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Home My WebLink AboutPeter RodriguesTHE CAMPAIGN OF PETER RODRIGUES FINANCIAL STATEMENTS FOR THE CAMPAIGN PERIOD FROM JANUARY 2, 2014 TO DECEMBER 31, 2014 I-� u R � � iv SINCLAIR ' MACINTYRE LLP I CHARTERED ACCOUNTANTS 4-144 O�d I<ingsLon 2oad IeL 905 683 885b Ajax, Ontario Fax: 905 683 3428 L1T 2Z9 www.hsmca.com INDEPENDENT AUDITORS' REPORT To The Campaign of Peter Rodrigues and the Chief Electoral Officer of Ontario: We have audited the accompanying campaign period financial statements of the candidacy of Peter Rodrigues, which comprise the statement of assets and liabilities as at December 31, 2014, the income and expenses for the campaign period from January 2, 2014 to December 31, 2014 and a summary of significant accounting policies and other explanatory information. The iinancial statements have been prepared by the chief financial officer of Peter Rodrigues based on the financial reporting provisions of Section 42 of the Ontario Election Finances Act and guidelines issued by the Chief Electoral Officer. Chief Financial Officer's Responsibility for the Financial Statements The chief financial officer of Peter Rodrigues is responsible for the preparation and fair presentation of these financial statements in accordance with the financial reporting provisions of Section 42 of the Ontario Election Finances Act and guidelines issued by the Chief Electoral Officer and for such internal controls as the chief financial officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors' judgment, including the assessment of risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purposes of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the iinancial statements. INDEPENDENT AUDITORS' REPORT (continued) We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. Basis for Qualified Opinion Due to the inherent nature of the transactions of organizations of this type, the completeness of the various categories of income and expenses is not susceptible to satisfactory audit verification. Accordingly, our verification of income and expenses was limited to the amounts recorded in the records of Peter Rodrigues and we were not able to determine whether any adjustments might be necessary to income, expenses and period surplus/deficit for the campaign period from January 2, 2014 to December 31, 2014 and assets and liabilities as at December 31, 2014. Qualified Opinion In our opinion, except for the possible effects of the matter described in the Basis for Qualified Opinion paragraph, these financial statements present fairly, in all material respects, the assets and liabilities as at December 31, 2014 and the income and expenses of Peter Rodrigues for the campaign period from January 2, 2014 to December 31, 2014 in accordance with the financial reporting provisions of Section 42 of the Ontario Election Finances Act and the guidelines issued by the Chief Electoral Officer. ; � � -� �,/ r � ` ?i6%� �- �i � � ( �c,2n.��--- �,t,�w��- �r , Cx� � °U.�. _ �m t� Chartered Professional Accountants Licensed Public Accountants Ajax, Ontario March 13, 2015 Hurren Sinclair Maclntyre CPA's LLP 4— 144 Old Kingston Rd., Ajax, ON L1T 2Z9 T:905-683-8856 F:905-683-3428 W:www.hsmca.com �r�j • Ministry of Municipal Affairs 1 r' and Housing � • ' � • - • • i Form 4 Municipal Elections Act, 1996 (Section 78) Instructions: All candidates must complete Boxes A and B. Candidates who receive contributions or incur expenses beyond the nomination fee must complete Boxes C, D, Schedule 1, and Schedule 2 as appropriate. Candidates who receive contributions or incur expenses in excess of $10,000 must also attach an Auditor's Report. All surplus funds (after any refund to the candidate or his or her spouse) shall be paid immediately over to the clerk who was responsible for the conduct of the election. YYYY MM DD For the campaign period from (day candidate filed nomination) 2014 O1 02 to � Primary filing reflecting finances to December 31 (or 45th day after voting day in a by-election) ❑ Supplementary filing including finances after December 31 (or 45�h day after voting day in a by-election) Box A: Name of Candidate and O#fice '. Candidate's name as shown on the ballot Last Name Rodrigues Given Name(s) Peter Name of office for which the candidate sought election Ward name or no. (if any) Regional Councillor 3 Name of Municipality Pickering Spending limit issued by clerk $27,844.60 YYYY MM DD 2014 12 31 ❑ I did not accept any contributions or incur any expenses other than the nomination fee. (Complete Box A and 8 only) ' Box B: Declarafion I, Peter R , a candidate in the municipality of Pickering , hereby declare that to the best of my knowledge and belief that these financial statements and attached supporting schedules are true and correct. Declared before (clerk or commissioner) in the _�� a OT � l G.IVG:� v�-c�,._ on (YYYY/mm/dd) �,(5 � '�J /O � I o2..� ' �- � Signature of Clerk or Commissioner �p l 5 /0 3 l �.� Date Filed in the Clerk's Office (yyyy/mm/dd) .. il� } � � ' � * . � � . . # � � �� . .� �;, ' ` ' � � k �� ,� . Signature of Candidate 9503P (2013/11) O Queen's Printer for Ontario, 2013 Disponible en fran�ais Page 1 of 11 Box C: Statement of Campaign Income and Expenses LOAN Name of bank or recognized lending institution Amount borrowed $ INCOME Total amount of all contributions (From line 1A in Schedule 1) +$ 19,800.00 Refund of nomination filing fee +$ Sign deposit refund + $ Revenue from fund-raising events not deemed a contribution (From Part III of Schedule 2) + $ Interest earned by campaign bank account +$ Other (provide full details) 1. + $ 2. + $ 3. + $ Total Campaign Income (Do not include loan) _$ 19,800.00 C1 EXPENSES (Note: inciude the value of contributions of goods and services) Expenses subject to spending limit Nomination filing fee + $ Inventory from previous campaign used in this campaign (list details in Table 5 of Schedule 1) + $ Advertising + $ 8,689.59 Brochures/flyers + $ 1,955.04 Signs (including sign deposit) + $ 4,830.75 Meetings hosted + $ 350.00 Office expenses incurred until voting day +$ 630.04 Phone and/or Internet expenses incurred until voting day +$ 344.58 Salaries, benefits, honoraria, professional fees incurred until voting day +$ Bank charges incurred until voting day +$ 42.42 Interest charged on loan until voting day +$ Other (provide full details) 1. + $ 2. + $ 3. + $ Total Expenses subject to spending limit =$ 16,842.42 C2 Expenses not subject to spending limit Accounting and audit + $ 1,695.00 Cost of fund-raising events/activities (list details in Part IV of Schedule 2) +$ Voting day party/appreciation notices +$ 2,500.75 Office expenses incurred after voting day +$ Phone and/or Internet expenses incurred after voting day +$ Salaries, benefits, honoraria, professional fees incurred after voting day +$ Bank charges incurred after voting day +$ 8.44 Interest charged on loan after voting day +$ Expenses related to recount + $ Expenses related to controverted election +$ Expenses related to compliance audit +$ Expenses related to candidate's disability (provide full details) 1. + $ 2. + $ 3. + $ Other (provide full detaiis) 1. + $ 2. + $ 3. + $ Total Expenses not subject to spending limit Total Campaign Expenses (C2 + C3) _ $ 4,204.19 C3 _ $ 21046.61 C4 9503P (2013/11) Page 2 of 11 Box D: 'CalcuIation of Surplus or Deficit Excess (deficiency) of income over expenses (Income — Total Expenses) (C1 — C4) Eligible deficit carried forward by the candidate from the last election Total (D1 — D2) If there is a surplus, deduct any refund of candidate's or spouse's contributions to the campaign Surplus (or deficit) for the campaign + $ (1,246.61) D1 — $ D2 _ $ — $ _ $ (1,246.61) D3 If line D3 shows a surplus, the amount must be paid in trust, at the time the financial statements are filed, to the municipal clerk who was responsible for the conduct of the election. Amount of $ paid to municipal clerk in the municipality of 9503P (2013/11) Page 3 of 11 Schedule 1 - Contributions Part I— Summary of Contributions Contribution from candidate (include the value of inventory listed in Table 5) Contribution from spouse Total value of contributions not exceeding $100 per contributor • Include ticket revenue, contributions in money, goods and services where the total contribution from a contributor is $100 or less (do not include contributions from candidate or spouse). Total value of contributions exceeding $100 per contributor (from line 1 B; list details in Tables 1— 4) • Include ticket revenue, contributions in money, goods and services where the total contribution from a contributor exceeds $100 (do not include contributions from candidate or spouse). Less: Contributions returned or payable to the contributor Contributions paid or payable to the clerk, including contributions from anonymous sources exceeding $10 Total Amount of Contributions (Record in Box C) + $ 15,000.00 + $ + $ 100.00 + $ 4,'700.00 — $ — $ _ $ 19,800.00 1A Part II — List of Contributions from Each Single Contributor Totalling more than $100 Table 1: Monetary contributions from individuals other than candidate or spouse Name Margaret Almack Desmond Jardine Prince Thomas Kattayil Merna Burkholder Betty Burkholder Robert Almack Full Address 4745 Brock Rd SS 105 Claremont ON LlY lA2 502 Concession 4 Rd Pickering ON L1X 2R4 1732 Pure Springs Blvd Aj ax ON RR 2 STN Main Pickering ON L1V 2P9 RR 2 STN Main Pickering ON L1V 2P9 2770 Church St Blackstock ON LOB 1B0 Amount $ 200.00 500.00 �LIII�IZ17 G I I�IZ17 150.00 250.00 9503P (2013/11) Page 4 of 11 ❑ Additional information is listed on separate supplementary attachment Total 1,600.00 9503P (2013/11) Page 5 of 11 Table 2: Monetary contributions from corporations or unions Name (Legal and Carrying on Full Address President or Business As Business Ma Charles Sopher Consulting 407 Whitevale Road Whitevale ON LOH 1M0 Ajax Downs 380 Kingston Rd Justin Picov Aj ax ON L1Z 1W4 Louisville Homes Ltd. 376 Kingston Rd Unit 1 Pickering ON L1V lA4 JFC Developments Ltd. 25 Buggey Lane Ajax ON L1Z 1X4 Authorized Amount $ Representative 500.00 750.00 750.00 750.00 ❑ Additional information is listed on separate supplementary attachment Total � 2,750.00 Table 3: Contributions in goods or services from individuals other than candidate or spouse (Note: must also be recorded as expenses in Box C) Name Full Address Description of Goods Value $ or Services 9503P (2013/11) Page 6 of 11 ❑ Additional information is listed on separate supplementary attachment Total 9503P (2013/11) Page 7 of 11 Table 4: Contributions in goods or services from Name of Corporation Full Address (Legal and Carrying on Business As That's Great 168 Ramona Blvd. Entertainment Markham ON Disc Jockey L3P ZK8 Services corporations or unions (Note: must also be recorded as expenses in Box President or Authorized Description of Value $ Business Manager Representative Goods or Services Additional information is listed on separate supplementary attachment Total Part II Contributions (Add Totals from Tables 1-4) (Record in Part I- Summary) Sound equipment, music, mic, technician Part III - Inventory Table 5: Inventory of Campaign Goods and Materials from Previous Campaign used in this Campaign (Note: value must be recorded as a contribution from the candidate and as an expense) Description Date Acquired Supplier Current Market Quantity (yyyy/mm/dd) Value $ Total 350 350 $ 4,700� g Total Value $ 9503P (2013/11) Page 8 of 11 ❑ Additional information is listed on separate supplementary attachment Total 9503P (2013/11) Page 9 of 11 Schedule 2— Fundraising Events and Activities Fundraising Event/Activity Complete a separate schedule for each event or activity held ❑ Additional schedule(s) attached Description of fundraising event/activity Date of event/activity (yyyy/mm/dd) Part I — Ticket Revenue Admission charge (per person) (If there are a range of ticket prices, attach complete breakdown of all ticket sales) + $ Number of tickets sold X Total Ticket Revenue (2A x 2B) (Include in Schedule 1) Part II — Other revenue deemed a contribution (provide details (e.g. revenue from goods sold in excess of fair market value)) 1. + $ 2. + $ 3. + $ 4. + $ 5. + $ Total Part II Revenue (include in Schedule 1) Part III — Other revenue not deemed a contribution (provide details (e.g. contributions of $10 or less; market value of goods or services sold)) 1. + $ 2. + $ 3. + $ 4. + $ 5. + $ Total Part III Revenue (include in Box C) Part IV — Expenses related to fundraising event or activity (provide details) 1. + 2. + 3. + 4. + 5. + 6. + 7. + 8. + Total Part IV Expenses (include in Box C) $ $ $ $ $ $ $ $ 2A 2B _ � _ $ _ $ _ � 9503P (2013/11) Page 10 of 11 A candidate who has received contributions or incurred expenses in excess of $10,000 must attach an auditor's report. Professional Designation of Auditor Chartered Professional Accountant, Chartered Accountant Municipality Ajax Contact Information Name Last Name Sinclair Address Suite/Unit No. Street No. 4 144 CitylTown Ajax Street Name Old Kingston Road Telephone No. (including area code) Fax No. (905) 683 8856 ext.224 (905) 683-3428 First Name Neil Province ON Email Address nsinclair@hsmca. com Date (yyyy/mm/dd) 2015/03/13 Licence Number 1�6G'1Ci17'7 Postal Code L1T 2Z9 The report must be done in accordance with generally accepted auditing standards and must: • set out the scope of the examination • provide an opinion as to the completeness and accuracy of the financial statement and whether it is free of material misstatement � Report is attached Personal information, if any, collected on this form is obtained under the authority of sections 78 and 95 of the Municipal Elections Act, 1996. Under section 88 of the Municipal Elections Act, 1996 (and despite anything in the Municipal Freedom of Information and Protection of Privacy Act) documents and materials filed with or prepared by the clerk or any other election official under the Municipal Elections Acf, 1996 are public records and, until their destruction, may be inspected by any person at the cierk's office at a time when the office is open. Campaign financial statements shall also be made available by the clerk in an electronic format free of charge upon request. 9503P (2013/11) Page 11 of 11 r� � � . �r Ontar�o Ministry of Municipal Affairs and Housing Notice of Extension of Campaign Period - Form 6 Municipal Elections Act, 1996 (Sections 68, 82.1) Instructions • To be completed and filed with the clerk by candidates or registrants requesting an extension of the campaign period due to a deficit. • This notice must be filed on or before December 31 in the year of a regular election and 45 days after voting day in the case of a by-election. Name of Candidate and Office/Registrant and Question Name of Candidate/Registrant ;�,--� Last Name "� ` First Name ._ � Middle Initial - �`,, �q'`� � . r�� ' ✓ _i: _� �'" -� 9� �' .l .? %� "`�, ;:��-- � �-- , t—�~` � ! �,. Mailing Address Suite/Unit No. I Street No. _ Street Name ,--�`\ ,� .--� � _ � �! �. l:v ��,�' irt- a T"� r'�-% i�. L 1 City/Town , , i �-- `_' �- i-t' -=� � � /� f � Telephone No. (incl. area code) Fax No. Business Home —��._dE,_ c° i , ° e_--, _ � � l� � , `� �_. .. ` ! �- Ld� d �� . Name of office for which the candidate sought election or the question for �ich the registrant incurred expenses t. �- i � ��: =! �- L. �� - v ,"v' �� / � � . -,:-/;�:� Name of Municipality '�°� . f _ , ,°. � c _ /�, � � : , /�,, �,�.� , f'� f ; Province `.s ✓�i'. Email Address Ward name or no. (if any) �� Postal Code l - —T— - _.-- �...� �` , � � �.� Declara#io,� - ,, �i , I , � �r !`_=: �'� f �•� �''; � �� - l/, ;`= ` �� , the candidate/registrant mentioned above hereby give notice and declare to the clerk that I have a deficit and wish the campaign period to be extended in accordance with section 68. Declared before me at the � � � � of in the this , . � �- �� .�-, � . Of ; '.. � . ��C. , � ; � ; � day of " '- , 20 � , Signature of Clerk or Commissioner ' i � � � Date (yyyy/mm/dd) .t�,�� u�i.ti��i� �H�IRKER, � Commi�sinner, etc.,Regional Municipality �# Ouri�a�, for The Corporation Of th� �ityof Pickering. x�3res January 28, 2015. 10550P (2013/11) O Queen's Printer for Ontario, 2013 Disponible en franrais � � / � r- /f �� ' ,r� ) � � �'�'� _,:� , ;� 1 � 1:_ - e�) _ - - �- Signature of Candidate/Registrant d ,-�-*t', � "/L,° ;�°- � �� / �' r Date (yy�fy/mm/dd) ir�� r" Ontario Ministry of Municipal Affairs Financial Statement - Auditor's Report and Housing Form 4 Munrcipal Elections Act, 1996 (Section 78) Instructions: All candidates must complete Boxes A and B. Candidates who receive contributions or incur expenses beyond the nomination fee must complete Boxes C, D, Schedule 1, and Schedule 2 as appropriate. Candidates who receive contributions or incur expenses in excess of $10,000 must also attach an Auditor's Report. All surplus funds (after any refund to the candidate or his or her spouse) shall be paid immediately over to the clerk who was responsible for the conduct of the election. YYYY MM DD YYYY MM DD For the campaign period from (day candidate filed nomination) __ to '- ,. ❑ Primary filing reflecting finances to December 31 (or 45'h day after voting day in a by-election) [��'Supplementary filing including f nances after December 31 (or 45`h day after voting day in a by-election) Box A: Name of Candidate and Office Candidate's name as shown on the ballot Last Name j�� Given Name(s) Name of office for which the candidate sought election Name of Municipality . � �r Spending limit issued by clerk $ �, F _a�—�� Ward name or no. (if any) � did not accept any contributions or incur any expenses other than the nomination fee. (Complete Box A and 8 only) Box B: Declaration I, �'^- =_ - , a candidate in the municipality of I„ - '� , hereby declare that to the best of my knowledge and belief that these financial statements and attached supporting schedules are true and correct. Declared before (clerk or commissioner) in the � ; p� �C.,4�e.i'! � on (yyyy/mm/dd) o� O 1S � U�1 �( . �✓G� /�� Signature of Clerk or Commissioner ao �S � O°� / 11 Date Filed in the Clerk's Offi e(yyyy/mm/dd) .�SN DIANNE HARKER, Commissioner, etc, Fiepional Munictpeftty o+ Durham, forTheCorporatanofthe Citv ot Pickering, `xoi�esJanuary 28, 2018. � ;�, / � Signature of Candidate 9503P (2013/11) OO Queen's Printerfor Ontario, 2013 Disponible en fran�ais Page 1 of 8