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HomeMy WebLinkAboutSeptember 10, 2012 Executive Committee A Meeting Minutes Monday, September 10, 2012 7:05 pm - Council Chambers Chair: Councillor Dickerson 1 Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O’Connell D. Pickles P. Rodrigues Also Present: P. Bigioni - Director, Corporate Services & City Solicitor E. Buntsma - Director, Community Services R. Holborn - Division Head, Engineering Services S. Karwowski - (Acting) Division Head, Finance & Treasurer B. Douglas - Fire Chief L. Harker - Coordinator, Records & Elections (I) Matters for Consideration 1. Director, Community Services, Report CS 07-12 Don Beer Arena Snack Bar Concession -Pickering Hockey Association Licence Renewal Recommendation Moved by Councillor O’Connell Seconded by Councillor McLean 1. That Report CS 07-12 of the Director, Community Services regarding the Pickering Hockey Association Lease Renewal be received; and Executive Committee A Meeting Minutes Monday, September 10, 2012 7:05 pm - Council Chambers Chair: Councillor Dickerson 2 2. That the Mayor and the City Clerk be authorized to execute a renewal Concession Licence Agreement to permit the Pickering Hockey Association to continue to operate the snack bar concession facility at Don Beer Arena from September 1, 2012 to April 30, 2015 that is in the form and substance acceptable to the Director, Community Services and the City Solicitor, with the option of mutually extending this licence agreement for a further two years. Carried 2. Director, Community Services, Report CS 15-12 Emerald Ash Borer (EAB) A question and answer period ensued. Recommendation Moved by Councillor O’Connell Seconded by Councillor McLean 1. That Report CS 15-12 of the Director, Community Services concerning the Emerald Ash Borer be received; 2. That Council review and endorse EAB Strategy No. 2 as outlined in this report in managing the Emerald Ash Borer (EAB); 3. That funding of $300,000 yearly be provided for an ongoing program to be included in future capital budget plans for the purposes of EAB Management; 4. That City staff release a further information package for the purposes of educating and notifying our residents of this insect and its effect on Ash trees within the municipality; 5. That a letter from Mayor and Council, be forwarded to the Local Provincial MPP and Federal MP, with a request seeking support for Provincial and Federal funding assistance. Carried 3. Director, Community Services, Report CS 40-12 Continued Funding for Environmental Stewardship Pickering (ESP) A question and answer period ensued. Executive Committee A Meeting Minutes Monday, September 10, 2012 7:05 pm - Council Chambers Chair: Councillor Dickerson 3 Recommendation Moved by Mayor Ryan Seconded by Councillor Pickles 1. That Report CS 40-12 of the Director, Community Services regarding continued funding for Environmental Stewardship Pickering (formerly the Healthy Neighbours Program) to provide environmental leadership training, event support and volunteer opportunities be received; 2. That Council endorse continued participation in the Environmental Stewardship Pickering Program; 3. That Council consider extending the existing annual grant to Toronto and Region Conservation Authority in the amount of $25,000 for the period of 2013 - 2017 (5 year commitment) during 2013 budget deliberations; 4. That Council authorize the appropriate City officials to bring this forward in 2013. Carried 4. Director, Community Services, Report CS 41-12 Tender No. T-16-2012 -Dixie Road Streetlight Replacement Recommendation Moved by Councillor O’Connell Seconded by Councillor McLean 1. That Report CS 41-12 of the Director, Community Services regarding the tender for the Dixie Road Streetlight Replacement project be received; 2. That Tender No.T-16-2012 submitted by Fellmore Electrical, in the amount of $162,656.32 (HST included), be accepted; 3. That the total gross project cost of $221,416.32 (HST included), including the tender amount and other associated costs, and the total net project cost of $199,392.25 (net of HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to increase the finance from the Federal Gas Tax, as provided for in the 2011 approved Streetlight Capital Budget from $90,000.00 to $199,392.25; and Executive Committee A Meeting Minutes Monday, September 10, 2012 7:05 pm - Council Chambers Chair: Councillor Dickerson 4 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 5. Director, Community Services, Report CS 43-12 Pickering Recreation Complex Arena Concession Licence Agreement -Request for Proposal No. RFP-5-2012 A question and answer period ensued. Recommendation Moved by Councillor O’Connell Seconded by Councillor McLean 1. That Report CS 43-12 of the Director, Community Services regarding the Pickering Recreation Complex Arena Concession Licence Agreement be received; 2. That RFP-5-2012 submitted by Recreation Leisure Services Ltd. to operate the concession facility at Pickering Recreation Complex Arena be accepted; 3. That the Mayor and the City Clerk be authorized to execute a Concession Licence Agreement to permit the Recreation Leisure Services Ltd. to operate the concession facility at Pickering Recreation Complex Arena from September 1, 2012 to April 30, 2015 that is in the form and substance acceptable to the Director, Community Services and the City Solicitor. Carried 6. Director, Community Services, Report CS 45-12 City of Pickering Comments on the Regional Cycling Plan Review Recommendation Moved by Councillor O’Connell Seconded by Councillor McLean 1. That Report CS 45-12 of the Director, Community Services regarding the Regional Cycling Plan Review be received; 2. That Council advise Regional Council that it supports: Executive Committee A Meeting Minutes Monday, September 10, 2012 7:05 pm - Council Chambers Chair: Councillor Dickerson 5 a) the proposed Primary Cycling Network as set out in Attachment #2 to Report CS 45-12; b) the proposed Cycling Treatment Types as set out in Attachment #5 to Report CS 45-12 subject to incorporating the treatment types for Regional Roads in Seaton as shown on the Cycling and Pedestrian Facilities Map in the Regional Class EA for the Central Pickering Development Plan; c) the Region’s proposed funding change for paved shoulders on Regional Roads from the former 50/50 cost sharing arrangement with the area municipalities, to the Region now being 100% responsible for the capital construction costs for all on-road cycling facilities and paved shoulders on Regional Roads; d) the Region continuing its practice of being 100% responsible for maintenance of all on-road cycling facilities and paved shoulders on Regional Roads that form part of the Primary Cycling Network; 3. That Council request Regional Council to: a) dedicate a minimum of $500,000 annually from its Roads Capital Program to fund the construction, repair, maintenance, monitoring and promotion of the Regional Cycling Plan; b) revise its practice where the Region is only responsible for providing the platform for multi use paths within Regional Road rights-of-way, such that it also be responsible for 50/50 cost sharing with area municipalities for constructions costs (i.e. granular and asphalt), signage, marking and other amenities; c) include a revision to the current Regional policy such that the implementation of the Regional Cycling Plan is not confined strictly to correspond with road construction projects, but rather be prioritized and constructed, as appropriate, to close gaps and facilitate key connections along road segments that are not necessarily due for reconstruction; d) direct Regional staff to prepare a more detailed phasing program, in 5 year increments, for the 2017-2032 time frame; and 4. Further, that the City Clerk forward a copy of Report CS 45-12 to the Regional Municipality of Durham and all local municipalities in Durham Region. Carried Executive Committee A Meeting Minutes Monday, September 10, 2012 7:05 pm - Council Chambers Chair: Councillor Dickerson 6 7. Director, Corporate Services & Treasurer, Report CST 22-12 2012 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes Recommendation Moved by Councillor O’Connell Seconded by Councillor McLean 1. That Report CST 22-12 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2012 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 12, 2012; 3. That the Director, Corporate Services & Treasurer be authorized to m ake any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 8. Director, Corporate Services & Treasurer, Report CST 23-12 2011 Municipal Performance Measurement Program – Provincially Mandated Public Reporting of Performance Measures Recommendation Moved by Councillor O’Connell Seconded by Councillor McLean That Report CST 23-12 of the Director, Corporate Services & Treasurer be received for information. Carried Executive Committee A Meeting Minutes Monday, September 10, 2012 7:05 pm - Council Chambers Chair: Councillor Dickerson 7 9. Director, Corporate Services & Treasurer, Report CST 24-12 Repealing of Debenture By-laws Recommendation Moved by Councillor O’Connell Seconded by Councillor McLean 1. That Report CST 24-12 of the Director, Corporate Services & Treasurer be received; and, 2. That the Draft By-law attached be passed. Carried 10. Director, Corporate Services & Treasurer, report CST 25-12 Cash Position Report as at June 30, 2012 Recommendation Moved by Councillor O’Connell Seconded by Councillor McLean It is recommended that Report CST 25-12 from the Director, Corporate Services & Treasurer be received for information. Carried 11. Director, Corporate Services & Treasurer, Report CST 26-12 Tender/Contract Approval -Council’s Summer Recess Recommendation Moved by Councillor O’Connell Seconded by Councillor McLean 1. That Report CST 26-12 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Council’s Summer Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer during Councils’ summer recess being, Request for Proposal No. RFP-1-2012 Architectural & Engineering Design Executive Committee A Meeting Minutes Monday, September 10, 2012 7:05 pm - Council Chambers Chair: Councillor Dickerson 8 Services New Operations Centre, Tender No. T -2-2012 Liverpool Road Reconstruction, Tender No. T-7-2012, Supply and Installation of Sports Field Lighting Dunmoore Park Softball Field #1, Tender No. T-14-2012 Rosebank South Park Landscape Construction, Tender No. T-18-2012, West Shore Boulevard Road Improvements and Provincial Vendor of Record (VOR) - Ricoh Print Management Proposal and Purchase of Print Management Software. Carried 12. Director, Corporate Services & Treasurer, Report CST 27-12 Write-off of Fire Services Costs Associated with the Claremont General Store Fire Recommendation Moved by Councillor O’Connell Seconded by Councillor McLean 1. That Report CST 27-12 of the Director, Corporate Services & Treasurer be received; and, 2. That the outstanding amount receivable from Seongmin Park & Kyungjoo Sung in the amount of $13,750.99 and accumulated interest of $2,853.18 be written off in 2012; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. Carried (II) Other Business 1) Councillor Rodrigues requested that the City monitor the shark fin ban human rights complaint that is ongoing in the City of Toronto. (III) Adjournment The meeting adjourned at 7:50 pm.