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HomeMy WebLinkAbout2002/03/25 Finance & Operations Committee Meeting Minutes Monday, March 25, 2002 at 1:30 p.m. Chair: Councillor Johnson PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner M. Holland R. Johnson B. McLean D. Pickles D. Ryan ALSO PRESENT: T. Quinn E. Buntsma G. Paterson B. Douglas T. Melymuk R. Holborn S. Reynolds S. Brake K. Senior D. Kearns (I) - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Corporate Services & Treasurer - Fire Chief - Division Head, Corporate Projects & Policy - Division Head, Municipal Property & Engineering - Division Head, Culture & Recreation - Supervisor, Traffic Engineering & Waste Management - Manager, Accounting Services - Committee Coordinator ADOPTION OF MINUTES Meeting of February 25, 2002 (II) DELEGA TIONS Glen Brown, Bowler Dr., addressed Committee to request that the three hour parking provisions contained in the Parking By-law be rescinded. He advised that he brought this issue before staff one year ago and then to Councillor McLean. He stated that this by-law has no constructive purpose and is poorly written. He requested that Committee take this matter before Council and request that this by-law be rescinded. 1. A presentation was made by Ainslie Wood and Gordon Glover, Deloitte & Touche, regarding the Durham Region "Who Does What" Stage II Services Review Business Case Report - January, 2002. 2. (III) MA TTERS FOR CONSIDERATION 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 005-02 DURHAM REGION "WHO DOES WHAT" STAGE II SERVICES REVIEW Approved As Amended See Recommendation #1 Finance & Operations Committee Meeting Minutes Monday, March 25, 2002 at 1:30 p.m. Chair: Councillor Johnson 2. OPERATIONS & EMERGENCY SERVICES REPORT OES 08-02 PROPOSED EXTENSION AND EXPANSION OF THE "ROLLING TO REDUCE" THREE STREAM CART BASED WASTE DIVERSION PILOT PROJECT Approved See Recommendation #2 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 013-02 REPORT ON THE REGION OF DURHAM'S PROPOSAL TO PASS A BY-LAW ASSUMING ALL SOLID WASTE MANAGEMENT RESPONSIBILITIES WITHIN THE REGION Approved As Amended See Recommendation #3 4. OPERATIONS & EMERGENCY SERVICES REPORT OES 004-02 LIVERPOOL ROAD SOUTH AREA - DETAIL REVIEW Approved As Amended See Recommendation #4 5. CHIEF ADMINISTRATIVE OFFICER REPORT CAO 02-02 NEW FIRE HALL SITE AND BUILDING ISSUANCE OF REQUEST FOR PROPOSAL Approved See Recommendation #5 Council moved In-Camera to discuss Report CAO 02-02 at 4:09 p.m. and rose at 4: 15 p.m. 6. OPERATIONS & EMERGENCY SERVICES REPORT OES 012-02 2002 REGIONAL ROAD CAPITAL PROGRAM AND FOUR-YEAR FORECAST Approved See Recommendation #6 7. OPERATIONS & EMERGENCY SERVICES REPORT OES 11-02 DON BEER ARENA - EXPANSION & RENOV ATION Approved See Recommendation #7 (IV) OTHER BUSINESS 1. Councillor Ryan questioned the funding relationship between the City of Pickering and West Rouge Canoe Club. He advised of a concern received from a resident regarding their issuance of a cheque to the West Rouge Canoe Club for the purchase of a Millennium Board for the walkway. He requested the Chief Administrative Officer and the Director, Corporate Services & Treasurer to review this matter and prepare a report to be brought back before Council. 2. Councillor Johnson questioned where the gravel for grading City roads is purchased and suggested that other types of road base be investigated. Finance & Operations Committee Meeting Minutes Monday, March 25, 2002 at 1:30 p.m. Chair: Councillor Johnson 3. The Director, Operations & Emergency Services distributed correspondence concerning Rolling to Reduce - Waste Diversion Pilot Project. 4. The Director, Operations & Emergency Services advised that, due to the OPSEU strike, the contractor on Petticoat Creek Bridge has been delayed in receiving a large load permit for traveling from Barrie to Pickering. (V) ADJOURNMENT The meeting adjourned at 4:34 p.m. Appendix II Finance & Operations Committee Report FOC-2002-3 That the Finance & Operations Committee, having met on March 25, 2002, presents its third report to Council and recommends: 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 05-02 DURHAM REGION "WHO DOES WHAT" STAGE II SERVICES REVIEW 1. That the joint Report OES 005-02 be received; and 2. That the Durham Region "Who Does What" Stage II Services Review Business Case Report - January 2002 prepared by Deloitte & Touche be received for information; and 3. That an Implementation Strategy for the Road Network Rationalization Business Case using the one-way funding model, subject to consideration with respect to funding for Finch Avenue be prepared, through the "Who Does What" Committee for consideration by the Councils of the Area Municipalities and the Region of Durham; and 4. That Implementation Strategies for Depot Rationalization and Engineering Development Approvals be prepared through the WDW Committee for consideration by the Councils of the Area Municipalities and the Region of Durham; and 5. That an Implementation Strategy for Regional Road Maintenance not be pursued due to the negative Business Case; and 6. That the consideration of an Implementation Strategy for Solid Waste Collection be tabled pending the outcome of current initiatives both locally and regionally; and 7. That the "Who Does What" Committee remain intact to deal with customer service enhancements, and service delivery optimization and agreements regarding road- related permits, vehicle and equipment purchasing, ongoing review of road network and depot rationalization, lead role on infrastructure projects and standardization of chargebacks, and report back to Area Municipal and Regional Councils with future recommendations; and 8. That Report OES 005-02 and Council's recommendations be forwarded to Regional Staff to be received as the City of Pickering's comments on Region of Durham Report 2002-J-5. 2. OPERATIONS & EMERGENCY SERVICES REPORT OES 08-02 PROPOSED EXTENSION AND EXPANSION OF THE "ROLLING TO REDUCE" THREE STREAM CART BASED WASTE DIVERSION PILOT PROJECT 1. That the Joint Report OES 008-02 from the Operations and Emergency Services Department and Corporate Services Department, concerning Proposed Extension and Expansion of the "Rolling to Reduce" Three Stream Cart Based Waste Diversion Pilot Project, be received for information; and 2. That City Council pre-approve the new line item in the 2002, Solid Waste Current Budget for the Operations & Emergency Services Department, Municipal Property & Engineering Division, to extend the term of the existing pilot project by nine (9) months from April 1, 2002, to December 31,2002, at a cost of$155,250; and 3. That a copy of this report be forwarded to the Region of Durham and that the Region be requested to costshare on the extension and expansion of the pilot project on a 50/50 basis. Appendix II Finance & Operations Committee Report FOC-2002-3 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 013-02 REPORT ON THE REGION OF DURHAM'S PROPOSAL TO PASS A BY-LAW ASSUMING ALL SOLID WASTE MANAGEMENT RESPONSIBILITIES WITHIN THE REGION 1. That Report OES 013-02 regarding solid waste management responsibilities be received; and 2. That the Region of Durham be advised that the City of Pickering will be a "non- participating" municipality in the Region's acceptance of all waste management powers, at this time, as the matter is under review. 4. OPERATIONS & EMERGENCY SERVICES REPORT OES 004-02 LIVERPOOL ROAD SOUTH AREA - DETAIL REVIEW 1. That Report OES 004-02, concerning Liverpool Road South Area, Detail Review, be received for information; and 2. a) That the remaining capital project balance of $206,383 approved in 2000 for Storm Sewer Improvements and Road Widening - Liverpool Road from Old Orchard Road to Commerce Street - Account #2320-6181, be reallocated to Phase One (Millennium Square to Wharf Street) of the Liverpool Road South Area Detail Review; and b) That the remaining capital project balance of $2,500 approved in 2000 for Sidewalks - Liverpool Road from Orchard Road to Commerce Street - Account #2323-6108, be reallocated to Phase One (Millennium Square to Wharf Street) of the Liverpool Road South Area Detail Review; and 3. That $25,000 from this funding be approved to hire a consultant to prepare design details of the landscape and streetscape components for the Great Lakes Nautical Village Theme; and 4. That staff of the City of Pickering be authorized to give effect hereto. 5. CHIEF ADMINISTRATIVE OFFICER REPORT CAO 02-02 NEW FIRE HALL SITE AND BUILDING ISSUANCE OF REQUEST FOR PROPOSAL 1. That Report to Council CAO 02-02 concerning a new fire hall site and building on Highway 7, be received; and 2. That Council authorize staff to issue a Request for Proposal, generally as set out in Attachment No.1 to this Report, for the hiring of a consultant to complete the required federal environmental assessment for the fire hall site, and to conclude the building design and construction program for the fire hall building. 6. OPERATIONS & EMERGENCY SERVICES REPORT OES 012-02 2002 REGIONAL ROAD CAPITAL PROGRAM AND FOUR-YEAR FORECAST 1. That Report OES 012-02 providing information on the Region of Durham's 2002 Regional Road Capital Program and Four- Year Forecast be received. Appendix II Finance & Operations Committee Report FOC-2002-3 7. OPERATIONS & EMERGENCY SERVICES REPORT OES 11-02 DON BEER ARENA - EXPANSION & RENOV ATION 1. That the joint report of Operations & Emergency Services Department and Corporate Services Department OES 11-02, concerning Don Beer Arena - Expansion & Renovation be received; and 2. That Council award Tender T-1-2002 to Atlas Corporation in the amount of $3,400,000 plus G.S.T.; and 3. That Council approve the full project cost of $4,066,000; and 4. That Council authorize the entering into a three party agreement with the City, Pickering Hockey Association (P.H.A.) and Durham West Girls Hockey Association (DWGHA) for the shared cost and financing of the project; and 5. That Council authorize the Director, Corporate Services & Treasurer to request the Region of Durham to finance the project through the issuance of debt; and a) Debt financing in the amount of $1,677,000 for a period not exceeding 20 years and $1 million for a term to be determined, at rates to be determined, be approved; and b) Interest and principal repayment charges in the amount of approximately $150,000 annually be included in the annual Current Budget for the City of Pickering commencing in 2003 and continuing thereafter until the loan is repaid; and c) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2002 as established by the Province for municipalities in Ontario; and d) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 6. That the appropriate officials of the City of Pickering be given authority to give effect thereto.