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HomeMy WebLinkAboutJanuary 20, 2014 City of Pickering Executive Committee Meeting Minutes Monday, January 20, 2014 7:00 pm Council Chambers Present: • Mayor Ryan Councillor K, Ashe Councillor D. Dickerson - Chair Councillor B. McLean Councillor J. O'Connell Councillor D. Pickles Councillor P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture& Recreation R. Holborn - Director,Engineering & Public Works B. Douglas - Fire.Chief J.Hagg - Deputy Fire Chief C. Rose - Chief Planner N.Surti - Manager, Development Review & Urban Design D. Wylie Senior Planner- Policy D. Shields City Clerk L. Roberts - Committee Coordinator 1. Disclosure of Interest No disclosures of interest were noted. 2. Delegations Dragos Nita Re: Power Outage &Veridian Corporation Connection , 1 Dragos Nita, 1620 McBrady Crescent, Pickering, appeared before the Committee to express his concerns regarding the power outages experienced in December. He stated their power was out for 6 days and felt this was unacceptable. He explained his concerns with respect to the lack of communication and aplogies expressed from Veridian. He stated that Veridian should be held accountable with a report to the public, which should be made available at least one week prior to having it before Council. He questioned how Veridian would compensate the residents with respect to costs incurred resulting from the power outage. He also questioned whether costs incurred by Veridian would be passed onto the residents. The City Clerk was provided with his written concerns as well as a petition from area residents. Isabel Khalaf, 1621 McBrady Crescent, Pickering, appeared before the Committee to express her concerns regarding the December power outages. She also questioned Veridian's accountability as well as communications during the ice storm. She stated they had lost power for a total of 6 days, and also noted a second ower surge in January, stating this was p 9 rY 9 unacceptable. She also felt their resources in responding to the power outage were lacking. She requested that Veridian provide a full public explanation, stating the need for accountability and transparency. Moved by Councillor McLean Seconded by Councillor Rodrigues That leave be granted to hear additional delegations Carried on a Recorded Vote as Follows: Yes No Councillor Dickerson Councillor Ashe Councillor McLean Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan Michelle, 1611 McBrady Crescent, Pickering, appeared before the Committee to express her concerns regarding the power outages. She noted the difficulties experienced by her family as a result of this, with the additional expenses 2 incurred as a result of lost food, hotels,etc. and was seeking compensation. A discussion period ensued with respect to communications, compensation as well as procedures to help identify problems in order to better prevent future concerns of this nature. The delegation was asked whether he would provide his permission to have his written concerns submitted to Veridian. Mr. Nita confirmed his consent in this regard. 3. Matters for Consideration 3.1. Director, City Development, Report PLN 01-14 Class Environmental Assessment to Address the Outfall Capacity Limitations at the Duffin Creek Water Pollution Control Plant -Study Completion and Comments A discussion period ensued. Councillor O'Connell questioned the use of diffusers at this point, noting that costs are already built into the Development.Charges by-law with both the Regions of Durham and York. She questioned why the City would accept a lesser solution and also noted her concerns with phosphorous levels. Further discussion ensued with respect to the possibility of receiving additional information in this regard. Moved by Councillor McLean Seconded by Councillor Rodrigues That Report PLN 01-14 be referred back to staff for further investigation: Motion Lost on a Recorded Vote as Follows: Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan Moved by Mayor Ryan Seconded by Councillor D. Pickles • 3 1. That Report PLN 01-14 of the Director, City Development, regarding the Class Environmental Assessment (EA) to address the future capacity limitations of the existing outfall of the Duffin Creek Water Pollution Control Plant, be received; 2.. That Pickering Council advise the Regional Municipalities of Durham and York that it supports the preferred solution identified through the EA to meet the Ministry of the Environment requirements for the effluent from the Duffin Creek Plant, as follows: a. modifying the outfall by using all 63 diffuser ports, and fitting the diffuser ports with new valves that can open and close in response to increased and decreased flows, to improve effluent mixing; and b. revising operations and processes within the Plant to improve the removal and containment of phosphorous to continue to be within the maximum daily phosphorus limit as volumes of effluent increase; 3. That Pickering Council request the Regional Municipalities of Durham and York to revise the "Regions' Commitments" through this EA process by: a. replacing the current Commitment to "on-going `voluntary' participation in and/or support of regional and provincial water quality investigations and research", to a more proactive and leadership role, establishing a dedicated annual budget for such research, and engaging in partnerships with organizations such as the Great Lakes and St. Lawrence Cities Initiative, the Ontario Water Works Research Consortium, and the Centre of Excellence for Great Lakes and Human Health, to find solutions to the water quality issues affecting the Lake Ontario waterfront in Durham Region; and b. adding a new section to the Regions' Commitments to ensure that the future EA to address wastewater needs beyond the Plant's current limit of 630 Million Litres Per Day will include all necessary components of an EA to address future outfall capacity limitations, rather than the piecemeal approach that was followed with the last . Plant expansion; 4. That Pickering Council request the Regional Municipalities of Durham and York to advise the City, and the Ministry of the Environment, of the Regions' response to Council's request, by letter, by February 9, 2014; and 5. Further, that a copy of Report PLN 01-14 and Council's Resolution on the matter be forwarded to the Minister of Environment, the Regional 4 Municipality of Durham, the Regional Municipality of York, and the Town of Ajax. Recorded Mayor Ryan Yes - Councillor K. Ashe Yes Councillor D. Dickerson Yes Councillor B. McLean No Councillor J. O'Connell No Councillor D. Pickles Yes Councillor P. Rodrigues No Results 4 3 . Carried 3.2. Director, City Development, Report PLN 03-14 Rouge National Urban Park Transfer of Lands to Parks Canada for Inclusion in Rouge National Urban Park A brief discussion period ensued. Moved by Mayor Ryan Seconded by Councillor J. O'Connell 1. That Report PLN 03-14 of the Director, City Development, regarding Transfer of Lands to Parks Canada for Inclusion in Rouge National Urban Park be received; 2. That Council authorize the City to enter into the Memorandum of . Agreement Respecting the Assembly of Lands for the Proposed Rouge National Urban Park substantially in the form provided as Attachment#1 to this Report; 3. That Council direct staff to begin the process of declaring surplus, the whole or parts of the properties listed on the Property Information Chart provided as Attachment#2 to this Report, for the purpose of sale to Parks Canada for nominal consideration, subject to: a. all required easements; 5 b. the preparation of the appropriate reference plans, at no cost to the City, legally describing the parts being stopped-up, closed and conveyed; and c. the payment of all legal costs and disbursements by Parks Canada; 4. That Council authorize staff to bring forward, for enactment and registration, the required by-law to formally stop-up and close those or parts of the properties listed in Attachment#2 that consist of public highway; 5. That Council authorize staff to enter into such other easements, leases, licenses, supplemental agreements and/or amending agreements as required to give effect to the Memorandum of Agreement Respecting the Assembly of Lands for the Proposed Rouge National Urban Park; 6. That a copy of this report be forwarded to Parks Canada, the Province of Ontario (Ministry of Infrastructure), the City of Toronto, the City of Markham, the Region of York, the Region of Durham and the Toronto and Region Conservation Authority; and 7. Further, that Council authorize the appropriate City officials to take any other necessary action required to implement the above recommendations. Recorded Mayor Ryan Yes Councillor K. Ashe Yes Councillor D. Dickerson Yes Councillor B. McLean Yes Councillor J. O'Connell Yes Councillor D. Pickles Yes Councillor P. Rodrigues Yes Results 7 0 Carried • 3.3. Chief Administrative Officer Report CAO 01-14 Durham Catholic District School Board —Surplus Property -St. Marguerite Bourgeoys Catholic School Board A discussion period ensued. Councillor O'Connell questioned whether the City had an indication of the costs involved to purchase the lands and also 6 whether other sports or community groups had been contacted to determine a need for additional space. Members requested additional information be provided in this regard, as well as any impacts on the existing park. Further discussion ensued with respect to costs involved as well as the potential uses for the land. It was noted that if purchased, the land could be used for municipal purposes only. Moved by Councillor B. McLean Seconded by Councillor D. Pickles 1. That Report CAO 01-14, regarding a property of the Durham Catholic District School Board that has been declared surplus, be received; 2. That Pickering Council confirm it has no interest in acquiring the St. Marguerite Bourgeoys School site for municipal purposes; and 3. Further, that the City Clerk advise the Durham Catholic District School Board of Council's decision. Recorded Mayor Ryan Yes Councillor K. Ashe Yes Councillor D. Dickerson Yes Councillor B. McLean Councillor J. O'Connell No Councillor D. Pickles Yes Councillor P. Rodrigues No Results 4 2 Carried 3.4. Director, Culture & Recreation Report CR 06-14 Accessibility Policy Moved by Councillor B. McLean Seconded by Councillor D. Pickles 7 1. That Report CR 06-14 of the Director, Culture & Recreation regarding the Accessibility Policy be received; 2. That Council approve the Accessibility Policy; and 3. That appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried 3.5. Director, Corporate Services & City Solicitor, Report FIN 01-14 2014 Interim Levy and Interim Tax Instalment Due Dates Moved by Councillor B. McLean Seconded by Councillor D. Pickles 1. That Report FIN 01-14 of the Director, Corporate Services & City Solicitor be received; 2. That an interim property tax levy be adopted for all realty property classes for 2014; 3. That the interim property tax levy tax instalment due dates be February 27 and April 29, 2014; 4. That the attached draft by-law, providing for the imposition of the. taxes, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 3.6. Director, Corporate Services & City Solicitor, Report FIN 02-14 Delegation of Authority to the Assessment Review Board Under Subsection 357(1)(d.1) of the Municipal Act, 2001, for an Application for Sickness or Extreme Poverty Moved by Councillor B. McLean Seconded by Councillor D. Pickles 1. That Report FIN 02-14 of the Director, Corporate Services & City Solicitor be received; 2. That the attached By-law be approved; and, 8 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. Carried 3.7. Director, Corporate Services & City Solicitor, Report FIN 03-14 Notice of Motion, Council Expenses — Monthly Reporting Moved by Councillor B. McLean Seconded by Councillor D. Pickles 1. That the Notice of Motion dated December 9, 2013 regarding Council expenses, as amended in Attachment 2, be approved; 2. That Council Compensation Policy ADM 190 be amended as necessary in the opinion of the Chief Administrative Officer, the Director, Corporate Services & City Solicitor, the Treasurer and the City Clerk to give effect to the said Motion; and 3. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. Carried 4. Other Business 4.1) Councillor Pickles questioned whether CP or CN Rail currently provide reports to the City on a regular basis with respect to the maintenance and use of tracks. He asked that staff request that they provide the City with a report on the frequency of testing and maintenance of the tracks, safety drills as well as an update on the nature of products being transported through Pickering. 4.2) Councillor O'Connell requested staff look into securing the fence at the property located at 705 Victory Drive. She also questioned when the equipment at this location would be removed. 4.3) Councillor Rodrigues questioned whether the deadline for responding to the survey regarding the budget on the City's website could be extended. He also requested information on whether reductions or deletion of budget items could be completed to reduce proposed budget levy to 2% as opposed to 3.9% and what 9 the consequences would be. 4.4) Councillor Rodrigues provided a map outlining the number of gravel roads in Pickering as compared to Uxbridge and questioned why the percentage of gravel roads in Pickering is so much higher. He asked that staff provide feedback in this regard. 4.5) Councillor Rodrigues requested staff look into the condition of Paddock Road. 4.6) Councillor Rodrigues asked that staff request greater detail from York Region with respect to their logging of complaints as well as their responses to the public. 4.7) Councillor Rodrigues questioned staff with respect to the number of trees being removed for the York/Durham sewer line and whether they would be replaced. 4.8) Councillor McLean requested staff look into lighting complaints at the Go Station parking lot and questioned whether filtering or sensors could be used. 5. Adjournment The meeting adjourned at 9:50 pm • 10