HomeMy WebLinkAboutJune 12, 2000 G`.t OF P/0��
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EXECUTIVE COMMITTEE MEETING MINUTES
MONDAY, JUNE 12, 2000 - 7:30 P.M.
PRESENT:
Mayor Wayne Arthurs
COUNCILLORS:
M. Brenner
D. Dickerson
M. Holland
R. Johnson
D. Pickles
D. Ryan- Chairman
ALSO PRESENT:
T. Quinn - Chief Administrative Officer
N. Carroll -Director, Planning and Development
G. Paterson - Director, Corporate Services &Treasurer
E. Buntsma - Director, Operations &Emergency Services
A. Greentree - Supervisor, Legislative Services
L. Taylor -Manager, Current Operations Division
R. Holborn - Division Head, Municipal Property&Engineering
D. Kearns - Committee Coordinator
Councillor Johnson advised that the tumor removed from his son's back was benign.
(I) MINUTES
Regular Meeting of May 23, 2000
(ID DELEGATIONS
1. A representative of the Canadian Women's Progress Club, presented a cheque
in the amount of$5,000 to the Food Bank.
2. Fraser Copeland, President, CUPE Local 129, addressed Council to report that
the membership of CUPE Local 129 is collecting monetary donation to aid the
families in Walkerton and he requested that Council match whatever funds are
collected.
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3. Christine Vigilante, representing the Take Back The Night Committee,
addressed the Committee with respect to the Year 2000 Take Back The Night
event. She requested Committee's support of this September 14th event.
(III) MATTERS FOR CONSIDERATION
1. PLANNING&DEVELOPMENT REPORT 25-00
STEELE VALLEY DEVELOPMENTS LIMITED
PART BLOCKS A&B,PLAN M-998
(NORTHEAST CORNER OF KINGSTON&LIVERPOOL RD.)
Approved as amended See Appendix#2
in Appendix I of Report 25-00 Recommendation#1
2. PLANNING&DEVELOPMENT REPORT 24-00
DRAFT PLAN OF CONDOMINIUM CP-2000-01
CARRERA HOMES (PARKLAND MEWS)INC.
PART OF BLOCK 56, PLAN 40M-1480
Approved See Appendix#2
Recommendation#2
3. CULTURE &RECREATION REPORT#06/00
TENDER FOR ROOF REPLACEMENT
PICKERING RECREATION COMPLEX
TENDER NO, T-10/2000
Approved See Appendix#1
Recommendation#1
4. OPERATIONS &EMERGENCY SERVICES REPORT#07/00
TENDER FOR PICKERING'S WATERFRONT
MILLENNIUM SQUARE, BOARDWALK AND
FRENCHMAN'S BAY WEST PARK
TENDER NO. T-9/2000
Approved See Appendix#1
Recommendation#2
5. MUNICIPAL PROPERTY&ENGINEERING REPORT#13/00
BALATON AVE., DUNBARTON RD., DUNCHURCH ST., SHEPPARD
AVE., ROSEBANK RD., WEST SHORE BLVD., WILLIAM ST., DIXIE
RD., CECYLIA CRT., SANDCASTLE CRT., PARK CRES., HILLCREST
ROAD—TENDER T-3-2000 ROAD IMPROVEMENTS
Approved See Appendix#1
Recommendation#3
6. MUNICIPAL PROPERTY&ENGINEERING REPORT#19/00
PICKERING PARKWAY REALIGNMENT
TENDER T-4-2000 ROAD IMPROVEMENTS .
Approved See Appendix#1
Recommendation #4
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7. MUNICIPAL PROPERTY &ENGINEERING REPORT#14/00
SALEM ROAD •
TENDER T-8-2000 ROAD IMPROVEMENTS
Approved See Appendix#1
Recommendation #5
8. MUNICIPAL PROPERTY &ENGINEERING REPORT#18/00
RFP 10/2000 REQUEST FOR PROPOSAL
PLAYGROUND STRUCTURES
Approved See Appendix#1
. Recommendation #6
9. MUNICIPAL PROPERTY&ENGINEERING REPORT#16/00
HIGHWAY#7 REHABILITATION PROJECT
FROM SIDELINE 16, PICKERING TO HIGHWAY 12, WHITBY
ILLUMINATION STANDARDS
Approved See Appendix#2
See Recommendation #3
10. MAYOR'S REPORT MO 01-00
GOVERNANCE
Approved See Appendix#2
See Recommendation #4
11. MUNICIPAL PROPERTY&ENGINEERING REPORT#17/00
AMENDMENT OF STOP SIGN BY-LAW 2632/88
INTERSECTIONS ALONG DOUGLAS AVENUE
By-law Forwarded to Council
12. MUNICIPAL PROPERTY &ENGINEERING REPORT#11/00
SHADYBROOK DRIVE
AMENDMENT OF PARKING BY-LAW 2359/87
By-law Forwarded to Council
13. MUNICIPAL PROPERTY&ENGINEERING REPORT#12/00
AMENDMENT OF PARKING BY-LAW 2359/87
PORTION OF STROUDS LANE FRONTING HIGHBUSH PUBLIC SCHOOL
By-law Forwarded to Council
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14. MUNICIPAL PROPERTY&ENGINEERING REPORT#10/00
PLUMMER STREET
AMENDMENT OF PARKING BY-LAW 2359/87
By-law Forwarded to Council
15. LEGAL REPORT#20/00
STREET NAME CHANGE
NUTHATCH STREET TO KODIAK STREET
PART LOT 20, CONCESSION 8, PICKERING
DESIGNATED AS PART 5, PLAN 40r-18149 AND
PART 7 ON PLAN 40R-17520
By-law Forwarded to Council
16. CORPORATE SERVICES &TREASURER REPORT#14/00
VERIDIAN CORPORATION
Approved See Appendix#2
See Recommendation#5
17. CLERK'S REPORT#24/00
YEAR 2000 MUNICIPAL ELECTION
EARLY CLOSING OF SPECIAL VOTING LOCATION
By-law Forward to Council
18. CLERK'S REPORT#25/00
APPOINTMENT OF SPECIAL BY-LAW ENFORCEMENT OFFICER
AUTHORIZED PARKING ONLY LIMITED
By-law Forward to Council
19. PROCLAMATION
"NATIONAL ABORIGINAL DAY, JUNE 21ST
Approved See Appendix#2
See Recommendation #6
(IV) OTHER BUSINESS
1. Councillor Brenner requested that the CAO's Report concerning the Atomic
Energy Control Boards report on Performance of the Pickering Nuclear
Generating Plant be placed on an upcoming agenda.
2. Councillor Brenner requested a copy of the Draft Report relating to the CAO's
report regarding `Public Alert of Nuclear Disasters'.
3. Councillor Brenner gave notice of a motion coming forward concerning a
Fire/Ambulance joint facility possibly within the location of Taunton
Road/Brock Road.
4. ' Councillor Holland remarked on the very successful Frenchman's Bay
Festival held June 9-11.
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5. Councillor Holland extended an invitation to the Ground Breaking
Ceremonies for the Millennium Trail/Square taking place, at the Alex
Robertson Park on June 17t.
6. Councillor Dickerson advised that the Frenchman's Bay Festival was well
attended and he extended congratulations to the West Rouge Canoe Club.
7. Councillor Johnson advised that he attended the 50th Anniversary of the
Ontario Traffic Conference and he commented on their traffic calming
initiatives which include road watch, speed bumps/humps, radar devices and
chicanes.
8. Councillor Johnson advised that the Abused Womens Centre will be holding
their Teddy Bear. Millennium Picnic on June 24th
9. The following matters were discussed prior to the regular meeting:
a) Councillor Pickles commented on correspondence received concerning
a monetary assistance request for the Walkerton water emergency and
the Provincial Governments offer of assistance.
b) The Chief Administrative Officer distributed correspondence
concerning the Pickering Baseball Association Funding Advance
Request—Brockridge Park Clubhouse.
c) The Chief Administrative Officer advised that correspondence will be
forwarded to Council next week concerning Pickering Aerials.
d) The Chief Administrative Officer advised that Woodlands Public
School may be used as an overflow school for Dunbarton_High School.
(V) ADJOURNMENT
The meeting adjourned at 10:44 p.m.
DATED —) u euE 2 5/2.e"-v-79 CLERK
APPENDIX#1
CITY OF PICKERING
That the Executive Committee of the City of Pickering having met on June 12th, 2000,
presents its eleventh report to Council and recommends:
1. CULTURE &RECREATION REPORT#06-00
TENDER FOR ROOF REPLACEMENT
PICKERING RECREATION COMPLEX
That Report to Council CR #06/00 regarding Roof Replacement at the
Pickering Recreation Complex be received; and
That Tender No. T-10/2000 submitted by Nortex Roofing Ltd. For Roof
Replacement at the Pickering Recreation Complex in the amount of$232,883,
including net G.S.T., be approved; and
That the total project cost of$267,491 including the tender amount and other
associated costs be approved; and
That the appropriate officials at the City of Pickering be given authority to
give effect thereto.
2. OPERATIONS &EMERGENCY SERVICES REPORT#07/00
TENDER FOR PICKERING'S WATERFRONT
MILLENNIUM SQUARE, BOARDWALK AND
FRENCHMAN'S BAY WEST PARK
1. That Council approve the award of Tender T-9/2000 (revised) to the low
bidder Miwel Construction Limited in the amount of$2,339,592.00.
2. Approve the overall project cost of$2,761,600.96.
3. Approve the over expenditure of$161,600.96.
4. The revised funding as indicated below be approved:
Federal Government $340,000
Provincial Government 38,000
TRCA 200,000
Ontario Power Generation 200,000
Optimists 100,000
Rotary 100,000
City—Development Charges 800,000
City—Parkland Reserve 983,601
$2,761,601
5. The appropriate officials of the City of Pickering be given authority to
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give effect thereto.
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3. MUNICIPAL PROPERTY&ENGINEERING REPORT#13/00
BALATON AVE., DUNBARTON RD., DUNCHURCH ST., SHEPPARD
AVE., ROSEBANK RD., WEST SHORE BLVD., WILLIAM ST., DIXIE
RD., CECYLIA CRT., SANDCASTLE CRT., PARK CRES., HILLCREST
RD. —TENDER T-3-2000 ROAD IMPROVEMENTS
1. That Tender T-3-2000 submitted by D. Crupi & Sons Ltd. to complete
road improvements in the amount of$219,019.00 including 7% G.S.T. be
accepted, and
2. That road works on Cecylia Court be approved as a year 2000 project at a
cost of$30,704.30, be awarded as part of this Tender, and be funded from
account number 2320-6181.
3. That a project cost of$249,456.86 including the Tender amount and other
associated costs be approved, and
4. That funding in the amount of$250,000.00 be approved.
4. MUNICIPAL PROPERTY&ENGINEERING REPORT#19/00
PICKERING PARKWAY REALIGNMENT
TENDER T 4-2000 ROAD IMPROVEMENTS
That Tender No. T-4-2000 submitted by Ron Robinson Limited to complete
the realignment of Pickering Parkway in the amount of $1,128,179.88
including 7% G.S.T., be accepted; and
That a project cost of $889,643.65 including the project cost and other
associated costs be approved; and
That funding in the amount of$890,000.00 be approved.
5. MUNICIPAL PROPERTY&ENGINEERING REPORT#14/00
SALEM ROAD
TENDER T 8-2000 ROAD IMPROVEMENTS
That Tender No. T-8-2000 submitted by Miller Paving Limited to complete
road improvements on Salem Road in the amount of$65,618.82 including 7%
G.S.T. be accepted; and
That a project cost of $78,615.93 including the Tender amount and other
associated costs be approved; and
That funding in the amount of$79,000.00 be approved.
6. MUNICIPAL PROPERTY&ENGINEERING REPORT#18/00
RFP 10/2000 REQUEST FOR PROPOSAL
PLAYGROUND STRUCTURES
1. That the recommendation by the Supervisor, Parks & Property as outlined
on the memo from Supply and Services dated May 19, 2000, for the
supply and installation of various Playground Structures be accepted; and
2. That a project cost of$285,783.36 be approved; and
3. That funding in the amount of$286,000.00 be approved.
APPENDIX#2
CITY OF PICKERING
That the Executive Committee of the City of Pickering having met on June 12th, 2000,
presents its twelfth report to Council and recommends:
1. PLANNING&DEVELOPMENT REPORT 25-00
STEELE VALLEY DEVELOPMENTS LIMITED
PART BLOCKS A&B, PLAN M-998
(NORTHEAST CORNER OF KINGSTON&LIVERPOOL RD.)
That Zoning By-law Amendment Application A 4/00, submitted by Steele Valley
Developments Limited, on lands being Part of Blocks A & B, Plan M-998, at the
north-east corner of Kingston and Liverpool Roads in the City of Pickering, to
permit construction of an addition to the existing retail building (Hub Plaza) and a
new single-storey retail building with two-storey massing, containing a restaurant
with a drive-thru facility be APPROVED, subject to conditions as outlined in
Appendix Ito Report Number PD 25-00. .
2. PLANNING&DEVELOPMENT REPORT 24-00
DRAFT PLAN OF CONDOMINIUM CP-2000-01
CARRERA HOMES (PARKLAND MEWS) INC.
PART OF BLOCK 56, PLAN 40M-1480
That Pickering City Council recommend to Regional Council that Draft Plan of
Condominium CO-2000-01, submitted by Carrera Homes (Parkland Mews) Inc.,
for the establishment of condominium tenure on 40 townhouse units, on the lands
being Part of Block 56, Plan 40M-1480, City of Pickering, be APPROVED AS
REVISED, subject to the conditions listed in Appendix I to Report Number PD
24-00.
3. MUNICIPAL PROPERTY&ENGINEERING REPORT#16/00 •
HIGHWAY#7 REHABILITATION PROJECT
FROM SIDELINE 16, PICKERING TO HIGHWAY 12, WHITBY
ILLUMINATION STANDARDS
1. That Report MPE 16-00 be received for information; and
2. That Council approves.an expenditure of up to $20,000 for the upgrading to
municipal standards, illumination at intersections with the project limits; and
3. That an overexpenditure for this purpose in the 2000 Capital Budget, Account
#2325-6181 be approved; and
4. That the Director, Operations & Emergency Services be given the authority to
execute the necessary encroachment agreements required by the Ministry of
Transportation; and
5. The appropriate officials of the City of Pickering be authorized to give effect
thereto.
4. MAYOR'S REPORT MO 1-00
GOVERNANCE
1. That Report to Council MO-01-00 concerning various governance and service
delivery recommendations endorsed by Regional Council in January 2000 be
received.
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2. That with respect to the governance recommendations, Pickering Council
advise Regional Council that it:
a. Supports a modified 2-tier system, with a "slimmed down" Region acting
. a an agent of the lower tier.
b. Supports potential municipal amalgamations or governance reform
processes.
c. Supports a review of a reduction of the number of politicians in Durham.
3. That with respect to the "service delivery" recommendations, Pickering
Council advise Regional Council that it has no additional comments at this
time.
4. That Pickering Council:
a. Invite the Minister of Municipal Affairs and Housing to make an order
under the Municipal Elections Act, 1996, requesting the City Clerk to
submit a question to Pickering electors asking if they are in favour of
reducing through amalgamations, the total number of municipal
governments in Durham from the current nine (including the Region) to a
smaller number.
b. Encourage all other area municipalities in Durham Region to make a
similar request to the Minister of Municipal Affairs and Housing.
5. That a copy of this Report be forwarded to Regional Council and all other area
municipalities in Durham Region.
5. CORPORATE SERVICES &TREASURER REPORT#14/00
VERIDIAN CORPORATION
That Report CS 14/00 of the Director, Corporate Services & Treasurer be
received and that:
1. The Adjustment Agreement between the Corporation of the City of Pickering,
the Town of Ajax, the Municipality of Clarington and Veridian Corporation,
Veridian Connections Inc. Veridian Energy Inc. in a form as attached hereto,
as may be amended to the satisfaction of the Director of Corporate Services,
be approved;
2. The Clerk and the Mayor be authorized to execute this agreement; and
3. The appropriate officials of the City of Pickering be given authority to give
effect thereto.
6. PROCLAMATION
"NATIONAL ABORIGINAL DAY, JUNE 21ST
That Mayor Arthurs be authorized to make the following proclamation:
"National Aboriginal Day"—June 20, 2000