747
187
Run Date: 4/14/16 2:26PM
·ll,.fll,f INC./DEC.
,._, ... ,..· .•. .,._, . .,_ ....... ·""'· ;_ ·•'• o·~·-~ .-'-" '.
9,006 226,969 4.13%
0 2,000 0.00% ..
450 43,410 1.05%
0 610 0.00%
0 1,000 0.00%
100 6,433 1.58%
0 200 0.00%
200 1,400 16.67%
0 2,347 0.00%
3,395 13,345 34.12%
50 500 11.11%
0 1,000 0.00%
29,700 88,055 50.90%
0 19,100 0.00%
0 1,200 0.00%
0 1,800 0.00%
360 5,080 7.63%
(23) 9,525 (0.24%)
3,891 22,802 20.58%
0 1,500 0.00%
8,000 8,000 0.00%
55,129 456,276 13.74%
0 0 0.00%
(2,000) (59,700) 3.47%
(3,000) (27,700) 12.15%
{5,000) {87,400) 6.07%
(10,200) (10,200) 0.00%
{10,200) {10,200) 0.00%
39,929 1·: ;j;L~· 358iii7'6;; >!~:·:~~~~;~~~i.2:~~~9k~
City of Pickering
2016
Approved Final Background Information
2572 Senior Citizens Centre
Expenditures
2572.1100.0000 Salaries & Wages
Base Salaries and Wages
Additional hours (140 hrs) for Youth Leaders term positions
Reduction in hours (112 hrs) for Coordinator, Youth Programs term positions
Increase in contract program instructors hours
Additional Hours (132 hrs) for Facility Custodian part-time positions
Total2572.1100.0000 Salaries & Wages
2572.1200.0000 Overtime
To meet service level/workload commitments
Total 2572.1200.0000 Overtime
2572.1400.0000. · Employer Contributions
This item includes mandatory deaucti~ns (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to additional hours (140 hrs) for Youth Leaders term positions
Benefits related to reduction in hours (112 hrs) for Coordinator, Youth Programs term positions
Benefits related to additional Hours (132 hrs) for Facility Custodian part-time positions
Total_2572.1400.0000 Employer Contributions
2572.1900.0000 Uniforms
As per the Collective Agreement
Total 2572.1900.0000 Uniforms
2572.2110.0000 Travel
Parking & Mileage
Total 2572.2110.0000 Travel
2572.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2572.2140.0000 Telephones
2572.2210.0000 Advertising
Display and promotion
Total 2572.2210.0000 Advertising
2572.2340.0000 Seminars & Education
Older Adults Centre's Association (OACAO) Seniors Conference -Coordinator, Recreation
Programs
DEAN Elder Abuse -PCCC, Recreational Programmer
Defibrillator Training & Recertification -Various staff
Total 2572.2340.0000 Seminars & Education
2572.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property) .
. Total 2572.2370.0000 Insurance Premium
188
Run Date: 4/13/16 3:56PM
2016
Budget
221,098
1,815
(3,351)
3,817
3,590
226,969
2,000
2,000
43,252
83
(249)
324
43,410
610
610
1,000
1,000
6,433
6,433
200
200
600
400
400
1,400
2,347
2,347
2572 Senior Citizens Centre
City of Pickering
2016
Approved Final Background Information
2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
Run Date: 4/13/16 3:56 PM
2016
Budget
Big Band Events 1, 720
Poinsettia Tea
Mayor's Light Tour
Seniors' Month Celebration--June each year
Active Living Fair (new-100% funded by grant and sponsorship)
Total 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
2572.2395.0000 Memberships
Older Adult Centres Association of Ontario
Total 2572.2395.0000 Memberships
2572.2399.0000 Outside Agency Services
Base Hospital Support Defibrillation Program
Total 2572.2399.0000 Outside Agency Services
2572.2435.0000 Building Repairs & Mainte
Caretaking supplies
General supplies
Electrical and Plumbing
Doors, Windows, Locks & Skylight repairs/replacement
Fire Alarm & Security Monitoring Contract
Defibrillator Monitoring Contract
Snow Ploughing & Salting
Carpet Cleaning Service
Elderly Persons Centre Grant Special Projects (offset by EPC Special Projects Grant)
Painting & Plaster Repairs (Hallways)
Fire Separation Repairs (new doors/partitions to upper mechanical room)
Light fixture replacements (lawn bowling & community room) -(funded 100% from FGT)
Total 2572.2435.0000 Building Repairs & Mainte
2572.2478.0000 Misc.Equipment Repairs &
HVAC Servicing
General Repairs and Maintenance
Boiler Repair and Maintenance
Fire Inspection
Emergency Lighting
Energy Management--Service Contract
TSSA Inspection and Maintenance lift
Chairlift Inspection
Total 2572.2478.0000 Misc.Equipmtmt Repairs &
2572.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance-MySeniorCentre software
Total 2572.2479.0000 Sfwr/Hdwr Maint Contracts
2572.5320.0000 Athletic Equip & Playroom
189
5,625
1,600
1,400
3,000
13,345
500
500
1,000
1,000
6,300
2,100
4,000
18,000
735
220
14,000
2,000
15,000
5,500
10,000
10,200
88,055
3,000
8,000
1,000
500
3,500
500
t,600
1,000
19,100
1,200
1,200
City of Pickering
2016
Approved Final Background Information
2572 Senior Citizens Centre
To assist in the provision of supplies and equipment for various Older Adult Programs. Program
supplies offset completely by revenue
Total 2572.5320.0000 Athletic Equip & Playroom
2572.5510.0000 Utilities-Water
Budget based on 2015 actuals and regional water rate increase in 2016
Total 2572.5510.0000 Utilities-Water
2572.5520.0000 Utilities -Gas
Budget based on 2015 actuals
Total 2572.5520.0000 Utilities -Gas
2572.5530.0000 Utilities -Hydro
Budget based on 2015 actuals and rate increase in 2016
Total 2572.5530.0000 Utilities -Hydro
2572.5902.0000 Supplies & Tools
First Aid & Safety (replacement) and Small tools (replacement)
Total 2572.5902.0000 Supplies & Tools
2572.5978.0000 Misc. Equipment
Bench Replacement (East Shore Community Centre -Gym)
Hall Benches & Gym Tables
Total 2572.5978.0000 .Misc. Equipment
. Total Expenses
Revenues
1623.2572.0000 Ont Grant-SeniorCitize
Elderly Persons Centre Operating Grant
EPC Special Projects Grant
Older Adults Centre's Association of Ontario Active Fair (new)
Total 1623.2572.0000 Ont Grant -Senior Citize
1920.2572.0000 Trsf frm RF -Seniors Ctr
Federal Gas Tax Funding for light fixture replacements (lawn bowling & community room)
Total1920.2572.0000 Trsffrm RF-Seniors Ctr
2572.9990.0000 Other Revenue
Arts & Crafts
Dancing
Seniors Events -Ticket Sales & Sponsorship
Total 2572.9990.0000 Other Revenue
Total Revenues
Net Expenses
190
Run Date: 4/13/16 3:56PM
2016
Budget
1,800
1,800
5,080
5,080
9,525
9,525
22,802
22,802
1,500
1,500
3,000
5,000
8,000
456,276
(42,700)
(15,000)
(2,000)
(59,700)
(10,200)
(10,200)
(10,000)
(12,000)
(5,700)
(27,700)
(97,600)
358,676
Programs
2014
Actuals
Expenditures
Salaries & Wages 439,641
Salaries & Wages-Prg. 717,236
Overtime 8,205
0001 Program Overtime 3,457
Employer Contributions 136,140
Uniforms 4,021
Travel 2,044
Cellular Phones 1,320
Telephones 4,057
Subscription & Publications 0
Seminars & Education 1,324
Purch Prnting/Broch/News Ltr 54,316
Insurance Premium 12,453
Recpt, Prom & Sp Events 4,033
Memberships 1,414
Outside Agency Serv 74,988
Mise Equip Repairs 0
Community Use of Schools 3,052
Prgm -Build Rentals 191,000
Forms 0
Program Supplies 0
Event Supplies 171,756
Prgms Supplies 74,315
Drop-In Centre Supplies· 3,308
Supplies & Tools 2,065
Misc. Equipment 6,652
Total Expenditures 1,916,797
Revenues
Federal Grant (28,615)
Ont. Specific Grants (3,128)
Other Agency Grts . (9,041)
Program Registrations (1 ,401 ,577)
Advertising Space (17,066)
Other Mise Revenue (43,980)
Total Revenues ( 1 ,503,407)
Transfers from Reserves & R.F.
Total Transfers 0
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
493,285 485,797
744,230 692,140
6,576 11,900
7,540 0
151,586 152,066
3,672 5,000
3,781 2,500
1,062 1,500
3,542 4,799
40 100
3,251 3,300
54,839 55,000
12,227 12,320
2,492 15,300
2,526 2,514
98,527 89,940
0 200
4,577 3,100
191,000 191,000
0 500
0 0
193,634 204,550
74,995 97,352
4,467 4,400
460 3,200
6,049 8,000
2,064,358 2,046,478
(37,018) (30,000)
0 (4,000)
(7,014) (8,000)
(1,529,114) (1 ,381 ,396)
(17,351) (19,000)
(49,730) (71 ,000)
(1 ,640,227) (1,513,396)
0 0
191
Run Date: 4/14/16 2:27PM
INC./DEC. lf:lti~lll~~
(2,324) 483,473 (0.48%)
29,036 721,176 4.20%
0 11,900 0.00%
0 0 0.00%
1,142 153,208 0.75%
0 5,000 0.00%
0 2,500 0.00%
0 1,500 0.00%
(1,093) 3,706 (22.78%)
0 100 0.00%
(650) 2,650 (19.70%)
0 55,000 0.00%
(700) 11,620 (5.68%)
0 15,300 0.00%
(1,214) 1,300 (48.29%)
38,539 128,479 42.85%
0 200 0.00%
0 3,100 0.00%
0 191,000 0.00%
0 500 0.00%
11,250 11,250 0.00%
3,500 208,050 1.71%
(1,210) 96,142 (1.24%)
0 4,400 0.00%
0 3,200 0.00%
0 8,000 0.00%
76,276 2,122,754 3.73%
(1 ,000) (31 ,000) 3.33%
(11 ,960) (15,960) 299.00%
8,000 0 (100.00%)
(98,751) ( 1 ,480, 147) 7.15%
0 (19,000) .0.00%
0 (71,000) 0.00%
(103,711) (1,617, 107) 6.85%
0 0 0.00%
2712 Programs
Expenditures
City of Pickering
2016
Approved Final Background Information
2712.1100.0000 Salaries & Wages
Base Salaries and Wages
Total 2712.1100.0000 Salaries & Wages
2712.1100.9000 PROGRAMS SALARIES & WAGES
Dance
Languages
Summer Camps - 3 to 12
Fitness
Learn to Swim
Culinary Arts
March Break Camp
Arts
Photography
Pre-School Skating ·
Badminton
Babysitting
Volleyball
Karate
Pre-School
Youth Prgms
Pre Teen Dances
Kindergym
Adult Leisure
Standby Allowance
New Programs
Camps 13+
Prg -(9301)
Prg-(9306)
Prg-(9307)
Prg-(9~14)
Prg-(9316)
Prg-(9317)
Prg-(9320)
Prg-(9321)
Prg-(9322)
Prg-(9325)
Prg-(9334)
Prg-(9338)
Prg-(9339)
Prg-(9340)
Prg-(9353)
Prg-(9361)
Prg-(9362)
Prg-(9369)
Prg-(9384)
Prg-(9388)
Prg-(9999)
Prg-(9319)
Total2712.1100.9000 PROGRAMS SALARIES & WAGES
2112.1200.0001 c.s.& F.-Overtime
To meet service level/workload commitments
Total2712.1200.0001 C.S.& F.-Overtime
2712.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefit costs related to program instructors
Total 2712.1400.0000 Employer Contributions
2712.1900.0000 Uniforms
As per the Collective Agreement & Security Guards (legislated)
Total2712.1900.0000 Uniforms
2712.2110.0001 TRAVEL
Parking & Mileage
Total 2712.2110.0001 T~VEL
193
Run Date: 4/13/16 3:57PM
2016
Budget
483,473
483,473
13,000
1,200
140,000
33,000
363,005
1,000
18,000
8,000
1,000
4,343
1,653
600
4,000
10,000
28,000
18,312
10,000
15,000
1,000
38,563
10,000
1,500
721 '176
11,900
11,900
97,686
55,522
153,208
5,000
5,000
2,500
2,500
City of Pickering
2016
Approved Final Background Information
2712 Programs
2712.2131.0001 Cellular Phones
Cellular Phone Charges. Various staff (Coordinator, Rec. Programs, Rec. Programmer,
Coordinator, Youth Leadership Programs, Facility Security Guards)
Total 2712.2131.0001 Cellular Phones
2712.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2712.2140.0000 Telephones
2712.2220.0000 Subscriptions & Publicati
To continue to enhance the general program resource library
Total 2712.2220.0000 Subscriptions & Publicati
2712.2340.0000 Seminars & Education
High Five Quality Assurance Program -New camp staff and program instructors
High Five Instructor Training (new)
Defibrillator Training & Recertifications -Various staff
(PRO) MBA Annual Youth Symposium-Coord., Recreation Programs
Total 2712.2340.0000 Seminars & Education
2712.2365.0000 Purch. Pr./Broch./News Lt
Printing costs associated with City brochures and promotional activities
Total 2712.2365.0000 Purch. Pr./Broch./News Lt
2712.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2712.2370.0000 Insurance Premium
2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Sponsorship Program (100% offset by sponsorship revenue)
Total 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2712.2395.0000 Memberships
High Five Annual Renewal
Total 2712.2395.0000 Memberships
2712.2399.9307 Outsd Agncy-Sum Camp 3-12
Contracted Programs and Services
Total 2712.2399.9307 Outsd Agncy-Sum Camp 3-12
2712.2399.9316 C.S. & F. Outside Ag. Swi
Busing for Swim to Survive Program (completely offset by grant)
Total2712.2399.9316 C.S. & F. Outside Ag. Swi
2712.2399.9319 Outsd Agncy-Sum Camps 13+
Contracted Programs
Total 2712.2399.9319 Outsd Agncy-Sum Camps 13+
2712.2399.9320 Outsd Agncy-Mar Brk Camps
Contracted Programs and Services
194
Run Date: 4/13/16 3:57 PM
2016
Budget
1,500
1,500
3,706
3,706
100
100
500
1,000
800
350
2,650
55,000
55,000
11,620
11,620
15,300
15,300
1,300
1,300
62,000
62,000
9,299
9,299
9,000
9,000
6,000
2712 Programs
City of Pickering
2016
Approved Final Background Information
Total 2712.2399.9320 Outsd Agncy-Mar Brk Camps
2712.2399.9325 Outside Agnecy Services
Contracted Programs
Total 2712.2399.9325 Outside Agnecy Services
2712.2399.9361 Outsd Agncy-Yth Prgms
Contracted Programs
Total 2712.2399.9361 Outsd Agncy -Yth Prgms
2712.2399.9362 Outsd Agncy-Pre Teen
Contracted Services
Total 2712.2399.9362 Outsd Agncy-Pre Teen
2712.2399.9384 Outsd Agncy-Adult Leisure
Run Date: 4/13/16 3:57 PM
2016
Budget
12,000
12,000
10,000
10,000
13,000
13,000
Adult Leisure 7,180
Total 2712.2399.9384 Outsd Agncy-Adult Leisure
2712.2478.0000 Misc. Equipment Repairs &
To cover repairs and maintenance for various equipment
Total 2712.2478.0000 .Misc.Equipment Repairs &
2712.2642.0000 Community Use of Schools
Custodian wages for General RecreatiQn Programs
Total2712.2642.0000 Community Use of Schools
· 2712.2648.0000 C.S & F Prog
Summer camp rentals
Learn to swim rentals
March break rentals
Arts rentals
Pre-school rentals
Pre-teen dances rentals
Kindergym rentals
2712.5302.0000 Forms
Total 2712.2648.0000 ·C.S & F Prog
Pre-printed confirmation paper and cash application forms for Escom computer system
Total2712.5302.0000 Forms
2712.5320.0000 C.S & F Prog. Supp
Dance supplies
Summer camp supplies
Fitness supplies
Learn to swim supplies
Camps -13+ supplies
March break camp supplies
Arts supplies
Pre-school skating supplies
Badminton supplies
Volleyball supplies
Prg-(9301)
Prg-(9307)
Prg -(9314)
Prg-(9316)
Prg-(9319)
Prg-(9320)
Prg-(9321)
Prg-(9325)
Prg-(9334)
Prg-(9339)
195
7,180
200
200
3,100
3,100
10,000
'164,000
1,000
3,700
4,000
6,300
2,000
191,000
500
500
300
10,615
18,000
36,902
500
2,000
1,000
200
1,200
1,200
City of Pickering
2016
Approved Final Background Information
2712 Programs
Karate supplies
Pre-school supplies
Youth program supplies
Pre-teen dance supplies
Adult Leisure
Kindergym supplies
New program supplies
Babysitting supplies
Culinary Arts Supplies
Prg-(9340)
Prg-(9353)
Prg-(9361)
Prg-(9362)
Prg-(9384)
Prg-(9369)
Prg-(9999}
Prg-(9338)
Prg-{9317)
Total 2712.5320.0000 C.S & F Prog. Supp
2712.5320.9000 Community Events
Event Supplies
Total 2712.5320.9000 Community Events
2712.5320.9001 Canada Day Community Grps
Supplies used by community groups for Canada Day. Cost, offset by donations from the
community.
Total2712.5320.9001 Canada Day Community Grps
2712.5320.9002 Canada Day-Daytime
Electrical
Rentals of various equipment
Citizenship Ceremony in Council Chambers on Canada Day
Total 2712.5320.9002 Canada Day -Daytime
2712.5320.9003 Canada Day-Evening
Fireworks
Mainstage & Evening Program
Police, Security & EMS
Total 2712.5320.9003 Canada Day-Evening
2712.5320.9004 Supplies-Celebrate Winter
Various supplies used for Winterfest
Fireworks
Total 2712.5320.9004 Supplies-Celebrate Winter
2712.5320.9006 Community Grp Activity
Santa Claus Parade
Remembrance Day Events
Community Engagement Activities
Total 2712.5320.9006 Community Grp Activity
2712.5320.9007 Waterfront Events
Thursday and Sunday concerts (insurance and socan fees)
Driftwood Theatre
Total2712.5320.9007 Waterfront Events
2712.5320.9008 Youth Events
196
Run Date: 4/13/16 3:57PM
2016
Budget
200
2,200
4,475
5,100
900
750
10,000
200
400
96,142
10,000
10,000
10,000
10,000
. 3,000
3,500
5,500
12,000
21,000
47,000
24,000
92,000
22,300
5,500
27,800
2,000
1,550
2,900
6,450
12,600
1,500
14,100
City of Pickering
2016
Approved Final Background Information
2712 Programs
Youth Events
Youth Skateboarding event-Two events@ $1,000
Total 2712.5320.9008 Youth Events
2712.5320.9009 Artfest
Various costs such as: Rentals, Sound Technician and Craft supplies
Total 2712.5320.9009 Artfest
2712.5320.9010 Civic Awards
Costs associated with hosting this event
Total2712.5320.9010 Civic Awards
2712.5320.9013 New Years Countdown
Various supplies relate9 to this event such as entertainment, decorations and refreshments
Total2712.5320.9013 New Years Countdown
2712.5320.9014 Mayor's Levee
Costs associated with holding this event on January 1st such as catering and entertainment
Total 2712.5320.9014 Mayor's Levee
2712.5320.9015 Pickering Farmer's Market
Various costs such as promotion, advertising, signage, rentals, entertainment; etc.
Total 2712.5320.9015 Pickering Farmer's Market
2712.5330.0000 Drop in Centre Supplies
Assist in provision of supplies and equipment for various Youth and Teen Programs
Total 2712.5330.0000 Drop in Centre Supplies
2712.5902.0000 Supplies & Tools
Various Sports Equipment for Youth and Teen Programs
First Aid Supplies (replacement)
Various Camp Equipment (replacement)
Total2712.5902.0000 Supplies & Tools
2712.5978.0000 Misc. Equipment
Program equipment for youth programs & camps (gaming equipment & accessories, various
games, sports equipment)
Program equipment for kindergym & preschool programs. Replacements: kindergym equipment;
creative centre equipment
Total 2712.5978.0000 Misc. Equipment
Total Expenses
Revenues
1610.2712.0000 Federal Pgm Grants
Program Grant -Federal
Celebrate Canada Grant
To_tal1610.2712.0000 Federal Pgm Grants
1623.2712.0000 Ont Grant-Programs
Program Grant-Ontario
197
Run Date: 4/13/16 3:57PM
2016
Budget
7,000
2,000
9,000
3,700
3,700
12,000
12,000
4,000
4,000
7,000
7,000
11,250
11,250
4,400
4,400
2,400
400
400
3,200
4,000
4,000
8,000
2,122,754
(1 0,000)
(21 ,000)
(31 ,000)
(3,400)
City of Pickering
2016.
Approved Final Background Information
2712 Programs
Swim to Survive Program
Total1623.2712.0000 Ont Grant-Programs
2712.9397.9301 REV-DANCE
Program Registrations
Total2712.9397.9301 REV-DANCE
2712.9397.9306 REV-LANGUAGES
Program -Languages
Total 2712.9397.9306 REV-LANGUAGES
2712.9397.9307 REV-SUMMER CAMPS-3 TO 12
Program -Summer Camps
Total2712 .. 9397.9307 REV-SUMMER CAMPS-3 TO 12
2712:9397.9314 REV-FITNESS CLASSES
Program-Fitness
Total2712.9397.9314 REV-FITNESS CLASSES
2712.9397.9316 REV-LEARN TO SWIM
Program -Learn to swim
Total2712.9397.9316 REV-LEARN TO SWIM
2712.9397.9317 REV-CULINARY ARTS
Culinary Arts
Total2712.9397.9317 REV-CULINARY ARTS
2712.9397.9319 REV-SUMMER CAMPS 13+
Program -Camps age 13 +
Total2712.9397.9319 REV-SUMMER CAMPS 13+
2712.9397.9320 REV-CAMPS-SPRING BREAK
Program -March Break Camp
Total 2712.9397.9320 REV-CAMPS-SPRING BREAK
2712.9397.9321 REV-ART/CARTOONING
Program -Arts
Total2712.9397.9321 REV-ART/CARTOONING
2712.9397.9322 REV-PHOTOG/CAMERA CLUB
Program -Photography
Total 2712.9397.9322 REV-PHOTOG/CAMERA CLUB
2712.9397.9325 -REV-PRESCHOOL SKATING
Program -Pre-School Skating
Total2712.9397.9325 REV-PRESCHOOL SKATING
2712.9397.9334 REV-BADMINTON
Program -Badminton
Total 2712.9397.9334 REV-BADMINTON
2712.9397.9338 REV-BABYSITTER TRAINING
Program -Babysitting
Total2712.9397.9338 REV-BABYSITTER TRAINING
2712.9397.9339 REV-VOLLEYBALL
198
Run Date: 4/13/16 3:57 PM
2016
Budget
(12,560)
(15,960)
(26,000)
(26,000)
(2,000)
(2,000)
(299,000)
(299,000)
(90,000)
(90,000)
(718,500)
(718,500)
(1 ,500)
(1 ,500)
(25,620).
(25,620)
(36,000)
(36,000)
(15,000)
(15,000)
(1 ,200)
(1 ,200)
(23,330)
(23,330)
(11 ,317)
(11 ,317)
(1 ,200)
(1 ,200) .
City of Pickering
2016
Approved Final Background Information
2712 Programs
Program -Volleyball
Total2712.9397.9339 REV-VOLLEYBALL
2712.9397.9340 REV-KARATE
Program -Karate
Total 2712.9397.9340 REV-KARATE
2712.9397.9353 REV-PRESCHOOL ACTIVITIES
Program -Pre-School
Total2712.9397.9353 REV-PRESCHOOL ACTIVITIES
2712.9397.9361 REV-YOUTH PRGM
Program -Youth programs
Total2712.9397.9361 REV-YOUTH PRGM
2712.9397.9362 REV-PRE-TEEN
Program -Pre-teen dances
Total 2712.9397.9362 REV-PRE-TEEN
2712.9397.9369 REV-KINDERGYM
Program -Kindergym
Total2712.9397.9369 REV-KINDERGYM
2712.9397.9384 REV-ADULT LEISURE
Program -Adult Leisure
Total2712.9397.9384 REV-ADULT LEISURE
2712.9397.9999 Prog Rev-New Programs .
New Programs
Total 2712.9397.9999 Prog Rev-New Programs
2712.9940.0000 Advertising Space
Sale of advertising space in City B_rochures--Spring/ Summer
Fall Advertisers
Winter Advertisers
Total 2712.9940.0000 Advertising Space
2712.9990.0001 Other Revenue
Revenue generated from charges to community school user groups to offset security costs
Sponsorship Marketing Partnerships
Total 2712.9990.0001 Other Revenue
2712.9990.9000 Community Events
Sponsorship Contributions
Total 2712.9990.9000 Community Events
2712.9990.9001 Canada Day Community Grps
Donations from various community groups to be used to offset supply costs used for Canada Day
Sponsorship Contributions
Total 2712.9990.9001 Canada Day Community Grps
2712.9990.9004 Celebrate. Winter
Sponsorship Contributions
Total 2712.9990.9004 Celebrate Winter
199
Run Date: 4/13/16 3:57PM
2016
Budget
(14,000)
(14,000)
(18,000)
(18,000)
(45,000)
(45,000)
(42,000)
(42,000)
(45,000)
(45,000)
(28,000)
(28,000)
(17,480)
(17,480)
(20,000)
(20,000)
(9,000)
(5,000)
(5,000)
(19,000)
(7,500)
(5,000)
(12,500)
(10,000)
(10,000)
(10,000)
(15,000)
(25,000)
(14,000)
(14,000)
2712 Programs
City of Pickering
2016
Approved Final Background Information
2712.9990.9007 · Other Rev-Wtrfrnt Event
Sponsorship Contributions
Total 2712.9990.9007 Other Rev-Wtrfrnt Event
2712.9990.9009 Artfest
Artfest Booth fees
Total 2712.9990.9009 Artfest
Total Revenues
Net Expenses
200
Run Date: 4/13/16 3:57PM
2016
Budget
(6,000)
(6,000)
(3,500)
(3,500)
(1,617,107)
505,647
Dunbarton Pool
2014
Actuals
Expenditures
Salaries & Wages 143,609
Overtime 689
Employer Contributions 34,432
Uniforms 1,825
Travel 195
Cellular Phones 799
Telephones 5,634
Seminars & Education 206
Insurance Premium 2,008
Recpt, Prom & Sp Events 0
Memberships 94
Outside Agency Serv 1,000
Build Repairs & Mtce 21,765
Mise Equip Repairs 20,569
Stationery & Office Supplies 110
Utilities -Gas 32,138
. Supplies & Tools 3,696
Total Expenditures 268,769
Revenues
Memberships-Pool/Health Club (7,000)
Admissions -Public Swimming (5,974)
Rentals -Pool (117,979)
Total Revenues (130,953)
Transfers from Reserves & R.F.
Total Transfers 0
Net 137,816
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
168,867 203,446
2,204 1,000
44,454 46,102
1,743 2,200
158 300
763 600
5,125 4,426
865 1,400
1,990 2,006
15 0
95 95
1,850 1,900
16,731 28,420
13,631 11,500
0 350
30,044 37,697
2,549 4,100
291,084 345,542
(7,000) (7,000)
(3,942) (5,036)
(119,184) (125, 1 00)
(130,126) (137,136)
.0 0
160,958 208,406
201
Run Date: 4/14/16 2:27PM
INC./DEC. ~-~~-~~
2,636 206,082 1.30%
0 1,000 0.00%
5,261 51,363 11.41%
0 2,200 0.00%
(100) 200 (33.33%)
200 800 33.33%
848 5,274 19.16%
(160) 1,240 (11.43%)
0 2,006 0.00%
0 Q 0.00%
0 95 0.00%
0 1,900 0.00%
0 28,420 0.00%
0 11,500 0.00%
0 350 0.00%
(6,115) 31,582 (16.22%)
0 4,100 0.00%
2,570 348,112 0.74%
0 (7,000) 0.00%
0 (5,036) 0.00%
0 (125, 100) 0.00%
0 (137,136) 0.00%
0 0 0.00%
2,570 I,\';:)}: • ;:'2'1' 0' 9':16 i; '.:.:c' . '' J •• '' '
l;i} .•i\~'•;;u•··• 0 ' ;.'/',,1;23 YQ-.,
I-----
City of Pickering
2016
Approved Final Background Information
2713 Dunbarton Pool
Expenditures
2713.1100.0000 Salaries & Wages
Base Salaries and Wages
Reduction due to closure of Dunbarton Pool during summer construction period
Total2713.1100.0000 Salaries & Wages
2713.1200.0000 Overtime
To meet service level/workload commitments
Total 2713.1200.0000 Overtime
2713.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Reduction due to closure of Dunbarton Pool during summer construction period
Total2713.1400.0000 Employer Contributions
2713.1900.0000 Uniforms
As per the Collective Agreement
Total2713.1900.0000 Uniforms
2713.2110.0000 Travel
Parking & Mileage
Total 2713.2110.0000 Travel
2713.2131.0000 Cellular Phones
Cell Phone Charges
Total 2713.2131.0000 Cellular Phones
2713.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2713.2140.0000 Telephones
2713.2340.0000 Seminars & Education
Defibrillator Training & Recertification -Various staff
Water Safety Instructor Trainer-Aquatic Programmer
Lifesaving Society Instructor & Examiner Recertification -Coordinator, Aquatic Programs and
Aquatic Programmer
Certified Pool Operator Training -new Facility Maintenance staff
Total 2713.2340.0000 Seminars & Education
2713.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2713.2370.0000 Insurance Premium
2713.2395.0000 Memberships
Life Saving Society
Total 2713.2395.0000 Memberships
2713.2399.0000 Outside Agency Services
202
Run Date: 4/13/16 3:57 PM
2016
Budget
219,082
(13,000)
206,082
. 1,000
1,000
52,463
(1' 1 00)
51,363
2,200
2,200
200
200
800
800
5,274
5,274
500
90
200
450
1,240
2,006
2,006
95
95
City· of Pickering
2016
Approved Final Background Information
2713 Dunbarton Pool
Base Hospital Support Defibrillation Program
Pool Inspection & Audit
Total 2713.2399.0000 Outside Agency Services
2713.2435.0000 Building Repairs & Mainte
Caretaking supplies
General supplies
Chlorine and Chemicals
Facility Decals
Door, Window & Lock Repairs/Replacement
Defibrillator Monitoring Contract
Genera( repairs and maintenance
Electrical and Plumbing
Outdoor/Indoor Lighting Repairs (relamp pool)
Total 2713.2435.0000 Building Repairs & Mainte
2713.2478.0000 Misc.Equipment Repairs &
Heating and Air Handling (contract)
Boiler repair and maintenance (contract)
Automatic Pool Vacuum repairs & maintenance
Energy Management -Service Contact
Total 2713.2478.0000 Misc.Equipment Repairs &
2713.5300.0000 Stationery & Office Suppl
General office supplies
Total2713.5300.0000 Stationery & Office Suppl
2713.5520.0000 Utilities-Gas
Budget based on 2015 actuals
Total 2713.5520.0000 Utilities-Gas
2713.5902.0000 Supplies & Tools
Tools & Safety sup'plies (replacement)
First Aid and program supplies (replacement)
Total 2713.5902.0000 Supplies & Tools
Total Expenses
Revenues
2713.9923.0000 Admissions-Public Swimm
Youth singles
Adult singles
Family singles
Youth-10 pass
Adult-10 pass
Total 2713.9923.0000 Admissions-Public Swimm
2713.9932.0000 Rentals-Pool
203
Run Date: 4/13/16 3:57PM
2016
Budget
1,000
900
1,900
4,000
6,000
6,300
400
4,000
220
1,500
2,000
4,000
28,420
2,500
1,500
1,500
6,000
11,500
350
350
31,582
31,582
3,000
1,100
4,100
348,112
(2,540)
(686)
(950)
(564)
(296)
(5,036)
2713 Dunbarton Pool
Learn to swim
Private
Masters
Swim Club
Synchro
City of Pickering
.2016
Approved Final Background Information
Total 2713.9932.0000 Rentals-Pool
2713.9943.0000 Membership-Pool/Health
Annual membership
Three Month membership
Total Revenues
Net Expenses
Total 2713.9943.0000 Membership-Pool/Health
204
Run Date: 4/13/16 3:57PM
2016
Budget
(66,000)
(3,1 00)
(15,000)
(38,000)
(3,000)
(125,100)
(5,075)
(1,925)
(7,000)
(137,136)
210,976
City of Pickering
2016
Approved Final Background Information
2715 Don Beer Arena
Expenditures
2715.1100.0000 Salaries & Wages
Base Salaries and Wages
Total2715.1100.0000 Salaries & Wages
2715.1200.0000 Overtime
To meet service level/workload commitments
Total 2715.1200.0000 Overtime
2715.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Total 2715.1400.0000 Employer Contributions
2715.1900.0000 Uniforms
As per the Collective Agreement
Total 2715.1900.0000 Uniforms
2715.2110.0000 Travel
Parking & Mileage
Total 2715.2110.0000 Travel
2715.2131.0000 Cellular Phones
Cellular Phone Charges
Total. 2715.2131.0000 Cellular Phones
2715.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total2715.2140.0000 Telephones
2715.2340.0000 Seminars & Education
ORFA B Ticket Renewal -Foreperson and Maintenance Worker (6)
ORFA Ice Arena Operational Forum and Recertification -Maintenance Worker (4)
CIT (Ice Technician Certificate) -Maintenance staff (3)
Defibrillator Training & Recertification -Various staff
Total 2715.2340.0000 Seminars & Education
2715.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2715.2370.0000 Insurance Premium
2715.2371.0000 Insurance Deductible
Insurance Deductible
Total 2715.2371.0000 Insurance Deductible
2715.2395.0000 Memberships
Memberships and other related associations
Totai2715.2395.0000 Memberships
2715.2399.0000 Outside Agency Services
206
Run Date: 4/13/16 3:57 PM
2016
Budget
570,603
570,603
32,000
32,000
149,256
149,256
6,300
6,300
200
200
2,800
2,800
17,389
17,389
500
500
2,500
500
4,000
6,530
6,530
2,000
2,000
800
800
City of Pickering
2016
Approved Final Background Information
2715 Don Beer Arena
Base Hospital Support Defibrillation Program
Total 2715.2399.0000 Outside Agency Services
2715.2435.0000 Building Repairs & Mainte
Snow Removal & Salting
Caretaking supplies/services
General repairs (supplies)
Electrical repairs
Plumbing repairs
Door and lock repairs/replacements .
Facility Decal
Parking lot maintenance
Defibrillator Monitoring Contract
Replacement of dasher board, kickboard, stay white, tempered glass
Paint, drainage and disposal system
Total2715.2435.0000 Building Repairs & Mainte
2715.2478.0000 Misc. Equipment Repairs &
Refrigeration repairs maintenance and dehumidifiers (contract)
Overhaul Compressor (1) plus (1)minor overhaul
Fan and motor repairs, supplies and accessories
Ice-Resurfacer maintenance
Misc. small equipment repairs
Goal Frames & Mesh
Elevator Inspection
Kitchen Hood Inspection
Annual regulatory inspections
Total2715.2478.0000 Misc.Equipment Repairs &
2715.2678.0000 Mise Equipment Rentals
Rental of tools for specific jobs--Man Lift
Total 2715.2678.0000 Mise Equipment Rentals
2715.2682.0000 Land Rentals
Parking lot lease with OPG/Hydro One.
Total2715.2682.0000 Land Rentals
2715.5300.0000 Stationery & Office Suppl
General office supplies
Total 2715.5300.0000 Stationery & Office Suppl
2715.5510.0000 Utilities -Water
Budget based on 2015 actuals and regional water rate increase in 2016
Total 2715.5510.0000 Utilities -Water
27.15.5520.0000 Utilities-Gas
Budget based on 2015 actuals
Total 2715.5520.0000 Utilities -Gas
2715.5530.0000 Utilities-Hydro
207
Run Date: 4/13/16 3:57PM
2016
Budget
1,450
1,450
20,500
16,500
17,000
8,000
5,750
6,000
400
1,000
440
3,500
1,700
80,790
20,000
15,000
4,000
5,000
1,500
3,000
1,000
600
4,100
54,200
500
500
4,100
4,100
250
250
24,750
24,750
38,057
38,057
City of Pickering
2016
Approved Final Background Information
2715 Don Beer Arena
Budget based on 2015 actuals and rate increase in 2016
Total 2715.5530.0000 Utilities-Hydro
2715.5902.0000 Supplies & Tools
First Aid Supplies (replacement)
Small tools, etc. (replacement)
Total2715.5902.0000 Supplies & Tools
Total Expenses
Revenues
2715.9915.0000 Snack Bar
Under contract with Pickering Hockey Assoc.
Total 2715.9915.0000 Snack Bar
2715.9916.0000 Vending Machines
Don Beer vending machines
Total 2715.9916.0000 Vending Machines
2715.9922.0000 Admissions-Pleasure Ska
Daily admissions for individuals to play shinny hockey -daytime
Total 2715.9922.0000 Admissions-Pleasure Ska
2715.9930.0000 Rentals-User Fees
Yearly contract ·
Total 2715.9930.0000 Rentals -User Fees
2715.9931.0000 Rentals-Ice Surface
Ice Surface Rentals
Total 2715.9931.0000 Rentals -Ice Surface
2715.9935.0000 Rentals-Halls
Various Hall rentals, activities
Total 2715.9935.0000 Rentals -Halls
2715.9990.0000 Other Revenue
Sponsorship Marketing Partnerships revenue to be generated from new Coordinator, Marketing
Partnerships contract position
Ball Hockey
Lacrosse
Total 2715.9990.0000 Other Revenue
Total Revenues
Net Expenses
208
Run Date: 4/13/16 3:57PM
2016
Budget
.1
225,848
225,848
500
500
1,000
1,222,823
(9,065)
(9,065)
(5,000)
(5,000)
(3,500)
(3,500)
(4,200)
(4,200)
(1 ,002,245)
(1 ,002,245)
(33,000)
(33,000)
(25,000)
(4,000)
(21 ,000)
(50,000)
(1 '1 07,01 0)
115,813
Community Centres
2014
Actuals
Expenditures
Salaries & Wages 305,104
Overtime 6,029
Employer Contributions 55,491
Uniforms 1,592
Travel 115
Cellular Phones 4,928
Telephones 16,823
Seminars & Education 781
Insurance Premium 4,309
Ins. Deductible 0
Consulting & Professional 0
Recpt, Prom & Sp Events 34
Outside Agency Serv 503
Build Repairs & Mtce 225,433
Veh -Repairs & Maintenance 3,701
Mise Equip Repairs 38,045
Building Rentals 15
Utilities -Water 8,526
Utilities -Gas 30,929
Utilities -Hydro 93,248
Utilities-Oil 5,367
Gas, Oil Tires 8,988
Supplies & Tools 2,274
Misc. Equipment 0
Total Expenditures 812,235
Revenues
Vending Machines (1,070)
Rentals-West Shore C. C. (45,520)
Rentals-East Shore C. C. (35,539)
Rentals-Claremont C. C. (1,038)
Rentals -Petticoat Creek (42,910)
Other Mise Revenue (2,285)
Total Revenues (128,362)
Transfers from Reserves & R.F.
Transfer from Reserve Fund 0
Total Transfers 0
Net 683,873
'.----
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
314,707 320,765
5,191 9,000
59,815 62,648
. 1,919 2,200
0 1,500
5,183 5,000
16,402 17,495
1,046 1,750
5,411 4,652
0 2,000
0 0
2,475 2,500
3,826 7,000
337,733 299,495
2,385 5,000
29,420 28,700
10 10
9,294 8,962
31,651. 29,689
104,144 105,170
4,090 4,867
5,803 8,491
1,612 2,000
6,974 0
949;091 928,894
(1 ,046) (1 ,000)
(54,795) (50,000)
(48,154) (41 ,000)
(691) (800)
(44,875) (44,000)
(1,623) (3,000)
(151,184) (139,800)
0 0
0 0
797,907 789,094
209
Run Date: 4/14/16 2:28PM
u~~~~ •'-: ·;• ; ·> '<~. '', ',, ~ ~~~~f.i INC./DEC. • •\• J •
,'?!:< .··''·.·. J3't.! ~ ··•v• ... ~+
(10,753) 310,012 (3.35%)
0 9,000 0.00%
(7,527) 55,121 (12.01%)
0 2,200 0.00%
(1 ,000) 500 (66.67%)
0 5,000 0.00%
(842) 16,653 (4.81%)
(750) 1,000 (42.86%)
348 5,000 7.48%
0 2,000 0.00%
15,500 15,500 0.00%
(1 ,500) 1,000 (60.00%)
0 7,000 0.00%
96,610 396,105 32.26%
0 "5,000 0.00%
16,300 45,000 56.79%
0 10 0.00%
993 9,955 11.08%
4,984 34,673 16.79%
11,017 116,187 10.48%
0 4,867 0.00%
(1, 129) 7,362 (13.30%)
0 2,000 0.00%
0 0 0.00%
122,251 1,051,145 13.16%
0 (1 ,000) 0.00%
(4,935) (54,935) 9.87%
(7,000) (48,000) 17.07%
0 (800) 0.00%
0 (44,000) 0.00%
0 (3,000) 0.00%
(11,935) (151,735) 8.54%
(30,000) (30,000) 0.00%
(30,000) (30,000) 0.00%
80,316 . . 86'9 410 .::_ . ' . 10,18%'
City of Pickering
2016
Approved Final Background Information
2719 Community Centres
Expenditures
2719.1100.0000 Salaries & Wages
Base Salaries and Wages
Total2719.1100.0000 Salaries & Wages
2719.1200.0000 Overtime
To meet service level/workload commitments
Total 2719.1200.0000 Overtime
2719.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Total 2719.1400.0000 Employer Contributions
2719.1900.0000 Uniforms
As per the Collective Agreement
Total 2719.1900.0000 Uniforms
2719.2110.0000 Travel
Parking & mileage
Total2719.2110.0000 Travel
2719.2131.0000 Cellular Phones
Cellular Phone and Pager Charges
Total 2719.2131.0000 Cellular Phones
2719.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
·upgrades
Total 2719.2140.0000 Telephones
2719.2340.0000 Seminars & Education
Defibrillator Training & Recertification -Facility Security Guards (7) and volunteers at Claremont
Community Centre (10)
Security Guard Licence Renewals-Facility Security Guards (7)
Total 2719.2340.0000 Seminars & Education
2719.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2719.2370.0000 Insurance Premium
2719.2371.0000 Insurance Deductible
Insurance Deductible
Total 2719~2371.0000 Insurance Deductible
2719.2392.0000 Consulting & Professional
Sound Consultant (Claremont Community Centre Hall)
Brougham Hall Roofing and Structural Audit
Total 2719.2392.0000 Consulting & Professional
2719.2394.0000 Recpt, Prom & Sp Events
210
Run Date: 4/13/16 3:57PM
2016
Budget
310,012
310,012
9,000
9,000
55,121
55,121
2,200
2,200
500
500
5,000
5,000
16,653
16,653
600
400
1,000
5,000
5,000
2,000 .
2,000
5,500
10,000
15,500
City of Pickering
2016
Approved Final Background Information
2719 Community Centres
Sign unveiling event at the community centre in Claremont
Total 2719.2394.0000 Recpt, Prom & Sp Eve'nts
2719.2399.0000 Outside Agency Services
Base Hospital Support Defibrillation Program -Petticoat Creek and Claremont Community Centres
($1,000 X 2)
Technical Support
Total2719.2399.0000 Outside Agency Services
2719.2435.0000 Building Repairs & Mainte
Blinds Replacement (WSCC)
Fridge Replacement (ESCC & WSCC)
Pest Control
Caretaking supplies
General supplies
Window, door and lock repair/replacement
Service Contracts (garbage, snow removal & salting)
Electrical/Plumbing Repairs
Provision for pumping out septic system (Mt. Zion, Greenwood·, Ciaremont & Whitevale CC)
Environmental Monitoring -water treatment and testing of wells (Reduction in Frequency due to
new regulations and equipment)
Fire Alarm & Security Monitoring Contract
Defibrillator Monitoring Contract
Window cleaning
Emergency repairs/equipment replacement (aging buildings)
Door and Hardware Replacement (Greenwood Community Centre-year 1 of 2)
Floor Replacement (Claremont Community Centre -Lions Room)
Exterior Painting (Whitevale Community Centre)
Masonry Repairs (Mt. Zion Community Centre) ·
Fridge & Electrical Panel (Replacement (Mt. Zion Community Centre)
Light Fixture Replacement (Brougham Hall & Claremont Community Centre) -(funded 100% from
FGT)
Greenwood Library closure-HVAC service contingency-Transfer from 2745
Greenwood Library closure-Security System ser\tices-Transfer from 2745
Greenwood Library closure-Misc. costs (pest control, etc)-Transferfrom 2745
Greenwood Library closure-Fire Alarm, Sprinkler & Fire Extinguishers-Transfer from 2745
Greenwood Library closure-Snow Clearing-Transfer from 2745
Greenwood Library closure-Masonry and foundation repairs-Transfer from 2745
Greenwood Library closure-Window and Soffit Replacement-Transfer from 2745
Bentley House Repairs (entrance canopy and ramp/deck repairs, exterior painting)
Sign replacement due to the renaming of the Claremont Community Centre
Total 2719.2435.0000 Building Repairs & Mainte
2719.2457.0000 Vehicle-Repair & Maintena
211
Run Date: 4/13/16 3:57PM
2016
Budget
1,000
1,000
2,000
5,000
7,000
6,000
4,250
5,700
29,000
16,000
11,000
50,000
42,000
8,500
23,000
1,600
520
4,000
20,000
12,500
20,000
12,000
18,000
2,000
30,000
215
420
300
100
1,000
40,000
12,000
24,000
2,000
396,105
City of Pickering
2016
Approved Final Background Information
2719 Community Centres
Culture & Recreation-vehicle
Total 2719.2457.0000 Vehicle-Repair & Maintena
2719.2478.0000 Misc.Equipment Repairs &
Ductless Heat Pumps (Brougham hall-as per Corporate Energy Management Plan)
HVAC
Fire Inspection
Emergency Lighting (increase due to new testing regulations)
Pumps, motor, etc.
Boiler repair and maintenance
Kitchen Hood Exhaust System Inspection
Energy Management -Service Contract
Generator Testing
Life Safety System Testing (fire alarms/extinguishers & emerg. lighting)
Reduction due to new lease at 1101 Kingston Road.
Total 2719.2478.0000 Misc.Equipment Repairs &
2719.2648.0000 Rec. Building Rentals
Brougham Community Centre --Federal rental charge
Total 2719.2648.0000 Rec. Building Rentals
2719.5510.0000 Utilities-Water
Budget based on 2015 actuals and regional water rate increase in 2016
Total2719.5510.0000 Utilities-Water
2719.5520.0000 Utilities-Gas
Budget based on projected 2014 actuals and usage
· Greenwood Library closure -Transfer from 27 45
Total 2719.5520.0000 Utilities-Gas
2719.5530.0000 Utilities-Hydro
Budget based on 2015 actuals
Greenwood Library closure-Transfer from 2745.
Total 2719.5530.0000 Utilities-Hydro
2719.5540.0000 Utilities-Oil
Mt. Zion Community Centre
Total 2719.5540.0000 Utilities-Oil
2719.5900.0000 Gas, Oil, Tires Etc.
Fuel: Unleaded 6,441 litres@ $.98/litre
Oil changes and tires
Greenwood-Transfer from 2745
Total 2719.5900.0000 Gas, Oil, Tires Etc.
2719.5902.0000 Supplies & Tools
First Aid and Safety (replacement), small tools, etc. (replacement)
Total 2719.5902.0000 Supplies & Tools
212
Run Date: 4/13/16 3:57 PM
2016
Budget
5,000
5,000
20,000
5,000
2,000
4,000
1,000
2,000
1,200
6,500
800
4,000
(1 ,500)
45,000
10
10
9,955
9,955
32,923
1,750
34,673 .
114,937
1,250
116,187
4,867
4,867
6,312
850
200
7,362
2,000
2,000
2719 Community Centres
City of Pickering
2016
Approved Final Background Information
Run Date: 4/13/16 3:57PM
2016
Budget
Total Expenses 1,051,145
Revenues
1920.2719.0000 Trsf frm RF-Facilities
Federal Gas Tax Funding for light fixture replacement (Brougham Hall & Claremont Community
Centre).
Total1920.2719.0000 Trsf frm RF-Facilities
2719.9916.0000 Vending Machines
East Shore C.C.
Total 2719.9916.0000 Vending Machines
2719.9937.0000 Rentals-West Shore C.C.
West Shore Community Centre--Nursery School Lease
Hall Rentals
Total 2719.9937.0000 Rentals-West Shore C.C.
2719.9938.0000 Rentals-Ea$t Shore C.C.
Hall & Room Rentals
Total 2719.9938.0000 Rentals -East Shore C.C.
2719.9947.0000 Rentals-Claremont C. C.
Hall Rentals (Saturday evenings only)
Total 2719.9947.0000 Rentals-Claremont C. C.
2719.9949.0000 Rentals-Petticoat Creek
Estimated Revenues
Total 2719.9949.0000 Rentals-Petticoat Creek
2719.9990.0000 Other Revenue
Damage deposit forfeited
Total 2719.9990.0000 Other Revenue
Total Revenues
Net Expenses
213
(30,000)
(30,000)
(1 ,000)
(1 ,000)
(4,935)
(50,000)
(54,935)
(48,000)
(48,000)
(800)
(800)
(44,000)
(44,000)
(3,000)
(3,000)
(181,735)
869,410
. -----
Recreation Complex-Central Core
2014
Actuals
Expenditures
Salaries & Wages 1,738,554
Overtime 35,382
Employer Contributions 369,226
Uniforms 11,256
Travel 445
Cellular Phones 11,690
Telephones 18,515
Advertising 27,454
Subscription & Publication~ 420
Seminars & Education 4,919
Insurance Premium 17,019
Ins. Deductible 574
Consulting & Professional 47,800
Recpt, Prom & Sp Events 8,641
Memberships 2,642·
Outside Agency Serv 52,733
Build Repairs & Mtce 221,264
Mise Equip Repairs 55,903
Software/Hardware Maintenance Cor 6,104
Other Fix. Assets Rep & Mtce. 38,788
Rental Mise Equip 3,537
. Stationery & Office Supplies 9,192
Forms 1 '110
Supplies -Special Events 6,353
Utilities -Water 40,191
Utilities -Gas 61,078
Utilities -Hydro 234,819
Supplies & Tools 27,679
Minor Furniture & Fixtures 3,966
Misc. Equipment 12,700
Taxes Tenant 0
Total Expenditures 3,069,954
Revenues
Federal Grant 0
Vending Machines (4,429)
Child Supervision (9,738)
Fitness Testing (29,845)
Other Revenue 0
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
1,658,641 1,705,157
28,968 50,000
346,074 383,306.
9,008 12,000
1,049 2,000
-12,214 11,700
16,066 22,783
-20,400 25,000
156 500
5,479 5,650
17,384 17,517
0 4,000
0 0
11;117 10,000
2,846 2,875
55,488 54,940
261,155 248,645
31,246 48,595
0 6,180
62,577 54,300
2,331 2,000
8,997 9,500
1,419 1,000
4,673 6,000
38,684 43,509
64,907 62,150
249,808 260,649
26,179 26,450
0 33,000
6,110 6,017
0 1,575
2,942,976 3,116,998
(3,900) (3,911)
(5,266) (4,000)
(29,634) (9,500)
(39, 145) (35,000)
(43) 0
214
Ru_n Date: 4/14/16 2:28PM
'-~ ' ' , __ ., ... ~.· -.: : .. <E~~L:.t. ';~\fit: INC./DEC. . ·•Wo.'CHGE.
' f:l~~t !!" g~f:.: ;;:.:i~~~Hls ·:-·_
33,500 1,738,657 1.96%
0 50,000 0.00%
6,013 389,319 1.57%
0 12,000' 0.00%
(500) 1,500 (25.00%)
0 11,700 0.00%
(6,328) 16,455 (27.78%)
0 25,000 0.00%
0 500 0.00%
(350) 5,300 (6.19%)
250 17,767 1.43%
0 4,000 0.00%
12,000 12,000 0.00%
0 10,000 0.00%
(500) 0 2,375 (17.39%)
0 54,940 0.00%
(24,600) 224,045 (9.89%)
11,000 59,595 22.64%
0 6,180 0.00%
0 54,300 0.00%
0 2,000 0.00%
0 9,500 0.00%
100 1,100 10.00%
0 6,000 0.00%
(1 ,607) 41,902 (3.69%)
4,608 66,758 7.41%
23,065 283,714 8.85%
400 26,850 1.51%
(15,000) 18,000 (45.45%)
(6,017) 0 (100.00%)
0 1,575 0.00%
36,034 3,153,032 1.16%
3,911 0 (100.00%)
0 (4,000) 0.00%
(14,500) (24,000) 152.63%
0 (35,000) 0.00%
0 0 0.00%
City of Pickering
2016
Approved Final Background Information
2731 Recreation Complex -Central Core
Expenditures
2731.1100.0000 Salaries & Wages
Base Salaries and Wages
Increase in hours (1, 7 46 hrs) for Facility Custodian part-time positions
Increase in hours (1 ,430 hrs) for Clerk, Recreation Complex part-time positions
Increase in hours (691 hrs) for Child Care Worker part-time positions. Funded from increase in
Child Supervision revenues.
Decrease in hours (1 ,222 hrs) for Coordinator, Facility part-time positions
Elimination of hours (1 ,230 hrs) for Facility Security part-time positions
Decrease in hours (1, 119 hrs) for Facility Attendant part-time positions
Total2731.1100.0000 Salaries & Wages
2731.1200.0000 Overtime
Facilities
Front Desk and Program
Total 2731.1200.0000 Overtime
2731.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT} and employer provided benefits such as
extended health and dental
Benefits related to increase in hours (1,746 hrs) for Facility Custodian part-time positions
Benefits related to increase in hours (1 ,430 hrs) for Clerk, Recreation Complex part-time positions
Benefits related to increase in hours (691 hrs) for Child Care Worker part-time positions. Funded
from increase in Child Supervision revenues.
Benefits related to decrease in hours (1 ,222 hrs) for Coordinator, Facility part-time positions
Benefits related to decrease in hours (1, 119 hrs) for Facility Attendant part-time positions
Benefits related to elimination of hours (1 ,230 hrs) for Facility Security part-time positions
Total 2731.1400.0000 Employer Contributions
2731.1900.0000 Uniforms
.As per the Collective Agreement
Total 2731.1900.0000 Uniforms
27'31.2110.0000 Travel
Parking & Mileage
Total 2731.211 0.0000 Travel
2731.2131.0000 Cellular Phones
. Annual cell phone charges for staff and Smartphone charges for Supervisor (2}, Foreperson (1)
and Complex Secretary ( 1)
Total 2731.2131.0000 Cellular Phones
2731.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total2731.2140.0000 Telephones
2731.221 0.0000 Advertising
216
Run Date: 4/13/16 3:58 PM ·
2016
Budget
1,731,999
47,392
38,816
12,499
(35,917)
(33,373)
(22,759)
1,738,657
40,200
9,800
50,000
389,527
8,783
3,700
1' 191
(6,656)
. (4,218)
(3,008)
389,319
12,000
12,000
1,500
1,500
11,700
11,700
16,455
16,455
City of Pickering
2016
Approved Final Background Information
2731 Recreation Complex -Central Core
Provide newspaper & brochure advertisements and promotions packages
Total 2731.2210.0000 Advertising
2731.2220.0000 Subscriptions & Publicati
Reference material, journals and reports
Total 2731.2220.0000 Subscriptions & Publicati
2731.2340.0000 Seminars & Education
Can-Fit Pro Training -Health & Fitness Specialist
First Aid/CPR Defibrillator Training & Recertification -Various staff
CSEP (Canadian Society for Exercise Physiology) -Health & Fitness Specialist and Coordinator,
Fitness Rooms (3)
ORFA Legal Awareness Course -Coordinator, Facility Operations
College of Kinesiology -Health & Fitness Specialist
Total 2731.2340.0000 Seminars & Education
2731.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2731.2370.0000 Insurance Premium
2731.2371.0000 Insurance Deductible
Insurance Deductible
Total 2731.2371.0000 Insurance Deductible
2731.2392.0000 Consulting & Professional
Thermal Roof Scan for PRC
Total 2731.2392.0000 Consulting & Professional
2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
Open House & Anniversary Celebration
Family Day
Membership Recognition Initiative
Total 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
2731.2395.0000 Memberships
Facility Licences: Mech. Lie., Prof. fees, etc.
Program memberships: Squash Ontario
Tennts Ontario
Fitness Centre Accreditation (4 staff)
Ontario Kinesiology Association
Can Fit Pro
CSEP Membership
Total 2731.2395.0000 Memberships
2731.2399.0000 Outside Agency Services
Tennis Professional
Squash Professional
Base Hospital Support Defibrillation Program
217
Run Date: 4/13/16 3:58PM
2016
Budget
25,000
25,000
500
500
700
2,000
1,000
950
650
5,300
17,767
17,767
4,000
4,000
12,000
12,000
4,000
2,500
3,500
10,000
100
280
1,040
180
215
250
310
2,375
13,300
38,860
1,900
City of Pickering
2016
Approved Final Background Information
2731 Recreation Complex -Central Core
Defibrillator Monitoring Costs
Total 2731.2399.0000 Outside Agency Services
2731.2435.0000 Building Repairs & Mainte
Caretaking Supplies
General Supplies
Glass Cleaning (quarterly)
Snow Removal & Salting
Building Supplies and Repairs
Electrical Repairs
Plumbing Repairs
Lamps, Ballasts, Fuse Inventory
Locks (rekeying -new master system for Recreation Complex)
Window, Door and Lock Repairs
Facility Decals
Various repairs to infrastructure due to aging facility
Fire Alarm Monitoring Contract
Defibrillator Monitoring Contract
Duct Cleaning on Various Areas
Replace Windows
Window Cleaning
Mirror Replacements
Carpet Service -mats
Painting and Tile Repairs
Door Replacement Program
Table/Chair & Carpet . Replacement in Child Supervision Room
Partition Replacement (Meeting Room #1 -#3)
Pottery Wheel Replacement
Total 2731.2435.0000 Building Repairs & Mainte
2731.2478.0000 Misc.Equipment Repairs &
Various program equipment at the Recreation Complex
Treadmill Belt replacements
DBS Printer Repairs
Security Camera -DVR Repairs
Electrical Substation Inspection
Hot Water Tank Inspection
Kitchen Hood Inspection
Ladder/Lift Inspection
Commercial Grade Shower Fixtures (mens members showers)
Total2731.2478.0000 Misc.Equipment Repairs &
2731.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Recreation -DBS
Total 2731.2479.0000 Sfwr/Hdwr Maint Contracts
218
Run Date: 4/13/16 3:58 PM
2016
Budget
880
54,940
15,000
6,300
8,000
20,000
8,000
12,000
11,000
8,000
28,250
7,000
800
20,000
735
660
5,000
3,000
. 4,000
2,000
6,000
12,000
5,000
. 1,300
35,000
5,000
224,045
20,000
13,600
1;000
10,000
5,045
2,000
600
1,350
6,000
59,595
6,180
6,180
City of Pickering
2016
Approved Final Background Information
2731 Recreation Complex -Central Core
2731.2481.0000 ·Other Fixed Assets-Rpr &
Air Circulation Equipment (contract out)
Elevator Inspection & Repair (contract out)
Air Conditioning (contract out)
Energy Management--SeNice Contract
Boiler Inspection and Repair (contract out)
Water Treatment
Fire Alarm Inspection and SeNice (contract out)
Motors, Belts, Filters
Tennant Floor machine seNice
Diesel Generator Repair and Maintenance (contract out)
Chiller Maintenance Contract
Total 2731.2481.0000 Other Fixed Assets-Rpr &
2731.2678.0000 Mise Equipment Rentals
Occasional equipment needs, other equipment rentals
Total 2731,2678.0000 Mise Equipment Rentals
2731.5300.0000 Stationery & Office Suppl
General office supplies
Computer related ·
Total 2731.5300.0000 Stationery & Office Suppl
2731.5302.0000 Forms
Professional printing seNices (Gift Cards)
Total 2731.5302.0000 Forms
2731.5340.0000 Supplies-Spec.Events/Ba
Provide mix for banquet hall and meeting room rentals
· Total 2731.5340.0000 Supplies-Spec.Events/Ba
2731.5510.0000 Utilities-Water
Budget based on 2015 actuals and regional water rate increase in 2016
Total2731.5510.0000 Utilities-Water
2731.5520.0000 Utilities -Gas
Budget based on 2015 actuals
Total 2731.5520.0000 Utilities -Gas
2731.5530.0000 Utilities-Hydro
Budget based on 2015 actuals and rate in~rease in 2016
Total 2731.5530.0000 Utilities -Hydro
2731.5902.0000 Supplies & Tools
Card Access supplies (cards, cartridges)
Racquets, balls, eyewear for Elective Programs (replacement)
Fitness Testing supplies (replacement)
Creative Centre
Combination Locks (replacement)
First Aid Supplies (replacement)
219
.. ----
Run Date: 4/13/16 3:58 PM
2016
Budget
5,000
4,800
7,000
4,500
3,500
6,000
3,000
3,000
5,000
5,500
7,000
54,300
2,000
2,000
4,500
5,000
9,500
1,100
1,100
6;000
6,000
41,902
41,902
66,758
66,758
283,714
283,714
17,500
1,200
1,000
900
750
1,600
City of Pickering
2016
Approved Final Background Information
2731 Recreation Complex -Central Core
Small Tools
Child Supervision C_entre
Total 2731.5902.0000 Supplies & Tools
2731.5973.0000 Furniture & Fixtures
Replace tables and chairs in Banquet Hall
Total 2731.5973.0000 Furniture & Fixtures
2731.8960.0000 Taxes-Tenant
Run Date: 4/13/16 3:58 PM
2016
Budget
1,500
2,400
26,850
18,000
18,000
Taxes (Tenant) 1,575
Total 2731.8960.0000 Taxes -Tenant
Total Expenses
Rev.enues
2731.9916.0000 Vending Machines
Based on 12% of total Complex Vending Machine Sales
Total 2731.9916.0000 Vending Machines
2731.9921.0000 Admissions -Tennis
Prime time court admissions
Non Prime time court admissions
Total 2731.9921.0000 Admissions-Tennis
2731.9924.0000 Admissions-Squash
Pay as you play--Prime time court admissions
Non prime time court admissions
Total 2731.9924.0000 Admissions -Squash
2731.9925.0000 Admissions-Fitness Room
Adult-Singles
Adult - 5 Pass
Adult -10 Pass
Total 2731.9925.0000 Admissions -Fitness Room
2731.9926.0000 Admissions-Racquet Ball
Pay as you play--Prime time court admissions
Non prime time court admissions
Total 2731.9926.0000 Admissions -Racquet Ball
2731.9933.0000 Rentals-Mtg. Room/Publi
Various private rentals for Complex Meeting Rooms (1 ,2 & 3)
Total 2731.9933.0000 Rentals -Mtg. Room/Publi
2731.9934.0000 Rentals-Mtg. Room Prg.
Rentals for Division Cui. & Rec. operating at the Pickering Recreation Complex
Total 2731.9934.0000 Rentals -Mtg. Room Prg.
2731.9935.0000 Rentals-Halls
Various private rentals for Complex East and West Salons (Banquet Halls)
Total 2731.9935.0000 Rentals -Halls
220
1,575
3,153,032
(4,000)
(4,000)
(58,000)
(27,000)
(85,000)
(18,000)
(3,000)
(21,000)
(3,000)
(1 ,000)
(2,000)
(6,000)
(7,000)
(3,000)
(10,000)
(25,000)
(25,000)
(27,000)
(27,000)
(100,000)
(100,000)
City of Pickering
2016
Approved Final Background Information
2731 Recreation Complex -Central Core.
2731.9939.0000 Rentals-Misc. Equipment
Misc. Racquet Rentals
Total 2731.9939.0000 Rentals -Misc. Equipment
2731.9941.0001 Membership-Tennis
Tennis
Total 2731.9941.0001 Membership -Tennis
2731.9941.0002 Membership-New Tennis
Tennis (new memberships)
Total 2731.9941.0002 Membership -New Tennis
2731.9943.0000 Health Memberships
Health
Health (Basic)
Health (Plus)
Specialty (All inclusive)
Total 2731.9943.0000 Health Memberships
2731.9944.0000 Squash Memberships
Squash
Total 2731.9944.0000 Squash Memberships
2731.9945.0000 Membership-Fitness
Fitness (new memberships)
Golden/Combination
Total 2731.9945.0000 Membership -Fitness
2731.9946.0000 Racquet Ball Memberships·
Racquetball
Total 2731.9946.0000 Racquet Ball Memberships
2731.9957.0000 . Rentals -Pottery Studio
Contractual Agreement with "The Pottery Studio" for lease of space
Total2731.9957.0000 Rentals-Pottery Studio
2731.9958.0000 Rentals-Wellness Clinic
Wellness Health Centre Ltd.
Pickering Sports Medicine & Wellness Centre
Total 2731.9958.0000 Rentals -Wellness Clinic
2731.9970.0000 Child Supervision
Single hour admission
10 hour pass
Total 2731.9970.0000 Child Supervision
2731.9975.0000 Fitness Testing
In House Personal Training and Fitness Testing
Total 2731.9975.0000 Fitness Testing
2731.9990.0000 Other Revenue
Leased equipment /space
Total 2731.9990.0000 Other Revenue
221
Run Date: 4/13/16 3:58PM
2016
Budget
(450)
(450)
(10,000)
(10,000)
(21 ,000)
(21,000)
(10,000)
(450,000)
(110,000)
(50,000)
(620,000)
(90,000)
(90,000)
(115,000)
(35,000)
(150,000)
(24,000)
(24,000)
(10,260)
(10,260)
(14,500}
(26,500)
(41,000)
(10,000)
(14,000)
(24,000)
(35,000)
. (35,000)
(23,000)
(23,000)
City of Pickering
2016
Approved Final Background Information
2731 Recreation Complex -Central Core
2731.9992.0000 OTH REV-MEMBRSHP NSF FEE
NSF Revenue
Total 2731.9992.0000 OTH REV-MEMBRSHP NSF FEE
Total Revenues
Net Expenses
222
Run Date: 4/13/16 3:58PM
2016
Budget
(2,400)
(2,400)
(1 ,329,11 0)
1,823,922
Recreation Complex -Pool
2014
Actuals
Expenditures
Salaries & Wages 456,128
Overtime 10,763
Employer Contributions 83,123
Uniforms 3,804
Travel 192
Cellular Phones 380
Telephones 1,921
Seminars & Education 445
Insurance Premium 5,676
Recpt, Prom & Sp Events 0
Memberships 308
Build Repairs & Mtce 104,876
Mise Equip Repairs 14,741
Utilities-Water 40,191
Utilities -Gas 61,078
Utilities -Hydro 166,092
Supplies & Tool? 702
Misc. Equipment 825
Total Expenditures 951,245
Revenues
Admissions -Public Swimming (51,529)
Rentals -Pool (163,295)
Rentals -Pool-School Board (1,028)
Memberships -Pool/Health Club (63,684)
Total Revenues (279,536)
Transfers from Reserves & R.F.
Total Transfers 0
Net 671,709
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
474,707 468,447
13,557 10,000
88,799 86,209
4,580 5,000
68 300
375 500
1,530 2,133
1,203 2,200
5,951 5,997
30 0
309 308
100,244 120,000
14,987 17,500
38,684 43,509
64,907 62,150
176,693 184,362
720 2,000
0 0
987,344 1,010,615
(56,238) (62,000)
(166,446) (164,335)
(2,448) {2,000)
(60,288) (68,321)
(285,420) (296,656)
0 0
701,924 713,959
223
Run Date: 4/14/16 2:28 PM
INC./DEC. : i)::J.;+~J!'i~~-~,:~~. ., -~-.~ l,~.c;;; I~Wi'"''~'tiR .. CfiPJI!:.J!iffl.:~ \.,'"~···· ~-
7,107 475,554 1.52%
0 . 10,000 0.00%
(2,231) 83,978 (2.59%)
0 5,000 0.00%
0 300 0.00%
0 500 0.00%
{542) 1,591 (25.41%)
450 2,650 20.45%
(450) 5,547 (7.50%)
0 0 0.00%
(213) 95 (69.16%)
(32,000) 88,000 (26.67%)
0 17,500 0.00%
(1 ,607) 41,902 (3.69%)
4,608 66,758 7.41%
17,436 201,798 9.46%
0 2,000 0.00%
0 0 0.00%
(7,442) 1,003,173 (0.74%)
0 (62,000) 0.00%
0 (164,335) 0.00%
0 (2,000) 0.00%
0 (68,321) 0.00%
0 (296,656) 0.00%
0 0 0.00%
(7,442) --~~~:~j_,:!I.\C:·76'~:-gru~ ~J~~3t~i .. ~:cr~·::~,~. ~ -~ ,.ii:!,<<·;> • •Ot1_Y.,)
City of Pickering
2016
Approved Final Background Information
2733 Recreation Complex -Pool
Expenditures
2733.1100.0000 Salaries & Wages
Base Salaries and Wages
Total 2733.1100.0000 Salaries & Wages
2733.1200.0000 Overtime
To meet service level/workload commitments
Total 2733.1200.0000 Overtime
2733.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Total 2733.1400.0000 Employer Contributions
2733.1900.0000 Uniforms
As per the Collective Agreement
Total 2733.1900.0000 Uniforms
2733.2110.0000 . Travel
Aquatic Program Coordinator: Parking & Mileage
Total 2733.2110.0000 Travel
2733.2131.0000 Cellular Phones
Cell phone located at lifeguard office to be used for emergency purposes.
Total 2733.2131.0000 Cellular Phones
2733.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades ·
Total 2733.2140.0000 Telephones
2733.2340.0000 Seminars & Education
Defibrillator Training and Red Cross Instructors -Various staff
(CPO) Certified Pool Operator training and recertifications -Pool Operators and New Facility
Maintenance staff
Technical Training HVAC Workshops-2 staff
Total 2733.2340.0000 Seminars & Education
2733.2370.0000 . Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2733.2370.0000 Insurance Premium
2733.2395.0000 Memberships
Life Saving Society
Total 2733.2395.0000 Memberships
2733.2435.0000 Building Repairs & Mainte
Pool Chemicals
Cleaning Supplies
Miscellaneous
224
Run Date: 4/13/16 3:58 PM
2016
Budget
475,554
475,554
10,000
10,000
83,978
83,978
5,000
5,000
300
300
500
500
1,591
1,591
900
950
800
2,650
5,547
5,547.
95
95
23,000
11,000
2,000
2733 Recreation Complex -Pool
Electrical and Plumbing Repairs
Lamps, Ballasts and Fuse Inventory
Filters, etc.
Tile, painting, door and lock repairs
Contract for snow removal & salting
Mirror Replacement -change rooms
Upgrade Breaker Panel
City of Pickering
2016
Approved Final Background Information
Total 2733.2435.0000 Building Repairs & Mairite
2733.2478.0000 Misc. Equipment Repairs &
Filter System
Dry-0-Tron repairs (contract)
Pumps, Motors, Valves, Seals
Repair parts for pool vacuum
Bleacher Safety Inspection
Total 2733.2478.0000 Misc.Equipment Repairs &
2733.5510.0000 Utilities-Water
Budget based on 2015 actuals and regional water rate increase in 2016
Total 2733.5510.0000 Utilities-Water
2733.5520.0000 Utilities-Gas
Budget based on 2015 actuals
Total 2733.5520.0000 Utilities -Gas
2733.5530.0000 ·utilities-Hydro
Budget based on 2015 actuals and rate increase in 2016
Total 2733.5530.0000 Utilities -Hydro
2733.5902.0000 Supplies & Tools
Run Date: 4/13/16 3:58PM
2016
Budget
14,000
4,000
3,000
12,000
10,000
1,000
8,000
88,000
6,500
4,000
3,000
2,000
2,000
17,500
41,902
41,902
66,758
66,758
201,798
201,798
First Aid Supplies 800
Toys and Program Supplies (replacement)
Small Tools etc.
Total 2733.5902.0000 Supplies & Tools
700
500
2,000
Total Expenses 1,003,173
Revenues
2733.9923.0000 Admissions-Public Swimm
Youth singles
Adult singles
Family singles
Youth-10 pass
Adult -10 pass
Total 2733.9923.0000 Admissions -Public Swimm
2733.9932.0000 Rentals -Pool
(29,000)
(17,250)
(8,750)
(3,000)
(4,000)
(62,000)
Learn to swim (98,000).
225
City of Pickering
2016
Approved Final Background Information
2733 Recreation Complex -Pool
Private
Pickering Swim Club
Special Children's Swim
Total 2733.9932.0000 Rentals -Pool
2733.9936.0000 Rentals-Pool-School B
School Pool rentals
Total 2733.9936.0000 Rentals -Pool -School B
2733.9943.0000 Membership-Pool/Health
Annual
Three month
Total 2733.9943.0000 Membership-Pool/Health
Total Revenues
Net Expenses
226
Run Date: 4/13/16 3:58PM
2016
Budget
(14,000)
(52,035)
(300)
(164,335)
(2,000)
(2,000)
(45,700)
(22,621)
(68,_321)
(296,656)
706,517
Recreation Complex -Arenas
2014
Actuals
Expenditures
Salaries & Wages 466,949
Overtime 24,104
Employer Contributions 106,941
Uniforms 2,891
Cellular Phones 1,031
Telephones 3,118
Seminars & Education 1,080
Insurance Premium 4,916
Recpt, Prom & Sp Events 328
Outside Agency Serv 458
Build Repairs & Mtce 60,189
Mise Equip Repairs 34,916
Rental Mise Equip 0
Stationery & Office Supplies 275
Forms 105
Utilities -Water 8,931
Utilities -Gas 15,637
Utilities -Hydro · 171,819
Supplies & Tools 2,518
Total Expenditures 906,206
Revenues
Snack Bar (1,770)
Vending Machines (1,616)
Advertising Space (7,625)
Admissions -Skating (22,509)
Rentals -Ice Surface (605,699)
Rentals -Mtg. Room/Public (36,074)
Other Mise Revenue (12,685)
Total Revenues (687,978)
Transfers from Reserves & R.F.
Total Transfers 0
Net 218,228
I-----
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
445,250 357,796
28,685 25,000
104,193 111,495
4,604 5,610
1,125 1,000
3,348 1,067
2,815 2,000
5,163 5,202
45 0
140 460
76,613 77,220
33,909 29,000
0 500
250 450
0 300
8,596 9,960
16,468 14,850
182,786 190,719
1,911 2,500
915,901 835,129
(1,885) (2,000)
(779) (2,000)
(9,750) (55,000)
(18,969) (22,000)
(565,115) (595,793)
(38,500) (40,000)
(12,877) (15,000)
(647,875) (731,793)
0 0
268,026 103,336
227
Run Date: 4/14/16 2:28PM
;~}l~fli ~~~~~~' INC./DEC.
·;·: F.1JJe! 13!1~.9~ti; ~
45,814 403,610 12.80%
0 25,000 0.00%
(8,587) 102,908 (7.70%)
(610) 5,000 (10.87%)
0 1,000 0.00%
2,379 3,446 222.96%
640 2,640 32.00%
0 5,202 0.00%
0 0 0.00%
250 710 54.35%
1,700 78,920 2.20%
5,300 34,300 18.28%
0 500 0.00%
0 450 0.00%
0 300 0.00%
48 10,008 0.48%
2,243 17,093 15.10%
18,072 208,791 9.48%
0 2,500 0.00%
67,249 902,378 8.05%
0 (2,000) 0.00%
0 (2,000) 0.00%
(3,000) (58,000) 5.45%
0 (22,000) 0.00%
40,793 (555,000) (6.85%)
4,000 (36,000) (10.00%)
0 (15,000) 0.00,%
41,793 (690,000) (5.71%)
0 0 0.00%
109,042 ~1),3ts l' ',, .• , __ .·:.·
t--.
.. ·: 1.05,52%
City of Pickering
2016
Approved Final Background Information
2735 Recreation Complex -Arenas
Expenditures
2735.1100.0000 'Salaries & Wages
Base Salaries and Wages
Additional hours (2,500 hrs) for Facility Attendant term positions. Funded from salary and wages
savings identified below and in Cost Centre 2711.
Additional hours (335 hrs) for Youth Leader term positions. Funded from salary and wages
savings identified below and in Cost Centre 2711.
Decrease in hours (1 ,500 hrs) for Facility Attendant part-time positions.
Total 2735.1100.0000 Salaries &Wages
2735.1200.0000 Overtime
To meet service level/workload commitme"nts
Total 2735.1200.0000 Overtime
2735.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental ·
Benefits related to additional hours (2,500 hrs) for Facility Attendant term positions.
Benefits related to additional hours (335 hrs) for Youth Leader term positions.
Benefits related to decrease in hours (1 ,500 hrs) for Facility Attendant part-time positions.
Total 2735.1400.0000 Employer Contributions
2735.1900.0000 Uniforms
As per the Collective Agreement
Total 2735.1900.0000 Uniforms
2735.2131.0000 Cellular Phones
Cellular Phone Charges ·
Total 2735.2131.0000 Cellular Phones
2735.2140.0000 Telephones
Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades
Total 2735.2140.0000 Telephones
2735.2340.0000 Seminars & Education
ORFA B Ticket Renewal -Foreperson and Maintenance Worker (6)
ORFA Ice Arena Ice Maintenance Forum (Best Practices) -Maintenance Worker
First Aid & Defibrillation Training & Certification
Total 2735.2340.0000 Seminars & Education
2735.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2735.2370.0000 Insurance Premium
2735.2399.0000 Outside Agency Services
Base Hospital Support Defibrillation Program
Total 2735.2399.0000 Outside Agency Services
2735.2435.0000 Building Repairs & Mainte
228
Run Date: 4/13/16 3:58PM
2016
Budget
377,481
52,272
4,345
(30,488)
403,610
25,000
25,000
. 104,548
3,769
241
(5,650)
102,908
5,000
5,000
1,000
1,000
3,446
3,446
420
820
1,400
2,640
5,202
5,202
710
710
City of Pickering
2016
Approved Final Background Information
2735 Recreation Complex -Arenas
Caretaking supplies/services
Building repair supplies & services
Electrical repairs
Plumbing repairs .
Door and lock repairs
Facility Decals
Parking lot maintenance (snow removal and salting and garbage)
Defibrillator Monitoring Contract
Carpet service -mats
Replace Rink light bulbs
Condenser Water Treatment Program
Replace dasher board, netting & glass repair
HVAC repairs
Paint Drainage & Disposal System
Total 2735.2435.0000 Building Repairs & Mainte
2735.2478.0000 Misc.Equipment Repairs &
Annual Regulatory inspections
Refrigeration repairs maintenance and dehumidifiers (contract)
Overhaul compressor (2)
Fan &motor repairs; supplies & fuse inventory
Ice resurfacer maintenance
Misc. small equipment repairs
Energy Management System--Service Contract
Kitchen Hood Inspection
Life Safety Systems testing (fire alarm/extinguisher & emerg. lighting)
Total 2735.2478.0000 Misc.Equipment Repairs &
2735.2678.0000 Mise Equipment Rentals
Rental of tools for specific jobs
Total 2735.2678.0000 Mise Equipment Rentals
2735.5300.0000 Stationery & Office Suppl
General office supplies
Toners for printer
Total 2735.5300.0000 Stationery & Office Suppl
2735.5302.0000 Forms
Printing of facility permits and receipt forms
Total 2735.5302.0000 Forms
2735.5510.0000 Utilities-Water
Budget based on 2015 actuals and regional water rate increase in 2016
Total 2735.5510.0000 Utilities-Water
2735.5520.0000 Utilities-Gas
Budget based on 2015 actuals
Total 2735.5520.0000 Utilities-Gas
229
Run Date: 4/13/16 3:58PM
2016
Budget
15,100
12,600
9,500
5,500
3,000
600
14,200
220
2,000
3,500
2,500
5,000
3,500
1,700
78,920
2,400
8,500
10,000
2,150
4,000
2,700
1,500
850
2,200
34,300
500
500
200
250
450
300
300
10,008
10,008
17,093
17,093
City of Pickering
2016
Approved Final Background Information
2735 Recreation Complex -Arenas
2735.5530.0000 Utilities-Hydro
Budget based on 2015 actuals and rate increase in 2016
Total 2735.5530.0000 Utilities-Hydro
2735.5902.0000 Supplies & Tools
First ·Aid supplies (replacement)
Small tools, etc. (replacement)
Total 2735.5902.0000 Supplies & Tools
Total Expenses
Revenues
2735.9915.0000 Snack Bar
Snack Bar lease agreement
Total 2735.9915.0000 Snack Bar
2735.9916.0000 Vending Machines
Arena vending machines
Total 2735.9916.0000 Vending Machines
2735.9922.0000 Admissions-Pleasure Ska
Daily admissions for individuals for Public Skating
Total 2735.9922.0000 Admissions -Pleasure Ska
2735.9931.0000 Rentals -Ice Surface
Ice Surface Rentals
Total 2735.99.31.0000 Rentals -Ice Surface
2735.9933.0000 Rentals-Mtg. Room/Publi
Various hall rentals, activities
Total 2735.9933.0000 Rentals -Mtg. Room/Publi
2735.9940.0000 Advertising Space
Rink Board advertising
Sponsorship Marketing Partnerships revenue to be generated from new Coordinator, Marketing
Partnerships contract position
Total 2735.9940.0000 Advertising Space
2735.9990.0000 Other Revenue
Ball Hockey
Lacrosse
Total 2735.9990.0000 Other Revenue
Total Revenues
Net Expenses
230
Run Date: 4/13/16 3:58PM
2016
Budget
208,791
208,791
1,000
1,500
2,500
902,378
(2,000)
(2,000)
(2,000)
(2,000)
(22,000)
(22,000)
(555,000)
(555,000)
(36,000)
(36,000)
(33,000)
(25,000)
(58,000)
(12,000)
(3,000)
(15,000)
(690,000)
212,378
Museum
2014
Actuals
Expenditures
Salaries & Wages 453,943
Overtime 7,011
Employer Contributions 75,135
Uniforms 3,205
Travel 977
Freight, Express & Cartage 1,037
Cellular Phones 2,059
Telephones 23,828
Advertising 18,284
Trade Shows, Exhib & Displays 554
Seminars & Education 5,286
Insurance Premium 4,002
Consulting & Professional 0
Recpt, Prom & Sp Events 3,426
Memberships 1,441
Outside Agency Serv 13,662
Build Repairs & Mtce 49,294
Veh -Repairs & Maintenance 4,1.88
Mise Equip Repairs 15,457
Software/Hardware Maintenance Cor 1,088
Antiques Repairs Mtce. 6,737
Grounds Upkeep 2,056
Stationery & Office Supplies 1,994
Program Supplies 11 '1 01
Supplies -Special Events 14,362
Antique Purchases 675
Gift Shop Plaques 4,996
Utilities -Gas 3,769
Utilities -Hydro 13,651
Utilities -Oil 1,846
Gas, Oil Tires 1,798
Supplies·& Tools 2,140
Misc. Equipment 0
Total Expenditures 749,002
Revenues
Federal Grant (11 ,590)
On~. Specific Grants (42,640)
Other Agency Grts (796)
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
445,698 431,472
2,233 7,000
88,657 84,430
3,228 3,300
2,223 1,200
93 2,000
1,742 2,530
25,620 24,202
22,024 18,000
532 750
3,684 5,760
4,514 4,349
0 0
5,183 6,000
2,030 2,048
40,966 35,990
68,661 72,475
4,864 3,800
11,253 15,500
1,053 1,100
6,001 5,800
654 2,500
1,657 2,000
9,697 11,800
12,135. 12,925
605 600
6,451 4,500
4,795 4,290
14,857 16,538
1,121 816
922 2,211
324 3,000
4,419 4,450
797,896 793,336
(12,708) (10,893)
(41,573) (42, 100)
(584) (1 ,000)
231
Run Date: 4/14/16 2:29PM
"~,(:~~il'' ,:t:t~!~?~;~+!~,~{:}:~ ~~~~~~~)""" INC./DEC. ~. "~ !''·~-~. ' ."~El.; .. ·Nj;"*""i s'~· 1; , , .. i~} ~:~~~Pt .:~:.;m!i. ... l.!. ··';·'
34,433 465,905 7.98%
0 7,000 0.00%
9,511 93,941 11.26%
0 3,300 0.00%
0 1,200 0.00%
0 2,000 0.00%
350 2,880 13.83%
1,495 25,697 6.18%
0 18,000 0.00%
0 750 0.00%
1,900 7,660 32.99%
327 4,676 7.52%
45,916 45,916 0.00%
0 6,000 0.00%
55 2,103 2.69%
(25,480) 10,510 (70.80%)
(1,160) 71,315 (1.60%)
700 4,500 18.42%
(8,000) 7,500 (51.61%)
0 1,100 0.00%
0 5,800 0.00%
0 2,500 0.00%
0 2,000 0.00%
0 11,800 0.00%
(325) 12,600 (2.51%)
0 600 0.00%
0 4,500 0.00%
215 4,505 5.01%
654 . 17,192 3.95%
0 816 0.00%
(748) 1,463 (33.83%)
(1 ,500) 1,500 (50.00%)
(4,450) 0 (100.00%)
53,893 847,229 6.79%
(107) (11,000) 0.98%
0 (42, 100) 0.00%
1,000 0 (100.00%)
City of Pickering
2016
Approved Final Background Information
2744 Museum
Expenditures
2744.1100.0000 . Salaries & Wages
Base Salaries and Wages
Increase in hours (764) for Museum Program Assistant part-time position for additional
sponsorship activity. Funded from an increase in budgeted sponsorship revenue and a reduction
in building repairs and maintenance expenditures.
Total2744.1100.0000 Salaries & Wages
2744.1200.0000 Overtime
To meet service level/workload commitments
Total 2744.1200.0000 Overtime
2744.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to increase in hours (764) for Museum Program Assistant part-time position for
additional sponsorship activity.
Total 2744.1400.0000 Employer Contributions
2744.1900.0000 Uniforms
Repair and Replacement of Costumes
Costumes & protective equipment for volunteers
Total 2744.1900.0000 Uniforms
2744.2110.0000 Travel
Parking & Mileage
Total2744.2110.0000 Travel
2744.2122.0000 Freight,Express & Cartage
Shipment of artefacts, steam engines or displays
Total 2744.2122.0000 Freight,Express & Cartage
2744.2131.0000 Cellular Phones
Cell phone charges.
Motorola Radios (Replacement)
Total2744.2131.0000 Cellular Phones
2744.2140.0000 Telephones
Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades
Total 2744.2140.0000 Telephones
2744.2210.0000 Advertising
Print, Online, On Air Advertising; Tourism Signage and Display; Promotional Goods
Total 2744.2210.0000 Advertising
2744.2211.0000 Tr Shows,Exhib.& Displays
Supplies and materials for temporary exhibits and displays, enlargements, lettering, folios
Total2744.2211.0000 Tr Shows,Exhib.& Displays
2744.2340.0000 Seminars & Education
Canadian Association of Conservators
233
Run Date: 4/13/16 3:58PM
2016
Budget
442,397
23,508
465,905
7,000
7,000
89,678
4,263
93,941
2,300
1,000
3,300
1,200
1,200
2,000
2,000
2,080
800
2,880
25,697
25,697
18,000
18,000
750
750
1,350
City of Pickering
2016
Approved Final Background Information
2744 Museum
High FIVE Quality Assurance Program -new staff
OMA (Ontario Museums Association) Conference -Coordinator, Museum Operations
Harrisburg Conference -Event & Volunteer Programmer
Defibrillator Training & Certification -Various staff
Health & Safety Training -Maintenance person and applicable Museum volunteers
Total2744.2340.0000 Seminars & Education
2744.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2744.2370.0000 Insurance Premium
2744.2392.0000 Consulting & Professional
Consulting Services (as per the 2015 Hazard Assessment Report)
Architectural Consulting Services
Geotechnical of new land for Visitor Centre
Fire safety plans
Blacksmith Shop Structural Review-PO# 150726
Total 2744.2392.0000 Consulting & Professional
2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Very important volunteer night and appreciation event to cover food, pins, entertainment & awards
for volunteers, roast evenUvolunteer appreciation night
Total 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2744.2395.0000 Memberships
Run Date: 4/13/16 3:58 PM
2016
Budget
210
1,000
600
2,000
2,500
7,660
4,676
4,676
15,000
10,000
15,000
5,000
916
45,916
6,000
6,000
Ancestry.ca 630
York-Durham Association of Museums & Galleries
Canadian Museum Association
Ontario Museum Association
Ontario Historical Society
Culinary Historians Membership
York Pioneer Newsletter
American Association of State & Local History
Total 2744.2395.0000 Memberships
2744.2399.0000 Outside Agency Services
Gas and Steam Barn area plus restoration projects, boiler inspections
Security Patrol Services·
Base Hospital Support D~fibrillation Program
Defibrillator monitoring contract
Miller Waste Green Waste pick up
Total 2744.2399.0000 Outside Agency Services
2744.2435.0000 Building Repairs & Mainte ·
Daily maintenance supplies and materials for building repairs
Environmental monitoring & water treatment
234
25
800
400
78
30
25
115
2,103
1,200
5,620
1,450
440
1,800
10,510
14,000
5,500
City of Pickering
2016
Approved Final Background Information
2744 Museum
Routine plumbing and electrical services and repairs
General building repairs
Window, door and lock repair/replacement
Museum Sign Replacement
Pest control
Chimney sweeping & inspections
Plaster & painting of heritage buildings
Fire & Security Alarm Monitoring
HVAC Maintenance & Repairs
Ramp Replacement (accessibility upgrade)
Total 2744.2435.0000 Building Repairs & Mainte
2744.2457.0000 Vehicle-Repairs & Maint
Vehicle-Repair and Maintenance
Total2744.2457.0000 Vehicle-Repairs & Maint
2744.2478.0000 Misc.Equipment Repairs &
Daily maintenance supplies and restoration for Woodwrights to include decks, ramps, boardwalks,
and wagons
Total 2744.2478.0000 Misc.Equipment Repairs &
2744.2479.0000 Sfwr/Hdwr MaintContracts
Maintenance -Museum -Past Perfect
Total 2744.2479.0000 Sfwr/Hdwr Maint Contracts
2744.2480.0000 Antiques-Repairs & Maint
Conservation & restoration materials, on ·going repairs and restoration of artefacts in collection
Reproduction window coverings
Research Materials
Total 2744.2480.0000 Antiques-Repairs & Maint
2744.2482.0000 Grounds Upkeep
Annuals, perennial, seeds, vegetable plants, crushed stone for pathways and calcium chloride for
driveway
Road & Grounds repairs
Total 2744.2482.0000 Grounds Upkeep
2744.5300.0000 Stationery & Office Suppl
General office supplies
Total 2744.5300.0000 Stationery & Office Suppl
2744.5320.0000 Program Supplies
On Site Program supplies
WWI Education Day (offset by revenue)
Total 2744.5320.0000 Program Supplies
2744.5340.0000 Supplies-Spec.Events/Ba
History in action Saturdays
Spirit Walk
235
Run Date: 4/13/16 3:58 PM
2016
Budget
4,200
3,300
3,000
4,000
4,900
915
20,000
4,500
2,000
. 5,000
71,315
4,500
4,500
7,500
7,500
1,100
1,100
4,700
800
300
5,800
500
2,000
2,500
2,000
2,000
8,800
3,000
11,800
3,000
2,300
City of Pickering
2016
Approved Final Background Information
2744 Museum
Halloween Harvest
Christmas in the Village, Winter in the Woods
General Events Supplies
Total2744.5340.0000 Supplies-Spec.Events/Ba
2744.5345.0000 Antique Purchases
Reproduction items for programming artefacts for the Collection
Total 2744.5345.0000 Antique Purchases
2744.5400.0000 Gift Shop/Plaques
Retail Merchandise for Gift Shop
Display and Sales supplies
Snack Bar Supplies
Total 2744.5400.0000 Gift Shop/Plaques
2744.5520.0000 Utilities-Gas
Budget based on 2015 actuals
Total 2744.5520.0000 Utilities-Gas
2744.5530.0000 Utilities-Hydro
Budget based on 2015 actuals and rate increase in 2016
Total 2744.5530.0000 Utilities-Hydro
2744.5540.0000 Utilities-Oil
To 'purchase fuel for the heater in the schoolhouse
Total 2744.5540.0000 Utilities-Oil
2744.5900.0000 Gas, Oil, Tires Etc.
Fuel: Unleaded 808 litres @ $.98/litre
Fuel: Diesel 217 litres @ $1.02/litre
Oil changes ·and tires
Total 2744.5900.0000 Gas, Oil, Tires Etc.
2744.5902.0000 Supplies & Tools
Gardening supplies
Grounds Tools
Total 2744.5902.0000 Supplies & Tools
Total Expenses
Revenues
1610.2744.0000 Fed Grnts-Museum
Program Grant-Federal
Total1610.2744.0000 Fed Grnts-Museum
1623.2744.0000 Ont Grant-Museum
Museum Operating Grant
Summer Experience Program
Rural Summer Jobs
Total1623.2744.0000 Ont Grant-Museum
236
Ruri Date: 4/13/16 3:58 PM
2016
Budget
2,400
2,500
2,400
12,600
600
600
1,500
500
2,500
4,500
4,505
4,505
17,192
17,192
816
816
792
221
450
1,463
500
1,000
1,500
847,229
(11 ,000)
(11 ,000)
(39,000)
(2,600)
(500)
(42, 100)
City of Pickering
2016
Approved Final Background Information
2744 Museum
1911.27 44.0000 Trsf frm Res-Museum
Funding for Blacksmith Shop Structural Review
Total1911.2744.0000 Trsffrm Res-Museum
2744.9910.0000 Gift Shop
Retail purchases: Jan/May
July/ AugusUSept
Oct.! Nov./Dec.
Total2744.9910.0000 Gift Shop
2744.9915.0000 Snack Bar
Gift Shop· Snack Bar
Tea Room (sp. events & weekends)
Total2744.9915.0000 Snack Bar
2744.9920.0000 Admissions-Public & Edu
Admissions during Special Events
On Site Education Programs for Spring
On Site Education Programs for Fall
General Admissions/ Kids in the Village/History in Action
Spirit Walk
Season's Pass
WWI Education Day
Total 2744.9920.0000 Admissions-Public & Edu
2744.9933.0000 Rentals-Mtg. Room/Publi
Rentals--various supplies I artefacts
Weddings in the church 10@ $200
Film/ Photography rental , (3 rentals)
Redman House rentals
Grounds Rentals
Total 2744.9933.0000 Rentals-Mtg. Room/Publi
2744.9955.0000 Programs
Outreach Programs
Public workshops & programs
Total 2744.9955.0000 Programs
2744.9977.0000 Donations
Donations & Donation Box
Total 27 44.9977.0000 Donations
2744.9990.0000 Other Revenue
Sponsorship Marketing Partnerships
Increase in revenue to be generated from new Coordinator, Marketing Partnerships contract
position
Total 2744.9990.0000 Other Revenue
237
Run Date: 4/13/16 3:58PM
2016
Budget
(916)
(916)
(2,800)
(3,500)
(1 '700)
(8,000)
{2,400)
(1,000)
{3,400)
{3,000)
(52,000)
(35,600)
(7,500)
(6,600)
{2,300)
{3,000)
(11 0,000)
{2,000)
{2,700)
(12,400)
(1 ,000)
(1 ,000)
(19,100)
(1 ,000)
(9,000)
(10,000)
(750)
(750)
{5,500)
(15,000)
(20,500)
2744 Museum
Total Revenues
Net Expenses
City of Pickering
2016
Approved Final Backg,round Information
238
Run Date: 4/13/16 3:58PM
2016
Budget
(225,766)
621,463
Engineering Services -Admin.
2014
Actuals
Expenditures
Salaries & Wages 1,364,859
Overtime 14,543
Employer Contributions 360,318
Uniforms 1,090
Travel 1,927
Cellular Phones 6,416
Telephones 8,434 I
Subscription & Publications 634
Seminars & Education 4,342
Insurance Premium 16,671
Ins. Deductible 0
Consulting & Professional 122,526
Recpt, Prom & Sp Events 0
Memberships 4,207
Photo, Mapping, Printing 3,463
Veh -Repairs & Maintenance 4,216
Mise Equip Repairs 0
Software/Hardware Maintenance Cor · 1,277
Rental Mise Equip 4,210
Stationery & Office Supplies 2,915
Forms 621
Gas,· Oil Tires 3,776
Supplies & Tools 20
System & Software Upgrades 0
Misc .. Equipment 7,859
Total Expenditures 1,934,324
Revenues
Other Revenue (205,236)
Total Revenues (205,236)
Transfers from Reserves & R.F.
Transfer from Reserve (143,823)
Trans. from Continuing Studies Res. (75,862)
Transfer from Reserve Fund ' 0
Total Transfers (219,685)
Net 1,509,403
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
1,052,394 1,179,658
23,367 16,000
277,325 331,269
1,218 1,500
538 1,600
4,585 6,200
5,447 7,466
517 1,000
2,973 7,025
9,670 14,900
0 2,000
25,500 93,000
94 200
5,014 5,700
3,860 3,000
9,831 6,000
0 200
1,277 9,650
2,833 3,400
2,652 2,700
0 200
7,367 3,947
134 150
0 5,000
0 0
1,436,596 1,701,765
(8,407) (61 ,614)
(8,407) (61,614)
(95,428) (95,428)
(159,226) 0
0 (49,500)
(254,654) (144,928)
1,173,535 1,495,223
249
Run Date: 4/14/16 2:29PM
·~~-~Sttj~~--2~16 ~<;;;~·-_·: .: ~~':'}:. :~:.~k~1~1.~;;f{. ",,' \~~'> l!N'~t':'' '·-;ow ;· ~~,;~ ' ':t:~~<~~··:-,· i~i~~·~~,~~t{
INC./DEC. · .: '!i"AP!lrovei:l•. · · :·: N_·j:~ff;~~ '_::' _. _:~ .. ~~~'t:1<:;~·~:fP:~~-:
J' Fin¥tisi1(l"'iit;J: '.--~·-f-.:... ... ·--,.~-~~ ......... 9 .... ~ ·-·
80,727 1,260,385 6.84%
3,000 19,000 18.75%
14,432 345,701 4.36%
0 1,500 0.00%
(600) 1,000 (37.50%)
0 6,200 0.00%
(1 ,496) 5,970 (20.04%)
(250) 750 (25.00%)
(300) 6,725 (4.27%)
(1 ,000) 13,900 (6.71%)
0 2,000 0.00%
(17,010) 75,990 (18.29%)
0 200 0.00%
(1 ,220) 4,480 (21.40%)
500 3,500 16.67%
0 6,000 0.00%
0 200 0.00%
0 9,650 0.00%
0 3,400 0.00%
0 2,700 0.00%
0 200 0.00%
2,461 6,408 62.35%
0 150 0.00%
13,000 18,000 260.00%
0 0 0.00%
92,244 1,794,009 5.42%
58,624 (2,990) (95.15%)
58,624 (2,990) (95.15%)
(1 ,613) (97,041) 1.69%
0 0 0.00%
(15,000) (64,500) 30.30%
(16,613) (161,541) 11.46%
134,255 .,, :'' 1,629.~:78: I. c I •· s;913o/o':
City of Pickering
2016
Approved Final Background Information
2290 Engineering Services -Admin.
Expenditures
2290.11 00.0000 Salaries & Wages
Base Salaries and Wages
New Technician, Asset Management full time position-Start date April1, 2016
New Engineering Utility Coordination Technician term position (17 wks X 40 hrs = 680 hrs)
Total2290.1100.0000 Salaries & Wages
2290.1200.0000 Overtime
Design and Construction
Traffic and Engineering (Special Events and Data Collection)
Streetlight Inspections
Total 2290.1200.0000 Overtime
2290.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to new Technician, Asset Management full time position -Start date April 1, 2016
Benefits related to new Engineering Utility Coordination Technician term position
Total 2290.1400.0000 Employer Contributions
2290.1900.0000 Uniforms
As per the Collective Agreement, Personal Protective Equipment
Total 2290.1900.0000 Uniforms
2290.2110.0000 Travel
Parking & Mileage
Total2290.2110.0000 Travel
2290.2131.0000 Cellular Phones
Smartphone and Tablet Charges -Director, Engineering & Public Works,
Smartphone Charges: Manager, Capital Projects & Infrastructure, Senior Coordinator, Capital
Projects, Coordinator, Roads & Infrastructure Maintenance Contracts, Coordinator, Forestry
Management & Sr. Coordinator, Parks & Landscape
Cell Phones
Total 2290.2131.0000 Cellular Phones
2290.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2290.2140.0000 Telephones
2290.2220.0000 Subscriptions & Publicati
Reference material, standards, regulations, AutoCad publications, safety legislations, traffic &
transportation publications
Total 2290.2220.0000 Subscriptions & Publicati
2290.2340.0000 Seminars & Education
Business Related Seminars & Workshops·
Ontario Traffic Council Workshops (Coord. Traffic Oper. & Coord. Transp. Eng)
250
Run Date: 4/13/16 3:59 PM
2016
Budget
1, 199,107
49,072
12,206
1,260,385
13,000
3,000
3,000
19,000
331,223
13,500
978
345,701"
1,500
1,500
1,000
1,000
1,200
4,000
1,000
6,200
5,970
5,970
750
750
500
.500
City of Pickering
2016
Approved Final Background Information
2290 Engineering Services -Admin. Run Date: 4/13/16 3:59PM
IPM Symposium -Coord, Forestry Management
ISAO Conference (Ottawa) -Coord, Forestry Management
Municipal Certified Arborist (level above certified arborist)
AutoCad Civil 3D Grading (Technician, Canst. & Design)
Ontario Good Roads Association -Managing Data for Municipal Assets (Mgr. Capital Projects &
Infrastructure and Senior Coord. Design & Asset Management)
Total 2290.2340.0000 Seminars & Education
2290.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2290.2370.0000 Insurance Premium
2290.2371.0000 Insurance Deductible
Insurance Deductible
Total 2290.2371.0000 Insurance Deductible
2290.2392.0000 Consulting & Professional
Centralized Collision Reporting Program (shared services with Region of Durham)
Annual Average Daily Traffic (AADT) Count Program
Pre-Engineering -Soils Investigation, Surveys & Utility Locates for Capital Works Projects
Traffic Impact Study Guidelines (90% DC Funded)
Integrated Transportation Master Plan R.F.P. preparation (90% DC Funded)
Seaton Master School/Park Joint Use Program -PO# 150265 (funded 100% from Developers)
Total 2290.2392.0000 Consulting & Professional
2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Miscellaneous Meetings I Functions I Promotional Events
Total 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2290.2395.0000 Memberships
Association of Professional Engineers of Ontario (2) -Director Eng & Public Works, Coordinator,
Transportation Engineering
Association of Technicians & Technologists-(6) Manager, Capital Projects & Infrastructure, Senior
Coord., Capital Projects, Tech, Constr. & Design. (2), Coord. Traffic Operations, Coord. Roads &
Infrastructure Contracts
Municipal Engineers Association -Director, Eng & PW
Ontario Association of Landscape Architects -Senior Coordinator, Parks & Landscape
Development
Ontario Municipal Management Institute-Manager, Capital Projects & Infrastructure, Senior
Coordinator, Capital Projects
Association of Road Supervisors-Senior Coordinator, Capital Projects
Canadian Association of Certified Planning Technicians (Technician, Constr. & Design)
CPTED Ontario Membership -Senior Coordinator, Landscape & Parks Development
Institution of Transportation Engineers -Coord. Traffic Oper.
Ontario Traffic Council (City Membership)
251
2016
Budget
300
800
200
. 825
3,600
6,725
13,900
13,900
2,000
2,000
3,000
5,000
10,000
20,000
35,000
2,990
75,990
200
200
500
1,320
100
620
250
190
200
50
300
600
'-----
City of Pickering
2016
Approved Final Background Information
2290 Engineering Services -Admin.
International Society of Arboriculture-Coord, Forestry Management
Society of Municipal Arborists-Coord, Forestry Management
Total 2290.2395.0000 Memberships
2290.2396.0000 Photo, Mapping, Printing
Plotting (cartridges), colour printing, oversize scanning
Total 2290.2396.0000 Photo,Mapping,Printing
2290.2457.0000 Vehicle-Repair & Maintena
Repairs to Division's utility vehicles (6)
Total 2290.2457.0000 Vehicle-Repair & Maintena
2290.2478.0000 Misc.Equipment Repairs &
Traffic counting classifier and portable speed message board.
Total 2290.2478.0000 Misc.Equipment Repairs &
2290.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance -Traffic Engineering Software (TES) License Upgrade
Maintenance -Adobe Acrobat Pro Upgrades (x3)
Maintenance-Corel Desktop Publishing Upgrades (x4)
Maintenance -Synchro Upgrade (x1)
Maintenance -Auto Turn Upgrades (x2)
Maintenance-HP DesignJet T71 00 Plotter
Total 2290.2479.0000 Sfwr/Hdwr Maint Contracts
2290.2678.0000 Mise Equipment Rentals
Miscellaneous equipment rentals
Vehicle for sidewalk inspections/streetlights inspections (term employees)
Total 2290.2678.0000 Mise Equipment Rentals
2290.5300.0000 Stationery & Office Suppl
General office supplies
Total 2290.5300.0000 Stationery & Office Suppl
2290.5302.0000 Forms
Material testing forms
Total 2290.5302.0000 Forms
2290.5900.0000 Gas, Oil, Tires Etc.
Fuel: 6,080 litres@ $.98/litre
Oil changes and tires, vehicle washes
Total 2290.5900.0000 Gas, Oil, Tires Etc.
2290.5902.0000 Supplies & Tools
Various sundry items such as spray paint, small tools, traffic counter tubes, radar gun, pond
monitoring supplies
Total 2290.5902.0000 Supplies & Tools
2290.5974.0000 Sfwr/Hdwr Maint Contracts
New ESRI ArcMap Seat License
New ESRI Arch GIS Concurrent License (funded 100% from FGT)
252
Run Date: 4/13/16 3:59PM
2016
Budget
275
75
4,480
3,500
3,500
6,000
6,000
200
200
1,400
750
1,000
2,500
2,000
2,000
9,650
200
3,200
3,400
2,700
2,700
200
200
5,958
450
6,408
150
150
5,000
13,000
2290 Engineering Services -Admin.
City of Pickering
2016
Approved Final Background Information
Total 2290.5974.0000 Sfwr/Hdwr Maint Contracts
2290.5978.0000 Misc. Equipment
Stormwater Facility Monitoring Program equipmenUsupplies (various items such as pressure
transducers and loggers, weirs and stilling wells, water samplers and loggers, rain gauge and
logger, secchi disk, water sampling analysis and bottles) (Funded by developers)
Transfer to 2613
Total 2290.5978.0000 Misc. Equipment
Total Expenses
Revenues
1910.7048.2290 Trsf Seaton Dev R-MPE
Funding for one position-from Seaton App Fees (Technician, Design & Construction)
Total1910.7048.2290 Trsf Seaton Dev R-MPE
1920.2290.0000 Trsffrm RF-MPE
Traffic Impact Study Guidelines (90% DC Funded)
Integrated Transportation Master Plan (ITMP) (90% DC Funded)
Federal Gas Tax funding for new ESRI ArchGIS Concurrent License
Total1920.2290.0000 Trsf frm RF -MPE
2290.9990.0000 Mise Income
Funded from Developers 100% -Seaton Master School/Park Joint Use Program
Total 2290.9990.0000 Mise Income
Total Revenues
Net Expenses
253
Run Date: 4/13/16 3:59 PM
2016
Budget
18,000
25,000
(25,000)
0
1,794,009
(97,041)
(97,041)
. (18,000)
(31 ,500)
(15,000)
(64,500)
(2,990)
(2,990)
(164,531)
1,629,478
2230 Crossing Guards
Expenditures
2230.2370.0000 Insurance Premium
Insurance premium cost allocation
City of Pickering
2016
Approved Final Background Information
Total 2230.2370.0000 Insurance Premium
2230.2399.0000 Outside Agency Services
School Crossing Guard Program as per Tender T-8-2015 (Year 1 of 2)
Total 2230.2399.0000 Outside Agency Services
·Total Expenses
Total Revenues
Net Expenses
255
Run Date: 4/13/16 3:59PM
. 2016
Budget
2,833
2,833
508,800
508,800
511,633
0
511,633
Water Resources & Development Services
2014
Actuals
Expenditures
Salaries & Wages 431,503
Overtime 9,846
Employer Contributions 114,296
Uniforms 1,566
Travel 1,215
Cellular Phones 5,714
Telephones 3,683
Subscription & Publications 0
Seminars & Education 2,807
Insurance Premium 14,545
Ins. Deductible 0
Consulting & Professional 0
Recpt, Prom & Sp Events 0
Memberships 512
Roads Repair & Mtce 21,931
Veh -Repairs & Maintenance 2,682
Mise Equip Repairs 0
Software/Hardware Maintenance Cor 0
Stationery & Office Supplies 0
Gas, Oil Tires 6,008
Supplies & Tools 6,399
Minor Furniture & Fixtures 0
System & Software Upgrades 0
Misc. Equipment 0
Total Expenditures 622,707
Revenues
Sale of Serv-Dev Cntrl (129,289)
Other Mise Revenue (21,036)
Total Revenues (150,325)
Transfers from Reserves & R.F.
Transfer from Reserve 0
Trans. from Continuing Studies Res. 0
Total Transfers 0
Net 472,382
City of Pickering
2016
· Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
859,888 919,734
13,075 17,560
232,746 254,700
1,339 2,000
1,437 2,000
4,855 6,200
4,424 5,866
0 1,000
4,392 7,333
14,583 14,694
0 1,000
0 243,500
0 0
1,916 2,840
11,257 25,000
2,923 3,500
1,588 3,500
3,134 5,200
1,879 1,800
4,717 6,168
90' 3,150
0 0
0 2,400
0 50,000
1,164,243 1,579,145
(435,325) (352,500)
(16,687) (80,000)
(452,012) (432,500)
(106,005) (106,005)
0 (73,500)
(106,005) ' (179,505)
606,226 967,140
256
Run Date: 4/14/16 2:30PM
.. INC./DEC.
.
.
106,224 1,025,958 11.55%
(6,560) 11,000 (37.36%)
41,885 296,585 16.44%
(500) 1,500 (25.00%)
(500) 1,500 (25.00%)
600 6,800 9.68%
(815) 5,051 (13.89%)
(750) 250 (75.00%)
1,417 8,750 19.32%
(200) 14,494 (1.36%)
0 1,000 0.00%
49,500 293,000 20.33%
200 200 0.00%
720 3,560 25.35%
(5,000) 20,000 (20.00%)
(1 ,000) 2,500 (28.57%)
(3,000) 500 (85.71%)
,(800) 4,400 (15.38%)
(1 ,000) 800 (55.56%)
(741) 5,427 (12.01%)
1,850 5,000 58.73%
1,600 1,600 0.00%
(900) 1,500 (37.50%)
(50,000) 0 (100.00%)
132,230 1,711,375 8.37%
(72,000) (424,500) 20.43%
(68,000) (148,000) 85.00%
(140,000) (572,500) 32.37%
(224,727) (330,732) 212.00%
73,500 0 (100.00%)
(151,227) (330,732) 84.25%
(158,997) ,,,; > ~: 80~J43 ~ I h:::(16:#"ia)
City of Pickering
2016
Approved Final Background Information
2613 Water Resources & Development Services
Expenditures
2613.1100.0000 Salaries & Wages
Base Salaries and Wages
New Supervisor, Development Services full time position -Start date April1, 2016
Total 2613.1100.0000 Salaries & Wages
2613.1200.0000 Overtime
Development Review
Servicing Inspection
Confined Space Inspection
Complaints I Site Visits
Water Resources
Total 2613.1200.0000 Overtime
2613.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to new Supervisor, Development Services full time position -Start date April 1,
2016
Total2613.1400.0000 Employer Contributions
2613.1900.0000 Uniforms·
As per the collective agreement
Total 2613.1900.0000 Uniforms
2613.2110.0000 Travel
Mileage and Parking
Total 2613.2110.0000 Travel
2613.2131.0000 Cellular Phones
Cell Phones - 3
Charges for 8 Smartphones-Div. Head, Water Res. & Dev. Serv., Supervisor. Dev .. Services,
Water Resource Engineer, Dev. Eng., Sr. Coord. Dev. Services and 3 Inspectors
·Total 2613.2131.0000 Cellular Phones
2613.2140.0000 Telephones
Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades
Total 2613.2140.0000 Telephones
2613.2220.0000 Subscriptions & Publicati
Development Services
. Total 2613.2220.0000 Subscriptions & Publicati
2613.2340.0000 Seminars & Education
General Education Assistaflce and Various Seminars and Workshops
First Aid/CPR-C Recertification--(1 0 staff@ $50.00 each)
Courses related to Certified Inspector of Sediment & Erosion Control (CISEC) and exam fee for 3
Inspectors, Sr. Coord. Dev. Services & 2 Coordinator, Development Approvals
257
Run Date: 4/13/16 3:59 PM
2016
Budget
962,883
63,075
1,025,958
3,000
3,000
1,000
1,000
3,000
11,000
277,835
18,750
296,585
1,500
1,500
1,500
1,500
600
6,200
6,800
5,051
5,051
250
250
400
500
1,500
City of Pickering
2016
Approved Final Background Information
2613 Water Resources & Development Services
TRIECA 2016 Workshop for 3 Inspectors, Sr. Coord. Dev. Services, Water Res. Eng. & Coord.
Water Res.
OGRA Storm Sewer Design -Coord. Dev. Servs.
PCSWMM Training Course for Sr. Water Res. Eng., Coord. Water Resources
Managing People Essentials -Water Resources Engineer
Managing People Essentials Advanced -Dev. Eng.
Total 2613.2340.0000 Seminars & Education
2613.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property)
Total 2613.2370.0000 Insurance Premium
2613.2371.0000 Insurance Deductible
Insurance Deductible
Total 2613.2371.0000 Insurance Deductible
2613.2392.0000 Consulting & Professional
Stormwater Facility Monitoring Program/Study (funded by Developers)
Claremont Drainage Plan (partially funded by Region of Durham) -yr 1 of 2
Amberlea Creek -Post Construction Monitoring Program -year 1 of 3
Total 2613.2392.0000 Consulting & Professional
2613.2394.0000 Rec/Prom & Spc Evt!Gen PR
Miscellaneous Meetings/Functions/Promotional Events
Total2613.2394.0000 Rec/Prom & Spc Evt/Gen PR
2613.2395.0000 Memberships
Assn. of Technicians & Technologists--5 staff
CISEC 6 staff
Association of Professional Engineers of Ontario, PEO-Div. Head, Water Res. & Dev. Ser.,
Supervisor, Dev. Ser., Dev. Eng., Water Resources Eng., Coord. Water Res.
International Erosion Control Association -Sr. Coord. Dev. Serv.
Municipal Engineers Association -Div. Head, Water Res. & Dev. Serv.
OACETT -Professional Practice Exam -Coord. Dev. Approvals
Total 2613.2395.0000 Memberships
2613.2407.0000 Road Maintenance
Curb Cuts, Newspaper Pads and Sidewalk Repairs
Total 2613:2407.0000 Road Maintenance ..
261.3.2457.0000 Vehicle-Repair & Maintena
Repairs to four department utility vehicles
Total 2613.2457.0000 Vehicle-Repair & Maintena
2613.2478.0000 Misc.Equipment Repairs &
Repairs and annual maintenance to confined space equipment.
Total 2613.2478.0000 Misc.Equipment Repairs &
2613.2479.0000 Sfwr/Hdwr Maint Contracts
258
'.-_---
Run Date: 4/13/16 3:59PM
2016
Budget
2,700
1,350
1 '100
600
600
8,750
14,494
14,494
1,000
1,000
78,000
200,000
15,000
293,000
200
200
1,100
660
1,250
200
100
250
3,560
20,000
20,000
2,500
2,500
500
500
I_-----
·city of Pickering
2016
Approved Final Background Information
2613 Water Resources & Development Services Run Date: 4/13/16 3:59 PM
Maintenance -PCSWMM Professional 2D License Annual Upgrade (x2)
Total 2613.2479.0000 Sfwr/Hdwr Maint Contracts
2613.5300.0000 Stationery & Office Suppl
Office supplies - 4 staff
Total 2613.5300.0000 Stationery & Office Suppl
2613.5900.0000 Gas, Oil, Tires Etc.
Fuel -Unleaded 5,079 litres @ $.98/litre
Oil changes tires, and vehicle washes
Total 2613.5900.0000 Gas, Oil, Tires Etc.
2613.5902.0000 Supplies & Tools
Confined space entry equipment & various sundry items (i.e. self retracting lifeline)
Total2613.5902.0000 Supplies & Tools
2613.5973.0000 Furniture & Fixtures
File Cabinet (for Division Head, Water Resources & Dev. Services)
Chairs replacement
Total 2613.5973.0000 Furniture & Fixtures
2613.5974.0000 System & Software Upgrade
New Software-Culvert Master
Total 2613.5974.0000 System & Software Upgrade
Total Expenses
Revenues
1429.0001.0001 Eng Design Review Fees
Engineering Design Review fees
Total1429.0001.0001 Eng Design Review Fees
1429.0001.0002 Dev Inspect Fees-Subdvsns
Development Inspection fees for subdivisions
· Total1429.0001.0002 Dev Inspect Fees-Subdvsns
1429.0001.0003 Dev Inspect Fee-Site Plan
Development Inspection fees for site plans
Total1429.0001.0003 Dev Inspect Fee-Site Plan
1429.0001.0004 Development Inspect Fees-Monthly/Direct Billed
Development Inspection fees for monthly and direct billed accounts
Total1429.0001.0004 Development Inspect Fees-Monthly/Direct Billed
1429.0002.0000 Topsoi/Fill Permits
Topsoil/Fill Permits
Total1429.0002.0000 Topsoi/Fill Permits
.1429.0003.0000 Mise/General Sale of Serv
City's component of fees associated with Ministry of Environment & Climate Change Environmental
Compliance Approval for storm sewer installation related to development and residential lot
grading fee·
259
2016
Budget
4,400
4,400
800
800
4,977
450
5,427
5,000
5,000
1,000
600
1,600
1,500
1,500
1,711,375
(200,000)
(200,000)
(75,000)
(75,000)
(50,000)
(50,000)
(30,000)
(30,000)
(30,000)
(30,000)
(17,000)
City of Pickering
2016
Approved Final Background Information
2613 Water Resources & Development Services Run Date: 4/13/16 3:59PM
Total1429.0003.0000 Mise/General Sale of Serv
1429.0004.0000 Pool Enclosure Permits
Pool Enclosure Permits
Total1429.0004.0000 Pool Enclosure Permits
1429.0005.0000 Municipal Consent Fees
Revenue from Telecommunication Companies for Municipal Consent & Occupancy of Right of .
Ways
Total1429.0005.0000 Municipal Consent Fees
1910.7021.2613 Frm Rate Stblz R-Dev Serv
Funding for Claremont Drainage Plan -yr 1 of 2
Total1910.7021.2613 Frm Rate Stblz R-Dev Serv
1910.7048.2613 Trsf Seaton Dev R-Dev Srv
Funding for two positions-from Seaton App Fees (Coordinator, Water Resources and Supervisor, ·
Development Services)
Total1910.7048.2613 Trsf Seaton Dev R-Dev Srv
2613.9990.0000 Other Revenue
Curb Cuts I Newspaper Pads I Sidewalk Repairs
Funding from Developers (Stormwater Facility Monitoring Program/Study)
Funding from Region of Durham (Claremont Drainage Plan -yr 1 of 2)
Total 2613.9990.0000 other Revenue
Total Revenues
Net Expenses
260
2016
Budget
(17,000)
(7,500)
(7,500)
(15,000)
(15,000)
(150,000)
(150,000)
(180,732)
(180,732)
(20,000)
(78,000)
(50,000)
(148,000)
(903,232)
808,143
Public Works
2014
Actuals
Expenditures
Salaries & Wages 5,209,558
Overtime 362,832
Employer Contributions 1,299,881
Uniforms 65,777
Travel 778
Freight, Express & Cartage 1,064
Environmental Charges 87
Cellular Phones 14,901
Telephones 25,974
Subscription & Publications 275
Seminars & Education 15,196
Insurance Premium 347,351
Ins. Deductible 60,489
Consulting & Professional 56,305
Recpt, Prom & Sp Events 7,640
Memberships 6,131
Photo, Mapping, Printing 0
. Outside Agency Serv 325,412
Rpr & Mnt -Winter Control 849,575
Rpr & Mnt-Contract Services 609,141
Rpr Main. Maint Mater 502,952
Highway Aids-Repair Maint. 153,755
Parks Rep,airs & Maintenance 93,845
Build Repairs & Mtce 399,946
Tree Maintenance 240,988
Lighting & Repair Maint. 18,131
Veh -Repairs & Maintenance 439,576
Mise Equip Repairs 844,941
Software/Hardware Maintenance Cor 2,681
Grounds Upkeep 531,258
Building Rentals 50,695
Rental Mise Equip 117,822
Stationery & Office Supplies 1,930
Forms 2,371
Program Supplies 81,947
Utilities -Water 26,161
Utilities -Gas 19,942
Utilities -Hydro 894,174
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
5,399,097 5,765,219
288,612 310,310
1,380,158 1,485,374
71,783 66,110
832 1,150
1,333 1,050
360 0
16,078 16,250
24,594 25,978
39 800
17,548 26,680
344,047 348,929
47,082 39,000
23,570 130,000
7,117 7,100
6,616 7,440
0 200
55,545 69,200
619,906 1oo:ooo
716,138 779,000
579,128 520,000
143,035 228,500
119,063 98,000
400,642 335,073
241,459 225,000
30,835 20,000
365,382 351,250
863,910 893,000
5,732 6,600
441,496 475,500
47,657 50,000
104,603 137,800
2,518 2,000
3,994 4,000
55,036 80,000
35,319 31,082
16,420 19,800
999,793 1,006,330
261
Run Date: 4/13/16 3:00PM
INC./DEC. ~5-:)i:~1~:.~{Kl.r··· •.:.o;. c· GE/ ·~· ;-;;,,~:-~~~.~··:·· '·=·
117,142 5,882,361 2.03%
2,250 312,560 0.73%
57,819 1,543,193 3.89%
400 66,510 0.61%
0 1,150 0.00%
0 1,050 0.00%
500 500 0.00%
0 16,250 0.00%
510 26,488 1.96%
(200) 600 (25.00%)
4,470 31,150 16.75%
(3,800) 345,129 (1.09%)
0 39,000 0.00%
' (17,097) 112;903 (13.15%)
350 7,450 4.93%
240 7,680 3.23%
0 200 0.00%
(4,400) 64,800 (6.36%)
(45,000) 655,000 (6.43%)
0 779,000 0.00%
35,000 555,000 6.73%
(35,000) 193,500 (15.32%)
22,000 120,000 22.45%
22,300 357,373 6.66%
(25,000) 200,000 (11.11%)
5,000 25,000 25.00%
1,500 352,750 0.43%
(58,000) 835,000 (6.49%)
4,500 11,100 68.18%
(100,500) 375,000 (21.14%)
5,000 55,000 10.00%
(23,000) 114,800 (16.69%)
0 2,000 0.00%
(1 ,000) 3,000 (25.00%)
100,000 180,000 125.00%
9,210 40,292 29.63%
(2,010) 17,790 (10.15%)
98,633 1,104,963 9.80%
Public Works
2014
Actuals
Small Tools 6,696
Gas, Oil Tires 565,289
Fertilizer, Grass Etc. 21,440
Supplies & Tools 12,514
Shop Supplies 44,221
Minor Furniture & Fixtures 0
System & Software Upgrades 0
Hardware Replacements 0
Misc. Equipment 7,948
Other Minor-Fixed Assets 197,450
Taxes Tenant 326,838
Total Expenditures 14,863,878
Revenues
Sale of Services -Public Works (1 00,599)
Other Agency Grts (1!;),569)
Vending Machines (378)
Rentals (44,905)
Other Mise Revenue (228,689)
Netted Revenue (406,902)
Total Revenues (798,042)
Transfers from Reserves & R.F.
Trans. from Continuing Studies Res. 0
Transfer from Reserve Fund (105,284)
Total Transfers (105,284)
Net 13,960,552
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
9,175 6,000
423,879 549,361
36,060 38,000
12,436 12,000
47,426 45,000
5,274 5,000
22,394 25,000
12,662 15,000
45,224 47,500
227,708 226,000
324,698 330,060
14,643,413 15,562,646
(86,055) (76,624)
(28,958) 0
(344) (500)
. (135,998) (39,600)
(119,899) (74,550)
(360,656) (368,350)
(731 ,910) (559,624)
0 0
(177,666) (245,000)
(177,666) (245,000)
13,733,837 14,758,022
262
Run Date: 4/13/16 3:00PM
.A~}tJtlj:i:;"~; ·.:::~:;:~B~~~: .. INC./DEC. ,pP,,,. .. :r,. .•: ., . ~~~;i~~~d~l\ . __ , <'2bJ?<(-
2,000 8,000 33.33%
(62,873) 486,488 (11.44%)
5,000 43,000 13.16%
2,000 14,000 16.67%
0 45,000 0.00%
0 5,000 0.00%
(25,000) 0 (1 00.00%)
(15,000) 0 (100.00%)
(1 ,900) 45,600 (4.00%)
(31 ,000) 195,000 (13.72%)
3,000 333,060 0.91%
48,044 15,610,690 0.31%
0 (76,624) 0.00%
0 0 0.00%
0 (500) 0.00%
(57,700) (97,300) 145.71%
0 (74,550) 0.00%
0 (368,350) 0.00%
(57,700) (617,324) 10.31%
(22,903.) (22,903) 0.00%
0 (245,000) 0.00%
(22,903) (267,903) 9.35%
(32,559) ··:-...,--,, 't'··-.·~-·~, ...... ~ ·:· '·"""·t'•'i,o.~: :_,\\ :c f(o.22%> .• ;;;:,;;1.4,725,463t , .. , .. ,
. ·.·.·.·.·.·.·.·.·.· .·. :: ::<P:it{()(f»l~~~f:i~Q >:: : ::::::<< · · · · · ...
. .. . . . ·.·.·.·.·.·.·.·.·.·.· .. . . . . ' . . . . . . . . . . . . . . .
. . . ::::2Q16::::::::::::::::::
· ·. . . . . . . . · · . . :::::p:u·blic\Norl<s:<<: . · . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ' . . . . . . . . . . . . . . . . . . . . . . . . . . . . ' . . . ' ' . .
· · · .... · ... · .. • ....... ::: ::: :: :::~~rit·rh~ti~1:t;J~t~W9rtf:IY:Gtir:r~r:.i ~~d:gel:ci)~~ge~/::: .. .
Expenditures -lncreases/(Decreases)
Budget Item
2478 Miscellaneous
Equipment Repairs
2482 Grounds Upkeep
2648 Building Rentals
2678 Rental Miscellaneous
Equip
5320 Program Supplies
5510 Utilities-Water
5530 Utilities -Hydro
5900 Gas, Oil & Tires
5901 Fertilizer, Grass Etc.
597 4 System & Software
Upgrades
5975 Hardware
Replacements
5981 Other Minor Assets
Total Expenditure Changes
Amount Explanation
(58,000) Reductions in Roads and Parks equipment repairs to reflect
2015 actual costs.
(1 00,500) The budget for the Seniors & Persons with Disabilities Snow
Removal program was reallocated to account 5320 -Program
Supplies. -
5,000 Increase due to utility cost increase. -
(23,000) Decrease due to general reductions to reflect 2015 actuals.
100,000 The budget for the Seniors & Persons with Disabilities Snow
Removal program was reallocated to this account.
9,210 Budget based on 2015 actual costs and Durham Region water
rate increase for 2016.
98,633 Based on 2015 actual costs and anticipated hydro rate increase
for2016.
(62,873) Decrease based on 2015 actual expenditures and the reduction
in the price of oil.
5,000 Increase in expenditures related to weed control {alternatives to·
pesticides) requiring more frequent applications to be effective.
(25,000) Decrease due to no new requirements in 2016. The expenditure
in 2015 was a one time purchase for road patrol management
software/hardware. ·
(15,000) Decrease due to no new requirements in 2016. The expenditure
in 2015 was a one time purchase for parks asset management
tablets/software.
(31 ,000) Decrease in identified needs in miscellaneous sidewalk and
streetlight installations as well as parks fixed assets.
$48,044
264
·: · .:.: ·:: · ... ·. <$.itY.:.<>t:RiA~:6.rmtr<>
. . .. . ' :::::::::2()16:::· ... ·.·.·.·.·.·.·.·.·.·.· . >:>:::::::::::.' .. . . . . . . . . · ..• .<<> :::·::::P:i;i~:ii~:\N.()tk.(>:::: :.:.: :-: ::-:. ::--:.
... . . . . . . . ... · · :$u~m~~ 6f)\J~t~w~rt.h}/~uiiehf:~ti~9et"c:tt~n9~~: .. · · · · ·.·. ·: . :: · ·
Transfers from Reserves & Reserve Funds -(lncreases)/Decreases
Budget Item
1911 Transfer from
Continuing Studies Reserve
Total Transfer Changes
Amount Explanation
($22,903) Increase due to transfer of funds to complete Road
Needs Study.
($22,903)
266
'.----
Operations Admin
2014
Actuals
Expenditures
Salaries & Wages 360,984
Overtime 685
Employer Contributions 100,868
Travel 131
Cellular Phones 357
Telephones 3,655
Subscription & Publications 0
Seminars & Education 63
Insurance Premium 3,162
Ins. Deductible 0
Consulting & Professional 0
Recpt, Prom & Sp Events 905
Memberships 0
Outside Agency Serv 0
Build Repairs & Mtce 0
Software/Hardware Maintenance Cor 0
Stationery & Office Supplies 1,930
Utilities -Water 0
Utilities -Gas 0
Utilities-Hydro 0
Minor Furniture & Fixtures 0
Total Expenditures 472,740
Revenues
Vending Machines 0
Netted Revenue 0
Total Revenues 0
Transfers from Reserves & R.F.
Total Transfers 0
Net 472,740
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
441,715 451,991
1,083 1,500
107,632 131,915
97 250
0 800
3,112 4,266
39 200
672 2,700
3,518 . 3,545
0 2,000
0 0
828 1,000
·377 840
0 0
0 0
0 0
2,518 2,000
0 0
0 0
0 0
5,274 5,000
566,865 608,007
0 0
0 0
0 0
0 0
566,865 608,007
267
Run Date: 4/14/16 2:30PM
'~~:~~~ t~l"'''''' ,,~~i~ ~~-··:·,;
INC./DEC. CH r:'
·;"Final 8/fd~etY; ~~~~~1t; '/•;·· ............. ,._~,.;...., .......... ~ .. ~--:~:_".
74,242 526,233 16.43%
(500) 1,000 (33.33%)
24,522 156,437 18.59%
0 250 0.00%
0 800 0.00%
(783) 3,483 (18.35%)
0 200 0.00%
(1 '100) 1,600 (40.74%)
2,400 5,945 67.70%
0 2,000 0.00%
10,000 10,000 0.00%
0 1,000 0.00%
0 840 0.00%
1,050 1,050 0.00%
159,023 159,023 0.00%
350 350 0.00%
0 2,000 0.00%
3,165 3,165 0.00%
17,790 17,790 0.00%
106,105 106,105 0.00%
0 5,000 0.00%
396,264 1,004,271 65.17%
(500) (500) 0.00%
(175,350) (175,350) 0.00%
(175,850) (175,850) 0.00%
0 0 0.00%
220,414 ·:.~'·''j(,:';::.:··•azsi4z1·~ -I!:'"·~·'· f;~'i"-~""'''ili~~ '(tt;;fJ'".l'. .} :_;~·,~\~}:3!ii25%:
City of Pickering
2016
Approved Final Background Information
2500 Operations Admin
Expenditures
2500.1100.0000 Salaries & Wages
Base Salaries and Wages
Transfer of one part-time Operations Cenlre, Service Person position from 2315
Conversion of one part-time Operations Centre, Service Person position to a full time Stores
Clerk/Building Attendant (net increase). Funded from salary savings in 2320.
·Total2500.1100.0000 Salaries & Wages
2500.1200.0000 Overtime
To meet service level/workload commitments
Total 2500.1200.0000 Overtime
2500.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to transfer of one part-time Operations Centre, Service Person position from 2315
Benefits related to conversion of one part-time Operations Centre, Service Person position to a full
time Stores Clerk/Buil9ing Attendant (net increase)
Total2500.1400.0000 Employer Contributions
2500.2110.0000 Travel
Parking & Mileage
Total2500.2110.0000 Travel
2500.2131.0000 Cellular Phones
Annual Smartphone Charges -Manager, Public Works
Total 2500.2131.0000 Cellular Phones
2500.2140.0000 Telephones
This expense consists of long distance monthly charges, fax lines voicemail and system upgrades.
Total 2500.2140.0000 Telephones
2500.2220.0000 · Subscriptions & Publicati
Miscellaneous Manuals
Total 2500.2220.0000 Subscriptions & Publicati
2500.2340.0000 Seminars & Education
Health & Safety training and seminars
RTA Fleet Management On-line Training
Office Administration Course -Clerk
Total 2500.2340.0000 Seminars & Education
2500.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2500.2370.0000 Insurance Premium
2500.2371.0000 lnsur?nce Deductible
Insurance deductible for low dollar value. claims.
Total 2500.2371.0000 Insurance Deductible
268
Run Date: 4/13/16 4:00 PM
2016
Budget
466,600
31,985
27,648
526,233
1,000
-1,000
136,563
5,754
14,120
156,437
250
250
800
800
3,483
3,483
200
200
500
500
600
1,600
5,945
5,945
2,000
2,000
City of Pickering
2016
Approved Final Background Information
2500 Operations Admin
2500.2392.0000 Consulting & Professional
Soil Contamination Monitoring -Transfer from 2315
Total 2500.2392.0000 Consulting & Pr~fessional
2500.2394.0000 Recpt, Prom & Sp Events
Miscellaneous meetings, functions & promotional events
Total 2500.2394.0000 Recpt, Prom & Sp Events
2500.2395.0000 Memberships
Supervisor Administration -CSCMP membership
Supervisor Administration -AMCT membership
Total 2500.2395.0000 Memberships
2500.2399.0000 Outside Agency Services
Base hospital support defibrillation program (4 inspections)-Transfer from 2315
Total 2500.2399.0000 Outside Agency Services
2500.2435.0000 Building Repairs & Maint
General Building Maintenance-Transfer from 2315
Overhead Doors Repairs & Maintenance -Transfer from 2315
Janitorial Staff City (Term employees) -Transfer from 2315
Waste Disposal-Transfer from 2315
Defibrillator monitoring program-Transfer from 2315
Total 2500.2435.0000 Building Repairs & Maint
2500.2479.0000 Sfwr/Hdwr Maint Contracts
LiveCycle and Adobe Acrobat X Pro-License Cost-Transfer from 2315
Total2500.2479.0000 Sfwr/Hdwr Maint Contracts
2500.5300.0000 Stationery & Office Suppl
General office supplies for all cost centres
Total 2500.5300.0000 Stationery & Office Suppl
2500.5510.0000 Utilities-Water
City drinking water provided to Operations Centre in 2015 -Transfer from 2315
Total 2500.5510.0000 Utilities-Water
2500.5520.0000 Utilities-Gas
Budget based on projected 2015 actuals and usage-Transfer from 2315
Total 2500.5520.0000 Utilities -Gas
2500.5530.0000 Utilities -Hydro
Budget based on 2015 actuals and rate increase in 2016-Transfer from 2315
Total 2500.5530.0000 Utilities-Hydro
2500.5973.0000 Furniture & Fixtures
1 0 New Office Chairs
Total 2500.5973.0000 Furniture & Fixtures
Total Expenses
Revenues
269
. -----
Run Date: 4/13/16 4:00PM
2016
Budget
10,000
. 10,000
1,000
1,000
450
. 390
840
1,050
1,050
75,000
25,000
35,823
23,000
200
159,023
350
350
2,000
2,000
3,165
3,165
17,790
17,790
106,105
106,105
5,000
5,000
1,004,271
2500 Operations Admin
2500.9916.0000 Vending Machines
City of Pickering
2016
Approved Final Background Information
Works Centre --Vending Machines -Transfer from 2315
Total 2500.9916.0000 Vending Machines
2500.9954.0000 Netted Revenue-Storage
Storage Charges-Transfer from 2315
Total 2500.9954.0000 Netted Revenue -Storage
Total Revenues
Net Expenses
270
Run Date: 4/13/16 4:00 PM
2016
Budget
(500)
(500)
(175,350)
(175,350)
(175,850)
828,421
2132 Property Maintenance
Expenditures
2132.1100.0000 Salaries & Wages
Base Salaries and Wages
City of Pickering
2016
Approved Final Background Information
Total 2132.1100.0000 Salaries & Wages
2132.1200.0000 Overtime
Winter Control
Emergency Call-in
Total 2132.1200.0000 Overtime
2132.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Total 2132.1400.0000 Employer Contributions
2132.1900.0000 Uniforms
As per the Collective Agreement, personal protective equipment
Total 2132.1900.0000 Uniforms
2132.2131.0000 Cellular Phones
Cellular Phone Charges & Smartphone Charges
Total 2132.2131.0000 Cellular Phones
2132.2340.0000 Seminars & Education
Run Date: 4/13/16 4:15PM
2016
Budget
340,174
340,174
15,700
3,110
18,810
72,102
72,102
2,000
2,000
1,800
1,800
Health & Safety 200
IPM Symposium-Foreperson, Parks & Property Operations
OPA-Summer Operational Forum
Sports Turf Association -Foreperson, Parks & Property Operations
Total 2132.2340.0000 Seminars & Education
2132.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2132.2370.0000 Insurance Premium
2132.2394.0000 Recpt, Prom & Sp Events
Meal Allowance as per Collective Agreement
Total 2132.2394.0000 Recpt, Prom & Sp Events
2132.2399.0000 Outside Agency Services
Internet based GPS/AVL Subscription for vehicles/equipment
Annual Subscription Fees for new radio system - 1 vehicle
Total2132.2399.0000 Outside Agency Services
2132.2437.0000 Tree Maintenance
Tree Replacement, Removal & Maintenance
EAB Treazin Treatment or replacement trees-Required for ash trees that were treated in 2014,
the remaining dollars would be used to purchase replacement trees.
Total 2132.2437.0000 Tree Maintenance
2132.2438.0000 Lighting Repair & Maint.
272
125
100
225
650
4,950
4,950
150
150
3,000
350
3,350
125,000
75,000
200,000
City of Pickering
2016
Approved Final Background Information
2132 Property Maintenance
To cover maintenance, repairs and replacement of walkway lighting
Total 2132.2438.0000 Lighting Repair & Maint.
2132.2457.0000 Vehicle-Repair & Maintena
Repairs and maintenance of vehicles .
Total 2132.2457.0000 Vehicle~Repair & Maintena
2132.2478.0000 Misc.Equipment Repairs &
Repair and maintenance of equipment
Total 2132.2478.0000 Misc.Equipment Repairs &
2132.2482.0000 Grounds Upkeep
Maintenance and Repair of City property, including sod, brick interlock, graffiti removal, vandalism,
concrete & asphalt walkways
Total 2132.2482.0000 Grounds Upkeep
2132.2678.0000 Mise Equipment Rentals
Rental of equipment and vehicles for seasonal operations
Rental of dozer to maintain City pit
Total 2132.2678.0000 Mise Equipment Rentals
2132.5320.0000 Seniors Snow Removal Prgm
Senior Snow Removal including Hamlet expansion
Total2132.5320.0000 Seniors Snow Removal Prgm
2132.5900.0000 Gas, Oil, Tires Etc.
Fuel: Unleaded 7,456 litres@ $.98/litre
Fuel: Diesel 7,161 litres@ $1.02/litre
Oil changes and tires
Total 2132.5900.0000 Gas, Oil, Tires Etc.
2132.5902.0000 Supplies & Tools
Screw drivers, hammers, drill bits, grinder wheels, concrete cut blades, saw blades
Total 2132.5902.0000 Supplies & Tools
.2132.5978.0000 Misc. Equipment
1 -Complete Lithium Eco Friendly Battery Powered Tool Set (New)
1-Tall Wheeled Weed Mower (New)
1 -Walk Behind Sweeper (New)
2 -Shop Vacuum with Cart (New)
1 -Gas Powered Washer (New)
Total 2132.5978.0000 Misc. Equipment
2132.5981.0000 Other Fixed Assets
Garbage/recycle receptacles for roadside garbage
Cemeteries -Construct new foundations, removal of tombstones as required and reset
monuments as per Cemetery Act. Budget Increase due to major repairs required at the Yake
Cemetery.
Total2132.5981.0000 Other Fixed Assets
273
Run Date: 4/13/16 4:15PM
2016
Budget
25,000
25,000
4,000
4,000
18,000
18,000
20,000
20,000
12,000
15,000
27,000
110,000
110,000
7,307
7,304
450
15,061
1,000
1,000
4,000
2,400
4,900
600
1,400
13,300
10,000
10,000
20,000
2132 Property Maintenance
City of Pickering
2016
Approved Final Background Information
Run Date: 4/13/16 4:15PM
2016
Budget
Total Expenses 897,347
Revenues
2132.9990.0000 Other Revenue
Senior Snow Removal fees (10,000)
Total 2132.9990.0000 Other Revenue (10,000)
Total Revenues (10,000)
Net Expenses 887,347
274
I •• ---
City of Pickering
2016
Approved Final Background Information
2315 Fleet Services
Expenditures
2315.1100.0000 Salaries & Wages
Base Salaries and Wages
Transfer of one full time Maintenance Worker Position from 2320
Transfer of one part-time Operations Centre, Service Person position to 2500
Total2315.1100.0000 Salaries & Wages
2315.1200.0000 Overtime
To service emergency repairs and be available for winter call in
Total2315.1200.0000 Overtime
2315.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to transfer of one full time Maintenance Worker Position from 2320
Benefits related to transfer of one part-time Operations Centre, Service Person position to 2500
Total2315.1400.0000 Employer Contributions
2315.1900.0000 Uniforms
As per the Collective Agreement -Boots & Uniforms 10 Staff
Coverall rental
Tool Allowance-10 staff
Total 2315.1900.0000 Uniforms
I
2315.2110.0000 Travel
Parking & Mileage
Total2315.2110.0000 Travel
2315.2122.0000 Freight,Express & Cartage
To pay for shipment of auto repair parts
Total 2315.2122.0000 Freight,Express & Cartage
2315.2123.0000 Environmental Chrg
Environmental Charges
Total 2315.2123.0000 Environmental Chrg
2315.2131.0000 Cellular Phones
Annual Smartphone Charges-Foreperson, Municipal Garage & Lead Hand
Total2315.2131.0000 Cellular Phones
2315.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2315.2140.0000 Telephones
2315.2220.0000 Subscriptions & Publicati
Maintenance & Repair Manuals & CD ROM's
Total 2315.2220.0000 Subscriptions & Publicati
2315.2340.0000 Seminars & Education
Health & Safety training and seminars
276
Run Date: 4/13/16 4:15PM
2016
Budget
833,706
64,059
(31 ,985)
865,780
15,000
15,000
247,646
20,170
{5,754)
262,062
7,100
5,400
5,650
18,150
300
300
1,050
1,050
500
500
1,600
1,600
17,181
17,181
200
200
500
City of Pickering
2016
Approved Final Background Information
2315 Fleet Services
Spartan Chassis training
Smeal Aerial training
Total 2315.2340.0000 Seminars & Education
2315.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2315.2370.0000 Insurance Premium
2315.2392.0000 Consulting & Professional
Soil Contamination Monitoring
Transfer to 2500
Total 2315.2392.0000 Consulting & Professional
2315.2394.0000 Recpt, Prom & Sp Events
Meal Allowance
Receptions/Business Meetings
Total 2315.2394.0000 Recpt, Prom & Sp Events
2315.2395.0000 Memberships
Licence Renewals (7 x $120)
CVOR Renewal
Total 2315.2395.0000 Memberships
2315.2399.0000 Outside Agency Services
Base hospital support defibrillation program (4 inspections)
Transfer to 2500
Total 2315.2399.0000 Outside Agency Services
2315.2435.0000 Building Repairs & Mainte
General Building Maintenance
Overhead Doors Repairs and Maintenance
Janitorial Staff City (Term employees)
Waste Disposal
Defibrillator Monitoring Program
Transfer to 2500
Total 2315.2435.0000 Building Repa.irs & Mainte
2315.2457.0000 Vehicle-Repair & Maintena
Repair & maintenance of service vehicles (3)
Total 2315.2457.0000 Vehicle-Repair & Maintena
2315.2478.0000 Misc.Equipment Repairs &
To cover repairs and maintain hoists, jacks, scopes, etc.
Total 2315.2478.0000 Misc.EquipmentRepairs &
2315.2479.0000 Sfwr/Hdwr Maint Contracts
Maintenance-RTA-Fleet Maintenance
Software Renewal (diagnostics)
LiveCycle and Adobe Acrobat X Pro-License Cost
277
Run Date: 4/13/16 4:15PM
2016
Budget
2,200
5,000
7,700
7,107
7,107
10,000
(10,000)
0
200
200
400
840
100
940
1,050
(1 ,050)
0
75,000
25,000
35,823
23,000
200
(159,023)
0
5,000
5,000
12,000
12,000
2,750
2,000
350
I-----
2315 Fleet Services
Transfer to 2500
City of Pickering
2016
Approved Final Background Information
Total 2315.2479.0000 Sfwr/Hdwr Maint Contracts
2315.2678.0000 Misc·Equipment Rentals
For rental of tools or equipment for specific jobs
Total 2315.2678.0000 Mise Equipment Rentals
2315.5302.0000 Forms
To supply vehicles w/check books -MTO requirement
Total 2315.5302.0000 Forms
2315.5510.0000 Utilities-Water
City drinking water provided to Operations Centre in 2015
Transfer to 2500
Total2315.5510.0000 Utilities-Water
2315.5520.0000 Utilities-Gas
Budget based on projected 2015 actuals and usage
Transfer to 2500
Total 2315.5520.0000 Utilities -Gas
2315.5530.0000 Utilities-Hydro
Budget based on 2015 actuals and rate increase in 2016 ·
Transfer to 2500
Total 2315.5530.0000 Utilities-Hydro
2315.5900.0000 Gas, Oil, Tires Etc.
Fuel: Unleaded 2,9171itres@ $.98/litre
Fuel: Diesel 3,122 litres@ $1.02/litre
Oil changes and tires
Total 2315.5900.0000 Gas, Oil, Tires Etc.
2315.5902.0000 Supplies & Tools
To cover supplies purchased throughout the year
Tool upgrades/replacement
Total 2315.5902.0000 Supplies & Tools
2315.5903.0000 Shop Supplies
Various shop supplies, miscellaneous hardware, and fasteners
Total 2315.5903.0000 Shop Supplies
Total Expenses
Revenues
2315.9916.0000 Vending Machines
Works Centre --vending machines
Transfer to 2500
Total 2315.9916.0000 Vending Machines
2315.9954.0000 Netted Revenue
Run Date: 4/13/16 4:15PM
2016
Budget
(350)
4,750
1,000
1,000
3,000
3,000
3,165
(3, 165)
0
17,790
(17,790)
0
106,105
(1 06,1 05)
0
2,859
3,184
975
7,018
4,000
8,000
12,000
45,000
45,000
1,287,738
(500)
500
0
I.----
Services Charges ( 193, 000) ·
278
2315 Fleet Services
Storage Charges
. Transfer to 2500
City of Pickering
2016
Approved Final Background Information
Total 2315.9954.0000 Netted Revenue
2315.9990.0000 Other Revenue
Waste Oil -Used Tires
. Total Revenues
Net Expenses
Total 2315;9990.0000 Other Revenue
279
Run Date: 4/13/16 4:15PM
2016
Budget
(175,350)
175,350
(193,000)
(550)
(550)
(193,550)
1,094,188
Roads
2014
Actuals
Expenditures
Salaries & Wages 2,477,559
Overtime 253,089
Employer Contributions 632,727
Uniforms 23,570
Travel 181
Cellular Phones 5,481
Telephones 2,297
Subscription & Publications 275
Seminars & Education 9,070
Insurance Premium 160,002
·Ins. Deductible 28,520
Consulting & Professional 44,518
Recpt, Prom & Sp Events 4,676
Memberships 3,080
Outside Agency Serv 29,287
Rpr & Mnt-Winter Control 849,575
Rpr & Mnt-Contract Services 609,141
Rpr Main. Maint Mater 473,933
Highway Aids -Repair Maint. 153,755
Build Repairs & Mtce 137,399
Veh -Repairs & Maintenance 318,319
Mise Equip Repairs 248,566
Rental Mise Equip 38,442
Small Tools 6,696
Gas, Oil Tires 380,879
System & Software Upgrades 0
Misc. Equipment 2,989
Total Expenditures 6,894,026
Revenues
Sale of Services -Public Works (100,599)
Other Mise Revenue (70,062)
Total Revenues (170,661)
Transfers from Reserves & R.F.
Trans. from Continuing Studies Res. 0
Transfer from Reserve Fund 0
Total Transfers 0
Net 6,723,365
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
2,372,861 2,506,498
209,171 209,000
657,862 656,065
29,539 25,360
332 400
6,344 6,200
1,944 2,666
0 400
10,605 11,450
162,301 164,838
27,241 25,000
13,845 70,000
4,839 4,300
3,169 3,200
41,580 49,550
619,906 700,000
716,1'38 779,000
555,055 485,000
143,035 228,500
135,459 135,450
266,446 267,000
170,939 190,000
34,815 35,000
9,175 6,000
282,512 371,533
22,394 25,000
5,828 7,500.
6,503,335 6,964,910
(86,055) (76,624)
(83,763) (50,000)
(169,818) {126,624)
0 0
(94,279) (145,000)
(94,279) (145,000)
6,239,238 6,693,286
280
I-----
Run Date: 4/14/16 2:31 PM·
:&~1 •• ,;: INC./DEC. i:ta~ h .. ~ •• bi''*t~r.;~, ~ Final .. , .· ~;~t2o1.s :r::'' '.· ;~ .. •.'-.,.)1 .. ,_....-M h.;,.,., ___ ,..,.-~.,~\~ ,l.;r !•· -,.:>.:""'•'-"''"'•''-•'." ·'·
(72,403) 2,434,095 (2.89%)
6,000 2.15,000 2.87%
(3,202) 652,863 (0.49%)
0 25,360 0.00%
0 400 0.00%
0 6,200 0.00%
(252) 2,414 (9.45%)
(200) 200 (50.00%)
(650) 10,800 (5.68%)
(1 ,700) 163,138 (1.03%)
0 25,000 0.00%
17,865 87,865 25.52%
500 4,800 11.63%
0 3,200 0.00%
(2,050) 47,500 (4:14%)
(45,000) 655,000 (6.43%)
0 779,000 0.00%
40,000 525,000 8.25%
(35,000) 193,500 (15.32%)
0 135,450 0.00%
(7,000) 260,000 (2.62%)
10,000 200,000 5.26%
(5,000) 30,000 (14.29%)
2,000 8,000 33.33%
(48,991) 322,542 (13-.19%)
(25,000) 0 (100.00%)
2,500 10,000 33.33%
(167,583) 6,797,327 (2.41%)
0 (76,624) 0.00%
0 (50,000) 0.00%
0 (126,624) 0.00%
(17,865) (17,865) 0.00%
0 (145,000) 0.00%
(17,865) (16.2,865) 12.32%
(185,448) , ·· s;so7,a~s, ' ·;';' ·~··•···".FT"C• ' . ·,·, (2.77"/o)
City of Pickering
2016
Approved Final Background Information
2320 Roads
Expenditures
2320.11 00.0000 Salaries & Wages
Base Salaries and Wages
Transfer of one full time Maintenance Worker Position to 2315
Reduction in hours (2,255 hrs) for Labourer term positions to reflect actual hours
Reduction in hours (130 hrs) for Labourer part-time positions to reflect actual hours
Total 2320.1100.0000 Salaries & Wages
2320.1200.0000 Overtime
Winter Control and Road Patrols
Special Events
Emergency Call-in
Total 2320.1200.0000 Overtime
2320.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to transfer of one full time Maintenance Worker Position to 2315
Benefits related to reduction in hours (2,255 hrs) for Labourer term positions
Benefits related to reduction in hours (130 hrs) for Labourer part-time positions
Total 2320.1400.0000 Employer Contributions
2320.1900.0000 Uniforms
Clothing allowance-30 Full time@ $350.00
Clothing allowance - 3 Part time @ $260.00
Safety boot allowance " 33 @$180.00 -average 2 per year
Students
Misc. safety equipment
Total 2320.1900.0000 Uniforms
2320.2110.0000 Travel
Parking & Mileage
Total 2320.2110.0000 Travel
2320.2131.0000 Cellular Phones
Annual Smartphone Charges-Supervisor, Road Operations, Lead Hand, Road Maintenance,
Forepersons (2)
Cell Phones
Temporary Cell Phones (Winter Control)
Total 2320.2131.0000 Cellular Phones·
2320.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2320.2140.0000 Telephones
2320.2220.0000 Subscriptions & Publicati
Allowance for standards, regulations and legislation, reference materials
281
Run Date: 4/13/16 4:15PM
2016
Budget
2,563,594
(64,059)
(61 '156)
(4,284)
2,434,095
177,000
27,000
11,000
215,000
677,211
(20, 170)
(3,511)
(667)
652,863
10,500
780
11,880
200
2,000
25,360
400
400
3,200
1,400
1,600
6,200
2,414
2,414
200
City of Pickering
2016
Approved Final Background Information
2320 Roads
, Total 2320~2220.0000 Subscriptions & Publicati
2320.2340.0000 Seminars & Education
First Responder Training - 3 staff
CPR & First Aid Training -30 staff
T. J. Mahoney Road School-1 staff
AORS Accredited School .
Supervisor Training
Gradall and Grader Training
Business related workshops & seminars
Total 2320.2340.0000 Seminars & Education
2320.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2320.2370.0000 Insurance Premium
2320.2371.0000 Insurance Deductible
Insurance Deductible
Total 2320.2371.0000 Insurance Deductible
2320.2392.0000 Consulting & Professional
Asset Management Needs
Asset Management Plan Update (Funded from FGT-requirement for future funding)
Bridge Deck Condition Survey
2016 Structure Inspection & Appraisal Report
Funded from Cont. Studies Res. Roads Needs Study Completion-PO# 200818
Total 2320.2392.0000 Consulting & Professional
2320.2394.0000 Recpt, Prom.&Sp. Ev., Gen
Meal Allowances as per Collective Agreement
Receptions /Business. Meetings
Total 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen
2320.2395.0000 Memberships
Ontario Assoc. of Certified Engineering Technicians and Technologists-Inspector, Municipal
Infrastructure
Ontario Good Roads Association (City Membership)
Ontario Association of Roads Supervisors (2 Forepersons, 2 Lead Hand, etc)
Total 2320.2395.0000 Memberships
2320.2399.0000 Outside Agency Services
Pelmorex -Weather Network
Internet-Based GPS/AVL Subscription for vehicles/equipment
Nexgen -New Radio-Operating, Maintenance & Licensing
Ontario One call fees (legislated requirement)
Total 2320.2399.0000 Outside Agency Services
2320.2408.0001 Rpr & Mnt-Winter Control
282
Run Date: 4/13/16 4:15PM
2016
Budget
200
300
1,000
1,000
3,000
2,000
2,500
1,000
10,800
163,138
163,138
25,000
25,000
5,000
20,000
10,000
35,000
17,865
87,865
3,800
1,000
4,800
200
2,200
800
3,200
500
25,000
12,000 .
10,000
47,500
City of Pickering
2016
Approved Final Background Information
2320 Roads
Winter Sand
Winter Salt
Snow Removal (Cui-de-sacs and bridges)
Total 2320.2408.0001 Rpr & Mnt~Winter Control
2320.2408.0002 Rpr & Mnt-Contract Serv
Liquid Magnesium Contract and Flake Calcium purchase (dust control)
Curb Cutting Contract (primarily offset by revenue)
Catchbasin & Manhole Adjustment Repairs Contract
Oil and Grit Separator Cleaning Contract
Storm Sewer Repairs
Sewer Flushing and Inspection Program
Catchbasin Cleaning Contract
Tree Maintenance within road aliowances, block pruning
Spill Responses & Clean-up
Asphalt and Concrete Repair Program.
Ditching Contract
Line Painting & Street Print Contract
Bridge Washing Program
Crack Sealing Program (partially funded from FGT)
General reduction
Total 2320.2408.0002 Rpr & Mnt-Contract Serv
2320.2408.0003 Rpr & Mnt-Maint Materials
Granular A/Limestone and other Aggregates
Asphalt and Concrete
Topsoil and Sod (ditches and boulevards) Hydroseeding
Culverts (Partially offset by Revenue)
Easement Charges for storm sewer crossings
Catchbasin and Manhole Repair Materials
Neighbourhood Issues (incl. illegal dumping & miscellaneous items)
Total 2320.2408.0003 Rpr & Mnt-Maint Materials
2320.2409.0000 Highway Aids-Repair & Mai
CN/CP Railroad Signal Charges
Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS
Misc. signs (incl. hardware & posts)
Purchase of Traffic Marking Paint
Concrete Jersey Barrier rental (Golf Club Road)
Guiderail repairs
Total 2320.2409.0000 Highway Aids-Repair & Mai
2320.2435.0000 Building Repairs & Mainte
Share of Overhead for Municipal Garage (incl. cross charge )
Total 2320.2435.0000 Building Repairs & Mainte
2320.2457.0000 Vehicle-Repair & Maintena
283
Run Date: 4/13/16 4:15PM
2016
Budget
50,000
585,000
20,000
655,000
115,000
12,000
25,000
7,000
75,000
45,000
50,000
100,000
50,000
50,000
65,000
65,000
35,000
150,000
(65,000)
779,000
330,000
100,000
25,000
40,000
5,000
15,000
10,000
525,000
40,000
60,000
30,000
5,000
8,500
50,000
193,500
135,450
135,450
1-_-_-
City of Pickering
2016
Approved Final Background Information
2320 Roads
Repair and maintenance of (20) Roads Section Licensed vehicles
Total 2320.2457.0000 Vehicle-Repair & Maintena
2320.2478.0000 Misc. Equipment Repairs &
Repair and maintenance of equipment
Total2320.2478.0000 Misc.EquipmentRepairs &
2320.2678.0000 Mise Equipment Rentals
Large & Small Equipment Rentals (Road/sidewalk repairs)
Total 2320.2678.0000 Mise Equipment Rentals
2320.5640.0000 Small Tools
Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes provision for
small tools, safety items, etc.
Total 2320.5640.0000 Small Tools
2320.5900.0000 Gas, ·oil, Tires Etc.
Fuel: Diesel 264,562 litres@ $1.02/litre
Fuel.: Unleaded 14,019 litres@ $.98/litre
Oil changes and tires
Total 2320.5900.0000 Gas, Oil, Tires Etc.
2320.5978.0000 Misc. Equipment
Replacement small gas powered equipment
Total 2320.5978.0000 Misc. Equipment
Total Expenses
Revenues
1430.0000.0000 SALE OF SERVICES-ROADS
Miscellaneous charges -Road Occupancy Permits
407 Maintenance Agreement
Total1430.0000.0000 SALE OF SERVICES-ROADS
1911.2320.0000 Trsf frm Res -Roads
Funded from Cont. Studies Res. RoadsNeeds Study Completion
Total1911.2320.0000 Trsffrm Res-Roads
1920.2320.0000 Trsf frm RF -Roads
Federal Gas Tax funding for crack seal program
Federal Gas Tax funding to update Asset Management Plan
Total1920.2320.0000 Trsffrm RF-Roads
2320.9990.0000 Other Revenue
Revenue from Curb Cuts and Driveway Culverts & Spill Responses & Clean-up
Total 2320.9990.0000 Other Revenue
Total Revenues
Net Expenses
284
Run Date: 4/13/16 4:15PM
2016
Budget
260,000
260,000
200,000
200,000
30,000
30,000
8,000
8,000
269,853
13,739
38,950
322,542
10,000
10,000
6,797,327
(70,000)
(6,624)
(76,624)
(17,865)
(17,865)
(125,000)
(20,000)
(145,000)
(50,000)
(50,000)
(289,489)
6,507,838
2323 Sidewalks ·
Expenditures
City of Pickering
2016
Approved Final Background Information
2323.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property)
Total 2323.2370.0000 Insurance Premium
2323.2408.0000 Sidewalk Repairs & Mainte
Sidewalk repair materials (forms, expansion joint, concrete)
Total 2323.2408.0000 Sidewalk Repairs & Mainte
2323.5981.0000 Other Fixed Assets
Sidewalk Installation -miscellaneous locations
Sidewalk Rehabilitation program (funded 100% from FGT)
Total 2323.5981.0000 Other Fixed Assets
Total Expenses
Revenues
1920.2323.0000 Trsf frm RF -Sidewalks
Federal Gas Tax Funding for sidewalk rehabilitation program.
Total1920.2323.0000 Trsf frm RF -Sidewalks
Total Revenues
Net Expenses
286
Run Date: 4/13/16 4:16PM
2016
Budget
133,885
133,885
30,000
30,000
20,000
100,000
120,000
283,885
(100,000)
(100,000)
(100,000)
183,885
Street Lights
2014
Actuals
Expenditures
Insurance Premium 7,219
Consulting & Professional 0
Mise Equip Repairs 386,940
Utilities -Hydro 710,169
Other Minor Fixed Assets 15,473
Total Expenditures 1,119,801
Revenues
Total Revenues 0
Transfers from Reserves & R.F.
Trans. from Continuing Studies Res. 0
Total Transfers 0
Net 1,119,801
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
7,646 7,704
0 50,000
507,440 500,000
782,307 790,119
80,338 45,000
1,377,731 1,392,823
0 0
0 0
0 0
1,377,731 1,392,823
287
Run bate: 4/14/16 2:31 PM
1.1 ~;?:t'J:.t:~~~~ 'oj,;• ... !•?Jif,;1:; ~{f'·
INC./DEC. . ~:~1iif:t~ ;'·
''
0 7,704 0.00%
(34,962) 15,038 (69.92%)
(50,000) 450,000 (10.00%)
77,012 867,131 9.75%
(20,000) 25,000 (44.44%)
(27,950) 1,364,873 (2.01%)
0 0 0.00%
(5,038) (5,038) 0.00%
(5,038) (5,038) 0.00%
I l:~$!'!c~;r"O:.:~·-,.~~v,f-'\~ '~:'l';J;!;~"'·~:·· (32,988) 'l®l~z-~;~~1 ;~59;~~5;: ·"S·~<;t,• ,:: ~31,%) """'-·""' "'''"
'-----
City of Pickering
2016
Approved Final Background Information
2325 Street Lights
Expenditures
2325.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property)
Total 2325.2370.0000 Insurance Premium
2325.2392.0000 Consulting & Professional
General consulting
Funded from Cont. Studies Res. -Comprehensive Review -Bay Ridges Neighbourhood -PO#
150526
Total 2325.2392.0000 Consulting & Professional
2325.2478.0000 Misc.Equipm\3nt Repairs &
Monthly repairs on existing streetlights by contractor, including labour, vehicle, material costs for
replacements and U/G cable repairs, street light locate requests and streetlight lens cleaning
Cracked concrete pole replacement program (20 poles)
Total 2325.2478.0000 Misc.Equipment Repairs &
2325.5530.0000 Utilities-Hydro
Budget based on 2015 actuals and rate increase in 2016
Total 2325.5530.0000 Utilities-Hydro
2325.5981.0000 Other Fixed Assets
Streetlight installations -miscellaneous locations (TBD) ·
Total 2325.5981.0000 Other Fixed Assets
Total Expenses
Revenues
1911.2325.0000 Trsf frm Res-Streetlights
Funded from Cont. Studies Res. -Comprehensive Review-Bay Ridges Neighbourhood
Total 1911.2325.0000 Trsffrm Res-Streetlights
Total Revenues
Net Expenses
288
Run Date: 4/13/16 4:16PM
2016
Budget
7,704
7,704
10,000
5,038
15,038
390,000
60,000
450,000
867,131
867,131
25,000
25,000
1,364,873
(5,038)
(5,038)
(5,038)
1,359,835
City of Pickering
2016
Approved Final Background Information
2718 Parks
Expenditures
2718.1100.0000 Salaries & Wages
Base Salaries and Wages
Conversion of one full time Maintenance Worker position to a full time Coordinator, Parks
Infrastructure position (net increase)
Reduction in hours (446 hrs) for Student Labourer term positions to reflect actual hours
Reduction in hours (71 hrs) for Labourer term positions to reflect actual hours
Reduction in hours (130 hrs) for Labourer part-time positions to reflect actual hours
Total 2718.1100.0000 Salaries & Wages
2718.1200.0000 Overtime,
Special Events (Includes Canada Day)
Emergency Call-in/Winter Control
Park Lighting Inspection
Total2718.1200.0000 Overtime
2718.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits suer as
extended health and dental
Benefits related to conversion of one full time Maintenance Worker position to a full time
Coordinator, Parks Infrastructure position (net increase)
Benefits related to reduction in hours (446 hrs) for Student Labourer term positions
Benefits related to reduction in hours (71 hrs) for Labourer term positions
Benefits related to reduction in hours (130 hrs) for Labourer 'part-time positions
Total 2718.1400.0000 Employer Contributions
2718.1900.0000 Uniforms
As per the Collective Agreement--(plus Student Safety shirts, rain gear, safety vests, boots, ear
protection, safety glasses, hard hat liners, small safety kits)
Total2718.1900.0000 Uniforms
2718.2110.0000 Travel
Parking & Mileage
Total2718.2110.0000 Travel
2718.2131.0000 Cellular Phones
Cellular Phone and Smartphone Charges
Total 2718.2131.0000 Cellular Phones
2718.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades ·
Total 2718.2140.0000 Telephones
2718.2340.0000 Seminars & Education
CP~ & First Aid Training-14 staff
First Responder Training - 6 staff
IPM Symposium (6 staff@ $150.00 each)
291
Run Date: 4/13/16 4:16 PM
2016
Budget
1,719,578
10,717
(8,006)
(1 '926)
(4,284)
1,716,079
52,750
8,000
2,000
62,750
399,641
1,703
(764)
(184)
(667)
399,729
21,000
21,000
200
200
5,850
5,850
3,410
3,410
1,400
600
900
City of Pickering
2016
Approved Final Background Information
2718 Parks
OPA Sports Turf Seminar-Supervisor & Foreperson Parks
OPA Summer Operational Forum -Supervisor and Foreperson Parks Operations
Basic Welding -LH Parks & Property Maintenance
OGRA Courses -Supervisor, Parks Operations
ISAO Conference -Horticulturalist (50% of Employee Assistance Program)
Lift & Working from Heights Training (required legislation) - 8 staff
Backhoe Training - 2 staff
Arboriculture Training -tree pruning - 2 staff
Total 2718.2340.0000 Seminars & Education
2718.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property)
Total 2718.2370.0000 Insurance Premium
2718.2371.0000 Insurance Deductible
Insurance Deductible
Total 2718.2371.0000 Insurance Deductible
2718.2394.0000 Recpt, Prom & Sp Events
Meal Allowance
Receptions/Business Meetings
Total 2718.2394.0000 Recpt, Prom & Sp Event~
2718.2395.0000 Memberships
Ontario Parks Association--( City Membership)
ISAO Membership Ontario -Horticulturist
ISA Professional Membership (USA) -Horticulturalist
IPM (Horticulturalist, Lead Hand)
. Sports Turf Association--(2 Lead Hand, Foreperson, Parks, Supervisor Parks)
AORS Certification Annual Renewal -Foreperson Parks
Ontario Turfgrass --(2 Lead Hands Foreperson Parks, Supervisor Parks)
Total 2718.2395.0000 Memberships
2718.2396.0000 Photo,Mapping,Printing
Colour printing of maps
Total 2718.2396.0000 Photo,Mapping,Printing
2718.2399.0000 Outside Agency Services
NexGen (Region of Durham) Radio Licence
Internet-Based GPS/AVL Subscription for vehicles/equipment
Total 2718.2399.0000 Outside Agency Services
2718.2429.0000 Parks Repairs & Maintenan
To cover maintenance, repairs and replacement of outdoor electrical and lighting (parks, sports
fields, utility buildings, etc.)
Retrofit all of Kinsmen Sports field lighting to be computer controlled through "Control Link"
Replace Roof on Esplanade Gazebo
292
Run Date: 4/13/16 4:16PM
2016
Budget
500
200
700
1,500
500
2,000
1,500
600
10,400
22,400
22,400
12,000
12,000
600
500
1,100
1,000
110
130
200
640
220
400
2,700
200
200
8,400
4,500
12,900
60,000
20,000
20,000
City of Pickering
2016
Approved Final Background Information
2718 Parks
Painting of Progress Park Gazebo
Total 2718.2429.0000 Parks Repairs & Maintenan
2718.2435.0000 Building Repairs & Mainte
Misc. Building supplies and caretaking/cleaning supplies
Contracted repairs and maintenance to accessory buildings I clubhouses
Share of Overhead for Municipal Garage ( Includes Cross Charge )
Total 2718.2435.0000 Building Repairs & Mainte
2718.2457.0000 Vehicle-Repair & Maintena
Repair & Maint of -Parks Section Licensed Vehicles
Total 2718.2457.0000 Vehicle-Repair & Maintena
2718.2478.0000 Misc.Equipment Repairs & ·
Repairs to large and small equipment (off road)
Total2718.2478.0000 Misc.Equipment Repairs &
2718.2479.0000 Sfwr/Hdwr Maint Contracts
Parks Inspection Software Annual Licences (5 users)
Total 2718.2479.0000 Sfwr/Hdwr Maint Contracts
2718.2482.0000 Grounds Upkeep
Ball Diamonds (infield material & mound clay)
Fencing repairs (sports fields, property line)
Topsoil and Sod (including top dressing or compost sports fields, hydroseeding)
Lumber to repair (picnic tables, park benches, bleachers)
Flowers
Shrubs (renovate existing beds)
Misc. supplies
Interlock Brick repairs
New By-law sign to include "no smoking symbol" (provincial legislation)
Signs (replacements)
Play Unit maintenance (equipment & safety surface top up)
Aggregates (pathway repairs)
Plumbing maintenance and repairs to irrigation systems
Paint and parking lot line painting (contract)
P Gates and soccer posts
Walkway repairs -concrete & asphalt
Tree removal, replacement & maintenance (due to increase of ash removal & replacement and to
maintain current maintenance standards.
Bleacher pads for various parks
Central Control Irrigation System (project completion) - 2 parks
Total 2718.2482.0000 Grounds Upkeep
2718.2648.0000 Rec. Building Rentals
To lease Unit 4-935 Dillingham Road approximately 4,400 rentable sq. ft., for an additional one
year term. Budgeted amount includes utilities.
293
Run Date: 4/13/16 4:16PM
2016
Budget
20,000
120,000
8,000
15,000
39,900
62,900
83,750
83,750
155,000
155,000
6,000
6,000
10,000
20,000
17,500
7,500
20,000
6,000
1,500
5,000
7,500
. 6,000
50,000
5,000
15,000
7,000
10,000
20,000
125,000
10,000
12,000
355,000
55,000
City of Pickering
2016
Approved Final Background Information
2718 Parks
Total 2718.2648.0000 Rec. Building Rentals
2718.2678.0000 Mise Equipment Rentals
Portable Washrooms
Vehicles for trim crews, blvd maint, horticulture, inspections
Power tools and equipment (generators, augers)
Equipment for winter control
General reduction
Total 2718.2678.0000 Mise Equipment Rentals
2718.5320.0005 Other Events
Supplies, materials and rentals for City events
Total 2718.5320.0005 Other Events
2718.5320.0006 Pickering Blooms
Pickering Blooms .
Total2718.5320.0006 Pickering Blooms
2718.5320.0007 Memorial Trees & Benches
Memorial trees and benches (partially offset by fees)
Total2718.5320.0007 Memorial Trees & Benches
2718.5320.0008 Sustain Neighborhood Prgm
Sustainable Neighbourhoods Program
Total 2718.5320.0008 Sustain Neighborhood Prgm
2718.5510.0000 Utilities-Water
Budget based on 2015 actu<;ils and regional water rate increase in 2016
· Total 2718.5510.0000 Utilities-Water
2718.5530.0000 Utilities -Hydro
Budget based on 2015 actuals and rate increase in 2016
Total 2718.5530.0000 Utilities-Hydro
2718.5900.0000 Gas, Oil, Tires'Etc.
Fuel: Unleaded 35,118 litres@ $.98/litre
Fuel: Diesel81,8151itres@ $1.02/litre
Oil changes and tires
Total 2718.5900.0000 Gas, Oil, Tires Etc.
2718.5901.0000 Fertilizer,Grass Seed,Wee
Organic/natural fertilizer
Seed - 2 applications per year
Miscellaneous (alternatives to pesticides) weed control
Total 2718.5901.0000 Fertilizer,Grass Seed,Wee
2718.5902.0000 Supplies & Tools
Small hand tools, wrenches, hammers etc.
Total 2718.5902.0000 Supplies & Tools
2718.5978.0000 Misc. Equipment
15 -Grass Trimmers (Replacement)
6 -Side Discharge Mowers (New)
294
Run Date: 4/13/16 4:16PM
2016
Budget
55,000
22,000
37,800
2,000
5,000
(10,000)
56,800
25,000
. 25,000
10,000
10,000
25,000
25,000
10,000
10,000
37,127
37,127
131,727
131,727
34,416
83,451
24,000
141,867
15,000
18,000
10,000
43,000
1,000
1,000
6,000
1,200
City of Pickering
2016
Approved Final Background Information
2718 Parks
1 -Gas Post Pounder (New)
4 -16" Chainsaws (Replacement)
2 -Gas Pole Saw (Replacement)
4 -Gas Powered Hand Blower (Replacement)
1 -3" Water Pump (Replacement)
1 -Hoses Far Pump (New)
1 -Walk Behind Debris Vacuum with Hose (New)
Total 2718.5978.0000 Misc. Equipment
2718.5981.0000 Other Fixed Assets
Garbage receptacles, picnic tables, benches, bleachers
Total 2718.5981.0000 Other Fixed Assets
2718.8960.0000 Taxes-Tenant
. Conservation Authority
Frenchman's Bay Ratepayers
Ontario Power Generation I Hydro One -Greenspace Licences
Rosebank Reservoir
West Duffin Creek Trail/Ontario Realty Corp
Total 2718.8960.0000 Taxes -Tenant
Total Expenses
Revenues.
2718.9930.0000 Rentals-User Fees
Parks Permits
Sports Camps/Tournaments
Hydro Costs Tennis Courts
Total 2718.9930.0000 Rentals-User Fees
2718.9990.0000 PARKS-Mise Revenue
Memorial trees and benches
Total 2718.9990.0000 PARKS-Mise ReveriUe
Total Revenues
Net Expenses
295
Run Date: 4/13/16 4:16PM
2016
Budget
5,100
2,800
1,600
1,200
1,900
400
2,100
22,300
30,000
30,000
5,690
4,690
300,000
20,100
2,580
333,060
3,975,249
(90,000)
(1,500)
(5,800)
(97,300)
(14,000)
(14,000)
(111 ,300)
3,863,949
Fire Services Department
. 2014
Actuals
Expenditures
Salaries & Wages 9,942,105
Overtime 588,213
Employer Contributions 2,655,764
Conferences 880
Uniforms 129,816
Travel 751
Cellular Phones 11,740
Telephones 120,390
Dispatch Communications 903,538
Advertising 0
Subscription & Publications 1,051.
Seminars & Education 101,119
Insurance Premium 84,193
Ins. Deductible 3,865
Consulting & Professional 9,577
Recpt, Prom & Sp Events 5,315
Memberships 1,020
Photo, Mapping, Printing 282
Outside Agency Serv 0
Build Repairs & Mtce 149,596
Veh -Repairs & Maintenance 181,816
Mise Equip Repairs 65,474
Stationery & Office Supplies 5,893
Forms 31
Program Supplies 12,474
Utilities -Water 8,899
Utilities -Gas 25,603
Utilities -Hydro 60,778
Utilities -Cable T.V. 62
Gas, Oil Tires 78,974
Supplies & Tools 50,030
Minor Furniture & Fixtures 2,690
Misc. Equipment 3,562
Total Expenditures 15,205,501
Revenues
Sale of Services -Fire Prot. (101 ,518)
Other Revenue (88,473)
Other Mise Revenue (150,000)
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
10,507,094 10,521,405
325,648 390,000
2,896,007 2,787,509
1,559 2,500
137,179 133,100
656 1,500
15,967 18,900
82,568 76,747
911,732 901,794
0 1,000
2,007 1,000
117,399 104,225
86,099 85,402
0 1,500
511 10,500
2,333 3,200
2,204 2,840
0 1,300
795 4,750
99,510 125,571
175,414 165,500
54,358 77,750
6,696 7,400
0 1,000
11,295 15,000
9,220 9,663
25,609 27,610
68,732 67,464
0 900
73,390 71,533
34,227 35,000
3,914 4,000
13,508 14,000
15,665,631 15,671,563
(117,519) (80,000)
(94,628) (100,000)
. (150,000) (150,000)
297
'-----
Run Date: 4/13/16 3:00PM
INC./DEC. ~'~i.lilll-; l'::f~;'"
(130,095) 10,391,310 (1.24%)
(40,000) 350,000 (10.26%)
44,814 2,832,323 1.61%
1,500 4,000 60.00%
0 133,100 0.00%
0 1,500 0.00%
(2,100) 16,800 (11.11%)
4,853 81,600 6.32%
41,529 943,323 4.61%
0 1,000 0.00%
1,000 2,000 100.00%
2,000 106,225 1.92%
400 85,802 0.47%
0 1,500 0.00%
(2,500) 8,000 (23.81%)
0 3,200 0.00%
515 3,355 18.13%
(500) 800 (38.46%)
(4,000) 750 (84.21%)
(350) 125,221 (0.28%)
0 165,500 0.00%
(3,250) 74,500 (4.18%)
(1,000) 6,400 (13.51%)
0 1,000 0.00%
0 15,000 0.00%
531 10,194 5.50%
(619) 26,991 (2.24%)
6,746 74,210 10.00%
(900) 0 " (100.00%)
1,346 72,879 1."88%
0 35,000 0.00%
1,500 5,500 37.50%
0 14,000 0.00%
(78,580) 15,592,983 (0.50%)
(20,000) (100,000) 25.00%
0 (100,000) 0.00%
0 (150,000) 0.00%
;.·.·
.. . . . . . . . . . ... . ' ....
. . . .
. .. .
·: :.· .... :: _)C:J!><~(P:i~~~ri:hij ).: · · .. • •
:: :::::::: ::::::::::::: :: :::::: >:<2o:1:5 :: ... . . . . .
. ....... ·.·· ·.·.· ··.·.·.·.·.·.·.·.·.·.·.·· .. ·.·.·· .. .
. . . :· ::::::>:<:<: <<< ::::::<F:lr~::$~rvl¢~$ pivi.$:i~:n) ... -:· .·: · · · ..
......... <<<<<::$~mril~&::~ft\,l:ot~\iiio:r.t:llY:¢:ur.r.~nfl3~dg~t:¢~ah9~~< ..
Revenues-(lncreases)/Decreases
Budget Item Amount Explanation
. .. . ........... .
. .. . ... . . .
1424 Sale of Services -
Fire Protection
($20,000) Increase in revenue is due to changes made to invoicing process by Fire
Services staff and an increase in the hourly MTO rate.
Total Revenue Changes ($20,000)
300
Fire Protection
2014
Actuals
Expenditures
Salaries & Wages 9,863,574
Overtime 588,213
Employer Contributions 2,635,375
Conferences 880
Uniforms 129,816
Travel 615
Cellular Phones 10,787
Telephones 92,887
Dispatch Communications 903,538
Advertising 0
Subscription & Publications 1,051
Seminars & Education 99,403
Insurance Premium 83,353
Ins. Deductible 3,865
Consulting & Professional 9,577
Recpt, Prom & Sp Events 5,151
Memberships 1,020
Photo, Mapping, Printing 282
Outside Agency Serv 0
Build Repairs & Mtce 149,596
Veh -Repairs & Maintenance 181,816
Mise Equip Repairs 65,474
Stationery & Office Supplies 5,776
Forms 31
Program Supplies 12,474
Utilities -Water 8;899
Utilities -Gas 25,603
Utilities -Hydro 60,778
Gas, Oil Tires 78,974
Supplies & Tools 49,229
Minor Furniture & Fixtures 2,690
Misc. Equipment 3,562
Total Expenditures 15,074,289
Revenues
Sale of Services -Fire Prot. (101 ,518)
Other Revenue (88,473)
Total Revenues (189,991)
Transfers from Reserves & R.F.
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
10,401,684 10,418,202
325,648 390,000
2,866,049 2,762,144
1,559 2,500
137,179 133,100
656 1,500
15,112 17,600
80,942 74,615
911,732 901,794
0 1,000
2,007 1,000
117,145 103,225
85,303 84,600
0 1,500
511 10,500
2,218 2,200
2,204 2,560
0 1,000
795 4,750
99,510 125,571
175,414 165,500
54,358 76,750
6,565 7,000
0 1,000
11,295 15,000
9,220 9,663
25,609 27,610
68,732 67,464
73,390 71,533
33,256 34,000
3,914 4,000
13,508 14,000
15,525,515 15,532,881
(117,519) (80,000)
(94,628) (1 00,000)
(212,147) (180,000)
301
Run Date: 4/14/16 2:32PM
"{~·\~ i~t'l INC./DEC.
"t'~'"26{ :~ >: '·' '•· ''"'"'"'""''·' 9~ .. ;:; ... .. ~,•,'t"-:, _,. . .
(131 ,643) 10,286,559 (1.26%)
(40,000) 350,000 (10.26%)
43,378 2,805,522 1.57%
0 2,500 0.00%
0 133,100 0.00%
0 1,500 0.00%
(1 ,800) 15,800 (10.23%)
5,103 79,718 6.84%
41,529 943,323 4.61%
0 1,000 0.00%
1,000 2,000 100.00%
0 103,225 0.00%
400 85,000 0.47%
0 1,500 0.00%
(2,500) 8,000 (23.81 %)
0 2,200 0.00%
515 3,075 20.12%
(500) 500 (50.00%)
(4,000) 750 (84.21%)
(350) 125,221 (0.28%)
0 165,500 0.00%
(2,750) 74,000 (3.58%)
(1 ,000) 6,000 (14.29%)
0 1,000 0.00%
0 15,000 0.00%
531 10,194 5.50%
(619) 26,991 (2.24%)
6,746 74,210 10.00%
1,346 72,879 1.88%
0 34,000 0.00%
1,500 5,500 37.50%
0 14,000 0.00%
(83,114) 15,449,767 (0.54%)
(20,000) (100,000) 25.00%
0 (100,000) 0.00%
(20,000) (200,000) 11.11%
'-----
City of Pickering
2016
Approved Final Background Information
2240 Fire Protection
Expenditures
2240.1100.0000 Salaries & Wages
Base Salaries and Wages
Transfer of one administrative position (Coordinator, Fire Services) to 2711.
Total2240.1100.0000 Salaries & Wages
2240.1200.0000 Overtime
Emergency callback
Overtime
Total2240.1200.0000 Overtime
2240.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to transfer of one administrative position (Coordinator, Fire Services) to 2711.
Total 2240.1400.0000 Employer Contributions
2240.1800.0000 Conferences
Ontario Association of Fire Chiefs Conference
Fire and Life Safety Educators Conference
Training Officers .Annual Conference (Ontario Fire College)
Fire Prevention Annual Conference (Ontario Fire College)
Total 2240.1800.0000 Conferences
2240.1900.0000 Uniforms
As per the Collective Agreement
Station Wear & Bunker Gear
Testing and cleaning contract for bunker gear
Cleaning Allowance
Uniforms
Firefighting boots and gloves
Station boots
Total 2240.1900.0000 Uniforms
2240.2110.0000 Travel
Parking & Mileage
Total 2240.2110.0000 Travel
2240.2131.0000 Cellular Phones
Annual cell phone charges (on trucks)
Annual smartphone charges -Deputy Chief, Fire Inspectors (4), Chief Training Officer, Training
Officer, Platoon Chief, Chief Fire Prevention Officer
Annual smartphone & tablet -Fire Chief
Annual charges for cellular data cards-CriSys system truck mounted laptops
Total 2240.2131.0000 Cellular Phones
2240.2140.0000 Telephones
303
Run Date: 4/13/16 4:17PM
2016
Budget
10,325,459
(38,900)
10,286,559
50,000
300,000
350,000
2,816,088
(1 0,566)
2,805,522
1,500
700
150
150
2,500
32,050
35,000
10,000
8,550
23,000
15,000
9,500
133,100
1,500
1,500
2,600
7,200
1,500
4,500
15,800
. -----
City of Pickering
2016
Approved Final Background Information
2240 Fire Protection
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades.
Total 2240.2140.0000 Telephones
2240.2142.0000 Dispatch Communications
Pickering Portion of Regional Shared Costs (NextGen System)
Bell Canada T-1 Line-between Ajax HQ & Pickering fire station #5
Operational Cost for joint dispatch -2016 budget requested from AFES
T()tal 2240.2142.0000 Dispatch Communications
2240.2210.0000 Advertising
Advertising
Totai2240.2210.0000Advertising
2240.2220.0000 Subscriptions & Publicati
Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection Codes,
ULC/CSA Codes
Total 2240.2220.0000 Subscriptions & Publicati
2240.2340.0000 Seminars & Education
Continuous Education Courses
Fire Prevention courses/symposiums/seminars
Training Officer resource material
Certification arid recertification for trainers (high angle, ice & water rescue, incident command,
auto extrication, etc.)
Emergency Medical Response training
Human Resources & Development-Fire Chief and Deputy Fire Chiefs
Vehicle extrication training
Other training as required
Fire Prevention resource materials
Municipal management courses -UOIT
Computer based instruction and resource materials
TAPP-C
Ontario, Fire College
Incident Command Training
Total 2240.2340.0000 Seminars & Education
2240.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property).
Total 2240.2370.0000 Insurance Premium
2240.2371.0000 Insurance Deductible
Insurance Deductible
Total 2240.2371.0000 Insurance Deductible
2240.2392.0000 Consulting & Professional
To review process--Prosecutions for non compliance issues.
304
Run Date: 4/13/16 4:17PM
2016
Budget
79,718
79,718
36,467
12,000
894,856
943,323
1,000
1,000
2,000
2,000
7,000
\ 2,500
1,000
10,000
25,000
3,500
10,000
6,000
1,000
4,000
24,000
1,225
3,000
5,000
103,225
85,000
85,000
1,500
1,500
8,000
City of Pickering
2016
Approved Final Background Information
2240 Fire Protection
Total 2240.2392.0000 Consulting & Professional
2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
. Visitors, Fire Marshal, Guests, Honoraria
Host Durham Regional Fire Chiefs
Fire Services Bars/Medals Service Awards
Host Durham Regional/Provincial Training Officers
Host Durham Regional Fire Prevention Officers
Host Regional TAPP-C, Arson Investigation
·Total 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2240.2395.0000 Memberships
Ontario Association of Fire Chiefs
Canadian Assoc. of Fire Chiefs
Durham Regional Fire Chiefs
Municipal Fire Prevention Officers Association
Municipal Fire Service Instructors Association
WETT Memberships
BCIN
National Fire Prevention Association
National Association of Fire Investigators
Association of Fire Engineers
Fire Marshal's Fire Safety Council
CMM Annual membership
Total 2240.2395.0000 Memberships
2240.2396.0000 Photo, Mapping, Printing
Printing Annual Report
Total 2240.2396.0000 Photo,Mapping,Printing
2240.2399.0000 Outside Agency Services
Retainer fee for Critical Incident Stress Support Team
Total 2240.2399.0000 Outside Agency Services
2240.2435.0000 Building Repairs & Mainte
HVAC repairs & maintenance
Emergency generators (repairs, service & fuel tank flushing)
Apparatus bay doors repairs & maint.
Pump out of hazardous waste tank at fire stations #4 & #6
Garbage packer and recycling ( Stations #2, #4, #5, #6)
Electrical repairs
Plumbing repairs
Diesel exhaust removal systems repairs & maint.
Pest control
Cleaning products
Cleaning contract for Administration Office -Hall #5
General repairs
305
Run Date: 4/13/16 4:17PM
2016
Budget
8,000
500
400
1,000
100
100
100
2,200
750
275
150
150
150
200
350
200
200
200
200
250
3,075
500
500
750
750
5,000
6,000
6,000
4,000
5,000
8,000
7,000
7,500
500
12,000
13,221
34,000
City of Pickering
2016
Approved Final Background Information
2240 Fire Protection
Drinking water for fire station #4
Bio-hazardous waste removal
Preventative start-up/shut down/MTC-HVAC
Exterior lighting upgrades Station #5 & #6
Total 2240.2435.0000 Building Repairs & Mainte
2240.2457.0000 Vehicle-Repair & Maintena
Pump, engine and aerial device repairs
Certification for Aerial Devices
PMVCI (periodic motor vehicle certification inspections)
Pump Test
Total 2240.2457.0000 Vehicle-Repair & Maintena
2240.2478.0000 Misc.Equipment Repairs &
Run Date: 4/13/16 4:17PM
2016
Budget
. 500
5,000
3,500
8,000
125,221
118,800
4,400
36,300
6,000
165,500
Radio and Pagers 2,000
Air Cylinder Hydrostatic Testing
Fire Extinguisher Repairs, refill and testing
Air Compressor Maint. Contract -testing, air quality SCBA
Opticom _Repairs
General Repairs
Recalibrate POSI-CHECK & Porta court machines
Ground Ladder Testing
Thermal Imaging Camera Repairs
Gas Detector Calibration & Repairs
Repairs to Fire Prevention Equipment
New Opticons
Repairs to workout equipment
Fire Hose & Testing
Repairs to Bunker gear extractor machines
Total 2240.2478.0000 Misc.Equipment Repairs &
2240.5300.0000 Stationery & Office Suppl
General office supplies
Total 2240.5300.0000 Stationery & Office Suppl
2240.5302.0000 Forms
Fire Services Forms
Total 2240.5302.0000 Forms
2240.5320.0000 · Program Supplies
Fire Prevention Program (Home Safety, Buddy Bear, F/P Week, Canada Day)
Total 2240.5320.0000 Program Supplies
2240.5510.0000 Utilities-Water
Budget based on 2015 actuals and regional water rate increase in 2016
Total 2240.5510.0000 Utilities-Water
2240.5520.0000 Utilities-Gas
Budget based on 2015 actuals
306
7,000
2,500
16,000
4,000
10,000
3,000
4,000
2,500
2,000
1,500
15,000
1,500
1,500
1,500
74,000
6,000
6,000
1,000
1,000
15,000
15,000
10,194
10,194
26,991
City of Pickering
2016
Approved Final Background Information
2240 Fire Protection
iota! 2240.5520.0000 Utilities -Gas
2240.5530.0000 Utilities-Hydro
Budget based on 2015 actuals and rate increase in 2016
Total 2240.5530.0000 Utilities -Hydro
2240.5900.0000 Gas, Oil, Tires Etc.
Fuel: Unleaded 16,297 litres@ $.98/litre
Fuel: Diesel 49,125 litres @ $1.02/litre
Oil changes and tires
Total 2240.5900.0000 Gas, Oil, Tires Etc.
2240.5902.0000 Supplies & Tools
Fire hose/nozzles/couplings
Spill absorbent materials
Miscellaneous supplies
Rescue equipment & tools
Station Supplies
Ladder (replacement)
Firefighting Foam
Miscellaneous medical response equipment
Food and drink for emergency situations
Total 2240.5902.0000 Supplies & Tools
2240.5973.0000 Furniture & Fixtures
Replacement of furniture in Fire Stations #2, #4, #5, and #6
Total 2240.5973.0000 Furniture & Fixtures
2240.5978.0000 Misc. Equipment
SCBA Voice Amps
SCBA parts for repairs
Accountability system ID tags
Total 2240.5978.0000 Misc. Equipment
Total Expenses
Revenues .
1424.0000.0000 SALE OF SERVICES-FIRE
Highway 401 related calls, fire alarm inspections and reports, and extinguishing grass fires on
railway lines. Fire vehicle & crew for production of movies
Total1424.0000.0000 SALE OF SERVICES-FIRE
2240.9990.0000 Other Revenue
Re-imbursement from OPG --Annual Fire Inspection Service
Re-imbursement from OPG --Annual Fire Safety Plan Review and Approval
Re-imbursement from OPG --Joint Fire Training
Re-imbursementfrom OPG --Specialized Training for City of Pickering Fire Fighters
Reimbursement from OPG --Equipment & Supplies
307
Run Date: 4/13/16 4:17 PM
2016
Budget
26,991
74,210
74,210
15,971
50,108
6,800
72,879
4,500
2,500
2,500
6,000
2,000
1,500
5,000
5,000
5,000
34,000
5,500
5,500
3,000
10,000
1,000
14,000
15,449,767
(100,000)
(100,000)
(5,000)
(3,000)
(60,000)
(15,000)
(17,000)
2240 Fire Protection
Total Revenues
Net Expenses
City of Pickering
2016
Approved Final Background Information
Total 2240.9990.0000 Other Revenue
308
Run Date: 4/13/16 4:17PM
2016
Budget ..
(100,000)
(200,000)
15,249,767
City of Pickering
2016
Approved Final Background Information
2241 Emergency Operations
Expenditures
2241.1100.0000 Salaries & Wages
Base Salaries and Wages
Total 2241.1100.0000 Salaries & Wages
2241.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Total 2241.1400.0000 Employer Contributions
2241.1800.0000 Conferences
Conference on Disaster Management
Total 2241.1800.0000 Conferences
2241.2131 .. 0000 Cellular Phones
Smartphorie & Tablet-Deputy Fire Chief
Total 2241.2131.0000 Cellular Phones
2241.2140.0000 Telephones
This expense consists of long distance, monthly charges, fax lines, voicemail, and system
upgrades
Total 2241.2140.0000 Telephones
2241.2340.0000 Seminars & Education
Emergency Management courses -MECG
Total 2241.2340.0000 Seminars & Education
2241.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability; automobile and property).
Total 2241.2370.0000 Insurance Premium
2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
Emergency training sessions --Refreshments & other incidental requirements
Total 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R
2241.2395.0000 Memberships
Ontario Association of Emergency Managers
Emergency Management Accreditation Prg.
Total 2241.2395.0000 Memberships
2241.2396.0000 Photo, Mapping, Printing
Photo, Mapping, Printing
Total 2241.2396.0000 Photo, Mapping, Printing
2241.2478.0000 Mise Equip Rep & Maint
General equipment repairs
Total 2241.2478.0000 Mise Equip Rep & Maint
2241.5300.0000 Stationery & Office Suppl
General office supplies
Total 2241.5300.0000 Stationery & Office Suppl
310
Run Date: 4/13/16 4:17PM
2016
Budget
104,751
104,751
26,801
26,801
1,500
1,500
1,000
1,000
1,882
1,882
3,000
3,000
802
802
1,000
1,000
80
200
280
300
300
500
500
400
400
2241 Emergency Operations
2241.5902.0000 Supplies & Tools
Misc. equipment/tools
City of Pickering
2016
Approved Final Background Information
Total 2241.5902.0000 Supplies & Tools
Total Expenses
Revenues
2241.9990.0000 Other Income
OPG Grant for Emergency Management Coordinator's Salary
Total 2241.9990.0000 Other Income
Total Revenues
Net Expenses
311
Run Date: 4/13/16 4:17PM
2016
Budget
1,000
1,000
143,216
(150,000)
(150,000)
(150,000)
(6,784)
'ti •• c . .
PICKERING PUBLIC LIBRARY
ORGANIZATIONAL CHART
For Budget
r
LIBRARY BOARD
I j..._; ----.J
Cruefcxecutive
Officer
1-NUFT Th
r
Director of Public Director of Human
~anagerof ~nt Services "1-NUFT
I
Coordinator of
Digital
Services·
1-NUFT
Client Services
Associate.
2-UFT
2· UPT
Client Services
Specialist.
1-UFT
Systems
Administrator.
1-UFT
IT Technician-
1· UFT
Revised: Thursday, January 21, 2016
Manager of
Community
Engagement
1-NUFT
/
Client Services
Specialist-
3-UFT
Senior Information
Services Technician ..
2· UFT
4-UPT
Manager of
Branch
Services
1-NUFT
I
Client Services Specialist·
1-UFT
Senior Information
Services Technician ..
3-UFT
2-UPT
Information Services
Technician -
3-UPT
Circulation Assistant-
3-UPT
Resources
1-NUFT
Senior
Administrative
Assistant·
1-NUPT
Courier&
Operations
Support-
Andrew Warner
1-UFT
Manager of
I
Circulation
Services
1-NUFT
I
Senior Circulation Assistant·
2-UFT
1-UPT
Circulation Assistant-
7 -UPT
General Library Assistant •
2-UPT
EMPLOYEE COMPLEMENT
12 Non-Union Full Time
1 Non-Union Part Time
23 Union Full Time
28 Union Part Time
18 Pages
64 Permanent Employees Total
Manager of
Co)lections
1-NUFT
Librarian I •
1-UPT
Special Services
Librarian-
1-UFT
Client Services
Specialist-
1-UFT
Manager of
Sup~ort
Services
1-NUFT
l
Marketing &
Communications
Specialist-
1-UFT
Support Services
Technician·
1-UPT
Assistant II Support
Services·
2-UFT
Assistant I Support
Services ..
1-UFT
1-UPT
Administrative
Services
Assistant-
1-UPT
Libraries
2014
Actuals
Revenues
Fines -Library Malls. (121,162)
Misc. -Photocopies Lib. (27,650)
Donations (16,410)
Federal Grant (5,625)
Ont. Specific Grants '(139,346)
Vending Machines (1 ,558)
Rentals -Mtg. Room/Public (6,200)
Other Mise Revenue (8,082)
Total Revenues (326,033)
Transfers from Reserves & R.F.
Trans. from Continuing Studies Res. (11,194)
Transfer from Reserve Fund (19,021)
Total Transfers (30,215)
Net 4,916,250
City of Pickering
2016
Current Budget
Approved Final
2015 2015
YTD Approved
Actuals Final Budget
(107,236) (130,000)
(34,133) (30,000)
(1 0,449) (20,000)
(11,133) (15,015)
(163,256) (151 ,727)
(1 ,860) (1,400)
(8,763) (8,000)
(5,217) (3,200)
(342,047) (359,342)
0 0
0 (18,750)
0 (18,750)
4,883,483 5,038,200
314
Run Date: 4/13/16 3:01 PM
. ·: ·~. ·2!i16 > ,~. )
,,.,
.. './ ·~ , ~·'' , .. c<c·.h~":'•}";j:·· < ' ~~ ;~:98!3~ .... INC./DEC. .. _: ~itl6£tlflr· ..
:'za15 ·,.
" . ~ ' ' . :. ', .. ·'
20,000 (11 0,000) (15.38%)
(4,000) (34,000) 13.33%
0 (20,000) 0.00%
8,150 (6,865) (54.28%)
(55,698) (207,425) 36.71%
400 (1,000) (28.57%)
0 (8,000) 0.00%
(300) (3,500) 9.38%
(31,448) (390,790) 8.75%
(11 ,077) (11 ,077) 0.00%
1,875 (16,875) (10.00%)
(9,202) (27,952) 49.08%
151,877 (t • ·.:c·?:s)fso,cfi7t :~~?> c i'ffi%·
·.·.·.·.·.·.·.·.·.·
. . . . . ....... . . . . .. .. . . . . '
. . . . .
.... :_:::::::: G.i.tY:::e>.tel~~~th1sf:< ...
........... . . . . :: :<: :2016 :>:::;::<:: ....
. . . . . . . . . . . . . . ·.·.· ....... ::~~~r:~rY.>:<: . .
' . . . . . ' . . . . -. . . . . ' . . .
. .. ..
. .....
..... . ...
....... : < : .. :::: ::.: .. >:>sul))m:an; ot:f\Jot~VIi~:ithy 9Urr~·nt~~;.~get¢~~H9~$:::::::::: ::: . • · · · ·:: :.:.: · .·. · ...... · · · · ·
Expenditure$ -lncreal;e$/(Decreal;e$)
Budget Item
· 11 00 Salaries & Wages
1400 Employer
Contributions
1800 Conferences
2340 Seminars & Education
2392 Consulting &
Professional Fees
2435 Building Repairs &
Maintenance
2478 Miscellaneous
Equipment Repairs
24 79 Software/ Hardware
Maintenance
5310 Library Materials
5320 Program Supplies
5530 Utilities -Hydro
Amount Explanation
$ (26,313) Budget decreased due to the loss of IT Director position.
5,225 Benefits have increased due to higher long-term disability and life .
insurance premium costs and an increase in the maximum
employer contribution amount for CPP and El .
5,000 Increase largely due to Biannual public libraries conference being
held in a US city in 2016. Lower value of Canadian dollar has
increased costs.
7,200 Budget increased to enable two staff to be certified in Crisis
Prevention Techniques. ·
11,092 Increase largely due to carry over from 2015 to complete the
Archives Strategic Plan. Offset by transfer of funds from
Continuing Studies Reserve.
25,951 Increase reflects additional hour of cleaning needed for aging
Central Branch. Also, PC Server room needs waterproofing and
air conditioning due to roofing deficiencies.
(6, 192) New photocopier contract has resulted in significant budget
savings.
21,515 Increase due to various minor software services whi.ch increase
service and efficiency along with increase in cost of maintenance
contracts.
35,000 Budget increased due to loss of government grant support for
digital collection along with increased public demand for these
services.
8,000 A larger program supplies budget is needed in response to
increased attendance at Summer Reading Programs as well
as the a<;ldition of Family Day programming.
20,346 Increase based on 2015 actual costs and anticipated hydro rate
increase for 2016.
315
· · . . . ::>:¢.#yj:>f>P::i.¢1<~rin9 .::.::><:
. . . . . . .
. . . . . . . . . . . . . . ' . . .... . . . . . . . . 2()1:6:::: :::::< ::> ..
..
. . . .. . . .
..
. .. . . . . .. . . ' .. . . . . . . . . . . . . . . .
. : :··: ·.·.::: . . ..... ·. ·. :::-:::.:P.~r:#&':_://.///:: ::::<::::::::/:::-
:::::::~·urnin~.Y:~t::N:ot~\IVOrt~Y::<;:U,rr~llt:B.uCig~t ch~rf9~s::. . . . . .
Expenditures -lncreases/(Decreases)
Budget Item
5973 Minor Furniture &
Fixtures
5974 System & Software
Upgrades
5975 Hardware Replacements
Total Expenditure Changes
Amount Explanation
19,000 Budget increased due to public workstation furniture at
Petticoat Creek requiring replacement. Ergonomic furniture
also needed for various staff accommodations.
6,100 Increase to purchase staff scheduling software for greater
efficiency.
51,950 Increase to purchase equipment for Research and
Innovation project. The cost is offset by grant funding.
$192,527
316
·_:::. :_: .. ·-.:: ::::::::· ·. ::::::<:;:i~y:c;)tP_i<:_~¢rifi:~t . .
.. . . · · · · · ::>>:2.ots:<>:> >:< . .
... .. .
:-:-:.:-:-:-:-:.:-:-. '
... . . . . . . . . . . . . ' . . . . . . ... . . . . . . . . . . . ... . . . .. . . . . . . ..... . . . ·.· . -:-:-::. ·:-: :::-:: :-. -. :. . ... . : :_:_: :_:_: : .. · .. <<::: <H~.ra.r:y::::>> :>::} .. ::::: :>-: . -.. . -..
. .. -. . . . . . .......... ' .
· · · :::::::: ::: :::: :::::::::<:::> ::<<si;imm~:rv:Q:(NO:te:W6:rthY:C~i:re:nt::a:iJ:<:~9~fo.h~~-g~s >::::: .· · · · · .. :: · :. . . . . . .. .
Revenues -{lncreases)/Decreases
Budget Item
1529 Fines -Library
Materials
1610 Federal Grant
Amount Explanation
$ 20,000 A reduction in physical materials circulation and an increase in
digital materials use, has resulted in less fine revenue generation.
8,150 Decrease due to reduction in Federal CAP grant.
1623 Ontario Grants (55,698) New Research and Innovation Grant awarded to Library.
Total Changes ($31 ,448)
317
·.·.·.·.·.·.·.·.· . : :->::_<. PiW :9:tei¢~~r~n$? ........ . . . . . . . . . . . .
. : ..... :. . . . :<:<: ;::::::::::::: >:2_o.16::: •<:>:>::: · ·::: .. · · · · . . '.' ' ..
·.·.·.·.·.·.·.·.·.·,· .
. ·. •:<• .•.• .•.• .. •.• . . . : ·.· ·:: •: · ·. ::>:::: •: ... • · · ::_:::::.:::: >>··j):i~:r~r:y: :.:.< < ;:.:: .. :>: ·: ·: ·. ·:.:: <•: .••••..... · ..... · ·
· · · ····· ·· · ·.· . : :. . ··> ::: ·::::::::::::::somr:na:cy::9t:N~l¢w9:rthy•c:urr:e:n:ravd9~t:ohang~~::::::::::::::.::::: .......... · ..
Transfers from Reserves & Reserve Funds -(lncreases)/Decreases
Budget Item
1911 Transfer from
Continuing Studies
Reserve
Total Transfer Changes
Amount Explanation
($11 ,077) · Carryover funding required from 2015 to complete the Archives
Strategic Plan.
($9,202)
318
I-----'.----
City of Pickering
20.16
Approved Final Background Information
27 45 Libraries
Expenditures
2745.1100.0000 Salaries & Wages
Base Salaries and Wages
Information Technology Student pages-Funded from Grant in acct #1610
New full time Manager of Client Services position
New full time Client Services Associate position
New part time Senior Information Services Technician position
One full time Coordinator of Virtual Services position eliminated
One full time Senior Information Services Technician position eliminated
Two part time Information Services Technician positions eliminated
Reclassification of Manager, Branch Services position from NU3 to NU2
Back-up staff to cover public service shifts while regular staff are receiving professional
development
New part time Senior Administrative Assistant position -Start date July 1, 2016
Additional hours for casual staff (8 hours a week)
Staffing related to Research and Innovation Grant ·
Total 2745.1100.0000 Salaries & Wages
2745.1200.0000 OVERTIME
To meet service level/workload commitments
Family Day staffing
Total2745.1200.0000 OVERTIME
2745.1400.0000 Employer Contributions
This item includes mandatory deductions (CPP, El, EHT) and employer provided benefits such as
extended health and dental
Benefits related to new full time Manager of Cli~nt Services position
Benefits related to new full time Client Services Associate position
Benefits related to new part time Senior Information Services Technician position
· Benefits related to full time Coordinator of Virtual Services position eliminated
Benefits related to one full time Senior Information Services Technician position eliminated
Benefits related to two part time Information Services Technician positions eliminated
Benefits related to reclassification of Manager, Branch Services position from NU3 to NU2
Benefits related to back-up staff to cover public service shifts while regular staff are receiving
professioral development
Benefits related to new part time Senior Administrative Assistant position-Start date July 1, 2016
Benefits related to additional hours for casual staff (8 hours a week)
Benefits for staffing related to Research and Innovation Grant
Total 2745.1400.0000 Employer Contributions
27 45.1700.0000 Employee Recog'n & Apprec
Long Service and Retirement Awards for staff
Recognition event for volunteers
Total2745.1700.0000 Employee Recog'n & Apprec
319
Run Date: 4/13/16 4:18PM
2016
Budget
3,376,746
6,865
76,461
52,168
31,070
(69,815)
(54,366)
(59,628)
(6,648)
5,000
15,287
11,926
30,000
3,415,066
1,310
800
2,110
900,388
22,077
17,846
7,181
(20,927)
(16,134)
(14,036)
(1,149)
400
3,280
1,491
4,050
904,467
3,500
350
3,850
City of Pickering
2016
Approved Final Background Information
2745 Libraries
2745.1800.0000 Conferences
Ontario Library Association Annual Conference (OLA)
Other Conferences (PLA, ALA, OAL T, COSUGI etc.)
Other Conferences
Total2745.1800.0000 Conferences
2745.1900.0000 Uniforms
Uniform and Safety apparel for staff
Total 27 45.1900.0000 Uniforms
2745.2110.0000 Travel
Staff and Board travel at City's approved rate
Travel costs for seminars and education
Total 2745.2110.0000 Travel
2745.2121.0000
Overdue notices
Other mail
Po$tage
Totai2745.2121.000P Postage
2745.2122.0000 Freight,Express & Cartage
Freight, express & cartage
Total 2745.2122.0000 Freight,Express & Cartage
2745.2131.0000 Cellular Phones
Library cell phones
Total 2745.2131.0000 Cellular Phones
2745.2140.0000 Telephones
Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades
Internet Cost largely offset by grant money (see 1623 below)
Central & Petticoat Creek cable TV costs
Central Library Hot spot for outreach
Total 2745.2140.0000 Telephones
2745.2210.0000 Advertising
Advertising (recreation newsletter, advertisements, job postings)
Total 2745.2210.0000 Advertising
2745.2320.0000 Legal Services Expenses
Provision for legal counsel
Total 2745.2320.0000 Legal Services Expenses
2745.2340.0000 Seminars & Education
Staff training based on Staff Development plan
Legally required staff training
APLL training (1 staff members)
CPI training (2 staff)
Total 2745.2340.0000 Seminars & Education
27 45.2365.0000 Purch. Pr./Broch./News Lt
Miscellaneous, includes printed brochures, newsletters etc.
320
Run Date: 4/13/16 4:18PM
2016
Budget
3,000
8,600
1,100
12,700
500
500
3,450
800
4,250
2,200
800
3,000
350
350
3,100
3,100
28,390
33,946
550
900
63,786
13,000
13,000
8,500
8,500
21,200
4,000
1,800
5,000
32,000
6,800
27 45 Libraries
I.----
City of Pickering
2016
Approved Final Background Information
Total 2745.2365.0000 Purch. Pr./Broch./News Lt
2745.2370.0000 Insurance Premium
Annual cost of insurance policy that provides protection for municipal activities and property.
(Policy coverage includes: liability, automobile and property)
Total 2745.2370.0000 Insurance Premium
2745.2371.0000 Insurance Deductible
Insurance Deductible
Total2745.2371.0000 Insurance Deductible
2745.2392.0000 Consulting & Professional
Run Date: 4/13/16 4:18 PM
2016
Budget
6,800
30,300
30,300.
2,000
2,000
EFAP Program 5,895
Board Education 1 ,500
Consulting for strategic initiatives -increase for client satisfaction survey and for space designer to
help plan the Library's teen space.
Ability management
Archives strategic plan -PO #8895 (funded 67.5% from DC and 32.5% from Continuing Studies
Res)
Greenwood Library Structural Review -PO# 150726
Total 2745.2392.0000 Consulting & Professional
2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
Board I Community linkage activities
Employee & Board relations, condolence, meeting costs etc.
Total_2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen
2745.2395.0000 Memberships
Library Association Memberships
Other Miscellaneous memberships
Total 2745.2395.0000 Memberships
2745.2399.0000 Outside Agency Services
Security Services for Central Library
Collection Agency Services (partially offset by revenue in acct #1529)
Environics Subscription
Total 2745.2399.0000 Outside Agency Services
2745.2435.0000 Building Repairs & Mainte
. Central Sanitact (6 units)
Central Security System service
Central Defibrillator monitoring
Petticoat Creek -Security System services
Petticoat Creek -Sanitact (1 Unit)
Greenwood--HVAC service contingency
Greenwood--Security System' services
Claremont--Security System services
All Branches-Misc. costs (pest control, etc)
321
18,000
3,300
25,000
2,952
56,647
3,000
6,000
9,000
3,680
1,700
_5,380
35,690
5,000
7,500
48,190
2,300
420
1,800
420
310
215
420
420
2,500
City of Pickering
2016
Approved Final Background Information
27 45 Libraries
All Branches Washroom $. Janitorial Supplies
All Branches--Water Testing
All Branches--Carpet & Furniture Treatment (CN & PC)
All Branches--Fire Alarm, Sprinkler & Fire Extinguishers
Northern Branches -Snow Clearing
Contingency (All Sites)
Air handling maintenance (chillers & starters only)
Fan calibration & adjustment
Elevator maintenance
Boiler maintenance
Garbage disposal
Diesel generator maintenance
Main Electrical Switchboard yearly maintenance
Mech. Systems Water treatment
Energy Management System "PM"
Electrical Safety Authority Yearly Inspections
Miscellaneous provision for electrical, plumbing, mechanical & other supplies, air handling
Petticoat Creek--HVAC service contingency
Claremont--HVAC service contingency
Janitorial staff City (Term employees)
AC Unit and waterproofing forPetticoat Creek server room
Replace AC unit at Central library server room
Greenwood -Masonry and foundation repairs
Greenwood -Window and Soffit Replacement
Replace carpet in upstairs lobby at Central branch
Greenwood closure-HVAC service contingency-Transfer to 2719
Greenwood closure-Security System services-Transfer to 2719
Greenwood closure -Misc. costs (pest control, etc) -Transfer to 2719
Greenwood closure -Fire Alarm, Sprinkler & Fire Extinguishers-Transfer to 2719
Greenwood closure-Snow Clearing-Transfer to 2719
Greenwood closure-Masonry and foundation repairs-Transfer to 2719
Greenwood closure-Window and Soffit Replacement-Transfer to 2719
Total 2745.2435.0000 Building Repairs & Mainte
2745.2457.0000 Vehicle-Repair & Maintena
City Vehicle #851 assigned for Library Courier use
Total 2745.2457.0000 Vehicle-Repair & Maintena
2745.2478.0000 Misc.Equipment Repairs &
Network Maintenance--Installation and Cabling
Copier Maintenance--all branches, partially offset by Revenue Account 1580
Contingency
Total 2745.2478.0000 Misc.Equipment Repairs &
2745.2479.0000 . Sfwr/Hdwr Maint Contracts
322"
Run Date: 4/13/16 4:18PM
2016
Budget
5,8o·o
800
7,000
4,000
4,000
5,250
6,000
2,000
3,023
3,000
4,000
2,000
1,000
2,500.
1,500
1,500
11,000
1,000
500
90,886
20,000
11,500
40,000
12,000
8,000
(215)
(420)
(300)
(1 00)
(1 ,000)
(40,000)
(12,000)
203,029
3,000
3,000
6,275
32,543
3,800
42,618
City· of Pickering
2016
Approved Final Background Information
2745 Libraries
RFID Maintenance Contract (CN & PC)-Hardware
ILS Maintenance--Horizon Software and Hardware Support
I LS Maintenance--BiblioCommon~
Microfiche reader/printer maintenance contract
Network Maintenance--Domain registrations
Network Maintenance--Misc. Software Provisions
Network Maintenance--Wireless Network
Network Maintenance--Productivity software Licenses
Client System licences
Virtual server licencing
Evanced maintenance contract
Collection promotion software
Anti-virus software licences (staff and clients)
Papercut contract (new)
Email service for notices
Book Club Reservation software
Cloudflare (new)
Greengeeks (new)
Impact survey software (new)
Room Booking software (new)
Online Assistance software (new)
Misc.
Total 2745.2479.0000 Sfwr/Hdwr Maint Contracts
2745.5300.0000 Stationery & Office Suppl
General office supplies
Total2745.~300.0000 Stationery & Office Suppl
2745.5303.0000 Circulation Supplies
Supplies includes membership cards, printer rolls and related items.
Total 2745.5303.0000 Circulation Supplies
2745.5310.0001 Library Mat-57.14%
Includes Non-Capital Materials (Online Products, Digital Collections and Periodicals)
Transferred from Capital Materials
. Total 2745.5310.0001 Library Mat-57.14%
2745.5320.0000 Program Supplies
Programming funds for public programs. Partially offset by donations
Total 2745.5320.0000 Program Supplies
2745.5510.0000 Utilities-Water
Run Date: 4/13/16 4:18PM
2016
Budget
23,500
40,000
23,500
800
200
3,500
5,000
6,000
4,500
2,500
2,500
3,000
2,000
1,000
500
700
250
200
165
1,000
500
2,000
123,315
19,000
19,000
5,000
5,000
145,000
35,000
180,000
25,000
25,000
Central 12,621
Petticoat Creek 3,558
Total 2745.5510.0000 Utilities-Water 16,179
2745.5520.0000 Utilities-Gas
Central, Petticoat Creek, Claremont and Greenwood-Budget based on 2015 actuals 40,637
323
City of Pickering
2016
Approved Final Background Information
2745 Libraries
Greenwood closure -Transfer to 2719
Total 2745.5520.0000 Utilities-Gas
2745.5530.0000 Utilities-Hydro
All branches-Budget based on 2015 actuals and rate increase in 2016
Greenwood -Transfer to 2719
Total 2745.5530.0000 Utilities-Hydro
2745.5900.0000 Gas, Oil, Tires
Fuel: Unleaded 1, 728 litres@ $.98/litre
Oil changes and tires
Greenwood -Transfer to 2719
Total 2745.5900.0000 Gas, Oil, Tires
2745.5902.0000 Supplies & Tools
Miscellaneous & Supplies
Children's Educational Equipment & Supplies ·
Library Signs
Accessibility costs
Total 2745.5902.0000 Supplies & Tools
2745.5973.0000 Furniture & Fixtures
Provision for ergonomic furniture
Express computer workstations for Petticoat Creek
Replacements -damaged items -public chairs and tables
Total 2745.5973.0000 Furniture & Fixtures
2745.5974.0000 System & Software Upgrade
Staff Scheduling software (new)
Total 2745.5974.0000 System & Software Upgrade
2745.5975.0000 Hardware Replacements
Replacement servers
Replace UPS and power
Replacement PCs
Network core switches
iHelp Equipment
Mobile Library project (new)
Tablets (new)
Equipment for Research and Innovation grant
Total 2745.5975.0000 Hardware Replacements
Total Expenses
Revenues
1529.0000.0000 FINES-LIBRARY MATLS.
Fines, Replacement & Fees etc.
Total1529.0000.0000 FINES-LIBRARY MATLS.
324
I-----
Run Date: 4/13/16 4:18PM
2016
Budget
(1 ,750)
38,887 .
180,052
(1,250)
178,802
1,693
450
(200)
1,943
2,500
3,500
500
2,500
9,000
15,000
3,000
10,000
28,000
6,100
6,100
9,000
2,000
30,000
8,000
8,000
10,000
1,000
35,950
103,950
5,608,819
(11 0,000)
(11 0,000)
City of Pickering
2016
Approved Final Background Information
27 45 Libraries
1580.0000.0000 MISC.-PHOTOCOPIES LIB.
Photocopying
Total1580.0000.0000 MISC.-PHOTOCOPIES LIB.
1592.2745.0000 Mise-Donations-Library
Donation funds from various sources
Total1592.2745.0000 Mise-Donations-Library
1610.2745.0000 FEDERAL-HRDC
Youth Funding CAP
Total1610.2745.0000 FEDERAL-HRDC
1623.2745.0000 Ont Grant-Library
Household Grant -Province
Pay Equity Equalization "down-payment" est. -Prov.
SOLS Connectivity Grant
Research and Innovation Grant
Total1623.2745.0000 Ont Grant-Library
1911.2745.0000 Trsf frm Res-Library
Funding for Archives Strategic Plan (32.5% Continuing Studies Res. Funded)
Funding for Greenwood Library Structural Review
Total1911.2745.0000 Trsffrm Res-Library
1920.27 45.0000 Trsf frm RF -Library
Archives Strategic Plan -(67.5% DC Funded)
Total1920.2745.0000 Trsffrm RF-Library
2745.9916.0000 Vending Machines
Based on sales of vending machine products
Total 2745.9916.0000 Vending Machines
2745.9933.0000 Rentals-Mtg. Room/Publi
Rental of library meeting and board rooms
Total 2745.9933.0000 Rentals-Mtg. Room/Publi
2745.9990.0000 Other Revenue
Payphone, book sales, genealogy research, other revenues
Total 2745.9990.0000 Other Revenue
Total Revenues
Net Expenses
325
'-----
Run Date: 4/13/16 4:18PM
2016
Budget
(34,000)
(34,000)
(20,000)
(20,000)
(6,865)
(6,865)
(97,833)
(8,592)
(31 ,000)
(70,000)
(207,425)
(8, 125)
(2,952)
(11 ,077)
(16,875)
(16,875)
(1 ,000)
(1 ,000)
(8,000)
(8,000)
(3,500)
(3,500)
(418,742)
5,190,077
I-----
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· < ·. · ·13~¢k~roJ~ij-(~1'ortil~ti6~ > · .. ·>> >• • :> · •• ·· · · · · · ·
Expenditures
2113.0007.5300 Stationery & Office Supp
General office supplies
Total 2113.0007.5300 Stationery & Office Supp
339
::::::::20:16. :::::::
::::su:ct:g:et:::::
::::::::::::::756:: ·.· ·.·.·.·.·· ·.·.·.·.·· ::::::::::::::::7so:·
.... . . . . . . . . .
Total Expenses :):$~9;8~5>
!:::::<·>:·:-·· .. :::1
Council
I.----
~ u ]l~jlfQI0~ u ~
22/02/2016 3:04 PM
. .
2126.2394 -Corporate Requirements
AMO Memberships
Corporate Requirements & Initiatives
CANHC Membership .
Great Lakes & St. Lawrence
Cities Membership
Municipal Employer Pension Centre
2015
Est. Actuals
$11,773
6,556
1,000
5,000
$24,329
356
2015
Budget.
$11,450
10,000
750
5,100
2,395
$29,695
Increase ::::::?9~:!!:;:::. (Decrease} :::BLi:tlruW:
.. ·.·.·.·.·.· .. ·.·
$350 .::::::~~~;~~6:
0 ::·;·;::.:~~:§~~ 250
0 ::::::::::::M99
-2,395 ::::::::::::::::::::ii
········ ..
($1 ,795} :::: jj~:z;~o:Q:
Council .
2135 -Charity Property Tax Rebates
Charity
Scripture Union Canada
Umbrella Central Daycare Services
Children's Wish Foundation
Arms of Jesus Children's Mission
Youth Sci~nce Canada
Salvation Army
Safe Haven Worship Centre
Royal Canadian Legion Br 606
Community Care Durham
Durham/Centennial College
Durham Region Unemployed Help Centre
YMCA of Greater Toronto
YEAH Foundation
358
2015
Actual
$1,035
1,060
2,650
78
550
2,179
2,163
1,290
2,770
5,420
1,975
1,580
850
$23,600
Notes
Sold in 2015
New in 2014
I-----
Appendix A
Reserves and Resenle Funds Overview
Reserves and reserve funds receive annual contributions from the current budget to
assist with creating a solid financial position to support the City's future cash
requirements. Maintaining sufficient balances in reserves and reserve funds is a critical
component of a municipality's long-term financial plan as it strengthens its long-term
financial sustainability, helps to minimize fluctuations in the tax rate and provides
funding to sustain infrastructure.
Reserves
A reserve (i.e. Vehicle Replacement Reserve) is an allocation of accumulated net
revenue. It has no reference to any specific assets and does not require the physical
segregation of money or assets. Reserves are part of the revenue fund and therefore,
do not earn interest on their own. Any earnings derived from the investment of
reserves' money are reported as revenue in the operating fund.
Reserve Funds
A reserve fund differs from a reserve in that reserve fund assets are segregated and
restricted to meet the purpose of the reserve fund. All interest earnings derived from
such investments must form part of the reserve fund. There are two types of reserve
funds:
Obligatory Reserve Funds: (i.e. Development Charge Reserve Funds). As per statute
or legislatfon requirements, funds received for special purposes are segregated from
the general revenues of the City. Obligatory reserve funds are created solely for the
purpose prescribed for them.
Non Obligatory Reserve Funds: Funds are segregated from the general revenues of
the City, based on Council direction, to finance future expenditures or to provide for a
specific contingent liability so that the funds are available as required.
365
(A)
en en
Reserves and Reserve
1 of 2
w
0') ......
Reserves and Reserve
2 of 2