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HomeMy WebLinkAboutMay 7, 2001 COUNCIL MINUTES - A Meeting of the Pickering City Council was held on Monday, May 7,2001 at 7:30 p.m. PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner M. Holland R. Johnson B. McLean D. Pickles D. Ryan ALSO PRESENT: T. 1. Quinn N. Carroll B. Taylor D. Kearns - Chief Administrative Officer - Director, Planning & Development - City Clerk - Committee Coordinator - (I) ADOPTION OF MINUTES Special Meeting of April 2, 2001 Special Meeting of April 2, 2001 Special Meeting of April 9, 2001 Regular Meeting of April 17, 2001 Special Meeting of April 17 , 2001 Special Meeting of April 23, 2001 (II) DELEGATIONS 1. Mark Fujita, representing Destination Imagination, William Dunbar Elementary School, addressed Council describing Destination Imagination and explaining his group's trip to Knoxville, Tennessee, May 23-27, 2001, to compete in the World Olympics of Destination Imagination. He advised that this is a world wide creativity program for students from Kindergarten to High School. 2. Brian McTavish, representing Ontario Power Corporation, addressed Council to report on the operation of the Pickering Nuclear Generating Station for the first quarter of2001. - 3. Cheryl Carter, representing the Ajax.Pickering Women's Centre Inc., addressed Council to invite them to attend the Kick Off Fundraising Event to be held on May 9th at Gallantry's Restaurant. She advised that there are two shelters in Durham both of which are located in Oshawa. It is their wish to build a shelter in the Ajax/Pickering area and hopefully Whitby. --2-- 4. Moe Pringle, representing Big Brothers, congratulated Members of Council for winning the Big Brothers Bowl for Kids. He thanked Council for their participation in this event and also thanked Councillor Johnson for chairing the Big Brothers Golf Toumament to be held on June 19th, 2001. - (IIn RESOLUTIONS Resolution #65/01 - Appendix #1 Moved by Councillor Brenner Seconded by Councillor Holland That the Report ofthe Executive Committee dated April 23, 2001, be adopted. CARRIED Resolution #66/01 Moved by Councillor Pickles Seconded by Councillor Johnson WHEREAS the Municipalities of Pickering, Ajax, Uxbridge, Markham and Whitchurch- Stouffville and the Regional Municipalities of Durham and York Region, with the Toronto Region Conservation Authority, have funded the Duffins Creek and Carruthers Creek watershed study, that is in review at present, to the sum of$140,000.00; and .- WHEREAS the watershed study is being done now before severe land use has taken place and has detrimental effects on the natural features of both watersheds; and WHEREAS the municipalities have funded these studies so that elected representatives in all levels of government can make better land use decisions in each watershed area; and WHEREAS the Federal Government through Transport Canada has significant land ho Idings in this area; and WHEREAS substantially more funding IS required to continue and complete these studies; THEREFORE BE IT RESOLVED THAT the Council of the City of Pickering seek the support of the municipal and regional partners involved as well as the Toronto Region Conservation Authority in requesting that Transport Canada become a full partner in the study of the Carruthers Creek and Duffins Creek Watershed areas; and THAT Transport Canada be requested, by the existing partners, to contribute annually a sum of $150,000 to fund the completion of the watershed studies of the Carruthers and Duffins Creek; and - THAT a copy of this resolution be forwarded to Transport Canada Minister, David Collenette, the above noted municipalities, the Toronto Region Conservation Authority, Bryan Wilfert, M.P. Oak Ridges and Dan McTeague, M.P., Pickering/AjaxlUxbridge. CARRIED --3-- Resolution #67/01 Moved by Councillor Johnson Seconded by Councillor Brenner For a Leave to Introduce a Motion concerning a Women's Shelter to be located in - Durham west. CARRIED Resolution #68/01 Moved by Councillor Johnson Seconded by Councillor Brenner WHEREAS the Ajax-Pickering Women's Centre is a registered non-profit charitable organization; and WHEREAS the Centre is trying to raise funds for a much needed Women's Shelter in Durham west; and WHEREAS the Pickering 2000 Millennium Fund is being closed and there may be a surplus in that account; NOW THEREFORE the Council of the City of Pickering hereby directs that any surplus funds in the Pickering 2000 Millennium Fund be donated to the Ajax-Pickering Women's Centre. - CARRIED Recorded Vote: Yes: Councillors Brenner, Holland, Johnson, McLean, Pickles, Ryan and Mayor Arthurs Resolution #69/01 Moved by Councillor Holland Seconded by Councillor Brenner 1. That the Corporation of the City of Pickering's Executive Committee be replaced by three Committees of Council, one for each of the three Municipal Departments - a Planning Committee, an Operations Committee and a Finance and Corporate Services Committee effective June 1, 2001; and 2. That there be a transition period effective June 1, 2001 until September 2001 whereby all Corporate matters would be dealt with through a Committee of the Whole that would report to Council; and That the Committee of the Whole meet on the 2nd and 4th Monday of each month as set out on the meeting schedule; and - 3. That each Committee of Council be comprised of 3-4 members of Council and that the Mayor of the City of Pickering sit ex-officio on all committees; and 4. That every Member of Council be allowed to attend and vote at Planning Committee meetings regardless of their membership in that committee; and --4-- 5. That each Member of Council may sit on as many as two committees but is not required to have membership in any committee; and 6. That all former Executive Committee items be considered by the appropriate Committee of Council to make recommendations to Council; and - 7. That each committee meet such that two committees report to the first Council meeting of the month and the remaining committee report to the last Council meeting of the month unless the Mayor, CAO or a majority of committee members by petition call an emergency meeting; and 8. That each committee determine its own meeting schedule so long as ample time is provided to consider and make recommendations back to Council for consideration and so that it fits into the rotation as outlined in point 7, and 9. That the Planning Committee, Operations Committee and Finance and Corporate Services Committee meet in the evening on all matters pertaining to public interest as determined through public consultation; and That staff of the Division of Corporate Projects & Policy facilitate a Stakeholders Forum within the interim period with the community and Council to define matters considered to be of public interest; and That an invitation be sent to, but not limited to, all individuals who have shown an interest through written comments with this item to participate in the Stakeholders Forum. - 10. That the membership of each Committee of Council be determined by Council no later than May 22,2001 for a term to expire November 31,2003; and 11. That the membership of subsequent Committees of Council be determined at the beginning of each new term of office in tandem with other committee appointments; and 12. That the Chair of each Committee of Council rotate alphabetically every meeting among the Committee membership; and 13. That Site Plan Committee be dissolved into the Planning Committee; and 14. That Members of Council receive an honorarium per meeting not to exceed $2,500 per annum for each committee of which they are a member; and 15. That at the end of one year of implementation of this new structure, Council and senior staff evaluate the success of the new structure as well as calculate the savings and efficiencies that have resulted from the initiative. CARRIED AS AMENDED - Recorded Vote on Resolution #69/01: Yes: Councillors Brenner, Holland, Johnson and McLean No: Councillors Pickles, Ryan and Mayor Arthurs Recorded Vote on Item #9 as Amended: Yes: Councillors Brenner, Holland, McLean, Pickles, Ryan and Mayor Arthurs No: Councillor Johnson --5-- Council considered the following motions in conjunction with the above resolution: Resolution #69/01(a) Moved by Councillor Brenner Seconded by Councillor McLean -. That Item #2 be replaced to read "That there be a transition period effective June 1,2001 until September 2001 where by all Corporate matters would be dealt with through a Committee of the Whole that would report to Council." CARRIED Resolution #69/01(b) Moved by Councillor Pickles Seconded by Councillor Johnson That Item #2 be further amended by adding "That the Committee of the Whole meet on the 2nd and 4th Monday of each month as set out on the meeting schedule." CARRIED Resolution #69/01(c) Moved by Councillor Brenner Seconded by Councillor McLean - That Item #9 be amended by adding: 9. (ii) That during the 3 month transition period each committee establish a work plan in consultation with community members; and that each work plan include but not be restricted to the following criteria: (a) Guidelines that will determine what is considered to be of Public Interest in determining when meetings should be held and the setting of targets. (b) A communication strategy that will ensure agendas are available in enough time to promote public participation and the setting of targets. (c) Establishing of Operational procedures that will provide for the ability to introduce informal discussions between public and committee on matters of public interest. (d) Establishing and reporting of best practises ofthe committee structure. (e) Developing a mechanism to evaluate after one year if targets have been met and recommendations for a continuation or no continuation ofthis structure; and (ill) That each Committee file their Work Plan at the first meeting of September of the Committee of the Whole and following which will be presented to Council for consideration. LOST - Recorded Vote: Yes: Councillors Brenner, Holland and McLean No: Councillors Johnson, Pickles, Ryan and Mayor Arthurs --6-- Resolution #69/01(d) Moved by Councillor Pickles Seconded by Councillor Brenner That Item #9 be amended to read "That the Planning Committee, Operations Committee and Finance and Corporate Services Committee meet in the evening." --- CARRIED Resolution #69/01(e) Moved by Councillor Brenner Seconded by Councillor Holland That Item #9 be further amended by adding: "on all matters pertaining to public interest as determined through public consultation." CARRIED Recorded Vote: Yes: Councillors Brenner, Holland, McLean and Mayor Arthurs No: Councillors Johnson, Pickles and Ryan Resolution #69/0l(f) Moved by Councillor Brenner Seconded by Councillor McLean - That Item #9 be further amended by adding: "that staff of Corporate Projects & Policy facilitate a Stakeholders Forum within the interim period with the community and Council to define matters considered to be of public interest." CARRIED Recorded Vote: Yes: Councillors Brenner, Holland, Johnson, McLean, Ryan and Mayor Arthurs No: Councillor Pickles Resolution #69/01(2) Moved by Councillor Ryan Seconded by Councillor Pickles That Item # 14 concerning an honorarium be deleted. LOST Recorded Vote: Yes: Councillors Pickles, Ryan and Mayor Arthurs No: Councillors Brenner, Holland, Johnson and McLean - Resolution #69/01(h) Moved by Councillor Ryan Seconded by Councillor Brenner That Item #14 be amended by adding: "per meeting not to exceed $2,500 per annum." CARRIED -~7-- Recorded Vote: Yes: Councillors Brenner, Holland, Johnson, McLean, Pickles and Ryan No: Mayor Arthurs Resolution #69/01(0 ~ Moved by Councillor Ryan Seconded by Councillor Holland That Item #9 be amended by adding thereto the following: "That an invitation be sent to, but not limited to, all individuals who have shown an interest through written comments with this item to participate in the Stakeholders Forum." CARRIED Recorded Vote on Item #9 as Amended: Yes: Councillors Brenner, Holland, McLean, Pickles, Ryan and Mayor Arthurs No: Councillor Johnson (IV) BY-LAWS That Councillor Holland, seconded by Councillor Johnson, took leave to introduce by- laws of the City of Pickering: By-law Number 5829/01 .... Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in Part of Lot 16, Concession 1, (Part 1, 40R-19683), in the City of Pickering. (A 01/01) By-law Number 5830/01 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in Part of Lot 33, Concession 1, in the City of Pickering. (A 6/99, 18T-980l8 & OPA 99-001/P) By-law Number 5831/01 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan ofthe City of Pickering District Planning Area, Region of Durham in Part of Lot 23, Concession 1, (Part 2, Plan 40R-4643)), City of Pickering. (A 19/01) By-law Number 5832/01 Being a by-law to dedicate those parts of Lot 171, Registrar's Compiled Plan 816, designated as Parts 2 and 3, Plan 40R-12593 (Rouge Hill Court) as public highway. By-law Number 5833/01 - Being a by-law to exempt Lots 1, 4 and 10, Plan 40M-1956, Pickering, from part lot control. By-law Number 5834/01 Being a by-law to exempt Lots 1, 2, 3, 19 and 21, Plan 40M-2033, Pickering, from part lot control. CARRIED --8-- THIRD READING: Councillor Holland, seconded by Councillor Johnson, moved that the report of the Committee of the Whole on By-law Numbers 5829/01, 5830/01, 5831/01, 5832/01, 5833/01 and 5834/01 be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. - CARRIED (V) OTHER BUSINESS 1. Councillor Ryan advised of a City Meeting to be held in the Council Chambers on May 24th, at 7:00 p.m. He explained that this meeting will not have a set agenda and invited all citizens wishing to discuss any issue to feel free to attend. 2. The following matters were considered prior to the regular meeting: a) The Chief Administrative Officer distributed copies of the Building Permit Activity Summary. Councillor Ryan requested that this summary include a column to compare the same period from the previous year. b) The Chief Administrative Officer displayed for Council the Ontario Waste Management Award won by Pickering for recycling. b) The Chief Administrative Officer advised that Mike Dickson of Dickson Contracting passed away. Mr. Dickson was the contractor on the new Library. - c) The Chief Administrative Officer advised that he and the Fire Chief will be visiting the States for two days to view communication. (VI) CONFIRMATION BY -LAW By-law Number 5835/01 Councillor Johnson, seconded by Councillor Brenner, moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of the Corporation of the City of Pickering at its Special Council Meeting of April 17, 2001, Special Council Meeting of April 23, 2001 and Regular Council Meeting of May 7,2001. and that the same be now finally passed and that the Mayor and Clerk sign the same and that the Seal of the Corporation be thereto affixed. CARRIED (VII) ADJOURNMENT The Meeting adjourned at 11 :06 p.m. ,- ~.~ MAYO ./ DATED c_ APPENDIX #1 CITY OF PICKERING That the Executive Committee of the City of Pickering having met on April 23, 2001, presents its eighth report to Council and recommends: 1. PLANNING & DEVELOPMENT REPORT PD 12-01 VERIDIAN CORPORATION PART OF LOT 16, CONCESSION 1 NOW PART 1, PLAN 40R-8469 (NORTHEAST CORNER OF BA YL Y STREET & SQUIRES BEACH ROAD) - 1. That Zoning By-law Amendment Application A 01/01, submitted by Rinders Consultants Ltd. on behalf of Pickering Pentecostal Church and Veridian Corporation, on lands being Part of Lot 16, Concession 1, known as Part 1, Plan 40R-8469, City of Pickering, to amend the existing zoning to permit the establishment of a place of religious assembly and a day care facility while maintaining approximately 1,050 square meters of office space, be APPROVED, subject to the conditions outlined in Appendix No. I to Report Number PD 12-01. 2. MAYORS REPORT MO 01-01 GOVERNANCE REFORM PROCESS -DURHAM REGION 1. That City Council receive for information, Report to Council MO 01-01 on the governance reform process in Durham Region. - 2. That City Council request Durham Council to not establish a final position on governance reform until the "Made-in-Durham" governance study being undertaken for the City of Pickering and the City of Oshawa by The Berkeley Consulting Group is completed. 3. That pending completion of the Berkeley Consulting Group's study, the City of Pickering confirm that it remains supportive of: a) A modified 2-tier system with a "slimmed down" Region acting as an agent of the lower tier; b) Potential municipal amalgamations, including the amalgamation of Pickering and Ajax; and c) A review of a reduction in the number of politicians in Durham Region. 4. That a copy of Report to Council MO 01-01 be forwarded to Regional Council and all other municipalities in Durham Region. 3. HUMAN RESOURCES REPORT HR 03-01 MODIFIED WORK PROGRAM POLICY (RESOLUTION #215/97 ~ 1. That the Report HR 03-01 regarding the Modified Work Program Policy be received by Council; and 2. That Resolution #215/97 (Item # 10, Passed on June 16, 1997) be rescinded. "- - -. --2-- 4. LEGAL REPORT L 04-01 ROAD CLOSING AND SALE OF CITY LANDS PART OF THE ROAD ALLOWANCE BETWEEN LOTS 34 & 35, CONCESSION 3. PICKERING That the Solicitor for the City commence the process of stopping-up and closing for the purpose of sale, the remaining "opened portion" of the Road Allowance between Lots 34 & 35, Concession 3, Pickering. 5. LEGAL REPORT L 05-01 ROAD CLOSING AND SALE OF CITY LANDS PART LOT 20, CONCESSION 8, PICKERING (PART OF PART 7, PLAN 40R-17520, NOW DESIGNATED AS PART 1, PLAN 40r-XXXX) ACORN LANE TURNING CIRCLE That the Solicitor for the City commence the process of stopping-up and closing for the purpose of sale, a portion of the part of Lot 20, Concession 8, Pickering, originally designated as Part 7, Plan 40R-17520 and now designated as Part 1, Plan40R-XXXX. 6. PROCLAMATIONS "EMPLOYMENT WEEK" "Loonie for Autism Day" - April 27, 2001 "Hearing Awareness Month" - May, 2001 "National Missing Children's Day" - May 25, 2001 "Green Ribbon of Hope Month" - May, 2001 "Health Before Pregnancy Month" - June, 2001