Loading...
HomeMy WebLinkAboutApril 2, 2002 - - - Council Meeting Minutes Tuesday, April 2, 2002 7:30 p.m. PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner M. Holland R Johnson B. McLean D. Pickles D. Ryan ALSO PRESENT: T. 1. Quinn E. Buntsma N. Carroll G. Paterson B. Taylor D. Kearns - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Committee Coordinator (0 ADOPTION OF MINUTES Special Meeting of March 18, 2002 Regular Meeting of March 18,2002 (II) DELEGATIONS 1. Dave Johnson, representing the Frenchman's Bay Festival Committee, addressed Council with respect to the 2002 Frenchman's Bay Festival. He thanked Mayor Arthurs for being Honorary Chair of the Festival and requested Council to continue their financial support. He further requested the proclamation of June 7, 8 & 9 as Frenchman's Bay Festival Weekend and also the closing of Liverpool Road south of Annland St. for festival events. 2. Gayle Clow, representing Hospice Durham, addressed Council to request further funding from the City of Pickering for this organization. She advised that Hospice Durham is a non-profit, community based organization. She requested City Council's continued financial support and Regional Councillors support of a request to the Region for funding. 3. Steven Fredericks, representing VOCAL, addressed Council with respect to Federal Lands in Pickering, Markham and Uxbridge. He stated that the Mayor's Report concerning this matter is premature and should be tabled. Issues are still outstanding which need to be addressed by the Stakeholders Forum. He suggested that a meeting be held with the Stakeholders Forum and that this item be brought back before Council prior to summer recess. - 1 - Council Meeting Minutes Tuesday, April 2, 2002 7:30 p.m. Resolution #59/02 - Moved by Councillor Holland Seconded by Councillor Brenner That David Steele be heard as a delegation. CARRIED 4. David Steele congratulated staff and commented that the 2002 budget was the best he had seen in years. He questioned what is left in Capital Reserves, where is the report requested by the Chief Administrative Officer on infill lands in the urban area and suggested that this report be broken down into industrial, commercial and residential. He further asked what has been downloaded ftom the Province and the Region. (ID) RESOLUTIONS Resolution #60/02 - Appendix #1 Moved by Councillor Holland Seconded by Councillor Ryan -. That the Report of the Committee of the Whole dated March 21, 2002, concerning the 2002 Current and Capital Budgets, be adopted. CARRIED Resolution #61/02 - Appendix #ll Moved by Councillor Johnson Seconded by Councillor Brenner That the Report of the Finance & Operations Committee dated March 25, 2002, be adopted with the following amendment: Item #3 Was amended at the end of the second paragraph by adding the words' as the matter is under review' . . CARRIED Council considered the following motion in conjunction with the above resolution: - Resolution #61/02(a) Moved by Councillor Johnson Seconded by Councillor Holland That Item #3 be amended at the end of the second paragraph by adding the words' as the matter is under review' . CARRIED -2- Council Meeting Minutes Tuesday, April 2, 2002 7:30p.m. Resolution #62/02 - Moved by Councillor Ryan Seconded by Councillor McLean 1. That Council receive for information, Report to Council MO 02-02 concerning the Federal Lands in Pickering, Markham and Uxbridge; and 2. That Council acknowledge that agreement could not be reached between the affected municipalities and Transport Canada as to a legally and technically acceptable way of implementing the alternative approach to federal airport zoning authorized under Section 5.81 (1) of the Federal Aeronautics Act, and accordingly that the Federal Minister of Transport be advised that the City is no longer prepared to pursue the use of this alternative approach; and 3. That the Federal Minister of Transport be advised of the City's interest in participating in a formal Stakeholders Consultative Process generally as set out in Attachment No.1 to this Report; and further that the Minister be requested to confirm his Department's intention to support and participate in such a process; and 4, That the Councils of the other affected municipalities be requested to enact similar resolutions advising of their position with respect to the use of the alternative approach to federal airport zoning, and their participation in a formal Stakeholders Consultative Process with Transport Canada; and - 5. That a copy of this Report be forwarded to the Federal Minister of transport, the local municipalities of Markham, Uxbridge, Whitby, Ajax, and Whitchurch-Stouffville, the regional municipalities of Durham and York, all other stakeholders involved in the process, and to Dan McTeague, M.P. Pickering-Ajax-Uxbridge, and Janet Ecker, M.P.P. Durham West. TABLED Council considered the following motion in conjunction with the above: Resolution #62/02(a) Moved by Councillor Johnson Seconded by Councillor Brenner That Resolution #62/02 be tabled. CARRIED - Recorded Vote: Yes: Councillors Brenner, Holland, Johnson and Pickles No: Councillors McLean, Ryan and Mayor Arthurs - 3 - Council Meeting Minutes Tuesday, April 2, 2002 7:30p.m. Resolution #63/02 - Moved by Councillor Holland Seconded by Councillor McLean WHEREAS public participation in the deliberation of planning applications by Council is vital and is an essential cornerstone of our municipal, democratic process; and WHEREAS the Planning Act provides a statutory requirement in Ontario Regulations 198/96 that the public be notified of Official Plan amendments and Zoning by-law amendments by the mailing of a notice within a 120 meter radius and the posting of notice by means of a sign; and WHEREAS on the advice of legal council, the Council of the Corporation of the City of Pickering has been informed that the 120 meter mailing radius may not be extended as this distance is a prescribed, statutory distance that may not be altered; and WHEREAS the 120 meter radius is ineffective in ensuring that affected residents receive notice of an Official Plan Amendment or Zoning By-law Amendment that could have direct impact upon them; and WHEREAS increasing the mailing notification radius ensures that more residents can participate in the planning process and that the process is made more accessible and transparent; NOW THEREFORE the Council of the Corporation of the City of Pickering urges the Government of Ontario to establish the 120 meter mailing notification radius as a minimum and not a fixed distance for Official Plan and Zoning By-Law amendment applications; and - FUTHER THAT the Province of Ontario allow municipalities to increase the distance of the mailing notification radius so long as that radius is applied consistently to all applications considered by the municipality and so long as it is not less than 120 meters in distance from the application; and FURTHER THAT the Association of Municipalities of Ontario be requested to adopt and advocate this position on behalf of municipalities and residents of Ontario; and FURTHR THAT this motion be circulated to all GTA municipalities and . All area Mayors and Chairs . Janet Ecker, M.P.P - Pickering-Ajax-Whitby . Tony Clement, Minister of Municipal Affairs and Housing . Ernie Eves, Premier of the Province of Ontario . Dalton McGuinty, Leader ofthe Official Opposition CARRIED Resolution #64/02 - Moved by Councillor Holland Seconded by Councillor McLean WHEREAS the Corporation of the City of Pickering does not have a strategic plan that outlines its goals, priorities and aspirations as a corporation; and WHEREAS in a time of limited financial and human resources, capital must be targeted to achieve measurable and effective results' and , -4- Council Meeting Minutes Tuesday, April 2, 2002 7:30 p.m. WHEREAS the establishment of a strategic plan would focus our budget preparation and adoption process, prioritization of staff time and projects and clearly define the City of Pickering's short and long term goals both internally to our staff and externally to our residents, businesses and those potentially interested in making an investment in Pickering; and -. WHEREAS the strategic plan should outline broad but specific objectives that are applied across the Corporation to rationalize service and expenditure and focus effort on end outcomes; and WHEREAS such a strategic plan, when reviewed annually, can chart out the priorities and projects for the coming year and map out a plan of action for subsequent years; and WHEREAS the formation of a corporate strategic plan feeds into the annual reporting process that is currently being explored by staff; and WHEREAS an annual report without clearly stated corporate objectives, values and priorities is merely a collection of statistics; and WHEREAS a strategic plan can position the Corporation of the City of Pickering to be consistently proactive rather than reactive and give defined benchmarks that can be compared against results through an annual reporting process; and WHEREAS the City of Pickering's vision statement references being 'ready for the 21 st Century" and should be updated to reflect the central tenants of the strategic plan once in place; -. NOW THEREFORE the Council of the Corporation of the City of Pickering, through the coordination of the Chief Administrative Officer's office, meet with senior staff to establish the framework and process for the development, maintenance and effective utilization of a corporate strategic plan; and FURTHER THAT through this meeting, an annual review process of the strategic plan be considered in coordination with an annual reporting process; and THAT this meeting occur before the end of May, 2002. CARRIED (IV) BY-LAWS That Councillor Ryan, seconded by Councillor Brenner, took leave to introduce by-laws of the City of Pickering: By-law Number 5968/02 Being a By-law to dedicate that part of Block 32, Plan 40M-1987, designated as Part 3, Plan 40R-21O03 (Helm Street) as public highway. -. By-law Number 5969/02 Bein~ a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the OffiCial Plan of the City of Pickering District Planning Area, Region of Durham in Part of Lot 21, Concession 1, Part of Block 1 and 2, Plan 40M-1231 (Parts 1 to 12, Plan 40R-19896) City of Pickering. (A 29/01) , CARRIED - 5- Council Meeting Minutes Tuesday, April 2, 2002 7:30p.m. THIRD READING: -. Councillor Ryan, seconded by Councillor Brenner, moved that the report of the Committee of the Whole on By-law Numbers 5968/02 and 5969/02, be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (V) OTHER BUSINESS 1. Councillor Pickles gave notice of a motion concerning Federal Lands. 2. Councillor Holland gave notice of a motion concerning the creation of a report concerning Regional contributions to the City. 3. Councillor Holland also gave notice of a motion concerning garbage and waste services. 4. The following matters were discussed prior to the regular meeting: a) The Chief Administrative Officer advised that a Book of Condolence will be placed in the foyer for the passing of the Queen Mother. -.. b) The Chief Administrative Officer advised that a budget package will be distributed by the end of the week. c) The Chief Administrative Officer advised of parking problems that will occur at 1210 Radom Street due to garage maintenance. (vn CONFIRMATION BY-LAW By-law Number 5970/02 Councillor Brenner, seconded by Councillor Ryan, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of the Corporation of the City of Pickering at its Special Council Meeting of March 18, 2002 and its Regular Council Meeting of April 2, 2002. CARRIED (vll) ADJOURNMENT The Meeting adjourned at 10:30 p.m. DATED (i~ (~;b L -.----7 5=-~ . ...'- - MAYOR C------ - 6 - Appendix I Committee of the Whole COW 2002-4 That the Committee of the Whole of the City of Pickering having met on March 21, 2002, to review the 2002 Current and Capital Budgets, presents its fourth report to Council and recommends: - 1. CORPORATE SERVICES REPORT CS 05-02 2002 CURRENT & CAPITAL BUDGETS The Budget Committee recommend to Council for adoption: 1. a) That the 2002 Gross Current (Operating) Budget of $47,115,816, including capital expenditures from current revenues in the amount of $1,307,018, with estimated revenues of $20,969,206, Special Capital Levies of $369,000 and a net levy of$26,515,610 resulting in an increase of7.66 per cent over 2001 be adopted as amended; and b) That the Director, Corporate Services & Treasurer present the 2002 Property Tax Rates for adoption by Council when further information ITom the Region of Durham and the Province of Ontario is available; and c) That the two year Current (Operating) Budget Forecast (2003 - 2004) be received as preliminary estimates for financial planning purposes. 2. a) That the 2002 Capital Budget with a Gross Expenditure of $12,296,959 be adopted as presented; and -.. b) That the following capital financing sources be received as presented in the 2002 Capital Budget: Transfer from Current Fund to Capital Fund $ 1,307,018 Transfers from Reserves: - Capital Equipment - Contingency (Assessment Appeals) 965,541 75,000 Transfers from Reserve Funds - Community Facilities - Development Charges - Parkland Development - Public Warks Services - City Share Development Charges Projects 35,540 723,460 682,600 82,800 753,400 - Debt Lease Donations Superbuild Other 5,012,000 45,000 1,345,600 1,174,000 95.000 $12.296.959 c) That the Two-Year Capital Budget Forecast (2003-2004) be received for financial planning purposes and that it be reviewed by all parties with a view towards reducing the level of projected debt in these years; and - 7 - Appendix I Committee of the Whole COW 2002-4 - d) That total debt financing of $5,012,000 for the projects identified in the 2002 Capital Budget in the amount of $100,000 for a period not to exceed 5 years; $3,574,000 for a period not to exceed 10 years and, $1,338,000 for a period not to exceed 20 years be approved; and e) That projects identified in the 2002 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval by Council of the expenditure and the financing before proceeding; 3. That the 2002 Current & Capital Budgets for the Ajax Pickering Transit Authority (APT A) be supported in principal as follows: a) Current Capital $2,697,502 1.209,500 $3.907.002 The "Transit Tax Levy" to be transferred from the Region of Durham in the amount of$1,621,000 be applied towards: Capital expenditures in the amount of$1,209,500; the Transitional Core Current (Operating) Budget in the amount of $124,401 and, the balance of $287,099 be transferred to the Transit Reserve to be established by the Treasurer. - a) That any grant funding received by the City of Pickering or APT A go towards the applicable capital or current expenditure with any resultant surplus City of Pickering budget funding being transferred to the Transit Reserve to assist in funding future year's APT A Budgets. b) That the Director, Corporate Services & Treasurer is authorized to establish a Reserve to be known as the "Transit Reserve" and this reserve shall consist of funds raised for transit purposes and not immediately required and such other funds as Council may approve from time to time. 4. That future tax increases be recommended at a minimum of the annual increase in the Consumer Price Index; and 5. That the Director, Corporate Services &Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure the budget, the increase in taxes and the tax billing process is proper and complete; and 6. That any surplus current operating funds at year end 2002, in excess of $110,000 be transferred equally to the Rate Stabilization Reserve and the Community Facilities Reserve Fund; and 7. That the appropriate staff of the City of Pickering be given authority to give effect thereto. - - 8- Appendix n Finance & Operations Committee Report FOC 2002-3 That the Finance & Operations Committee of the City of Pickering having met on March 25, 2002 presents its third report to Council: - 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 05-02 DURHAM REGION "WHO DOES WHAT" STAGE IT SERVICES REVIEW 1. That the joint Report OES 005-02 be received; and 2. That the Durham Region "Who Does What" Stage IT Services Review Business Case Report - January 2002 prepared by Deloitte & Touche be received for information; and 3. That an Implementation Strategy for the Road Network Rationalization Business Case using the one-way funding model, subject to consideration with respect to funding for Finch Avenue be prepared, through the "Who Does What" Committee for consideration by the Councils of the Area Municipalities and the Region of Durham; and 4. That Implementation Strategies for Depot Rationalization and Engineering Development Approvals be prepared through the WDW Committee for consideration by the Councils of the Area Municipalities and the Region of Durham; and 5. That an Implementation Strategy for Regional Road Maintenance not be pursued due to the negative Business Case; and -.. 6. That the consideration of an Implementation Strategy for Solid Waste Collection be tabled pending the outcome of current initiatives both locally and regionally; and 7. That the "Who Does What" Committee remain intact to deal with customer service enhancements, and service delivery optimization and agreements regarding road- related permits, vehicle and equipment purchasing, ongoing review of road network and depot rationalization, lead role on inftastructure projects and standardization of chargebacks, and report back to Area Municipal and Regional Councils with future recommendations; and 8, That Report OES 005-02 and Council's recommendations be forwarded to Regional Staff to be received as the City of Pickering's comments on Region of Durham Report 2002-J-5. 2. OPERATIONS & EMERGENCY SERVICES REPORT OES 08-02 PROPOSED EXTENSION AND EXPANSION OF THE "ROLLING TO REDUCE" THREE STREAM CART BASED WASTE DIVERSION PILOT PROJECT - 1. That the Joint Report OES 008-02 ftom the Operations and Emergency Services Department and Corporate Services Department, concerning Proposed Extension and Expansion of the "Rolling to Reduce" Three Stream Cart Based Waste Diversion Pilot Project, be received for information; and 2. That City Council pre-approve the new line item in the 2002, Solid Waste Current Budget for the Operations & Emergency Services Department, Municipal Property & Engineering Division, to extend the term of the existing pilot project by nine (9) months ftom April 1, 2002, to December 31, 2002, at a cost of $155,250; and 3. That a copy of this report be forwarded to the Region of Durham and that the Region be requested to costshare on the extension and expansion of the pilot project on a 50/50 basis. - 9- -- .... - Appendix n Finance & Operations Committee Report FOC 2002-3 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 013-02 REPORT ON THE REGION OF DURHAM'S PROPOSAL TO PASS A BY-LAW ASSUMING ALL SOLID WASTE MANAGEMENT RESPONSffiILITIES WITHIN THE REGION 1. That Report OES 013-02 regarding solid waste management responsibilities be received; and 2. That the Region of Durham be advised that the City of Pickering will be a "non- participating" municipality in the Region's acceptance of all waste management powers, at this time, as the matter is under review. 4, OPERATIONS & EMERGENCY SERVICES REPORT OES 004-02 LIVERPOOL ROAD SOUTH AREA - DETAIL REVIEW 1. That Report OES 004-02, concerning Liverpool Road South Area, Detail Review, be received for information; and 2. a) That the remaining capital project balance of $206,383 approved in 2000 for Storm Sewer Improvements and Road Widening - Liverpool Road from Old Orchard Road to Commerce Street - Account #2320-6181, be reallocated to Phase One (Millennium Square to Wharf Street) of the Liverpool Road South Area Detail Review; and b) That the remaining capital project balance of $2,500 approved in 2000 for Sidewalks - Liverpool Road from Orchard Road to Commerce Street - Account #2323-6108, be reallocated to Phase One (Millennium Square to Wharf Street) of the Liverpool Road South Area Detail Review; and 3. That $25,000 ftom this funding be approved to hire a consultant to prepare design details of the landscape and streetscape components for the Great Lakes Nautical Village Theme; and 4. That staff of the City of Pickering be authorized to give effect hereto. 5. CHIEF ADMINISTRATIVE OFFICER REPORT CAO 02-02 NEW FIRE HALL SITE AND BUILDING ISSUANCE OF REQUEST FOR PROPOSAL 1. That Report to Council CAO 02-02 concerning a new fire hall site and building on Highway 7, be received; and 2. That Council authorize staff to issue a Request for Proposal, generally as set out in Attachment No.1 to this Report, for the hiring of a consultant to complete the required federal environmental assessment for the fire hall site, and to conclude the building design and construction program for the fire hall building. 6. OPERATIONS & EMERGENCY SERVICES REPORT OES 012-02 2002 REGIONAL ROAD CAPIT At PROGRAM AND FOUR-YEAR FORECAST 1. That Report OES 012-02 providing information on the Region of Durham's 2002 Regional Road Capital Program and Four- Year Forecast be received. - 10 - Appendix n Finance & Operations Committee Report FOe 2002-3 7. OPERATIONS & EMERGENCY SERVICES REPORT OES 11-02 DON BEER ARENA - EXPANSION & RENOVATION -. 1. That the joint report of Operations & Emergency Services Department and Corporate Services Department OES 11-02, concerning Don Beer Arena - Expansion & Renovation be received; and 2. That Council award Tender T -1-2002 to Atlas Corporation in the amount of $3,400,000 plus GS.T.; and 3. That Council approve the full project cost of $4,066,000; and 4. That Council authorize the entering into a three party agreement with the City, Pickering Hockey Association (P.R.A.) and Durham West Girls Hockey Association (DWGHA) for the shared cost and financing of the project; and 5. That Council authorize the Director, Corporate Services & Treasurer to request the Region of Durham to finance the project through the issuance of debt; and a) Debt financing in the amount of $1,677,000 for a period not exceeding 20 years and $1 million for a term to be determined, at rates to be determined, be approved; and -. b) Interest and principal repayment charges in the amount of approximately $150,000 annually be included in the annual Current Budget for the City of Pickering commencing in 2003 and continuing thereafter until the loan is repaid; and c) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2002 as established by the Province for municipalities in Ontario; and d) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 6. That the appropriate officials of the City of Pickering be given authority to give effect thereto. - - 11 -