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HomeMy WebLinkAboutSeptember 14, 2015 citq no Executive Committee Meeting Minutes Monday, September 14, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming Present: Mayor Ryan Councillors: K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development S. Karwowski - Division Head, Finance & Treasurer F. Hyland - Deputy Fire Chief C. Rose - Chief Planner D. Shields - City Clerk J. Brooks - Manager, Policy & Geomatics D. Selsky - Manager, Capital Projects & Infrastructure A. Mostert - Sr. Coordinator, Landscape & Park Design L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1. Mayor Adrian Foster Municipality of Clarington Re: Durham Region Strategic Planning Process Mayor Adrian Foster, Municipality of Clarington and Chair of Strategic Planning Committee, appeared before the Committee. Through the aid of a power point presentation, he outlined the purpose and objectives of the Durham Region 1 cat/ 4 Executive Committee Meeting Minutes Monday,, September 14, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming Strategic Plan for 2015-2019. He provided background information, noting a consulting team has been retained. He stated this would be an opportunity to reach out to lower tier municipalities for input, and stated they were hoping for a six month timeframe. He also explained the process would include community events as well as external engagements with hospitals, colleges, etc. with three community sessions being planned. He stated that by identifying our collective priorities, it will allow us to develop a roadmap that reflects our interest as a Regional Community. He also explained the use of postcards for community suggestions. In closing, Mayor Foster encouraged everyone to get involved, stating the importance of communication. 2. Randy Steffan Durham West Arts Centre Foundation Re: Report CR 06-15 Randy Steffan of Durham West Arts Centre Foundation appeared before the Committee in support of Report CR 06-15. He stated that their organization has 25 years invested in the advancement of an Arts Centre, outlining their vision to bring this to Durham. He discussed the space requirements for an Arts Centre, explaining the positive impacts of the Arts in a community. He also noted the benefits to the City of partnering with DWAC with respect to fundraising, stating that they look forward to working closely with the City. 3. Herbert Drasnin Re: Report ENG 16-15 Herbert Drasnin, 1428 Highbush Trail, Pickering, appeared before the Committee with respect to the proposed skateboard park in Petticoat Creek Community Centre. He stated that while he is not opposed to skateboard parks, he is opposed to the site location. He stated concerns with the loss of greenspace, and a lack of washrooms to accommodate increased usage, lighting, as well as parking concerns. He also noted the close proximity to an existing banquet hall, meeting rooms, seniors club and library, stating.a skateboard park would not be compatible with the existing uses. He also questioned the consultation process, and whether the conservation authorities had been allowed to comment, given the close proximity to a conservation area. He also questioned the number of residents that were polled. He provided the City Clerk with a petition including 96 signatures opposing the location of the skateboard park. In closing, Mr..Drasnin felt that the money allotted for the skateboard park could be better directed. 4. Scott Loyst Rey Report ENG 16-15 • 2 city oo A Executive Committee Meeting Minutes �k% ME Monday, September 14, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming Scott Loyst, 934 Vistula Drive, Pickering, appeared before the Committee in support of the proposed skateboard park at Petticoat Creek Community Centre. He stated that as a lifelong skater, he felt that as a low cost activity, all age groups can benefit from skateboarding. He noted that while he understands and respects the concerns of neighbouring residents, he.stated that the design of skateboard parks has greatly increased over the years, which help to mitigate noise and provide a safe environment for skateboarders. He also indicated that surveys conducted did not indicate any increase in crime, or serious injuries as a result of this sport. 5. Gordon Chambers Re: Report ENG 16-15 Gordon Chambers appeared before the Committee in opposition to the skateboard park at Petticoat Creek Community Centre. He also indicated he was not against skateboarding, just the location. He outlined concerns regarding the loss of greenspace, drainage issues from the low lying areas, as well as graffiti. He stated that Audley Park in Ajax was a well designed and well used park, noting that he felt the park at the recreation centre was underutilized. He questioned whether Amberlea Park had been considered as a viable location. He felt the money should be put towards a larger more suitable location, such as the southwest corner of Rosebank Road and Finch. 6. Cathie Lutes Re: Report ENG 16-15 Cathie Lutes, 1403 Old Forest Road, Pickering, appeared before the Committee in opposition to the location of the skateboard park. She felt the area was too small, encroaching onto greenspace, as well as the existing basketball area. She also felt the report did not allow for significant space between the designated areas, noting 50 metres was not sufficient. She felt the report does not address noise concerns and stated the parking lot is currently very busy and felt the overflow parking would be on Old Forest Road. She felt this could cause safety concerns, as there are no sidewalks. She felt a skateboard park should be located in a recreation area, and questioned why the northern areas were not considered, as the majority of the population is further north. 7. Jason Praskey Re: Report ENG 16-15 Jason Praskey, 94 Downey Drive, Whitby, appeared before the Committee in support of the report. He noted the benefits of a skateboard park, including the health and safety benefits by providing a safe place for skateboarders to enjoy the 3 Cart A Executive Committee Meeting Minutes FAA ,C Monday, September 14, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming sport, as well as providing a sense of community. He stated that skateboards are respectful of the parks, noting that graffiti paint and litter can be hazards to them. 8. Martin Campbell Re: Report ENG 16-15 Martin Campbell, 1758 White Cedar Drive, Pickering, appeared before the Committee in favour of the report. He stated that parking would not be issue, as most parents drop off their kids. He also noted the need to have services available for all children to provide places for them to be active in a safe environment. He felt that a skateboard park would be well utilized, noting the need to invest in our communities. (III) Matters for Consideration 1. Director, Culture & Recreation, Report CR 06-15 Arts Centre -Arts Business Case , Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CR 06-15 of the Director, Culture & Recreation regarding an Arts Centre Business Case be received for information; 2. That Council endorse the examination of the feasibility of a performing and visual arts centre as a City staff initiative, in partnership with Durham West Arts Centre Foundation; 3. That Council authorize staff to investigate the feasibility of an Arts Centre Business Case assessment and to bring forward appropriate cost estimates during the 2016 budget process; and 4. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried Unanimously on a , Recorded Vote 2. Director, Culture & Recreation, Report CR 11-15 Central Tower Repair and Crest Replacement -Tender No. T-16-2015 4 Cal o1 Executive Committee Meeting Minutes 11011ellat Monday, September 14, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming Recommendation Moved by Councillor O'Connell Seconded by Councillor Pickles 1. That Tender No. T-16-2015 submitted by MJK Construction Inc. in the amount of$239,771.00 (HST included) be accepted; 2. That the total gross project cost of$305,000.00 (HST included), including the amount of the tender and other associated costs, and the total net project cost of$274,662.00 (net of HST rebate), be approved; 3. That Council authorize the Division Head, Finance & Treasurer to finance the net project cost in the amount of$274,662.00 as follows: a) The sum of$16,048.00 to be funded from property taxes; b) The sum of $28,614.00 as approved in the 2014 Capital Budget to be funded from the Provincial Grant-Investing in Ontario; c) The sum of $130,000.00 as approved in the 2015 Capital Budget to be funded by.a transfer from the Rate Stabilization Reserve; d) The additional sum of$100,000.00 to be funded by a transfer from the Rate Stabilization Reserve by re-directing funds from the 2015 Capital Budget— Clock Tower Refurbishment project; and 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 3. Director, Culture & Recreation, Report CR 15-15 Marketing Partnership and Advertising Policy A brief discussion period ensued with staff providing clarification. Recommendation Moved by Councillor Ashe Seconded by Councillor Pickles 5 City o0 Executive Committee Meeting Minutes 'rood oc Monday, September 14, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming 1. That Council approve the Marketing Partnership and Advertising Policy; and 2. That appropriate City of Pickering officials be authorized to take the necessary action to implement this Policy. Carried 4. Director, Engineering & Public Works, Report ENG 16-15 Petticoat Creek Community Centre Skateboard Facility Arnold Mostert, Sr. Coordinator, Landscape & Park Development, appeared before the Committee to give a brief presentation on the history and assessment of a new Skateboard Facility in Pickering. Through the aid of a power point presentation, he explained the rationale regarding the various site locations, the assessment criteria and the design concept, showing how it would be integrated into the landscape. A discussion period ensued with questions raised regarding alternate locations, park usage and square footage, and the number of residents that drive to parks. It was questioned whether other municipalities had been researched, and whether Princess of Wales Park had been considered. It was felt that more research was required, with a consideration being given to revamping an existing facility. Recommendation Moved by Mayor Ryan Seconded by Councillor Ashe That Report ENG 16-15 be referred back to staff to create a skateboard park strategy. Carried 5. Director, Corporate Services & City Solicitor, Report FIN 21-15 Section 357/358 of the Municipal Act—Adjustment to Taxes Recommendation Moved by Councillor Ashe Seconded by Councillor Pickles 1. That Report FIN 21-15 of the Director, Corporate Services & City Solicitor be received; 6 Cray A. Executive Committee Meeting Minutes armulc Monday, September 14, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming 2. That the write-off of taxes as provided for under Sections 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried 6. Fire Chief, Report FIR 05-15 Community Emergency Management Plan Recommendation Moved by Councillor Ashe Seconded by Councillor Johnson 1. That the City of Pickering Community Emergency Management Program Description dated September 1, 2015 (Attachment 1), be adopted; 2. That the City of Pickering Community Emergency Management Plan, dated September 1, 2015 (Attachment 2), be adopted; 3. That By-law 6719/07 be rescinded; and 4. That the draft Community Emergency Management By-law to establish a Community Emergency Management Program for the City of Pickering, as noted in Attachment 3, be enacted. Carried (IV) Other Business 1. Councillor O'Connell stated that she would be bringing forward a notice of motion regarding a salt strategy policy. (V) Adjournment The meeting adjourned at 4:21 pm. 7