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Home My WebLink AboutSeptember 8, 2014 00 _ Executive Committee Meeting Minutes SINVI OE Monday, September 8, 2014 10:40 pm - Council Chambers Chair: Councillor Ashe Present: Mayor Ryan Councillors: K. Ashe - D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development • J. Hagg - Fire Chief S. Karwowski - Division Head, Finance & Treasurer D. Shields - City Clerk L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations (Ill) Matters for Consideration 1. Fire Chief Report FIR 03-14 Emergency Response Preparedness to Dangerous Goods Shipped by Rail in Pickering Recommendation Moved by Councillor Pickles Seconded by Councillor Rodrigues 1 cat/ O¢ = Executive Committee iii ' -_ m- . X10 �_� tea:_=. x �� -3 - � Meeting Minutes S�iM IIVI Monday, September 8, 2014 10:40 pm - Council Chambers Chair: Councillor Ashe 1. That Report FIR 03-14 of the Fire Chief be received for information; 2. That Fire Services staff and the Community Emergency Management Coordinator (CEMC) continue participating in training and familiarization related to emergency hazardous goods response and rail safety initiatives; 3. That Fire Services staff and the CEMC continue to meet with representatives from Canadian Pacific Rail (CP Rail), Canadian National Rail (CN Rail) and Durham Emergency Management Office (DEMO) to explore training opportunities and foster a cooperative relationship that will ensure an efficient and effective response to rail related emergencies; and, 4. That the appropriate City of Pickering Officials be authorized to take the necessary action to give effect hereto. Carried 2. Director, City Development, Report PLN 19-14 Rouge National Urban Park -Draft Management Plan Recommendation Moved by Councillor Pickles Seconded by Councillor Rodrigues 1. That Report PLN 19-14 of the Director, City Development, regarding the draft Management Plan for the Rouge National Urban Park be received for information; and 2. Further, that a copy of this Report be forwarded to Parks Canada staff for consideration in finalizing the Draft Management Plan. Carried • 3. Director, Engineering & Public Works, Report ENG 18-14 Rosebank Reservoir Lands Lease Extension Agreement -Amberlea Park Recommendation Moved by Councillor Pickles Seconded by Councillor Rodrigues 2 Cliq 00 = Executive Committee Meeting Minutes cion\c Monday, September 8, 2014 10:40 pm - Council Chambers Chair: Councillor Ashe 1. That Report ENG 18-14 of the Director, Engineering & Public Works regarding the lease extension agreement for Amberlea Park be received; and; 2. That the Mayor and City Clerk be authorized to execute a lease extension agreement with The Regional Municipality of Durham for an additional period of twenty years, commencing July 5, 2012, and ending on July 4, 2032 that is in a form satisfactory to the Director, Corporate Services & City Solicitor. Carried 4. Director, Engineering & Public Works, Report ENG 19-14 Stormwater Drainage in the Hamlet of Claremont -Update on the Claremont Drainage Feature Cleanout Recommendation Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report ENG 19-14 of the Director, Engineering & Public Works concerning Stormwater Drainage in the Hamlet of Claremont be received; 2. That Council change the 2013 Capital Budget approval and corresponding funding for the Claremont Drainage Feature Cleanout (Account 5410.1301) from $550,000 to $41,700 and that the Treasurer be authorized to fund the expenditure from a transfer from the Rate Stabilization Reserve; and 3. That Staff be authorized to finalize the scope, and prepare Terms of Reference of a Claremont Master Drainage Plan in order to initiate a Request for Proposal for consulting services for the study, with funds being proposed in the 2015 Current Budget. Carried 5. Director, Engineering & Public Works, Report PW 02-14 Boundary Road Agreement -City of Toronto -Scarborough-Pickering Townline Road Recommendation Moved by Councillor Pickles Seconded by Councillor Dickerson 3 • oo = Executive Committee :_ �z = _�s �-m Meeting Minutes li��li WE- Monday, September 8, 2014 10:40 pm - Council Chambers Chair: Councillor Ashe 1. That Report PW 02-14 of the Director, Engineering & Public Works regarding the boundary road agreement with the City of Toronto for the Scarborough- Pickering Townline Road be received; 2. That Council grant approval to staff to finalize a new boundary road agreement with the Corporation of the City of Toronto for the ongoing maintenance, repairs and construction related to the Scarborough-Pickering Townline Road on terms and conditions generally as set out in this report and in a form satisfactory to the Director, Corporate Services & City Solicitor; and 3. That the Mayor and Clerk be authorized to execute the boundary road agreement. Carried 6. Director, Engineering & Public Works, Report PW 03-14 Seniors and Persons with Disabilities Snow Clearing Program -Expansion to the Hamlets of Brougham, Claremont, Greenwood and Whitevale Recommendation Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report PW 03-14 of the Director, Engineering & Public Works regarding expansion of the Seniors and Persons with Disabilities Snow Clearing Program to the Hamlets of Brougham, Claremont, Greenwood, and Whitevale be received; . 2. That Council support expansion of the program from 350 to 375 participants, commencing in the 2014/2015 winter season in order to accommodate additional demand and expansion to the Hamlets of Brougham, Claremont, Greenwood, and Whitevale and; 3. That a nominal fee for the Seniors and Persons with Disabilities Snow Clearing Program be proposed by staff through the 2015 budget process and be proposed in the 2015 Summary of Fees Charges to be in effect for the 2015/2016 program. Carried 4 Cth1 4 Executive Committee Meeting Minutes - rime it Monday, September 8, 2014 10:40 pm - Council Chambers Chair: Councillor Ashe 7. Director, Corporate Services & City Solicitor, Report FIN 20-14 Cash Position Report as at June 30, 2014 Recommendation Moved by Councillor Pickles Seconded by Councillor Dickerson That Report FIN 20-14 from the Director, Corporate Services & City Solicitor be received for information. Carried (IV) Adjournment The meeting adjourned at 11:00 pm. 5