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Home My WebLink AboutOctober 15, 2012 cat/ Council Meeting Agenda PICKERING Monday October 15, 2012 Council Chambers 7:00 pm 5:45 pm In Camera Meeting of Council I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) 'Adoption of Minutes Page In Camera Council Minutes, September 18, 2012 Under Separate Cover Council Minutes, September 18, 2012 1-14 Planning & Development Committee Minutes, October 1,, 15-17- 2012 Executive Committee Minutes, October 9, 2012 18-22 IV) Presentations 23 V) Delegations 24 VI) Correspondence 25-34 VII) Committee Reports 35-39 a) Report PD 07-2012 of the Joint Planning & Development & Executive Committee b) Report EC 08-2012 of the Executive Committee VIII) Reports — New and Unfinished Business 40-58 IX) Motions and Notice of Motions 59-60 X) By-laws 61-62 Accessible •R For information related to accessibility requirements please contact . E ' y Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: IrobertsCc oickerina.ca XI) Confidential Council - Public Report 63 XII) Other Business XIII) Confirmation By-law FOR INFORMATION ONLY • Minutes of the Accessibility Advisory Committee, June 27 & September 26, 2012 • Minutes of the Committee of Adjustment, September 5, 2012 • Minutes of the Advisory Committee on Diversity, September 13, 2012 • Minutes of the Heritage Pickering Advisory Committee, September 27, 2012 cat/ 0,i Council Meeting Minutes _�� '= — Tuesday, September 18, 2012 NION ti 7:00 PM Council Chambers Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean D. Pickles • P. Rodrigues Absent: J. O'Connell Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor E. Bunstma - Director, Community Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability S. Karwowski - (Acting) Division Head, Finance & Treasurer B. Douglas - Fire Chief D. Shields - City Clerk K. Bentley - Chief Building Official L. Harker - Coordinator, Records & Elections • (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest Councillor McLean noted his disclosure of a conflict in the July 9, 2012 Council Minutes. 1 Cat/ 00 A: Meeting Minutes Tuesday, September 18, 2012 7:00 PM Council Chambers (III) Adoption of Minutes Resolution #107/12 Moved by Councillor Dickerson Seconded by Councillor Pickles In Camera Council Minutes, July 9, 2012 Council Minutes, July 9, 2012 In Camera Planning & Development Committee Minutes, September 4, 2012 Planning & Development Committee Minutes, September 4, 2012 Special In Camera Minutes, September 10, 2012 Special Council Minutes, September 10, 2012 Executive Committee Minutes, September 10, 2012 Carried (IV) Committee Reports a) Report PD 06-2012 of the Planning & Development Director, Planning & Development, Report PD 15-12 Request for Council's Permission to Develop Lands through Land Severance Highglen Homes 558-562 Rosebank Road (Part Lot 94, Plan 350, Part 3, Plan 40R-7465), City of Pickering Council Decision That the request made by Highglen Homes, to permit the division of the subject lands being Part Lot 94, Plan 350, Part 3, Plan 40R-7465 (municipally known as 558-562 Rosebank Road) through land severance rather than by draft plan of subdivision, be approved. Resolution # 108/12 Moved by Councillor Dickerson Seconded by Councillor McLean That Report PD 06-2012 of the Planning & Development Committee dated September 4, 2012, be adopted. Carried 2 Car' o0 0,2 Council Meeting Minutes Tuesday, September 18, 2012 NICIAN1101 7:00 PM Council Chambers b) Report EC 07-2012 of the Executive Committee 1. Director, Community Services, Report CS 07-12 Don Beer Arena Snack Bar Concession -Pickering Hockey Association Licence Renewal Council Decision 1. That Report CS 07-12 of the Director, Community Services regarding the Pickering Hockey Association Lease Renewal be received; and 2. That the Mayor and the City Clerk be authorized to execute a renewal Concession Licence Agreement to permit the Pickering Hockey Association to continue to operate the snack bar concession facility at Don Beer Arena from September 1, 2012 to April 30, 2015 that is in the form and substance acceptable to the Director, Community Services and the City Solicitor, with the option of mutually extending this licence agreement for a further two years. 2. Director, Community Services, Report CS 15-12 Emerald Ash Borer (EAB) Council Decision 1. That Report CS 15-12 of the Director, Community Services concerning the Emerald Ash Borer be received; 2. That Council review and endorse EAB Strategy No. 2 as outlined in this report in managing the Emerald Ash Borer (EAB); 3. That funding of $300,000 yearly be provided for an ongoing program to be included in future capital budget plans for the purposes of EAB Management; • 4. That City staff release a further information package for the purposes of educating and notifying our residents of this insect and its effect on Ash trees within the municipality; 5. That a letter from Mayor and Council, be forwarded to the Local Provincial MPP and Federal MP, with a request seeking support for Provincial and Federal funding assistance. 3. Director, Community Services, Report CS 40-12 Continued Funding for Environmental Stewardship Pickering (ESP) 3 C�cy o0 Council Meeting Minutes ^�re- '= Tuesday, September 18, 2012 �40 Eit 7:00 PM Council Chambers Council Decision 1. That Report CS 40-12 of the Director, Community Services regarding continued funding for Environmental Stewardship Pickering (formerly the Healthy Neighbours Program) to provide environmental leadership training, event support and volunteer opportunities be received; 2. That Council endorse continued participation in the Environmental Stewardship Pickering Program; 3. That Council consider extending the existing annual grant to Toronto and Region Conservation Authority in the amount of $25,000 for the period of 2013 - 2017 (5 year commitment) during 2013 budget deliberations; 4. That Council authorize the appropriate City officials to bring this forward in 2013. 4. Director, Community Services, Report CS 41-12 Tender No. T-16-2012 -Dixie Road Streetlight Replacement Council Decision 1. That Report CS 41-12 of the Director, Community Services regarding the tender for the Dixie Road Streetlight Replacement project be received; 2. That Tender No.T-16-2012 submitted by Fellmore Electrical, in the amount of $162,656.32 (HST included), be accepted; 3. That the total gross project cost of$221,416.32 (HST included), including the tender amount and other associated costs, and the total net project cost of $199,392.25 (net of HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to increase the finance from the Federal Gas Tax, as provided for in the 2011 approved Streetlight Capital Budget from $90,000.00 to $199,392.25; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 5. Director, Community Services, Report CS 43-12 Pickering Recreation Complex Arena Concession Licence Agreement -Request for Proposal No. RFP-5-2012 4 Call Council Meeting Minutes _�� Tuesday, September 18, 2012 id NMZI t 7:00 PM Council Chambers Council Decision 1. That Report CS 43-12 of the Director, Community Services regarding the Pickering Recreation Complex Arena Concession Licence Agreement be received; 2. That RFP-5-2012 submitted by Recreation Leisure Services Ltd. to operate the concession facility at Pickering Recreation Complex Arena be accepted; 3. That the Mayor and the City Clerk be authorized to execute a Concession Licence Agreement to permit the Recreation Leisure Services Ltd. to operate the concession facility at Pickering Recreation Complex Arena from September 1, 2012 to April 30, 2015 that is in the form and substance acceptable to the Director, Community Services and the City Solicitor. 6. Director, Community Services, Report CS 45-12 City of Pickering Comments on the Regional Cycling Plan Review Council Decision 1. That Report CS 45-12 of the Director, Community Services regarding the Regional Cycling Plan Review be received; 2. That Council advise Regional Council that it supports: a) the proposed Primary Cycling Network as set out in Attachment#2 to Report CS 45-12; b) the proposed Cycling Treatment Types as set out in Attachment #5 to Report CS 45-12 subject to incorporating the treatment types for Regional Roads in Seaton as shown on the Cycling and Pedestrian Facilities Map in the Regional Class EA for the Central Pickering Development Plan; c) the Region's proposed funding change for paved shoulders on Regional Roads from the former 50/50 cost sharing arrangement with the area municipalities, to the Region now being 100% responsible for the capital construction costs for all on-road cycling facilities and paved shoulders on Regional Roads; d) the Region continuing its practice of being 100% responsible for maintenance of all on-road cycling facilities and paved shoulders on Regional Roads that form part of the Primary Cycling Network; 3. That Council request Regional Council to: 5 Cif co Council Meeting Minutes Tuesday, September 18, 2012 01110MOE 7:00 PM Council Chambers a) dedicate a minimum of $500,000 annually from its Roads Capital Program to fund the construction, repair, maintenance, monitoring and promotion of the Regional Cycling Plan; b) revise its practice where the Region is only responsible for providing the platform for multi use paths within Regional Road rights-of-way, such that it also be responsible for 50/50 cost sharing with area municipalities for constructions costs (i.e. granular and asphalt), signage, marking and other amenities; c) include a revision to the current Regional policy such that the implementation of the Regional Cycling Plan is not confined strictly to correspond with road construction projects, but rather be prioritized and constructed, as appropriate, to close gaps and facilitate key connections along road segments that are not necessarily due for reconstruction; d) direct Regional staff to prepare a more detailed phasing program, in 5 year increments, for the 2017-2032 time frame; and 4. Further, that the City Clerk forward a copy of Report CS 45-12 to the Regional Municipality of Durham and all local municipalities in Durham Region. 7. Director, Corporate Services & Treasurer, Report CST 22-12 2012 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes Council Decision 1. That Report CST 22-12 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2012 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 12, 2012; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 6 Ca,/ Council Meeting Minutes Tuesday, September 18, 2012 S HIM 7:00 PM Council Chambers 8. Director, Corporate Services & Treasurer, Report CST 23-12 2011 Municipal Performance Measurement Program — Provincially Mandated Public Reporting of Performance Measures Council Decision That Report CST 23-12 of the Director, Corporate Services & Treasurer be received for information. 9. Director, Corporate Services & Treasurer, Report CST 24-12 Repealing of Debenture By-laws Council Decision 1. That Report CST 24-12 of the Director, Corporate Services & Treasurer be received; and, 2. That the Draft By-law attached be passed. 10. Director, Corporate Services & Treasurer, report CST 25-12 Cash Position Report as at June 30, 2012 Council Decision It is recommended that Report CST 25-12 from the Director, Corporate Services & Treasurer be received for information. 11. Director, Corporate Services & Treasurer, Report CST 26-12 Tender/Contract Approval -Council's Summer Recess Council Decision 1. That Report CST 26-12 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Council's Summer Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer during Councils' summer recess being, Request for Proposal No. RFP-1-2012 Architectural & Engineering Design Services New Operations Centre, Tender No. T-2-2012 Liverpool Road Reconstruction, Tender No. T-7-2012, Supply and Installation of Sports Field Lighting Dunmoore Park Softball Field #1, Tender No. T-14-2012 Rosebank South Park Landscape 7 • Ctrs o¢ Council Meeting Minutes Tuesday, September 18, 2012 WRINONTOC 7:00 PM Council Chambers Construction, Tender No. T-18-2012, West Shore Boulevard Road Improvements and Provincial Vendor of Record (VOR) - Ricoh Print Management Proposal and Purchase of Print Management Software. 12. Director, Corporate Services & Treasurer, Report CST 27-12 Write-off of Fire Services Costs Associated with the Claremont General Store Fire Council Decision 1. That Report CST 27-12 of the Director, Corporate Services & Treasurer be received; and, 2. That the outstanding amount receivable from Seongmin Park & Kyungjoo Sung in the amount of$13,750.99 and accumulated interest of$2,853.18 be written off in 2012; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. Resolution # 109/12 Moved by Councillor Dickerson Seconded by Councillor McLean That Report EC 07-2012 of the Executive Committee dated September 10, 2012, be adopted. Carried (V) New and Unfinished Business 1. Director, Planning & Development, Report PD 13-12 Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands Resolution # 110/12 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report PD 13-12 of the Director, Planning & Development dated June 18, 2012 entitled "Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands" be received; 8 Cary A. Council Meeting Minutes ,TEL-7-Jacio I== -- Tuesday, September 18, 2012 i�■ Met 7:00 PM Council Chambers 2. That Transport Canada be advised that the City intends to assume ownership of the "Craftsman Cottage" building, located at 3570 Brock Road, and to relocate this building to the Pickering Museum Village; 3. That Council authorize the extension of the current lease agreement with Transport Canada respecting 3570 Brock Road to December 31, 2012, to provide sufficient time to facilitate the relocation of the structure to the Pickering Museum; • 4. That Council authorize the Director, Corporate Services & Treasurer to finance the relocation costs for the movement of the above-grade structure at 3570 Brock Road to the administrative area of the Pickering Museum and the cost for the construction of concrete foundations at the Pickering Museum to support the relocated building structure, at an estimated cost of$55,000 and other related costs of$9,600 as indicated in this report. 5. That the Federal Minister of Transport, Infrastructure and Communities be requested to allow the City to retrieve elements of heritage value from 1607 Highway 7, 3656 Brougham Road, 3970 Brock Road, and 5460 Sideline 30 prior to demolition; 6. That Council authorize City staff to engage directly with individuals who have expressed an interest in the private acquisition of the heritage-listed buildings at 4355 Brock Road and 5460 Sideline 30 for relocation to private lands and, should arrangements satisfactory to the City be made, that Council authorize staff to extend the existing lease agreement with Transport Canada respecting these buildings to December 31, 2012, to provide sufficient time to accommodate the building relocation; and 7. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried on a Recorded Vote as follows Yes No Councillor Ashe Councillor Rodrigues Councillor Dickerson Councillor McLean Councillor Pickles Mayor Ryan 9 City 01 Council Meeting Minutes . . Tuesday, September 18, 2012 FOCI: IZE 7:00 PM Council Chambers 2. Director, Community Services, Report CS 47-12 Tender for Asphalt and Concrete Repairs -Tender No. T-24-2012 Resolution # 111/12 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report CS 47-12 of the Director, Community Services regarding the Tender for Asphalt and Concrete Repairs be received; 2. That Tender No. T-24-2012 as submitted by Ore Construction Ltd. for Asphalt and Concrete Repairs in the total tendered amount of $372,924.86 (HST included) and a net cost of $335,830.39 be accepted; 3. That the total gross project cost of$387,841 (HST included), including the tender amount and other associated costs and the total net project cost of$349,263 be approved; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the project as follows: a) that the sum of$85,740, as provided for in the 2012 approved Current and Capital Budgets be funded from property taxes; b) that the sum of$142,341, as provided for in the 2012 approved Current Budget for Sidewalks — Sidewalk Rehabilitation Program, be funded from Federal Gas Tax grant; c) that the sum of$11,235, as provided for in the 2012 approved Capital Budget for Property Maintenance be funded by a transfer from the Rate Stabilization Reserve; d) that the sum of $18,605, as provided for in the Current Budget for Development Control - Road Maintenance Asphalt & Concrete Works, be funded from other revenues collected from fees and charges required and related to building permits and cash-in-lieu; e) that the sum of$91,342 for the Transit Bus Pads be funded by a recovery from Durham Region Transit; and 10 Cal/ co Council Meeting Minutes � �� -�!=; Tuesday, September 18, 2012 ION Nt till# 7:00 PM • Council Chambers 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried (VI) Motions and Notice of Motions Mason Claremont Lodge Resolution # 112/12 Moved by Councillor Pickles Seconded by Councillor Ashe WHEREAS Claremont residents are planning to hold an October Fest at the Claremont Community Park on October 12, 2012, as a fundraiser for a local family; and WHEREAS the funds raised will be to purchase and install a lift to enable a child with disability to manage the stairs unassisted; and WHEREAS the Claremont residents are seeking Council's support in the form of a grant for $1,000 to cover the cost of hall rental and other expenses; and WHEREAS the City of Pickering has funds available in the unallocated grants in the current budget which requires Council approval; and NOW THEREFORE BE IT RESOLVED that the City of Pickering grant $1,000 to the Mason Claremont Lodge for the hall rental and other expenses for the October Fest event. Carried Unanimously on a Recorded Vote Valley Farm Road and Glenanna Road Traffic and Safety Concerns • Resolution # 113/12 Moved by Councillor Pickles Seconded by Councillor Dickerson WHEREAS residents in the area of Valley Farm Road south of Kingston Road have expressed concerns with pedestrian safety and traffic concerns on Valley Farm Road and Glenanna Road; and 11 Cif,/ 00 A Council Meeting Minutes - � "— Tuesday, September 18, 2012 KIN SIN 7:00 PM Council Chambers WHEREAS the present speed limit on Valley Farm Road and Glenanna Road is 50 km/hr; and WHEREAS with development in the area, traffic speed and volume has become a greater problem; and WHEREAS the neighborhood has seen increased residential development, particularly seniors; and NOW THEREFORE BE IT RESOLVED that the City of Pickering staff be directed to review and report back to Council on possible safety improvements. Carried Unanimously on a Recorded Vote Royal Canadian Legion Resolution # 114/12 Moved by Councillor Pickles Seconded by Councillor Ashe WHEREAS The Royal Canadian Legion represents members of the armed forces who have served and continue to serve our country; and WHEREAS the Royal Canadian Legion provides services and events in the City of Pickering; and WHEREAS the Royal Canadian Legion, 1555 Bayly Street has expanded its outdoor patio for the enjoyment of its members; and WHEREAS the Liquor License Control Board of Ontario has deemed this additional patio space a separate establishment subject to licensing in the amount of$800; and WHEREAS the City of Pickering has funds available in the unallocated grants in the current budget which requires Council approval; and NOW THEREFORE BE IT RESOLVED that the City of Pickering wishes to recognize the valuable contributions of the Royal Canadian Legion to its members and the community through a grant in the amount of$800. Carried Unanimously on a Recorded Vote 12 Citq 4 Council Meeting Minutes Tuesday, September 18, 2012 a gip_ ITCOT/ _N TIel 7:00 PM Council Chambers (VII) By laws Resolution # 115/12 Moved by Councillor Dickerson Seconded by Councillor McLean That By-law Nos. 7239/12 through 7242/12 be approved. 7239/12 • Being a by-law to stop-up and close the portion of Rosebank Road between Lots 30 and 31, Range 3, BFC, Pickering, being Part 1, Plan 40R-27441 as public highway and deem it surplus to the Corporation. • 7240/12 Being a by-law to establish the 2012 final property taxes and due date for the Commercial, Industrial and Multi-Residential Tax Classes. 7241/12 Being a by-law to repeal Debenture By-law Nos. 6891/08, 6950/09, 6975/09, 7081/10, 7075/10, 7154/11, 7167/11, 7231/12 and 7232/12. 7242/12 Being a by-law to exempt Block 18 on Plan 40M-1827, Pickering, from the part lot control provisions of the Planning Act. Carried (VIII)Confidential Matters In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 116/12 Moved by Councillor Dickerson Seconded by Councillor McLean That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to personal matters about an identifiable individual. Carried a) Appointments to Advisory Boards and Committees • 13 City of Council Meeting Minutes Tuesday, 'September 18, 2012 M 1I[ 7:00 PM Council Chambers • Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to one of the City's Advisory Committees. Resolution # 117/12 Moved by Councillor Dickerson Seconded by Councillor McLean That Council appoint Subramanian lyer and Mustafa Munawar to the Heritage Pickering Advisory Committee be approved. Carried (IX) Other Business a) Councillor Dickerson requested that staff ensure the Seniors Snow Removal program be advertised in the News Advertiser and that additional information be available at Customer Care. (X) Confirmation By-law By-law Number#7243/12 • Councillor McLean, seconded by Councillor Pickles moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of September 18, 2012. (XI) Adjournment Moved by Councillor Rodrigues Seconded by Councillor McLean That the meeting be adjourned at 7:30 pm. Carried Dated this 18th day of September, 2012. Mayor David Ryan Debbie Shields • City Clerk 14 Cat/ 4 Planning & Development Committee Meeting Minutes Monday, October 1 , 2012 7:00 pm — Council Chambers Chair: Councillor Pickles Present: Councillors: K. Ashe D. Dickerson J. O'Connell D. Pickles P. Rodrigues Absent: Mayor Ryan B. McLean Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor N. Carroll - Director, Planning & Development C. Rose - Manager, Policy N. Surti - Manager, Development Review & Urban Design A. Yearwood - Planner II L. Harker - Coordinator, Records & Elections (I) Disclosure of Interest No disclosures of interest were noted. (II) Part `A' Information Reports • 1. Official Plan Amendment Application OPA 12-002/P Draft Plan of Subdivision Application SP-2012-02 Draft Plan of Condominium Application CP-2012-03 Zoning By-law Amendment Application A 5/12 • Nanak Creations Inc. 283-299 Finch Avenue (Part of Lot 1, Plan 388, Block 39, Plan 40M-2086), City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. 1 Planning & Development :_ � ��... Committee Meeting Minutes Monday, October 1 , 2012 7:00 pm — Council Chambers Chair: Councillor Pickles Catherine Rose, Manager, Policy gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the • Board, there are reasonable grounds to do so. Ashley Yearwood, Planner II, provided an overview of zoning amendment application A 5/12. Gary Templeton, Planning Consultant, appeared before the Committee on behalf of the applicant to answer questions and provide clarification if required. Mr. Templeton advised the Committee that this proposal strikes a good balance between the City's policies, intensification and existing residential development. Natallie DeFreitas, Shadow Place, appeared before the Committee in opposition to the application. Ms. DeFreitas requested clarification of the conservation area located behind her house. Neil Carroll, Director, Planning & Development advised Ms. DeFreitas that this area is the development area, and is not a conservation area. Ms. DeFreitas also expressed concern over the number of parking spaces available in the visitor parking lot. Marjorie Seymour, Shadow Place, appeared before the Committee in opposition to the application. Ms. Seymour expressed her concerns with the application, including increased traffic, lowered home values, construction, and the low building standards of this developer. Ms. Seymour provided an overview of her comments in writing to the City Clerk. A question and answer period ensued. Ashley Yearwood, Planner II and Mr. Templeton provided responses to comments. (Ill) Planning & Development Reports 1. Director, Corporate Services & City Solicitor, Report CAO 15-12 Silver Lane Estates Inc. - Plan of Subdivision 40M-2339 - Blocks 35 and 39, 40M-2119 - Block 46, Plan 40M-2119 (Parts 1 to 5, Plan 40R-24314) - Block 16, 40M-1943, Plan 40R-24313, Plan 40R-21358 - Final Assumption of Plan of Subdivision 2 Caay co Planning & Development Committee Meeting Minutes ES i - E Monday, October 1, 2012 7:00 pm — Council Chambers . Chair: Councillor Pickles Recommendation Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Calvington Drive and Treetop Way within Plans 40M-2339 and 40R-21358 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2339, Plan 40R-21358, Blocks 35 and 39, Plan 40M-2119, Block 16, Plan 40M-1943, Parts 1, 3 and 4, Plan 40R-24313 and Block 46, Plan 40M-2119, being Parts 1 to 5, Plan 40R-24314, which are constructed, installed or located on lands, dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 17 and 18, Plan 40M-2339 and Part 2, Plan 40R-24313; and 3. • That the Subdivision Agreement and any amendments thereto relating to the above-noted lands, including Blocks 17 and 18, Plan 40M-2339 be released and removed from title. Carried (IV) Other Business 1. Councillor O'Connell gave notice that she would be presenting a Notice of Motion regarding the Region of York-Durham EA Duffin Creek Water Pollution Control Plant. 2. Councillor Rodrigues gave notice that he would be presenting a Notice of Motion regarding the removal of the City of Pickering from the jurisdiction of the Ontario Municipal Board and to abolish the Board altogether. (V) Adjournment The meeting adjourned at 7:40 pm. 3 • Citi ao Executive Committee Si I = i Meeting Minutes CDC MIL Tuesday, October 9, 2012 7:00 pm - Council Chambers Chair: Councillor O'Connell Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean • J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability . B. Douglas - Fire Chief C. Grant - Chief Executive Officer S. Karwowski - (Acting) Division Head, Finance & Treasurer D. Shields - City Clerk (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations Cathy Grant, CEO Pickering Public Library Re: Report LIB 01-12 Central Library Expansion and Renovation Cathy Grant, Chief Executive Officer of the Pickering Public Library appeared before the Committee to provide a Power Point presentation on the Central Library Expansion and Renovation. She discussed the return on the investment in libraries and provided an overview of the benefits of supporting libraries. She provided an overview of the Central Library Study, which includes stakeholder feedback and an initial estimate of costs. Further consultation is ongoing, with the budget request for 1 city co = Executive Committee •� ' , � Meeting Minutes WISi tiI\t Tuesday, October 9, 2012 7:00 pm - Council Chambers Chair: Councillor O'Connell design coming to Council in 2014 and construction request coming to Council in 2015. (III) Matters for Consideration 1. Cathy Grant, CEO Pickering Public Library, Report LIB 01-12 Central Library Expansion and Renovation A question and answer period ensued. Recommendation Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Council receive the Central Library: Expansion and Renovation Study; 2. That staff be directed to include the design and construction costs for a combined Library and Civic Centre expansion in the five year capital forecast. Carried 2. Director, Community Services, Report CS 48-12 Hiring of a Project Manager for the Design and Construction of the New Operations Centre A question and answer period ensued. Recommendation - Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report CS 48-12 from the Director, Community Services be received; 2. That Council approve to engage the services of Independent Project Managers (IPM) for project management services for the design and construction of the New Operations Centre in accordance with the City's Purchasing Policy Item 10:05; 3. That the total gross project cost of$395,640.00 (HST included), and a net project cost of$356,286.00 (net of HST rebate), including the proposed amount and associated costs be approved; 2 cif Executive Committee . a Meeting Minutes iiL.MM L Tuesday, October 9, 2012 7:00 pm - Council Chambers • Chair: Councillor O'Connell 4. That the (Acting) Division Head, Finance & Treasurer be authorized to finance the project as follows: a) the sum of$355,000.00 be debt financed, or through an internal loan, or from the proceeds of the sale of City owned land; b) the sum of$1,286.00 be funded from Development Charges Reserve Funds; c) the (Acting) Division Head, Finance & Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms and conditions, or take any actions necessary in order to effect the foregoing; and d) That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 3. Director, Corporate Services & City Solicitor, Report CAO 16-12 Liquor Licence Act— Special Occasion Permit • -Events that are deemed as Events of"Municipal Significance" A question and answer period ensued. Recommendation Moved by Mayor Ryan Seconded by Councillor Dickerson 1. That Council delegate authority to the City Clerk to consider requests and, if appropriate, to deem events as "events of municipal significance" under the Liquor Licence Act (Ontario), as amended; and 2. That the attached Procedure entitled "Special Occasion Permits — Public Events of Municipal Significance" be adopted as amended. Carried • 4. Director, Corporate Services & City Solicitor, Report CAO 17-12 2013 Standing Committee and Council Meeting Schedule A question and answer period'ensued. 3 • c� of Executive Committee Meetin g Minutes Tuesday, October 9, 2012 7:00 pm - Council Chambers Chair: Councillor O'Connell Recommendation Moved by Councillor Rodrigues Seconded by Councillor Ashe That the 2013 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved as amended. Carried 5. Chief Administrative Officer's Report, CAO 18-12 2013 Base Budget Guideline A question and answer period ensued. Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CAO 18-12 of the Chief Administrative Officer be received; 2. That staff be authorized to prepare for Council's consideration a 2013 base budget with the increase not to exceed 4.9%; 3. That 2013 user fees be increased, where possible, to the estimated inflation rate of 2.3% (Ontario CPI); and, 4. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Carried on a Recorded Vote Yes No Councillor Dickerson Councillor Ashe Councillor McLean Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan 4 cit of Executive Committee Meeting Minutes - IN-140Mi Tuesday, October 9, 2012 7:00 pm - Council Chambers Chair: Councillor O'Connell (IV) Other Business Mayor Ryan advised the Committee on his upcoming 10 day trip to China where he and Tony Prevedel, CAO, will be meeting with senior government officials involving partnership opportunities. Mayor Ryan discussed how critical relationship building is with China and expressed interest in finding ways of increasing the City's potential in the Chinese market. Mayor Ryan will report back to Council on his trip. (V) Adjournment The meeting adjourned at 9:15 pm. • 5 CLcy o0 II PICKERING October 15, 2012 Presentations 1.. Royal Canadian Legion Branch 606 Re: Poppy Campaign Calf a� 1*1 REVISED PICKERING October 15, 2012 Delegations 1. - Re: BlaisdaleMontessori (Winster Investments) Committee of Adjustment Decision a) Alex Tsoulis b) Sherry Golden c) Heather Wilson • d) Mark Vigna e) Cathy Boland - f) -Mike & Gabriela Vasilianu g) Juanita Jones h) Laurrell Mohammed i) Debbie Carkner j) Linda Rendulich k) Annika Cann I) Laurie Simoneau m) Shelley Starkey n) Melissa Price-Mitchell o) Darrin Homer - p) Katrina Woodhouse q) Harjeet Sandhu r) Michael Brock s) John Aiken t) Stephen D'Agostino, Thomson Rogers 2. Re: Corr. 18-12 Designation.of Durham Region as a designated area under the Provincial French Languages Services Act a) Serge Paul, Conseil Scolaire Viamonde b) Cindy Zamiska, Catholic Family Services of Durham/Services a la famille catholiques de Durham c) Sylvie Landry, Assemblee des communautes francophones de ('Ontario d) Samuel Montas, L'Amicale (ACCFRD) e) Ann Lewis, Parent comitee, Ecole Antonine-Maillet f) Dominique Auger, Entite#4 CCU 00 I; ;I , October 15, 2012 DICKERING Correspondence Pages 1. Corr. 16-12 Motion to Endorse Lisa Harker 27 Coordinator, Records & Elections Accessibility Advisory Committee Correspondence received from Lisa Harker on behalf of the Accessibility Advisory Committee, seeking Council endorsement to advise the Ministry of Community and Social Services that they are seeking an extension beyond October 1, 2012 to formally respond to the draft Accessibility Standards for the Built Environment. 2. Corr. 17-12 Motion to Endorse Lisa Harker 28 Coordinator, Records & Elections Accessibility Advisory Committee Correspondence received from Lisa Harker on behalf of the Accessibility Advisory Committee, seeking Council endorsement to request to the Province the need for full serve gas stations to be included in the Accessibility for Ontarians with Disabilities Act and the Planning Act and that this request be forwarded to the Region of Durham. 3. Corr. 18-12 Motion for Direction Sylvie A. Landry 29-30 707 rue Simcoe Sud, bureau 207 Oshawa, ON L1 H 4K5 Correspondence received from the Board of Directors of L'Assemblee des communautes francophones de ('Ontario, Durham — Peterborough requesting Council support for the designation of Durham Region as an area in which municipal administration may be conducted in both English and French under the Provincial French Language Services Act. 4. Corr. 19-12 Motion for Direction Association of Municipalities in Ontario and 31-33 The Township of Scugog Correspondence received from the Association of Municipalities in Ontario and the Township of Scugog requesting support that the Ontario Legislature continue to work collectively with AMO and Ontario municipalities on translating interest arbitration reform into prudent legislation. 5. Corr. 20-12 Receive for Information Special Constable Edo van Belkom 34 Peel Regional Police Association 10675 Mississauga Road Brampton, ON L7A 0B6 Correspondence received from Special Constable Edo van Belkom, Peel Regional Police Association, thanking Mayor and Members of Council for their support with respect to changing the eligibility requirements for the Peace Officer Exemplary Service Medal. Calf tin"I �I 4 riCs atimai Memo Corr . 1b- 1 - To: Mayor Ryan and October 1, 2012 Members of Council From: Lisa Harker Coordinator, Records & Elections Copy: Chair, Accessibility Advisory Committee Subject: Draft Standards for the design of Public Spaces in Built Form - File: A-1410 At the September 26, 2012 meeting of the Accessibility Advisory Committee, staff were directed to present a motion for Council endorsement with respect to the Draft Standards for the design of Public Spaces in Built Form. The following motion is presented for endorsement. That Council advise the Ministry of Community and Social Services that the City of Pickering, in consultation with the Pickering Accessibility Advisory Committee, intends to respond formally to the draft Accessibility Standards for the Built Environment, but requests an extension beyond the October 1, 2012 deadline. /lh ORIGINAL TO: COPY TO: ()c) t 5 /1 a (CORK' FILE TAKE APR.ACTION 1 Mori ov car En i o Memo-1'.!&54.7 1 I_. �� To: Mayor Ryan and October 1, 2012 Members of Council From: Lisa Harker Coordinator, Records & Elections Copy: Chair, Accessibility Advisory Committee Subject: Full Serve Gas Stations - File: A-1410 • At the September 26, 2012 meeting of the Accessibility Advisory Committee, staff were directed to present a motion for Council endorsement with respect to Full Serve Gas Stations. The following motion is presented for endorsement. That the Accessibility Advisory Committee request that Council request to the Province that the need for full serve gas stations be included in the Accessibility for Ontarians with Disabilities Act and the Planning Act; and That this request be forwarded to the Region of Durham. /lh ORIGINAL TO: COPY TO: 1C APR.ACTION cc\ 10v\ cor EYE• o SeYVtcvkk> ORIGINAL10, COPY TO _- .�... Redmond, Carol-&: 151- From: Jocelyne Doiron-Vince[acfodp @bellnet.ca] ORR - Sent: May-18-12 1:44 PM TAKE APH C7.01,4 To:To: Mayor Web Email v) Cc: Sylvie Landry ; Nicole Hodge; Andre Savard; Robert W. Fillion O ° °• `c��`o Subject: Merci/Thank you for the meeting Attachments: Support Letter Madeleine_Meilleur May 17_2012_David_Ryan.doc Bonjour Mayor Ryan, On behalf of the Board of Directors of l'ACFO-DP, I would like to thank you for meeting with us yesterday at the Pickering City Hall and especially for your support towards our endeavour to have the designation•of the Durham Region. As promised, I am enclosing a version of the support letter for your review. We thank you for your continued support and if you have any further questions, please feel free to contact me at 416-998- 9610. Merci.Thank you. Sincerely, . For Sylvie A. Landry, President jocetz`ne Doi/ton-Vince,agezzte de deuetappenzent,Development U4fice4 L'Assemblee des communautes francophones de('Ontario, Durham-Peterborough (ACFO-DP) 707, rue Simcoe Sud, bureau 207, Oshawa(Ontario) L1H 4K5 Telephone : 905.571.0826-courriel : acfodpebellnet.ca-http://francodurham-peterboro.ca Heures du bureau/Office hours : mardi/mercredi/jeudi-Tuesday/Wednesday/Thursday-9 h 00 a 15 h 00-Merci. «Francophonie en action vers la designation!1 A,SC ti b Pensez a l'environnement avant d'imprimer ce courriel-Please consider the environment before printing this e- mail. 1 . • • orb 6°-RR Honourable Madeleine Meilleur, M.P.P. -0( Minister Responsible for Francophone Affairs 700 Bay Street, 2nd Floor,Suite 200 Toronto,Ontario M7A 0A2 Dear Minister Meilleur, I recently had the opportunity to meet with members of I'Assemblee des communautes francophones de l'Ontario Durham-Peterborough (ACFO-DP), to discuss the designation of the Durham Region as a designated area under the Provincial French Language Services Act(the "Act"). The City of Pickering has a long and rich French heritage and many formal French cultural organizations have existed in this part of the Durham Region for many years. • It is estimated that the Durham Region would see its francophone community number go over 40,000 with the new Inclusive Definition of Francophone (IDF). At present,the City of Pickering has over 1,300 francophones. This number would increase to 6,210 with the new IDF. By designating the Durham Region, it would ensure that the francophone community would have a better access to French services in the region. It would preserve and promote the culture of the francophone youth; grant a better quality of life for seniors; promote our skilled workforce benefiting the economy in the Durham Region and a better lifestyle in both French and English within our community. It is my understanding that the designation for Durham Region is under your Ministry's review and that you have been working with the ACFO-DP on this matter. In this regard, please consider this letter as my support towards ACFO-DP's endeavour to have the Durham Region to be the 26th designated region in Ontario by your Ministry. Yours sincerely, David Ryan Mayor City of Pickering c.c.: Sylvie A. Landry, President,ACFO Durham-Peterborough Shields, Debbie (_-or r l �-• From: communicate @amo.on.ca - Sent: October 2, 2012 4:42 PM ORIGINAL TO: j• To: Shields, Debbie COPY TO: Subject: AMO breaking news re arbitration reform W TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL I CORK TAKE APR.ACTION NMI October 2, 2012 0 i Oi'L or �rec. Municipalities are Counting on the Legislature to Get Arbitration Reform Right For many years, AMO and its members have sought changes to interest arbitration that would improve accountability and transparency for municipal taxpayers, employees and employers alike. A long track record of evidence backs up AMO's view that Ontario's current system is unbalanced and unresponsive to legitimate taxpayer concerns. Better processes, such as timely and written reasons for decisions, and more clearly defined criteria for the arbitrator's consideration, are needed to ensure that arbitrated settlements are fair, balanced,transparent and accountable. It is particularly important that settlements are affordable and appropriate for individual communities. There is broad recognition across the Ontario Legislature that arbitration reform is needed. The government and the Official Opposition have both proposed changes to our current arbitration system. Municipalities finally have an opportunity to get the changes that we need, provided that we are consulted with. In particular, municipalities have an interest in making sure that appropriate criteria will guide an arbitrator's review of a municipality's ability to pay a given settlement. On September 28, AMO's Board directed staff to work with external legal counsel, Hicks Morley, and the Emergency Services Steering Committee (ESSC) develop any necessary changes to advance municipal interests and report back soon to the AMO Executive and Board with recommendations. In the meantime,AMO would encourage municipal councils to consider the Township of Scugog's recent resolution on this matter. Local councils are encouraged to either support it, or to use it as a basis for its own resolution. It is essential that broad support for arbitration reform is translated into prudent legislation. Through consultation with AMO, Ontario's municipalities will have an opportunity to make sure the legislation achieves its intended outcomes. We have important expertise to share, particularly around ability to pay criteria, and it is essential that the Ontario Legislature get this legislation right. Ontario communities cannot afford the consequences of getting it wrong. If your council does pass a similar resolution, please forward it to AMO so that we can share with all political parties at the Ontario Legislature. "Whereas, the is pleased that both the Liberal government and the PC party have kept the issue of interest arbitration reform at the forefront of major policy discussions; 1 G NS S TOWNSHIP OF cu o RESOLUTION NO: Moved by: Councillor Corrigan Seconded by: Councillor Howard WHEREAS, the Township of Scugog is pleased that both the Liberal government and the PC party have kept the issue of interest arbitration reform at the forefront of major policy discussions through the introduction of the respectively proposed draft Bill Protecting Public Service Act, 2012 and Bill 121 the Ability to Pay Act ; and WHEREAS, the Township of Scugog supports the overall intention of interest arbitration reform; and WHEREAS, a preliminary review indicates that there appears to be room for improvement in both pieces of draft legislation before the legislature; and WHEREAS, the Township of Scugog trusts that through further consultation these issues can be resolved; and WHEREAS, the Township of Scugog is aware that AMO and the Emergency Services Steering Committee are reviewing these issues and look forward to further discussion and input; NOW THEREFORE, the Township of Scugog requests that the legislature work collectively in the best interest of Ontario municipalities and Ontario taxpayers on this important issue of interest arbitration reform; and THAT a copy of this Resolution be forwarded to AMO, John O'Toole, MPP, the Region of Durham and area municipalities. Carried Peel Regional Police Association 110675 Mississauga Road I Brampton,ON L7A OB6 pea-OLICE Phone:905-846-0615 I Fax:905-846-0649 I E-mail:adminC�peelpa�o}n'.`ca��w.peael�on.ca 4 ORIGINAL TO: - COPY TO: OFFICE OFT E MAYOR ' RECEIVED OCT V 4 2112 P5SOCIATIOIy _ ..� E I CORR. FILE APR.ACTION FWD GG>✓ u e 5 �t ►'�fo � CO. 'NCIL ,■HECTORS 6;3Rt =RV Dave Ryan ' OES OFF1CL ZL IST Mayor of Pickering _ c&a PLAN& Pickering Civic Complex ENG SE.RV /LEGAL& Pickering, ON FIRE V CLERK OPEft 84 FAC HUMAN BEs L1V 6K7eto er 2, 2012 Dear Mr. Ryan, Reference: Peace Officers Exemplary Service Medal (POESM) On behalf of the Members of Peel Regional Police Association, I would like to thank you for your support for a change to the eligibility requirements for the Peace Officer Exemplary Service Medal. Your support to include municipally-employed peace officer as eligible recipients of the Peace Officer Exemplary Service Medal is greatly appreciated. This is doubly so since I have contacted municipal, federal and territorial politicians from all three territories but so far, your council has been the only one that has offered their support. Thank you for your efforts and assistance on behalf of all municipally-employed peace officers. We appreciate your support of this cause. Sincerely PEEL REGIONAL POLICE ASSOCIATION a 4e74.---- Special Constable Edo van Belkom Multis e gentibus vices-From many peoples strength • 1.ltq Oy4 AI PICKERING October 15, 2012 Committee Reports a) Report PD 07-2012 of the Planning & Development P & D Pages 1. Director, Corporate Services & City Solicitor, Report CAO 15-12 14-17 Silver Lane Estates Inc. - Plan of Subdivision 40M-2339 - Blocks 35 and 39, 40M-2119 - Block 46, Plan 40M-2119 (Parts 1 to 5, Plan 40R-24314) - Block 16, 40M-1943, Plan 40R-24313, Plan 40R-21358 - Final Assumption of Plan of Subdivision Recommendation 1. That Calvington Drive and Treetop Way within Plans 40M-2339 and 40R-21358 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2339, Plan 40R-21358, Blocks 35 and 39, Plan 40M-2119, Block 16, Plan 40M-1943, Parts 1, 3 and 4, Plan 40R-24313 and Block 46, Plan 40M-2119, being Parts 1 to 5, Plan 40R-24314, which are constructed, installed or located on lands, dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred,to the City, be accepted and assumed for maintenance, save and except from Blocks 17 and 18, Plan 40M-2339 and Part 2, Plan 40R-24313; and 3. That the Subdivision Agreement and any amendments thereto relating to the above-noted lands, including Blocks 17 and 18, Plan 40M-2339 be released and removed from title. Calioq V7.11. -_ :.. October 15, 2012 PICKERING Committee Reports b) Report EC 08-2012 of the Executive Committee Executive Pages 1. Cathy Grant, CEO Pickering Public Library, Report LIB 01-12 4-72 Central Library Expansion and Renovation Recommendation 1. That Council receive the Central Library: Expansion and Renovation Study; 2. That staff be directed to include the design and construction costs for a combined Library and Civic Centre expansion in the five year capital forecast. 2. Director, Community Services, Report CS 48-12 73-82 Hiring of a Project Manager for the Design and Construction of the New Operations Centre Recommendation 1. That Report CS 48-12 from the Director, Community Services be received; 2. That Council approve to engage the services of Independent Project Managers (IPM) for project management services for the design and construction of the New Operations Centre in accordance with the City's Purchasing Policy Item 10:05; 3. That the total gross project cost of$395,640.00 (HST included), and a net project cost of$356,286.00 (net of HST rebate), including the proposed amount and associated costs be approved; 4. That the (Acting) Division Head, Finance & Treasurer be authorized to finance the project as follows: a) the sum of$355,000.00 be debt financed, or through an internal loan, or from the proceeds of the sale of City owned land; b) the sum of$1,286.00 be funded from Development Charges Reserve Funds; c) the (Acting) Division Head, Finance & Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms and conditions, or take any actions necessary in order to effect the foregoing; and • Revised Page - Report CAO 16-12 • A community celebration of special importance that will benefit the entire community; or • Events where the public gather to participate in athletic, social, religious, cultural, recreational, educational programs or one with other community objectives. 02.04 Tradeshows and other commercial events will not be designated a municipally "significant" event and these proponents are encouraged to partner with a non- profit charitable organization or third party in order to obtain a Special Occasion Permit. 03 General 03.01 Where events are held on Municipal Property, organizations must follow all AGCO regulations and any additional requirements under the municipally approved permit. 03.02 A municipality is not under any obligation to provide a designation to an applicant for a Public Event Special Occasion Permit. 03.03 While a particular event may receive a designation from a municipality, the AGCO Registrar ultimately decides if the necessary criteria has been met in order for a permit to be issued. 03.04 Council has delegated the City Clerk as the authority to designate an event as "significant". REVISER 03.05 In the event that the City Clerk declines an applicants' request for designation under this Procedure then, at the request of the applicant, the City Clerk shall refer the application to City Council for further consideration.. • Page 3 of 3 • Revised Page — Report CAO 17-12 OO *L ° N � Q-N r-- >, >,QU xi 1 ca I0 :E O C ID co co CO .0 co co L ILW > OJI- L .--I N N U1 WI m .-i .--i N M .--i N N 3 .fl Q Ln ,N-i -1 N an L. N N MM E LL. l0 ,M-I NN N .0, a' ri CO Ln 3 Ln N a1 F- Ln N a1 t0 .4-, .--1 ri N Q ,--i N N V IV + i +--i N M ,ri N ^ ,�i N N 0 +--1 N O F- N 01 N MM ♦- i0 M-i NN N ~ M , ,Ni N CO 0 i • � N-i N N In N f N.01 t-I N O Cil N•-i L ' =k (n n ,�-i N N (n ' ' r-i N ri CO ,�i N (NM N X Wi O = n L V (n N at 1 N O 0 i -1NN N n 0 M '4...• to LL .-i CO N rn LL ul , , N L. ,-i 00 In N CNI Cr/ N co H I, N N H V +�i N F- ^. Z-i N N A ' N. N Y _c N M 2 sii N M „„) M 0 -i N N > I- In E' N 1- N Q1 N OM I- Ln N tO oo`fr) Z I d C ® .-i co IP N N Z 1't N 0).0 Ml� 111 O .0 4) • M Z N M Cn N ,-I N N U) M ,--i ,-i N C rill O Cl- O) Ni (n N a1 N C Cn '� CO .�-i N N CU U) L" ,-I N O 113 u_ N 3 u_ N N N 0 v CON w7_m n L I-- N r N N I- t0 (:i NN N V H M 2 .^i N M u � , °NN il' .N-ijC4N C � (NI a, � N2 ~ -1 -1 N I- ,--i N I- 'i T-i NI N r E 'I' .�-i ® M` r�I N l i� ,fit N N (n M o N N (n N C N O �D - N N 21 E co E Cl 6. ,-1 , D � � 't ,-i a) In i' cn r� � ,-i ao U � L .-i . i N Iw .. i .ri N W +-i N N N 3 ,-i N M O� ,-i-i N M E u_ ,M-i NN NH M 4 .- N M I- N Qr�J 0 I— i 00Lr)-i N N H ,�-i ® N M ,^i N D .�-i N N �.'�1 O N N Q, �1 N M N 0) (n 1/4pM-i N N (n u) N-i O N N *-i 00 ,-i N N CO �L Q� • P KE I TI October 15, 2012 NEW AND UNFINISHED BUSINESS PAGES 1. Director, Corporate Services & City Solicitor, Report CST 29-12 41-58 Veridian Corporation - Promissory Note Renewal Recommendation 1. That Report CST 29-12 of Director, Corporate Services & City Solicitor be received; 2. That the maturity date on the Promissory Note in the amount of$7,095,000 owed by Veridian Corporation to the City be amended to December 31, 2015 at its face value subject to the existing terms and conditions and bearing interest at the greater of 6% or the Ontario Energy Board Deemed Rate as indicated on the Note; 3. That a By-law in the form attached providing for the approval and execution of.a Note Amending Agreement be passed; 4. That the Mayor and Clerk be authorized to execute the Note Amending Agreement on behalf of the City of Pickering in the form attached; 5. That the Director, Corporate Services & City Solicitor be authorized to undertake any actions including negotiations or amendments to the terms and conditions of the Promissory Notes and/or the Note Amending Agreement which may be necessary in order to put the foregoing into effect; and, 6. That the appropriate officials at the City of Pickering be given authority to give effect thereto • • City a0, Report To Council PICKERING Report Number: CST 29-12 Date: October 15, 2012 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Veridian Corporation — Promissory Note Renewal Recommendation: 1. That Report CST 29-12 of Director, Corporate Services & City Solicitor be received; 2. That the maturity date on the Promissory Note in the amount of $7,095,000 owed by Veridian Corporation to the City be amended to December 31 , 2015 at its face value subject to the existing terms and conditions and bearing interest at the greater of 6% or the Ontario Energy Board Deemed Rate as indicated on the Note; 3. That a By-law in the form attached providing for the approval and execution of a Note Amending Agreement be passed; 4. That the Mayor and Clerk be authorized to execute the Note Amending Agreement on behalf of the City of Pickering in the form attached; 5. That the Director, Corporate Services & City Solicitor be authorized to undertake any actions including negotiations or amendments to the terms and conditions of the Promissory Notes and/or the Note Amending Agreement which may be necessary in order to put the foregoing into effect; and, 6. That the appropriate officials at the City of Pickering be given authority to give effect thereto. Executive Summary: Veridian Corporation, at its meeting of Friday, September 28, 2012, approved renewing the Veridian Corporation Promissory Note of $7,095,000 for the City of Pickering, subject to the existing terms and conditions, with a new maturity date of December 31, 2015. It is now appropriate for Council to approve the renewal of this Note and to provide the Director, Corporate Services & City Solicitor the necessary authority to give effect thereto. Report CST 29-12 October 15, 2012 Subject: Veridian Corporation Prom Note Renewal Page 2 Financial Implications: The City currently receives $425,700 in interest from this investment. Amending the promissory note maturity date will ensure that the City continues to receive this revenue stream. Discussion: Should Council approve staff's recommendations, the amount of principal owing to the City of Pickering will remain unchanged at $7,095,000. However, the Veridian Corporation Note will be extended for a further three years and two months from October 31, 2012 to December 31, 2015. At the stated rate of interest, this investment provides the City's highest yielding rate of return on any of its corporate notes. At this time, there is no other form of investment • with the same relatively low level of risk that provides this rate of return. The City also owns approximately 41% of Veridian, providing an additional level of assurance that the Note and all accruing interest will be repaid. The decision by Council to merge Pickering Hydro with Clarington Hydro and Ajax Hydro to form Veridian Corporation continues to benefit the Pickering taxpayer. Since Veridian's inception, the City of Pickering has received $40.5 million in dividends and interest payments, and these funds have been used to reduce budget rate increases. The City's 2012 budget included $3.353 million in dividends and interest payments, 12.6% of which comes from the Veridian Promissory Note. Without this dividend and interest revenue, the 2012 budget would have had to be increased by an additional 7.3%. Details of the foregoing may be found in the attachments. Attachments: 1 . Veridian Corporation Resolution #2012-VC32 2. Veridian Corporation Report — Recommendation on Renewal of VC — Shareholder Promissory Notes 3. By-law to Approve and Authorize the Execution of a Note Amending Agreement 4. Fourth Amended and Restated Term Promissory Note Prepared By: Approve- - ndorsed By: r ` . Stan.Karwowski Paul Bigio (Acting) Division Head, Director, t orp•rate 4 ervices & City Solicitor Finance & Treasurer Report CST 29-12 October 15, 2012 Subject: Veridian Corporation Prom Note Renewal • Page 3 Recommended for the consideration of Pickering Cit Council L. ,!/ O %0 2.67/2, i Tony Prevedel, P.Eng. Chief Administrative Officer ATTACHMENT#J_ _TO REPO RT ERIIAN Veridian Corporation Resolution #2012-VC32 Recommended By: Audit and Risk Management Committee WHEREAS the Promissory Notes owed by Veridian Corporation to the municipal shareholders mature on November 1st, 2012 and; WHEREAS Veridian Management and Treasurers of the municipal shareholders have met and agreed upon terms for renewal of Promissory Notes. The Audit and Risk Management Committee recommends to the Veridian Corporation Board the renewal of the Shareholder Promissory Notes as outlined in the report prepared by the Vice President, Financial Services and Chief Financial Officer as presented to the Veridian Corporation Audit and Risk Management Committee meeting held on September 12, 2012. ATTACHMENT#�rLTO REPORT#e -1 q VE RI D IAN Corporation Submission To: Audit and Risk Management Committee Route: Approval For meeting to be held on: Submitted By: For: September-12-12 Laurie McLorg Approval Subject: Recommendation on Renewal of VC—Shareholder Promissory Notes CONTEXT AND RECOMMENDATION It is recommended that a resolution substantially in the form set out below be approved by the Audit&Risk Management Committee: RESOLVED THAT: WHEREAS the Promissory Notes owed by Veridian Corporation to the municipal shareholders mature on November 1St, 2012 and, WHEREAS Veridiari Management and Treasurers of the municipal shareholders have met and agreed upon terms for renewal of the Promissory Notes The Audit and Risk Management Committee recommends to the Veridian Corporation Board the renewal of the Shareholder Promissory Notes as outlined in the report prepared by the Vice President, Financial Services and Chief Financial Officer as presented to the Veridian Corporation Audit and Risk Management Committee meeting held on September 12, 2012. Summary Veridian Corporation holds long term debt with its municipal shareholders in the form of promissory notes. The current notes were issued on October 31St, 2009 and mature on November 1",2012. The interest rate is set at a rate equal to the greater of 6% or the OEB deemed long-term debt rate. The principal amounts of the promissory notes are as follows: City of Pickering - $7,095,000 Town of Ajax - $5,550,000 Municipality of Clarington- $2,355,000 City of Belleville - $2,206,000 The various options available include redemption of the notes for the payment of the principal balances, conversion of the notes to common stock or renewal of the notes for a specified term and at a specified interest rate. Report Name:Recommendation on Renewal of VC—Shareholder Promissory Notes Date/Committee/Board Meeting September 12,2012/Audit&Risk Management Committee Report Created:August 31st,2012 Page 1 Meetings have been held with the Treasurers of the municipal shareholders to review the options available upon maturity. Pros and cons of the various options were presented. Factors such as shareholders' requirement for mix of stable returns and liquidity, tax considerations and total return to shareholders were all considered. The Treasurers confirmed that they felt the shareholders had no interest in either redeeming or converting the notes at this time and management's recommendation on renewal of the promissory notes was accepted by the Treasurers. Length of term and rate of interest rate were then considered for the renewed notes. The Treasurers are in favour of changing the term ending date to December 3152 from November 1st to align with Veridian's fiscal year and agreed with management's proposal of a 3 year term. As well, the Treasurers wish to maintain the attractive and stable returns the current interest provisions provide. Recommendation Veridian management recommends renewal of the promissory notes with a maturity date of December 31, 2015 with no other changes to the terms,including no adjustment in interest rate provisions. Next Steps and Timing The new notes, amending agreement and required resolutions for the replacement promissory notes are being drafted by legal counsel and will be distributed at the September 12th meeting. Subject to this review, the Board would be requested to approve the resolutions. Councils for each shareholder would pass by-laws. The notes would be in place for November 1, 2012. Respectfully submitted, Laurie McLorg VP Financial Services, CFO Report Name:Recommendation on Renewal of VC—Shareholder Promissory Notes Date/Committee/Board Meeting September 12,2012/Audit&Risk Management Committee Report Created:August 31St,2012 Page 2 ATTACHMENT#_3. _TO REPORT The Corporation of the City of Pickering By-law No. XXX/12 Being a by-law to approve and authorize the execution of a note amending agreement made as of the 31st day of October, 2012 in respect of fourth amended and restated promissory notes dated October 31, 2012 issued by Veridian Corporation in favour of The Corporation of the Town of Ajax, The Corporation of the City of Belleville, The Corporation of the Municipality of Clarington and The Corporation of the City of Pickering, and to approve the issue of fourth amended and restated promissory notes dated as of the 31st day of October, 2012. Whearas the Electricity Act, 1998 authorized a municipality to make by-laws transferring employees, assets, liabilities, rights and obligations of the municipal corporation and to receive securities as consideration therefor and Veridian Corporation ("VC") issued promissory notes (the "Original Notes") dated September 28, 2001 in favour of The Corporation of the Town of Ajax ("Ajax"), The Corporation of the City of Belleville ("Belleville"), The Corporation of the Municipality of Clarington ("Clarington") and The Corporation of the City of Pickering ("Pickering") due on the 31st day of October, 2006; Whereas the Original Notes were amended and restated pursuant to a note amending agreements dated as of October 1, 2006 and October 31, 2009 and the third amended and restated promissory notes dated the 31st days of October, 2009 are due on the 1St day of November, 2012 (the "Third Restated Notes"); Whereas VC has requested and extension of the maturity date of the Third Restated Notes; Now therefore the Council of the Corporation of the City of Pickering enact as follows: 1. That Council approves the extension of the maturity date of the Third Restated Notes to the 31st day of December, 2015; 2. That Council approves and authorizes the note amending agreement (the "Agreement") made as of the 31st day of October, 2012 amongst Ajax, Belleville, Clarington and Pickering, as the holders of the Third Restated Notes and VC, Veridian Connections Inc. and Veridian Energy Inc. in the form of the draft agreement presented to Council and attached hereto as Schedule "A"; 3. That Council approves the issue of the fourth amended and restated promissory' notes (each a "Fourth Restated Note") by VC pursuant to the Agreement. 4. That the Mayor and the Clerk are authorized to execute the Agreement; 5. That the Clerk is authorized and directed to surrender to VC the Third Restated Note in favour of this Municipality in the principal amount of $7,095,000 and to receive a Fourth Restated Note in favour of this Municipality pursuant to the Agreement; 6. That the Clerk is authorized to affix the Corporate Seal of The Corporation of the City of Pickering to the Agreement. 7. This By-law comes into force on the date of its final passing. By-law passed this 15th day of October, 2012. Dave Ryan, Mayor Debbie Shields, City Clerk NOTE AMENDING AGREEMENT Schedule "A" THIS AGREEMENT made as of the 31st day of October, 2012. BETWEEN: The Corporation of the Town of Ajax ("Ajax") - and— The Corporation of the Municipality of Clarington ("Clarington") - and— The Corporation of the City of Pickering ("Pickering") - and— The Corporation of the City of Belleville ("Belleville") (Ajax, Belleville, Clarington and Pickering are referred to collectively herein as the "Veridian Shareholders") - and— Veridian Corporation, a corporation existing under the laws of Ontario ("VC") - and— Veridian Connections Inc., a corporation existing under the laws of Ontario ("VCI") - and— Veridian Energy Inc., a corporation existing under the laws of Ontario ("VEI") (VC, VCI and VEI are referred to collectively herein as the "Veridian Group") - 2 - RECITALS: A. VC has previously issued one promissory note to each of the Veridian Shareholders (collectively the "VC Notes") issued pursuant to the applicable transfer by-laws enacted pursuant to the authority granted under the Electricity Act, 1998, which VC Notes are outstanding as of the date hereof; B. The Veridian Shareholders wish to amend the VC Notes as provided herein; C. The Veridian Shareholders have consulted with the Veridian Group in connection with the proposed amendments to the VC Notes; NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the respective covenants and agreements herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. Amendment: The Veridian Shareholders will surrender forthwith to VC the existing VC Notes (the VC Notes hereinafter collectively, the "Predecessor Notes") (descriptions of such Predecessor Notes being set out in Appendix "A" attached hereto). VC will forthwith issue an amended and restated promissory note to each of the four Veridian Shareholders (the "Amended and Restated Promissory Notes") in the same principal amounts as the VC Notes in the forms . attached hereto as Appendix `B". For greater clarity, the amendment and restatement of the Predecessor Notes shall not extinguish the debt created pursuant to the transfer by-laws and Predecessor Notes and such debt is continued as amended and restated in the Amended and Restated Promissory Notes. 2. Counterparts: This Note Amending Agreement may be executed in any number of counterparts, each of which will be deemed to be an original and all of which taken together will be deemed to constitute one and the same agreement. IN WITNESS WHEREOF the parties hereto have duly authorized and executed this Note Amending Agreement as of the day and year first above written. THE CORPORATION OF THE TOWN OF AJAX By: c/s Name: Steve Parish Title: Mayor By: c/s Name: Marty de Rond Title: Clerk - 3 - THE CORPORATION OF THE CITY OF BELLEVILLE • By: c/s Name: Neil Ellis Title: Mayor By: c/s Name: Julie C. Oram Title: Clerk THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON By: c/s Name: Adrian Foster Title: Mayor By: c/s Name: Patti L. Barrie Title: Clerk THE CORPORATION OF THE CITY OF PICKERING By: c/s Name: Dave Ryan Title: Mayor By: c/s Name: Debbie Shields Title: Clerk -4 - VERIDIAN CORPORATION By: c/s Name: Michael Angemeer Title: President By: c/s Name: Doug Dickerson Title: Chair VERIDIAN CONNECTIONS INC. By: c/s Name: Michael Angemeer Title: President By: c/s Name: Doug Dickerson Title: Chair VERIDIAN ENERGY INC. By: c/s Name: Michael Angemeer Title: President By: c/s Name: Doug Dickerson Title: Chair • • Appendix "A" • Four (4) VC Predecessor Notes described below. Issuer Holder Date Principal Amount 1. Veridian Corporation The Corporation of the October 31St, $5,550,000 Town of Ajax 2009 2. Veridian Corporation The Corporation of the October 31St, $2,355,000 Municipality of 2009 Clarington 3. Veridian Corporation The Corporation of the October 31St, $7,095,000 City of Pickering 2009 4. Veridian Corporation The Corporation of the October 31St, $2,206,000 City of Belleville 2009 • Appendix `B" Four (4) VC Amended and Restated Promissory Notes attached hereto. TOR01: 5000030: vl ATTACHMENT#_ 1 TO REPORT#,&Si aq-i 2 FOURTH AMENDED AND RESTATED TERM PROMISSORY NOTE Maturity Date: December 31St, 2015 Principal Amount: $7,095,000 This note amends and restates a Third Amended and Restated Promissory Note (the "Predecessor Note") issued by Veridian Corporation to the Corporation of the City of Pickering (the "Holder") on October 31St, 2009 for the Principal Amount. The Predecessor Note was issued pursuant to By-law No. 6706/06 of the Holder. This note amends the terms of repayment of, and does not extinguish, the debt created pursuant to the transfer by-law (enacted'pursuant to the authority granted under the Electricity Act, 1998) as set forth originally in By-Law 5586/99 of the Holder, as amended by By-Law 6706/06, and the Predecessor Note. FOR VALUE RECEIVED, Veridian Corporation (the "Corporation"), hereby promises to pay to or to the order of the Corporation of the City of Pickering, in lawful money of Canada, on December 31st, 2015 (the "Maturity Date") at the principal office of the Holder, the principal amount of SEVEN MILLION NINETY-FIVE THOUSAND Dollars ($7,095,000) (the "Principal Amount") together with interest on the unpaid Principal Amount. 1. Interest Rate. Interest on the Principal Amount shall be calculated annually, not in advance, for the period from November 1st, 2012 until the Maturity Date, at a rate equal to the greater of: (a) six percent (6%), and (b) a rate equal to the Ontario Energy Board ("OEB") deemed long-term debt rate as set forth on an annual basis in the OEB's Cost of Capital Parameter Updates for Cost of Service Applications, or as the deemed long-term debt rate may otherwise be established by the OEB (the "Interest Rate"). Interest at the Interest Rate shall be payable on November 1St in each year up to and including the Maturity Date. The Corporation acknowledges that the Interest Rate payable pursuant to this note shall be automatically amended from time to time to reflect the deemed rate established by the OEB from time to time and this note shall be automatically amended from time to time to reflect any change to the Interest Rate as determined by the OEB provided that such deemed rate is greater than six percent (6%). Notwithstanding that the Interest Rate pursuant to this note shall be amended, the effective date of any change in the Interest Rate pursuant to this note will be as of May 1St each year with interest payable at the previous Interest Rate from November 1st of the previous year to April 30th of the next year, and interest payable at the amended Interest Rate from May 1St to October 31St of the current year provided that on December 31St, 2015 interest will be payable at the then amended Interest Rate from November 1St, 2015 to December 30th, 2015. 2. Acceleration on Default. Upon default in the payment of any principal or interest due hereunder, or if the undersigned shall become insolvent or bankrupt or make a proposal in bankruptcy, the entire unpaid principal indebtedness owing by the undersigned to the Holder evidenced hereby and all interest accrued thereon to the - 2 - date of payment shall forthwith become due and payable upon demand by the Holder subject to any subordination and postponement to any other financial institution or lender. 3. Ranking of this Note. This Note shall rank equally in all respects as to the payment of principal and interest hereunder with promissory notes issued to the Corporation of the Town of Ajax, to the Corporation of the Municipality of Clarington and to the Corporation of the City of Belleville (collectively the "Municipalities") described in Schedule "A" hereto (together the "Other Notes"). 4. Conversion of this Note. All (but not less than all) of the Principal Amount of this Note is convertible into fully-paid and non-assessable common shares of the Corporation based on the exchange ratio specified herein at the option of the Holder, which option may be exercised by the Holder by notice in writing to the Corporation on or before the Maturity Date. The exchange ratio for the conversion of the Principal Amount of this Note shall be on the basis that, for every $1,000.00 of Principal Amount, 1 fully paid and non-assessable common share of the Corporation shall be issued to the Holder. The conversion of the Principal Amount will be effected on the date determined by the Holder following consultation with the Corporation. 5. Subordination. The Holder acknowledges and agrees that the obligation of the Corporation to repay the Principal Amount and the principal amount of the Other Notes is subordinated and postponed to the obligations of the Corporation from time to time to any other financial institution or lender. The Holder will execute, promptly do, deliver or cause to be done, executed and delivered all further acts, documents and things as may be required to provide for the subordination and postponement of the Holder's rights evidenced by this Note. 6. Revisions and Replacement. At the sole option of the Holder, the.Maturity Date and any of the terms of this Note may be revised, changed or restated by the Holder following consultation with the Corporation. If this Note is revised, changed or restated, the Corporation may cancel and replace this Note in which case, the Holder shall forthwith surrender this Note for cancellation. 7. Sale of Shares. In the event that the Holder transfers its common shares in the capital of the Corporation (in accordance with the terms of a shareholders' o n ( agreement among the Holder, the Municipalities, Veridian Connections Inc., Veridian Energy Inc. and the Corporation dated September 28, 2001, as amended and/or restated from time to time) prior to the Maturity Date, the Note shall remain due to the Holder in accordance with its terms. 8. Note Non-negotiable and Non-assignable. The Note shall be non-negotiable and non-assignable. - 3 - IN WITNESS WHEREOF Veridian Corporation has caused this Note to be signed under its corporate seal by its duly authorized officers as of this 31st day of October, 2012. VERIDIAN CORPORATION By: Doug Dickerson, Chair By: Michael Angemeer, President • • - 4 - SCHEDULE "A" 1. Fourth Amended and Restated Term Promissory Note issued by Veridian Connections Inc. to the Corporation of the Municipality of Clarington in the principal amount of$5,966,000 and dated March 30, 2010. 2. Fourth Amended and Restated Term Promissory Note issued by Veridian Connections Inc. to the Corporation of the Town of Ajax in the principal amount of$14,060,000 and dated March 30, 2010. 3. Fourth Amended and Restated Term Promissory Note issued by Veridian Corporation to the Corporation of the Municipality of Clarington in the principal amount of$2,355,000 and dated October 31, 2012. 4. Fourth Amended and Restated Term Promissory Note issued by Veridian Corporation to the Corporation of the Town of Ajax in the principal amount of $5,550,000 and dated October 31, 2012. 5. Fourth Amended and Restated Term Promissory Note issued by Veridian Corporation to the Corporation of the City of Belleville in the principal amount of $2,206,000 and dated October 31, 2012. 6. Fourth Amended and Restated Term Promissory Note issued by Veridian Connections Inc. to the Corporation•of the City of Belleville in the principal amount of$5,588,000 and dated March 30, 2010. TOR01: 5000094:vl Calf 00 PICKERING October 15, 2012 NOTICE OF MOTION a) Councillor O'Connell and Councillor McLean gave notice that they will at this meeting of Council be presenting a motion as follows: Duffin Creek Water Pollution Control Plant WHEREAS The current outfall of the Duffin Creek Water Pollution Control Plant (WPCP) extends from the onshore for a distance of approximately 1 kilometre offshore under the bed of Lake Ontario; AND WHEREAS Current Ministry of the Environment(MOE) approvals allow effluent flows to be released up to a limit of 520 MLD, and Durham and York Regions (the Regions) may be allowed to increase to 540 MLD if MOE's Central Region Director is satisfied that effluent limits set out in the Certificate of Approval (CofA) for sewage works, including Total Phosphorus loading limits, can still be met; AND WHEREAS approval for the Regions to operate the WPCP above 540 MLD cannot be granted by MOE until the Regions have implemented a Preferred Alternative to address the Outfall-Diffuser limitations associated with the recent Stage 3 Expansion to the WPCP; AND WHEREAS Through the Outfall EA process, the Regions are requesting to be allowed to release 630 MLD; AND WHEREAS In Spring 2012, a more detailed study that builds on the University of Waterloo study and Dr. Auer's review was initiated by MOE Great Lakes researchers. MOE's fieldwork is expected to be completed in 2013, followed by analyses and a final report; AND WHEREAS Dr. Todd Howell of the MOE Great Lakes research section is currently conducting an in-depth study of the Ajax-Pickering nearshore that is expected to be completed and reported on in 2014; AND WHEREAS The MOE study presently underway is anticipated to fill information gaps and help inform the best practical management decisions about the WPCP and its Outfall-Diffuser, as well as other sources that could result in imp_ roved shoreline conditions and nearshore water quality for swimming and other uses. NOW THEREFORE BE IT RESOLVED The Council for the Corporation of the City of Pickering request the Regions of Durham and York to adjust the Project Timeline for the Outfall EA to integrate the Ministry of the Environment's. 2012-2013 study of Lake Ontario water quality along the Ajax-Pickering shoreline, in order to better understand the accumulating adverse environmental impacts of past and present effluent emissions from the Duffin Creek WPCP's existing Outfall-Diffuser, by more precisely determining the relative loads and concentrations from sources that contribute to the growth of nuisance Cladophora' algae that fouls beaches and shorelines and clogs the intakes at the Pickering Nuclear Generating Station and Lake Ontario-based water supply plants. AND THAT copy of this resolution be sent to the Ministry of the Environment and MPP Joe Dickson and MPP Tracy MacCharles. Cluj 00 II I ... .'41111.;4_ _ PICKERING October 15, 2012 By-laws 7244/12 Being a by-law to appoint Stanely Karwowski as the Treasurer for the Corporation of the City of Pickering. (By-law attached) 7245/12 Being a by-law to approve and authorize the execution of a note amending agreement made as of the 31st day of October, 2012 in respect of fourth amended and restated promissory notes dated October 31, 2012 issued by Veridian Corporation in favour of The Corporation of the Town of Ajax, The Corporation of the City of Belleville, The Corporation of the Municipality of Clarington and The Corporation of the City of Pickering, and to approve the issue of fourth amended and restated promissory notes dated as of the 31st day of October, 2012. [Refer to New and Unfinished Business pages 47 —48] • The Corporation of the City of Pickering By-law No. /12 Being a by-law to appoint Stanley Karwowski as the Treasurer for the Corporation of the City of Pickering Whereas Section 286 of the Municipal Act, 2001, as amended, states that a municipality shall appoint a treasurer who is responsible for handling all of the financial affairs of the municipality on behalf of and in the manner directed by the council of the municipality; and Whereas the Council of the Corporation of the City of Pickering enacted By-law 5309/98 on May 19, 1998 to appoint Gillis A. Paterson as the Treasurer for the City of Pickering; and Whereas Gillis A. Paterson has retired from his employment with the City of Pickering; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That Stanley Karwowski is hereby appointed as the Treasurer for the Corporation of the City of Pickering. 2. That the duties of the Treasurer shall be those defined in the Municipal Act, as amended, together with those duties prescribed by Council from time to time. 3. That by-law Number 5309/98 is hereby repealed. 4. This by-law shall come into effect on the day of its passing. By-law passed this 15th day of October, 2012. David Ryan, Mayor Debbie Shields, City Clerk • City o I'LL�'R':n: Cn c —::F PICKER- INC October 15, 2012 Confidential Council Report a) Confidential Report CAO 19-12 Duffin Heights – City Land Addendum to Report CAO 07-12 • That the recommendations considered at the Closed Meeting of Council be approved. • City dl Minutes/Meeting Summary i-i • Accessibility Advisory Committee Meeting L7i i--�, _.... Wednesday, June 27, 2012 PICKERING 7:10 pm Civic Complex - Main Committee Room Attendees: K. Falconer, Chair T. Arvisais, Vice Chair M. Brenner I. Fogo A. Heywood-Delpeache S. Little T. Logan D. Sharma D. Tierney S. Wilkinson J. Yacoumidis J. Morris • L. Harker, Recording Secretary Absent: Councillor O'Connell D. Manning P. Noronha-Waldriff Item/ Details & Discussion & Conclusion Action Ref# (summary of discussion) Items/Status (include deadline as appropriate) 1. Welcome • K. Falconer K. Falconer welcomed members to the meeting. 2. Adoption of Minutes All Moved by T. Arvisais Seconded by D. Tierney That the minutes of the April 25, 2012 and May 23, 2012 meetings of the Accessibility Advisory Committee be approved. Carried 3. 2012 Accessibility Awareness Event Area Updates All Members provided updates on their contributions to the 2012 Accessibility Awareness Event. • K. Falconer has sent an email inviting David Onley. J. • Page 1 CORP0228-2/02 • Morris advised members that David Onley will require a formal invitation to attend, which will include a prepared agenda for the day. • I. Fogo advised members that she has invited Ian John to attend. • K. Falconer will be reducing the number of chairs at the event due to the obstacle course and few people using the chairs at last year's event. • J. Morris to provide members with a bird's eye view of the event area. • I. Fogo suggested that a few Committee members conduct a site visit to determine the best location for booths and the obstacle course. • M. Brenner suggested using home grown talents to generate awareness in our community by placing ads in the Community Page for nominations and to invite submissions and profiles of individuals in the community. K. Falconer advised members that P. Noronha-Waldriff has already committed to conducting this advertisement by placing ads on City signs and Community Page advertisements. • D. Sharma suggested inviting private businesses to set up their own booths. J. Morris advised the Committee that there may be permit restrictions with this. • J. Yacoumidis suggested inviting the group "I am who I am" or the vocational group that spoke at a recent PAAC meeting. • M. Brenner suggested approaching a business in the mall (Sears or the Bay) to donate audio visual equipment for the event (flat screen TV, etc.). J. Morris to action • D. Sharma questioned whether the Committee could obtain a photographer to capture the moments during the event. M. Brenner suggestion outreaching to high school film students or Durham College students to take photos. • J. Morris to follow up on obtaining lollipop signage to advertise the event at the Pickering Town Centre. J. Morris to action • A. Heywood-Delpeache has invited singer, Samantha Mutis to the event. • S. Little has invited the paraplegic association. • D. Tierney has confirmed that the Canadian Hearing Association will attend and the CNIB will attend the event and provide videos and a simulation activity. • J. Morris to reserve the City's laptop and projector for the J. Morris to action event. • T. Arvisais to invite Tom Brown from CTV to MC the event. T. Arvisais to action • P. Noronha-Waldriff to provide updates on her items to P. Noronha-Waldriff Committee members via email. to action Page 2 CORP0228-2/02 4. 2012 Work Plan lUpdates All Members provided updates on their Work Plan items. • S. Wilkinson and D. Sharma provided an overview of the chart they completed detailing the number of accessible parking spots in all Durham municipalities. K. Falconer read an email from Arnold Mostert, MP&E, regarding barrier free parking space painting. This item was referred to S. Wilkinson and D. Sharma for their review. They will provide an update at the September meeting. • D. Sharma conducted preliminary research on curb cuts and requested a copy of the City's specifications on curb cuts from J. Morris. • T. Arvisais advised the Committee that he would be reviewing crossing times throughout the summer and would update the Committee in September. • J. Yacoumidis and M. Brenner advised the Committee that they would be meeting throughout the summer to discuss ways to build upon the 2012 Accessibility Survey. J. Morris advised the Committee that they survey has not yet been launched due to the addition of a question relating to accessible taxicabs. Once the survey has been launched, the website has a tool available to collect and analyze the data, which will be passed along to this subgroup. • M. Brenner suggested that there be a laptop set up at the 2012 Accessibility Event for people to complete the 2012 Accessibility Survey on the spot. • A. Heywood-Delpeache and D. Sharma provided an overview of their brainstorming on student engagement. J. Morris suggested a poster contest and to use the posters as backdrops for the stage during the 2012 Accessibility Event. • D. Tierney, T. Logan and S. Wilkinson to provide an update of the accessibility audit of public facilities in September. • M. Brenner and D. Sharma to provide an update of the accessibility audit of local businesses in September. • T. Arvisais and M. Brenner to provide an update of the discussions with Senior Management Team in September. 5. Other Business All 5.1) D. Sharma provided an overview of his research on TTC Detectable Warning Detail at curb ramps to the Committee. D. Sharma advised the Committee that City of Pickering staff are currently investigating the feasibility and advantages of installing these warning domes. 5.2) K. Falconer advised the Committee that the Durham Catholic Page 3 CORP0228-2/02 District School Board is conducting an accommodation review and that there is the possibility that some Pickering schools will close. One particular school, Holy Redeemer, is considered one of the City's most accessible schools and therefore K. Falconer is advising the Committee to recommend against closure. Moved by T. Arvisais Seconded by S. Wilkinson That the Pickering Accessibility Advisory Committee not support the closure of Holy Redeemer school due to the accessible nature of the school and heritage values; and That the City of Pickering Council be requested to advise the school board and MP's of their recommendation. Carried 5.3) Site Plan Review — SO4/12 Michaels Store The Committee reviewed this site plan and contributed the following recommendations: • An additional curb cut at the north edge of the building is required • One (1) additional accessible parking spot is required • That the City review paths of travel for increased accessibility to the plaza. L. Harker to action 5.4) The Committee requested copies of the City of Pickering • Code of Conduct: 5.5) K. Falconer advised the Committee that the bus stop signage at Sears at the Pickering Town Centre has been changed. 6. Next.Meeting/Adjournment All Moved by T. Arvisais Seconded by D. Sharma That the meeting be adjourned. Carried Next Meeting: September 26, 2012 Meeting Adjourned: 9:20 pm Copy: City Clerk Page 4 CORP0228-2/02 Cttq oq Minutes/Meeting Summary M„ Accessibility Advisory Committee Meeting 17-12:1111j171.1:3-I 2'1 I Wednesday, September 26, 2012 PICKERING 7:00 pm Civic Complex— Tower Meeting Room Attendees: K. Falconer, Chair T. Arvisais, Vice Chair Councillor O'Connell M. Brenner A. Heywood-Delpeache D. Sharma D. Tierney P. Noronha-Waldriff L. Harker, Recording Secretary Absent: I. Fogo S. Little T. Logan D. Manning S. Wilkinson J. Yacoumidis Item/ Details & Discussion & Conclusion Action Ref# (summary of discussion) Items/Status (include deadline as appropriate) 1. Welcome K.F K. Falconer welcomed members to the meeting. 2. Adoption of Minutes All Moved by M. Brenner Seconded by T. Arvisais That the minutes of the June 27, 2012 meeting of the Accessibility Advisory Committee be approved. Carried 3. Alex Harold — Guest Speaker at the Accessibility Awareness All Event Alex Harold provided an overview of his presentation for the Page 1 CORP0228-2/02 Accessibility Awareness Event. Mr. Harold, who suffers from muscular dystrophy, has dedicated himself to increasing awareness and raising funds for muscular dystrophy. 4. Christina Doucette - Guest Speaker at the Accessibility All Awareness Event Christina Doucette provided an overview of her presentation for the Accessibility Awareness Event. Ms. Doucette was born with cerebral palsy and provided the Committee with an overview of her career, including her book "Gordon's Treasure". Ms. Doucette is hoping to publish a second book soon and is looking forward to the Accessibility Awareness Event. 5. Accessibility Advisory Committee - Terms of Reference All T. Arvisais provided an overview of the drafted Terms of Reference for the Committee. Discussion ensued regarding the relation to the City's Procedural By-law and the Committee's responsibilities. T. Arvisais to provide a final, approved copy to T. Arvisais to action members via email. Moved by T. Arvisais Seconded by A. Heywood-Delpeache That the Terms of Reference, dated August 2012 be approved. Carried 6. 2012 Accessibility Awareness Event— Area Updates All Members provided updates on their tasks for the Event. • A. Heywood-Delpeache confirmed the attendance of Samantha Mutis to the event. • P. Noronha-Waldriff to confirm by the end of next week if a representative of the Abilities Centre, paralympian, and Lions Foundation will be attending. • K. Falconer advised the Committee that volunteers would be required throughout the day. • C. Doucette suggested that the Committee contact paralympian gold medalists to attend the Event. • P. Noronha-Waldriff to follow up with J. Morris on status of invite for L.G. Onley as no formal template is available. Page 2 CORP0228-2/02 7. Review of Draft Standards for the Design of Public Spaces All K. Falconer provided an overview of the draft standards. • M. Brenner advised the Committee that the Built Standards will be in place by 2016, and that the Committee has a minimal response time as a response must be provided by October 1St • Councillor O'Connell requested that staff from the Planning & Development Department submit a report outlining their Planning & comments on the draft standards. Development Department to Moved by M. Brenner action Seconded by T. Arvisais That Council advise the Ministry of Community and Social Services that the City of Pickering, in consultation with the Pickering Accessibility Advisory Committee, intends to respond formally to the draft Accessibility Standards for the Built Environment, but requests an extension beyond the October 1, 2012 deadline. Carried 8. 2012 Work Plan ,Updates All Members provided updates on their Work Plan items. • • A. Heywood-Delpeache and D. Sharma have drafted a letter to the school boards. • Councillor O'Connell requested that staff (Mike Pelzowski, M. Pelzowski to Coordinator, Roads & Infrastructure Maintenance action Contracts) provide to the Committee a list of the curb cuts and grinding cuts that have been completed in 2012. • Councillor O'Connell advised the Committee that she raised the issue of traffic signals at the Region of Durham and was provided with Pauline Reid as a contact. T. T. Arvisais to action Arvisais to contact Pauline Reid for review. • Councillor O'Connell advised the Committee that in consultation with the Region of Durham and the City Solicitor, it was determined that the regulations make it clear that full serve gas stations are not required by any. municipality. Since there is nothing enforceable to require municipalities to make gas stations full serve, Councillor O'Connell requested further direction from the Committee. Page 3 CORP0228-2/02 Moved by Councillor O'Connell Seconded by D. Tierney That the Accessibility Advisory Committee request that Council request to the Province that the need for full serve gas stations be included in the Accessibility for Ontarians with Disabilities Act and the Planning Act; and That this request be forwarded to the Region of Durham. Carried • D. Tierney provided the Committee with an update on the accessibility of public facilities. D. Tierney and S. Wilkinson have created a checklist that is used to determine the accessibility of each public facility. D. Tierney has inspected a couple of City facilities in North Pickering, and has thus far found them to be inadequate. • K. Falconer provided regrets on behalf of S. Wilkinson and provided an update of work she has been doing. • K. Falconer requested an update on the status of By-law No. 6604/05 as deferred from June meeting. K. Falconer reiterated that Councillor Pickles initiated committee input on ratio of accessible parking and parking by permit only. A. Mostert has requested the committee support changes as suggested concerning painting of parking spots as indicated in correspondence. D. Sharma to provide update at next meeting. All other items will be updated by members at the October meeting. 9. Other Business All 9.1) M. Brenner provided the Committee with an overview of "Minds that Matter: Executive Summary" created by the Ontario Human Rights Commission. This Executive Summary reports the findings from the Commission's consultation on the human rights issues experienced by people with mental health disabilities or addictions. L. Harker to email a copy of the report to the L. Harker to action Committee for their review. 9.2) Councillor O'Connell advised the Committee that she would not be attending the October meeting as she has other business to attend with the DAFRS (Durham Association of Family Respite Services). Councillor O'Connell will bring the final report to the Page 4 CORP0228-2/02 Committee for their information. 9.3) D. Tierney advised the Committee that he would be contacting K. Thompson, Manager, By-law Enforcement Services regarding a request for additional accessible parking spots at the Waterfront during concerts. 9.4) P. Noronha-Waldriff advised the Committee that the Accessibility Survey is now on the City's website. Advertising for the survey includes a press release, LED sign boards and the P. Noronha-Waldriff Community Page. P. Noronha-Waldriff will be sending emails to all to action accessibility listings advising of the survey and will provide to the Committee a summary of the survey responses at the end of November. 9.5) D. Sharma enquired about the Accessibility budget. P. Noronha-Waldriff to provide the Committee with an update to the P. Noronha-Waldriff 2012-2013 budgets. to action 9.6) K. Falconer updated the Committee on the construction in the mall parking lot and advised the Committee that an accessible pathway is in the process of being cleared. He also advised the Committee that the Waterfront bathroom doors have been installed and that Eastshore's bathrooms are being renovated. 9.7) The Committee reviewed Site Plan S10/80(R12) for West Shore Bar & Grill and had no objections to the plan. 10. Next Meeting/Adjournment All Moved by M. Brenner Seconded by D. Sharma That the meeting be adjourned. Carried Next Meeting: October 24, 2012 Meeting Adjourned: 9:45 pm Copy: City Clerk Page 5 CORP0228-2/02 Committee of Adjustment City 4 'Meeting Minutes -;� � � ,, .;=::r,T. Wednesday, September 5, 2012 KO 7:00 pm Main Committee Room Present: • Tom Copeland David Johnson — Chair Eric Newton —Vice-Chair Bill Utton • Shirley Van Steen Also Present: Mila Yeung, Assistant Secretary-Treasurer • Lesley Dunne, Assistant Secretary-Treasurer (I) Adoption of Agenda Moved by Tom Copeland Seconded by Shirley Van Steen That the agenda for the Wednesday, September 5, 2012 meeting be adopted with an amendment to move application P/CA 29/12 so that it will be the last application heard. Carried Unanimously (II) Adoption of Minutes Moved by Eric Newton Seconded by Bill Utton That the minutes of the 10th meeting of the Committee of Adjustment held Wednesday, August 15, 2012 be adopted as amended. Carried Unanimously • 1 o Committee of Adjustment Meeting Minutes Wednesday, September 5, 2012 ta--11-01 er 7:00 pm Main Committee Room (III) Reports 1. P/CA 50/12 — R. Ramos 2026 Erin Gate Boulevard (Lot 6, 40M-1969) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 5493/99 to permit a flankage side yard width of 0.9 metres and a rear yard depth of 0.5 metres to a newly constructed shed, whereas the by-law requires a minimum flankage side yard width of 4.5 metres to an accessory structure and a minimum accessory structure setback of 1.0 metre to all lot lines. The applicant requests approval of these variances in order to obtain zoning compliance for the shed. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal to the rear yard depth to a newly constructed shed. The Planning & Development Department recommended approval for the variances related to the flankage side yard width to a newly constructed shed subject to a condition. Written comments were also received from the City's Development Control Manager indicating that all runoff from storm events must be contained on the applicant's property. Ruel Ramos, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Ruel Ramos noted a letter was submitted with the application that was signed by the owners-of 2024 Eric Gate Blvd. giving their consent to build the shed less than 1.0 metre from the lot line. In response to a question from a Committee Member, Reul Ramos clarified the location of the shed in the rear yard and realized the site plan submitted with the application was incorrect. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 50/12 by R. Ramos, be Deferred until the next meeting to allow the applicant time to resubmit an accurate site plan for the application. Carried Unanimously 2 o0 Committee of Adjustment Meeting Minutes :: Wednesday, September 5, 2012 • ........... .. 7:00 pm "Main Committee Room 2. P/CA 52/12 — L. & R. Gaskin 1107 Windg rove Square (Lot 1, Plan 40M-1706) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law • 3686/91 to permit a rear yard depth of 7.2 metres to a proposed sunroom and deck, and a lot coverage of 41 percent, whereas the by-law requires a rear yard depth of 11.0 metres and a maximum lot coverage of 38 percent. The applicant requests approval of these variances in order to obtain a building permit for the proposed sunroom onto part of the existing deck in the rear yard. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager indicating that all runoff from storm events must be contained on the applicant's property, and that the applicant has a shed located in a municipal storm sewer easement that should be removed from the easement lands. Pasha Afshar, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Bill Utton Seconded by Eric Newton That application P/CA 52/12 by L. & R. Gaskin, be Approved on the grounds that the rear yard depth of 7.2 metres to a proposed sunroom and deck and a lot coverage of 41 percent are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed sunroom and existing deck, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtains a building permit for the proposed construction by September 5, 2014, or this decision shall become null and void. 3 Committee of Adjustment Citq en, _ Meeting Minutes Wednesday, September 5, 2012 7:00 pm Main Committee Room 3. That the applicant removes the existing shed that is currently sited on the municipal storm sewer easement by December 5, 2012, or this decision shall be null and void. Carried Unanimously 3. (Deferred from July 25, 2012 meeting) P/CA 29/12 - M. & L. Raponi 334 Fiddlers Court (Part of Lot 18, Plan 228, Parts 1 & 2, Plan 40R-15374) City of Pickering The applicant requests relief from Zoning By-law 3036 to recognize a north side yard width and an east rear yard depth of 0.6 metres to an existing shed and to permit a south side yard width and an east rear yard depth of 0.6 metres to a newly constructed shed, whereas the by-law requires a minimum 1.0 metres setback to all lot lines for all accessory structures. The applicant requests approval of this variance in order to obtain zoning compliance. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal to the south side yard width and an east rear yard depth to a newly constructed shed. The Planning & Development Department recommended approval for the variances related to the north side yard width and an east rear yard depth to an existing shed subject to conditions. Written comments were also received from the City's Development Control Manager indicating all drainage from the structure must be contained on the subject property. Correspondence was received from 7 neighbouring residents in opposition to the proposed setback of 0.4 metres to the newly constructed shed. Correspondence was received from 5 neighbouring residents expressing no objection to the construction of a gazebo being within the 1.0 metre minimum setback and stated that the proposed gazebo will improve the visual appeal of the community. Mario Raponi, owner, was present to represent the application. Josiv Stevanovski of 336 Fiddlers Court, Maria Graefe of 1408 Rougemount Drive and Bill Peolis of 333 Fiddlers Court were present in objection to the application. 4 City 00 Committee of Adjustment Meeting Minutes ' Wednesday, September 5, 2012 viscsixitmc 7:00 pm Main Committee Room Josiv Stevanovski provided a history of the property. He also provided pictures for the Committee Members to review of the water runoff onto his property that occurred from the recent rainfall. In response to a question from a Committee Member, Josiv Stevanovski explained the negative impact of this variance application is the drainage and water runoff onto his property and basement. Maria Graefe provided a history of the property. She also indicated at the time a complaint was placed with City in May the shed floor and two walls were already constructed and in June it was completed. The applicant should have been aware of the Zoning By-law requirements and the need to comply before building the shed. In response to a question from a Committee Member, Maria Graefe explained the negative impact of this variance application is the shed has been not built in compliance with the By-law. Bill Peolis indicated the applicant should have known the requirements of the local by-laws before building. He also stated he signed a petition in objection to the setback of the newly constructed shed in the rear yard. Moved by Shirley Van Steen Not Seconded That application P/CA 29/12 by M. & L. Raponi, be Approved on the grounds that the south side yard width and an east rear yard depth of 0.6 metres to a newly constructed shed in the south east corner of the property and the north side yard width and an east rear yard depth of 0.6 metres to an existing shed in the north east corner of the property are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following condition: 1. That these variances apply only to the existing rear yard shed located in the north east corner of the lot and the newly constructed shed located in the south east corner of the lot, as generally sited and outlined on the applicant's submitted plans. 5 City e4 =z. Committee of Adjustment Meeting Minutes Wednesday, September 5, 2012 7:00 pm Main Committee Room Moved by Eric Newton Seconded by Bill Utton That application P/CA 29/12 by M. & L. Raponi, be Refused on the grounds that a south side yard width and an east rear yard depth of 0.6 metres to a newly constructed shed in the south east corner of the property are major variances that are not desirable for the appropriate development of the land, and not in keeping with the general intent of the Zoning By-law. And That application P/CA 29/12 by M. & L. Raponi be Approved on the grounds that a north side yard width and an east rear yard depth of 0.6 metres to an existing shed in the north east corner of the property are minor variances that are desirable for they appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following condition: 1. That these variances apply only to the existing rear yard shed located in the north east corner of the lot, as generally sited and outlined on the applicant's submitted plans. Carried • Vote Tom Copeland in favour David Johnson in favour Eric Newton in favour Bill Utton in favour Shirley Van Steen opposed (IV) Adjournment Moved by Bill Utton Seconded by Shirley Van Steen That the 11th meeting of the 2012 Committee of Adjustment be adjourned at 7:55 pm and the next meeting of the Committee of Adjustment be held on Wednesday, September 26, 2012. Carried Unanimously 6 • C� ty,4 Committee of Adjustment Meeting Minutes „La.. l =. Wednesday, September 5, 2012 .................... 4-0Armer 7:00 pm Main Committee Room kVA" . : I � Date 7 1 ~ Chair _..40k ' Assistant Secretary-Treasurer 7 City oi4 :_ Minutes/Meeting Summary i Advisory Committee on Diversity �::�: Thursday, September 13, 2012 PICKERING 7:00 pm Pickering Civic Complex, Main Committee Room Attendees: Kevin Ashe, Councillor, Ward 1 Kirk Mark, Chair Carlisle Miller, Community Appointee Catherine Reidt, Co-Chair Devinder Panesar, Community Appointee Jacob Yacoumidis, Community Appointee • Christy Harper, Pickering Public Library Keith Richards, DRPS Preet Panesar, Dunbarton High School Dave Marlowe, City of Pickering Jody Morris, City of Pickering L. Roberts, Recording Secretary Absent: P. Anderson, Aids Committee of Durham D. Garland, Aids Committee of Durham Margaret Lazarus, Valley Farm Public School Fred Gibson, Pickering Carib Canadian Cultural Association Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome & Introductions Kirk Mark K. Mark welcomed everyone to the meeting and introductions were made. J. Morris introduced Dave Marlowe, who will be assisting her on the Diversity Committee. A member of the community was also in attendance. 2.0 Approval of Minutes Approval of agenda Moved by C. Harper Seconded by J. Yacoumidis Carried Moved by C. Harper Seconded by C. Reidt That the minutes of the June 14, 2012 meeting of the Diversity Committee be approved. Carried Page 1 CORP0228-2/02 3.0 Business Arising from Minutes J. Morris provided an update on CCACN Sports. The event took place on August 26th with four teams participating. She noted the demonstrations were very good. The following suggestions were made for future events; • Have start time at 1:00 pm and run until 9:00 pm • Set date for event sooner • Have more of a City of Pickering/CCACN partnership • More City involvement in programming • Organize a meeting with CCACN rather than communicate via emails 3.1) In Your Words Creative Arts Contest J. Morris informed the Committee that the books have been put together, totaling over 200 pages now. She noted the Committee members were included in the books and they will be going out to the schools next week. Certificates will be received along with the books. C. Redit inquired about the possibility of having more photo opportunities, such as when delivering books to the schools to help raise awareness of the program. C. Harper suggested that the contest be opened up to include multi-media entries for future consideration. This could also be used as an advertising tool. U Tube contest could be popular with students. Moved by C. Reidt Seconded by C. Miller That staff be requested to forward a letter to the Principals of the Pickering High schools to request they consider appointing a student liaison for their school. Carried 3.2) Survey J. Morris provided a brief overview of the community survey. She noted the adjustments had been made and it is currently with the City Solicitor for review. Once approved, it will be placed on our website. Discussion ensued with respect to the next steps; Page 2 CORP0228-2/02 • Determine cost for printing/distribution and. Include this as part of the 2013 budget discussions • Double up with the Accessibility Survey ■ Share results of survey with the community • Various avenues for promotion The various options for advertising which are available to the City of Pickering were discussed. It was noted that the News Advertiser and SNAP are best for raising awareness prior to events and SNAP and retail pages are good sources for exposure after the event has been held. J. Morris also noted the cost for advertising with Tapestry would be approximately $2,400.00. She informed the Committee that the City of Pickering also does media releases, which go out to 83 various groups and organizations. K. Richards, Durham Regional Police Services, noted they have a website as well and also do media releases, basically using the same outlets as the City for promotional purposes. It was suggested that the Community Channel would be another good outlet to pursue for promotion purposes. 4.0 New Business _ 4.1) Spiritual and Religious Care Awareness J. Morris advised the Committee a request had been received from Ontario Multi Faith Council to issue a proclamation for "Spiritual & Religious Care Awareness Week". She noted she had contacted the human rights commission to inquire as to whether this is a sanctioned week and has not yet received a response. K. Mark suggested J. Morris contact Barbara Hall's office for a J. Morris to action response to this request and also check the Multi-Faith Council website. 5.0 Correspondence 5.1) Councillor Ashe informed the Committee he had received an invitation to attend the 32nd annual Caribbean Night Dinner/Dance to be held on Saturday, October 20th. He noted he is unable to attend and offered two tickets to any members who may wish to attend. 6.0 Other Business Page 3 CORP0228-2/02 6.1) [YOUlnity Discussion ensued with respect to [YOU]nity. P. Panesar noted that the students at Dunbarton High School are not aware of this sub committee. Discussion ensued with respect to strategies to generate interest among students. P. Panesar noted she could speak to P. Panesar to action the guidance office in school to determine how best to raise awareness among the students. Reference was made to two other youth groups — STAR and STOP. It was noted that STAR's main focus is on the culture show . P. Panesar also noted she would attend STOP and promote [YOU]nity among those members. P. Panesar Discussion ensued with the following suggestions being made; • Develop student leaders in schools • More outlets for youth • More promotion of events • Music/dancing — 2 main categories to attract participation among youth • Talk to Principals • Promote events through school announcements and posters • Include other activities aside from multi-cultural events J. Morris noted the various youth programs that the City of Pickering currently hosts — Pickering Star, Band Night, [YOU]nity's Coffee House. She also noted the City's facebook page "Free Teen Stuff' in which all events are posted. 6.2) J. Morris requested the Committee think about delegations for this year, as we need to start booking. Suggestions were made as follows: • Durham Board (Diana Fry) C. Reidt has communicated with her • COFA (Community of Faith for AIDS • Human Rights Commission (Barbara Hall's office) • Minister of Education 6.3) K. Richards provided an overview of the current hiring policies with respect to the Durham Region Police Service. He explained some of the challenges involved with recruiting women and single parents into the Police Services and noted Page 4 • CORP0228-2/02 • some of the initiatives they are implementing in order to encourage this. 7.0 Next M ng &Adjour'�"' nm'ert The next meeting will be held on October 11, 2012 Meeting Adjourned: 8:10 pm Copy: City Clerk Page 5 CORP0228-2/02 City 00 Minutes Heritage Pickering Advisory Committee • w September 27, 2012 PICKERING 7:00 pm Main Committee Room Attendees: Councillor Rodrigues Mike Sawchuck, Vice-Chair Subramanian lyer Wickham Jamadar Mustafa Munawar Denise Rundle Sally Sheehan Jutta Van Huss Isabelle Janton, Planner II Linda Roberts, Recording Secretary Also Present: Elly Gibbard Absent: Tate Besso, Chair Ellen Mason Janet Mehak Charles Sopher Item / Details & Discussion &`Conclusion Action Items I Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome M. Sawchuck welcomed everyone to the meeting and introduced two new members, Ravi lyer and Mustafa Munawar. 2.0 Approval of Minutes Moved by: W. Jamadar Seconded by: S. Sheehan That the minutes of the July 26, 2012 meeting of the Heritage Pickering Advisory Committee be approved. Carried 4.0 Business Arising from Minutes Page 1 Item/ Details &Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 4.1) Workplan Updates Elly Gibbard, a resident of Peterborough and former resident of Whitevale appeared before the Committee to discuss having a guided walking tour through the village of Whitevale as part of the next Doors Open program. She noted there are a number of historical homes as well as the Whitevale Community Centre in the area that would make good additions to the program. A discussion period ensued. M. Sawchuck provided a brief overview of the Doors Open program for the benefit of the new members in attendance. I. Janton questioned whether the Whitevale Bridge construction which is scheduled for next year would interfere in any way with a tour of Whitevale. It was noted this should be taken into consideration during the planning process. Discussion ensued with respect to a date for the next Doors Open. M. Sawchuck noted he would contact Katrina Pyke at M. Sawchuck to action the Pickering Museum to inquire about their schedule for next year, to possibly coincide with their event again, as done previously. It was the consensus of the Committee to include a guided walking tour of Whitevale in the next Doors Open program. M. Sawchuck will be in contact with Elly Gibbard to obtain information with respect to names and locations. 4.2) 1130 Taunton Road I. Janton provided an update with respect to the property located at 1130 Taunton Road. She noted that the demolition permit had been received approximately 6 months ago. Committee members as well as representatives from the Pickering Museum had conducted a site inspection at the location and after further investigation it had been determined there were no items of significant historical value to retain. I. Janton noted that T. Besso had informed her that it was the general consensus of the Committee not to pursue designation of this property. 4.3) Heritage Property Listing/Register M. Sawchuck provided the members with an updated copy of the heritage property listing. He noted he had removed three properties from the list as they had been repealed by by-law in 1990 as they are part of the heritage conservation district. Page 2 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) He also noted that currently, everything was listed together, and felt it was significant to separate those that are part of the heritage conservation district, as well as those protected by an easement agreement with the City of Pickering. It was questioned whether the updated listing would require staff review. • Discussion ensued with respect to putting together a map with photos and also include the Federal lands at some point. M. Sawchuck provided the Committee with visual maps showing the properties. He noted he was still waiting for additional All photos members had taken. He also reminded members to take photos of all places and homes of interest and to include the address. He noted some copyright issues with flickr, not being able to link photos to the map. • Discussion ensued and it was determined that we would proceed with the current way of recording and photographing properties for now, and look at an easier solution for going forward. M. Sawchuck noted he would forward another reminder to M. Sawchuck to action members for their photos. 4.4) Designations W. Jamadar and Councillor Rodrigues provided an update on the current properties being looked at for designation purposes. It was noted that the E. Birrell house continues to be occupied and the owner is not supportive of having his property designated at this time. It was also noted that the Committee would not be pursuing designation of the Burkholder property. M. Sawchuck reminded members of the importance in speaking with the owners first before proceeding. Moved by W. Jamadar Seconded by J. Van Huss That the previous motion to proceed with the hiring of a consultant to undertake a historical evaluation of the I. Janton to action Burkholder Farm be dismissed and that the Director, Planning & Development be notified accordingly. Carried Page 3 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) I. Janton provided an update with respect to 560 Park Crescent. She noted discussions are currently taking place to proceed with the designation process. Discussion ensued with respect to additional properties to list for future designation with the following suggestions being made; • Salem Church • Dunbar House — much altered • Dunbarton area — potential for a district— good area to pursue • Major Oaks area — 1625 Middleton — appears to be in good condition 4.5) Doors Open M. Sawchuck provided an overview of the program for the benefit of the new members. Some suggestions for possible sites were noted as follows; • Commercial House • Fox & Fiddle • Post Manor • Micro Brewery • 3505 Salem Road — L. Roberts to provide J. Van Huss with owner's information • Masonic Hall in Claremont • Old Blacksmith Shop in Cherrywood • Nesbitt-Newman House • Greenwood School house • French Language School M. Sawchuck noted the next step would be to prepare the • letters to send out as soon as possible. He noted he would prepare a work chart with proposed completion dates similar to M. Sawchuck to action what was done previously. The sub-committee will consist of M. Sawchuck, E. Mason, C. Sopher, W. Jamadar, J. Mehak and R. lyer. Discussion took place with respect to the budget for the Doors Open program. It was noted the previous program took place during Pickering's Bicentennial year, which did not impact the Heritage Pickering budget. It was the consensus of the Page 4 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) Committee to have staff request this item be included in the 2013 budget deliberations, possibly for inclusion in other departmental budgets as well. It was questioned whether assistance from City staff would be available again. The Committee discussed the possibility of putting together an album containing fact sheets, photos and information regarding the Doors Open program to take to potential sites. W. Jamadar W. Jamadar/S. and S. Sheehan volunteered to work on this. Sheehan to action • 5.0 Other Business 5.1) Photographing of Properties Discussion ensued with respect to correspondence received from Roy Robinson, a member of a group of photo professionals interested in forming a partnership with Heritage Pickering. It was suggested that this be forwarded onto E. Mason to see if he would be interested in attending a meeting as a delegation to provide the Committee with additional information in this regard. L. Roberts to forward correspondence to E. Mason. L. Roberts to action 6.0 Next Meeting/Adjournment • Next Meeting- October 25, 2012 Moved by W. Jamadar The meeting adjourned at 8:55 pm. Copy: City Clerk Page 5