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Home My WebLink AboutMarch 6, 2017 Executive Committee Agenda Monday, March 6, 2017 Council Chambers 2:00 pm Chair: Councillor Butt For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 lroberts@pickering.ca Anything highlighted denotes an attachment or link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the “bookmark” icon to the left of your screen to navigate from one report to the next. -C:~ Executive Committee Meeting Agenda Monday, March 6, 2017 Council Chambers-2:00 pm Chair: Councillor Butt P1CKER1N (I) Disclosure of Interest Pages (II) Delegations (Ill) Matters for Consideration 1. 2. Director, Community Services, Report CS 03-17 Renaming of the Claremont Memorial Park -Notice of Motion Recommendation 1-7 1. That Council decline the request to rename Claremont Memorial Park to Rick Johnson Park since the park is already dedicated; 2. That Council consider naming a future neighbourhood park in the Seaton Community as Rick Johnson Park in accordance with the Facility and Park Naming Procedure ADM 11 0-006; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Director, Engineering Services, Report ENG 04-17 Amendment to By-law 6604/05 -Schedule 12, Full Load Highways Recommendation 8-16 1. That the attached draft by-law be enacted to amend Schedule "12" to By- law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address an update to Schedule "12" Full Load Highways; 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. For information related to accessibility requirements please contact: Linda Roberts 905.420.4660 extension 2928 lroberts@pickering.ca 2 cs 03-17 March 6, 2017 Subject: Renaming of Claremont Memorial Park Page 2 included researching the applicable heritage, historical and community relevance and providing notification to all residents within the service area of the proposed name change. Public Notification: As per the Facility & Park Naming Procedure ADM 11 0-006, staff are responsible to notify all residents and ratepayer associations within the service area of the proposed name change and provide a 30 day period for public comments to be received. As such, the following public notification was provided: 1. Public Notice on the City's website from October 31, 2016 to November 30, 2016 at pickering .ca/claremont. The website included the Notice of Motion, a biography of Rick Johnson and a location map of Claremont Park. 2. Public Notice mailed to Claremont households the week October 31, 2016 (over 800 letters). · 3. Public Notice posted prominently at the entrance of Dr. Nelson F. Tomlinson Community Centre from November 1, 2016 to November 30, 2016. 4. Public Notice on the Community Page (Pickering News Advertiser) on November 2, 9 and 16, 2016. Heritage, Historical and Community Relevance: Concurrently with the public notification period, staff consulted. the Local History & Genealogy Librarian at the Pickering Public Library in order to conduct historical research of the Park. Through that process, staff learned that the park was officially opened on August 6, 1923 as Claremont Memorial Park in honour of those who served and those who fell in the Great War. In fact, at this ceremonial event, two bronze tablets were placed prominently at the gate pillars at the entrance of the park which list 15 men from north Pickering that fell in the Great War, 83 names of those who served and 3 nursing sisters. The plaques were meant to serve as a lasting monument to their patriotic and self-sacrificing spirit. With this in mind, staff recommend that Council decline the request to rename Claremont Memorial Park to Rick Johnson Park. Instead, staff recommend that the first anticipated neighbourhood park to be developed in the Seaton Community be named the Rick Johnson Park. The naming of this park prior to construction/completion would align with Section 3 of the Facility and Park Naming Procedure ADM 110-006. A map showing the location of the future neighbourhood park in the Lamoureaux Neighbourhood of the Seaton Community is provided as Attachment 4. This park is currently being designed as a joint use park and school site which will feature a soccer field and children's p_lay area. The park is anticipated to be constructed within the next 3 years. Attachments: 1. Council Resolution #205/16 2. Sample of Public Notice 3. Excerpt from the Pickering Post, 1923 4. Location Map of Lamoureaux Neighbourhood Park CORP0227-07/01 revised 8 -Cif:j6f- P1CKER1NG From: Subject: Richard Holborn Director, Engineering Services Amendment to By-law 6604/05 Schedule 12, Full Load Highways File: A-1440 Recommendation: Report to Executive Committee Report Number: ENG 04-17 Date: March 6, 2017 1. That the attached draft by-law be enacted to amend Schedule "12" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address an update to Schedule "12" Full Load Highways. 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: Schedule "12"-Full Load Highways is a list of roads that have been designed and constructed to accommodate heavy vehicles year round and be designated as full load highways. These roads are exempt from reduced load period on City's roads, March 1 to April 30 annually (subject to seasonal frost conditions beyond April 30). This -report recommends changes to Schedule "12" and provides the rationale behind the recommendations of roads to be addE?d, removed and modified with respect to the by-law. · Financial Implications: There are no financial implications with the amendment of Schedule "12" to By-law 6604/05. Discussion: The Highway Traffic Act, R.S.O. 1990, c. H.8, Section 122 allows municipalities to designate the date on which a reduced load period shall start or end, and the highways or portion of highways thereof under its jurisdiction to which the designation applies. The intent of the reduced load period is to limit the maximum vehicular loads on municipal roads which have not been constructed to a standard to accommodate heavy loads. This is for the protection of those roads from accelerated deterioration as a result of spring excess groundwater and intermittent freeze/thaw cycle conditions. The reduced load period is from March 1 to April 30 annually (subject to seasonal frost conditions beyond April 30). ENG 04-17 Subject: Amendment to By-law 6604/05 Schedule 12, Full Load Highways March 6, 2017 Page 2 Schedule "12" to the Traffic and Parking By-law 6604/05 is a list of roads that have been designed and constructed to accommodate heavy vehicles and be designated as full load highways. These roads and are exempt from the reduced load period. The following table lists roads to be added, removed, or have minor changes made to them with respect to Schedule"12" of By-law 6604/05 and provides the rationale behind the recommendation. The draft By-law amendment to Schedule "12" is provided in Attachment 1, and all existing and proposed full load highways are illustrated in Attachment 2. Summary of Modifications to Schedule "12"-Full Load Highway Designations Road Limits Rationale Dixie Road Third Concession Road to Reconstructed to accommodate (add to By-law) 820 metres south thereof heavy vehicles as part of the Southeast Collector Trunk Sewer Project and provides access to a maintenance shaft Fairport Road Kingston Road (Regional Road can accommodate heavy (add to By-law) Road Highway 2) to 85 vehicles and will accommodate metres north thereof larger vehicles for the Ford dealership Fairport Road Third Concession Road to Reconstructed to accommodate (add to By-law) 1420 metres south thereof heavy vehicles as part of the Southeast Collector Trunk Sewer Project and provides access to a maintenance shaft Jordel Road Change from Full limit to Reconstructed in 2008 for Water (modify existing By-law) McKay Road to 400 metres Pollution Control Plant access south thereof Notion Road Full Limit Maintained and controlled by the (Remove from By-law) Town of Ajax as a boundary road Quigley Street Full Limit Industrial road designed to (add to By-law) accommodate heavy vehicles Rosebank Road Kingston Road (Regional Road can accommodate heavy (add to By-law) Road Highway 2) to South vehicles and will accommodate Terminus larger vehicles for the Volkswagen dealership CORP0227-07/01 revised 9 10 ENG 04-17 Subject: Amendment to By-law 6604/05 Schedule 12, Full Load Highways Road Limits Rosebank Road Taunton Road (Regional (add to By-law) Road 4) to Third Concession Road Rosebank Road Third Concession Road to (add to by-law) 825 metres south thereof Scarborough I Pickering Taunton Road (Regional Townline Road Road 4) to Third Concession (add to By-law) Road Third Concession Road Existing By-law reads Brock (modify existing By-law) Road to 1200 metres west thereof. Change to Brock Road (Regional Road 1) to · 1300 metres west thereof Third Concession Road Brock Road (Regional Road (add to By-law) 1) to East Limit Third Concession Road Whites Road (Regionai.Road (add to By-law) 38) to Dixie Road Third Concession Road Rosebank Road (north leg) to (add to By-law) Rosebank Road (south leg) CORP0227-07/01 revised March 6, 2017 Page 3 Rationale Reconstructed to accommodate heavy vehicles as part of the Southeast Collector Trunk Sewer Project and provides access to a maintenance shaft Reconstructed to accommodate heavy vehicles as part of the Southeast Collector Trunk Sewer Project and provides access to a maintenance shaft Reconstructed to accommodate heavy vehicles as part of the Southeast Collector Trunk Sewer Project and provides access to a maintenance shaft Minor .change to accommodate the road section in its entirety Reconstructed to accommodate heavy vehicles and connects to Town of Ajax maintained section, which is a full load road Reconstructed to accommodate heavy vehicles as part ofthe Southeast Collector Trunk Sewer Project and provides access to a maintenance shaft Reconstructed to accommodate heavy vehicles as part of the Southeast Collector Trunk Sewer Project and provides access to a maintenance shaft. Located in the Hamlet of Cherrywood. 12 ATTACHMENT# I TOREPORT# fNf:J e>Lf-r"l- -~ -""'"'-of · ::::> The Corporation of the City of Pickering By-law No. Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Whereas By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and . . Whereas, it is deemed expedient to amend Schedule 12 to By-law 6604/05 to provide for the regulation of parking restrictions and stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to provide an update to the designation of full load highways on City of Pickering roads. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule 12 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Column 1 Highway· Delete Jordel Road Notion Road Third Concession Road Schedule 12 Full Load Highways Column 2 Limits (From/To) Full Limit Full Limit Brock Road (Regional Road 1) to 1200 metres west thereof By-law No. ATTACHMENT# L =TO REPORT# tt-1Ch.o4-l~ j --OL S _ Page 3 By-law passed this 131hday of March, 2017. David Ryan, Mayor Debbie Shields, City Clerk 14 18 ENG 05-17 Subject: Amendments to the Traffic and Parking By-law 6604/05 March 6, 2017 Page 2 • Based on a request from the community and the results of the City's community consultation with area residents, it is recommended that Schedule "2"-No Parking be amended to remove existing parking restrictions from 7:00am to 10:00 am, Monday to Friday on both sides of Poprad Avenue, both sides of Sangro Lane, the south side of Tatra Drive between Naroch Boulevard and Krosno Boulevard, and the west side of Krosno Boulevard between Bayly Street and Tatra Drive. These restrictions were originally established so that GO Transit users did not park on these roads, however, they are no longer required due to the abundance of parking from the newly constructed GO Station parking garage on Bayly Street. • Based on sightline and vehicle access concerns from residents and the results of the City's community consultation with area residents, it is recommended that Schedule "2"-No Parking be amended to implement parking restrictions on the south side of Broadview Street and the southwest curve of Bronte Square. • Based on concerns from residents, it is recommended that Schedule "9"-Speed Limits, be amended to extend the 40 km/h posted. speed limit be extended on Rosebank Road from Woodsmere Crescent!Charnwood Court to 230 metres north to Springview Drive, which will lower the speed limit in advance of the school crosswalk for Altona Forest Public School. • It is recommended that the removal of the by-law for stop signs from Schedule "7"-Stop Signs, at the intersections of Livepool Road and Bushmill Street/Linwood Street and Valley . Farm Road at The Esplanade South/Diefenbaker Court, as these intersections are now signalized. • It is recommended to remove the by-law for a stop sign on Valley Farm Road at The Esplanade North, which Schedule "7" incorrectly states there is a stop sign for southbound vehicles. • It is recommended that Schedule "8" -Yield Right-of-Way signs be amended to remove the intersections of Alderwood Place at Colmar Avenue, Cortez Avenue at Colmar Avenue, Kingfisher Drive at Colmar Avenue, Parkham Crescent at Colmar Avenue, as these intersections have stop signs. Financial Implications: The removal of No Parking signs on Poprad Avenue, Sangro Lane, Tatra Drive and Krosno Boulevard, as well as the installation of No Parking signs and posts on Broadview Street and Bronte Square can be accommodated within the Roads Current Budget. Discussion: In response to concerns by area residents regarding on-street parking in various locations across the City, and in an effort to keep the Traffic and Parking By-law up to date and accurate; Engineering Services staff are proposing the following updates to the Traffic and Parking By-law 6604/05: CORP0227-07/01 revised ENG 05-17 March 6, 2017 Subject Amendments to the Traffic and Parking By-law 6604/05 Page 3 Removal of Parking Restrictions on sections of Poprad Avenue, Sangro Lane, Tatra Drive and Krosno Boulevard is recommended Residents on Poprad Avenue requested that City staff investigate removing the on-street parking restrictions on both sides of Poprad Avenue. The current restrictions on Poprad Avenue are from 7:00am to 10:00 am, Monday to Friday. Residents have stated that the parking restrictions on Poprad Avenue were originally established so that GO Transit .users did not park on Poprad Avenue and walk to the GO station due to the shortage of parking the GO Station had at that time. However, the parking restrictions are no longer required due to the abundance of parking with the new GO Transit parking garage that was constructed on Bayly Street. City staff have reviewed this request, agree with the assessment, and recommend the removal of the existing parking restrictions on surrounding roads that were established for the same purpose. These restrictions include the following: • Both sides of Poprad Avenue • Both sides of Sangro Lane • South side of Tatra Drive between Naroch Boulevard and Krosno Boulevard • West side of Krosno Boulevard between Bayly Street and Tatra Drive A letter seeking comments from area residents was distributed on November 15, 2016. The letter was sent to 142 households and asked area residents to indicate their support or opposition to the potential removal of the existing parking restrictions on the sections of roads listed above. Engineering Services staff at the City of Pickering received 11 replies to the November 15, 2016 letter, with 9 (82%) in support, and 2 (18%) opposed to the removal of on-street parking. Therefore, based all factors considered, staff recommend the removal of parking restrictions on sections of Poprad Avenue, Sangro Lane, Tatra Drive and Krosno Boulevard. The proposed removal of parking restrictions are illustrated in Attachment 1. Parking restrictions on the south side of Broadview Street are recommended Residents on Broadview Street requested that City staff investigate implementing on-street parking restrictions, citing concerns with vehicle access, particularly larger emergency vehicles,"' when vehicles are parked on both sides of the street. In response to these concerns, Engineering Services staff from the City of Pickering distributed a letter, dated October 11, 2016, to 29 households on Broadview Street asking area residents to indicate their support or opposition to the potential installation of parking restrictions on the south· side of Broadview Street at any time. Engineering Services staff at the City of Pickering received eight replies to the letter, with 6 (75%) in support, and 1 (12.5%) opposed to the installation of on-street parking restrictions on the south CORP0227-07/01 revised 19 20 ENG 05-17 March 6, 2017 Subject: Amendments to the Traffic and Parking By-law 6604/05 Page 4 side of Broadview Street at any time. One resident who replied did not indicate support or opposition to the restrictions. Those in support indicated the road can be difficult to drive when vehicles are parked on both sides of the street during the summer months, which is when visitors are attending events at Millennium Square at the south end of Liverpool Road. Those in opposition indicated that emergency vehicles are not impacted, and parking restrictions would impact for those that desire to park legally on the street. Therefore based on all factors considered, staff recommend parking restrictions be implemented on the south side of Broadview Street. The proposed parking restrictions on Broadview Street are illustrated in Attachment 2. Parking Restrictions on the southwest curve on Bronte Square is recommended Residents on Bronte Square have requested that City staff investigate implementing on-street parking restrictions, citing concerns with reduced sightlines, speed and pedestrian safety around the southwest curve in the roadway. ·In response to these concerns, Engineering Services staff from the City of Pickering distributed a letter, dated October 11, 2016, seeking comments from residents on Bronte Square with respect to potentially restricting parking on the southwest curve. The October 11, 2016 letter was sent to 52 households and asked area residents to indicate their support or opposition to the potential installation of parking restrictions on the southwest curve of Bronte Square at any time. Engineering Services staff at the City of Pickering received 18 replies to the letter; with 13 (72%) in support, and 5 (28%) opposed to the installation of on-street parking restrictions on the southwest curve on Bronte Square at any time. Those in support to the parking restrictions indicated that sightlines are restricted when vehicles are parked on the curve creating a safety concern. Those opposed to the parking restrictions indicated vehicles parked on the curve do not present a sightline problem for drivers, if travelling at the posted speed limit, and that parking restrictions would limit visitor parking. Therefore based on all factors considered, staff recommend parking restrictions be implemented on the southwest curve of Bronte Square. The proposed parking restrictions on Bronte Square are illustrated in Attachment 3. Ro~ebank Road Speed Limits from Finch Avenue to Sheppard Avenue Residents have requested the 50 km/h posted speed limit on Rosebank Road be reduced to 40 km/h north of Altona Forest Public School. Concerns were expressed with the 50 km/h posted speed limit by the school, which included the following: CORP0227-07/01 revised ENG 05-17 March 6, 2017 Subject: Amendments to the Traffic and Parking By-law 6604/05 Page 5 • The change in speed limit from 50 km/h to 40 km/h is located directly at the crosswalk for Altona Forest Public School • There are many pedestrians in the area, including children, due to the two schools on the corner of Rosebank Road and Strouds Lane, Altona Forest Public School and St. Elizabeth Seton Catholic School Currently the speed limits on Rosebank Road from Finch Avenue to Sheppard Avenue are: ' • Finch Avenue to Woodsmere Crescent!Charnwood Court-50 km/h • WoodsmerE§ Crescent!Charnwood Court to Strouds Lane-40 km/h • Strouds Lane to Sheppard Avenue..:.. 50 km/h Engineering Services staff at the City of Pickering reviewed the request and agree that the speed limit should be lowered in advance of the pedestrian crosswalk for Altona Forest Public School. Therefore it is recommended that Schedule "9"-Speed Limits, be amended to reflect a change in the posted speed limit from 50 km/h to 40 km/h from Springview Drive to Woodsmere Crescent!Charnwood Court. This is an extension of the existing 40 km/h speed limit zone by approximately 230 metres north. The proposed amended speed limits on Rosebank Road from Finch Avenue to Sheppard Avenue are as follows and illustrated in Attachment 4. • Finch Avenue to Springview Drive-50 km/h • Springview Drive to Strouds Lane -40 km/h • Strouds Lane to Sheppard Avenue-50 km/h Liverpool Road at BushmiiiStreet/Linwood Street traffic signal A new traffic signal at the intersection of Liverpool Road and Bushmill Street/Linwood Street was activated on February 18, 2016. It is therefore recommended that the corresponding by-law for stop signs be removed from Schedule "7"-Stop Signs of the Traffic and Parking By-law for this intersection. Valley Farm Road at The Esplanade South/Diefenbaker Road traffic signal A traffic signal at the intersection of Valley Farm Road at The Esplanade South/Diefenbaker Road was activated on November 14, 2013. It is therefore recommended that the corresponding by-law for stop signs be removed from Schedule "7"-Stop Signs of the Traffic and Parking By-law for this intersection. Also, Schedule "7" is incorrectly worded to reflect a stop sign at the intersection of The Esplanade North and Valley Farm Road for southbound vehicles. It is recommended that this be removed from the by-law. CORP0227 -07/01 revised 21 22 ENG 05-17 Subject: Amendments to the Traffic and Parking By-law 6604/05 Stop signs are in place at four intersections March 6, 2017 Page 6 Schedule "8"-Yield Right-of-Way signs of the Traffic and Parking By-law indicates that there are yield signs located at four intersections, which were converted to stop signs several years ago. These four intersections also have an active by-law for stop signs in Schedule "7"-Stop Signs. The four intersections are: • Alderwood Place at Colmar Avenue • . Cortez Avenue at Colmar Avenue • Kingfisher Drive at Colmar Avenue • Parkham Crescent at Colmar Avenue As stop signs are existing at these intersections, it is recommended that these intersections be removed from Schedule "8"-Yield Right-of-Way signs of the Traffic and Parking By-law 6604/05. The draft by-law for the proposals in this report is provided in Attachment 5. Attachments: 1. Proposed Removal of Parking Restrictions, Poprad Avenue, Sangre Lane, Tatra Drive, Krosno Boulevard 2. Proposed Parking Restrictions, Broadview Street 3. . Proposed Parking Restrictions, Bronte Square 4. Proposed Speed Limit Change, Rosebank Road 5. Draft By-law, Amendments to Schedule "2", Schedule "7", Schedule "8", and Schedule "9" to By-law 6604/05 CORP0227-07/01 revised 28 ATTAC!-It"lENT# 5'.~ REPORT#. ~N{l D') -1-::t-- The Corporation of the City of Pickering By-law No. Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Whereas By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and Whereas, it is deemed expedient to amend Schedule 2, Schedule 7, Schedule 8, and Schedule 9 to By-law 6604/05 to provide for the regulation of parking restrictions and stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to provide updates with respect to parking, yield signs , stops signs and speed limits on various City roads. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule 2 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Column 1 Highway Delete Poprad Avenue Sangre Lane Column 2 Side · North and South East and West Schedule 2 No Parking Column 3 Limits (From/To) Tatra Drive to the west limit of Poprad Avenue Tatra Drive to Poprad Avenue Column 4 Prohibited Times or Days 7:00a.m. to 10:00 a.m. Monday to Friday 7:00 a.m. to 10:00 a.m. Monday to Friday 32 By-law No. ATTACHMENT#l TO~PORT# [tJ.r-::-; u5~)y _5 of ~ _ By-law passed this 131h day of March, 2017. David 'Ryan, Mayor Debbie Shields, City Clerk Page 5 Statement of Treasurer Council Appointees 2016 Remuneration and Expenses Remuneration Expenses (7) Total $ $ $ Accessibility Advisory Committee (1 ,4,6) T. Arvisais (8, 15) P. Bashaw (8) M. Brenner (8, 15) S. Wilkinson (8) D. Hughes (8) A. Doucette (8) C. Morrison (8, 17) E. Fulton (12) V. Ronaldi (12) M. Thorpe Ross (12) J. Whynot (12) S. Zeco (12, 18) B. D'Souza (14) - D. Wysocki (14) ------------ Animal Services Appeal Committee (1) Councillor Cumming (11) M. O'Brien (8) S. Beadle (8) ------------ Committee of Adjustment (1 ,2) T. Copeland (8) 1,200 95 1,295 D. Johnson (8) 1,200 64 1,264 E. Newton (8) 1,040 46 1,086 D. Rundle (8) 1,120 187 1,307 S. Wiley (8) 1,040 _m! 1 '109 5.600 461 6,061 Cultural Advisory Committee (3) C. Hunt (9) S. Mathuria (9) S. Munir (9) A. Revoy (9) ------ ------ 38 Statement of Treasurer Council Appointees 2016 Remuneration and Expenses Remuneration Expenses (7) Total $ $ $ Heritage Pickering Advisory Committee (1 ,6) W. Jamadar (8) T. Reimer (8) M. Sawchuck (8, 18) C. Sopher (8) J. Van Huss (8) J. Dempsey (8) K. Borisko (8) J. Calder (8) D. Hazlett (9) B. Lai (14) ------------ Pickering Public Library Board (1 ,6) Councillor Cumming (11) Councillor Brenner (16) M. Anderson (8) R. Coelho (8) J. Sabean (8) S. Van Steen (8, 18) S. Bhatia (8) D. Sharma (8) I. Thomaidis (8) S. Sheehy (9) A. Vashisht (14) ------------ Pickering Museum Village Advisory Committee (1) R. Cowan (8) L. Drake (8) K. Emmink (8) D. Hudson (8) G. Lowman (8) P. Savel (8) J. Calder (8, 19) L. Coulter (8) P. Fuselli (8) ---------- 39 40 Statement of Treasurer Council Appointees 2016 Remuneration and Expenses Remuneration Expenses (7) Property Review Committee (1) P. Dickson (8) R. Farrell (8) G. Fernandes (8) C. Lavoie (8) P. Short-Galle (8) Taxicab Advisory Committee (1,5) Councillor Johnson (11 ,20) Councillor Cumming (13) Livestock Valuers (1) J. Laider (8) Durham Region Transit (1) J. Gaw (10) Notes to Council Appointees: $ $ 100 100 100 ----300 -- -------- 160 6 All payments are authorized under Council's adoption of the 2016 Current Budget. (1) Authority: By-law 7 406/15 Municipal Act, 2001 Section 283 (2) Authority: By-law 5242/98 Municipal Act, 2001 Section 283 (3) Authority: By-law 7 462/15 Municipal Act, 2001 Section 283 (4) Authority: By-law 7479/16 Municipal Act, 2001 Section 283 (5) Authority: By-law 7520/16 Municipal Act, 2001 Section 283 (6) Authority: By-law 7525/16 Municipal Act, 2001 Section 283 (7) Expenses include conferences, travel and meeting expenses. Total $ 100 100 100 ---- 166 Statement of Treasurer Council Appointees 2016 Remuneration and Expenses (8) Council appointees are for a new term commencing February 1, 2015 and ending November 30, 2018 under City of Pickering Resolution #17/15 for a term to expire November 30, 2018. (9) Resolution #120/15, Council appointee for a term to expire November 30, 2018. (10) Resolution #5/15, Council appointee for a term to expire November 30, 2018. (11) Resolution #6/15, Council appointee for a term to expire November 30, 2018. (12) Resolution #150/16, Council appointee for a term to expire November 30, 2018. (13) Resolution #218/16, Council appointee for a term to expire November 30,2018. (14) Resolution #241/16, Council appointee for a term to expire November 30, 2018. (15) Resigned January, 2016. (16) Appointed February, 2016. (17) Resigned June, 2016. (18) Resigned September, 2016. (19) Resigned November, 2016. (20) Deceased September, 2016. 41 42 -CiJ;;c/- PJCKERJNG Report to Executive Committee From: Paul Bigioni Director, Corporate Services & City Solicitor Report Number: LEG 02-17 Date: March 6, 2017 Subject: Seaton Road Allowance Land Transfers Stop-up Close and Declare Surplus Various Road Allowances File: L-4610-005-15 Recommendation: 1. That Council enact a by-law to stop-up and close the following road allowances as public highway: • Part of the Road Allowance between Lots 30 and 31, Concession 5, being Parts 11, 12 and 13, Plan 40R-28736; • Part of the Road Allowance between Lots 28 and 29, Concession 5, being Parts 1 to 6, Plan 40R-28736; • Road Allowance between Lots 26 and 27, Concession 5; • Part of the Road Allowance between Lots 24 and 25, Concession 5, being Parts 3, 4 and 5, Plan 40R-28739 and Part of the Road Allowance between Lots 24 and 25, Concession 5, being Part 3, Plan 40R-29474; • Road Allowance between Lots 22 and 23, Concession 5; • Part of the Road Allowance between Lots 20 and 21, Concession 5, being Parts 1 to 4, Plan 40R-287 43; • Part of the Road Allowance between Lots 20 and 21, Concession 4, being Part 7, Plan 40R-28738; • Road Allowance between Lots 22 and 23, Concession 4; • Part of the Road Allowance between Lots 24 and 25, Concession 4, being Part 1, Plan 40R-28737; and • Part of the Road Allowance between Lots 22 and 23, Concession 3, being Parts 1 · and 2, Plan 40R-287 40, and declare them surplus to the needs of the City for the purpose of transfer to the abutting landowners in accordance with the Seaton Financial Impacts Agreement and the Seaton District Park Agreement; and 2. That the appropriate City of Pickering officials be autJ::lorized to take the necessary actions as indicated in this report. Executive Summary: In accordance with the Seaton Financial Impacts Agreement and the Seaton District Park Agreement, unopened City road allowances within the Seaton Development LEG 02-17 March 6, 2017 Subject: Seaton Road Allowance Land Transfers Page 2 Area are to be stopped up, closed and transferred to the adjoining landowners. Approval of the above Recommendations will enable the City to comply with the said Agreements. Financial Implications: There are no direct financial implications arising from this Report. Discussion: In accordance with the Seaton Financial Impacts Agreement and the Seaton District Park Agreement (both approved by Council Resolution 24/15), unopened City road allowances within the Seaton Development Area are to be stopped up, closed and transferred to the adjoining landowners. The adjoining landowners consist of the Province of Ontario and the private landowners within Seaton. The transfer of the unopened roads is provided for in the Seaton Financial Impacts Agreement as a part of the overall financial arrangements among the City, the Province and the Seaton private landowners for the construction of roads and storm water management infrastructure. The Seaton Financial Impacts Agreement provides for financial contributions by the Seaton landowners to the City over and above what could be imposed upon them under the Development Charges Act (Ontario), as well as "voluntary" contributions to the City for additional community uses and municipal administration buildings. The transfer of the unopened road allowances is also contemplated by the Seaton District Park Agreement. Pursuant to the District Park Agreement, the Province will take title to some of the unopened road allowances and the City will receive a transfer of approximately 90 acres of land at the intersection of Highway 7 and Sideline 32 for future use as a district park. In order to effect the conveyances of the road allowances, the City must first stop-up and close them (or portions thereof) as public highway. As the appropriate reference plans have been prepared depicting the limits of each road allowance to be transferred and public notice respecting these road closures has been published in the local newspaper and on the City's website for two consecutive weeks, it is appropriate to enact the attached by-law to stop-up and close them and declare them surplus to the needs of the Corporation. Attachments: 1. By-law Stopping Up and Closing Road Allowances 2. Map of Road Allowances Pr~~. d/E,ndorsed By: · ~ ;_ Paul \ io · . Dire tor, Coeporate Services & City Solicitor CORP0227-07/01 revised 43 i\TTACHMENT# I TO REPORT# J_ E 9 D !)_ -IF ) .of. ;:L The Corporation of the City of Pickering By-law No. /17 Being a by-law to stop-up and close certain road allowances within Pickering as public highway and deem them surplus to the needs of the Corporation. Whereas, pursuant to the Municipal Act, the Council of the City may pass by-laws to acquire or dispose of land or interests in land and to stop-up a highway, or part thereof, and to authorize its sale or the sale of a part thereof. Whereas, Notice of this by-law has been published for two (2) consecutive weeks. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1 ~ The following highways are hereby stopped-up and closed to vehicular and pedestrian traffic: • Part of the Road Allowance between Lots 30 and 31, Concession 5, being Parts 11, 12 and 13, Plan 40R-28736, Pickering; Part of the Road Allowance between Lots 28 and 29, Concession 5, b~ing Parts 1 to 6, Plan 40R-28736, Pickering; Road Allowance between Lots 26 and 27, Concession 5; Pickering • Part of the Road Allowance between Lots 24 and 25, Concession 5, being Parts 3, 4 and 5, Plan 40R-28739 and Part of the Road Allowance between Lots 24 and 25, Concession 5, being Part 3, Plan 40R-29474, Pickering; Road Allowance between Lots 22 and 23, Concession 5, Pickering; · Part of the Road Allowance between Lots 20 and 21, Concession 5, being Parts 1 to 4, Plan 40R-28743, Pickering; 45 46 By-law No. XXXX/17 ATTACHMENT# I TO REPORT# L£::;.~ D d-( -:::r-· . Page 2 d-.of.~ • Part of the Road Allowance between Lots 20 and 21, Concession 4, being Part 7, Plan 40R-28738, Pickering; • Road Allowance between Lots 22 and 23, Concession 4,· Pickering; • Part of the Road Allowance between Lots 24 and 25, Concession 4, being Part 1, Plan 40R-28737, Pickering; and • Part of the Road Allowance between Lots 22 and 23, Concession 3, being Parts 1 and 2, Plan 40R-28740, Pickering. 2. That the said road allowances be declared surplus to the needs of the City. 3. That the Director; Corporate SeNices & City Solicitor is authorized to obtain and execute all relevant documentation required to effect the stopping-up, closing and disposition of road allowances referred to above. By-law passed this 13th day of March, 2017. David Ryan, Mayor Debbie Shields, City Clerk ················· · Cift; ()#-··· ~ PlCKERlNG From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: 2018 Municipal Election Report to Executive Committee Report Number: CLK 03-17 Date: March 6, 2017 Internet and Telephone Voting for the 2018 Municipal Election File: A-2000 Recomm·endation: 1. That Report CLK 03-17.be received for information; and 2. That Council direct the City Clerk to implement an Internet/telephone Voting System for the 2018 Municipal Election. Executive Summary: The 2018 Municipal Election will take place on Monday, October 22, 2018. The MuniCipal Elections Act provides that the council of a Municipality may pass by-laws authorizing the use of alternative voting· methods. Previously, the establishment of voting methods was completed by June of an election year, however, Bill 181 (the Municipal Elections Modernization Act) now, imposes a deadline of May 1, 2017 for the authorization of alternative . voting methods for the 2018 election. Establishing the method of voting is the fundamental first step in planning for any municipal election. Additionally, given the numerous recent changes to the Municipal Elections Act, the Gity should allocate as much time as possible to ensure that we are adequately prepared for the 2018 Municipal Election. Financial Implications: The use of internet/telephone voting reduces costs, as compared to traditional paper ballot voting, by reducing the number election workers, paper and supplies needed to conduct the election. Maintaining some polling locations on Election Day will unfortunately offset most of those cost savings. Cost savings will be realized, however, after several election cycles, when internet/telephone voting is expected to become more commonplace, and polling locations can be eliminated. The last municipal election cost the City approximately $200,000.00. For 2018, the introduction of internet/telephone voting will not substantially change that cost. The approximate cost to run an internet/telephone election is $200,000.00; Discussion: This report details intern~t/telephone voting as an option for the City of Pickering for the 2018 Municipal Election. During the 2010 Municipal Election, there was an increase in the number of Ontario municipalities implementing Internet voting. Following the 2010 election, the Association of Municipal Managers, Clerks and Treasures of Ontario sent out a 48 CLK 03-17 March 6, 2017 Subject: 2018 Municipal Election Page 2 su!Vey regarding internet voting. Of the municipalities who responded, 30 noted use of the Internet as a complementary voting channel in the 2010 Municipal election. Of those respondents, 70% noted they were extremely satisfied, 26% were very satisfied and 4% were satisfied. None of the municipalities noted an unsatisfactory experience with any Internet voting product available at that time. During the 2014 Municipal Election, several more municipalities implemented internet/telephone voting successfully with many voters citing a po~itive voting experience. In the 2014 regular election, the Town of Ajax solely used internet/telephone voting and saw an increase in their overall voter turnout from 25 to 30 percent. In addition, a post-election suiVey concluded that 95% of voters were satisfied with using internet voting to cast their ballot. The 2016 · Town of Whitby North Ward One By-election also used internet/telephone voting and saw a voter turnout of 29% compared to 26% in the regular election. The Town of Whitby also conducted a post-election suiVey, with 97% of voters indicating that they would likely use internet voting in the· future. · It is important to note that suiVeys and studies over the last few elections show that internet voting only increases voter turnout by about 3%, so internet voting should not be selected.as a method to increase voter turnout. Those that already vote, will continue to do so, however, su!Vey results indicate that voters like internet voting. The noted advantages of internet/telephone voting since its inception are: Designed to encourage participation by those who may be less inclined to visit a physical voting place in order to vote; Provides additional voting opportunities for students and vacationers who are unable to visit a voting place (e.g. more convenient than voting proxies); Enhances accessibility and privacy for voters with disabilities; Generates faster, more accurate results due to electronically automating tabulation; Presents a "green" option for voting due to the reduced need to travel to and from a voting place and also due to not printing paper ballots; and Improved administration <;1nd streamlined processes. Some of the concerns expressed about internet voting are the perception of security risks, concerns with voter authentication and the loss of transparency in the traditional sense, with reduced oversight of some components of the voting process by candidates and scrutineers. To date, of the 97 Ontario municipalities to use .internet voting, none have identified a Gase of voter fraud or other process problems sufficient to challenge an election. Another concern pertaining to internet voting is the availability of internet access in the community, and the potential for power outages or loss of internet. These risks are mitigated with emergency procedures that detail back-up plans (e.g. back-up internet access at polling locations), and the addition of telephone voting as a secondary source of voting if an internet connection is lost or not available. CORP0227-07/01 revised 49 50 CLK 03-17 Subject: 2018 Municipal Election Internet/Telephone Voting and Internet-Voting Kiosks on Election Day March 6, 2017 Page 3 If selected as the method of voting for the 2018 Municipal Election, internet and telephone voting would ideally be provided for an 8-day advance voting period. Voters would receive an information package in the mail, which would contain their elector identification number and information about . the voting process, as well as a secure website address where they would go to register. The municipality must choose either a one or two-step registration process for voters to obtain their ballot. For a one-step process, electors receive their confidential PIN number in their package, which they then use to log into the system, along with another identifier (e.g. date of birth) to access their ballot. A two-step process requires that electors must pre-register, then wait to receive a PIN number to obtain their ballot, which can make the voting method overly complicated, especially for those with low levels of computer and internet literacy. There is a need to find a balance of security and convenience when choosing between a one-step or two-step system, so as to continue to realize the convenience of interneVtelephone voting. On Election Day, there would be Polling Locations set up throughout the City. These Polling Locations would offer residents a place to vote if they do not have a computer, internet access, a telephone or a cell phone. This component also offers residents the ability to seek assistance voting and provides the "social" component of voting that some desire. The locations would be equipped with touchscreen voting kiosks, at which voters would be able to vote over the internet and would also have a telephone if the voter would like to vote by phone. Assistance would be available at all voting kiosks. lnterneVtelephone voting removes the need for residents to travel to the polls. It enables students that are away at school to vote by internet or telephone. It eliminates the need for proxy voting. It is accessible to all, and provides faster and more accurate election results. In addition, having polling locations with voting kiosks on Election Day will satisfy those that are either unable to vote online, or prefer to vote in person. The approximate cost for this option is $200,000.00. Although this estimate is similar to previous election costs, the significant benefit of providing internet and telephone voting is an important convenience for the electorate. In ·addition, a robust communications plan would be put into place to ensure that residents are informed about the voting methods available to them. If Council authorizes the use of internet and telephone voting for the 2018 Municipal Elections, the by-law set out in AttactJment 2, will need to be approved. If Council decides not to approve interneVtelephone voting for the 2018 Municipal Election, then the City of Pickering will conduct the election using ballot tabulator machines and paper ballots as in previous years, and no action is required. Please recall that in 2014, the number of polling locations was reduced due to school closures and a lack of accessible locations, and voters expressed concern regarding the distance they had to travel to get to their voting location. The cost to conduct an election using ballot tabulator machines and paper ballots will be approximately $200,000.00. CORP0227-07/01 revised 52 The Corporation of the City of Pickering By-law No. /17 Being a by-law to repeal By-law 6093/03 and By-law 4888/96 to authorize the use of internet and telephone voting. Whereas Section 42 ( 1) of the Municipal Elections Act, 1996, as amended, provides that a municipal council may pass a by-law authorizing an alternative voting method including internet voting; And whereas council deems it appropriate and in the public's interest to conduct the municipal elections using internet and telephone voting for the purpose of counting votes. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. The use of Internet Voting and Telephone Voting are hereby authorized for the 2018 Municipal Election and all future elections. By-law passed this day of '2017. David Ryan, Mayor Debbie Shields, City Clerk