HomeMy WebLinkAboutMinutes - May 26 20112010 Election Compliance
Audit Committee
Meeting Minutes
Wednesday, May 26, 2011
6:00 pm - Council Chambers
Chair: Paul Jones
Present:
Joseph Brown
Donald Hudson
Paul Jones
Also Present:
Debbie Shields, City Clerk
Renee Michaud, Acting Coordinator, Records & Elections
(I) Disclosure of Interest
No disclosures of interest were noted.
(II) Adoption of Minutes
Moved by Joseph Brown
That the 2010 Election Compliance Audit Committee Minutes dated May 18, 2011 be
adopted.
Carried
The Chair opened the meeting by clarifying that at the May 18th, 2011 meeting the
Committee approved a full Compliance Audit on Doug Dickerson's election
finances. He noted that a Compliance Audit as outlined in the Municipal Election
Act would be conducted and that the motion was not to scope the audit in any
way. He also noted that the Committee had two pieces of correspondence before
them from Doug Dickerson and Mr. Green, solicitor for Doug Dickerson stating
that they would be appealing the decision of the Committee made on May 18th,
2011 for a Compliance Audit to the Courts.
(III) Delegations
1. Ian Cumming
1899 Fairport Road, Pickering
Mr. Cumming appeared before the Committee and reiterated his concerns
regarding Mr. Dickerson's election finance statement. He stated that he felt
strongly enough about these concerns that some of his points needed to be
restated. Mr. Cumming provided a copy of his submission to the committee for
the record.
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2010 Election Compliance
Audit Committee
Meeting Minutes
Wednesday, May 26, 2011
6:00 pm - Council Chambers
Chair: Paul Jones
2. David Steele
966 Timmins Garden. Pickering
Mr. Steele appeared before the Committee and thanked the Election
Compliance Audit Committee for the unanimous decision to request a
compliance audit on Doug Dickerson's financial statement.
Mr. Steele also reiterated his concerns to the Committee and provided a copy of
his submission for the record.
(IV) Matters for Consideration
1. Compliance Audit — Audit Process
The Election Compliance Audit Committee reiterated that the Compliance Audit being
conducted on Doug Dickerson's election finances would be a full audit as noted in the
Municipal Elections Act.
The Committee noted that they had three names of Auditors that had done
Compliance Audits before in front of them and noted that the fee range for this type of
audit seemed to be anywhere between $10,000.00 to $25,000.00.
The Committee noted that Mr. Bernard Nayman of Election Finance International Inc.
would conduct the following process which would include interviewing the applicants,
the candidate, reviewing Mr. Dickerson's election finances and producing a final
report as required under the Municipal Election Act. The Committee stated that Mr.
Nayman's estimate for this audit was noted to be a minimum of $12,000.00 and a
maximum of $15,000.00 plus HST and expenses which would not exceed $2,000.00.
The Committee also noted that an Auditor would not be engaged until after the
appeal period had expired on June 2, 2011.
Moved by Joseph Brown
1. That Bernard Nayman, CA of Election Finances International Inc. be appointed as
the Auditor to conduct the Compliance Audit on Doug Dickerson's 2010 election
campaign finances;
2. That the estimated fee and expenses submitted by Mr. Nayman be accepted and
not exceed $20,000.00; and
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2010 Election Compliance
Audit Committee
Meeting Minutes
Wednesday, May 26, 2011
6:00 pm - Council Chambers
Chair: Paul Jones
3. That the Auditor not be engaged until after the appeal period has expired.
(IV) Adjournment
The meeting adjourned at 6:30 pm.
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Carried