HomeMy WebLinkAboutOctober 9, 2012 Cart oo _. Executive Committee
o• €e7 Meeting Minutes
Tuesday, October 9, 2012
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7:00 pm - Council Chambers
Chair: Councillor O'Connell
Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel - Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor
E. Buntsma - Director, Community Services
N. Carroll - Director, Planning & Development
T. Melymuk - Director, Office of Sustainability
B. Douglas - Fire Chief
C. Grant - Chief Executive Officer
S. Karwowski - (Acting) Division Head, Finance & Treasurer
D. Shields - City Clerk
(I) Disclosure of Interest
No disclosures of interest were noted.
(II) Delegations
Cathy Grant, CEO
Pickering Public Library
Re: Report LIB 01-12
Central Library Expansion and Renovation
Cathy Grant, Chief Executive Officer of the Pickering Public Library appeared before
the Committee to provide a Power Point presentation on the Central Library
Expansion and Renovation. She discussed the return on the investment in libraries
and provided an overview of the benefits of supporting libraries. She provided an
overview of the Central Library Study, which includes stakeholder feedback and an
initial estimate of costs. Further consultation is ongoing, with the budget request for
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City oip Executive Committee
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KOWNIRIZi Tuesday, October 9, 2012
7:00 pm - Council Chambers
Chair: Councillor O'Connell
design coming to Council in 2014 and construction request coming to Council in
2015.
(III) Matters for Consideration
1. Cathy Grant, CEO Pickering Public Library, Report LIB 01-12
Central Library Expansion and Renovation
A question and answer period ensued.
Recommendation
Moved by Councillor Pickles
Seconded by Mayor Ryan
1. That Council receive the Central Library: Expansion and Renovation Study;
2. That staff be directed to include the design and construction costs for a
combined Library and Civic Centre expansion in the five year capital forecast.
Carried
2. Director, Community Services, Report CS 48-12
Hiring of a Project Manager for the Design and Construction of the
New Operations Centre
A question and answer period ensued.
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor McLean
1. That Report CS 48-12 from the Director, Community Services be received;
2. That Council approve to engage the services of Independent Project Managers
(IPM) for project management services for the design and construction of the
New Operations Centre in accordance with the City's Purchasing Policy Item
10:05;
3. That the total gross project cost of$395,640.00 (HST included), and a net
project cost of $356,286.00 (net of HST rebate), including the proposed amount
and associated costs be approved;
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City n� 3 Executive Committee
'ffi' � = Meeting Minutes
Tuesday, October 9, 2012
7:00 pm - Council Chambers
Chair: Councillor O'Connell
4. That the (Acting) Division Head, Finance & Treasurer be authorized to finance
the project as follows:
a) the sum of$355,000.00 be debt financed, or through an internal loan, or
from the proceeds of the sale of City owned land;
b) the sum of $1,286.00 be funded from Development Charges Reserve
Funds;
c) the (Acting) Division Head, Finance & Treasurer be authorized to make
any changes, adjustments, and revisions to amounts, terms and
conditions, or take any actions necessary in order to effect the foregoing;
and
d) That the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
Carried
3. Director, Corporate Services & City Solicitor, Report CAO 16-12
Liquor Licence Act— Special Occasion Permit
-Events that are deemed as Events of"Municipal Significance"
A question and answer period ensued.
Recommendation
Moved by Mayor Ryan
Seconded by Councillor Dickerson
1. That Council delegate authority to the City Clerk to consider requests and, if
appropriate, to deem events as "events of municipal significance" under the
Liquor Licence Act (Ontario), as amended; and
2. That the attached Procedure entitled "Special Occasion Permits — Public Events
of Municipal Significance" be adopted as amended.
Carried
4. Director, Corporate Services & City Solicitor, Report CAO 17-12
2013 Standing Committee and Council Meeting Schedule
A question and answer period ensued.
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City ofp Executive Committee
Meeting Minutes
P 2 � - Tuesday, October 9, 2012
7:00 pm - Council Chambers
Chair: Councillor O'Connell
Recommendation
Moved by Councillor Rodrigues
Seconded by Councillor Ashe
That the 2013 Standing Committee and Council Meeting Schedule included as
Attachment 1 to this report be approved as amended.
Carried
5. Chief Administrative Officer's Report, CAO 18-12
2013 Base Budget Guideline
A question and answer period ensued.
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor Pickles
1. That Report CAO 18-12 of the Chief Administrative Officer be received;
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2. That staff be authorized to prepare for Council's consideration a 2013 base
budget with the increase not to exceed 4.9%;
3. That 2013 user fees be increased, where possible, to the estimated inflation
rate of 2.3% (Ontario CPI); and,
4. That the appropriate officials be authorized to take the necessary actions to give
effect thereto.
Carried on a
Recorded Vote
Yes No
Councillor Dickerson Councillor Ashe
Councillor McLean Councillor O'Connell
Councillor Pickles Councillor Rodrigues
Mayor Ryan
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Ca ,/ 4 it Executive Committee
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Tuesday, October 9, 2012
7:00 pm - Council Chambers
Chair: Councillor O'Connell
(IV) Other Business
Mayor Ryan advised the Committee on his upcoming 10 day trip to China where he
and Tony Prevedel, CAO, will be meeting with senior government officials involving
partnership opportunities. Mayor Ryan discussed how critical relationship building is
with China and expressed interest in finding ways of increasing the City's potential in
the Chinese market. Mayor Ryan will report back to Council on his trip.
(V) Adjournment
The meeting adjourned at 9:15 pm.
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