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March 3, 2014 (Joint)
City o0 Joint Planning & Development & Executive Committee Meeting • Agenda PI KERIN Monday, March 3, 2014 Council Chambers 7:00 pm Chair: Councillor O'Connell Part "A" Planning Information Reports Page Nos. Subject: Information Report No. 02-14 1-11 Zoning By-law Amendment Application —A 9-13 Draft Plan of Subdivision Application SP-2013-05 Louisville Homes Ltd. 1814 and 1816 Fairport Road Part "B" Planning & Development Committee Reports 1. Director, City Development, Report PLN 02-14 12-17 Consultant Selection for Urban Design Review Services Recommendation 1. That Report PLN 02-14 of the Director, City Development, be received; 2. That the proposal RFP No. 8-2013, submitted by John G. Williams Limited, Architect, to undertake Urban Design Review Services for a period of 18 months commencing April 1, 2014, and expiring on September 30, 2015 be accepted; 3. That the Urban Design Review Services Program as outlined in Section 2.3 of this report be approved; and 4. Further, that the appropriate Staff be authorized and directed to take all actions necessary to give effect to this resolution. For information related to accessibility requirements please contact Accessible Linda Roberts PP C K E PN G Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iroberts @pickering.ca Alternate formats available upon request at 905.683.7575 Cali 00 Joint Planning & Development & Executive Committee Meeting Agenda PI KERIN Monday, March 3, 2014 Council Chambers 7:00 pm Chair: Councillor O'Connell 2. Director, City Development, Report PLN 05-14 18-35 Proposed Telecommunication Tower Installation The Regional Municipality of Durham 1315 Taunton Road Installation #58 Recommendation That the Region of Durham be advised that City Council does not object to the proposed 45.0 metre high telecommunication tower installation located at 1315 Taunton Road, based on the design and other details submitted with this request. 3. Director, Corporate Services & City Solicitor, Report LEG 03-14 36-39 Final Assumption of Plan of Subdivision 40M-2424 Parkmount Building Corporation Lots 1 to 18 and Block 19 (with Part 13, 40R-25976), Plan 40M-2424 Blocks 21 to 24, Plan 40M-2056 Recommendation 1. That Autumn Crescent and Pineview Lane within Plan 40M-2424 be assumed for public use; 2. That the works and services required by the Subdivision Agreements within Plan 40M-2424, Part 13, Plan 40R-25976 and Blocks 21 to 24, Plan 40M- 2056, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Block 21, Plan 40M-2424; and 3. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-2424 and 40M-2056 be released and removed from title. Cali o� Joint Planning & Development & Executive Committee Meeting ;w=.= Agenda PICKERIN Monday, March 3, 2014 Council Chambers 7:00 pm Chair: Councillor O'Connell Part "C" Executive Committee Reports 4. Director, Culture & Recreation, Report CR 09-14 40-48 Durham West Arts Centre Inc. Licence Agreement Recommendation 1. That Report CR 09-14 of the Director, Culture & Recreation regarding the Licence Agreement renewal of the Durham West Arts Centre Inc. be received; and 2. That the Mayor and the City Clerk be authorized to execute the Licence Agreement pursuant to which Durham West Arts Centre Inc. will be permitted to use the pottery studio at the Pickering Recreation Complex to operate pottery and art programs from April 1, 2014 to March 31, 2019 that is in the form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. (II) Other Business (III) Adjournment cliff 00 A Information Report to Planning & Development Committee PI KERING Report Number: 02-14 Date: March 3, 2014 From: Catherine Rose Chief Planner Subject: Zoning By-law Amendment Application A 9/13 Draft Plan of Subdivision Application SP-2013-05 Louisville Homes Ltd. 1814 and 1816 Fairport Road 1. Purpose of this Report The purpose of this report is to provide preliminary information regarding applications for a Draft Plan of Subdivision and a Zoning By-law Amendment, submitted by Louisville Homes Ltd., to develop 27 lots for detached dwellings, 8 future blocks for detached dwellings and the southerly extension of Wingarden Crescent and Shade Master Drive. This report contains general information on the applicable Official Plan and other related policies, and identifies matters raised to date. This report is intended to assist members of the public and other interested stakeholders to understand the proposal. Planning & Development Committee will hear public delegations on the applications, ask questions of clarification and identify any planning issues. This report is for information and no decision on these applications are being made at this time. Staff will bring forward a recommendation report for consideration by the Planning & Development Committee upon completion of a comprehensive evaluation of the proposal. 2. Property Location and Description • the subject lands are located on the west side of Fairport Road south of Strouds Lane and north of Welrus Street within the Dunbarton Neighbourhood (see Location Map, Attachment#1) • the subject lands comprise 2 properties which have a combined area of approximately 2.35 hectares with approximately 45.8 metres of frontage along Fairport Road, approximately 18.0 metres of frontage along each of Wingarden Crescent and Shade Master Drive • the site currently supports 2 two-storey detached dwellings fronting on Fairport Road, which are proposed to be demolished • land uses surrounding the subject lands include low density residential consisting of detached dwellings 1 Information Report No.02-14 Page 2 3. Applicant's Proposal • the draft plan of subdivision proposes a total of 27 lots for detached dwellings, 8 future blocks for detached dwellings and the southerly extension of Wingarden Crescent and Shade Master Drive (see Submitted Plan, Attachment#2) • proposed lots fronting Fairport Road will have lot frontages of 15.2 metres and 15.4 metres • proposed lots fronting the extension of Wingarden Crescent and Shade Master Drive will have lot frontages ranging between 12.2 metres and 14.7 metres • of the 8 future blocks, 6 blocks will require a further extension of Wingarden Crescent and the remaining 2 blocks are required by the Fire Department to access the subdivision until such time as the lands to the south are developed (see Future Development Plan, Attachment#3) 4. Policy Framework 4.1 Pickering Official Plan • the subject lands are designated "Urban Residential — Low Density Areas", in the Official Plan, which provides for housing and related uses and activities • Low Density Areas permit a density of up to 30 units per net hectare; the proposal for 27 lots and 8 future blocks would have a net residential density of approximately 14.9 units per net.hectare • to protect and enhance the character of established neighbourhoods the Pickering Official Plan identifies that such matters as building height, yard setbacks, lot coverage, access to sunlight, parking provisions and traffic implications should be considered • in the established new residential areas between Spruce Hill Road and Appleview Road, including Fairport Road, the Dunbarton Neigbourhood Policies encourages, where possible, new development to be compatible with the character of the existing development • Schedule II —Transportation Systems designates Fairport Road as a "Type C Arterial Road", which typically requires a right-of-way width of 26.0 to 30.0 metres • the proposal appears to comply with the policies of the Official Plan; details of the applications will be assessed against the policies and provisions of the Official Plan during further processing of the applications 4.2 Dunbarton Neighbourhood Development Guidelines • the Dunbarton Neighbourhood Development Guidelines establish development and design guidelines to ensure new development occurs in a manner that is appealing, orderly and consistent with the character of the neighbourhood • • the proposed extension of Wingarden Crescent and Shade Master Drive is consistent with the conceptual road pattern as illustrated in the Dunbarton Neighbourhood Guidelines (see Dunbarton Neighbourhood Development & Design Guidelines— Neighbourhood Concept Plan, Attachment#4) 2 Information Report No.02-14 Page 3 • the urban design objectives for proposed development area are as follows: o permit only detached dwellings along existing and new internal roads o require a minimum lot frontage of 15.0 metres for lots along Fairport Road, south of the creek, and a minimum lot frontage of 12.0 metres along the extension of Shade Master Drive and Wingarden Crescent, o along Fairport Road, south of the creek, maintain larger lot depths (approximately 40.0 metres), and larger building setbacks (front yard 7.5 metres; side yards 1.5 metres; flankage yard 4.5 metres) o along the extension of Shade Master Drive and Wingarden Crescent, maintain building setbacks consistent with recent subdivision standards (front yard minimums of 4.5 metres; side yard minimums of 0.6/1.2 metres) o establish maximum dwelling height of 9.0 metres o encourage new roads to connect with existing streets o minimize garage projections o discourage reverse frontage lots, and o encourage preservation and planting of trees • details of the applications will be assessed against the provisions of the. Dunbarton Neighbourhood Development Guidelines during further processing of these applications 4.3 Zoning By-law 3036 • the subject lands are currently zoned "R3" —Single Residential Third Density Zone within Zoning By-law 3036, as amended, which permits detached dwellings on lots with a minimum lot frontage of 18.0 metres and a minimum lot area of 550 square metres • an amendment to the zoning by-law is required to implement the applicant's proposal • the applicant has requested that the subject lands be rezoned to a single zone category with the following development standards: o minimum lot frontage of 12.0 metres o minimum lot area of 350 square metres o minimum front yard depth of 6.0 metres for lots along Fairport Road, and 4.5 metres for all other lots o minimum side yards widths of 1.2 metres on one side and 0.6 metres on the other o minimum flankage side yard width of 2.7 metres o minimum rear yard setback of 7.5 metres o maximum building height of 12.0 metres • the requested development standards (lot frontage and building setbacks) for the proposed lots along the extension of Shade Master Drive and Wingarden Crescent are consistent with the Dunbarton Neighborhood Development Guidelines, except for building height • the requested development standards (lot frontage, building setbacks and building height) for the proposed 3 lots along Fairport Road do not comply with the Dunbarton Neighborhood Development Guidelines 3 Information Report No.02-14 Page 4 5. Comments Received 5.1 Resident Comments • written correspondence has been received from an area resident identifying the following key concerns: o compatibility of the proposed development with the existing neighbourhood with respect to built form, street connectivity, and size and scale of the proposed dwellings o having lot frontages of less than 15 metres o preservation of existing trees and planting of new trees o potential for piecemeal development and the maintenance of the future blocks o mitigating impacts related to on-site construction activity 5.2 Agency Comments Durham Region Planning • subject lands are designated "Living Areas" in and Development the Regional Official Plan (ROP), which shall Department be used predominately for housing purposes • Schedule 'B' Map `Bid' of the ROP also identifies Key Natural Heritage Features on the subject lands • TRCA has determined that the wooded area is not considered a significant woodland • municipal water supply and sanitary sewage capacity are available to service the proposed development' • sanitary sewer and municipal water supply are available to the subject lands from Wingarden Crescent and Shade Master Drive • the proposed lots fronting Fairport Road can be serviced by the existing connections • the proposed development will not have a significant impact on Regional transportation or transit interests • the Region has advised that the proposal complies with the policies of the Regional Official Plan and has no objection to the applications • the Region has advised that the above-noted matters can be addressed through condition of draft approval, and has provided its conditions of draft approval Toronto and Region • no objections to the approval of the Conservation Authority applications 4 Information Report No.02-14 Page 5 Durham District School • approximately 14 elementary pupils could be Board generated by the proposed development • it is intended that any pupils generated by this development will be accommodated within existing school facilities • the Durham District School Board has no objection to the approval of the applications Durham Catholic District • approximately 4 students could be generated School Board from this development and will attend St. Elizabeth Seaton Catholic School • the Durham Catholic District School Board has no objection to the approval of this proposal 5.3 City Departments Comments Engineering & Public Works • no significant concerns with respect to the proposal at this time • the submitted Functional Servicing and Stormwater Management Report, Traffic Impact Study, Construction Management Plan and Phase 1 Environmental Site Assessment have been reviewed and technical comments have been provided to the applicant to be addressed to staffs satisfaction 6. Planning & Design Section Comments The following matters have been identified by staff for further review and consideration: • review the proposed development standards (lot frontage lot area, building setbacks, lot coverage and building height) to ensure that the lotting pattern and the scale and size of the dwellings are consistent with the character of the established neighbourhood and comply with the Dunbarton Neighbourhood Guidelines • review the appropriateness of combining future Blocks 28 to 33 as one block to be divided through part lot control once Wingarden Crescent is extended further south to avoid the creation of land locked parcels • review the appropriateness of using an (H) holding symbol in the implementing by-law for the proposed future blocks until the lands to the south are developed • consider amending the Dunbarton Neighbourhood Development & Design Guidelines— Neighbourhood Concept Plan to illustrate the future conceptual road pattern for the lands south of the subject property 5 • Information Report No.02-14 Page 6 7.0 Information Received Full scale copies of the plans and studies listed below are available for viewing at the offices of the City of Pickering, City Development Department: • Draft Plan of Subdivision • Planning Rationale with Urban Design Brief and Sustainable Development Report • Traffic Impact Study • Phase 1 Environmental Site Assessment • Environmental Noise Assessment • Functional Servicing and Stormwater Management Report • Construction Management Plan 8. Procedural Information 8.1 General • written comments regarding this proposal should be directed to the City Development Department • oral comments may be made at the Public Information Meeting • all comments received will be noted and used as input to a Planning Report prepared by the City Development Department for a subsequent meeting of Council or a Committee of Council • any member of the public who wishes to reserve the option to appeal Council's decision must provide comments to the City before Council adopts any by-law for this proposal • any member of the public who wishes to be notified of Council's decision regarding this proposal must request such in writing to the City Clerk 9. Owner/Applicant Information • the owner of the subject lands is Nick Lazaridis of Louisville Homes Attachments 1. Location Map 2. Submitted Plan 3. Future Development Plan 4. Dunbarton Neighbourhood Concept Plan 6 Information Report No.02-14 Page 7 Prepared By: Approved/Endorsed By: • Amy Emm, MCIP, RPP Catherine Rose, MCIP, RPP Planner II Chief Planner Nilesh urti, CIP, RPP Manager, Development Review & Urban Design AE:Id Attachments Date of Report: February 13, 2014 Copy: Director, City Development • 7 Attachment#s/ to Information g 'eoort#� 02-/1' ROAD ■■ - __■III■■ 1111111 '.� l w W■III in TI � CRESCENT N unionQ - Q 1!I I_ 1Mill ���111111�m 8 S o_., ��t} — m_IIII �,11. MIN Imo 2:dm.�__. iiIIi ' E!Jj) •�I„`.w_� __ES ,_ _ __ VOYAGER q�E �___ "'„ ' „�� _ BONITA AVENUE —� F I_u)== MEW:° Iii 'BOMTA s —= 1 30■ == _=_�- PARK — I �z� _ 1 0�'1" II o m_ ►,,, 11Pj 1.., z �lllll_ 01 STROUDS LANE J ==- ) , , 11IIIIi ' `. _ WINGARDEN CRESCENT – IIIIII EL_ all ■ EROW PL. _ W�_ • 11111 E Q _ �■ • II O■■O 0 ME Sz 1111 cc ■■_ , cf OK MIN ME I__ SLA SUBJECT MI NS — D _ U _ - 0:: ill /TE — __� W--w■• OOL _ _� a�_�m• m _ ;L !ii�� �1y �',.g 1 7 _w „""'.F I,� BEN CRESCENT GOLDENRIDGE =,, ._ JACQUELINE , ,// , p I al _� ,�\ 11"1", I WELRUS STREET a o __ _�_ ;granr#20, �' GoJ ,• —Q�I■ INI 4 Location Map Cifq FILE No:SP-2013-05 and A09/13 l �mm, . APPLICANT: Louisville Homes Ltd. W CS T'S a 0 IvZi PROPERTY DESCRI PTION:1814 and 1816 Fairport Road City Development Pt. Lt. 11, Lots 24, 25, 26, 27, and 28, RP 819 DATE: Feb.7,2014 Department Data Sources: rpr rights SCALE 1:5,000 PN-7 ,I4 Tera ou Ente ieea Inc.Ins. and Its euppliern. All ri hb Reaervetl. Not a plan at Survey. 2013 MPAC and Its suppliers. All rights Reserved. Not a plan of Survey. 8 1 1 Attachment#_:.___2 to • n inforroption ,enort#...62. -- 1-.. - o STROUDS LANE a b 15.5 15.5 15.5 15.2 15.5 16.4 15.5 15.5 15.5 15.5 15.5 155 15.5 15.5 / 15.0 -N, 04 Z.-n Lr) b 04 i"..-n • in b .... _ _ Cl ui 0 cu t1) 12.0 t% 12.0 12.0 12.0 12.0 12.0 12.0 12.0 124 12.0 12.0 12.0 12.0 12.0 15.0 b o (5' WINGARDEN CRESCENT a in cz, b SI 12.0 12.0 12.0 12.0 ..\ 12,5 12.0 12.0 12.0 12.0 12.0 15.4\ _ 12.5 ru cu CC .n. . Cu .--. Po D Li_i 1- < Zi Cil c, < :6 a cu ru ru 0 cu r... Li1 ° iri 1Y -, a c, LLI > , cu P. ru 6 14 a 1 •u-• IN 0.1 < C) CO a 2 i (i) Cu 0 6 Cu c Cu a c? C') 1.2 b in 6 ■D ei in LOT 22 al cu I Lni -.. .zr 40-nrEtstinalr- co. cu DR R- ■4 LOT 21 LOT 7 :2 11-1 04 co c1 C,.. - (-) D EANDMSIC in CU rn Lf) SUBIVISION Nj LOT o, -uurr L..- el LOT 20 8 - ,...-1 n - D al .4). co, co LOT 19 LOT 9 cc: 0, 1Y co LOT 23 cm a .1 0, LOT 18 0? LOT 10 itom_ DC 2Am EASEMEW EAsEmE cii i .5m EASEMENP CY Cl_ cu LOT 24 _ Di og esi - e* LOT 17 cq LOT 11 co h_S.Om EASEMEN3,1,__. i..1-1 Cl) N LOT 25 tsi co tr! 4 LOT 6 LOT 3 .c5 Lc) V- cd LOT I8 LOT 12 in , esi (xi LOT 26 , ; LOT 15 LOT 13 " Zt LOT 6 LOT 2 .- . --, LOT 27 isvi , %A 4 :I _ •-! \, 1 , BLOCK 34 BLOCK 35 " I i :V: LOT 4 LOT 1 0 .- ..., BLOCK 28 • c.n cv b_ 6.0m TEMP. sumwmkm BLOCK ACCESS ROAD- -ULU 03 ,..0 29 " cr+ na . .- Cu _ -i BLOCK 30 ..0 r H ... _ - BLOCK 31 cm csi _ 0 , o5 cr. _ BLOCK 32 Z 4. .-' rn 0 0 BLOCK 33 :14 CL_ _ 04 II bu9 Lr) _ - in _ • LL co c.n =_ .I _ . 6 Submitted Plan Citi ei A FILE No:SP-2013-05 and A09/13 --=-----11[31:- -_-__,- APPLICANT: Louisville Homes Ltd. liCali 10 NOE PROPERTY DESCRIPTION:1814 and 1816 Fairport Road City Development Pt. Lt. 11, Lots 24, 25, 26, 27, and 28, RP 819 DATE: Feb.7,2014 Department Cato Sources: e Teronet Enterprise. Inc. and its suppliers. All rights Reserved. Not o plan of survey. SCALE NTS PN-7 0 2013 MPAC and its euppliers. All rights Reserved. Not a plan of Survey. . 9 Attachment 3 to . Informati r t,nrt# OZ/`� • 6 I 1 1 1 I I I I I 1 1 1 1 I 1 1 1 t1.1 I I I I I 1 I I I I I I I iii 1 1 d ___1__1__'-r__L__1___ __J___'--_Lr_L__1__1____ W 1 a I C CC I 0 I- Z I W Q 0 I • _ CO I 1, p I 1 I 1 Q I = I I 5 f I I- — ,... 22 7 „e I I ,.v. „o.21 8 i ---- i I na. 20 9 ,.v. c« 1 1 1 1 ❑ , � i ..n 19 10 ,a.. "" I. I ❑ 23 .a.. 18 if ,a.. 3 b� 26 : : : 14 ,„„, ,a. 5 1 ,''. t O ■ 27 ' ..a. 4 i un .. r,TITMS 74"241 i fx 1 r4 :/ --------- I r . r�- --- -1 JJ I � • I t I 1 1 LA A, ytrwis,ORM i 1 \ \� 1 I-- -'-----� `�\ --H-T-------1 \ N _ _ ` -i --LT I I- 1 / ; , ,' \\\ ,- �� BLOCKS 28 33 +II ,'� /k,�, ,,'\\ BLOCKS 34 & 35 N Future Development Plan City 4 FILE No: SP-2013-05 and A09/13 —'�� APPLICANT: Louisville Homes Ltd. PROPERTY DESCRIPTION: 1814 and 1816 Fairport Road City Development Department Pt. 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J'—= X111 = M O _il I., __ r1rlla►i.■ _r.. - / �� Gi; _GAS; :.I ��i,.� .• iJ \ = IIIUNI .1 w;Gu' r1•, ina 1111111► #o �!_- 71.=-12.......�% A- 11111► � I/I,� I„,,s/1,11111711111 — �j t?�",ii tEi I 11111111 &Nill[9?!li^.ttllil l a D�d71111`r�I � -� �- , _: r _IIIIIIIIII/ FItJ �� W. Vtr' _ V 1p�U111I ( �o��o� sp =1111 C"'CI.I - © 1.17.-M -' ' I_� I 1. rM� 111L'�iL'llll ll= - IM� .. n1itE M j p r_ = ._ �� IiIfj1J IIIIIIIIIllit 1r 1 1 IIIIIIIIIIIIIIIIIIIII11111111IN11Il1I I111� P!wI� - IIl �� �� � a° IIII '�, KINGSTON ROAO S %� pp 01' 4p1 mil , is , lea- i 1 r�uArr/ IA Ilk ...�� . tall DUNBARTON NEIGHBOURHOOD DEVELOPMENT&DESIGN GUIDELINES-NEIGHBOURHOOD CONCEPT PLAN I\ - SPECIAL DESIGN PRECINCT PARK ® OPEN SPACE/VALLEY LANDS N ` NO. 4 VI POTENTIAL PARK smANsioN . wALIewAY CRY OF PICKERING CONCEPTUAL ROAD PATTERN VIA t.ubJ•et to zzl„,_ _tlan) ••• CT'DEVELOPMENT DEPT. 02013 Note: The roo0 pattern IllustrateC this plan is Conceptual. Minor miZICations ear occur without further amendment to this development plan 11 o0 Report to Planning & Development Committee PICKERING G Report Number: PLN 02-14 Date: March 3, 2014 From: Thomas Melymuk Director, City Development Subject: Consultant Selection for Urban Design Review Services Recommendation: • 1. That Report PLN 02-14 of the Director, City Development, be received; 2. That the proposal RFP No. 8-2013, submitted by John G. Williams Limited, Architect, to undertake Urban Design Review Services for a period of 18 months commencing April 1, 2014, and expiring on September 30, 2015 be accepted; 3. That the Urban Design Review Services Program as outlined in Section 2.3 of this report be approved; and 4. Further, that the appropriate Staff be authorized and directed to take all actions necessary to give effect to this resolution. Executive Summary: As the City continues to evolve and mature, it is anticipated that new and more complex development projects and initiatives will be proposed that will raise the City's profile in Durham Region and the Greater Toronto Region. These projects will include a greater variety and range of built forms and uses that will contribute to creating vibrant mixed use nodes and corridors and an exciting City Centre. In order to achieve and uphold high standards of planning, urban design and architecture, the City would benefit from the services of an Urban Design Consultant to provide objective and professional advice. To this end, in January 2013, Council authorized staff to prepare terms of reference and issue a request for proposals for the provision of Urban Design Review Services. In response to a Request for Proposal (RFP) issued on October 9, 2013, five qualified proposals were received. A staff Evaluation Committee reviewed the proposals against the criteria outlined in the RFP, and the three highest scoring proposals were selected to proceed to the interview process. Following the interview process, the consulting firm of John G. Williams Limited, Architect, received the highest average score and best met the City's needs in providing Urban Design Review Services. 12 Report PLN 02-14 March 3, 2014 Subject: Consultant Selection for Urban Design Review Services Page 2 John G. Williams Limited, Architect is a multi-disciplinary firm specializing in planning, urban design and architectural design control. They have extensive experience reviewing a variety of built forms including mixed use developments, medium and high density residential projects, as well as commercial and industrial buildings on behalf of municipalities within the Greater Toronto Area. This report recommends that Council approve the Urban Design Review Services Program as set out in Section 2.3 of this report and accept the firm of John G. Williams Limited, Architect, to provide Urban Design Review Services for a period of 18 months commencing April 1, 2014, and expiring on September 30, 2015. Financial Implications: There are no financial impacts to the City as a result of retaining the services of an Urban Design Consultant. The Pickering Official Plan and User Fee By-law include provisions requiring an applicant to be responsible for the cost of the City peer reviewing studies and drawings, including site plan and architectural drawings. The 2014 budget for the Planning & Design section of the City Development Department identifies an expenditure line item for Urban Design Review Services in the amount of$100,000.00 (Account Code 2611.2392.0003) and a corresponding revenue line item (Account Code 2611.9990.0000) funded by developers, also in the amount of $100,000.00. 1. Background 1.1 Need for Urban Design Review Services With the on-going transformation of Pickering from a suburban to an urban community, there will be a greater variety and range of built forms and uses proposed and built in the City. The intensity and scale at which intensification is projected to occur, particularly within the City Centre and along key corridors, poses unique challenges and requires specialized urban design review skills. Urban design is about creating sustainable neighbourhoods and places through greater attention to the aesthetic and functional relationships that exist between public and private spaces. Well designed buildings that respond well to their location within the community create a high quality urban realm and instill a positive community design image which contributes to the City as an attractive place to live and work. As the City continues to mature, it will be essential to establish new and higher standards for planning, architecture and urban design. To help achieve and uphold these standards, the City would benefit from the services of a qualified Urban Design Consultant to provide objective and professional advice on architecture and urban design, and any related implications on planning approvals. 13 Report PLN 02-14 March 3, 2014 Subject: Consultant Selection for Urban Design Review Services Page 3 The Urban Design Consultant will provide comments on development proposal. to: • establish a positive visual image for built form and urban design within the City • create harmonious and attractive developments through attention to site planning, placemaking, and the exterior architectural quality and appearance of new development • create a built form which results in safe, active and pedestrian-friendly communities • establish a variety of attractive, innovative and environmentally sustainable building designs which combine the best of contemporary and traditional architectural design principles; and • ensure new buildings enhance existing communities/neighbourhoods and further the development of a distinctive urban identify for the City In January 2013, Council authorized staff to prepare terms of reference and issue a request for proposals to retain a qualified Consultant to provide Urban Design Review Services for the City. 2. Discussion 2.1 A Request for Proposal (RFP) for Urban Design Review Services was issued On October 9, 2013, the City issued a Request for Proposal (RFP) for Urban Design Review Services. The RFP was an open proposal call. A number of consulting firms were forwarded a copy of the RFP based on their experience with similar projects in the Greater Toronto Area (GTA). In addition, a notice of the RFP was placed on the City's website. The RFP closed on October 31, 2013. Five proposals were received from the following multi-disciplinary consulting teams: • MMM Group • Urban Strategies Inc. • The Planning Partnership • Dialog Ontario Inc. • John G. Williams Limited, Architect 2.2 John G. Williams Limited, Architect is recommended for selection On November 7, 2013, an Evaluation Committee consisting of the Director, City Development; Chief Planner; Manager, Development Review& Urban Design; Senior Planner— Site Planning and Senior Buyer, Supply & Services reviewed the proposals against various criteria, as outlined in the RFP. 14 Report PLN 02-14 March 3, 2014 Subject: Consultant Selection for Urban Design Review Services Page 4 Although the Evaluation Committee was impressed by the quality of all five teams, the proposals of MMM Group, Urban Strategies Inc. and John G. Williams Limited, Architect scored highest, and these three teams were selected for interviews. The Evaluation Committee held interviews with the three firms on December 5th and 6th, 2013. During the interview, each of the three firms provided a detailed overview of a sample urban design plan, and responded to a set of questions. Following the interview process, the three teams were again evaluated. The team that received the highest score and best met the City's needs in providing Urban Design Review Services, was John G. Williams Limited, Architect. John G. Williams Limited, Architect is multi-disciplinary firm specializing in planning, urban design and architectural design control. This firm is one of the few that is'active as an Urban Design/Control Architect Consultant in several municipalities within the GTA, including Brampton, Markham, Mississauga, Hamilton, Oakville, Richmond Hill, Vaughan and Whitby. They have extensive experience reviewing a variety of built forms including mixed use developments, medium and high density residential projects, as well as commercial and industrial buildings. The firm employs a solution oriented approach to development projects and will work collaboratively with planning staff to continue to raise the level of planning, urban design and architecture within the City while balancing the City's goals against the applicant's requirements. Staff therefore recommends that Council accept John G. Williams Limited, Architect to provide Urban Design Review Services for the City. 2.3 Council approval of an Urban Design Review Services Program is recommended The primary goal of the Urban Design Review Services Program is to establish new and higher standards for urban design and architecture in the City. To help achieve this goal, the Urban Design Consultant will be engaged in the review of all significant new development and redevelopment of existing properties and buildings that are prominently visible from a public street or highway, as well as any other proposals requested by the Site Plan Committee. Certain minor projects or additions to existing buildings not visible from the street would generally be exempted. For most proposals, a maximum three week review period will be given to the Urban Design Consultant to provide comments to City Development staff. The Urban Design Consultant will review the proposal and provide their comments and suggested changes with respect to, but not limited to, overall site layout, the pedestrian realm, building placement and massing, architectural design, and building material and colour. The Urban Design Consultant may also attend. meetings with the applicants and municipal staff to further discuss their comments, as well as work with the applicants to resolve any concerns or issues with their suggested changes. 15 Report PLN 02-14 March 3, 2014 Subject: Consultant Selection for Urban Design Review Services Page 5 The Urban Design Consultant may also attend Site Plan Committee meetings to provide advice with respect to architecture and urban design pertaining to a specific application or project. There will be no financial impact to the City as a result of retaining the services of an Urban Design Consultant. The City's Official Plan and the User Fee By-law require applicants to be responsible for the peer review cost of studies and drawings, including site plan and architectural drawings. The Urban Design Consultant will bill the City for the services, at the hourly rate noted in their proposal, and in turn, the City will bill the development proponent. Therefore, although the City retains the service of the Urban Design Consultant, the City is reimbursed by the developer for the cost of the service. The 2014 budget for the City Development Department - Planning & Design section, identifies expenditure and revenue line items each in the amount of$100,000.00 in order to implement the Urban Design Review Services Program. All planning application forms will be revised to include a section requiring applicants to acknowledge that they agree to reimburse the City of Pickering the full cost of undertaking peer review of any studies or drawings submitted in support of the application. For most development proposals, the additional cost incurred by an applicant as result of the City retaining the services of the Urban Design Consultant will be in the range of$2,500.00 to $4,000.00. For larger scale and more complex projects, the cost could be approximately $5,000.00 to $10,000.00. Staff are sensitive to the additional cost incurred by the applicant and will work with the Urban Design Consultant to minimize the costs of the Urban Design Review Services were possible: 3.0 Conclusion It is the recommendation of staff that Council approve the Urban Design Review Services Program and retain the services of John G. Williams Limited, Architect, to undertake the Urban Design Review Services in accordance with their proposal. • 16 Report PLN 02-14 March 3, 2014 Subject: Consultant Selection for Urban Design Review Services Page 6 Prep:red y: Approved/Endorsed Nilesh Surti, MCIP, RPP Catherine Rose, MCIP, RPP Manager, Development Review & Chief Planner Urban Design (7Z- Thomas Mely k, MCIP, RPP Director, City Development NS:jf Recommended for the consideration of Pickering Cit Council • / rd. 4, 2014- Tony Prevedel, P.Eng. Chief Administrative Officer 17 • Cali o! Report to a Planning & Development Committee PICKERIl V Report Number: PLN 05-14 Date: March 3, 2014 From: Thomas Melymuk Director, City Development Subject: - Proposed Telecommunication Tower Installation The Regional Municipality of Durham 1315 Taunton Road Installation #58 Recommendation: • 1. That the Region of Durham be advised that City Council does not object to the proposed 45.0 metre high telecommunication tower installation located at 1315 Taunton Road, based on the design and other details submitted with this request. _ Executive Summary: The Region of Durham is currently upgrading their control systems at all water supply facilities throughout the Region. The upgrades include improvements to the wireless communication system at all of its water supply sites. The Region is proposing to erect a 45.0 metre high monopole style telecommunication tower on the Ajax-Pickering Zone 1 Regional Reservoir lands located near Taunton Road and Sideline 22 (see Location Map, Attachment#1). Since the submission of the initial proposal, the Region has completed their public consultation process in accordance with Industry Canada requirements and the City's draft Radiocommunication and Broadcasting Antenna System Protocol. Durham Region has advised that public and agency comments have been addressed. The Region is requesting that City Council provide a statement of concurrence in support of the installation. City staff are supportive of the proposed installation. There does not appear to be acceptable opportunities to co-locate this installation with an existing tower in the immediate area. Furthermore, this telecommunication tower will assist the Region of Durham through improvements to operations and process monitoring, water delivery and response time in the event of an emergency. Staff recommends that the Region of Durham be advised that Council does not object to the proposed tower at 1315 Taunton Road, based on the design and other details submitted with this request. Financial Implications: No direct costs to the City are anticipated as a result of the proposed development. 18 Report PLN 05-14 March 3, 2014 Subject: Proposed Telecommunication Tower Installation Page 2 1. Background 1.1 Property Description The subject property is located near Taunton Road and Sideline 22 within Seaton (see Location Map, Attachment#1). A portion of the subject property is proposed to be the location of the future Ajax-Pickering Zone 1 Regional Reservoir site. Agricultural uses currently surround the subject property. The subject lands are presently designated as "Seaton Natural Heritage System" in Official Plan Amendment 22 and are currently zoned "Q" - Pit and Quarry in Zoning By-law 3037, as amended. 1.2 Applicant's Proposal The Region of Durham is currently upgrading their control systems at all remote reservoirs, pumping stations and wells throughout the Region. As part of this upgrade project, a new wireless communications system is being implemented at all Regional water sites. In November 2013, the Region submitted an application outling its proposal to erect a 45.0 metre high monopole style telecommunication tower on the Ajax-Pickering Zone 1 Regional Reservoir lands. The 45.0 metre high tower is proposed to be located at the northeast corner of the subject property (see approximate tower location on Location Map, Attachment#1). The base of the tower is approximately 1.2 metres wide. The tower will be protected by a 1.8 metre high fenced compound measuring approximately 6.9 metres by 5.2 metres. Access is proposed to be from a new asphalt road from Taunton Road located within the currently unopened Sideline 22 road allowance (see Applicant's Submitted Plan, Attachment#2 and Tower Elevation Plan, Attachment#3). The subject site will also support a new pumping station as reflected in the drawings submitted by the applicant for context purposes. This recommendation report only applies to the proposed telecommunication tower and a separate site plan application is required for the pumping station. 2. Comments Received 2.1 Required Public Notifications has been completed On December 2, 2013, Planning & Development Committee authorized staff to initiate circulation of the Draft City of Pickering Radiocommunication and Broadcasting Antenna System Protocol (Cell Tower Protocol) to the public, industry representatives and other stakeholders to seek their comments. At the conclusion of the consultation process, a recommended Protocol will be prepared by staff and considered by City Council in April 2014. In the absence of an adopted City protocol, applicants must follow Industry Canada requirements as outlined in the Client Procedures Circular (CPC) 2-0-03 Issue 4, entitled "Radiocommunication and Broadcasting Antenna Systems". 19 • Report PLN 05-14 March 3, 2014 Subject: Proposed Telecommunication Tower Installation Page 3 The Industry Canada's requirements for public consultation require the applicant to consult with the Land Use Authority, and the public within a radius of three times the tower height, measured from the tower base or the outside perimeter of the supporting structure. The City's draft protocol requirements for public consultation require the applicant to consult with the Land Use Authority, and the public within a radius of the greater of 150 metres or three times the tower height within the urban area or 500 metres for proposals within the rural areas. Based on the proposed 45.0 metre tower height, the applicant had notified 4 adjoining property owners within a 150 metre radius. These owners include the Province of Ontario, an Ontario numbered company (representing Lebovic Homes), Hunley Homes and Metrus Developments. The proposed installation was circulated on December 10, 2013. A commenting period of 30 days was provided for responses from the public, which ended on January 16, 2014. A newspaper notice was also published in the December 11, 2013 Durham Region newsletter and the Pickering News Advertiser. A Consultation Summary Package was provided on February 3, 2014 to the satisfaction of the City of Pickering (see Applicant's Public Consultation Report, Attachment#4). The applicant has confirmed that no objections were received as a result of the public notification process. One comment was received from Lebovic Homes, who own the lands to the west of the proposed reservoir site. They did not have any objection to the proposed tower provided that it does not interfere with their • servicing plans for constructing storm sewers and overland flow. The Region has advised Lebovic Homes that the proposed tower will not interfere with the servicing plans for the residential lands to the west of Sideline 22. 2.2 City Departments & Agency Comments Building Services • have no objections to the proposed radio communication/broadcasting tower Engineering & Public Works • the applicant should be aware that the portion of the unopened road allowance that will contain the asphalt access road is to become a local road servicing the adjacent subdivision to the west • an easement over the portion of the unopened road allowance is required for the access road to the satisfaction of City staff • the applicant has acknowledged the above noted comments and will provide access road details and an easement as part of the overall site plan application to be submitted for the future reservoir • 20 Report PLN 05-14 March 3, 2014 Subject: Proposed Telecommunication Tower Installation Page 4 Toronto and Region • TRCA has advised that the proposed Conservation Authority telecommunication tower appears to be located within a TRCA regulated area • TRCA recognizes that this property is part of a much larger development plan and discussions are already underway with the Region of Durham regarding impacts to the wetlands as a result of the proposed reservoir and pumping station at this location 2.3 Co-location opportunities have been examined The installation and creation of separate, stand alone, radio communications towers and broadcasting facilities is discouraged unless all other co-location options have been explored and are considered unfeasible. The Region has advised that there are no suitable towers/structures within their search area. However, future co-location on the proposed tower can be accommodated where appropriate and feasible. 3. Planning Analysis 3.1 Proposed Tower Location and Design is acceptable The Region has indicated that the utility pole height has been minimized as much as possible to reduce the visual impact and has minimal land use conflict with the surrounding properties. The monopole design is appropriate for the natural heritage area as it has a narrow profile and does not require bracing from high-tension wires or a metal frame. The design will also be appropriate when the lands to the west of Sideline 22 are developed for residential. Staff support the proposed location of this telecommunication tower as it will assist the Region in improving their operations, process monitoring, water delivery and response times in the event of an emergency. Attachments 1. Location Map 2. Applicant's Submitted Plan — Site Layout 3. Applicant's Submitted Plan — Elevation 4. Applicant's Public Consultation Summary • 21 Report PLN 05-14 March 3, 2014 • Subject: Proposed Telecommunication Tower Installation Page 5 Prep-red By: Approved/Endorsed By: Amy Emm, MCIP, RPP Catherine Rose, MC P, RPP Planner II Chief Planner Nilesh urti, MCIP RPP Thomas Melymuk,NCIP, RPP Manager, Development Review Director, City Development & Urban Design AE:Id Recommended for the consideration of Pickering Cit ouncil ..Ji42oi4 Tony Prevedel, P.Eng. Chief Administrative Officer • • 22 ATTACHMENT# I TO . REPORT # QLA • TAUNTON ROAD \\°! SUBJECT LANDS • • ■ RESERVOIR LANDS PROPOSED 45m L������������ A�� TELECOMMUNICATION UTILITY POLE • W U • O 0 0 • • W / N Location Map Cilq°¢ FILE No:Installation #58 � APPLICANT: Region of Durham WAS-6-SO" PROPERTY DESCRIPTION: 1315 Taunton Road (North Part of Lot 22, City Development Concession 3) DATE: Jan. 17,2014 Department Data Sources: Teranet Enterprises Inc. and Its eupollere. All rights Reserved. Not a In of survey. SCALE 1:5,000 PN-15 2013 1APAC and Its suppters. All rights Reserved. Not a plan of Survey. 23 E:TT ;CHP.«P'T# 2 TO REPOR1 # Pu4 05:44. , . TAUNTON ROAD . PROPOSED _---ter "' "' / i COMPOUND -,,- = r CRP:. , :<nr uaiN*ta..•e aeea.K / f �>.-2- area ; / / / . ,s..,, / d / P/t .'I ,G-S A JON/ / i / � f I • • PROPOSED . 6 TOWER ; , • • • LICE'I:C-S}.YJ4 I '• • a` ' N ---- '_._ _ ------- ---__.......-. ---- ' N Submitted Plan Cart 4 FILE No: Installation #58 • "-'= APPLICANT: Region of Durham N EO N E,10 1 PROPERTY DESCRIPTION: 1315 Taunton Road (North Part of Lot 22, City Development Concession 3) Department DATE:Jan.17,2014 ' 24 • • ATTACHMENT# TO REPORT # pi- O5--/q NORTH ELEVATION I: f\ M i If ', Y �._.� - • • II - Y - ,.a ■1:•• 1y • j . 1 EAST ELEVATION • Submitted Elevation Plan ' Citg 4 FILE No: Installation #58•-"`':-➢= T'._ APPLICANT: Region of Durham ���� �,�,� PROPERTY DESCRIPTION: 1315 Taunton Road (North Part of Lot 22, City Development Concession 3) Department DATE:Jan. 17,2014 • 25 Auto-MEN# _ io REPORT # PLN 0S--/4/ RHAM REG Consultation Summary Region of Durham Zone 1 Reservoir Communications Tower 1315 Taunton Road Pickering, ON Prepared for THE CITY OF PICKERING Attention: Amy Emm, Planner Submitted:February 3,2014 Prepared by:Chris Murray Westin Engineer Consultants to: Region of Durham 26 ATTACHMENT# 'T TO REPO i Pi N b5-I - 1 - Protect Description & Proposed Location: The Region of Durham is upgrading the Supervisory Control and Data Acquisition (SCADA) control systems at its water supply facilities. The proposed tower is an integral part of a new 3.65 GHz/ 18 GHz Wide Area Network (WAN) communication system being implemented at the Region's water supply plants, pumping stations and potable water storage reservoirs. The new SCADA system will improve facility control and process monitoring capabilities at each remote site resulting in more efficient operations, improved regulatory compliance and shorter response time in the event of an emergency. The new wireless WAN communications system requires the construction of 15 telecommunication towers across the region. The tower that is the subject of this public consultation is a 45-metre monopole tower at the site of the future Zone 1 reservoir and pumping station. The SCADA towers are strategically located throughout Durham Region to provide 100 per cent wireless coverage for all water supply facilities. Summary of Consultation to date: On November 4, 2013, the Region of Durham submitted an application for Radiocommunication/Broadcasting Antenna System with The City of Pickering. The correspondence provided a copy of the application form, Tower design drawings, Site location drawings, site survey, rendition of the tower and aerial view of the tower location. Public Notification: As the City did not have a specific telecommunications protocol, the Region of Durham followed the Industry Canada CPC. Under the Industry Canada CPC default process, notification for this site would be 3 x tower height which included four property owners,the TRCA, plus an advertisement in the local newspaper. On December 6, 2013, the City of Pickering provided a mailing list of 150 meter radius of the tower.A notification package was mailed out on December 10, 2013 and the newspaper notice was placed in the Ajax/Pickering News Advertiser on December 11, 2013. A copy of the notification package and newspaper notice is attached to this summary. A 30 Day comment period was provided, which ended on January 16, 2014. One comment was received from Lloyd Cherniak, Vice President of Lebovic Homes stating they have no objection to the construction of the Tower providing it does not interfere with the servicing plans for residential lands to the west of 22 owned by 1133373 ontario Inc. The tower will not interfere with the servicing plans for the residential lands to the west of 22. Comments were received from TRCA stating they did not have any objections although there is a small screening fee. The Region is aware of this fee and are following up to have this included as part of the overall TRCA permit fee for the new reservoir and pumping station. Comments were received from City of Picking Engineering and Public Works requesting more information on the proposed asphalt access road, acknowledgement of the future local road for the adjacent subdivision to the West and requirement for an easement over the portion of 27 LTTAC€-WlEi'i 2 unopened road allowance required for the access road. The Region is aware of these items and they will be handled as part of the overall site plan application. Summary of Consultation: At this time the Region of Durham has completed its public consultation process with regard to the proposed site at the Zone 1 Reservoir 1315 Taunton Road. It has been confirmed by the City of Pickering that the Region of Durham would follow the Industry Canada CPC default protocol. Industry Canada provides a time frame that anticipates that land use consultations will be completed within 120 days from the proponent's initial contact with the land use authority. As this consultation is now complete we respectfully ask that the City of Pickering issue a Letter of Concurrence to the proponent Region of Durham referencing the site Zone 1 Reservoir, indicating that the City is satisfied with the Consultation that the Region of Durham has completed with the proposed site and concurs with this consultation Report Prepared and Submitted by: Chris Murray Westin Engineering Consultants to: Region of Durham Attached Documents Public Notice Advertisement Public notification Package Notification Map • 28 ATTACHMENT REPORT #.I PL.N 05-4E71 1133 Proposed Communication Tower, City of Pickering PUBLIC CONSULTATION DURHAM REGION WORKS DEPARTMENT December 11, 2013 PUBLIC NOTICE The Region of Durham is upgrading the Supervisory Control and Data Acquisition (SCADA) control systems at its water supply facilities. The Region is proposing to construct a 45-meter tower in the City of Pickering at the future Zone 1 reservoir and pumping station site, located - south of Taunton Road and east of Sideline 22. The new communications system will improve operations and process monitoring at this remote site resulting in improved operations efficiency, regulatory compliance and response time in the event of an emergency. If you have any questions or comments please direct them to the Region's project manager, at the address indicated below by January 16, 2014. Comments will be maintained for reference throughout the project and will become part of the public record. Under the Municipal Freedom of Information and Protection of Privacy Act, unless otherwise stated in the submission, any personal information such as name, address, telephone number and property location included in a submission will become part of the public record files for this matter and will be released, if requested, to any person. For questions, please contact the following staff member from the Regional Municipality of Durham Works Department: Fred Webster Project Manager 905-260-1251 Fred.Webster @Durham.ca www.facebook.com/regionofdurham www.twitter.com/regionofdurham If this information is required in an accessible format, please contact Andi Fisk-Dawson 1-800-372-1102 ext. 3371. The Regional Municipality of Durham Works Department 605 Rossland Rd. E., Whitby ON L1N 6A3 Telephone 905-668-7711 or 1-800-372-1102 www.durham.ca A T C{-:VaT#� 4N 7155--/11_ O REPORT ri P-1-11— - • • December 10, 2013 [Mr./Ms. Community Resident] [Street Address] • [City,Province] [Postal Code] • DURHAM Re: Consultation on proposed communications tower REGION Taunton Road and-Sideline 22, Pickering, Ontario The Regional Municipality of Durham, Works Department, along with' The Regional. Westin Engineering Inc., has submitted an application to construct a 45- Municipality metre telecommunication tower at the future Zone 1 reservoir and if Durham pumping station near the intersection of Taunton Road and Sideline 22 in Works Department the City of Pickering. 605 ROSSLAND RD.E. The Region of Durham is upgrading the Supervisory Control and Data P.O.BOX 623 Acquisition WHITBY ON L1N 6A3 q (SCADA) control systems at all water supply facilities CANADA throughout the Region. This tower is an integral part of a new wireless 905-068-2 communication s Region's supply plants, pumping 1-800-372-1111 02 system for the Re IOn S Water SU I IantS Fax:905-668-2051 stations and potable water storage reservoirs. The new system will E-mail: improve facility control and process monitoring at each remote.site works @durham.ca resulting in more efficient operations, improved regulatory compliance www.durham.ca and shorter response time in the event of an emergency. C.R.Curtis,P.Eng.,MBA Commissioner of Works The purpose of this letter is to provide you with information on the proposed communication tower; and how we selected the location in your community. Information on the location, site plan, and design of the proposed facility is enclosed. We are seeking your input on the Region of Durham's proposal, and appreciate your time and attention in considering this information. If you have any questions or comments please direct them to the Region's . project manager, at the address indicated below, by January 16, 2014, and we will be certain to respond promptly. Fred Webster • Project Manager The Regional Municipality of Durham Works Department c/o Oshawa WSP 1540 Ritson Road South Oshawa, ON L1J 6E5 • Email: Fred.WebsterDurham.ca • Phone: 905-260-1251 • cc: Any Emm, City of Pickering "Service Excellence - 30 for our Communities" • J1TACHMENT# T1.3 RE PORT ;'' PattO5 DURHAM REGION Information Package Public Consultation on the Proposed Communication Tower at the Future Zone 1 Reservoir near the Intersection of Taunton Road and Sideline 22 in the City of Pickering Purpose of Proposal The Region of Durham is upgrading the Supervisory Control and Data Acquisition (SCADA) control systems at its water supply facilities. The proposed tower is an integral part of a new 3.65 GHz/ 18 GHz Wide Area Network (WAN) communication system being implemented at the Region's water supply plants, pumping stations and potable water storage reservoirs. The new SCADA system will improve facility control and process monitoring capabilities at each remote site resulting in more efficient operations, improved regulatory compliance and shorter response time in the event of an emergency. The new wireless WAN communications system requires the construction of 15 telecommunication towers across the region. The tower that is the subject of this public consultation is a 45-metre monopole tower at the site of the future Zone 1 reservoir and pumping station. The SCADA towers are strategically located throughout Durham Region to provide 100 per cent wireless coverage for all water supply facilities. Proposed Tower Location • The Region of Durham has reviewed the suitability of the existing SCADA infrastructure for its ability to support reliable and remote communication between the Regional water supply facilities including the future Zone1 reservoir in your community. This examination has determined that the existing infrastructure would not meet the required wireless and area coverage needs. A new telecommunication tower antenna is the best and most reliable solution for the Region. Based on our initial investigation through the development of radio path profiles, a height of 45 metres is required for tower, to ensure a clear line of sight above trees and other structures. The tower height has been minimized as much as possible without Durham Region Works Department Page 1 31 ATTACHMENT#._. - T Q REPO R1 ni PLA o5-/ compromising the integrity of the communication system. The tower is proposed to be constructed east of the new building, as shown below. The tower must be located in close proximity to the facility, in order to connect the wireless WAN communication system with the building's Local Area Network (LAN). The tower location was selected in an area where future expansion of the reservoir and pumphouse is not planned and where a sufficient area existed for the construction of the tower foundation. Aerial photograph of subject site and surrounding area: ^ ' ib ` t ;�v F� £ a .r . jY lt ,s,tf t r l "4 ( iF ors r:, t'3 i ,e S� pJ'-i _ _Y r .. $#rs Fbr,�f oC s 9 �f :1,-.71.--4 ,74,7;„5 TC� T-"* .,. {, u-qz. "Y.�Z; I �c = '' J { Y 6 fa "p `fi S1T. v�1x %„,.t} n� i 5 i .. 2� TDt. # ; .-"7 '• .1 t « _'4y �l r N^.+r 6 ,:]4 'gg� y.� ,..z..t., _ {d yi-''z` 4•4 ,'� e. "4 f,- fv, ` - -s A k�i '+yt. Y'}'� , ql, rf.h 5- .t;7.k--{^_ --,,•;:::e.:, - e .' -.s 3 t} -f °4} y.. i� '. tee-€ 'T Cj t .,.s 4 y s'�.. '* -`.-' .,ii: - '.. r t $ ,44< ,r4 ✓. ' c` +. f3 'k.; '. - a,-.n4 ^ ' : ; , ms`s `' �v■ L i i '�a `r• - Ufa L�k '4 y' 3S -.t":.:4r-4 1 a;.. .�s.sz l.'. ? ' 'f 1 ..4, 4. 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't-' ��¢ • 4"'_" +`vr.�-,.: •afi��.�='fi x o-+ �'� • • The proposed tower will be 45 metres high, and radio equipment will be installed inside the building. Public access to the site will be controlled with the fence I around the entire site. • The proposed tower will be located just south of Taunton Road and east of Sideline 22 in the City of Pickering. • The proposed tower shape and design is compatible with the context of the area and minimizes the visual impact to the surrounding area. Durham Region Works Department Page 2 32 A f 7''�-,C�;,,iicw #,.,,. ___�-TU REPORT# PGN 0 —j Photo Rendering of Proposed Communication Tower 1 N-,*-Set,r;:z..t:-...",:^tdx`N-i.:.; ts'-..,,*�p`t.'. �"� •gyp' • 4Y h- - t .' >a•. '' - ter, -- y.-,-°,-e�'� .x ''4 - - , • The proposed tower shape and design is compatible with the context of the area and minimizes the visual .impact to the surrounding area. Tower quality The proposed tower structure will be designed to CSA Specification S37-01, Antennas, Towers &Antenna Support Structures and shall be fabricated and erected by Canadian companies that adhere to CSA fabrication and safety standards. Compliance with Health Canada's Safety Code 6 The proposed tower described in this consultation package will be installed and operated on an ongoing basis so as to comply with Health Canada's Safety Code 6, as may be amended from time to time, for the protection of the general public, including any combined effects of nearby installations within the local radio environment. Transport Canada and NAV Canada The proposed tower will meet a all necessary aeronautical obstruction marking requirements, including painting and lighting, as instructed by Transport Canada. Durham Region Works Department Page 3 33 6.T7//CHMiENTir„ To The Region of Durham has submitted all necessary applications to Transport Canada and NAV Canada. Canadian Environmental Assessment Act The wireless communication tower in this consultation package is excluded from environmental assessment under the Canadian Environmental Assessment Act. Local land-use requirements In preparing this proposal, the Region of Durham took into consideration the communication tower citing policies of the City of Pickering. Additional resources and information Please note: If you are interested in learning more, general information relating to antenna systems is available on Industry Canada's Spectrum Management and Telecommunications website at http://startegis.ic.gc.ca/antenna. Key contacts The Region of Durham (Applicant): Land-use authority: Fred Webster Amy Emm, MCIP, RPP Project Manager Planner II The Regional Municipality of Durham Planning Department Works Department City of Pickering do Oshawa WSP One The Esplanade 1540 Ritson Road South Pickering, Ontario Oshawa, ON L1J 6E5 L1V 6K7 Email: Fred.WebsterDurham.ca Email: aemmpickering.ca Phone: 905-260-1251 Phone: (905) 420-4660, ext 2169 Closing date for submission of written public comments If you have any questions or wish to submit comments in writing with respect to Region of Durham's proposed communication tower, please direct them to the attention of Fred Webster, Project Manager, Region of Durham, at the address indicated above, by January 16, 2014. Comments will be maintained for reference throughout the project and will become part of the public record. Under the Municipal Freedom of Information and Protection of Privacy Act, unless otherwise stated in the submission, any personal information such as name, address, telephone number and property location included in a submission will become part of the public record files for this matter and will be released, if requested, to any person. Durham Region Works Department Page 4 34 :I site subject to Installation#58 1 150m radius around site N . A T C H T T# j} If+�ilat�t Li4 T €'i k REPORT# PLC 051--, ,` 03000424600 03000424700 • 03000422 0 • 0 0) z 03000424200 0 az w O 0 O co n TAUNTON ROAD 03000430' C 03000432010 03000430600 - :•-:000000071 .: . . . s 000432800 : :::.:.- p p0 a 0 p�t5 o pp o pp 0 w w 0 J 0 03000432012 03000430600 03000430700 03000430900 . 35 7 03000430600 N city Report to Planning & Development Committee PICKERING G . Report Number: LEG 03-14 Date: March 3, 2014 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Final Assumption of Plan of Subdivision 40M-2424 Parkmount Building Corporation Lots 1 to 18 and Block 19 (with Part 13, 40R-25976), Plan 40M-2424 Blocks 21 to 24, Plan 40M-2056 File: 40M-2424 Recommendation: 1. That Autumn Crescent and Pineview Lane within Plan 40M-2424 be assumed for public use; 2. 'That the works and services required by the Subdivision Agreements within Plan 40M-2424, Part 13, Plan 40R-25976 and Blocks 21 to 24, Plan 40M-2056, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Block 21, Plan 40M-2424; and 3. That the Subdivision Agreements and any amendments thereto relating to Plans 40M-2424 and 40M-2056 be released and removed from title. Executive Summary: The City entered into Subdivision Agreements with the above- noted developer for the development of the lands within Plan 40M-2424, Blocks 21 to 24, Plan 40M-2056 and Part 13, Plan 40R-25976 (Part 13 coordinated development• with Block 19, Plan 40M-2424). As all works and services within these plans have been completed to the satisfaction of City staff, it is appropriate to assume the roads, and the works and services within these plans (save and except for Block 21, Plan 40M-2424) under the jurisdiction of the City and to release the developer from the provisions of the Subdivision Agreements. Financial Implications: Not Applicable Discussion: - The City entered into Subdivision Agreements with the above- noted developer for the development of lands within Plan 40M-2424 together with lands outside the plan being Blocks 21 to 24, Plan 40M-2056. (Note: Blocks 21 to 24 within Plan 40M-2056 were not assumed at the time Plan 40M-2056 was assumed as these blocks were designated for turning circle purposes and would not be reconveyed into private ownership until Pineview Lane was extended). 36 Report LEG 03-14 March 3, 2014 Subject: Final Assumption of Plan of Subdivision 40M-2424 Page 2 As (i) the developer has now completed all of the works and services within the above- noted lands to the satisfaction of City staff; and (ii) Pineview Lane has been extended and Blocks 21 to 24, Plan 40M-2056 have been conveyed into private ownership, it is now appropriate to: (a) assume the roads, works and services within Plan 40M-2424, Blocks 21. to 24, Plan 40M-2056.and Part 13, Plan 40R-25976, save and except for Block 21, Plan 40M-2424 which is a reserve owned by the City that is not expected to be dedicated as public highway; and (b) release the developer from the provisions of the Subdivision Agreements with the City and any amendments related thereto. Attachments 1. Location Map— Plan 40M-2424 and Blocks 21 to 24, Plan 40M-2056 • Prepared By: Appro - •/Endorsed By: Denise Bye Paul Bigi.ni Supervisor, Property & Development Director, orpor. e Services & City Services Solicitor DB:bg Recommended for the consideration . of Pickering Ci , ouncil rad lo, 244-- Tony Prevedel, P.Eng. Chief Administrative Officer 37 Report LEG 03-14 March 3, 2014 Subject: Final Assumption of Plan of Subdivision 40M-2424 Page 3 Recommendation approved: Chief Administrative Officer / '/i/ Director, City Development Corporate Services & City Solicitor Director, Culture & Recreation Director, Engineering & Public Works / -"1 City Clerk 38 II - ATTACHMENTO I TO REPORT# LE& OS— 1 i ..° I ST. ELIZABETH SETON J o 043\�S ' SEPARATE SCHOOL 0- lir TROUDS LANE � ∎�a z- HIGHSUSH o` w.. PUBLIC SCHOOL mow cc,, w— IS`````` r Q= =U ' AMBERLEA �E .--= =in cE W nni� ````,``1/ , = o a PARK Orw Lu a O ROSEBANK IIIIIIII AMIWII °```` ``OP BRAEBURN L =... 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SCALE 1,S,�W PN-15 39 . cite A. Report to Executive Committee I KERING Report Number: CR 09-14 Date: March 3, 2014 From: Marisa Carpino Director, Culture & Recreation Subject: Durham West Arts Centre Inc. - Licence Agreement - File: A-1440 Recommendation: 1. That Report CR 09-14 of the Director, Culture & Recreation regarding the Licence Agreement renewal of the Durham West Arts Centre Inc. be received; and 2. That the Mayor and the City Clerk be authorized to execute the Licence Agreement pursuant to which Durham West Arts Centre Inc. will be permitted to use the pottery studio at the Pickering Recreation Complex to operate pottery and art programs from April 1, 2014 to March 31, 2019 that is in the form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Executive Summary: Durham West Arts Centre Inc. ("DWAC Inc.") have an existing Licence Agreement with the City of Pickering that expires March 31, 2014. The Licence Agreement permits DWAC Inc. use of the pottery studio at the Pickering Recreation Complex for the purposes of providing art and pottery programs to the community. DWAC Inc. have operated the pottery studio since April 1, 2011 when the original Licence Agreement was executed by Council Resolution #36/11. For the duration of this 3 year term, DWAC Inc. have maintained an operation that provides a variety of affordable pottery and art programs to the community while meeting the City of Pickering rental payment schedule. As a result, the Culture & Recreation Department recommends that a Licence Agreement renewal be initiated with Durham West Arts Centre Inc. to operate the pottery studio at the Pickering Recreation Complex from April 1, 2014 to March 31, 2019. 40 Report CR 09-14 March 3, 2014 Subject: Durham West Arts Centre Inc. Page 2 Financial Implications: The rental revenue generated from DWAC Inc. during the term of the 5 year agreement will be $51,600 plus HST. Annual rental rates are as follows: April 1, 2014— March 31, 2015: $9,840 plus HST ($820 per month plus HST) April 1, 2015— March 31, 2016: $10,080 plus HST ($840 per month plus HST) April 1, 2016 — March 31, 2017: $10,320 plus HST ($860 per month plus HST) April 1, 2017— March 31, 2018: $10,560 plus HST ($880 per month plus HST) April 1, 2018.— March 31, 2019: $10,800 plus HST ($900 per month plus HST) The rental revenue generated from the Licence Agreement was a total of$16,800 (plus HST) (over the 3 year term) from April 1, 2011 to March 31, 2014. ' DWAC Inc. is responsible for the purchase and maintenance of their own property, equipment and supplies. Discussion: DWAC Inc. is an incorporated not for profit charitable organization that supports the arts and culture of Durham West through innovative programming and is focused on their mission to build and support a visual and performing arts centre in Pickering. On February 22, 2011, Council authorized the execution of a Licence Agreement with Durham West Arts Centre Inc. (DWAC Inc.) for the operation of the pottery studio at the Pickering Recreation Complex by Council Resolution #36/11. The Licence Agreement was for a 3 year term beginning April 1, 2011 and ending March 31, 2014. The total rental revenue to the City of Pickering for this 3 year agreement was $16,800 (plus HST). More specifically, DWAC Inc. was afforded rental relief in 2011 ($0 per year), partial annual rent of$4,800 plus,HST in 2012 ($400 per month), and full annual rent of$9,600 plus HST in 2013 ($800 per month). Through the operation of the pottery studio over the past 3 years, DWAC Inc. was successful in reaching hundreds of customers through a variety of arts and pottery programs. The compliment of programs include pottery, sculpting, multi-media art, camps, workshops, open studio time and birthday parties which are offered weekly from Monday to Saturday. In recent months, DWAC Inc. requested to renew the Licence Agreement. The renewal Licence Agreement permits DWAC Inc. to operate the pottery studio from April 1, 2014 to March 31, 2019. The rental revenue from DWAC Inc. over the 5 year term totals $51,600 (plus HST). The Director, Culture & Recreation recommend that a renewal Licence Agreement be initiated with Durham West Arts Centre Inc. 41 Report CR 09-14 March 3, 2014 Subject: Durham West Arts Centre Inc. Page 3 Attachments: 1. Draft Licence Agreement 2. Location Map Prepared/Approved/Endorsed By: Marisa Carpi*. • Director, Culture & Recreation MC:Ig • Recommended for the consideration of Pickering City Council / / /dice 7_4761. 14 2.014 Tony Prevedel, P.Eng. Chief Administrative Officer 42 ATTACHMENT Y __. 'OE"6EPORI # C9 This Licence Agreement is made as of April 1, 2014. Between: Durham West Arts Centre Inc. (DWAC) - and - The Corporation of the City of Pickering (the "City") Whereas the City owns the Pickering Recreation Complex located at 1867 Valley Farm Road in the City of Pickering which contains a pottery classroom, glaze room and kiln. room (collectively, the "Pottery facilities"); and Whereas DWAC wishes to use the pottery facilities for the purpose of operating a pottery studio and art programs; and Whereas the City is prepared to grant a licence to DWAC to use the pottery facilities for such purpose on the terms set out in this Licence. Now Therefore the City and DWAC agree as follows: Licence 1. The City grants to DWAC a licence to occupy and use the pottery facilities for the purpose of operating a pottery studio. Term 2. The term of this Licence shall be five (5) years commencing April 1, 2014 and ending March 31, 2019 unless • terminated earlier in accordance with the provisions of this Licence. 3. Either DWAC or the City may terminate this Licence (with or without cause) prior to the expiry of the term by giving 90 days written notice to the other. Fees 4. During the term, DWAC shall pay to the City the following fixed sum + HST payable on the first day of every month. April 1, 2014— March 31, 2015 - $820 per month plus HST April 1, 2015— March 31, 2016 - $840 per month plus HST April 1, 2016— March 31, 2017 - $860 per month plus HST April 1, 2017— March 31, 2018 - $880 per month plus HST April 1, 2018— March 31, 2019 - $900 per month plus HST 43 DWAC acknowledges that this licence fee does not include any additional tax imposed by any Federal, Provincial, Municipal or other governmental authority in relation to the licence fee (including, but not limited to Harmonized Sales Tax) and that DWAC shall be required to remit all such taxes to the City at the same time and in the same manner as the licence fee is paid should such additional taxes apply. Operation 5. DWAC shall, (a) comply strictly with all applicable laws, by-laws, rules and regulations governing the operation of the pottery facilities; (b) only operate the pottery facilities during the times and on the days agreed to by the City; (c) provide and pay for all personnel and supplies required for its purposes; (d) obtain all necessary permits, licenses and approvals that may be required in connection with the operation of the pottery facilities; (e) maintain the pottery facilities in a clean, sanitary and attractive condition satisfactory to the City throughout the term and, at the end of the term, repair or replace any damage to the pottery facilities save and except reasonable wear and tear; and (f) provide art programs that are not currently being offered by the City. • 6. DWAC shall keep and maintain the pottery facilities and all equipment owned by the City and set out below in a state of good maintenance, cleanliness and repair: Item(s) Serial Number 7 Shimpo Pottery Wheels 0830829 1 Triple Beam Scale 0830858 Cone Art Kiln (Model BX 2827D) 026642 Cone Art Kiln (Model BX 2327D) 057017 Cone Art Kiln (Model BX 2327D) 057016 4 Ware Trucks 0839860 1 20" Slabroller Dual Roller Dr. 0850622 1 Ware Truck— (8.5 shelves) 0860139 1 Glaze Screen (100m) 0870174 1 Bluebird Pottery Mixer N/A 3 Shimpo RK10 Wheels n/a 1 Lighted Display Case (with glass doors and shelves) n/a 1 Motorized Kickwheel n/a 2 44 7. DWAC shall be responsible for maintenance of its own property and equipment. 8. The City reserves the right to close all or parts of the pottery facility as required for maintenance from time to time. DWAC shall have no right to claim for any losses or damages arising from such closures by the City. 9. The City assumes no responsibility to DWAC for the temporary or unavoidable interruption of the supply of electrical power, 'heat or other utilities due to any cause whatsoever. The City shall use reasonable diligence to restore any such services whenever they are interrupted. Insurance • 10. DWAC, at its own expense, shall provide, (a) comprehensive general public liability insurance, identifying the City as an additional insured, including coverage for personal injury, contractual liability, non-owned automobile liability, death and property damage, with respect to the business carried on at the pottery facilities and DWAC's use and occupancy of the pottery facilities with coverage for any one occurrence or claim of not less than $2,000,000, which insurance shall protect the City as if the City was separately insured; and (b) a certificate of insurance coverage in a form satisfactory to the City, which insurance coverage shall be kept in full force and effect throughout the term. 11. DWAC shall not do or omit or permit to be done anything that causes any insurance premium of the City to be increased, and if any insurance premium shall be so increased, DWAC shall pay to the City forthwith upon demand the amount of such increase. If notice of cancellation or lapse shall be given respecting any insurance policy of the City or if any insurance policy shall be cancelled or refused to be renewed by an insurer by reason of the use or occupation of the pottery facilities, DWAC shall forthwith remedy or rectify such use or occupation upon being requested to do so in writing by the City and if DWAC shall fail to do so the City may, at its option, terminate this Licence forthwith by notice to DWAC and DWAC shall immediately vacate the pottery facilities. Liability and Indemnification 12. The City shall not be liable to DWAC for any loss of or damage to the pottery facilities or any equipment or inventory in it, whether caused by fire, theft, burglary or otherwise, unless such loss or damage was caused by the negligence of the City, its servants, agents or employees. 13. DWAC shall indemnify the City and each of its servants, employees and agents from and against all actions, suits, claims and demands which may be brought 3 45 against any of them, and from and against all losses, costs, charges, damages and expenses which may be sustained by any of them as a result of DWAC's use and occupation of the pottery facilities. Default • 14. If at any time DWAC is in default in the performance of any of the obligations under this Licence and such default continues for 15 days after the receipt by DWAC of notice from the City setting out the particulars of such default, the City shall have the right to terminate this Licence forthwith and thereupon all the rights of DWAC under this Licence shall immediately cease and the City shall not be liable for payment to DWAC of any moneys whatsoever by reason of such termination. Notwithstanding such termination, DWAC shall remain liable for the cost of remedying its default and for payment of any arrears of its licence fees. General • 15. The City shall have the right to enter the pottery facilities at any time for any reason provided all reasonable efforts are made to minimize any disruption to DWAC's use of the pottery facilities. 16. DWAC shall not exhibit or allow to be exhibited any sign, notice, notice board, painting, design or advertisement without the prior consent of the City. 17. DWAC shall not alter, add to or vary in any way any part of the pottery facilities without the prior approval of the City. 18. This Licence shall not be assignable by DWAC without the consent of the City, which consent may be arbitrarily refused. 19. This Licence shall enure to the benefit of and be binding upon the parties and their respective successors and permitted assigns. 20. No amendment to this Licence shall be effective unless it is in writing and signed by both parties. 21. (1) Any notice to the City under this Licence shall be in writing and shall be delivered to the following address: Pickering Civic Complex One The Esplanade Pickering, ON L1V 6K7 Attention: City Clerk • • 4 46 (2) Any notice to DWAC under this Licence shall be in writing and shall be delivered to the following address: Pickering Recreation Complex and/or Durham West Arts Centre Inc. 1867 Valley Farm Road PO Box 667 Pickering, ON L1V 3Y7 Pickering, ON L1V 3T3 Attention: Robert W. Jackson, Vice-Chair David R. Green, Treasurer (3) Notice shall be sufficiently given if delivered in person or sent by registered mail or sent by facsimile transmission during normal business hours on a business day. (4) Each notice sent shall be deemed to have been received on the day it was delivered or on the third business day after it was mailed. (5) The parties may change their address for notice by giving notice to the other in the manner provided in this Section. In Witness Whereof the City and DWAC have signed this Licence. Durham West Arts Centre Inc. Robert W. Jackson, Vice-Chair David Green, Treasurer The Corporation of The City of Pickering David Ryan, Mayor • Debbie Shields, City Clerk • • 5 47 ATTACHMENT# 2 TO REPORT# (ej'f— i Li .. lir _,.*, iio,.,,741, V/(-7 t-71 1, 7I i . !,, II K, n , I yoA A �! .� WOOS . .'A i V 0104 17.1 . 1 I .1. , * � ► ; i WY UNA-a. It\'' 4100S, \'s\* , l''. -,..i i,,,,,, _._,,,,,,,,,, tai.lea•011i CAV 4° A * * .'''' 1 .,1011111111 U- 2111.A171 ,r /� REGREAiroN siuheouio 0 .,,,,\0 r CouP�x PARK 0 2,/ . 1 t zi \v ' v �� O ING / , WALES PARK O / BEACH �q 6 / lki, Ol COURTS VRECREATION �' REREATION i PICKERING COGRlPAVa\:ouPHE RECREATION mmw COMPL EX - f //, `^� :11111 K . 77 ,.___ ____G____O--0------:„..-, '; Ps� oER O oE,F�NOP`` SUBJECT �.-- °° , 0 BUILDING ''y \/-\ \ ,00#15 '°' LiC<‘ ' ' ..' s\ ��� Oro IA OOP. 014WS -IP,* illlec,VIN, , ,7 120 . 0100 6.00 40' ,1 f a.`1 �__AA" . ' *111P1 WO.* 1.51.11 Ila \ 4-IISt Adel. +`. 1` :'+T , � , � ENGINEERING&PUBLIC ATTACHMENT FOR CULTURE & WORKS DEPARTMENT Cilq 00 CAPITAL PROJECTS& RECREATION REPORT CR 09-14 w- ,1 ,:_�?__ •INFRASTRUCTURE DURHAM DURHAM WEST ARTS CENTRE INC. LICENCE SCALE: GATE: 3 M t-4 101 N.T.S February 03/2014 AGREEMENT 48 .