Loading...
HomeMy WebLinkAboutDecember 3, 2001 Council Meeting Minutes Monday, December 3,2001 7:30 p.m. - - - PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner M. Holland R. Johnson B. McLean D. Pickles D. Ryan ALSO PRESENT: T. 1. Quinn E. Buntsma G. Paterson B. Taylor C. Rose D. Kearns - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Corporate Services & Treasurer - City Clerk - Manager, Policy - Committee Coordinator (I) ADOPTION OF MINUTES Regular Meeting of November 19, 2001 Special Meeting of November 19, 2001 (m DELEGATIONS 1. Bob Strickert, Vice President of Nuclear Support, addressed Council and provided a summary of activities at the Pickering Nuclear Generating Station. 2. Sam Orrico, P. O. Box 24, Markham, addressed Council respecting his former use of land at 3390 North Road. 3. David Steele, representing PACT, addressed Council with respect to the draft plan of subdivision submitted by 974582 Ontario Limited (formerly Hilts). He questioned how residents are to register as delegations before noon on Friday when the agenda does not arrive until Monday. He advised that a written response would be forwarded from PACT concerning their submission not being included in the planning staff report on Liverpool Road Design Study and a further submission on the Liverpool Road Design study outlining PACT's position. He advised that P ACT are not opposed to the Hilts application providing Council consider the following conditions: a) build to design guidelines as specified in the Planning staff report; b) ensure that all environmental recommendations are followed including storm receptors in the parking lot; c) ensure public access along hydro marsh; d) materials to be used on buildings; e) parking policies and traffic flow; t) that this approval does not set a precedent for non-development of commercial buildings on Liverpool Road; g) design street on Liverpool Road fa9ade to be architecturally controlled; and h) sewage capacity is minimal and shortage of sewage capacity requires the City of Pickering to outline steps which will be taken to prevent backup to existing buildings at no cost to existing Pickering residents. - 1 - Council Meeting Minutes Monday, December 3, 2001 7:30 p.m. (lID RESOLUTIONS -- Resolution #159/01 - Aooendix #1 Moved by Councillor Brenner Seconded by Councillor Holland That the Report of the Finance Committee dated November 26,2001 be adopted. CARRIED Resolution #160/01 - Aooendix #ll Moved by Councillor Pickles Seconded by Councillor Ryan That the Report of the Operations Committee dated November 26,2001 be adopted as amended in Item #6 to add: 5. That the issue concerning pesticides be reviewed during the winter and brought back before the Finance & Operations Committee in the spring. CARRIED Council considered the following motion in conjunction with the above resolution: -- Resolution #160/01(a) Moved by Councillor Holland Seconded by Councillor Brenner That Item #6 be amended to add: #5. That the issue concerning pesticides be reviewed during the winter and brought back before the Finance & Operations Committee in the spring. CARRIED Resolution #161/01 - Apoendix #ID Moved by Councillor Ryan Seconded by Councillor Pickles That the Report of the Planning Committee dated November 26,2001 be adopted as amended: Item #1 was referred to the Council Meeting of January 21,2002. ~ CARRIED Council considered the following motion in conjunction with the above resolution: -2- Council Meeting Minutes Monday, December 3,2001 7 :30 p.m. Resolution #161101(a) Moved by Councillor Holland _ Seconded by Councillor McLean That Item # 1 of the Planning Committee Report concerning the Hilts Application be referred to the January 21 st Council meeting following the review of the Liverpool South Detailed Design Study. CARRIED Recorded Vote: Yes: Councillors Holland, McLean, Ryan and Mayor Arthurs No: Councillors Brenner and Pickles Absent: Councillors Johnson eM BY-LAWS That Councillor Holland, seconded by Councillor Ryan, took leave to introduce by-laws of the City of Pickering: By-law Number 5921/01 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, by By-laws 5464/99, 5513/99, 5565/99 and 5767/00, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in Part of Lot 20, Concession 8 (Parts 2 to 7, Plan 40R-20821), in the City of Pickering. (A 27/01) - By-law Number 5922/01 Being a By-law to amend By-law 2359/87 regulating parking, standing and stopping on highways on private and municipal property. By-law Number 5923/01 Being a By-law to amend By-law 2632/88. By-law Number 5924/01 Being a by-law to provide for the establishment of a Reserve Fund to be known as the Workers' Compensation Reserve Fund. By-law Number 5925/01 Being a by-law to authorize the temporary borrowing of moneys to meet the current and capital expenditures of the City of Pickering for the year 2002. CARRIED - THIRD READING: Councillor Holland, seconded by Councillor Ryan, moved that the report of the Committee of the Whole on By-law Numbers 5921/01, 5922/01, 5923/01, 5924/01 and 5925/01, be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED - 3 - Council Meeting Minutes Monday, December 3, 2001 7:30 p.m. (V) OTHER BUSINESS - 1. Councillor Brenner advised of correspondence received from the Uxbridge Conservation Authority concerning a grant request to the Trillium Foundation and requested that the Clerk forward this correspondence to the Director, Operations and Emergency Services for a report to be brought back before Council at its December 17th, 2001 meeting. 2. Councillor Brenner commented on his concerns with respect to the interpretation of the zoning by-law and advised that a Notice of Motion would be coming forward directing the Director, Planning & Development to review the matter of small commercial vehicles. 3. Councillor Brenner requested that the matter concerning the Beer/Hayes Civil Action Court Case be reviewed by the Chief Administrative Officer. 4. Councillor Brenner commented on the document from Dr. Eyles concermng the effect of development on North Pickering. 5. Councillor Pickles advised that the Durham District School Board will be holding a public meeting on December lOth concerning the closure of Valley View Public School in Greenwood and the expansion of the Valley Farm Public School. 6. Councillor Holland advised that Winterfest begins on Friday, December 7th. 7. Councillor Holland gave notice of a motion concerning Smart Growth to come forward on December 17th. ,- 8. The following matters were discussed prior to the regular meeting: a) The Chief Administrative Officer advised that he would be in London, Ont. at a workshop, leaving late Tuesday and returning on Thursday. b) Mayor Arthurs reported on the status of assessment negotiations with Ontario Power Generation. (VI) CONFIRMATION BY -LAW Bv-Iaw Number 5926/01 Councillor Ryan, seconded by Councillor Holland, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of the Corporation of the City of Pickering at its Regular Council Meeting of December 3,2001. CARRIED (Vll) ADJOURNMENT - The Meeting adjourned at 9:05 p.m. -4- Appendix I Finance Committee Report FC-200l/03 That the Finance Committee of the City of Pickering having met on November 26, 2001, presents its third report to Council and recommends: - 1. CORPORATE SERVICES REPORT CS 32-01 CLOSURE OF THE MILLENNIUM ACCOUNT That Report CS 32-01 of the Director, Corporate Services & Treasurer, concerning the Closure of the Millennium Account, be received for information and as there are no outstanding cash balances or bills due in the Millennium Account the matter be considered closed. 2. CORPORATE SERVICES REPORT CS 43-01 ESTABLISHMENT OF WORKERS' COMPENSATION RESERVE FUND 1. That Report CS 43-01 from the Director, Corporate Services & Treasurer, concerning the Establishment of Workers' Compensation Reserve Fund, be received; and 2. That Council approve the establishment of a Workers' Compensation Reserve Fund; and 3. That the attached By-law be read three times and passed; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CORPORATE SERVICES REPORT CS 44-01 VACATION PAY RESERVE AND RESERVE FOR INVENTORY 3. - 1. That Report CS 44-01 of the Director, Corporate Services & Treasurer regarding Vacation Pay Reserve and Reserve for Inventory, be received; and 2. That the Vacation Pay Reserve be closed and the estimated balance of $441,350 be transferred to the Self-Insurance Reserve; and 3. That the Reserve for Inventory be closed and the estimated balance of $245,271 be transferred to Reserve for Rate Stabilization; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 4. CORPORATE SERVICES REPORT CS 41-01 VERIDIAN - INTER-CREDITOR AGREEMENT 1. That Report CS 41-01, of the Director, Corporate Services & Treasurer, regarding Veridian- Inter-Creditor Agreement, be received; and - 2. That the Mayor and Clerk be authorized to execute an Inter-Creditor Agreement in a form as attached hereto between the Bank of Nova Scotia, the Town of Ajax, the City of Belleville, the Municipality of Clarington, the City of Pickering, Veridian Corporation and Veridian Connections Inc. confirming the subordinated ranking of municipality held Promissory Notes to the senior debt financing to be issued by Veridian Corporation; and 3. That Chief Administrative Officer and the Director, Corporate Services & Treasurer be authorized to undertake any discussions, negotiations or amendments to agreements necessary in order to put into effect the wishes of Council as expressed under these and previous Resolutions regarding this matter; and - 5 - Appendix I Finance Committee Report FC-200l/03 4. That appropriate officials of the City of Pickering be given authority to give effect thereto. - 5. CORPORATE SERVICES REPORT CS 36-01 SECTION 442/443 OF THE MUNICIPAL ACT - ADJUSTMENT TO TAXES 1. That Report CS 36-01, regarding Section 442/443 of the Municipal Act - Adjustment to Taxes, be received; and 2. That write-off of taxes due to change in assessment as provided under Section 442 of the Municipal Act R. S. O. 1990 as amended, be approved; and 3. That appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 6. CORPORATE SERVICES REPORT CS 38-01 BEAUBIEN COMMISSION That Report CS 38-01 of the Director, Corporate Services & Treasurer, regarding Beaubien Commission, be received for information. 7. CORPORATE SERVICES REPORT CS 39-01 2002 INTERIM SPENDING AUTHORITY - 1. That Report CS 39-01 of the Director, Corporate Services & Treasurer, regarding 2002 Interim Spending Authority, be received; and 2. That the 2002 Interim Operating Expenditures be approved at 50% of the prior years' budget including exceptions as contained in Attachment 1, pending approval of the formal 2002 Current Budgets by Council; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 8. CORPORATE SERVICES REPORT CS 40-01 2002 TEMPORARY BORROWING BY-LAW 1. That Report CS 40-01 of the Director, Corporate Services & Treasurer, regarding 2002 Temporary Borrowing By-law, be received; and 2. That the temporary borrowing limit to meet 2002 current expenditures pending receipt of taxes and other revenues be established at $21,000,000 for the period January 1, 2002 to September 30,2002 inclusive, and $10,000,000 thereafter until December 31,2002; and - 3. That the temporary borrowing limit for capital purposes for 2002 be established at $12,000,000; and 4. That the attached By-law be read three times and passed; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. - 6 - Appendix I Finance Committee Report FC-200l/03 9. CORPORATE SERVICES REPORT CS 45-01 ACQUISITION OF BUSES - 1. That Report CS 45-01 from the Director, Corporate Services & Treasurer, concernmg Acquisition of Buses, be received; and 2. a) That Council approve the acquisition of one refurbished GMC bus from Eastway Ontario Inc. at a cost of approximately $42,250 (plus applicable taxes) to replace the Orion VI bus that is undergoing extended repairs; and b) That this bus be leased to the Ajax/Pickering Transit Authority (APTA) until approximately October, 2002 and then a buyout provision be included in that lease; and c) That all terms and conditions of the purchase, lease and disposition of the bus to be leased to APTA be subject to the approval of the Chief Administrative Officer and the Director, Corporate Services & Treasurer of the City of Pickering; and 3. That a second 1983 GMC bus be purchased from Eastway Ontario Inc. with the cost to be split 50/50 with the Town of Ajax; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. - - - 7 - Appendix n Operations Committee Report OC-2001-4 That the Operations Committee, having met on November 26,2001, presents its fourth report to Council and recommends: - 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 32-01 PUBLIC WORKS OFFICIALS "WHO DOES WHAT" STATUS REPORT That Report OES 32-01, of the Division Head, Municipal Property & Engineering regarding "Who Does What" (WDW) Status Report, be received for information. 2. OPERATIONS & EMERGENCY SERVICES REPORT OES 30-01 FIRE UNDERWRITERS SURVEY That Council receive Report OES 30-01, regarding the Fire Underwriters Survey, for information purposes and as supporting documentation for the Fire Service Strategic Plan. 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 31-01 FIRE SERVICES PROTOCOL FOR HAZARDOUS MATERIAL (HAZMAT) AND BIO HAZARD RESPONSE That Council receive Report OES 31-01, regarding the Fire Underwriters Survey and endorse the "Protocol for Accessing Team - 1 Services" as the City's procedure for addressing Bio Hazard incidents. - 4. OPERATIONS & EMERGENCY SERVICES REPORT OES 37-01 WHITEV ALE BLACKSMITH SHOP RESTORATION PROPOSAL WHITEV ALE PARK That Report OES 37-01 regarding the Whitevale Blacksmith Shop Restoration Proposal be received; and 1. That City Council at this time acknowledges and authorizes City-owned lands, being Whitevale Park, are the subject of an application to amend the zoning by-law respecting the proposed blacksmith shop in Whitevale, by William Waddell, on a without prejudice basis to the ultimate position that City Council might take in the future respecting the rezoning application; and 2. That City staff be authorized to work with Mr. Waddell to jointly develop a proposed partnership agreement on the Whitevale Blacksmith Shop Restoration Proposal for Council's approval; and 3. That City of Pickering application fees related to the rezoning application and the issuance of applicable permits for the Whitevale Blacksmith Shop Restoration Proposal be waived; and 4. That appropriate officials at the City of Pickering be given authority to give effect thereto. - - 8 - Appendix n Operations Committee Report OC-2001-4 5. OPERATIONS & EMERGENCY SERVICES REPORT OES 33-01 CONSTRUCTION PRIORITIES FOR REGIONAL ROADS WITIflN THE CITY OF PICKERING - That Report OES 33-01 recommending Regional Road construction priorities within the City of Pickering be received, endorsed and forwarded to the Regional Municipality of Durham requesting that its recommendations be considered in the 2002 Budget and multi-year Capital Forecast. 6. OPERATIONS & EMERGENCY SERVICES REPORT OES 34-01 PESTICIDE USE CITY OF PICKERING PROPERTY 1. That Report OES 34-01 from the Division Head, Municipal Property & Engineering regarding pesticide use on municipal property be received for information; and 2. That Pickering Council endorse the concepts of Integrated Pest Management and Plant Health Care Program for the City's municipal land holdings; and 3. That staff continue to strive to minimize the use of pesticides and incorporate alternative products and methods into their Plan Health Care program; and 4. That staff be directed to formalize and promote the Plant Health Care Program through an education program of public awareness and staff training; and - 5. That the issue concerning pesticides be reviewed during the winter and brought back before the Finance & Operations Committee in the spring. APPROVED AS AMENDED 7. OPERATIONS & EMERGENCY SERVICES REPORT OES 38-01 TENDER T-12-2001- TENDER FOR REMOVAL AND REPLACEMENT OF CONCRETE BOX CULVERT ON WHITEV ALE ROAD AND TENDER T-8-2001-TENDERFORCULVERTNO. 213 MODIFICATIONS PICKERING- UXBRIDGE TOWNLINE 1. That Tender No. T-12-2001 submitted by Ron Robinson Limited Ltd. in the amount of $124,761.47 including 7% G.S.T. not be accepted per Information to Bidders Item No. 18(c); and 2. That the approved funding for Removal and Replacement of Concrete Box Culvert on Whitevale Road be reallocated to the Culvert No. 213 Modification Pickering - Uxbridge Townline project; and - 3. That Tender No T-8-2001 submitted by Montgomery MacEwan Contracting Ltd. in the amount of$278,395.81 including 7% G.S.T. be accepted; and 4. That a project cost of$314,339.10 including the Tender amount and other associated costs be approved; and 5. That funding in the amount of $315,000.00 be approved. -9- Appendix ill Planning Committee Report PC-2001-4 That the Planning Committee of the City of Pickering having met on November 26, 2001, presents its fourth report to Council: - 1. PLANNING & DEVELOPMENT REPORT PD 36-01 DRAFT PLAN OF SUBDIVISION APPLICATION SP 2001-03 974582 ONTARIO LIMITED (GLENBROOK HOMES) FORMERLY G. & A. HILTS PART OF LOT 22, RANGE 3, B.F.C. LANDS ON THE EAST SIDE OF LIVERPOOL ROAD AND SOUTH OF WHARF STREET That Draft Plan of Subdivision SP 2001-03 submitted by Mr. 1. Winters of Glenbrook Homes, on lands being Part of Lot 22, Range 3, B.F.C., City of Pickering, to permit the establishment of three development blocks to support 17 townhouse dwelling units providing minimum construction criteria to readily accommodate retrofit to accept commercial uses within the ground floor of those units, and to create a fourth development block within the rear of the subject lands to support vehicular access, vehicle parking and seasonal boat storage, be NOT APPROVED. REFERRED TO THE COUNCIL MEETING OF JANUARY 21. 2002 - - -10 -