HomeMy WebLinkAboutADM 110-007 Key to the CityCity o
PICKERING
City Procedure
Procedure Title: Key to the City
Procedure Number
ADM 110-007
Reference
ADM 110
Date Originated (m/d/y)
July 1,2014
Date Revised (m/d/y)
Pages
3
Approval: Chief A
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e Officer
Point of Contact
Division Head, City Administration
Procedure Objective
This Procedure specifies how, and under what circumstances, a Key to the City will be awarded
to an individual, group or organization.
Index
01 Definitions
02 Criteria for the Evaluation of Requests
03 Key to the City Requests
04 Presenting the Key to the City
05 Recipients
01 Definitions
01.01 Key to the City — A symbolic gift that the City bestows an esteemed recipient
symbolizing the honour and freedom to enter and leave the City at will as a
trusted friend to residents.
02 Criteria for the Evaluation of Requests
02.01 A "Key to the City" may be awarded to an individual, group or organization that
furthers the ideals of the City of Pickering, or to recognize outstanding
achievements in a field of endeavour, or in public and civic life.
03 Key to the City Requests
03.01 The Mayor is the approval authority for "Key to the City" requests on behalf of
Council and the City of Pickering.
03.02 "Key to the City" requests must be submitted in writing to the Office of the
Mayor for consideration, at least three months in advance of the proposed
presentation date.
03.03 If the request is approved, the Office of the Mayor will provide a letter
confirming the request, including the details of the key presentation.
03.04 Members of Council, the Chief Administrative Officer and the City Clerk will be
kept apprised of all requests, approvals or denials as a copy recipient on a letter
or by email.
03.05 Notification of the "Key to the City" award will be posted on the City website, and
through other appropriate channels such as social media, to generate public
awareness.
04 Presenting the Key to the City
04.01 If the request is approved, the Mayor will present the "Key to the City" to the
recipient at either a pre -organized community or official event at which the
intended recipient is a guest of honour. In the absence of an available event,
the Mayor shall present the key at the beginning of the first suitable Council
meeting.
Procedure Title: Key to the City Page 2 of 3
Procedure Number: ADM 110-007
04.02 Documents conferring a "Key to the City" will be prepared by the Office of the
Mayor. An inscription on the key, or plaque on which the key may be mounted,
shall state the name of the person or group the key has been presented to, the
date of presentation and the reason for the award.
05 Recipients
05.01 A list of previous "Key to the City" recipients is kept on file with the Office of the
Mayor and posted on the City of Pickering Website. The name of the new
recipient will be added to this list following the official key presentation.
Procedure Title: Key to the City Page 3 of 3
Procedure Number: ADM 110-007