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Home My WebLink AboutSeptember 9, 2013 City ni =Y Executive Committee Meeting Minutes NOS.ii1 Mhi - Monday, September 9, 2013 7:00 pm - Council Chambers Chair: Councillor Dickerson Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor R Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development B. Douglas - Fire Chief S. Karwowski - (Acting) Division Head, Finance & Treasurer C. Rose - Chief Planner D. Shields - City Clerk D. Selsky - Manager, Capital Projects & Infrastructure L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1. Rob Quig Re: Report PLN 20-13 Heritage Permit Application, Whitevale Bridge Rob Quig, 440 Whitevale Road, appeared before the Committee on behalf of the Whitevale Bridge Committee. Through the aid of a power point presentation, Mr. Quig outlined the majority of concerns, noting opposition to the proposed 50% increase in bridge size. He indicated that with no east/west access, the community will be divided. He also stated concerns with the lack of pedestrian access during construction which would result in community events being cut off from the west end residents, as well as the impact on area businesses. He noted the importance of 1 Cit,, Executive Committee Meeting Minutes �� Monday, September 9, 2013 7:00 pm - Council Chambers Chair: Councillor Dickerson their Spring Festival scheduled to take place on May 24, 2014, stating the impact on this as well. He questioned how the residents would retrieve their mail and also stated concerns for the safety of children in the area, noting they would attempt to find alternate routes. He stated that while the proposed design is an improvement from where they started, there was still an opportunity to do something better. For these reasons, they feel a pedestrian bridge would be a solution to address these issues. A question and answer period ensued. 2. Charles Sopher Mr. Sopher withdrew his delegation 3 Nicole Brewster Re: Report PLN 20-13 Heritage Permit Application, Whitevale Bridge Nicole Brewster, 335 Whitevale Road, appeared before the Committee. She stated her full support of the bridge reconstruction, but expressed concerns as a resident and small business owner in the area. She explained the pedestrian hazards that currently exist and the need to remove pedestrian traffic from the bridge. She also noted neighbourhood access as an issue, and the impact on business in the area if pedestrian traffic is hindered during the construction phase. She questioned whether appropriate signage would be installed to direct residents into Whitevale and off of North Road as well as how mail pick up would be handled. Ms. Brewster also stated concerns with speeding in the area, noting the existing speed humps are no longer a sufficient deterrent. She stated more information on timing for the process of construction would be required to keep residents informed. A question and answer period ensued with discussions relating to a pedestrian bridge, speed mitigation, and the dangers surrounding the trail exiting directly into traffic. 4. Richard Gosling Re: Report PLN 20-13 Heritage Permit Application, Whitevale Bridge Richard Gosling, 425 Whitevale Road, appeared before the Committee, stating his main concern was with respect to safety, traffic flow and speeding. He stated he was in favour of a pedestrian bridge, noting concerns that if this design proceeds, someone will get hurt. He also stated the impact on businesses would be great. He noted the number of runners that currently use the trail area and noted that they would continue to use the area during the construction phase. 2 City (1 =° Executive Committee IIa�w�cci j41i Meeting Minutes fd(ONIZItMet Monday, September 9, 2013 7:00 pm - Council Chambers Chair: Councillor Dickerson A question and answer period ensued. 5. Gary Ataman Re: Report PLN 20-13 Heritage Permit Application. VVhitevale Bridge Gary Ataman, Chair, Friends of Seaton Hiking Trail, appeared before the Committee stating his concerns with the disruptions during construction with no alternate route being provided for hikers. He stated he supports a separate walkway, noting this should be done first, prior to the bridge reconstruction. He noted a lack of details with respect to getting around the guardrails, stating his concerns for safety. He questioned the alternate route under the bridge, and whether water levels in Spring had been considered. He also noted his support of the majority of comments from the Whitevale community group. 6. Lloyd Thomas Re: Report PLN 20-13 Heritage Permit Applicaiton, Whitevale Bridge Lloyd Thomas, 489 Whitevale Road, appeared before the Committee questioning how to bring all parties involved together to make this happen, requesting that Pickering take a leadership role. He stated having two sidewalks on the bridge would not ensure safety, and stressed the need to remove pedestrians from the bridge. A question and answer period ensued Further discussion took place with respect to the construction of a pedestrian bridge prior to demolition of the existing bridge, costs and funding opportunities. Questions were raised regarding the construction staging, proper signage for detour routes as well as the guardrails. Staff were requested to provide details on what this process would entail as well as examples of what was done in other areas to accommodate residents during a construction phase of six months or more. (III) Matters for Consideration 1. Director, City Development, Report PLN 20-13 Heritage Permit Application Whitevale Bridge over the West Duffins Creek on Whitevale Road Whitevale Heritage Conservation District Recommendation 3 Cat,, A: Executive Committee Meeting Minutes PI-- Ntit.410. Monday, September 9, 2013 7:00 pm - Council Chambers Chair: Councillor Dickerson Moved by Councillor Pickles Seconded by Councillor Ashe 1. That the Heritage Permit Application submitted by GHD, on behalf of the City of Pickering, to allow the removal and replacement of the Whitevale Bridge over West Duffins Creek, located within the Whitevale Heritage Conservation District, be approved, subject to the following condition: a) that staff, in consultation with the Whitevale Bridge Committee and the Heritage Committee, (i) consider the use of materials other than concrete for the proposed curb and gutter located at the ends of the replacement bridge; (ii) identify appropriate remnants of the former bowstring Arch bridge and the existing Whitevale Bridge for salvage and identify an appropriate location and display to commemorate the history and significance of the existing and former Whitevale Bridges; and (iii) develop an appropriate wording and location for a plaque to commemorate the history and significance of the existing and former Whitevale Bridges. Carried Later in the Meeting [Refer to following motion] Moved by Councillor McLean Seconded by Councillor Rodriges That the main motion be amended to include the following as Item 2; 2. That staff be directed to investigate a pedestrian bridge over Duffins Creek and work with TRCA and other interested parties and report back to Council on the feasibility of implementation. The main motion as amended was then Carried unanimously on a recorded vote. 2. Director, Corporate Services & City Solicitor, Report CLK 01-13 2014 Standing Committee and Council Meeting Schedule Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 4 city oil A Executive Committee Meeting Minutes 1 X411 ( Monday, September 9, 2013 7:00 pm - Council Chambers Chair: Councillor Dickerson That the 2014 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved. Carried Later in the Meeting Refer to following motion] Moved by Councillor Ashe Seconded by Councillor O'Connell That the main motion be amended to reflect meetings in January be held on the 2"d 3rd and 4th Mondays. The main motion was then Carried as amended. 3. Director, Corporate Services & City Solicitor, Report FIN 18-13 Cash Position Report as at June 30, 2013 Recommendation Moved by Councillor Ashe Seconded by Councillor Pickles It is recommended that Report FIN 18-13 from the Director, Corporate Services & City Solicitor be received for information. Carried 4. Director, Corporate Services & City Solicitor, Report FIN 19-13 2012 Municipal Performance Measurement Program — Provincially Mandated Public Reporting of Performance Measures Recommendation Moved by Councillor Ashe Seconded by Councillor Pickles It is recommended that Report FIN 19-13 from the Director, Corporate Services & City Solicitor be received for information. Carried (V) Adjournment 5 Carl 4 Executive Committee `�` ' ' Meeting Minutes rara-polibi Monday, September 9, 2013 7:00 pm - Council Chambers Chair: Councillor Dickerson The meeting adjourned at 9:21 pm. 6