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HomeMy WebLinkAboutFebruary 27, 2013 C1ty o¢� Minutes/Meeting Summary i�i Accessibility Advisory Committee Meeting i i Wednesday, February 27, 2013 PICKERING ' pm Main Committee Room Attendees: M. Brenner A. Heywood-Delpeache T. Logan P. McCafferty D. Sharma D. Tierney S. Wilkinson P. Noronha-Waldriff, Staff Representative S. Milton, Staff Representative D. Shields, City Clerk R. Michaud, Recording Secretary Guest: M. Dwinnell, Supervisor, Facility Operations Absent: Councillor O'Connell K. Falconer T. Arvisais I. Fogo � S. Little � Item/ Details 8� Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as a ro riate 1. Welcome Debbie Shields opened the meeting and introduced herself as the Staff Facilitator and welcomed Pauline McCafferty as the newest community appointee to the committee. She noted that she will be attending the meetings over the next few months as part of the pilot project to review the structure and functions of the advisory committees. The � purpose is to improve workflows and streamline the work of the committees with the staff representatives. 2. Review and Ado tion of the A enda All Add one item under Correspondence - Review renovation drawings for West Shore Community Centre A enda a roved. Page 1 CORP0228-2/02 3. Review and Ado tion of Minutes A�� Minutes - November 28, 2012 D. Shields provided clarification on the outstanding item with regards to the motion regarding the Parking By-law. She stated that the Minutes of the November 28, 2012 meeting have not yet been approved; therefore the motion could not go to February Council Meeting. Once the minutes are approved the motion I will be forwarded to Council. She stated that if they are approved this evening, the motion would be placed on the March Council Meeting. Moved by M. Brenner Seconded by S. Wilkinson That the minutes of the November 28, 2012 meeting be approved. Carried S. Wilkinson requested to be added as a Delegation at the D. Shields to action. , March Council Agenda to discuss the Parking By-law motion. � Minutes - January 23, 2013 K. Falconer had sent an email regarding an error in the minutes under Item 5. D. Shields noted the error and the correction that was made. Moved by M. Brenner Seconded by S. Wilkinson That the minutes of the January 23, 2013 meeting be approved, as amended. Carried 4. Corres ondence - A�� I Review Renovation Drawings for West Shore Community Centre � M. Dwinnell, Supervisor, Facility Operations appeared before the Committee to outline the retrofitting that will be completed this year to the West Shore Community Centre. He stated that the following work would be completed; new sliding doors, expansion of the foyer, upgrades to existing washrooms, , installation of a new accessible washroom, new ramp and cover over entrance. He noted that he expected the project to be completed by August 2013. Page 2 CORP0228-2/02 M. Brenner questioned whether the upgrades considered Durham Transit being able to come onto the site for service delivery. He noted that at this time people had to go to Bayly to the transit stop and he felt if the bus could come onto the site it would be better. He questioned whether the City could consult with Durham Transit and see if that is something that could be accomplished. P. McCafferty questioned whether the floor at the sliding doors would have a threshold because thresholds are usually difficult for wheel chairs to maneuver. M. Dwinnell stated that this one would be flush with the floor. A question and answer period ensued. M. Dwinnell noted that the existing washrooms did not have enough room to make them fully accessible and that was why they were building the separate accessible washroom. He noted that the upgrades met the accessibility requirements and noted that the ramp would have hand rails on both sides. Partnership for Wellness Forum Memo received from Advisory Committee on Diversity to confirm the Committee's participation in the joint Wellness Forum on Saturday, May 4, 2013 to be held in the Council Chambers and the lobby at Pickering City Hall. D. Shields mentioned that they are trying to confirm keynote speakers for the event. Moved by M. Brenner Seconded by S. Wilkinson That the Accessibility Advisory Committee partners with the Advisory Committee on Diversity for the joint Wellness Forum and that the two committee representatives for the sub working group will be Maurice Brenner and Sue Wilkinson. Carried 5. Business Arisin from the Minutes All Accessible Parking — Comments from K. Thompson, Manager By-law Enforcement Services D. Shields provided the Committee with information obtained from the K. Thompson, Manager, By-law Enforcement Services. She noted that By-law Enforcement Services did not support the � regulation of providing two different sizes for accessible parking spots. She noted that it would be very difficult to enforce the criteria for the two different sizes and would recommend that the Page 3 CORP0228-2/02 � - City maintain one size for all accessible parking. Pedestrian Signals — Memo from J. Cafarelli, Traffic Engineering Supervisor, Region of Durham P. Noronha-Waldriff mentioned that Joe Carafelli has expressed an interest to attend one of our meetings to provide clarification on the pedestrian crossing times at signalized intersections in the City of Pickering. Committee members agreed that this Prem to invite J. would be a great idea and would give them an opportunity to ask Cafarelli for the next questions. . meeting if available. 6.0 Committee A ointments D. Shields D. Shields mentioned that the Clerk's Office needs direction from the committee in regards to the attendance of two Committee Members. She noted that numerous attempts had been made to follow up with members to no avail. She stated that she had heard one Committee member had health issues and would not be returning but had no official resignation letter. She noted that she felt it was appropriate to fill this position without a resignation letter and needed a motion to do so. Moved by M. Brenner Seconded by D. Tierney To proceed with the recruitment of a new committee member. It was the consensus of the Committee that the Clerk's Office To be added to the would attempt to contact the other Committee Member before agenda for the next the next meeting to find out their intentions regarding meeting. membership on the Committee. D. Shields advised that the Clerk's office will review the current list of candidates from the last posting and also advertise to fill the vacancies. , 7.0 2012 Work Plan Updates / 2013 Work Plan Items A�� I Prem circulated a draft memo which will be presented to Council in March highlighting the committee's 2012 Accomplishments and the 2013 Proposed Work Plan. Committee members were asked to review and provide Committee members comments to Prem by Friday, March 8t". A revised copy will be to review and provide circulated to committee members before going to Council. comments to Prem by Friday, March gtn M. Brenner agreed to present the 2012 Work Plan Updates and the 2013 Proposed Work Plan at the March 25t" Council meeting. All committee members are welcome to attend to show su ort. � Page 4 CORP0228-2/02 M. Brenner asked if community organizations have been made Prem to follow-up aware to forward correspondence / invitation to the Clerk's office with K. Falconer and to be shared with committee members. He mentioned that Keith also contact Chair of Falconer, former Chair of the Accessibility Advisory Committee, Region's Accessibility would receive correspondence from various groups and Committee. organizations directly. Prem mentioned that she would follow- up with Keith to make sure that any Committee correspondence that is forwarded to him is sent to the Clerks Office or Staff Representative. She also noted that she would inform the Chair of the Region's Accessibility Committee to forward all correspondence to the City Clerk and herself as Staff representative. D. Sharma mentioned that the 2012 Work Plan included a review of current curb cuts standards for sidewalks and also the investigation of the ones requiring repair and/or improvements. He noted that it may be difficult for the regular person to identify curb cuts that are problematic, and suggested that people in wheelchair or a scooter could assist in determining problem areas. He also questioned if any contracts completed prior to 2012 Prem to contact Scott complied with the act. It was suggested that we invite staff from Booker to invite them City Development in order to get an update on this matter. to the,next meeting to provide update. S. Wilkinson suggested that the committee should prioritize the list of curb cuts to be done once we have an update and . mentioned that she has met with a staff person to gain a better understanding of the requirements for curb cuts. It was further suggested to invite him to a future meeting as well. D. Shields mentioned that residents should be encouraged to contact the Customer Care Centre with their concerns as all calls are tracked and responded to. P. McCafferty mentioned that the curb cuts at the Pickering Town Centre are also a problem and asked if City staff could look into these as well. i It was noted that this is private property; therefore the City would only become involved as part of a site redevelopment. D. Shields stated she would enquire with City staff on the D. Shields to action. processes and standards they have to follow for curb cuts. , Page 5 CORP0228-2/02 I 8.0 2013 Accessibility Awareness Event—June 1S All P. Noronha-Waldriff mentioned that she received direction at the last meeting to proceed with booking the Pickering Town Centre for the Accessibility Awareness Event for the first Saturday in June. Discussion ensued on the date of the event and there was some concern that there was no decision made to proceed with June 1 St as the actual date for the event. M. Brenner mentioned that both the June and December dates were discussed to tie in with the annual accessibility and world accessibility events taking place. The December event was seen as being problematic due to holiday displays at the mall, which was why the committee recommended proceeding with the June event. � It was noted that the Abilities Centre in Whitby is hosting their one year anniversary in June and that it may be a good opportunity for the committee to showcase its work at this event. Discussion ensued on whether to approach the Abilities Centre and partnership with their event in June. Discussion also took place regarding not wanting to give up the Pickering event at the Pickering Town Centre. It was noted that the Committee really wanted to tie into the June or December accessible events and that the December timeline probably would not be able to be booked at the Town Centre. It was the consensus of the Committee to hold the Pickering event in June at the Pickering Town Centre. Moved by M. Brenner Seconded by S. Wilkinson That the Accessibility Advisory Committee holds the annual event on Saturday, June 1St at the Pickering Town Centre. Carried I Accessibility Event Purpose of the event "Showcasing Accessibility in our Community" Tentative Schedule — 11 am to 3 pm Tentative Participants Guest speakers (Para Olympian) Dave Pre de — Page 6 CORP0228-2/02 PerFormers — singers Justin Hines, Samantha Mutis Booth -Windreach Farms Jeff Morrison singer (Dave Marlowe has contact) . Travelling show— kids on the block Dancer— lazy legs, DRPS — Special Olympics � Committee members are encouraged to forward additional Committee members comments to Prem for consideration and be prepared to discuss to send comments to possible ideas for the event at the next meeting Prem before next meeting. 9.0 Other Business . All D. Tierney mentioned that he did not receive the agenda. A test email will be sent to all committee members tomorrow to find out if there is an IT problem. Moved by M. Brenner That the meeting be adjourned. Carried. ' Meeting Adjourned: 9:00 pm Copy: City Clerk I � Page 7 CORP0228-2/02