Loading...
HomeMy WebLinkAboutFebruary 27, 2014 City 00 Minutes Heritage Pickering Advisory Committee Meeting PI KERING February 27, 2014 7:00 pm Main Committee Room Attendees: T. Besso S. lyer T. Reimer M. Sawchuck C. Sopher J. Van Huss C. Celebre, Senior Planner, Development Review & Heritage L. Roberts, Recording.Secretary Absent: Councillor Rodrigues W. Jamadar . D.Joyce E. Mason D. Rundle Item/ Details & Discussion & Conclusion Action Items / Ref# (summary of discussion) Status (include deadline as appropriate) 1.0 Welcome J. Van Huss welcomed everyone to the meeting. 2.0 Approval of Minutes Moved by M. Sawchuck Seconded by C. Sopher That the minutes of the January 23, 2014 meeting of the Heritage Pickering Advisory Committee be approved. • Carried 3.0 Business Arising from Minutes 3.1) 2013 Annual Report and 2014 Work Plan Members reviewed the 2013 annual report and 2014 work plan memo. No additions or revisions were made to the memo. Moved by C. Sopher Seconded by R. lyer That the 2013 annual report and 2014 work plan memo be Page 1 Item ! Details & Discussion & Conclusion ` Action Items / Ref# (summary of discussion) Status (include deadline as appropriate) approved as distributed and forwarded to Council on March 24, L. Roberts to 2014. action Carried 4.0 - =New New Business 4.1) Heritage Permit— Dillingham-Lamoire C. Celebre provided members with an update on the heritage permit application received for 1636 Arathorn Court. She noted the applicants had submitted an application to replace the windows. C. Celebre noted that in a conversation with the owners that afternoon they had advised that they will pursue C. Celebre to repair of the windows rather than replacement. She will have action further discussions with the owner and w ill update the committee accordingly. Discussion ensued with respect to the processes involved. C. Sopher questioned whether the City provided any guidance to owners on professionals who work with heritage buildings. M. Sawchuck noted that the Canadian Association of Heritage Professionals was a good website to find consultants and tradespersons qualified to work on heritage properties. C. Celebre noted the City does provide information, including links to websites and explained every attempt is made to work with the owners. 4.2) 2014 Work plan update Discussion ensued with members providing updates as follows: J. Van Huss noted she had come across some very user friendly websites and indicated that she would continue to research this. She questioned what the process would be for making a more user friendly website for Heritage Pickering. C. Celebre noted she has been working with staff on the creation of a template to showcase the City's designated properties which would be located on the City's website. Discussion ensued with suggestions for the City's heritage page such as having a FAQ page which would include inks.to other pages such as the Ministry of Culture, etc. C. Sopher noted he would continue in his research with other municipalities regarding a plaque program. It was noted the Doors Open sub-committee will be formed in Page 2 Item J Details & Discussion& Conclusion Action Items I Ref# (summary of discussion) Status (include deadline as appropriate). May, 2014. C. Celebre to C. Celebre noted she plans to meet with the Chief Building action Official to discuss options on the follow up of recommendations of a heritage permit and will provide an update at the next meeting. M. Sawchuck provided an update on the work he has completed to date on the Heritage Register. He walked members through the excel sheet he had created, noting currently there are approximately 450 properties listed on it, explaining the breakdown and colour coding system used to distinguish the various sources of information used to compile the final list of properties. M. Sawchuck explained the structure of the spreadsheet, noting • which columns required input from committee members. He provided the following instructions; • • Enter data only for the columns with yellow headings • Use the tabs at the bottom of the spreadsheet that show possible response options • Do not change the existing street addresses/names despite conflicting information in other sources (Example Concession 8 vs. 8th Concession) • Important to include "C" in front of the year in which it was built if it is an estimate (Example c.1860) • Try to view a building from all angles to accurately determine the number of storeys • www.ontarioarchitecture.com is a good website to showcase the various styles • If you have any questions — leave it blank and it can be discussed at a meeting • Try to determine outside material (Stone, wood, etc) • Attempts have been made to ensure that the information recorded in the register is consistent with provincial and federal standards • M. Sawchuck noted he would indicate on the spreadsheet which property listings have already been photographed by the committee. He will divide the remaining properties geographically amongst committee members for them to insert missing information and provide photographs. He questioned the possibility of having a special meeting to rate the significance of the listed properties. M. Sawchuck showed members how to log onto Flickr, noting the "2014 Draft Heritage Register" is where all photos can be added. He noted that when taking photos, members should Page 3 Item / Details & Discussion & Conclusion Action Items/ Ref# (summary of discussion) Status (include deadline as appropriate) try to capture the address number (where possible) and take photos of any really interesting features. Each photo should also be named according to the approved convention (Example: Park Crescent, 560). He also noted the importance of capturing one main photo that shows the entire building from the optimal angle. M. Sawchuck stated that pictures should be taken from the street, as we do not have the right to enter private property. He also noted the importance of trying to get the pictures in good weather, in case we want to use them in the future for promotional purposes. If a property has been demolished, photograph it anyway, trying to capture the replacement building (where possible) or the streetside green address sign in rural areas. The property will then remain on the register with a strikethrough. The following members offered to take areas as follows: T. Reimer— Claremont area M. Sawchuck to . C. Sopher, E. Mason —Whitevale area action M. Sawchuck— South Pickering area and properties where photos have already been taken Discussion ensued with respect to the division of properties to work on, with members questioning mileage. It was suggested that members map out their assigned area to group the properties to minimize unnecessary driving. M. Sawchuck noted he would remove the duplicate properties from the list and strike out the known demolished properties, which would take the listing down by approximately 100 properties. Each committee member would be tasked with providing information and photographing 20 —40 properties. He noted that he would forward out the list in the next week or two for members to begin the next step of photographing, which would take place over the next two months. C. Celebre provided members with memory sticks which provide background information. 5.0 Correspondence 5.1) Copies of Heritage Matters and Heritage Stewards were received for information. 6.0 Other Business 6.1) C. Celebre noted she had received a heritage permit application and discussed with the members the timeframe to Page 4 Item ! Details & Discussion & Conclusion Action Items / R of# (summary of discussion) Status (include deadline as appropriate) review. It was suggested that the next meeting date could be changed in order to allow appropriate time to review the application. C. Celebre to C. Celebre will advise. action 7.0 Next Meeting/Adjournment Next Meeting: March 27, 2014 The meeting adjourned at 8:45 pm. Copy: City Clerk • Page 5