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Home My WebLink AboutApril 5, 1999 - Budget Meeting •+ �N OF p,Ct� BUDGET MEETING F z APRIL 5TH w► 9:00 A.M. MINUTES A meeting of the Committee of the Whole of the Council of the Corporation of the Town of Pickering was held on April 5th, 1999 at 9:00 a.m. in the Main Committee Room to consider the Proposed 1999 Budget. PRESENT: Mayor Arthurs Councillor Brenner Councillor Dickerson Councillor Holland Councillor Pickles Councillor Ryan Staff: T. J. Quinn - Chief Administrative Officer G. Paterson -Director of Finance and Treasurer S. Karwowski -Finance Manager D. Kearns -Committee Co-ordinator ABSENT: Councillor Johnson-Death in the Family Mayor Arthurs extended his thanks to staff for an effective budget package and content which has been presented to Council. DEPARTMENTAL CURRENT BUDGETS 2111 MAYOR Moved by Councillor Brenner that Account 2111 (Mayor)be approved as presented. CARRIED 2111 COUNCIL Moved by Councillor Brenner that Account 2113 (Council) be approved as presented. CARRIED 2121 CHIEF ADMINISTRATIVE OFFICER Moved by Councillor Dickerson that Account 2121 (Chief Administrative Officer) be approved as presented. CARRIED 1999 Budget Meeting April 5th, 1999 - 2 - 2129 CUSTOMER CARE CENTRE Moved by Councillor Ryan that Account 2129 (Customer Care Centre) be approved as presented. CARRIED 2192 ECONOMIC DEVELOPMENT Moved by Councillor Ryan that Account 2192 (Economic Development) be approved as presented. CARRIED 2122 CLERK Moved by Councillor Dickerson that Account 2122 (Clerk)be approved as presented. CARRIED 2133 SUPPLY AND SERVICES Moved by Councillor Holland that Account 2133 (Supply and Services) be approved as presented. CARRIED 2191 ELECTIONS Moved by Councillor Dickerson that Account 2191 (Elections)be approved as presented. CARRIED 2198 MICROFICHING Moved by Councillor Ryan that Account 2198 (Microfiching)be approved as presented. CARRIED Councillor Brenner requested a review and report concerning the feasibility of document scanning over microfiching. 2199 PRINT SHOP/MAIL ROOM Moved by Councillor Dickerson that Account 2199 (Print Shop/Mail Room) be approved as presented. CARRIED 2220 PROTECTION SERVICES - BY-LAW Moved by Councillor Holland that Account 2220 (Protection Services - By-Law) be approved as presented. CARRIED 2230 PROTECTION SERVICES - CROSSING GUARDS Moved by Councillor Dickerson that Account 2230 (Protection Services - Crossing Guards)be approved as presented. CARRIED 1999 Budget Meeting April 5th, 1999 - 3 - Councillor Dickerson requested a report that would compare the cost of the Town providing Crossing Guard Service to the cost of contracting out the service. 2293 PROTECTION SERVICES -ANIMAL CONTROL Moved by Councillor Holland that Account 2293 (Protection Services - Animal Control) be approved as presented. CARRIED 2743 CULTURAL SERVICES - L.A.C.A.0 Moved by Councillor Pickles that Account 2743 (Cultural Services - L.A.C.A.C.) be approved as presented. CARRIED 2125 LEGAL SERVICES Moved by Councillor Ryan that Account 2125 (Legal Services)be approved as presented. CARRIED 2127 FINANCE Moved by Councillor Holland that Account 2127 (Finance)be approved as presented. CARRIED 2196 INFORMATION SYSTEMS Moved by Councillor Dickerson that Account 2196 (Information Systems) be approved as presented. CARRIED 2139 HUMAN RESOURCES Moved by Councillor Holland that Account 2139 (Human Resources) be approved as presented. CARRIED 2141 SAFETY & TRAINING Moved by Councillor Pickles that Account 2141 (Safety & Training) be approved as presented. CARRIED 2240 PROTECTION SERVICES - FIRE PROTECTION Moved by Councillor Holland that Account 2240 (Protection Services - Fire Protection) be approved as presented. CARRIED 2241 EMERGENCY OPERATING CONTROL (CLAREMONT] Moved by Councillor Holland that Account 2241 (Emergency Operating Control [Claremont])be approved as presented. CARRIED 1999 Budget Meeting April 5th, 1999 - 4 - 2290 PUBLIC WORKS Moved by Councillor Dickerson that Account 2290(Public Works)be considered. CARRIED Moved by Councillor Dickerson that Account 2290-1100 (Salaries and Wages) be amended by deferring New Position - Traffic Technician (6 months) in the amount of $17,117 until further review. CARRIED 2320 TRANSPORTATION SERVICES - ROADS Moved by Councillor Holland that Account 2320 (Transportation Services - Roads) be considered. CARRIED Moved by Councillor Brenner that Account 2320-2407 (Roads - Repair & Maintenance) or Account 2320-2409 (Highway Aids - Repair & Maintenance) be amended by a reduction of$50,000. CARRIED 2325 TRANSPORTATION SERVICES - STREET LIGHTS Moved by Councillor Holland that Account 2325 (Transportation Services- Street Lights) be approved as presented. CARRIED 2430 SOLID WASTE Moved by Councillor Holland that Account 2430(Solid Waste)be approved as presented. CARRIED 2350 TRANSPORTATION SERVICES - PUBLIC TRANSIT Moved by Councillor Brenner that Account 2350 (Transportation Services - Public Transit) be approved as presented. CARRIED 2360 TRANSPORTATION SERVICES - SPECIALIZED SERVICES Moved by Councillor Holland that Account 2360 (Transportation Services - Specialized Services) be approved as presented. CARRIED 2610 PLANNING & DEVELOPMENT - PLANNING Moved by Councillor Dickerson that Account 2610 (Planning & Development - Planning) be approved as presented. CARRIED 2710 PARKS & FACILITIES -ADMINISTRATION Moved by Councillor Ryan that Account 2710 (Parks & Facilities - Administration) be approved as presented. CARRIED 1999 Budget Meeting April 5th, 1999 - 5 - 2124 CIVIC COMPLEX Moved by Councillor Ryan that Account 2124 (Civic Complex)be approved as presented. CARRIED 2132 TOWN PROPERTY MAINTENANCE Moved by Councillor Holland that Account 2132 (Town Property Maintenance) be approved as presented. CARRIED 2315 TRANSPORTATION SERVICES -MUNICIPAL GARAGE Moved by Councillor Pickles that Account 2315 (Transportation Services - Municipal Garage)be approved as presented. CARRIED 2715 PARKS & FACILITIES - DON BEER ARENA Moved by Councillor Pickles that Account 2715 (Parks&Facilities - Don Beer Arena) be approved as presented. CARRIED 2718 PARKS & FACILITIES - PARKS Moved by Councillor Dickerson that Account 2718 (Parks & Facilities - Parks) be approved as presented. CARRIED 2719 PARKS & FACILITIES - COMMUNITY CENTRES Moved by Councillor Dickerson that Account 2719 (Parks & Facilities - Community Centres) be approved as presented. CARRIED 2735 PARKS & FACILITIES - RECREATION COMPLEX -ARENAS Moved by Councillor Pickles that Account 2735 (Parks& Facilities - Recreation Complex -Arenas) be approved as presented. CARRIED 2572 SENIOR CITIZENS CENTRE Moved by Councillor Dickerson that Account 2572 (Senior Citizens Centre) be approved as presented. CARRIED 2713 RECREATION & FACILITIES -DUNBARTON POOL Moved by Councillor Dickerson that Account 2713 (Recreation & Facilities - Dunbarton Pool)be approved as presented. CARRIED 1999 Budget Meeting April 5th, 1999 - 6 - 2731 RECREATION & FACILITIES - RECREATION COMPLEX - CENTRAL CORE Moved by Councillor Ryan that Account 2731 (Recreation & Facilities - Recreation Complex- Central Core)be considered. CARRIED Councillor Brenner declared an interest as a family member works at this facility. Moved by Councillor Holland that Account 2731-1100 (Salaries and Wages) and Account 2731-1400 (Employer Contributions) be divided from the remainder of this budget. CARRIED Moved by Councillor Holland that Account 2731-1100 (Salaries & Wages) and Account 2731-1400 (Employer Contributions) be approved as presented. CARRIED Moved by Councillor Holland that the remainder of Account 2731 (Recreation&Facilities -Recreation Complex- Central Core)be approved as presented. CARRIED 2733 RECREATION & FACILITIES - RECREATION COMPLEX- POOL Moved by Councillor Dickerson that Account 2733 (Recreation & Facilities - Recreation Complex-Pool) be approved as presented. CARRIED 2711 CULTURE & RECREATION -ADMINISTRATION Moved by Councillor Ryan that Account 2711 (Culture &Recreation- Administration) be approved as presented. CARRIED 2712 CULTURE & RECREATION - PROGRAMS Moved by Councillor Dickerson that Account 2712 (Culture &Recreation- Programs) be considered. CARRIED Councillor Brenner declared an interest as a family member works for this department. Moved by Councillor Dickerson that Account 2712-1100 (Salaries & Wages) and Account 2712-1400 (Employer Contributions) be divided from the remainder of this budget. CARRIED Moved by Councillor Dickerson that Account 2712-1100 (Salaries & Wages) and Account 2712-1400 (Employer Contributions)be approved as presented. CARRIED Moved by Councillor Dickerson that the remainder of Account 2712 (Culture & Recreation-Programs)be approved as presented. CARRIED 1999 Budget Meeting April 5th, 1999 - 7 - 2744 CULTURAL SERVICES - MUSEUM Moved by Councillor Pickles that Account 2744 (Cultural Services - Museum) be approved as presented. CARRIED 2745 LIBRARIES Moved by Councillor Ryan that Account 2745 (Libraries)be approved as presented. CARRIED 2745 LIBRARIES - CAPITAL BUDGET Moved by Councillor Dickerson that Account 2745 (Libraries - Capital Budget) be considered. CARRIED Moved by Councillor Dickerson that Account 2745-6178 (Miscellaneous Equipment) be amended by reducing this account by $50,000 to be reflected in the transfer of the `Collection Building for Western Branch' to a specific Western Branch account. CARRIED EXECUTIVE SUMMARY DOCUMENTS PROVISIONS FOR NEW POSITIONS Moved by Councillor Dickerson that Account 2290 (Public Works - Traffic Technician) be deferred. CARRIED 1400 EMPLOYER CONTRIBUTIONS A dicussion took place concerning Account 1400 (Employer Contributions). The C.A.O. was requested to have a report prepared explaining the reasons for the difference in the various departmental budgets. 2340 SEMINARS & EDUCATION Moved by Councillor Brenner that Account 2340 (Seminars & Education) be reduced by $26,878. CARRIED 5300 STATIONERY Moved by Councillor Brenner that Account 5300 (Stationery)be reduced by$9,458. LOST GENERAL GOVERNMENT 2126 GENERAL GOVERNMENT -PURCHASED SERVICES Moved by Councillor Dickerson that Account 2126 (General Government - Purchased Services)be reduced by$50,000. CARRIED 1999 Budget Meeting April 5th, 1999 - 8 - Moved by Councillor Dickerson that Account 2392 (Consultive & Professional) be reduced by$27,443. CARRIED 2195 GRANTS TO ORGANIZATIONS & INDIVIDUALS A discussion took place concerning Account 2195 (Grants to Organizations & Individuals). The C.A.O. was requested review the organizations listed and provide a revised list for the next budget meeting. DEPARTMENTAL CAPITAL BUDGETS 2121 CHIEF ADMINISTRATIVE OFFICER Moved by Councillor Dickerson that Account 2121 (Chief Administrative Officer) be approved as presented. CARRIED 2129 CUSTOMER CARE CENTRE Moved by Councillor Ryan that Account 2129 (Customer Care Centre) be approved as presented. CARRIED 2192 ECONOMIC DEVELOPMENT Moved by Councillor Holland that Account 2192 (Economic Development) be approved as presented. CARRIED 2199 PRINT SHOP/MAIL ROOM Moved by Councillor Dickerson that Account 2199 (Print Shop/Mail Room) be approved as presented. CARRIED 2220 PROTECTION SERVICES - BY-LAW Moved by Councillor Holland that Account 2220 (Protection Services - By-law) be approved as presented. CARRIED 2293 PROTECTION SERVICES -ANIMAL CONTROL Moved by Councillor Holland that Account 2293 (Protection Services - Animal Control) be approved as presented. CARRIED 2127 FINANCE Moved by Councillor Pickles that Account 2127 (Finance)be approved as presented. CARRIED 1999 Budget Meeting • April 5th, 1999 - 9- 2196 INFORMATION SYSTEMS Moved by Councillor Brenner that Account 2196(Information Systems) be considered. CARRIED Moved by Councillor Ryan that Account 2196 (Information Systems) be reduced to $370,000. LOST Moved by Councillor Dickerson that Account 2196 (Information Systems) be reduced to $400,000. CARRIED 2240 PROTECTION SERVICES - FIRE Moved by Councillor Pickles that Account 2240 (Protection Services - Fire) be considered. CARRIED Moved by Councillor Holland that Account 2240-6157 (Vehicles) be reduced by $600,000 to be reflected in the deletion of the Aerial and that the account be increased by $300,000 to be reflected in the addition of either the Pumper or the Tanker. He further moved that Account 2240-6181 (Other Fixed Assets) be reduced by $100,000 to be reflected in the Dispatch Centre. CARRIED 2241 EMERGENCY OPERATIONS CONTROL CENTRE (CLAREMONT] Moved by Councillor Holland that Account 2241(Emergency Operations Control Centre [Claremont]) be approved as presented. CARRIED 2290 PUBLIC WORKS Moved by Councillor Ryan that Account 2290(Public Works)be approved as presented. CARRIED 2320 TRANSPORTATION SERVICES - ROADS Moved by Councillor Brenner that Account 2320 (Transportation Services - Roads) be considered. CARRIED Moved by Councillor Holland that Account 2320-6181 (Other Fixed Assets) be amended by deleting Item#5 - Pickering/Uxbridge Townline Road or Item#6 - Concession 5 Road. CARRIED 2321 TRANSPORTATION - EXTERNAL SUBDIVISION WORKS Moved by Councillor Ryan that Account 2321 (Transportation - External Subdivision Works)be considered. CARRIED • 1999 Budget Meeting April 5th, 1999 - 10- Moved by Councillor Brenner that Account 2321-6181 (Other Fixed Assets) be amended by a reduction of$75,000 to be reflected in the deletion of Valley Farm Road. CARRIED 2323 TRANSPORTATION SERVICES - SIDEWALKS Moved by Councillor Brenner that Account 2323 (Transportation Services - Sidewalks) be considered. CARRIED Moved by Councillor Dickerson that Account 2323-6108 (New Construction) be increased by$10,000 to be reflected by the addition of 5(b) Construction of a sidewalk on the south side of Bayly Street from Sandy Beach Road to the Legion. CARRIED Moved by Councillor Brenner that Account 2323-6108 (New Construction) be increased by $16,000 to be reflected in the addition of Finch Avenue - Darwin Drive to Fairport Road. CARRIED Moved by Councillor Pickles that Account 2323-6108 (New Construction) be amended be deferring Item#5 -Bayly Street to the Year 2000. LOST Moved by Councillor Pickles that Account 2323-6108 (New Construction)be amended by an increase of$70,000 for the establishment of an IPS crosswalk at Finch Avenue and Rosebank Road. LOST 2325 TRANSPORTATION SERVICES - STREET LIGHTS Moved by Councillor Ryan that Account 2325 (Transportation Services - Street Lights) be considered. CARRIED Moved by Councillor Dickerson that Account 2325-6181 (Other Fixed Assets) be reduced by$35,000 to be reflected in Item#3 -Kingston Road. CARRIED A discussion took place concerning the area along Kingston Road scheduled for street light replacement. Council commented on the need for a more detailed map outlining the proposed areas. A discussion also took place concerning the underground work to commence in the year 2000 in conjunction with Liverpool Road reconstruction south of Old Orchard Avenue. A comment was also made concerning installing coach style lights on West Shore Blvd. when beautification of this road is undertaken. A report concerning these matters was requested. 2410 ENVIRONMENTAL SERV. - STORM WATER MANAGEMENT Moved by Councillor Ryan that Account 2410 (Environmental Serv. - Storm Water Management be considered. CARRIED 1999 Budget Meeting April 5th, 1999 - 11 - Moved by Councillor Dickerson that Account 2410-6181 (Other Fixed Assets) be Y ( ) amended by deferring Item#5 -Brock Industrial(Neighborhood 4)to the Year 2000. CARRIED 2350 TRANSPORTATION SERVICES - PUBLIC TRANSIT Moved by Councillor Brenner that Account 2350 (Transportation Services - Public Transit) be approved as presented. CARRIED 2360 TRANSPORTATION - SPECIALIZED SERVICES Moved by Councillor Ryan that Account 2360 (Transportation - Specialized Services) be approved as presented. CARRIED 2610 PLANNING & DEVELOPMENT - PLANNING Moved by Councillor Dickerson that Account 2610 (Planning & Development - Planning) be approved as presented. CARRIED 2710 PARKS & FACILITIES -ADMINISTRATION Moved by Councillor Ryan that Account 2710 (Parks & Facilities - Administration) be approved as presented. CARRIED 2124 GENERAL GOVERNMENT - CIVIC COMPLEX Moved by Councillor Dickerson that Account 2124 (General Government - Civic Complex)be considered. CARRIED Moved by Councillor Dickerson that Account 2124-6181 (Other Fixed Assets) be increased by$10,000, to be expended as directed by Council for beautification of the Civic Complex grounds. CARRIED 2132 TOWN PROPERTY MAINTENANCE Moved by Councillor Pickles that Account 2132 (Town Property Maintenance) be approved as presented. CARRIED 2315 TRANSPORTATION SERVICES - MUNICIPAL GARAGE Moved by Councillor Brenner that Account 2315 (Transportation Services - Municipal Garage) be approved as presented. CARRIED 2715 PARKS & FACILITIES - DON BEER ARENA Moved by Councillor Dickerson that Account 2715 (Parks &Facilities - Don Beer Arena) be approved as presented. CARRIED 1999 Budget Meeting April 5th, 1999 - 12 - 2718 PARKS & FACILITIES - PARKS Moved by Councillor Pickles that Account 2718 (Parks & Facilities - Parks) be considered. CARRIED Councillor Pickles requested that various funds be spent from this budget to improve the lighting in Glengrove Park. (Concern not enought money) Moved by Councillor Brenner that Account 2718-6129 (Parks) be amended by deferring Rosefinch Parkette to the Year 2000. CARRIED A discussion took place concerning selling the Rosefinch Parkette property. A report was requested concerning this matter. A discussion also took place concerning the feasibility of fitting snow blowers to lawn care equipment and other types of equipment. A report was requested concerning this matter. A lengthy discussion took place regarding the need to repair both the Rosebank Park Tennis Courts and the Maple Ridge Tennis Courts. Council questioned if tennis clubs contribute to the upkeep of these courts and if both courts are used by tennis clubs or are either used by only residents. Future budgets will include this information, including the amount contributed by the tennis clubs. 2719 PARKS & FACILITIES - COMMUNITY CENTRES Moved by Councillor Ryan that Account 2719 (Parks & Facilities - Community Centres) be approved as presented. CARRIED 2735 PARKS & FACILITIES - REC. COMPLEX-ARENAS Moved by Councillor Brenner that Account 2735 (Parks & Facilities - Rec. Complex - Arenas)be approved as presented. CARRIED 2572 SOCIAL SERVICES - SENIOR CITIZENS Moved by Councillor Brenner that Account 2572 (Social Services - Senior Citizens) be approved as presented. CARRIED 2713 RECREATION & FACILITIES - DUNBARTON POOL Moved by Councillor Dickerson that Account 2713 (Recreation & Facilities - Dunbarton Pool)be approved as presented. CARRIED 2731 RECREATION & FACILITIES -REC. COMPLEX- CENTRAL CORE Moved by Councillor Brenner that Account 2731 (Recreation&Facilities - Rec. Complex - Central Core)be approved as presented. CARRIED r 1999 Budget Meeting April 5th, 1999 - 13- 2733 RECREATION & FACILITIES -REC. COMPLEX - POOL Moved by Councillor Dickerson that Account 2733 (Recreation & Facilities - Rec. Complex-Pool) be approved as presented. CARRIED 2711 CULTURE & RECREATION - ADMINISTRATION Moved by Councillor Pickles that Account 2711 (Culture & Recreation - Administration) be approved as presented. CARRIED 2712 CULTURE & RECREATION - PROGRAMS Moved by Councillor Ryan that Account 2712 (Culture & Recreation - Programs) be approved as presented. CARRIED 2744 CULTURAL SERVICES -MUSEUM Moved by Councillor Pickles that Account 2744 (Cultural Services - Museum) be approved as presented. CARRIED 2950 Y2K Moved by Councillor Brenner that Account 2950 (Y2K)be approved as presented. CARRIED 2321 TRANSPORTATION SERVICES - SIDEWALKS Moved by Councillor Pickles that Account 2321-6108 (New Construction) be amended by deleting $15,000 to be reflected in the deletion of Item #8 - Finch Avenue - south side between Rosefield and Liverpool Road and further amended with the addition of$40,000 for the installation of an IPS Crosswalk at the intersection of Finch Avenue and Rosefield Road. LOST 2320 TRANSPORTATION SERVICES Moved by Councillor Pickles that Account 2320-6181 (Other Fixed Assets) be amended by adding the paving of Golf Club Road at a cost of$60,000, 50% paid by the Town and 50%by the Golf Club. LOST A further meeting to consider the Current and Capital Budgets will be held on April 26th, 1999,to provide Councillor Johnson with an opportunity to review these documents. Moved by Councillor Brenner that the Current and Capital Budgets be referred to the May 10th Council Meeting. CARRIED This meeting adjourned at 2:30 p.m. J