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Home My WebLink About2001/11/26 Operations (4:30 pm) Operations Committee Meeting Minutes Monday, November 26,2001 at 4:30 p.m. Chair: Councillor Ryan PRESENT: - Mayor Wayne Arthurs COUNCILLORS: B. McLean D. Pickles D. Ryan ALSO PRESENT: T. Quinn E. Buntsma B. Douglas R. Holborn S. Reynolds D. Kearns - Chief Administrative Officer - Director, Operations & Emergency Services - Fire Chief - Division Head, Municipal Property & Engineering - Division Head, Culture & Recreation - Committee Coordinator (D ADOPTION OF MINUTES Meeting of October 24,2001 Meeting of November 5, 2001 - (ID MATTERS FOR CONSIDERATION 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 32-01 PUBLIC WORKS OFFICIALS "WHO DOES WHAT" STATUS REPORT Approved See Recommendation #1 2. OPERATIONS & EMERGENCY SERVICES REPORT OES 30-01 FIRE UNDERWRITERS SURVEY Approved See Recommendation #2 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 31-01 FIRE SERVICES PROTOCOL FOR HAZARDOUS MATERIAL (HAZMAT) AND BIO HAZARD RESPONSE Approved See Recommendation #3 - 4. OPERATIONS & EMERGENCY SERVICES REPORT OES 37-01 WIDTEV ALE BLACKSMITH SHOP RESTORATION PROPOSAL WIDTEV ALE PARK Approved See Recommendation #4 - 1 - .- ".. . - Operations Committee Meeting Minutes Monday, November 26,2001 at 4:30 p.m. Chair: Councillor Ryan 5. OPERATIONS & EMERGENCY SERVICES REPORT OES 33-01 CONSTRUCTION PRIORITIES FOR REGIONAL ROADS WITHIN THE CITY OF PICKERING Approved See Recommendation #5 6. OPERATIONS & EMERGENCY SERVICES REPORT OES 34-01 PESTICIDE USE CITY OF PICKERING PROPERTY Approved See Recommendation #6 7. OPERATIONS & EMERGENCY SERVICES REPORT OES 36-01 AMENDMENT OF PARKING BY-LAW 2359/87 BALATON AVENUE FRONTING SIR JOHN A MACDONALD PUBLIC SCHOOL By-law Forwarded To Council 8. OPERATIONS & EMERGENCY SERVICES REPORT OES 35-01 STOP SIGN BY-LAW 2632/88 BAGGINS STREET AT MELMAN STREET SANDY BEACH ROAD AT MONTGOMERY PARK ROAD By-law Forwarded To Council STAFF ITEMS FOR DISCUSSION 1. The Director, Operations and Emergency Services distributed Report OES 38-01, concerning Tender T-12-2001 - Tender for Removal and Replacement of Concrete Box Culvert on Whitevale Road and Tender T-8-200l - Tender for Culvert No. 213 Modifications Pickering - Uxbridge Townline. Approved See Recommendation #7 (IV) OTHER BUSINESS 1. The Division Head, Culture & Recreation advised that the City of Pickering received two plaques at the Provincial launch of 'High 5', a Parks & Recreation Ontario Quality Assurance Program. 2. Councillor Pickles requested that the by-law concerning placement of stop signs at various intersections be brought back before the Operations Committee. An information report will be prepared and submitted at the first Operations Meeting in January. 3. Mayor Arthurs requested an update on the construction schedule for the intersection of Dixie Road and Finch Avenue. -2- - ,- - Operations Committee Meeting Minutes Monday, November 26, 2001 at 4:30 p.m. Chair: Councillor Ryan (V) ADJOURNMENT The meeting adjourned at 5:58 p.m. - 3 - Appendix I Operations Committee Report OC-2001-4 That the Operations Committee, having met on November 26,2001, presents its fourth report to Council and recommends: - 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 32-01 PUBLIC WORKS OFFICIALS "WHO DOES WHAT" STATUS REPORT That Report OES 32-01, of the Division Head, Municipal Property & Engineering regarding "Who Does What" (WDW) Status Report, be received for information. OPERATIONS & EMERGENCY SERVICES REPORT OES 30-01 FIRE UNDERWRITERS SURVEY 2. That Council receive Report OES 30-01, regarding the Fire Underwriters Survey, for information purposes and as supporting documentation for the Fire Services Strategic Plan. 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 31-01 FIRE SERVICES PROTOCOL FOR HAZARDOUS MATERIAL (HAZMAT) AND BIO HAZARD RESPONSE .... That Council receive Report OES 31-01, regarding the Fire Underwriters Survey and endorse the "Protocol for Accessing Team - 1 Services" as the City's procedure for addressing Bio Hazard incidents. 4. OPERATIONS & EMERGENCY SERVICES REPORT OES 37-01 WHITEV ALE BLACKSMITH SHOP RESTORATION PROPOSAL WHITEV ALE PARK That Report OES 37-01 regarding the Whitevale Blacksmith Shop Restoration Proposal be received; and 1. That City Council at this time acknowledges and authorizes City-owned lands, being Whitevale Park, are the subject of an application to amend the zoning by-law respecting the proposed blacksmith shop in Whitevale, by William Waddell, on a without prejudice basis to the ultimate position that City Council might take in the future respecting the rezoning application; and 2. That City staff be authorized to work with Mr. Waddell to jointly develop a proposed partnership agreement on the Whitevale Blacksmith Shop Restoration Proposal for Council's approval; and - 3. That City of Pickering application fees related to the rezoning application and the issuance of applicable permits for the Whitevale Blacksmith Shop Restoration Proposal be waived; and 4. That appropriate officials at the City of Pickering be given authority to give effect thereto. -4- Appendix I Operations Committee Report OC-2001-4 5. OPERATIONS & EMERGENCY SERVICES REPORT OES 33-01 CONSTRUCTION PRIORITIES FOR REGIONAL ROADS WITHIN THE CITY OF PICKERING - That report OES 33-01 recommending Regional Road construction priorities within the City of Pickering be received, endorsed and forwarded to the Regional Municipality of Durham requesting that its recommendations be considered in the 2002 Budget and multi-year Capital Forecast. 6. OPERATIONS & EMERGENCY SERVICES REPORT OES 34-01 PESTICIDE USE CITY OF PICKERING PROPERTY 1. That Report OES 34-01 ITom the Division Head, Municipal Property & Engineering regarding pesticide use on municipal property be received for information; and 2. That Pickering Council endorse the concepts of Integrated Pest Management and Plant Health Care Program for the City's municipal land holdings; and 3. That staff continue to strive to minimize the use of pesticides and incorporate alternative products and methods into their Plant Health Care program; and ,. 4. That staff be directed to formalize and promote the Plant Health Care Program through an education program of public awareness and staff training. 7. OPERATIONS & EMERGENCY SERVICES REPORT OES 38-01 TENDER T -12-2001 - TENDER FOR REMOVAL AND REPLACEMENT OF CONCRETE BOX CULVERT ON WHITEV ALE ROAD AND TENDER T -8-2001 - TENDER FOR CULVERT NO. 213 MODIFICATIONS PICKERING- UXBRIDGE TOWNLINE 1. That Tender No. T-12-2001 submitted by Ron Robinson Limited Ltd. in the amount of $124,761.47 including 7% G.S.T. not be accepted per Information to Bidders Item No. 18(c). 2. That the approved funding for Removal and Replacement of Concrete Box Culvert on Whitevale Road be reallocated to the Culvert No. 213 Modification Pickering - Uxbridge Townline project. 3. That Tender No. T-8-2001 submitted by Montgomery MacEwan Contracting Ltd. in the amount of$278,395.81 including 7% G.S.T. be accepted. 4. That a project cost of$314,339.10 including the Tender amount and other associated costs be approved, and 5. That funding in the amount of$315,000.00 be approved. - - 5-