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Home My WebLink AboutJuly 6, 2015. , �- _- mw ��,_. :. ,' _ �. i:-- �' _ �'T-.� � , ,�...� .s ��: � �i� /� C 1\ � Present: Mayor Ryan Councillors: K. Ashe I. Cumming R.Johnson B. McLean J. O'Connell D. Pickles — arrived at 2:10 pm Also Present: T. Prevedel P. Bigioni J. Hagg , T. Melymuk M. Gadzovski S. Karwowski B. Duffield D. Selsky C. Rose D. Shields I. Marouchko N. Emery L. Roberts Executive Commi�t�� Vleeting IVlinutes Monday, July 6, 2015 2:00 pm - Council Chambers Chair: Counciflor Pickles - Chief Administrative Officer - Director, Corporate Services & City Solicitor - Fire Chief - Director, City Development - Division Head, Water Resources & Development Services - Division Head, Finance & Treasurer - Manager, Facilities Operations - Manager, Capital Projects & Infrastructure - Chief Planner - City Clerk - Water Resources Engineer - Coordinator, Traffic Operations - Committee Coordinator Mayor Ryan assumed the Chair in the absence of Councillor Pickles (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1. Lisa Robinson Re: Report ENG 14-15 Proposed All-Way Stop Control, Rosebank Road and Toynevale Road Lisa Robinson appeared before the Committee with respect to the proposed all-way stop control at Rosebank Road and Toynevale Road. She thanked Council as well as staff for expediting the installation. 1 2 . , ... ,,..w � ;,� :-�-��=:r�a. � : ;�:�� .��_� il.�� 1► Michael Ordanis Executive Committee Meeting Minutes Monday, July 6, 2015 2:00 pm - Council Chambers Chair: Counciltor Pickles Re: Report ENG 10-15 All-Way Stop Control Review, Maple Ridge Drive Michael Ordanis appeared before the Committee to express his concerns and to seek clarification with respect to the relocation of the all-way stop control located at Maple Ridge Drive and Harvest Drive. He noted that the primary reason for the location of tf�e all way stop was not to assist pedestrians crossing, but to slow down the traffic and deal with careless drivers going off the road. He felt the questionnaire was misleading and stated that pedestrians could cross at Harvest Drive. He stated the current location of the all way stop is ideal, noting improved safety since the installation and indicated that the data would show this� Fle felt that relocating the all-way stop would decrease its effectiveness. A question and answer period ensued with respect to the effectiveness of the all- way stop since its installation. 3. Peter Whiteley Re: Report ENG 10-15 All-Way Stop Control Review, Maple Ridge Drive Peter Whiteley appeared before the Committee in support of the recommendation to relocate the all way stop to Maple Ridge Drive and Maple Gate Road/Pebblestone Crescent. He noted that pedestrians would not walk down to Harvest Drive in order to cross the street, He indicated that the most recent survey received more response which clearly indicated support for this location. He also felt that by relocating the all-way stop would accomplish the same results, and felt that this was the obvious location� . A brief discussion period ensued with respect to the survey results. Councillor Pickles assurr�ed the Chair at 2:28 pm (III) Matters for Consideration Director, Culture & Recreation, Report CR 10-15 Tender for Replacement of Air Handling Units and Return Fans at Pickering Recreation Complex -Tender No. T-12-2015 Recommendation 2 2 � lIN { a� .�� 7�1 � �. �� — _._-��_, �.� � C 1\ Moved by Councillor McLean Seconded by Councilfor Johnson 2 Executive Cornrr�ittee Meeting Minutes Monday, July 6, 2015 2:00 pm - Council Chambers Chair: Councillor� Pickles That Report CR 10-15 of the Director, Culture & Recreation regarding the Replacement of Air Handling Units and Return Fans at Pickering Recreation Complex be received; That Tender No. T-12-2015 submitted by Mapleridge Mechanical in the amount of $179,828.20 (HST included) be accepted; 3. That the total gross project cost of $272,488.00 (HST included), including the amount of the tender and other associated costs, and the total net project cost of $245,384.00 (net of HST rebate), be approved; 4. That Council authorize the Division Head, Finance & Treasurer to finance the project, as provided for in the 2015 and 2014 Pickering Recreation Complex Capital Budgets, in the amount of $245,384.00 from the Federal Gas Tax Reserve Fund; and 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried Director, Culture & Recreation, Report CR 14-15 2014 Accessibility Progress Report - 5 Year Accessibili�y Plan 2012-2016 A brief discussion period ensued with accessibility concerns which were noted during Canada Day at Kinsmen Park. Members questioned whether a plan was in place to deal with the inaccessible issues in and around the parking area over to the ball diamonds, as it is currently difficult to manouever on gravel. Staff responded to questions raised. Recommendation Moved by Councillor McLean Seconded by Councillor Ashe That Report CR 14-15 of the Director, Culture & Recreation regarding the 2014� Accessibility Progress Report be received. 3 Carried 3 C! ., :- Jlu�_ _ - — .... � �'i �'��pi�' ", _ _ �i�?: �:�z. � ;�°. lia.-:a�a°.c, 3.s. _ _�. _ _ _�� .� � I► Executive Committee Meeting Minutes Monday, July 6, 2015 2:00 pm - Council Chambers Chair: Councillor Pickles Director, Culture & Recreation, Report CR 16-15 Whitevale & District Residents' Association -Lease Agreement Recommendation Moved by Councillor McLean Seconded by Councillor Ashe That Report CR 16-15 of the Director, Culture & Recreation regarding the Whitevale & District Residents' Association be received; 2. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Whitevale & District Residents' Association set out in Attachment 1 to this Report, subject to minor revisions acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; and 3. That appropriate City of Pickering officiafs be authorized to take the necessary action to give efFect thereto. Carried Director, Culture & Recreation, Report CR 17-15 Tender for Oddfellows Hall Relocation at Pickering Museum Village -Tender No. T-11-2015 Recommendation Moved by Councillor McLean Seconded by Councillor Ashe That Report CR 17-15 of the Director, Cufture & Recreation regarding the Oddfellows Hall Relocation at Pickering Museum Village be received; . 2. That Tender No. T-11-2015 submitted by Jeffery G Wallans Construction Ltd. in the amount of $372,848.02 (HST included) be accepted; 3. That the total gross project cost of $505,863.00 (HST included), including the amount of the tender and other associated costs, and the total net project cost of $455,545.00' (net of HST rebate), be approved; 0 5 l�Lf[� O� � ,�, . `��' ��'� PI - � � = Executive �or�nrnittee Meeting Minutes Monday, July 6, 2015 2:00 pm - Council Chambers Chair: Councillor Pickles 4. That Council authorize the Division Head, Finance & Treasurer to finance the net project cost in the amount of $455,545.00 as follows: a) The sum of $400,000.00 as approved in the 2014 Museum Gapital Budget to be increased to $455,000.00, be financed by undertaking an internal loan not to exceed ten years; b) The sum of $545.00 to be funded from property taxes; and 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried Director, Engineering & Public Works, Report ENG 10-15 All-way Stop Control Review, Maple Ridge Drive Discussion ensued regarding the appropriateness of a second all-way stop location. Members requested data compiled since the instalfation one year ago, as weff as the current data on the location be provided prior to the Councif ineeting. Recommendation Moved by Mayor Ryan Seconded by Councillor Ashe That Report ENG 10-15 of the Director, Engineering & Public Works regarding an all-way stop review on Maple Ridge Drive be received; 2. That the attached by-law be enacted to amend Schedule "7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed relocation of the existing all-way stop control at the intersection of Maple Ridge Drive and Harvest Drive to the intersection of Maple Ridge Drive and Maple Gate Road/Pebblestone Crescent; and 3. That a yellow centreline be placed along the curve on Maple Ridge Drive between Harvest Drive and Bushmill Street and a warning sign be installed for eastbound traffic before the bend. 5 Carried on a Recorded Vote as Follows: . , �� ,,,.. _�= = . --- - .-_. - l.�,__��: = � � .�. . ,A_:cev. 3�,. = �� ,/ � LI,. �. . Yes Councillor Ashe Councillor Cumming Councillor Johnson Councillor Pickles Mayor Ryan Executive Committee Meeting Minutes Monday, July 6, 2015 2:00 pm - Council Chambers Chair: Councillor Pickles No Councillor McLean Councillor O'Connell 6. Director, Engineering & Public Works, Report ENG 12-15 Consultanfi Seleciion for the Engineering Design of the Pine Creek Stormwater Managemenf Facility and Outfall Channel Restoration A brief question period ensued with Members seeking clarification on anticipated start times for the project. Recommendation Moved by Mayor Ryan Seconded by Councilfor McLean That Report ENG 12-15 of the Director, Engineering & Public Works regarding the Consultant Selection for the Engineering Design of the Pine Creek Stormwater Management Facility and Outfall Channel Restoration be received; 2. That the proposal No. RFP-3-2015 submitted by Aquafor Beech Ltd, to undertake the Engineering Design for the Pine Creek Stormwater Management Facility and Outfall Channel Restoration in the amount of $70,648.00 (HST included) be accepted; 3. That the total gross project cost of $106,247.00 (HST included), including the RFP amount, TRCA fees and associated costs, and the total net project cost of $95,679.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance & Treasurer to finance the total net project cost of $95,679.00 as follows: a) The sum of $63,786.00 to be funded from Other Revenue York Region-SEC Enhancements; b) The sum of $25,833.00 to be funded from the Development Charges- City's Share Reserve; � I �,�. , ��_��-�-�L'�=.�- , ; �y.:: : ,.3 ��-�_--�------�� 1� �)CG'CUttV� GOf111111$t@e Mee�ting Minutes Monday, July 6, 2015 2:00 pm - Council Chambers Chair: Councillor Pickles c) The sum of $6,060.00 to be funded fram the Development Charges (DC)-Stormwater Management Reserve Fund; and 5. That the appropriate City of Pickering officiafs be authorized to take necessary action to give effect thereto. Carried 7. Director, Engineering & Public Works, Report ENG 13�15 Proposed Traffic and Parking By-Iaw Updates A brief discussion period ensued with Members questioning whether there would be additional parking enforcement on Glenanna Road� Recommendation Moved by Councillor Johnson Seconded by Councillor McLean That Report ENG 13-15 of the Director, Engineering & Public Works regarding various proposed updates to the Traffic and Parking By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "1" and Schedule "2" to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed on- street parking on St. Martins Drive, and proposed stopping and parking restrictions on sections of Pepperwood Gate, Merritton Road, Glenanna Road and Toy Avenue. Carried 8. Director, Engineering & Public Works, Report ENG 14-15 Proposed All-Way Stop Control, Rosebank Road and Toynevale Road A discussion period ensued with Members questioning the timing of traffic counts and whether construction of the Whites Road bridge had been factored into the �rvarrants. Concerns were noted that if the volume counts were incorrect, it could negate safety by the installation being based on inaccurate data. It was felt that more information was required. Recommendation 7 . , ��. _ _,,.._� � , { u-� s.�.,„, ��7;�� !a= �� =�' �.,y = �:1��"'-'�'��"3'��s'-'m il.� � 1� Moved by Mayor Ryan Seconded by Councillor McLean Executive Committee Meeting Minutes Monday, July 6, 2015 2:00 pm - Council Chambers Chair: Councillor Pickles 1, That Report ENG 14-15 of the Director, Engineering & Public Works regarding the proposed installation of an all-way stop control at the intersection of Rosebank Road and Toynevale Road be received; 2. That the attached draft by-law be enacted to amend Schedule "7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at th� intersection of Rosebank Road and Toynevale Road; and 3. That the existing school crossing guard station on Rosebank Road in front of Rosebank Road Public School be relocated to tlie intersection of Rosebank Road and Toynevale Road commencing September, 2015. Referred later in the meeting [Refer to following motion] Moved by Councillor O'Connell Seconded by Councillor McLean That Report ENG 14-15 be referred back to staff for further information. Carried 9. Director, Engineering & Public Works, Report ENG 15-15 Consulting and Professional Services for the Detailed Design of Culverts and Erosion Control for Krosno Creek A brief question period ensued with Members seeking clarification on anticipated start times for the project, Recommendation Moved by Councillor McLean Seconded by Councillor Cumming That Report ENG 15-15 of the Director, Engineering & Public Works regarding Consulting and Professional Services for the Detailed Design of Culverts and Erosion Control for Krosno Creek be received; 0 10 / � �° �,,.. _ :,:=� ;� ;�� _ -�-� __— , .� _..... �:/�� Executive Committee Meeting Minutes Monday, July 6, 2015 2:00 pm - Council Chambers Chair: Councillor Pickles 2. That Council approve the hiring of The Municipal Infrastructure Group Ltd. for consulting and professional services in accordance with Purchasing Policy 10.05, as the assignment is more than $30,000.00; 3. That the fee proposal submitted by The Municipal Infrastructure Group Ltd. for Consulting and Professional Services for the Detailed Design of Culverts and Erosion Control for Krosno Creek in the amount of $281,537.24 (HST included) be accepted; 4. That the total gross project cost of $344,625.00 (HST included) including the quoted amount and other associated costs, and the total net project cost of $310,345.00 (net of HST rebate) for Consulting and Professional Services for the Detailed Design of Culverts and Erosion Control for Krosno Creek be accepted; 5. That Council authorize the Division Head, Finance & Treasurer to finance the total net project cost of $310,345.00 as follows: a) the sum of $225,873.00 to be funded from the Development Charges- City's Share Reserve; b) the sum of $84,472.00 to be funded from the Development Charges- Stormwater Management Reserve Fund; 6. That the appropriate City of Pickering officials be authorized to take necessary action to give thereto: Carried Director, Corporate Services & City Solicitor, Report FIN 19-15 Section 367/358 of the Municipal Act — Adjustment to Taxes Recommendation Moved by Councilfor Johnson Seconded by Mayor Ryan 1. � That Report FIN 19-15 of the Director, Corporate Services & City Solicitor be received; That the write-off of taxes as provided for under Sections 357/358 of the Municipal Act, 2001 be approved; and, 0 ., /-� �/11�. _� Y �+�::�^-�...�' z �._=;�i��_,-_G,r„�� , , , ��::� ,,, i�=�-��: � , L' Executive Committee Meeting Minutes Monday, July 6, 2015 2:00 pm - Councif Chambers Chair: Councillor Pickles 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto, Carried 11. Director, Corporate Services & City Solicitor & Fire Chief, Report FIN 20-15 Regional Fire Services Study Recommendation Moved by Councillor O'Connell Seconded by Gouncillor McLean That Report FIN 20-15 of the Director, Corporate Services & City Solicitor and the Fire Chief be received; 2. That Council not support a study by the Regional Municipality of Durham of the impact of a proposed Regional merger of Fire Services; and 3. That a copy of this Report and Council's Resolution be forwarded to the Chief Administrative Officer and the Chair and Chief Executive Officer of the Regional Municipality of Durham. Yes Councillor Cumming Councillor Johnson Councillor O'Connell Councillor Pickles Mayor Ryan Carried on a Recorded Vote As Follows No Councillor Ashe Councillor McLean 12� Fire Chief, Report FIR 03-15 Supply and Delivery of One 2013 Smeal Heavy Duty Aerial Ladder Recommendation Moved by Mayor Ryan Seconded by Councillor McLean That Report FIR 03-15 of the Fire Chief regarding the Supply and Delivery of One 2013 Smeal Heavy Duty Aerial Ladder be received; 10 � ��tr1 a� � � - �� _ - PI � Executive Committee Meeting Minutes Monday, July 6, 2015 2:00 pm - Council Chambers Chair: Councillor Pickles 2. That Council waive Purchasing Policy (PUR 010) Section 6.11; 3. That the proposal submitted by Smeal Fire Apparatus Ltd. for the Suppfy and Delivery of One 2013 Smeal Heavy Duty Aerial Ladder in the amount of $1,115,253,50 (HST included) be accepted; 4. That the total gross project coSt of $1,137,854.00 (HST included), including the proposal amount and other associated costs, and the total net project cost of $1,024,673.00 (net of HST rebate) be approved; 5. That Council autharize the Division Head, Finance & Treasurer to finance the net project cost of $1,024,673.00 as follows: a) the sum of $1,020,000.00 to be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten years; b) the sum of $4,673.00 to be funded from property taxes; c) that the annual repayment charges in the amount of approximately $122,650.00 be included in the annual Current Budget commencing in 2016 or subsequent year in which the debentures are issued and continuing thereafter until the debenture financing is repaid. 6. That the draft by-law attached to this report be enacted; and 7. Further that the appropriate City of Pickering Officials be authorized to take the necessary action to give effect hereto. Carried 13. Fire Chief, Report FIR 04-15 Supply and Delivery of Seven Fire Vehicles Replacements Recommendation Moved by Mayor Ryan Seconded by Councillor McLean That Report FIR 04-15 of the Fire Chief regarding the Supply and Delivery of Seven Fire Vehicles Replacements be received; 11 :�� ,,;,.. � -��: -- � �. :� .��=�,_�,�, =_�i��n �iJ.� � I� Executive Committee Meeting Minutes Monday, July 6, 2015 2:00 pm - Council Chambers Chair: Councillor Pickles 2. That Quotation No. Q-24-2015, for the Supply and Delivery of Seven Fire Vehicfes Replacements in the amount of $192,302.27 (HST included) submitted by Durham Chrysler podge Jeep Ram Limited, Grimsby Ford Motors Holding Inc., and Maciver podge Limited be accepted; 3 0 5 � That the total gross project cost of $216,823.00 (HST included) and the total net project cost of $195,256.00 (net of HST rebate) be approved; That Council authorize the Division Head, Finance & Treasurer to finance the net project cost of $195,256.00 as follows: a) b) the sum of $190,000.00 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed five years; the sum of $5,256:00 be funded from property taxes; c) the annual repayment charges in the amount of approximately $42,000.00 be included in the annual Current Budget commencing in 2016 or subsequent year in which the debentures are issued and continuing thereafter until the debenture financing is repaid; That the draft by-law attached to this report be enacted; and That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 14, Director, Corporate Services & City Solicitor, Report LEG 07-15 City of Pickering sale to Altridge Properties Inc� -Block 90 and Part Blocks 84, 94 and 95, Plan 40M-1515 (Parts 1 to 4, Plan 40R-28842) Recommendation Moved by Councillor Johnson Seconded by Councillor Cumming That Report LEG 07-15 of the Director, Corporate Services & City Solicitor be received; 12 e�� a� � Executive ��r�rnittee ��- . �-�� ' ' ��-_ �M�= Meeting Minutes PI �� Monday, July 6, 2015 2:00 pm - Council Chambers Chair: Councillor Pickles 2. That the following lands (the "City's Lands") be declared to be surplus to the needs of the City: a) Part Bfock 84, Plan 40M-1515, being Part 1, b) Part Block 95, Plan 40M-1515, being Part 2, c) Part Block 94, Plan 40M-1515, being Part 3, d) Block 90, Plan 40M-1515, now being Part 4, Plan 40R-28842 Plan 40R-28842 Plan 40R-28842 Plan 40R-28842; 3. That the sale of the City's Lands to Altridge Properties Inc., be authorized subject to any required easements, for the sale price of $187,950.00 on terms and conditions satisfactory to the Director, Corporate Services & City Solicitor; 0 � That the Mayor, City Clerk, and Director, Corporate Services & City Solicitor be authorized to execute all documentation necessary to give effect to the above recommendations; and That the appropriate City officials be authorized to undertake the necessary actions required to implement the above recommendations. Carried (IV) Other Business Councillor O'Connell reiterated her intent to bring forward a Notice of Motion regarding environmental labelling at gas stations. 2. Councillor O'Connefl requested that the Taxi-Cab By-law be looked at to include some form of protection provision with respect to fease agreements on private property. She expressed concerns with the inequaliiy of licencing fees should individual property owners be allowed to negotiate with individual taxi cab drivers and brokerages, which could lead to monopoliese 3. Councillor Cumming noted his intent to bring forwarci a Notice of Motion regarding a current review and revisions to the current Parking By-law. 4. Councillor Pickles requested that staff request additional information from Canada Post regarding changing the mailing address of Locust Hill to Pickering and that the information be shared with the residents. 13 . , _= �„�: -� �--=�m oi��7:=.-.-� .!� ��=ia,:. - y �s3:�.� � �./ � I► �X�CUtIVe COC11.C111t�@@ Meeting Minutes Nlonday, July 6, 2U15 2:00 pm - Council Chambers Chair: Councillor Pickles 5e Councillor Pickles requested that staff look into interim measures such as paved sidewalks on at least one side of Finch Avenue west of Valfey Farm Road for pedestrian access. 6� Councillor Pickles reiterated his intent to bring forward a Notice of Motion with respect to the Greenbelt matters. (V) Adjournment The meeting adjourned at 3;43 pm, 14