HomeMy WebLinkAboutJune 27, 2016 For information related to accessibility requirements please contact Linda Roberts
Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: lroberts@pickering.ca
Council Agenda
Monday, June 27, 2016
Council Chambers
7:00 pm
Anything highlighted denotes an attachment or link. By clicking the
links on the agenda page, you can jump directly to that section of the
agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously, or use the “bookmark” icon to the left of
your screen to navigate from one report to the next.
IX) Motions and Notice of Motions 95-103
X) By-laws 104-134
XI) Confidential Council -Public Report
XII) Other Business
XIII) Conti rmation By-law
XIV) Adjournment
June 27, 2016
Presentations
1. John Sabean
Re: Pickering Library
National First Place Award for its Summer Reading Program
34
Delegations
1 . Jeannette Whynot
Peter Bashaw
Accessibility Advisory Committee
Re: 2015 Report and 2016 Work plan
Corr. 33-16
June 27, 2016
35
June 27, 2016
Correspondence Pages
1.
2.
3.
4.
Corr. 28-16
Mary Medeiros
Acting City Clerk
City of Oshawa
50 Centre Street South
Oshawa, ON L 1 H 3Z7
Motion for Direction
38-39
Letter received from Mary Medeiros, Acting City Clerk, City of Oshawa, seeking
support of a resolution passed on June 13, 2016 to assign electric vehicle
production to the Oshawa Plant.
Corr. 29-16
Debbie Shields, City Clerk
City of Pickering
Motion for Direction
40-48
Memorandum received from Debbie Shields, City Clerk, seeking direction from
Council with respect to the City of Pickering having an interest in a shared
service with the Region of Durham for a Municipal Ombudsman.
Corr. 30-16
Gloria Collier, Acting Town Clerk
Town of Richmond Hill
225 East Beaver Creek Road
Richmond Hill, ON L4B 3P4
Motion to Endorse
49-50
Letter received from Gloria Collier, Acting Town Clerk, Town of Richmond Hill,
with respect to a motion passed at a meeting held on February 22, 2016
requesting the Province of Ontario's review of the land use appeals process.
Corr. 31-16
Tanya Ryce
Supervisor, Cultural Services
Motion to Endorse
51-54
Correspondence received from Tanya Ryce, Supervisor, Cultural Services,
submitting for Council's approval the 2016 work plan and Terms of Reference
on behalf of the Cultural Advisory Committee.
36
37
5. . Corr. 32-16 Motion to Endorse
55
6.
7.
Tom Melymuk
Director, City Development
Memorandum received from Tom Melymuk, Director, City Development,
seeking support from Council to appoint the Director, Engineering & Public
Services, as his designate as it relates to the enforcement of the provisions
within the Fill and Topsoil Disturbance By-law.
Corr. 33-16
Tim Higgins
Accessibility Coordinator
City of Pickering
Receive for Information
56-60
Memorandum received from Tim Higgins, Accessibility Coordinator, submitting
the 2015 Report and 2016 Work Plan on behalf of the Accessibility Advisory
Committee.
Carr. 34-16
Tanya Ryce, Supervisor, Culture & Recreation
City of Pickering
Receive for Information
61-63
Memorandum received from Tanya Ryce, Supervisor, Culture & Recreation,
submitting the 2015 Report and 2016 Work Plan on behalf of the Pickering
Museum Village Advisory Committee.
39
-2-.
That this motion be forwarded to the Councils of the RegionaJ Municipality of Durhamt
Pickering, Ajax, Whitby, Clarin~on, Uxridge, .Brock and Scugog, requesting their
endorsation." ·.,
By copy of this letter, I am advising the parties referenced in the above resolution of Council's
decision,
Your consideration of this important issue is appreciated.
ff you need further assistance, please contact Jag Sharma, City Manager at the address listed
below, or by telephone at 905-436-3311 ..
~ _,..
Mary Medeiros
Acting City Clerk
/kb
c: .Jag Sharma. City Manager. Oshawa
·Regional MuniCipality of Durham
City of Pickering .
Municipality of Clarington
Town of Ajax
Town of Whitby
Towns hip of Brock
Towns hip of Scugog
Towns hip of Uxbridge
Report #20 16-A-19 Page 2 of 5
2. Background
2.1 Effective January 1, 2016 the Ontario Ombudsman's jurisdiction was expanded to
include the municipal sector, including municipal agencies and some municipal
boards.
2.2 The Ombudsman Act had been amended to expand the jurisdiction of the Ontario
Ombudsman to include municipalities, municipal boards and their agencies.
Boards of health and police services boards are excluded from the jurisdiction of
the Ombudsman.
2.3 This expanded jurisdictron meant that effective January 1, 2016 the Ontario
Ombudsman's Office can conduct investigations into municipal matters based on
complaints received directly from the public. The amendments further clarified how
the Ontario Ombudsman may exercise its powers where a municipality has
appointed an Ombudsman.
3. Under the Municipal Act, 2001, Council has the authority to appoint an
Ombudsman
3.1 Section 223.13 of the Municipal Act, 2001 gives municipalities the authority to
appoint an ombudsman who reports to council and whose function is to investigate
in an independent manner any decision or recommendation made, or act done or
omitted, in the course of the adr:ninistration of the municipality, its local boards and
such municipally-controlled corporations as specified by the municipality.
3.2 With the inclusion of the municipal sector under the jurisdiction of the Ontario
Ombudsman, the Ontario Ombudsman by default became the ombudsman for
those municipalities that did not appoint an ombudsman as of January 1, 2016.
4. Previous Reports to Regional Council
4.1 On June 24, 2015, Regional staff initially reported to Regional Council on the
Public Sector and MPP Accountability and Transparency Act, 2~14 ("Bill 8").
4.2 One of recommendations in that report that was adopted by Regional Council was
Regional staff exploring the:
"the feasibility of appointing a municipal ombudsman to conduct investigations with
respect to administrative acts of the Region, including options for appointment
jointly w;th other municipalities be explored and that Regional staff report back .... "
4.3 On December 14, 2015, Regional Council received report 2015-A-41 under which
Council determined to (i) appoint a Municipal Ombudsman; (ii) commence an RFP
process to appoint said Municipal Ombudsman; and, (iii) consult with the local
municipalities to explore their interest in the possibility of partnering on the
proposed RFP by providing the option for the successful proponent ombudsman to
service the local municipalities with respect to their local administration.
4.4 To this point the Town of Whitby and Clarington Council have passed formal
resolutions to jointly appoint a Municipal Ombudsman with the Region of Durham.
39 42
43
Report #20 16-A-19 Page 3 of 5
The remaining area municipalities have not passed resolutions, but have indicated
that they want to wait for the outcome of the Ombudsman RFP prior to making a
decision on whether to appoint the successful proponent as municipal
ombudsman. ·
5. RFP-1014-2016
5.1 A request for proposals was issued for the Ombudsman Services as RFP-1 014-
2016 and was posted on the Regional website from the dates of May 2, 2016 and
closed on May 24, 2016.
5.2 RFP 1014-2016 is a cooperative purchasing arrangement under which the local
municipalities may choose to appoint the selected proponent, within the term of the
contract, on the same terms and conditions including price.
5.3 RFP 1014-2016 consisted of the following evaluation criteria:
a) Company and Staff Background, Qualifications and Experience
b) Communication and Public Awareness
c) Technical Solution-Methodolo_gy and Resources
d) Pricing
e) Presentation and Demonstration
5.4 Participation in this co-operative purchasing arrangement allows the local
municipalities the option to appoint the selected proponent, appoint their own local
ombudsman or choose to rely upon the Ontario Ombudsman for service.
5.5 In addition, should the local municipalities desire additional services to be provided
by the Municipal Ombudsman, such as education seminars, then they may pass
confirmatory by-laws with their local Councils to confirm any duties to be assigned
to the Municipal Ombudsman and they would perform such duties under the hourly
fee as a "Special Project" as defined under the RFP.
5.6 Three firms submitted compliant proposals which were ADR Chambers Inc., MED-
ARB Solutions Limited and John Arkelian. The proposals were evaluated using a
one stage envelope system and a presentation stage.
5. 7 The Proponents were required to achieve a minimum technical score of 70% on
the interview stage of the evaluation to be considered for Contract
recommendation.
5.8 Based on the scoring criteria, ADR Chambers Inc. is th_e recommended proponent.
6. Recommended Proponent for Ombudsman for the Region of Durham
6.1 ADR Chambers Inc. has over twenty years of experience providing mediation, '
arbitration and investigation services for both the public and private sectors in
4 0 . -
Report #201.6-A-19 Page 4 of 5
Canada and internationally. ADR Chambers Inc. currently is the ombudsman for
the Region of York (and several of its member municipalities) and the Region of
Halton (and several of its member municipalities).
6.2 Since 2008, ADR Chambers Inc. has been the banking ombudsman for the Royal
Bank of Canada, TO Financial and Direct Cash Bank and has been providing
similar services to the Financial Services Commission of Ontario and is certified by
the federal government as only one of two approved external complaint bodies for
the financial service sector in Canada.
7. Term of Appointment
7.1 The initial term of the appointment of ADR Chambers Inc. will be for the balance of
the current term of Council with a start date of July 1, 2016. The contract will
continue for a subsequent four year term of the next Regional Council.
7.2 Under the terms of the contract the Region retains the right to terminate the
contract for unsatisfactory performance at any time, or without cause upon giving
at least (30) thirty days written notice.
7.3 All proponents were advised that in undertaking assignments for the Region, their
performance may be reviewed throughout the duration of the contract.
8. Financial Implications
8.1 During the initial term, the Region will pay a fixed annual retainer fee of $12,000 to
ADR Chambers Inc. to provide Ombudsman Services to the Region of Durham
and the local municipalities that choose to participate in the cooperative
purchasing arrangement by appointing ADR Chambers Inc. as their ombudsman.
8.2 The annual retainer will ·include the initial intake of a complaint, the processing of
it, communicating with a complainant to verify the complaint, and any letters to the
complainant to dismiss the complaint and close the file. Annual retainer will also
include any reports and recommendations made to Regional Council and annual
Ombudsman reports to Regional Council.
8.3 A fee of $250.00 per hour will be incurred for complaints made to ADR Chambers
Inc. and the fee will be incurred at the time ADR Chambers decides a complaint
warrants a formal investigation and the steps to carry out that formal investigation.
The hourly fee will also apply to any "Special Projects" as may be requested by
any participating municipality such as teaching seminars or public meetings.
8.4 By entering into a retainer agreement with ADR Chambers Inc., the Region will
achieve savings by utilizing the existing infrastructure, resources and staff ADR
Chambers Inc. has established acting as an Ombudsman for the banking sector.
And in administering the role of an accountability officer in the municipal sector.
8.5 The actual costs that would be incurred as a result of complaints made to ADR
Chambers lnc. is unknown as the volume of calls cannot be predicted at this time.
4 1
44
45
Report #2016-A-19 Page 5 of 5
9. Local Municipalities
9.1 The impact on local municipalities will depend on whether each municipality
chooses to appoint its own ombudsman ot participate in the co-operative
purchasing arrangement by appointing ADR Chambers. ·
9.2 During the initial proposed term, the Region of Durham be responsible for the
retainer fee .. Each local municipality that chooses to appoint ADR Chambers Inc.
as their municipal ombudsman will be responsible for service fees of $250.00 per
hour associated with the formal investigations arising out of complaints which
apply to the participating municipality.
10. Implementation
10.1 In order to administratively implement an.ombudsman complaint process it will be
necessary for some additional policy and procedures to be developed addressing
matters such as confidentiality, process guidelines for complaints and
investigations, and the preparation of appropriate forms and web pages for the
public to be able to access and utilize the municipal ombudsman.
1 0.2 In order to implement these matters, it is recommended that the Commissioner of
Corporate Services, or designate, be authorized to take such administrative steps
as is necessary in order to give effect to the direction of Regional Council to
implement a municipal ombudsman process with respect to the administrative acts
of the Region.
11. Conclusion
11.1 The appointment of the recommended proponent will ensure the Region of
Durham has its own o'mbudsman ready to serve the residents and customers of
the Region of Durham.
12. Attachment
Attachment #1 Appointment By-law
Respectfully submitted,
Mathew L. Gaskell
Commissioner of Corporate Services
Recommended for Presentation to Committee
Garry H. Cubitt, M.S.W.
Chief Administrative Officer
42
Report #201 6-A-19 Attachment #1
BY-LAW NUMBER 32-2016
OF
THE REGIONAL MUNICIPALITY OF DURHAM
being a by-law to authorize the Region of Durham to
appoint ADR Chambers Mediators and Arbitrators as
the Ombudsman for the Regional Municipality of
Durham (Regional Ombudsman).
WHEREAS pursuant to Sectio.n 8 of the Municipal Act 2001 S.O. c. 25 provides
in part that a municipality has the capacity,· rights, powers and privileges of a
natural person for the purpose of exercising authority; ·
AND WHEREAS pursuant to Section 223.13{1) authorizes a Municipality to
appoint an Ombudsman who reports to Council and whose function is to
investigate in an independent manner any decision or recommendation made or
act done or omitted in the course of the administration of the· municipality, local
boards and such municipally-controlled corporations as the municipality may
specify affecting any person or body of ·persons in his, her or its personal
capacity;
AND WHEREAS Council for the Regional Municipality of Durham passed a
resolution at its meeting of June 29th, 2016 to authorize the execution of an
agreement with ADR Chambers to be appointed the Regional Ombudsman and
to provide services to facilitate the delivery of services for the Regional
Ombudsman.
NOW THEREFQRE BE IT ENACTED AND IT IS HEREBY ENACTED as a by-
law of The Regional Municipality of Durham through its Council as follows:
i. That the Regional Chair and Regional Clerk are hereby authorized and
instructed to execute on behalf of the Regional Municipality of Durham an
agreement with ADR Chambers to affect their appointment as the
Regional Ombudsman and also to provide the required services for
Regional Ombudsman (the Agreement) on such terms and conditions as
were presented in the Request For Proposals and such other terms and·
conditions as may be required and approved by the Commissioner of
Corporate Services to give effect to the Agreement.
2. That the Agreement provide for that ADR Chambers be appointed for a
term from the date of July 1, 2016 to the end of the current term of
Regional Council and the entire subsequent term of a subsequent
Regional Council.
43
46
Page 2 of 3
3. That ADR Chambers as the Regional Ombudsman provide the following
services:
(a) Independently receive, review and investigate complaints that
are the result of an act, decision or recommendation done or
omitted in the course of the administration of the Regional
Municipality of Durham and any municipally controlled
corporation that may be under the ombudsman jurisdiction;
(b) Maintain confidentiality of complaints and the matters relating to
an investigation unless such matters should be disclosed to
establish grounds for the ombudsman's conclusions and
recommendations;
(c) Act atarm's length from the Regional Municipality of Durham
and Council but will provide an annual report on its activities and
periodic reports that are the result of an investigation.
(d) The first point of contact should the Regional Ombudsman wish
to conduct a formal investigation will be to notify the Regional
Clerk before conducting any such investigation.
(e) That the Regional Ombudsman cannot investigate any
decision, recommendation, act or omissions: (1) where there is
a right of appeal or objection, or right to apply for a hearing or
review by tribunal or court until this right has been exercised;
and (2) of any legal adviser or person acting as legal counsel to
the public sector body.
(f) That the Regional Ombudsman provide annual reports and such
other reports as may be required subsequent to the completion
of their investigations, providing results and recommendations in
accordance to the Agreement.
4. That should the Ombudsman conduct an investigation, it shall do so in
accordance to the terms and conditions of the Agreement executed
between it and the Regional Municipality of Durham and shall adhere to all .
applicable laws, applicable statures and established Regional policies.
5. That any local municipality within the geographic region of the Regional
Municipafity of Durham desirous to retain the Regional Ombudsman to
provide Ombudsman services for their municipality that they may execute
the Agreement with the Regional Municipality of Durham and shall pay the
Regional Ombudsman for services in accordance to their hourly fee in
accordance to the terms of the Agreement provided they have obtained
the required approvals to do so. ·
44
Page 3 of 3
6. That should the Regional Municipality of Durham or any local municipality
desire any further services from the Regional Ombudsman outside what it
is outlined in this by-law, the Regional Ombudsman may oblige in
providing such other services, so long as the respective Council of the
municipality requesting such other service has passed a resolution
through their respective Council to authorize the Regional Ombudsman to
provide such other service. If authorized to do so, the Regional
Ombudsman will charge their hourly fee in accordance to the Agreement
for such other services to the municipality requesting such other services.
BY-LAW read and passed this 291h day of June, 2016.
Roger Anderson, Regional Chair and
CEO
45
Debi A. Wilcox, Regional Clerk
48
March 8, 2.016
Re: OMB Reform
Page 2 of 2
Be it further resolved that the regulated timelines before an appeal is possible
based on a "failure to make a decision" by the municipality be significantly
extended thus ensuring that:
1. Adequate time be given for proper and meaningful negotiations between
the Municipality and Applicant with the goal of resolving planning
disagreements ·
2. Applicants are prevented from appealing to the OMB before a thorough
negotiation process has been exercised to come to a successful outcome
Be it further resolved that a copy of this Motion be sent to the Honourable
Kathleen Wynne, Premier of Ontario; the Honourable Ted McMeekin, Minister of
Municipal Affairs and Housing; the Honourable Patrick Brown, Leader of the
Progressive Conservative Party; the Honourable Andrea Horwath, Leader of the
New Democratic Party; all MPPs in the Province of Ontario; the Regional
Municipality of York and all York Region Municipalities; and
Be it further resolved that a copy of this Motion be sent to the Association of
Municipalities of Ontario (AMO) and all Ontario municipalities for their
consideration."
In accordance with Council's directive, the foregoing Council resolution in this regard has
been forwarded to your attention.
If you have any questions, please contact the Office of the Clerk at 905-771-8800.
Sincerely,
Gloria Collier
Acting Town Clerk
Copy: The Honourable Kathleen Wynne, Premier of Ontario
The Honourable Ted McMeekin, Minister of Municipal Affairs and Housing
Mr. Patrick Brown, Leader of the Progressive Conservative Party
Ms. Andrea Horwath, Leader of the New Democratic Party
Association of Municipalities of Ontario (AMO)
All Members of Provincial Parliament in Ontario
50
Terms of Reference-Cultural Advisory Committee
1.0 Mandate
The Cultural Advisory Committee (CAC) will assist City staff with the
implementation of the City of Pickering Cultural Strategic Plan. The CAC will
identify and coordinate opportunities for cultural industries, associations, and the
community to engage and provide expertise and input on matters relating to the
provision of cultural services in Pickering.
2.0 Goals, Objectives and Responsibilities
The City of Pickering Cultural Strategic Plan, approved by Council on June 16,
2014 as per resolution #247/14, sets a vision for the place of arts, culture and
heritage in. the City and identifies strategic directions for policy, investment,
partnerships and programs for the next 10 years.
Pickering's Cultural Strategic Plan sets out six strategic directions:
1. broaden and deepen City leadership and investment;
2. build a strong and collaborative cultural sector;
3. strengthen culture-led economic development;
4. conserve and promote history and heritage;
5. celebrate and support diversity and inclusion; and
6. culture opportunities for the creation, education and enjoyment of the arts.
Committee responsibilities include;
a) Assist and advise staff on the implementation of the Cultural plan;
b) Assist and advise staff on the development and review of policy relating to
cultural development;
c) Assist and advise staff on matters concerning the strategic planning,
development and evaluation for cultural development in the municipality;
d) Advocate for culture and promote community-wide cultural initiatives;
e) Provide consultation, research and report findings and make
recommendations as necessary on matters of culture within the City of
Pickering;
f) Encourage and promote effective communication between community
cultural groups, individuals and the City;
g) Advise and develop working relationships with owners of businesses,
Business Improvement Areas (BIA) and Board of Trade;
h) Advise and assist with the development of education programs and promote
Pickering's Cultural Strategic Plan;
i) Liaise with other like-organizations to promote Pickering's culture;
j) Advocate and promote the value and benefit of cultural activities for all; and
k) Report annually to Council.
52
53
Terms of Reference-Cultural Advisory Committee
Members do not have the authority to assign work to staff but will work
cooperatively and assume related duties as directed by the Supervisor, Cultural
Services.
More specifically, the CAC will not be responsible for the following:
1. Programme delivery;
2. Budget approval;
3. Day-to-day operations of City-owned facilities; and 4. Administrative matters
including direction given to staff.
3.0 Composition
10 Committee members will be selected. 4 members of the public, and 6
representatives from related community organizations will be selected. Resident
members must reside in Pickering and represent a broad range of interests and
experience in the cultural sector. Community Organization representatives must be
from organizations who serve the City of Pickering. Where possible, appointments
to the Committee shall include representatives of the following
organizations/associations:
Pine Ridge Arts Council
Durham West Arts Centre
Pickering Historical Society
Pickering Public Library
• Ajax/Pickering Board of Trade
• Diversity Group
City Staff from the following departments will also make up the Committee:
Culture & Recreation Department
City Development Department
Engineering & Public Works Department
Corporate Services Department
4.0 Member Qualifications
Qualifications include the skills, knowledge, and experience needed to contribute
effectively to the Committee's objectives. Membership will be sought on the
basis of broad interest, understanding and commitment to cultural development
in the municipality, in addition to specific expertise and interest related to
Culture.
Terms .of Reference-Cultural Advisory Committee
5.0 Meeting Schedule
The Cultural Advisory Committee meets monthly.
Established meeting dates and times shall not be changed unless circumstances
warrant special consideration. Meetings will not be held in the months of July,
August or December unless determined by the Committee that a meeting is
necessary to meet the mandate or work plan of the Committee.
During a Municipal election year, meetings shall not be held after September 301h
unless determined by the Committee that a meeting is necessary to meet the
mandate or work plan of the Committee.
54
57
Awareness Activities
• Attended City events such as Artfest and Canada Day, to raise awareness of accessibility
issues within the community, including both visible and invisible disabilities such as hearing,
mental health, and developmental disabilities.
• Developed activities and displays to engage and involve members of the public.
• Distributed the brochure "Accessibility is Good for Business" for developers and builders to
encourage creation of accessible homes and developments within the City of Pickering.
• Reviewed and updated the Committee's information brochure "Working Together to Ensure
Access for All".
• Promoted Ajax Pickering Board of Trade Lunch and Learn.
• Piloted assistive listening devices.
• Nominated Durham Regional Police Children's Games Partnership for David C. Onley Award.
Policy, Standards, Implementation Activities
• Monitored the progress of the proposed new accessible parking by-law, participated in and
helped shape the design of the public consultation process.
• Provided input on updates to the City of Pickering's Five-Year Accessibility Plan, which is the
City's plan and guide to implementing the requirements of the Integrated Accessibility
Standards Regulations under the Accessibility for Ontarians with Disabilities Act 2005.
• Conducted regular audits of City facilities to provide recommendations for improved
accessibility and compliance with updated standards.
• Collaborated and consulted with Regional and Provincial accessibility professionals.
• Reviewed drawings for splash pad installation.
• Reviewed Committee draft Terms of Reference and developed long-term priorities.
Public Input
• Began the planning of a presentation to Council on Accessibility. This provided an opportunity
for an exchange of information and ideas on the status of Accessibility within the community
and how it may be improved for all of the City's residents.
Employment
• Reviewed the Employment Standards Act and examined how accessibility in the workplace
may be improved within the City of Pickering. Researched what programs and financial
supports exist which may aid in that process; for example, YEAH Foundation -Opportunities
Fund.
• Hosted presentation by The Canadian Council on Rehabilitation and Work (CCRW) regarding
Opportunities Fund and the Ontario'Workplace Inclusion Program.
June 22, 2016 Page 2 of 5
Accessibility Advisory Committee
2015 Year End Report and 2016 Proposed Work Plan
2016 Proposed Work Plan
The Accessibility Advisory Committee will continue to strive to provide information and
recommendations for Council that are proactive and place Pickering at the forefront of
accessibility in the Province. The development of the Seaton Community continues to provide an
opportunity to create an integrated and inclusive community, using best practices and exceeding
minimum requirements of the Accessibility for Ontarians with Disabilities Act 2005. The Committee
will consult, collaborate, and enhance inclusion and accessibility in the City of Pickering.
The Committee plans to continue:
Meetings
• The Accessibility Advisory Committee will meet on the second Wednesday of each month, with
the exception of July and August.
Site Plan Application Reviews
• Work with City staff through the Site Plan Application Review process to encourage the
inclusion of accessibility considerations, as integral to the whole planning process. Encourage
inclusivity and the use of Universal Design Principles. Encourage connectivity in the physical
environment and separation of pedestrian and vehicular traffic for improved safety.
• Continue to strive to provide information and recommendations to Council that are proactive
and place Pickering at the forefront of accessibility in the Region and Province.
• Advise with respect to development of the new Seaton community, aimed at achieving an
integrated and inclusive community, by complying with the Accessibility for Ontarians with
Disabilities Act 2005, applying national and international best practices, and where possible,
creatively exceeding minimum requirements of the Ontario law.
• Collaborate and consult with regional and provincial accessibility professionals to stay abreast
of emerging issues and best practices.
Awareness Activities
• Attend City events such as the Seniors Active Living Fair, Pickering 101, Artfest, Rib fest, and
Canada Day to raise awareness of accessibility issues within the community.
• Develop activities and displays to engage and involve members of the public.
• Hold first Disability Tax Clinic in partnership with the Pickering Public Library
• Foster/promote nominations for local, regional and provincial awards to profile Pickering
accessibility achievements and commitment.
June 22, 2016 Page 3 of 5
Accessibility Advisory Committee
2015 Year End Report and 2016 Proposed Work Plan
58
59
Policy, Standards, Implementation Activities
• Provide advice on responses to Regulator's request for information.
• Provide leadership, advice, and support to the consultation on the new accessible parking by-
law and review the analysis of the consultation feedback, as well as the new draft by-law.
• Provide input on implementation of the City of Pickering's Five-Year Accessibility Plan.
• Conduct regular audits of City facilities to provide recommendations for improved accessibility
and compliance with standards; for example, curb cuts, special event accessible parking, and
washrooms.
• Review new Standard Operating Procedures with respect to outdoor spaces (Built
Environment) and recreation programs.
• Provide advice on enhancements to Kinsmen Park pathway system to be accessible and
management of temporary accessible parking, accessible bus routes, and washrooms for
Canada Day.
• Provide advice on other park development projects such as splash pad in Amberlea Park.
• Collaborate and consult with regional and provincial accessibility professionals.
• Review plans and tour major City projects such as the Delaney Arena, and Council Chambers
renovation projects to provide timely advice.
• Review implications of partial repeal of Ontarians with Disabilities Act, 2001 (ODA).
Public Input
• Present 2015 accessibility accomplishments and 2016 plan to City Council identifying priorities
for the new year. This presentation provides an opportunity for an exchange of information and
ideas on the status of Accessibility within the community and how it may be improved for the
benefit of all of the City's residents.
Employment
• Monitor staff and volunteer training process and progress.
· Innovation
• Investigate accessibility innovations for potential use in Pickering; for example, "PingStreet",
"Access Now'' apps, and TTY alternatives.
Collaboration
• Hold discussions with Durham Region Transit regarding new standards for specialized
accessibility services. ,
• Monitor Regional AAC minutes and attend Regional and Provincial learning and networking
opportunities; for example, Metrolinx consultation, ONAP conferences, etc.
• Hold accessible housing dialogue with developers and builders.
• Meetings and walkabouts with Parks Canada and Altona Forest representatives.
June 22, 2016 Page 4 of 5
Accessibility Advisory Committee
2015 Year End Report and 2016 Proposed Work Plan
AAC Appointments and Committee Expansion
• Conduct an open competition for vacant Committee posts as well as expanding the Committee
to its full complement of 10 members.
Submitted on behalf of the current Pickering Accessibility Advisory Committee:
Peter Bashaw, Pickering Accessibility Advisory Committee Member
Andrew Doucette, Pickering Accessibility Advisory Committee Member
Edward Fulton, Pickering Accessibility Advisory Committee Member
Daniel Hughes, Pickering Accessibility Advisory Committee Member
Cody Morrison, Pickering Accessibility Advisory Committee Member
Vincenza Ronaldi, Pickering Accessibility Advisory Committee Member
Megan Thorpe Ross, Pickering Accessibility Advisory Committee Member
Jeannette Whynot, Pickering Accessibility Advisory Committee Member
Susan Wilkinson, Pickering Accessibility Advisory Committee Member
Sanjin Zeco, Pickering Accessibility Advisory Committee Member
Steve Bernardo, Ajax-Pickering Board of Trade Representative
TH:Ib
June 22, 2016
Accessibility Advisory Committee
2015 Year End Report and 2016 Proposed Work Plan
Page 5 of 5
60
Facility Improvements Sub-Committee
Guided by the Supervisor, Facilities Operations, and the Coordinator, Museum Operations, the
Committee advises on site improvements and maintenance as it relates to budget and
prioritization of projects. In 2015, the committee provided staff with input on the following areas:
1. Annual Forecasts & Operating Updates 2016-2020.
2. Annual Maintenance Schedule.
3. Building Surveys (on-going, monthly).
4. Facility Asset Management Plan development.
5. Heritage Architectural Studies, Prioritization of Buildings, and Scope of Work Template.
2016 Work Plan
Collections Sub-Committee
In 2016, the committee intends to assist staff with the following work:
1. Provide comment and recommendations with staff, to the committee at large, on acquisition
and deaccession of artifacts.
2. Provide comments to staff regarding artifact training plans to be developed for staff and
volunteers.
3. Continue working to prioritize artifacts for recovery in the case of damage or incident.
4. Advocate for improvements to artifact storage through the strategic planning process.
5. Comment on policies, procedures, and sop's related to the collection.
6. Continue to support artifact inventory projects throughout the village.
Volunteer Recognition Sub-Committee
In 2016, the Volunteer Recognition Sub-Committee will undertake the following tasks:
1. Review and make recommendations regarding the Pickering Museum Village Volunteer
Service and Recognition Event and Program. Implement two new awards at the annual
volunteer recognition event.
a) Lifetime Achievement Award -given to one or more volunteers of the Pickering
Museum Village for a significant contribution over their lifetime, to the betterment of
the Museum.
b) Outstanding Volunteer Award-given to the volunteer whose activities stand out
amongst all other volunteers for their contributions and service to the Pickering
Museum Village over the past year.
2. Continue development of the Volunteer Recognition KUDOS program to promote volunteer
relations; working in sync with City standards.
3. Continue support in maintaining and updating the database of volunteer achievements for
recognition and award reference purposes.
4. Support the nomination of volunteers for local, provincial, and national recognition; through
the research, review, and development of awards, programs, and nomination packages.
June 21, 2016
Pickering Museum Village Advisory Committee
2015 Annual Report and 2016 Work Plan
Page 2 of 3
62
63
5. Provide input and feedback to the Pickering Museum Village Event & Volunteer
Programmer, in the development and review of training programs, plans, policies and
procedures related to volunteers.
Facility Improvements Sub-Committee
The Facility Improvements Sub-Committee will undertake the following tasks in 2016:
1. Review and comment on project plans, building repairs, and replacement schedules (e.g.
painting, roofs, decks, and ramps, etc.).
2. Review and comment on proposed annual and forecast operating and capital budgets, as it
relates to facility improvements.
3. Provide input on completed monthly building surveys at regular sub-committee meetings.
4. Review and comment on new and revised policies, procedures and standard operating
procedures, related to facility improvements.
5. Review and comment on Facility Asset Management Plan.
6. Review and comment on Architectural Heritage Studies.
7. Advocate for improvement to Guest Services and amenities through the strategic planning
process (e.g. new Visitor Services Centre, inclusion in public transportation access).
TR
June21,2016
Pickering Museum Village Advisory Committee
2015 Annual Report and 2016 Work Plan
Page 3 of 3
June 27, 2016
Committee Reports
a) Report EC 2016-06 of the Executive Committee Executive Pages
1. Director, Corporate Services & City Solicitor, Report Fl N 1 0-16 1-54
2015 Year End
Recommendation
1 . That Report Fl N 1 0-16 of the Director, Corporate Services & City Solicitor
be received;
2. That the Report to the Executive Committee on the 2015 audit as
submitted by Deloitte LLP (Deloitte) be received for information;
3. That the 2015 draft Audited Consolidated Financial Statements for the City
of Pickering be approved; and
4. That Deloitte LLP be reappointed to provide external auditing services to
the City of Pickering for a 3 year term.
2. Director, Corporate Services & City Solicitor, Report CLK 03-16 55-57
Ward Boundary Review
Recommendation
1. That Report CLK 03-16 regarding a ward boundary review be received;
2. That Council direct the City Clerk to take the necessary action to
commence a ward boundary review to be completed before the 2022
Municipal Election; and
3. That staff include funds in the 2017 Budget deliberations for a ward
boundary review.
3. Director, Culture & Recreation, Report CR 08-16
Community Association Lease Agreement
-Claremont Golden Age Seniors Club
Recommendation
58-78
1. That the Mayor and City Clerk be authorized to execute the Lease
Agreement with Claremont Golden Age Seniors Club set out in
64
65
Attachment 1 to this Report, subject to minor revisions acceptable to the
Director, Culture & Recreation and the Director, Corporate Services & City
Solicitor;
2. That the appropriate City officials be authorized to take the necessary
actions as indicated in this report.
4. Director, Culture & Recreation, Report CR 09-16
Architectural & Engineering Consulting Services for the
New Fire Hall to Service Seaton
79-91
5.
-Request for Proposal No. RFP-6-2016
Recommendation
1. That Proposal No. RFP-6-2016 submitted by Thomas Brown Architects in
the amount of $310,750.00 (HST included) be accepted;
2. That the total gross project cost of $370,640.00 (HST included), including
the amount of the proposal and other associated costs, and the .total net
project cost of $333,773.00 (net of HST rebate), be approved;
3. That Council authorize the Division Head, Finance & Treasurer to finance
the net project cost of $333,773.00 as follows:
a) The sum of $8,345.00 as provided for in the 2016 Capital Budget
Fire Services to be funded by a transfer from DC's -City's Share
Reserve;
b) The sum of $325,428.00 to be funded by a transfer from
Development Charges-Fire Protection Reserve Fund; and
4. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Director, Engineering & Public Works, Report ENG 11-16
Municipal Bridge Maximum Gross Vehicle Weight Restrictions
-By-law to Establish a Load Limit for Certain Bridges Under the
Jurisdiction of the City of Pickering
Recommendation
92-101
1. That the attached draft By-law limiting the gross vehicle weight of any
vehicle of any class thereof, passing over certain bridges, under the
jurisdiction of the Corporation of the City of Pickering be enacted;
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
6. Director, Engineering & Public Works, Report ENG 12-16
Debenture Financing for the West Shore Neighbourhood
-Flood Remediation, Breezy Drive and Vistula Drive Roads
Reconstruction Project
Recommendation
102-109
1. That the West Shore Neighbourhood Flood Remediation, the West Shore
Neighbourhood-Breezy Drive Road Reconstruction, and the West Shore
Neighbourhood Vistula Drive Road Reconstruction projects be combined
as the "West Shore Neighbourhood-Flood Remediation, Breezy Drive
and Vistula Drive Roads Reconstruction" project for debenture financing
for an estimated total project cost of $815,500.00 be approved;
2. That, notwithstanding the Council approved Purchasing Policy, The
Regional Municipality of Durham (the "Region") be authorized on behalf of
the City of Pickering (the "City"), to undertake the calling and awarding of
the contract which will include the West Shore Neighbourhood -Flood
Remediation, Breezy Drive and Vistula Drive Roads Reconstruction
project;
3. That Council authorize the Division Head, Finance & Treasurer to finance
the estimated project cost of $815,500.00 as follows:
a) the financing source for West Shore Neighbourhood-Fl'ood
Remediation Breezy Drive and Vistula Drive Roads Reconstruction
Projects (Account 5320.1617.6250) be changed to 10-year external
debt;
b) the sum of $815,000.00, as provided for in the 2011, 2015 and
2016 Capital Budgets and as amended in 3 a) be financed by the
issue of debentures by The Regional Municipality of Durham over a
period not to exceed 1 0 years;
c) the balance of $500.00 to be funded from property taxes;
d) the annual repayment charges in the amount of approximately
$98,000.00 be included in the annual Current Budget for the City of
Pickering commencing 2016, or such subsequent year in which the
debentures are issued, and continuing thereafter until the
debenture financing is repaid, and any financing cost to be paid out
of the Current Budget;
e) the Treasurer be authorized to make any changes, adjustments,
and revisions to amounts, terms, conditions, or take any actions
necessary in order to effect the foregoing;
4. That the draft by-law attached to this report be enacted; and
66
7.
8.
67
5. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Director, Engineering & Public Works, Report ENG 13-16
Tender for Third Concession Road Reconstruction and
Centennial Park Parking Lot Refurbishment
-Tender No. T-20-2016 .
Recommendation
110-119
1 . That Tender No. T -1 0-2016 for Third Concession Road Reconstruction
and Centennial Park Parking Lot Refurbishment as submitted by C. Valley
Paving Ltd. in the total tendered amount of $322,427.14 (HST included)
be accepted;
2. That the total gross project cost of $398,213.00 (HST included), including
the tender amount and other associated costs, and the total net project
cost of $358,603.00 (net of HST rebate) be approved;
3. That Council authorize the Division Head, Finance & Treasurer to finance
the total net project cost of $358,603.00 as follows:
a) The sum $287,829.00 as approved in the 2016 Capital Budget for
Third Concession Road Reconstruction to be funded from the
Southeast Collector Enhancement Fund;
b) The sum of $70,774.00 as approved in the 2016 Capital Budget for
Centennial Park Parking Lot Refurbishment to be funded from the
Rate Stabilization Reserve;
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Director, Engineering & Public Works, Report ENG 14-16
Request for Additional Funding for Consulting Services
-Proposal No. RFP-4-2015-Palmer Bridge
Recommendation
120-123
1. That the additional fee proposal as submitted by AECOM Canada in the
amount of $71,682.00 (HST included) for the change in scope of work for
the Palmer Bridge design and specifications be accepted;
2. That the total revised gross project cost of $271,640.00 (HST included)
and the total revised net project cost of $244,620.00 (net of HST rebate)
be approved;
3. That the Division Head, Finance & Treasurer be authorized to finance the
total revised net project cost as approved in the 2014 Roads Capital
Budget in the amount of $244,620.00 by an additional transfer of
$71,008.00 from the York Region SEC Funding Agreement; and
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
9. Director, Engineering & Public Works, Report ENG 15-16 124-138
Professional Monitoring Services for Stormwater Management Facilities
Duffin Heights Neighbourhoold
Recommendation
1. That Council approve the hiring of the Toronto and Region Conservation
Authority for the Professional Monitoring Services for Stormwater
Management Facilities Duffin Heights Neighbourhood in accordance with
Purchasing Policy 10.03 (c), as the assignment is above $50,000.00;
2. That the fee proposal submitted by the Toronto Region Conservation
Authority for the Professional Monitoring Services for Stormwater
Management Facilities Duffin Heights Neighbourhood in the amount of
$75,346.14 (HST included) be accepted;
3. That the total gross project cost of $85,896.00 (HST included), including
the fee amount and other associated costs, and the total net project cost
of $77,352.00 (net of HST rebate) for the Professional Monitoring
Services for Stormwater Management Facilities Duffin Heights
Neighbourhood be approved;
4. That Council authorize the Division Head, Finance & Treasurer to finance
the total net project cost of $77,352.00 from the Developers Contribution;
and
5. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
10. Director, Engineering & Public Works, Report ENG 17-16
Village Green Construction
-Tender No. T-11-2016
Recommendation
139-147
1. That Tender No. T-11-2016 as submitted by Melfer Construction Inc. in
the total tendered amount of $213,273.94 (HST included) be accepted;
2. That the total gross project cost of $246,578.00 (HST included), including
the tendered amount and other associated costs and the total net project
cost of $222,051.00 (net of HST rebate) be approved;
68
69
3. That the Division Head, Finance & Treasurer be authorized to finance the
total net project cost in the amount of $222,051.00 as follows:
a) The sum of $24,500.00 as approved in the 2014 Parks Capital
Budget be increased to $27,201.00 by a transfer from the Parkland
Reserve Fund;
b) The sum of $175,500.00 as approved in the 2014 Parks Capital
Budget be increased to $194,850.00 by a transfer from
Development Charges (DC) -Parkland Development & Trails
Reserve Fund; and
4. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
11. Director, Corporate Services & City Solicitor, Report FIN 11-16
2016 Final Tax Due Date for Commercial, Industrial and
Multi-Residential Realty Tax Classes
Recommendation
148-153
1. That Report FIN 11-16 of the Director, Corporate Services & City Solicitor
be received;
2. That the Division Head, Finance & Treasurer be authorized to issue the
final 2016 Tax Bills for Commercial, Industrial and Multi-residential
properties with a due date of September 28, 2016;
3. That the Division Head, Finance & Treasurer be authorized to make any
changes or undertake any actions necessary, including altering the due
date, in order to ensure that the tax billing process is completed and in
order to comply with Provincial Regulations;
4. That the draft By-law attached to this report be enacted; and
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
12. Director, Corporate Services & City Solicitor, Report FIN 12-16
Section 357/358 of the Municipal Act-Adjustment to Taxes
Recommendation
154-156
1. That the write-off of taxes as provided for in Attachment 1, in accordance
with Sections 357/358 of the Municipal Act, 2001 be approved; and
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
13. Director, Corporate Services & City Solicitor, Report FIN 13-16
Annual Indexing and Development Charges for
City-Wide and Seaton Lands
Recommendation
157-162
1. That Report FIN 13-16 of the Director, Corporate Services & City Solicitor
be received;
2. That effective July 1, 2016 as provided for in By-law 7324/13, the
Development Charges (the "DCs") referred to in Schedule "C" of that By-
law be increased by 1.7 percent;
3. That the DCs that are specific for the Seaton Lands and the additional
contributions as specified in Articles 4 through 6 of the Seaton Financial
Impacts Agreement dated November 26, 2015 be approved; and
4. That the appropriate officials of the City of Pickering be given authority to
give effect thereto.
14. Director, Corporate Services & City Solicitor, Report FIN 14-16 163-166
Development Charges Reserve Fund -Statement of the Treasurer for the
Year Ended December 31, 2015
Recommendation
That Report FIN 14-16 of the Director, Corporate Services & City Solicitor
respecting the Development Charges Reserve Fund be received for information.
15. Director, Corporate Services & City Solicitor, Report FIN 15-16
2015 Building Permit Stabilization Reserve Fund
Recommendation
167-168
It is recommended that Report FIN 15-16 from the Director, Corporate Services
& City Solicitor regarding the 2015 Building Permit Stabilization Reserve Fund be
received for information.
16. Fire Chief Report FIR 02-16 169-177
Automatic Aid Agreement between The Corporation of the Town of Whitby
And The Corporation of the City of Pickering for Fire Services
Response on Highway 407
Recommendation
1. · That Report FIR-02-16 of the Fire Chief be received;
2. That the Automatic Aid Agreement between The Corporation of the Town
of Whitby and The Corpo"ration of The City of Pickering be approved;
70
71
3. That the Mayor and City Clerk be authorized to execute the Agreement
subject to minor revisions satisfactory to the Fire Chief;
4. That appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report; and
5. That a copy of the report be forwarded to the Town of Whitby.
17. Director, City Development, Report PLN 09-16
Durham Economic Development Partnership
Memorandum of Understanding
Recommendation
178-187
1. That Council authorize the Mayor and City Clerk to execute a
Memorandum of Understanding (MOU) with the Region of Durham and all
other members of the Durham Economic Development Partnership
(DEDP) as set out in Attachment #1 to this Report, to formalize DEDP
member roles and responsibilities; and
2. That a copy of this Report be forwarded to the Region of Durham and
other members of DEDP for their information.
June 27, 2016
Committee Reports
b) Report 2016-04 of the Planning & Development Committee Pages
1. Director, City Development, Report PLN 07-16 27-38
2.
3.
,zoning By-law Amendme.nt Application A 01/16
816 Kingston Road (Pickering) Limited
Part of Lots 27 and 28, Range 3, BFC
(820 Kingston Road), City of Pickering
Recommendation
That Zoning By-law Amendment Application A 01/16, submitted by 816 Kingston
Road (Pickering) Limited, to permit a drive-through facility, increase the maximum
permitted total gross leasable floor space for restaurant uses, and reduce the
minimum number of required parking spaces, on lands being Part of Lots 27 and
28, Range 3, BFC, be endorsed as outlined in Appendix I to Report PLN 07-16
and that staff be authorized to finalize and forward the implementing Zoning By-
law Amendment to Council for enactment.
Director, City Development, Report PLN 08-16
Consultant Selection for Urban Design Review Services
Recommendation
39-43
1. That the proposal in response to RFP-5-2016, submitted by John G. Williams
Limited, Architect, to undertake Urban Design Review Services for a period
of 3 years, commencing July 1, 2016 and expiring on June 30, 2019 be
accepted; and
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Director, City Development, Report PLN 10-16
Cultural Heritage Evaluations for Heritage Lots located in the
Seaton Urban Area
Recommendation
44-64
1. That Council endorse the recommendations of the Heritage Pickering
Advisory Committee to designate the following properties under Section 29
(Part IV) of the Ontario Heritage Act: 3250 Sideline 28; 3215 Sideline 28;
750 Whitevale Road; 940 Whitevale Road; 3185 Sideline 26; 1125
72
73
Whitevale Road; 1200 Whitevale Road; 1390 Whitevale Road; and 3285
Sideline 20;
2. That Council authorize staff to prepare the appropriate heritage materials,
including notices and designating by-laws, and report back to Council at a
future date;
3. That, with respect to the former Whitevale school property located at
3215 Sideline 28, Council authorize staff: to investigate the use of the
property for a municipal purpose once the tenant is no longer residing on
the property; to enter into discussions with Infrastructure Ontario and the
current tenant regarding the future ownership and use of the many artifacts
associated to the former school; and to report back to Council on these
matters;
4. That Council authorize staff to prepare a reference plan to illustrate the
appropriate size and configuration to retain the heritage context of the stone
house located at 750 Whitevale Road;
5. That Council request Infrastructure Ontario to manage the properties in
compliance with the Standards & Guidelines for Conservation of Provincial
Heritage properties; and
6. That a copy of this Report and Council's Resolution be forwarded to
Infrastructure Ontario, the Minister of Tourism, Culture and Sport, and the
Whitevale and District Residents' Association, and the owners of 3285
Sideline 20 (Francis and Jennifer Dempsey).
4. Director, City Development, Report PLN 11-16 65-80
Official Plan Amendment Application OPA 15-001/P
Zoning By-law Amendment Application 6/15
Duffins Point Inc.
Part Lot 19, Concession 3, Part 1, 40R-2548 and Part 1, 40R-'26764
(2460 and 2470 Brock Road)
Recommendation
1. That Official Plan Amendment Application OPA 15-001/P, submitted by
Duffins Point Inc., on lands being Part Lot 19, Concession 3, Part 1, 40R-
2548 and Part 1, 40R-26764, to permit a single-storey commercial building
with a drive-through facility, be approved; and
2. That Zoning By-law Amendment Application A 6/15, submitted by Duffins
Pointlnc., on lands being Part Lot 19, Concession 3, Part 1, 40R-2548 and
Part 1, 40R 26764, to facilitate a retail/commercial development, be
endorsed subject to the provisions contained in Appendix I to Report PLN
11-16, and that the Official Plan amendment in Recommendation No. 1 be
added and that staff be authorized to finalize and forward an implementing
Zoning By-law to Council for enactment.
June 27, 2016
New and Unfinished Business Pages
1.
2.
Director, Culture & Recreation, Report CR 07-16
New Operations Centre
Request for Approval for Design Consultant and
Project Management
Recommendation
76-84
1. That Council approve the awarding of architectural and engineering
services to Rounthwaite Dick and Hadley Architects Inc. (RDH), for the
new Operations Centre located at 1955 Clements Road in the amount
of $720,000 plus HST, to complete the redesign and contract
administration during construction in accordance with the City's
Purchasing Policy Item 10.03 (c);
2. That Council approve the awarding of project management services to
Independent Project Managers (IPM) for the new Operations Centre
located at 1955 Clements Road, in the amount of $350,000 plus HST
during redesign and construction, in accordance with the City's
Purchasing Policy Item 10.03 (c); and
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Director, Engineering & Public Works, Report PW 01-16
Quotation No. Q-42-2016
Su-pply and Delivery of One Articulating Front End Loader
Recommendation
85-94
1. That Quotation No., Q-42-2016, submitted by Hub International
Equipment Ltd. for Supply and Delivery of One Articulating Front End
Loader in the amount of $179,500.00 (HST extra) be accepted;
2. That the total gross project cost of $202,835.00 (HST included) and the
total net project cost of $182,659.00 (net of HST rebate) be approved;
3. That Council authorizes the Division Head, Finance & Treasurer to
finance the net project cost in the amount of $182,659.00 as follows:
a) the sum of $180,000.00 as provided for in the 2016 Roads
Capital Budget be financed by the issue of debentures by The
74
75
Regional Municipality of Durham over a period not to exceed
five years;
b) the sum of $2,659.00 to be funded from property taxes;
c) the financing and annual repayment charges in the amount of
approximately $39,600.00 be included in the annual Current
Budget commencing in 2016 or subsequent year in which the
debentures are issued and continuing thereafter until the
debenture financing is repaid;
d) the Treasurer be authorized to make any changes, adjustments,
and revisions to amounts, terms, conditions, or take any actions
necessary in order to effect the foregoing;
4. That the draft by-law attached to this report be enacted; and
5. That the appropriate officials of the City of Pickering be authorized to
take the necessary actions as indicated in this report.
77
CR 07-16 June 27, 2016
Subject: New Operations Centre Page 2
be prudent to have the same firm that is familiar with the drawings and engineering
specifications to review and revise them. IPM services were employed during the
development of the original drawings and engineering specifications, and their
knowledge and expertise is required on the project redesign. By continuing to engage
both firms, the City is avoiding the potential "learning curve cost" of selecting new firms
and avoiding any other delays to the project.
Financial Implications: The 2016 Operations Centre capital budget includes funding
in the amount of $1.4 million for project management, design and related consulting
activities, that is funded by the Operations Centre Reserve Fund. The funding
approvals requested in recommendations one and two have beeri accounted for in the
approved 2016 project budget.
Discussion: On July 26, 2012, Rounthwaite Dick and Hadley Architects Inc. (RDH)
was awarded the architectural and engineering design services for the new Operations
Centre by Council Resolution #1 08/12 (RFP-1-2012), at a total project cost of
$1,143,714 (net of HST rebate). RDH has completed the original design at a cost of
approximately $889,606 plus HST. The balance of the costs (as reflected in
recommendation one) are for revised drawings and construction contract management,
which have yet to be incurred.
Shortly thereafter, on October 9, 2012, Independent Project Managers (IPM) was
awarded the project management services for the design and construction of the new
Operations Centre by Council Resolution #124/12 (CS 48-12), at a total project cost of
$356,286 (net of HST rebate). IPM has completed services up to the design stage at a
cost of approximately $76,045 plus HST. The balance of the costs (as reflected in
recommendation two) are related to tender and construction activities, which have yet to
be incurred. RDH has worked in consultation with IPM and City.staff to substantially
complete the design of the new Operations Centre at 1955 Clements Road.
At this time, City staff have made a commitment to reduce the construction cost of the
new Operations Centre which will require redesign and the preparation of new design
drawings and tender documents. This exercise is intended to significantly reduce the
construction costs without compromising on the operational functionality of the new
facility. It is beneficial to continue using the same design consultant as a continuation of
previouswork will avoid the potential for conflicting information and to ensure quality,
consistency and coordination in the design. The redesign and contract administration
during construction by RDH, including increased costs associated with a later project
start date, will result in a cost of approximately $720,000 plus HST. The value is
comprised of the balance of outstanding work from the original award in the amount of
$307,127 plus HST, the redesign fees of $344,000 plus HST, and a contingency of
$68,873 plus HST.
CORP0227-07/01 revised
PW 01-16 June 27, 2016
Subject: Quotation No. Q-42-2016
Supply and Delivery of One Articulating Front End Loader Page 2
Executive Summary: The City of Pickering currently utilizes two articulating front end
loaders. The replacement of one front end loader (unit# 112, 1997 Case Loader) was
approved in the 2016 Roads Capital Budget to be funded by an external debt for a term of 5
years.
On May 12, 2016 an advertisement for Q-42-2016 was placed on the City's website. Eight
companies responded with ten submissions by the closing date of Thursday, May 26,
2016. The quotation from Hub International Equipment Ltd. for the Supply and Delivery of
One Articulating Front End Loader, has received the highest score from the Evalwation
Committee, meets the required specifications and is recommended for approval. ·
That projects identified as being financed through the issuance of debt is subject to
additional, specific approval of the expenditure and the financing by Council.
1. Financial Implications:
Quotation No. Q-42-2016
HST (13%)
Total Gross Quotation Cost
2. Estimated Project Costing Summary
Quotation No. Q-42-2016
HST (13%)
Total Gross Project Cost
HST Rebate (11.24%)
Total Net Project Cost
3. Approved Source of Funds
2016 Roads Capital Budget
Account Source of
Funds
5320.1603.6178 Debt-5 years
Property Tax
Total Funds
Net Project Cost under (over) Approved Funds
CORP0227 -07/01 revised
Available
Budget
$200,000.00
0.00
$200,000.00
$179,500.00
23,335.00
$202,835.00
$179,500.00
23,335.00
202,835.00
(20, 176.00)
$182,659.00
Required
$180,000.00
2,659.00
$182,659.00
$17,341.00
86
PW 01-16 June 27, 2016
Subject Quotation No. Q-42-2016
Supply and Delivery of One Articulating Front End Loader Page 3
Discussion: The City of Pickering currently utilizes two articulating front end loaders.
The replacement of one front end loader (unit #112, 1997 Case Loader) was approved in
the 2016 Roads Capital Budget, to be funded by an external debt for a term of 5 years.
On May 12, 2016 an advertisement for Q-42-2016 was placed on the City's website. Eight
companies responded with ten submissions by the closing date of Thursday, May 26,
2016. An Evaluation Committee consisting of Public Works staff met on June 6, 2016 and
each committee member evaluated the quotations based on the rated criteria. A
combined average score for each quotation was determined as part of Stage II of the
evaluation process. The quotation from Hub International Equipment Ltd. for the Supply
and Delivery of One Articulating Front End Loader, has received the highest score from
the Evaluation Committee, meets the required specifications and is recommended for
approval.
After careful review of all submissions received, the Evaluation Committee and the
Engineering & Public Works Department recommends acceptance of the quotation
submitted by Hub International Equipment Ltd. for the Supply and Delivery of One
Articulating Front End Loader, in the amount of $179,500.00 (HST extra) and that the
total net project cost of $182,659.00 (net of HST rebate) be approved.
Attachments:
1. Supply & Services memo dated May 31, 2016
2. Supply & Services memo dated June 7, 2016
3. Being a by-law to authorize the Supply and Delivery of One Articulating Front End
Loader and the issuance of debentures in the amount of $180,000.00.
CORP0227-07/01 revised
88
93
·'/ f\~ C I -/0 ATTACHMENT# _-::, TOREPORT# __
·}_-.
The Corporation of the City of Pickering
By-law No.
Being a by-law to authorize the Supply and
Delivery of One Articulating Front End Loader
and the issuance of debentures in the
amount of $180,000.00
Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier
municipality may pass by-laws respecting matters within the spheres of jurisdiction
described in that Section; and,
Whereas Subsection 401 ( 1) of the Municipal Act, 2001, as amended, provides that a
municipality may incur a debt for municipal purposes, whether by borrowing money or in
any other way; and,
Whereas Subsection 401 (3) of the Municipal Act, 2001, as amended, provides that a
lower-tier municipality in a regional municipality does not have the power to issue
debentures; and,
Whereas The Regional Municipality of Durham has the sole authority to issue
debentures for the purposes of its lower-tier municipalities including The Corporation of
the City of Pickering (the "City"); and,
Whereas the Council of the City of Pickering wishes to proceed with debenture
financing for the Supply and Delivery of One Articulating Front End Loader; and,
Whereas before authorizing the Supply and Delivery of One Articulating Front End
Loader, the Council of the City had the Treasurer update the City's Annual Repayment
Limit, the Treasurer calculated the estimated annual amount payable in respect of such
project and determined that such annual amount would not cause the City to exceed the
updated limit and, therefore, Ontario Municipal Board approval was not required prior to
City Council's authorization as per Section 401 of the Municipal Act, 2001, as amended,
and the regulations made thereunder;
And whereas after determining that Ontario Municipal Board approval is not required,
the Council of the City approved Report PW 01-16 on the date hereof and awarded
Quotation No. Q-42-2016 for the Supply and Delivery of One Articulating Front End
Loader;
June 27, 2016
Notice of Motion
a) Provi$ion of Residential Tax Relief to eligible low income seniors and low
income disabled persons.
Moved by Councillor Brenner
Seconded by Councillor Mclean
Whereas Section 319 and 373 of the Municipal Act, 2001 and its regulations
enables municipalities to address the financial hardships experienced by low
income seniors and low income disabled persons struggling to pay their
residential property tax.
Whereas increasing economic pressures on this most vulnerable group of
residents has contributed to an increasing level of demand for services at local
food banks.
Whereas there is a continuing emphasis by all levels of Government to
develop programs that will assist seniors and the disabled to remain in their
homes.
Whereas various municipalities across Ontario and Canada have taken steps
to implement new best practices/models to support low income seniors and
low income disabled persons struggling to pay their residential property taxes,
such as the City of Ottawa and the City of Kingston.
Whereas Durham Region in 1998 adopted Report #98-F-57 that was
implemented by the City of Pickering, providing an option for residential tax
deferral to eligible low income seniors and low income persons with disabilities
to defer increases in excess of the first 5% or $100.00, whichever is greater.
Whereas since 1998, while the annual residential property tax has never
exceeded the eligibility threshold, the accumulative impact of increasing levels
of residential property tax coupled by declining economic conditions, has
created a significant hardship on low income seniors and low income disabled
persons struggling to remain in their homes.
Whereas while policies related to residential property tax deferral is the
responsibility of the upper tier municipalities, lower tier municipalities may
introduce Tax Grant Programs for low income seniors and low income persons
with disabilities.
Whereas municipalities such as the City of Oshawa and the Town of Whitby
have implemented tax reduction programs for eligible low income seniors and
low income persons with disabilities.
95
96
Now therefore be it resolved that the City of Pickering:
1. Request that Durham Region review and amend the eligibility criteria
set out in Report #98-F-57 and that such review include input from
organizations such as Canadian Association of Retired Persons
(CARP) and senior citizen groups within Durham for implementation in
2017.
2. Direct the City of Pickering's Division Head, Finance & Treasurer to
review lower tier grant/reduction programs and prepare guidelines for
implementation for a City of Pickering Residential Tax Relief Program
for eligible low income seniors and low income persons with disabilities
in 2017, and report back to Council no later than October 17, 2016 on
the status.
3. Copies of this resolution be forwarded to the Region of Durham and all
Durham Regional lower tier municipalities and to Ajax-Pickering CARP.
b) East West Transportation Options for North Pickering
Moved by Councillor Brenner
Seconded by Councillor Mclean
Whereas the community of Seaton has commenced its first phase of
development with an anticipated 50,000 residents moving to Pickering over the
next 10-15 years.
Whereas a target for job creation in Seaton for 35,000 jobs is envisioned by its
full build out.
Whereas the creation of jobs will consist of an estimated 24,000 jobs requiring
prestige employment development within the Innovation Corridor Lands
currently being sold by the Province of Ontario.
Whereas the creation of the Rouge National Park presents a unique
opportunity for business and job creation in the agri-business and agri-tourism
sectors.
Whereas the Federal Government has recently designated lands for
commercial development on the Federal holdings in north Pickering, directly
adjacent to the block of prestige employment lands along the Highway 7/407
corridor.
Whereas the Province of Ontario and Metrolinx in 2008 released a 15-year
plan for a Regional Transit and Highway Network incorporating a combination
transit options referred to as Schedule 1 to this motion.
Whereas the Big Move failed to incorporate a needed urgency for
Transportation options that would address what has become gridlock in
Durham Region and in particular the City of Pickering, including the building of
a new Regional Rail system between Toronto Centre and Peterborough,
referred to as the Havelock line.
Whereas new growth in Seaton will necessitate the need for more
transportation options to reduce gridlock and enable Pickering to attract new
business ventures within the Highway 7/407 Innovation Corridor.
Whereas recent discussions with Ministry of Trar:tsportation representatives at
the May gth Executive Committee meeting confirmed there will be no
improvements to the Highway 407 Transit Corridor for the foreseeable future.
Now therefore be it resolved that the City of Pickering stress the urgency for
the Province and Metrolinx to incorporate revisions into the Big Move 2008
Plan that includes the following:
a. New time lines that would see commencement of construction of a
coordinated transit way into Pickering and alignment with a potential
Regional rail station, north of Highway 7 and Brock Road, aligning with
the Havelock rail line.
b. Extending the proposed route 13 Regional rail line using the Havelock
line to Peterborough, and establishing a time line of no more than ten
years for its implementation
c. And that copies of this resolution be forwarded to the Provincial Minister
of Transportation, Chair of Metrolinx, MPP Tracy MacCharles, MPP Joe
Dickson, MP Jennifer O'Connell and the City of Peterborough, Durham
Region and the Ajax-Pickering Board of Trade for their endorsement.
97
By-laws
7495/16
7496/16
7497/16
7498/16
7499/16
7500/16
7501/16
7502/16
7503/16
7504/16
June 27, 2016
Being a by-law to establish that part of Lot 16, Range 3, BFC,
being Part 1, 40R-9646 as public highway. (By-law attached)
Being a by-law to establish that part of Block 27, 40M-2470, being
Part 1, 40R-29140 and that part of Lot 113, Plan 350, being Part 2,
40R-29140, as public highway. (By-law attached)
Being a by-law to limit the gross vehicle weight of any vehicle or
class thereof passing over a bridge under the jurisdiction of the
Corporation of the City of Pickering, pursuant to the Highway
Traffic Act, R.S.O. 1990, c.H.8, as amended. [Refer to Executive
Committee pages 95-97]
Being a by-law to authorize the West Shore Neighbourhood -
Flood Remediation, Breezy Drive and Vistula Drive Roads
Reconstruction project in the City of Pickering and the issuance of
debentures in the amount of $815,000.00. [Refer to Executive
Committee pages 107-108]
Being a by-law to establish the 2016 Final Property Taxes and
Due Date for the Commercial, Industrial and Multi-Residential Tax
Classes. [Refer to Executive Committee pages 152-153]
Being a by-law to amend Restricted Area (Zoning) By-law 3036, as
amended, to implement the Official Plan of the City of Pickering,
Region of Durham being Part of Lot 18, Concession 2, in the City
of Pickering. (A 01 /15) (By-law attached)
Being a by-law to exempt Block 1, Plan 40M-2564 and Block 39,
Plan 40M-2086, Pickering, from the part lot control provisions of
the Planning Act. (By-law attached)
Being a by-law to establish that part of Block 32, 40M-1987, being
Part 6, 40R-29241 as public highway. (By-law attached)
Being a by-law to establish that part of Block 32, 40M-1987, being
Part 5, 40R-29241 as public highway. (By-law attached)
Being a by-law to authorize the Supply and Delivery of One
Articulating Front End Loader and the issuance of debentures in the
amount of $180,000.00. [Refer to New and Unfinished Business
pages 93-94]
104
7505/16
105
Being a By-law to amend Restricted Area (Zoning) By-law 3036, as
amended by By-law 6539/05 and By-law 7236/12, to implement the
Official Plan of the City of Pickering, Region of Durham on Part of
Lots 27 and 28, Range 3, BFC (A 01/16) (By-law attached)
DETAILINSET SCALE NT.S \
0 PART1 \ <(
0 40R-9646 0
0:: <( v 0
I 0::
0 \ l5 ~ (])
(/) w 0:: 5 a (/)
COPPERSTONE D
w > ir 0
I SILICONE DR!\
0 <( w lD
I# w z
SUBJEC(
0 t-(/) 1---0:: w ()_ LANDS (L
SEE INSERT 0 0
CLEMENTS ROAD CLEMENTS
I (/) w 0::
I 5 0 1' (/)
~ Location Map
FILE No: ROADDED. 563.
APPLICANT: City of Pickering
PROPERTY DESCRIPTION: Part Lot 16, Range 3, BFC, being Part i, 40R-9646
City Development (Squires Beach Road) I DATE: Nov. 24, 2015
etc Se>vn::::eo~: · I SCALE 1:5,000 IPN-4 ~-Teoronlrl Enterpri•ee In~. ond it. au~:oplh:ono.. AI! rigtrtc Rera,..rverd. Ngt c: pion of •urvey. 2.0,3 1-tF>AC end Ita auppl\e:ra.. All Mol'rl:s Rera:erved, Net c ploT'! of Survey.
107
Detailed Chart of the Requirements to
Lift the "H" Holding Symbol from Part of Lot 18, Concession 2
Zoning By-law Amendment Application A 1/15
By-law 7085/1 0 placed a "(H)" Holding The requirements to lift the "(H)" Holding
Symbol on the subject lands (Part of Lot 18, Symbol have been addressed as follows:
Concession 2) to ensure the following:
a) acceptance of an updated Master a) the updated MESP has been accepted by
Environmental Servicing Plan (MESP) by the TRCA and the City
the City and the Toronto and Region
Conservation Authority (TRCA)
b) acceptance of a Stormwater Management b) the Stormwater Management and
and Hydrogeological Report, consistent with Hydrogeological Report has been accepted
the updated MESP, by the City and the by the City and the TRCA
TRCA
c) acceptance of a revised Environmental c) a revised Environmental Impact Study has
Impact Study by the City and the TRCA been accepted by the City and the TRCA
d) receipt of an acceptance letter from the d) an acceptance letter has been received
Ministry of Culture of the Stage 1 and 2 from the Ministry of Tourism, Culture and
Archaeological Report Sport
e) acceptance of a Noise Impact Study by the e) a Noise Impact Study has been accepted
Region by the Region
f) acceptance of an updated Phase 1 f) an updated Phase 1 Environmental Site
Environmental Site Assessment by the Assessment has been accepted by the
Region Region
g) execution and registration of a development g) a site plan agreement between the City and
agreement with the City containing the Owner addressing the requirements for
provisions that: the development of a mixed use project
(i) the owner agrees to convey lands as has been executed and registered
may be required through the
recommendation of the Update to the
Master Environmental Servicing Report
for the construction of a stormwater
management facility and open space
lands
June 16, 2016 Page 1 of 2
11 5Detailed Chart of the Requirements to Lift the "H" Holding Symbol
By~law 7085/10 placed a "(H)" Holding The requirements to lift the "(H)" Holding
Symbol on the subject lands (Part of Lot 18, Symbol have been addressed as follows:
Concession 2) to ensure the following:
(ii) appropriate arrangements have been
made to the satisfaction of the City that
all the requirements for the
development of the mixed use project
have been complied with, including but
not limited to the conveyance and
construction of the municipal road right-
of-way required for access to the
subject site, payment of the owner's
proportionate share of costs associated
with the preparation of required area-
wide studies, and the cost of off-site
works, the sharing of commercial
parking spaces with residential visitor
parking , pedestrian enhancements
along Brock Road, sustainable site and
building design, parkland dedication,
entering into a site plan agreement,
environmental and engineering
requirements, securities and insurance
(iii) appropriate arrangements have been
made to the satisfaction of the Region
for the conveyance of the road widening
and sight triangle, and the provision of
sanitary, water and transportation
services and environmental and
engineering requirements
(iv) appropriate arrangements have been
rnade to the satisfaction of the City (in
consultation with the TRCA) for the
conveyance of open space hazard
lands to a public authority and TRCA's
approval of the provision of
environmental and ·engineering
requirements
June 16, 2016
Detailed Chart of the Requirements to Lift the "H" Holding Symbol
Page 2 of 2
11 6
. .
' '.· . -·
·,' .·
'· .
' .. ,_·:
::·_··.:
-·The Qorporation oftheChy of Picke-ring--.--•
. ,, ::'",
. ·.-··:
... ·.,_ .. . . ·'
.-.-_-_ . _By-l.aw N6 .. 7500/16 . · ' · . > · ._ _ _ ':
· ... ··.·.· -~: . . ; --. . . .· -. . .. . .;:·... . . \' .. ' -~-
-> ' ... ; . :·. ~. ·_·_ . . . ' :..,:·.. . .· ~-·.· ...
-• -· ._ Being a by:,law to amend Restricted Area (ZgningH3y'":laW.303B.,: ..
-· <as am.ended; to implement the Official Piao of the CltY()fPickering; .
· '-Regionpf Purham being Part of Lot 18; Concession 2,;:irtthe ¢1ty
, ___ . bfflck~ri.n~ (A 01/15) ,\ · :. -_. · .. _. · . > _·_ ·: · ~~" ::~;:;::.: " __ _
_ .• whereas-tn~_cou.ncil _of Th~ c'grporati()n 6tthe'Gitfot Pickerht9 passed_· By-1~0 7085/tO,
·---~·acn~pdlrigBy~lc'nNG036;.toperrrTita•rnbced0se_dev~·lopp1entfor:tc:)\fv_nh6us~dweiling:-·:·
··_. _uhits:;._~pa~rnenf buil.dirigs; C?nd ·comm·~r9laf_u~eAon··Iaqds 6ei_ri~J_P·~_tt ofQ>.t18,. _.~._~--.··-•--'.
. · co·n (::ess iofl', 2, in. the; City of Pickering;<>-/ ·-· ·-· ·. ~ : .. · _ .. _·_ .• < -
• •. An~ Jv~~re~s Bila~ 7 O~~~j 0 J~dGJ ~s;ll ri "(8)' \16\q in~ $yrrJiJ[)J ~~~f>li;hg \lie, . · .• · ..•.
··.·. UR.HiM.lJ~:3"Zori~t wh,ich hasthe1 effebt q(prey$ntirrg~th~--dev.~ldprn€i:n1 ofth~.raf1ds :until· .. ·_
· .. , __ · .. ,
•. swph)irr)e, ~s <app.r()p:(iate-arr~ngernerit$. h,aveb~eh rna9~Joth(3.·· $atisfaction oJth~. Ci~y :·.
___ ···o{ficker-i!lg. respeding_the a6,ceptc3pce:of c:m.tfpdateH .l\t1~_stefEnvkon.meOt~ls?rvid~g..... .. .. :-: Plan (MESP} by the C~ity:~tnd theTo.ronto.and Region. Coii$eryatiori Authority··(TRCA);· · •· •. _.· ··· · :,~:a,p9er:i~~rice-·6ta•.-~tqrn)0aterM~r1?gefllent··and __ Hydrogeqlogi~al ReJ?9H:co0sist~ntWith·-·· .
.. -\-.the Lipdated ME$.P.by the_ City ant! the TRCA;.acceptance·of(3revi§ed ~nvirormienta+
_· ': lmpC1cFf3tupyby the: C::i~yaO_c]theT:RCA; r~c:efpt·.ofpn:_a<;ce:pt2162~--~e.tter-:fr9.rnthe :, ·--·-····· . •
... Min.istl)r-of.Gu.ltureoftheStage;l ahct2Ar9haeo!ogica1Heport; acceptanc~-ofaNojs_e
: :lm.pacFStudybythe. Reg.ip.O ofD0rharn; ~cceptfin.ce ()f:an ~pd~teq·.Phase: r. . .. : .
· --· ·· .•• E:i:ivirpnmeotai'SHei\ssessmeQtbythe R~gionofDurh·arr( and<executioh apd _ ., •.•
--·.registration of abevelopmeritAgreernef)twith;the cit~/-otpi.ckering;,: . · · ,: _ .-.·•_---
. -_ ·:~· . '-t,· : -... :.. . .• , . .·-· ___ ··_ .. ~:-·. -· __ · -_ .. ·-· ~-. . · ...... ,-._ . ·,. ·, -·, . .. _,
.. And_ whe'teas :u1e0wner'hk$,S~tisfi~d th~ ~ngiri~eririg ,:ti'ansport~ticxi; 'en0ir~nmehtal. ·.
·--and.sit_edesign requirerri~nts nf;the R~gion ofDurharn; the-Tor6nt6 an9. F{eglon ·
·., ·. ·._ .• _ ..... -.. -.<Consfjryatio.n_·Authority,and, tfwGit~/ofPickerfng,·and ,_ha$.'Gn.tered intoanapprqpriat~ .. <· .. •--· ··
··-• · •.. ·:'agr~Gfl!_E;nf tq-th$, Gity!s'satisfactiori for. all_th~•·requirer9e~tsfbr fht:; develo·pment()f.thE? _ •·
· ;mi~edus~ prpj~ct;· " · _· · · ·· · . : · . ···--·-•-· · · ·-•· · ' · ·
J. ·._, ' ' i • . . '. ' ·.·,:. ~: • ·., :. :, .-;.· --.
·,· __ .:;And \IVher~a-saq arn~ndme~ftnar1lencjirig.By-law7085'/io_, 'to.rernoV(3jhen(r,i)'; Hql~iQg .
.. ·· .:syiT)pol pr~ce~ingJh~ 'HH/MU;;3';Zon~ isthGref0re:d~emed.f:lpprqphi:ae; ·. · ·•:•·· ·
~-~ .. -: ·.·.'-/ , ... :-.-~~-·-·_ .. --___ ... . · .. : ':.::.J,' . :-· ···. ·.:~·-·.; ·.' · ... · .... ' ·, -' . . .. ...:''.
·: }N~wth~refore the' ¢()unciL~ofTh€t Corporation 'ofthe7-¢fty of Pic.kerJog.'h~reby ~na~ts::as.
· : fo:llovvs:::.· _ · --, >, ': • · . -: <
. . ;, ~ \ : .
1: · . ~dhedulel. -_ ,. -·. .__ .. · . ,_ · · ·:
s-c~edul~) to s·yAEivJ 70.85/1.~_, ~~ ·h~~eqy amen.ctea py'terno\(i~g.ih~ "{H.)" Holdlr)~{-··
SymboJ preceping the·''RH/MU-3" Zone designatioqon Part of L;Ot:JS, : · ·
·_. Concessi()~2; as setouton'Schedule I ?tta2hedhereto .. · ·
· · 2. ·· Text Amend!Tlenf ·\ ....
. ·-.. -Section 5.ofBy.:lavv70~E;/10 .is herebyrepealed,
·· .. ·:<:::· .
: .,· '.· .. _,_ -~ ·.
. . ··~ .
-,. . . . •.'. ~
-3:; Area Restricted .
--By'-lavy3036~ as'amended by E3y-law}085/~0, isherebyfurth¢r (3m~r1ded only to
· the extent ne¢essary to giv~ .effectto th~ provisbns of this By-law as s~tout jn -
Section 2. above, and as set out iri Schedule l attached hereto. Definition sand· __ -_.
subjectmatter_notspycificaJiy dealt.\'Vith-'inthisby-lawshali b~goverfi~d byth?.
·rf?levarit prmiisions.ofBy_:la\f\1 3036;-ps•amended · · , · · ·
~ Effe.ctiveuate·
~ .;: . . -' -·.,_, . ·• : :.: .. -.:'.
··':,':··
,· This'By~law:sball cpmelntO}qfce -in' a¢cbrcta62~ with· th~ prpVisio'ns·:'ofthe-
, __ Piahning f!tc;r• ·. , -
........ ._:•·
·-,_;.
-l ·:"
. ·, .•.· ,·,
'·L
·) ...
:, 1.-
118
The Corporation of the City of Pickering
· By-law No. 7505/16
Being a By-law to amend Restricted Area (Zoning) By-law 3036, as
amended by By-law 6539/05 and By-law 7236/12, to implement the
Official Plan of the City of Pickering, Region of Durham, on Part of
Lots 27 and 28, Range 3, BFC (A 01/16)
Whereas the Council of The Corporation of the City of Pickering received an application
to rezone the subject lands on Part of Lots 27 and_ 28, Range 3, BFC, in the City of
Pickering to permit a drive-through facility, increase the maximum permitted total gross
leasable floor space for restaurant uses, and reduce the minimum number of required
parking spaces on the subject lands;
And whereas an amendment to By-law 3036, as amended by By-law 6539/05 and
By-law 7236/12,. is therefore deemed necessary;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1 . Area Restricted
The provisions of this By-law shall apply to those lands 011 Part of Lots27 and
28, Range 3, BFC, in the City of Pickering.
2. Schedules I and II
Schedule I attached hereto with notations and references shown thereon are
hereby declared to part of this By-law and replaces Schedule I of By-law 6539/05
as amended by By-law 7236/12.
Schedule II attached hereto with notations and references shown thereon are
hereby declared to part of this By-law and replaces Schedule II of By-law 6539/05.
3. Text Amendment
1. Section 4. Definitions, of By-law 6539/05 is hereby amended by
renumbering and re-alphabetizing this subsection in order to incorporate the
new definition as follows:
(8) "Drive-Through Facility" means the use of land, buildings or structures,
or parts thereof, to provide or dispense products or services through an
attendant or a window or an automated machine, to persons remaining
in motor vehicles thatare in a designated stacking lane. A drive-through
facility may be in combination with other uses. A drive-through does
not include a vehicle repair shop, gas bar, car washing establishment
or kiosks located within a parking garage or public parking lot
130
131
By-law No. 7505/16 Page 2
2. Section 5. (1) Uses Permitted ("MU-20") of By-law 6539/05 is hereby
amended by re-alphabetizing this subsection in order to incorporate an
additional permitted use:
(f) drive-through facility
3. Section 5. (2) (a) (iii) Building Restrictions of By-law 6539/05, is hereby
deleted and replaced with the following section: ·
"No building or portion of a building or structure shall be erected within the
building envelope shown on Schedule II attached hereto, unless46.0 metres
of the entire length of the build-to-zone, adjacent to Kingston Road is
occupied by a continuous portion of the exterior wall of the building or
buildings containing the building interior."
4. Section 5. (2) (b) (i) Parking Requirements of By-law 6539/05, is hereby
deleted and replaced with the following section:
"A minimum of 144 parking spaces shall be provided and maintained on
lands zoried "MU-20" on Schedule I attached to this By-law;".
5. Section 5. (2) (b) Parking Requirements of By-law 6539/05 is hereby
amended by renumbering this subsection in order to incorporate the
following subparagraph:
(iii) Section 5.21.2 (d) of By-law 3036, as amended, shall not apply to
the lands zoned "MU-20" oh Schedule 1 attached hereto;
6. ·Section 5. (2) (c) (i) Special Regulations of By-law 6539/05, is hereby
deleted and replaced with the following section:
"A maximum combined gross leasable floor area for all restaurants on the
lands zoned "MU-20" on Schedule I attached to this By-law shall be
1,220 square metres;"
7. Section 5. (2) (c) Special Regulations of By-law 6551/05 is hereby
amended by incorporating .the following subparagraphs:
(ii) A maximum combined gross floor gross leasable floor area for all
buildings on lands zoned "MU-20" on Schedule I attached to this
By-law shall be 3,290 square metres;
(iii) Drive-Through Facility Requirements:
A A maximum of one drive-through facility shall be permitted;
B A stacking lane, order and menu boards, and pick-up windows
associated with a drive-through facility use shall not be located
within 15 metres of a Residential Zone;
By-law No. 7505/16 Page 3
4. By-law 3036
C Drive-through stacking lanes shall not be located between a
building(s) and Kingston Road;
D A minimum of 8 vehicle queuing spaces before the order
board and 4 vehicle queuing spaces between the order board
and pick-up window shall be provided.
By-law 3036, as amended by By-law 6539/05 and By-law 7236/12, is hereby
further amended only to the extent necessary to give effect to the provisions of
this By-law, Schedule I and II. Definitions and subject matters not specifically
dealt with in this By-law shall be governed by relevant provisions of By-law 3036;
as amended.
5. Effective Date
This By-law shall come into force in accordance with the provisions of the
Planning Act.
By-law passed this 271h day of June, 2016.
David Ryan, Mayor
Debbie Shields, City Clerk
132