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HomeMy WebLinkAboutApril 10, 2012 Citq -00 Executive Committee Meeting Agenda Tuesday; April 10, 2012 PICKERING Council Chambers 7:30 pm Chair: Councillor Ashe (1) Matters for Consideration . Pages 1. Director, Office of Sustainability, Report OS 03-12 1-12 Rouge National Urban Park -Status Update and Statement of Intent Recommendation: 1. That Council receive for information, Report OS 03-12 concerning a status update and Statement of Intent on the establishment of a Rouge National Urban Park; I 2. That Council endorse the Statement of Intent attached to this Report as Attachment 1, confirming the City's interest in working collaboratively with Parks Canada and other stakeholders in the establishment of the Rouge National Urban Park; and 3. That a copy of this report be forwarded to Parks Canada, the Province of Ontario (Ministry of Infrastructure), the Rouge Park Alliance, the City of Toronto, the Town of Markham, the Region of York, the Region of Durham and the Toronto Region Conservation Authority. 2. Director, Community Services, Report CS 10-12 13-39 City of Pickering Five Year Accessibility Plan (2012-2016) -Endorsed by the City of Pickering Accessibility Advisory Committee Recommendation: 1. That Report CS 10-12 regarding the City of Pickering Five Year Accessibility Plan (2012-2016) be received; and 2. That Council endorse the City of Pickering Five Year Accessibility Plan (2012- 2016) as prepared by staff and endorsed by the City of Pickering Accessibility Advisory Committee. Accessible For information related to accessibility requirements please contact Linda Roberts P I C K E PION G Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iroberts(ftickerina.ca Ctrq oo Executive Committee Meeting Agenda _ i'~i Tuesday, April 10, 2012 PI KERI Council Chambers 7:30 pm Chair: Councillor Ashe 3. Director, Community Services, Report CS 11-12 40-49 T-1-2012 -Asphalt Resurfacing on Various City Streets Recommendation: 1. That Report CS 11-12 of the Director, Community Services regarding the tender for Asphalt Resurfacing on Various City Streets be received; 2. That Tender No.T-1-2012 submitted by Four Seasons Site Development Limited in the amount of $535,897.42 (HST included) and a net cost of $482,592.23 (net of HST rebate) be approved; 3. That the total gross project cost of $699,748 (HST included), including the tender amount and other associated costs, and the total net project cost of $630,145 (net of HST rebate) be approved; 4. That Council authorize the. Director, Corporate Services & Treasurer to finance the project by transferring the sum of $630,145 from Federal Gas Tax Reserve Fund, as provided for in the 2012 approved Roads Capital Budget; and 5. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 4. Director, Community Services, Report CS 12-12 50-56 Great Lakes Protection Act Recommendation 1. That Report CS 12-12 of the Director, Community Services, regarding the Great Lakes Protection Act be received; 2. That the City Clerk forward a copy of Report CS 12-12 to the Ontario Minister of the Environment for consideration as input into the proposed Great Lakes Protection Act; 3. That the Province be requested to provide consideration for the provision of a stable infrastructure funding source for municipalities to undertake required retrofits; Ctq co Executive Committee Meeting Agenda Tuesday, April 10, 2012 PICKERING Council Chambers 7:30 pm Chair: Councillor Ashe 4. That the Province be requested to immediately update the Stormwater Management Planning and Design Manual so that Municipalities have the tools they need to ensure their stormwater systems are resilient in light of climate change; and 5. That the City Clerk forward a copy o Report CS 12-12 to The Regional Municipality of Durham, Toronto and Region Conservation, Central Lake Ontario Conservation, and the area municipalities in Durham Region. 5. Director, Community Services, Report CS 13-12 57-78 Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook Avenue Amendment to By-law 6604/05 Recommendation: 1. That Report CS 13-12 of the Director, Community Services regarding the installation of stop signs for safe pedestrian crossings at two locations on Major Oaks Road and one location on Dellbrook Avenue, and a proposed amendment to the municipal traffic and parking by-law 6604/05 be received; 2. That the attached draft by-law be enacted to amend Schedule 7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed addition of three additional all-way stop locations at the following intersections: • Major Oaks Road at Duberry Drive • Major Oaks Road at Greenmount Street • Dellbrook Avenue at Meriadoc Drive; and 3. That crosswalk pavement markings be painted at the new all-way stop locations, as well as all approaches at the existing all-way stop at the intersection of Major Oaks Road and Dellbrook Avenue. 6. Director, Community Services, Report CS 14-12 79-85 No Parking By-Law, Amberlea Road Signage and Pavement Markings Improvements, Amberlea Road Amendment to By-law 6604/05 Recommendation City oo Executive Committee Meeting _ Agenda !Fl a iii Tuesday, April 10, 2012 PICKERING Council Chambers 7:30 pm Chair: Councillor Ashe 1. That Report CS 14-12 of the Director, Community Services regarding the installation of No Parking zones, and improvements to signage and pavement markings on Amberlea Road be received; 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address parking concerns on Amberlea Road at the curve by St. Mary Park; and 3. Further, that additional signage and pavement markings be installed for guidance on Amberlea Road at the curve by St. Mary Park, and additional speed limit signs be installed on Amberlea Road. 7. Director, Corporate Services & Treasurer, Report CST 07-12 86-88 Commodity Price Hedging Agreements Report Recommendation That Report CST 07-12 of the Director, Corporate Services & Treasurer be received for information. 8. Director, Corporate Services & Treasurer, Report CST 08-12 89-91 Section 357/358 of the Municipal Act - Adjustment to Taxes Recommendation 1. That Report CST 08-12 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering. be authorized to take the necessary action to give effect hereto. (II) Other Business (III) Adjournment City o¢~ Report to ~i Executive Committee PICKERING Report Number: OS 03-12 Date: April 10,.2012 From: Thomas Melymuk Director, Office of Sustainability Subject: Rouge National Urban Park - Status Update and Statement of Intent - File: A-2500-007 Recommendations: 1. That Council receive for information, Report OS 03-12 concerning a status update and Statement of Intent on the establishment of a Rouge National Urban Park; 2. That Council endorse the Statement of Intent attached to this Report as Attachment 1, confirming the City's interest in working collaboratively with Parks Canada and other stakeholders in the establishment of the Rouge National Urban Park; and 3. That a copy of this report be forwarded to Parks Canada, the Province of Ontario (Ministry of Infrastructure), the Rouge Park Alliance, the City of Toronto, the Town of Markham, the Region of York, the Region of Durham and the Toronto Region Conservation Authority. Executive Summary: Last year, following a request from the Rouge Park Alliance and its member organizations (including Pickering), the Federal Government initiated a process towards the establishment of a national park in the Rouge valley. Parks Canada was asked to play a lead role in the park establishment process, and began work in the summer of 2011. An engagement process was initiated, involving a broad range of stakeholders and partners in discussions on a vision and concept for the Rouge National Urban Park. A Landowners Table was also established, involving representatives from the affected municipalities and public landholders in the area to discuss the park boundary and the process for transferring lands to Parks Canada. The City is involved in the engagement process and also in the Landowners Table. Through the Landowners Table, a Statement of Intent has been developed to confirm the interest of the participants in working together with the Federal Government to address all matters of mutual interest in establishing the park including an appropriate boundary and land transfer agreements (see Attachment 1). Report OS 03-12 April 10, 2012 02 Subject: Rouge National Urban Park Page 2 It is recommended that Council endorse the Statement of Intent to confirm the City's interest and commitment to working collaboratively with the Federal Government and other participants in the LandownersTable in the establishment of a Rouge National Urban Park. Financial Implications: The creation of a Rouge National Urban Park will require the transfer to the Federal Government of lands owned by various governments and public agencies that are within and adjacent to the Rouge valley. Once transferred, these lands may no longer be subject to taxes or PILTs (payments in lieu of taxes) unless used by the Federal Government for a purpose that generates revenue. Certain lands in south Pickering (currently part of the Rouge Park) are likely to be included in the national park. Accordingly, there may be some loss in tax revenue and/or PILTs to the City. More information will be available as the process proceeds and a final park boundary is established. It should also be noted that the creation of a national park in the Rouge valley would likely provide some positive financial benefits to the City related to marketing, tourism and associated development. Discussion: In 2010, the Rouge Park Alliance and its member organizations recommended that the Federal Government designate the Rouge Park as a national park On April 19, 2010, following receipt of a report and recommendations from the Rouge Park Alliance, City Council passed a resolution supporting in principle the creation of a Rouge National Park, and advising that the City would be interested in participating in future discussions on the establishment of the park. At that time, the City (and others) recognized there was a need to examine and resolve a number of important issues related to the creation of a national park, including: • the specific governance model and funding sources for the park • the actual boundary of the park • permitted land uses within and adjacent to the park • access points to the park • the impact (if any) the park may have on the ability to construct and/or widen important interregional roads, including a Steeles Avenue widening, and the construction of a by-pass road south of Whitevale to connect with 14th Avenue in Markham I CORP0227-07/01 revised Report OS 03-12 April 10, 2012 Subject: Rouge National Urban Park Page 3 03 In June 2011, the Throne Speech set the direction for the Government of Canada to work with various stakeholders and partners towards the establishment of a national urban park in the Rouge valley After receiving the various requests to establish a national park, the Government of Canada in the June 2011 Speech from the Throne, announced its intention to work with the provincial and municipal governments, Aboriginal partners, and community stakeholders towards the establishment of a national park in the Rouge valley. Parks Canada was asked to lead this process. The process has commenced and will continue over the next year or so,-contingent upon an appropriate funding announcement for the establishment of the park being included in the May 29th federal budget. Following the Throne Speech, Parks Canada commenced an Engagement Process with a broad range of partners and stakeholders After the Throne Speech announcement, Parks Canada staff initiated a consultation process through which they intend to engage a broad range of partners and stakeholders in discussions on a vision and concept for the Rouge National Urban Park. A national urban park is a new concept. It requires new legislation, and an innovative conservation and management approach that reflects and takes into account the urban setting and context for the park. As currently envisioned, a Rouge National Urban Park would involve a variety of uses and activities, including conservation of natural and cultural resources, the integration and promotion of sustainable agriculture, and a wide range of visitor experiences including opportunities for learning and reaching out to a diverse urban population. The park concept will continue to evolve through on-going public and stakeholder consultations. In November 2011, Parks Canada held a visioning workshop to obtain initial thoughts from invited participants on a prospective vision and concept for the park, and to identify varying perspectives to be considered in the creation of the park. Following the workshop, Parks Canada continued its engagement process with a youth forum and meetings with interested First Nations. In January 2012, a Rouge National Urban Park website was launched. Broad public consultations on the park are planned beginning in the summer. CORP0227-07/01 revised Report OS 03-12 April 10, 2012 O fubject: Rouge National Urban Park Page 4 Parks Canada also created a' Landholders Table to discuss the boundary and land transfer process for the Rouge National Urban Park In the Fall 2011, Parks Canada established a Landowners Table bringing together representatives from all public landholders and the Rouge Park Alliance with Parks Canada staff to discuss park boundaries (lands to be included and excluded) as well as the strategies and processes for transferring lands to Parks Canada. Participants on the Landowners Table include Parks Canada, the Province of Ontario, The Toronto Region Conservation Authority, the City of Toronto, the City of Pickering, the Town of Markham, the Region of York, the Region of Durham, and the Rouge Park Alliance. The Landowners Table will be working towards establishing a park boundary and a land transfer agreement by the Fall of this year. A Statement of Intent has been prepared to confirm the commitment of the participants on the Landowners Table to work together in establishing a Rouge National Urban Park A Statement of Intent has been prepared expressing the commitment of the participants on the Landowners Table to work together to address issues of mutual interest in the establishment of a Rouge National Urban Park, including: Identification of lands for inclusion in the Rouge National Urban Park. • A concept for the Rouge National Urban Park. • Processes and conditions of any land transfer to Parks Canada. Public communications. • Transition measures to allow for interim governance of the park during the establishment process. • Relationship to adjacent land uses (including the Toronto Zoo and Beare Road Landfill) and agricultural uses. • Roles and recognition of the participants in the Landowners Table under the new governance model. • . Infrastructure and its future management. Participants in the Statement of Intent will include the Government of Canada (represented by the Parks Canada Agency), the Province of Ontario (represented by the Ministry of Infrastructure), the City of Toronto, the City of Pickering, the Town of Markham, the Regional Municipalities of York and Durham, and the Toronto Region Conservation Authority. CORP0227-07/01 revised Report OS 03-12 April 10, 2012 Subject: Rouge National Urban Park Page 5 - - OJ A copy of the Statement of Intent is attached to this report as Attachment 1. It is recommended that Council endorse the Statement of Intent to confirm the City's interest in working collaboratively with the other partners in establishing a Rouge National Urban Park. Parks Canada has prepared a study area map showing lands that are under consideration for the establishment of a Rouge National Urban Park Lands under consideration for the establishment of a Rouge National Urban Park reflect the proposal that was made to the Federal Government in 2010 by the Rouge Park Alliance and its member organizations. The area extends from Lake Ontario to the Oak Ridges Moraine, and includes lands within the existing Rouge Park and additional federal lands in Markham, west of the York-Durham Town-line Road. The study area map is included in the Statement of Intent as Annex 1 (see Attachment 1 to the report). The study area includes lands in south Pickering currently part of the existing Rouge Park area. A final boundary for the Rouge National Urban Park will be defined and agreed to at a later date by the parties to the Statement of Intent. At this time, consideration is only being given to including public lands in the park boundary. However, privately held lands that are within the study area may be included if acquired by Parks Canada on a willing seller/willing buyer basis. Once the final park boundaries are determined, Parks Canada will also be contacting existing tenants to discuss opportunities for ongoing residential tenancies. Transition measures will be developed to allow for interim governance until a permanent governance structure is created and the lands for the park have been transferred Transition measures will be developed to allow for interim governance of the park during the establishment process and until a permanent governance structure is created and the lands have been duly transferred to Parks Canada. Interim Management Guidelines will also be developed to guide management until a governing framework is adopted. Roles of the participants in the Landowners Table will also be determined as part of the transition process as well as part of the permanent governance model. Staff will keep Council advised of the Rouge National Urban Park planning process, and as detailed information becomes available, will obtain Council's direction on the park boundary and the transfer of any City land to the park. Attachment: 1. Statement of Intent on the Establishment of a Rouge National Urban Park. I CORP0227-07/01 revised I( f F Report OS 03-12 April 10, 2012 Subject: Rouge National Urban Park Page 6 06 Prepared and Approved/Endorsed By: ThoaMelym CIP , RPP Director, Office of Sustainability TM:tm Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council "m V Jzjtt2g a~ • 23 2oi2 Tony revedel, P. Eng. Chief Administrative Officer CORP0227-07/01 revised I ATTACHMENT #-LTO REPORT #65 03-1 I+ I Parks Pares Q 7 Canada Canada February 21, 2012 Bruce Singbush Victoria Vidal-Ribas Brian Denney John Livey Thomas Melymuk Andy Taylor Bruce McGregor Nester Chornobay Subject: Statement of Intent - Towards Cooperation and Collaboration in the Establishment ofa National Urban Park in the Rouge Valley. I am pleased to send you the final draft of the Statement of lnlel7t to be approved by the Participants of the Landholders Table. As you know, the purpose of this document is to express commitment by the Participants to work together towards a recommendation on the park boundaries and. to take the necessary steps to establish Rouge National Urban Park. This collaboration would not be feasible without the support you have demonstrated and the strategic input provided by all in thedrafting of this document. I would. like to take this opportunity to thank all members for their ongoing participation at the Landholders Table. Your collaboration is invaluable to the realization of a true Canadian first. Please confirm the ratification of the Statement of InIeni by your respective approval authority to Catherine Gren.ier at catherine.erenicr,c pc, c.ca or (418) 649-8192. We aim to have this process completed by all participants by early May 2012. I look forward to our ongoing collaboration on this project. Regards, dF~ /wov AndreVCampbell Vice President External Relations and Visitor Experience Parks Canada cc. Alan Wells k,mad~a ATTACHMENT # TO REPORT # 2S D3 08 aoF6 Statement of Intent Towards Cooperation and Collaboration in the Establishment of a National Urban Park in the Rouge Valley 1. Purpose 1.1. The purpose of this Statement of Intent is to express commitment by the Participants to work together towards a recommendation on the park boundaries and to take the necessary steps that would be required to establish Rouge National Urban Park, subject to the approvals process specific to each participant. 2. Participants • Government of Canada (represented by the Parks Canada Agency) • Province of Ontario (represented by the Ministry of Infrastructure) • City of Toronto • Town of Markham • City of Pickering • The Regional Municipality of York The Regional Municipality of Durham • Toronto Region Conservation Authority 2.1. The Participants reached a shared understanding and wish to express their mutual commitment and intentions as presented in the following document. 3. Background 3.1. The federal, provincial and municipal governments involved and the Toronto Region Conservation Authority have supported Rouge Park and the Rouge Park Alliance since its inception in 1994 and have provided financial resources, in recognition of the important resources associated with the Rouge Valley, its unique ecosystem, its rich historic and cultural significance and the significant benefits it provides to the vitalities of communities and their residents. 3.2. The Rouge Park Alliance is a voluntary partnership of various levels of government and agencies whose mandate is to oversee and coordinate the implementation of the Rouge Park Management Plans and be an advocate for the protection, enhancement, and restoration of the Rouge River watershed. 3.3. In 2010, the Rouge Park Alliance recommended the Rouge Park be granted federal designation to contribute to better management of the park lands and resources and provide enhanced, accessible visitor experiences and learning opportunities to the more than seven million residents of the Greater Toronto Area, visitors to the region, as well as- all Canadians. In 2010, each of the member organizations of the Rouge Park Alliance endorsed the recommendation to seek federal designation for Rouge Park. 1 ATTACHMENT# I TO REPORT#OS ®3-r 09 3.4. The June 2011 Speech from the Throne set the direction for the Government of Canada to work with the provincial and municipal governments, Aboriginal partners, and community stakeholders towards establishing a national urban park in the Rouge Valley. 3.5. In January 2012, The Province of Ontario has expressed its desire to effect an orderly transition of the operations, administration and management of Rouge Park in recognition of the effort to establish Rouge National Urban Park. 3.6. Rouge Park is located in an urban setting and requires flexibility to be responsive and provide latitude to accommodate the relationship to adjacent urban land uses and population and infrastructure requirements. 3.7. Participants share an interest in advancing a Rouge National Urban Park and are committed to working together and with Aboriginal partners, and community stakeholders through a consultative and collaborative process to establish Rouge National Urban Park under the stewardship of Parks Canada. 4. Scope of Cooperation 4.1. Participants agree to work cooperatively to address issues of mutual interest, as outlined below, and other related matters that may emerge through the park establishment process: • Identification of lands recommended to be included in or excluded from Rouge National Urban Park; • Rouge National Urban Park Concept; • Recommend processes and conditions of any land transfer to Parks Canada subject to obtaining all necessary approvals; • Public communications; • Transition measures as identified further in section 6; • Relationship to adjacent land uses (including the Toronto Zoo and Beare Road Landfill) and agricultural uses; • Roles and recognition of the Participants under the new governance model; and • Infrastructure and its future management. 5. Preliminary park concept 5.1. A national urban park is a new concept, which requires an innovative conservation and management approach that is reflective of its near-urban context and provides the flexibility to manage a working landscape. This concept will be developed and guided by consultations with a broad range of partners and stakeholders, including the Participants. 5.2. Aligned with Parks Canada's mandate, the national urban park concept will include conservation of natural and cultural heritage resources, opportunities for reaching and increasing appreciation amongst an urban population, a wide range of visitor experience possibilities and the integration and promotion of sustainable agriculture. 5.3. Boundaries will be defined based on an agreement with the Participants. To guide the work and facilitate identification of considerations and issues by the Participants, Parks Canada has presented a map of the Study Area (Annex1) that is under consideration for a potential national urban park. 2 I ® ATTACHMENT # TO REPORT # 3 4 O-6 6. Establishment Process 6.1. A Landholders Table was created in Fall 2011 by Park Canada to bring the Participants together to come to an agreement on park boundaries (lands to be included or excluded) and the strategies and processes for the transfer of lands to Parks Canada subject to obtaining the necessary approvals by each Participant. 6.2. In parallel to this process, Parks Canada is also engaging a broad group of partners and stakeholders, which includes the Participants, to consult on the vision and concept for the park. Agreements that will come out of the Landholders table will be shared for input as part of a broader public consultation process on the establishment of Rouge National Urban Park. 6.3. The Landholders Table will develop an approach to coordinate various due diligence processes and the Crown's duty of consultations, if any, and accommodation, if appropriate. 6.4. Transition measures will be developed to allow for interim governance of the park during the establishment process and until a permanent governance structure is created and the lands have been duly transferred to the managing authority. Interim Management Guidelines will also be developed to guide management until a Governing Framework is adopted. Roles of Participants as part of the transition process as well as part of the permanent governance model for the national urban park will be determined. 7. Timing 7.1. Participants intend to work towards a land transfer agreement following presentation by the Federal Government of a national urban park concept and confirmation of funding and proposed boundaries, to the satisfaction of the parties to the agreement. 7.2. Participants will work towards a target land transfer agreement in place by Fall 2012. 8. Legal Effect This Statement of Intent is an expression of the mutual intentions of the Participants and is not legally binding on them. 9. Appendices 1. Map of the Study Area under consideration by Parks Canada 2. Members of the Landholders Table 3 ATTACHMENT#.. -TO REPORT# SCa -/a ~1S D~6 Annex 1 - Study Area under consideration by Parks Canada r'-Oak Rid Moraine °m' l J Y 16 r lop Y 7 ~~EVA~ ~ y. z q ~ \t~ F ~ E , t SS t C .f m< Fo~ner are t. y~Roan nd II site Toronto Zoo j. f r r Sources: Toronto and Region Conservation Authority, 2012 Ministry of Natural Ressources, 2011 / y Pares Parks Canada Canada Note: This map is a Study Area only. The lands shown are currently under review for possible inclusions/exclusions to the national urban park. This map does not represent proposed park boundaries. All private lands are excluded from the study area. 4 1 2 ATTACHMENT # 4 TO REPORT #-2S 15 -I ~ I Annex 2 Members of the Landholders Table ti 2 Or~rganization:: Representative Title Parks Canada Andrew Campbell (Chair) VP External Relations and Visitor Experience Parks Canada Catherine Grenier Dir. Rouge National Urban Park Initiative Parks Canada Dianne Pralow (Secretary) Sr. Realty Advisor Province of Ontario Bruce Singbush Director, Real Estate Policy (Ministry of Infrastructure) Province of Ontario Victoria Vidal-Ribas Assistant Deputy Minister, (Ministry of Strategic Real Estate Asset Infrastructure) Management Division Toronto Region Brian Denney Chief Administrative Officer Conservation Authority (TRCA) City of Toronto John Livey Deputy City Manager City of Pickering Thomas Melymuk Director, Office of Sustainability Town of Markham Andy Taylor Chief Administrative Officer Region of York Bruce McGregor Chief Administrative Officer Region of Durham Nester Chornobay Dir. Strategic Planning Rouge Park Alan Wells Chair Alliance 5 Report to Executive Committee PICKERIN Report Number: CS 10-12 Date: April 10, 2012 ~ 13 From: Everett Buntsma Director, Community Services Subject: City of Pickering Five Year Accessibility Plan (2012-2016) - Endorsed by the City of Pickering Accessibility Advisory Committee - File: A-1440 Recommendation: 1. That Report CS 10-12 regarding the City of Pickering Five Year Accessibility Plan (2012-2016) be received; and 2. That Council endorse the City of Pickering Five Year Accessibility Plan (2012- 2016) as prepared by staff and endorsed by the City of Pickering Accessibility Advisory Committee. Executive Summary: The purpose of the Ontarians with Disabilities Act, 2001 (ODA) is to improve opportunities for people with disabilities and to provide for their involvement in the identification, removal, and prevention of barriers to their full participation in the life of the province. Under;the Act, all municipalities are required to prepare annual accessibility plans, make the plans public and consult persons with disabilities. Under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the government of Ontario has developed mandatory accessibility standards that identify, remove and prevent barriers for people with disabilities in key areas of daily living. The accessibility standards apply to private and public sector organizations across Ontario and set milestones that must be reached every five years or less, so that Ontario is accessible to people with disabilities by 2025. The City of Pickering staff team have prepared the City of Pickering Five Year Accessibility Plan (2012-2016) that positions the municipality to: • meet the municipalities' responsibility to produce an accessibility plan as identified under the ODA • meet compliance with the accessibility standards as identified under the AODA Report CS 10-12 April 10, 2012 Subject: City of Pickering Five Year Accessibility Plan (2012-2016) Page 2 i. 1 4 Financial Implications: Accessible Formats: In order to provide accessible formats to the public upon request, $2,500 has been approved in the 2012 Community Services budget. This budget allocation will be submitted annually and may increase, as appropriate, in order to meet the demand. Facility Upgrades & Roads Upgrades are proposed in specific budget years as listed below and require budget approval. Any project that cannot be completed within the year listed below will be deferred to the following year. Facility Upgrades Roads Upgrades Total Year 2012 $264,000 Capital Budget $150,000 Capital Budget $419,700 $5,700 Current Budget Year 2013 $505,000 Capital Budget $580,000 Capital Budget $1,085,000 Year 2014 $220,000 Capital Budget $530,000 Capital Budget $750,000 Year 2015 $240,000 Capital Budget $700,000 Capital Budget $940,000 Year 2016 $650,000 Capital Budget $TBD Capital Budget $650,000+ Total $1,884,700 $1,960,000 $3,844,700+ Discussion: In accordance with the Ontarians with Disabilities Act, 2001 (ODA), the City of Pickering has prepared annual accessibility plans and has made these plans available to the public. The plans have been a very useful tool in assessing and removing the barriers within our municipal services, facilities, and roads. With the introduction of the Accessibility for Ontarians with Disabilities Act, 2005 . (AODA), the Government of Ontario has gone further to establish accessibility standards for which both public and private sector organizations across Ontario are responsible to meet. The standards set milestones that must be reached every five years or less, so that Ontario is accessible to people with disabilities by 2025. The five standard areas under the AODA include: Customer Service; Information and Communications; Employment; Transportation; and Built Environment. All of the standards (with the exception of the Built Environment Standard) have been developed and are now law. In order to meet the Accessibility Standards under the AODA and meet the requirement to produce an accessibility plan under the ODA, the City of Pickering has prepared a Five Year Accessibility Plan for the period of 2012-2016. This 5 year review cements a long term strategy to meet compliance with the established standards. The Pickering Accessibility Advisory Committee has been consulted and endorsed the Five Year Accessibility Plan (2012-2016) at their meeting on November 2, 2011. CORP0227-07/01 revised Report CS 10-12 April 10, 2012 Subject: City of Pickering Five Year Accessibility Plan (2012-2016) Page 3 15 This Five Year Accessibility Plan (2012-2016) will be available to the public at the Pickering Public Library, and the Customer Care Centre. It will also be available on the City of Pickering website pickering.ca. This Five Year Accessibility Plan (2012-2016) will be provided in an accessible format upon request. The Core staff team will annually review and prepare a status report of the Five Year Accessibility Plan (2012-2016) which will also be made available to the public. In the coming years, the City of Pickering will prepare a subsequent Five Year Accessibility Plan for 2017 to 2021. Attachments: 1. City of Pickering Five Year Accessibility Plan (2012-2016) Prepared By: Approved/Endorse LB Marisa Cabure Everett Bunts & 6ier' Manager, & Recreation Director, Community Services Approved/Endorsed By: Stephen nolds Division Head, Culture & Recreation EB:mc Recommended for the consideration of Pickering Cit Coun it Zol Tony Pre 6-1 , P. Eng. Chief Administrative Officer CORP0227-07/01 revised ATTACHMENT # l TO REPORT #-f ) 0 Z 16 ~cne- t o ~ 2,4 = 1o0T7~% T 0T D ncn c. -n CD =gym o cno m~ x(OD or Q ~ 2) C) o N Q. n N N O C C fn ='O2) 0 CD (D ~o <'0 ~o o CD -0 :9 2) =r a 0 cn CD n a~ov Zcam= (D (D °co a ~w3 CL <cD 3 'o N 5in xcNO,-~ ~T. (D m o o (D v x ~ o ~D 1 (D (a 3 w :3 0 v a o CD OQ w = (D cn cD 0 o n c 0 v O (n cn (D CD v -°a ~ ~ 3 Q 3 co c co ccn CD (D 3 ~ N x fu s v o 3 (D O cn A v -o-ov ~Q CDC cn n O N O v N CD 'O ;L a~ cn 0 r v O -41 ~ v CD < ~ v 0o ~ CD v 5. 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CD Cnn -v< CL m=3m0BCD =0m0cn m m cn' x o CL Nnm-cQQ= w,~Uc0 ~3Qin~ iv n OoQ~«m O m -a 6-33 OQC~nm ~0~°0vQO~ Ovv~D 0 a CL Q0~m0OD o~ m Qcr DO 3m cnm0M=*~p 0~°0 O o r► (p CD ;4: CL 3 =Qr. msv CL M' N0 o ° z=r 00 <~mcav Q m Q o m m m ca C5 0 Z ATTACHMENT #-J--FO REPORT #-C-,,,S 2-q 33 N rvp0 * m O o v o (D 11 m 3 a CD o o n (D CD 3 0 O n a- m O ° n~ 0 s° Oa (D m ° Er 3cu~~(D 8n2=3o 0~D cc ~ Qo 0 c mo 04 3 3 c 1 o m N Q. R,,< N C 3 7_ (D fl- Q- O C O CD 0 C -a 3 m :E (n (n CD CD c a (D ° O O Q,• U) CD f~D C O y CD a Q - = :3 ~ CY E; (D - p 0 0 n 3 c a v o v c e r r (n .(t)r a O a (n `z a* ~ c p _ a -0 < - (D CD (D =r O (D CD 7 N (C p- = 3 p CD O (D CD C 3 0 CD cr a x- CD a (D N0 CD -a -ti m a m 0 N N (ten (C CL 0 cn CL O CD p -0. CD w CD ~ (D O ~ ~ CD CD O pO V. CD -p O w O :3 0 cn CD (n 0 CD 3 0 CD :3 2) C s (n CD -a 3 (p Q' p Q. f-D -a 0 cn =r CD CD =3 :3 (D C N CD (D (D cn O (n = = N 7 n~2 r~ nom= C~~2 r~m> Q- CD C a 3. A: CD C CD C 6 (D (D . X03 ~X `03 03 X- (n Q p c (D ° c v p C (D O O -3 :3 -00 0 To ° o CD u~ c CD m N c= (n a c r« - :3 - cc 0' cc cc M C W C O CD n o o 00 C 0 ~ 0 c: CD w 0 C: CD 0 0"0cy'CDD 3090 3aNCN _0 CD O p O CL cW« v p a~ Q C -0n (~D o n (p N cn r,3 O N O ~ CD v v p (D O w O O 0 .1. O Q O O p N C p 3 v w W 0` O 0m CL 3 :?~3N ~m rv c r« (D :3 0 CD CD --h < CD CD 0 ((D CD O ~ Q- Z CD CD M cn = 00 : co ~o -+~3 o n < c;a a 5'3 cc ~•3= (D ~o ° fD C~ CD CC 1. 0 (D 0 (D n C °v a0a rnc3~ q~oa 'a c~o ~ .c°" vQD Q3 0. :3 cc N CD o v c o o :3 ~CD 0 cCD CD p c~ ~c~ v~x - c v c :3 vN Ov (n O -1 :3 p CD a 00 ATTACHMENT #_!-TOGREPORT# GS ~D ^ Z 34 0 Own vo N CD 3 0 T5 y V O 0 (D 0- 2) Q3m 0- -0m3m°5 m o°°m o r 0. in 00 (D a) O (D U =1 O (D X ~ (D X =1 N a- CA D -0 C co (a ao(Q v 60 0 ~ cl) < CD CD Cr (D ~ Q O av ~ = ~3 ~ a) ~ 0 a) (D ~ (On (D o F). a) o F v (n v w " a) cn d 3 O (D o CD ° CD =r CD o = ( -0 ° j ((D N 03CD ~ D~<CD 0~ (nom-1 * z T °~.N °~.CD Q h 0 CD CD CD ,BCD 0 -0 CD 0 w (D (D v -°a O 0 m n' (D a W o CD Q "f cn -1 Cnn (D :3 O Q - O 0- (D . 0 :41 a ~ 0 0_ cn C in w 0 o v -a cn 0 ~0 s 0 0 v v Q3 -Q3 CD CD x CD 0 CD cn CL 3 a- m .0 Q CD 1-+- 0 !A w o o- m~ mK~D :3 =3 o° ocN 0 o- .ao (D -a (D -0 :3 3w_ 3v_(n (D r C r s D Q -I --I E m -I D m x v X CD x w ::r X x a ~v m-o. 00 cn CD 0` n v a) 0 0 W C O- (D n Oh 7 (D O O~ :3 cn =r ;J. :3 O O• (D Q O X. -0 O < :3 O CD -4 ( ° -n a- ( (D (D n (n ::r (Q W CD r v fn O W Q. (n F) C (D ;:w W CD cc CA 0 fn X 0 N. 0 cr 0 0 =r 0 0 r 0' (D 0 0 (D 0 co ~ co c°D aoi c: 3 v aNi W 3 a ° 0 (D (D (D (D N X o O N c°) 3 Q -0 c v (D c (D -a CD ox• mvv - w x CD CD --h cr N co o m cn CD 7 Q. cn (D ATTACHMENT #-A-TO REPORT # C~ l O ~ ~ ea-~2Df--C- 2q 35 N N Non 0 0 02)3 O CD _ O r+ m:3 aw3QOva-0Dnv0- cncm r 0c cn m-acD 3cOD9 CD CD ~0 "00~~vmN (Fn(D CD • - cn cn 3 =3 O a) o p 0 cD (D (D(Q (D 1 7 CL A) -1 0 (D ? CD (D * C7 0 = c p (Q N CD Xv -h 19 ,rte p ~(D a i -1.. O (D a Q~ .+CD (D 0 0 a 0 (D O 0 ::r O (D to -D fD 0 O CD (Q a :3 :3 =r O 0 -1 to 3 n (n CL cn (D ~ c cn Q. -1 Cv p 0 O 0 CL CD 0 rr U (D "!o 6 (D (D Q. a 2) (D cr x, U) in O CD con N N= O~ 3 (D 1 :3 0 3 70 - FD' =r =r =3 :3 0 :3 sv c Q CD D O :70 p N 'a O c L a 9. 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O (D fn 0 0 0 2) 0 n N ID CD =r. 0 -0 0 C O O a1 3 N 0 O O CD "O "0 CD CD 0 O- 0 v°i=83CD30C 3 nCLr~ ;r C' @ CD CAD off (n (=a 3 ~ l ~ o P-CCDD ° v O CD CD ,:3 cn (a 0 -a 0 -1 a~ CD C-) O CD in 0 0 3 0 ON I ° ° ;u m 3 I CD 0 + CD CD ° ;T -3 1.0 ° ~"m A :3 x m m m C~ ° m m o v n N- 0 CD N0~ 0< o CD ~ 0 °"ca~ I cQ300 a °o r* _ D v -h CD Q a 0.0 ah 00 cn O 0 O N cn 3 V♦ v (n 3 co C s a) CD l< cf) 3 c v O ° w ~ -°"o(n :3 (o Dv O. W v C ° :E :3 0 ::r CD CL Q 3 ~ ~c° -0 E3 CD 0 - O Qua ~ v - CD v :3 n (a 3 (n• CD n CL Q v c ° - o - =3- a cn CD - v C) :3 CD cn -0 0-° ai CD con m w=m ~ mCn~~ °'0 EA t~ Efl Efl Efl <A 0 CD CD 3 c ~ U' iv oC°n ~vo-a 1-* 0 w O o c °o ° C) C) ° °°o V°o crN ~a ° O O O :9CD -0 c~ FP X n~ .0 3 C ° c0 o s CD c E: CD <C- ° cnB* o 0 2) CD DNODoDNO 0: DONDNOC° 3 0 0. - CL CD - CD N N N O N N ~n O O O C -69 O O ° 0 C n C 0 0° N C C) c o l O 3 0 CAr► N CD N CD <-1 v °O Cr : Cn p Cn 0 C.0 2) -4 a) -4 0 CD W D oo cn oo to D Oo ° 0 ~ 0 C) 0 a- CD O Q Q N~3 O c° -n 0--l CQ ~ C(a N) (a C CD CD D v CD W C7 CD l<~ co CD CD CD ;:v W a) .A (n ~ O O CD ccn O O CD CD : CD O. =*i CD CD N ~ Q Cn KFTACHi SENT #.~._.•.TO REPORT# C~ IO Z ,~-~e 22 of 2 37 -C -I Cn o O_ n Z D E X 3 r- =r 0° 60--l 0 5- C ao m m'o o m Q p_m -•O 0 m Q=o N cD 0 (n CD CD 3 cn C/) :3 CA 0 to CC CD m o m v x Er CD 3 a -n 0 x ° can is CD CDV c c o c CO w a :3 O ° 0 CD c o O n a N m o s~-0 ~CU3 ° ::r 04 w v*Q°ao* CD 0 3 CD 3 ~o cn _ o 3= sli ~33 :3 0 0CD :3CD CD - CD I n'Cd CCDD~~cns~ CD CD cn CD N =r m n? ?3 j. 3oOmoo o m CAD cc°D -0 30003Cn3 w CD xcn3cn0 I0c CL 0 a) v a o o c 1 p sy =3 3 m CD 0. =r 3 Q' o w CD CD O cn Do N 0_ w -I. X C D C-) CD o23 Cn m m I ° m ;C7 3 cn v ° iv c m Q 3 CQ -n Q- O 0 CD 3 m p COD 90 3 CD N is N CD .(A ffl (A .69 EA .69 <A .69 {A w o C" N M O M N O co N O O O C3i M O N co O O O O O O O cn cyl C) C) O O O O O O O O O O O O O O O O I DoDoD0DoDoDoDoDo Dorn 0 " O ~ 0 " O " n " 0 " 0 " n -L 0 _a Q O W O w O w O W OO W o0 w oO w O0 W Oo w c nc nc 0a 0c 0c 0c 0c n r nm c,'7 Cr- ~'7 cn-° cn~ cn° o wv ~v -4 v vv -4W -4 v -q v v'M vv N " -w co wD(D Dco D(p DCD D(o Dco D0ao -%oo_. 0 0 0 0 0 0 o c0• cQ c c c c c c c m m 7 =3 M :3 =3 N N ATTACHMENT !-TO REPORT #CGS t,O _ Q- 3 8 ~c- 23 <-D~ 2~ 0 CLo o CCDD 0) ((D o n CD v CD *CD CCDL (0D N O N S2. 3 0 m 3 0 0 O o 0 ~ CD Cn - c~ .16 o (n n o o cn 3 CD cn o ~c v 0 0 0 c- :3 o n cn ;:v °c n m o ' CD 3 cc r« cn v v cn o n ~ N g CD ; 0 a) 00 (D w ~ N Q Q v Q v o r► 0 Q o n Q 3 cDD o r- (D =3 o A O O ~ CD 0 -a o (n Q X 0 v O 0 0 0 v Cn O Q. "O Q CD X Efl Efl 4A <A 0 EA b9 b9 b9 0 w O N N0 <~7t W O W N O O O O * O O O Q C) CD C Q C) C) CD O O O O O Cl O O O O O O O O O Do DoDocc yNDNDN~ O Ln O 1 O L I! 0~ C0) ~ c0i a c0cnc(~~' c°0 0 ON.< ~v~v~v D ~W~ v~ W~ o W~ v~ V~ 0 WcoCO~ -~co W D ~W~W0) c c c 0 c c CL CL 0- :3 (Q (O (Q 0 Q Q 0 (O (O CD CD CD c CD CD h N ' W ATTACHMENT -TO REPORT # ~ \D _ k 2 Paoy- 2A 39 (D o Cn m~ o c am 00;u c cn O 3 ai o o CD n CD m o w D*.. o0~Q~..OQ-0 ~ G)°cc~°CDD~CD CD 0 CD 0, w X CD :3 cn cQ 3 N - CD I 0 a c0 0 0' 3 o 0 2.0 > -0 U2 0 CL CL Z 3 4. c: 0 l< CD CD cn co < :E - v 0 =r 0 -1 3y o 5 ~ ,•3CD CD 0110 -0 &; 0 C CD _0 D Q M 3QXV 3 C"" O , Q o = CD O 0 CCDD CD 0 5D O 0 N C ~ CD O CD ~ ar w N CD ~ 0 v O m o 3 cr =y o :5. 0 v CD CD CD' CD = O fn 0 cn n _ Q O 0- 0 O CD CD O -fA 0) O N N 0 Q O N O O C) 3 CL C CD O O O COE O O O + D v 3 + CD CD ~ CD' v 0 DONDON yCD> 0~ 0 ~ 0 ~ 0 ~ rn 0)rn a 0 O O O CD c n c n c n c C-) o~~~~ D w0) vw vv ° v C N ~ ~ % 0 CD wcoco co mco CD 00w c 0- 0 CD CL c0 c0 c0 cc 0 CD CD C CD v 3 Q CD 3 Q CD N CC O Report to Executive Committee PICKERING Report Number: CS 11-12 40 Date: April 10, 2012 From: Everett Buntsma Director, Community Services Subject: T-1-2012 - Asphalt Resurfacing on Various City Streets - File: A-1440 Recommendation: 1. That Report CS 11-12 of the Director, Community Services regarding the tender for Asphalt Resurfacing on Various City Streets be received; 2. That Tender No.T-1-2012 submitted by Four Seasons Site Development Limited in the amount of $535,897.42 (HST included) and a net cost of $482,592.23 (net of HST rebate) be approved; 3. That the total gross project cost of $699,748 (HST included), including the tender amount and other associated costs, and the total net project cost of $630,145 (net of HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project by transferring the sum of $630,145 from Federal Gas Tax Reserve Fund, as provided for in the 2012 approved Roads Capital Budget; and 5. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: As part of the 2012 Roads Capital Budget, asphalt resurfacing for Gablehurst Crescent, Barnwood Square, Dreyber Court, Greenridge Drive, Rodd Avenue, Sideline 20, Aspen Road, Anthony Court, Foster Court and Houston Court were approved as construction projects. Tender No.T-1-2012 was issued on Wednesday, February 22, 2012. The low bid of $535,897.42 (HST included) submitted by Four Seasons Site Development Limited is recommended for approval. The total gross project cost is estimated at $699,748 (HST included) with an estimated total net project cost of $630,145 (net of HST rebate). In accordance with Purchasing Policy Item 06.12, a tender exceeding $125,000 is subject to Council approval. Report CS 11-12 April 10, 2012 41 Subject: T-1-2012 Asphalt Resurfacing on Various City Streets Page 2 Financial Implications: 1. Tender Amount Tender No. T-1-2012 $474,245.50 HST (13%) 61,651.92 Sub-Total 535,897.42 HST Rebate (11.24%) (53,305.19) Total $482,592.23 2. Approved Source of Funds Roads Capita l Budget Location Project Code Source of Funds Budget Required Gablehurst 5320.1221.6250 Federal Gas Tax $100,000 $64,679 Crescent Barnwood Square 5320.1216.6250 Federal Gas Tax $265,000 $119,517 Dreyber Court 5320.1222.6250 Federal Gas Tax $80,000 $71,800 Greenridge Drive 5320.1220.6250 Federal Gas Tax $35,000 $20,040 Rodd Avenue 5320.1219.6250 Federal Gas Tax $60,000 $37,056 Sideline 20 5320.1218.6250 Federal Gas Tax $150,000 $92,451 Aspen Road 5320.1215.6250 Federal Gas Tax $205,000 $151,286 Anthony, Foster & 5320.1217.6250 Federal Gas Tax $135,000 $72,316 Houston Court $1,030,000 $630,145 3. Estimated Project Costing Summa Tender No. T-1-2012 - Tender for Asphalt Resurfacing on Various City Streets $474,246 Associated Costs Materials Testing $25,000 Miscellaneous Costs $20,000 Construction Contingency $100,000 Sub Total -Costs $619,246 HST (13%) 80,502 Total Gross Project Costs $699,748 HST Rebate (11.24%) _($69,603) Total Net Project Costs $630,145 Net Project Costs over under Approved Funds $399,855 CORP0227-07/01 revised 4 2 Report CS 11-12 April 10, 2012 Subject: T-1-2012 Asphalt Resurfacing on Various City Streets Page 3 Discussion: As part of the 2012 Roads Capital Budget, asphalt resurfacing of Gablehurst Crescent, Barnwood Square, Dreyber Court, Greenridge Drive, Rodd Avenue, Sideline 20, Aspen Road, Anthony Court, Foster Court and Houston Court were approved as construction projects. Tender No. T-1-2012 was issued on Wednesday, February 22, 2012 and closed Thursday, March 8, 2012. The low bid submitted by Four Seasons Site Development Limited is recommended for approval. The total gross project cost is estimated at.$ 699,748 (HST included) with an estimated total net project cost of $630,145 (net of HST rebate). Four Seasons Site Development Limited has previously worked for the City on Tender No. T-11-2010 Full Asphalt Replacement - William Street & Sixth Concession Road, Asphalt Overlay - Sideline 4 and Tender No. T-4-2011 Asphalt Overlay for Sheppard Avenue, Toy Avenue, Sandy Beach Road and Luna Court, and is deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, proof of Confined Space Entry Procedure and a list of employees trained, a current WSIB Workplace Injury Summary Report and Certificate of Clearance issued by Workplace Safety & Insurance Board as submitted by Four Seasons Site Development Limited, have been reviewed by the Coordinator, Health & Safety and deemed acceptable. The Certificate of Insurance has been reviewed by the Manager, Finance & Taxation and is deemed acceptable. In conjunction with staffs review of the contractor's previous work experience, with the City of Pickering and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Community Services Department, Engineering Services Division recommends acceptance of the low bid submitted by Four Seasons Site Development Limited, for Tender No. T-1-2012 in the amount of $535,897.42 (HST included) and that the total net project cost of $630,145 be approved. Attachments: 1. Supply & Services Memorandum dated March 9, 2012 2. Record of Tenders Opened and Checked 3. Location Maps CORP0227-07101 revised Report CS 11-12 April 10, 2012 Subject: T-1-2012 43 Asphalt Resurfacing on Various City Streets Page 4 Prepared By: Approved/Endorsed By: )zz4x-lzc~4 Darre Selsky, C.E.T., MM III Everett Bun a, D, CMM Supe isor, Engineering & Cap I Works Director, Community Services Vera A. gemacher Gillis Paterson, CMA CSCMP, CPPO, CPPB, C.P.M.; CMM III Director, Corporate Services & Treasurer Manager, °Supply & Services Richord Holb n,. P. Eng. Div ion Hea , Engineering Services DS:ds Recommended for the consideration of Pickering ity Counc' . 23, Zo /Z Tony Prevedel, P.-Eng. Chief Administrative Officer CORP0227-07/01 revised ATTACHMENT# TO REPORT# CS I I iZ 4' 4 I of z E City n ~I, MAR CITY ZOIZ - Y OF PIICK~9~IINO Memo D CKERING ENGINE ING sEnvcci:s March 9, 2012 To: Richard Holborn Division Head, Engineering Services From: Vera A. Felgemac_ her Manager, Supply & Services Copy: Supervisor, Engineering & Capital Works Subject: Tender No. T-1-2012 Tender for Asphalt Resurfacing on Various City Streets - File: F-5400-001 Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering documents and drawings for the above mentioned tender. Seven (7) bidders submitted a tender for this project. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03(w). Three (3) bids have been retained for review at this time. Copies of the tenders are attached for your review along with the summary of costs. SUMMARY Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Four Seasons Site Development Ltd. $531,377.42 $535,897.42 Ipac Paving Ltd. $625,161.53 $625,178.41 Furfari Paving Co. Ltd. $647,358.02 $647,358.02 D. Crupi & Sons Ltd. $714,099.60 $714,099.60 Ashland Paving Ltd. $745,022.25 $745,022.25 Miller Paving Ltd. $811,068.36 $811,068.36 C. Valley Paving Ltd. Automatic rejection - Tendering deposit not sufficient. Reference: Purchasing Policy No. PUR 010, Procedure No. 23.02, Item 10(e), 113 Item 11, 25, 26, and 27; TS Item 3. ATTACHMENT#_1 _ TO REPORT#CS a, of o~ 45 Pursuant to Information to Bidders Item 28, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) A copy of the Health and Safety Policy to be used on this project; (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board,. (d) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project; (e) A list of employees trained in the confined space entry procedure who will be working on this project; (f) The City's certificate of insurance or approved alternative form completed by the bidder's agent; broker or insurer; (g) list of Sub-Contractors in accordance with General Conditions Item 34; (h) Waste' Management Plan to be used on this project in accordance with Tendering Specifications Item 18. Please include the following items in your Report to Council: (a) if items (a) through (e) noted above, are acceptable to the.Co-ordinator, Health & Safety; (b) if item (f) - Insurance is acceptable to the Manager, Finance &Taxation; (c) any past work experience with the low bidder Four Seasons Site Development Ltd. including work location; (d) without past work experience, if reference information is acceptable; (e) the appropriate account number(s) to which this work is to be charged; (f) the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals; and (i) related comments specific to the project. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Serv ces. Ai VAF/jg Attachments March 9, 2012 Tender No. T-1-2012 Page 2 Tender for Asphalt Resurfacing on Various ATTACHMENT #-:L. TO REPORT# 46 of F- z w O ~ U ~ o 'v a~ a a ~ c 7 CU r c U) -14 aoi a o d Q' `m D Q -a 1 1 ~i E E wl O. ~ L U R ~ 2 C ~ U O 04 L O Z 04 w,, O Z n i d 'a O Y LZ.J N ~F-m _ m U CI Q: ~ C1 ~O ~ EL Oi R Q L O ~I Q- ro -ro Z, N C~ 13 0 a~ U 0 00 0 I o Q Q 04 N N W F- o ~f U .a RS O d ~ N ~ Z co a ° J LU I- Z J J U) _ (n 0 a W° -0 J m U) co CL > O U' U- 03 > > -a a. (D CL m V) U ~ I L > Q U Li :3 0 LL U ~ / ATTACHMENT# ~ TO REPORT#~ Citq 0~ f of . 2 47 ENGINEERING SERVICES DIVISION Attachment for Tender T-1-2012 Asphalt Resurfacing on Various City Streets oa ~ ~\NGN P MOUNTCASTLE A Q~ U i tiF o 0 U CRESCENT Y~ U ~W0 .Op cL 0 E 0 REDBIRD W \OG OR\J 7 J Y RIF X E T PR I\N ; tt -7 J sOUP Oz o N ~ N CRESCENT O > ~ 2 Z rc Y a O D 6 >j 1 GLENANNA W W E~URST O CRES. dO GPg~ Z~. O pp', SCENT Y7 A 3 O RE 00 yiJ O ON O Z Z p 0 6 Y SUBJEC O .0 U S. r a O S W - i mr~ m U gON\TP O Y~U JOY E 1 PJENUE ROW NT RE Location Map - Gablehurst Crescent A PPRK o ~ Eft SSR . 005NM\~~ o FERNO`\Ff WN~PjS~ANE a 00 J J . Y~~ 6PRNW0 a a SOOpR~ K HoOM ALL GRAS o ~ Lo JpG R T OOE SUBJECT pvENU~ SEPA OoL o 0R AREA SG p F \NOH Location Map - Barnwood Square ow'N - Off` p W\" \ N 'W"CESS OT GETP aQO~c a o x ~ aT d O a ~ a PCKEPIOG y ` pE~ ~PLEi O ~D~aT o v Q SUBJECT ooa+Lp"o O~ AREA !O ✓ ~ 5 FARK .i DE\f E"~TEP WPLE ylE ~TN ///rrr .{I ~pU PP ~ ` Q Pad \ VV Location Map - Dreyber Court ATTACHMENT#__3___- TO REPORT# 11- 12~ Of 48 ROPO Nwo 5 \pN OREUN Co D. GE 5 CN GpN S\xj)rA OR pUB Fp0 O~ V1 L16R O W JW J M1,ICY50Np0~ . ~ PUBU H p~ WooD GR~~NR\OG ~Z Q ORPPRK & \J 0 i! p © TIRE z MMU"ITM SUBJECT 77 U AREA W ll Location Map - Greenridge Drive IM10NV N CPI. LREEK P C pEt1iCOpi n pRE 1 00N5EpJP110N SUBJECT 3 ob AREA ~~~NJE U~ R \pKE ONT0110 Location Map - Rodd Avenue N c-` ° REED y o J o°a KL S~~' O Z N tt Q w U ~ o SUBJECT a u N AREA o U Pc°R N ~ OP OP ~ GPNP ~O ~~~4, ZRPNS/ Location Map - Sideline 20 A TACHMENT# TOREPORT# CS Il-l;~L- _of. _ 4/0 RUB SUBJE AREA WR y=' w'a w,,Rr NeL' rKERSOK FRRR . ztO ,Ma O Rawy PRRN yj R'°e W" SUf~Urcwp'' YsT[ wpK 5c ~ R' .plw MC' Location Map - Aspen Road. 9 J a Q Adp 0 . [N RpK C~r Q HULL Z O af1RE~ 4 N ~ . ~Sp ~K O pJNMppPE c~ 1 ` MfMpPVl { POK L F~R 11 SRS SUBJEC AREAS ~RFF oRrL € W,tw`0 ~ sa, ~ 'i GREEK pRw ,R F'C'r 0N AREA ~w GGNSERVAr1 O Location Map - Anthony Court, Foster Court & Houston Court I Proposed Construction Includes: Asphalt and surface treatment removal, supply and installation of new base and top course asphalt resurfacing on Gablehurst Crescent, Barnwood Square, Dreyber Court, Greenridge Drive, Rodd Avenue, Sideline 20, Aspen Road, Anthony Court, Foster Court and Houston Court. General works also include spot repairs to existing concrete curb and gutter, concrete sidewalks, gravel road shoulders, driveway aprons, fine grading and line painting where required. City Report to Executive Committee PI rKERING Report Number: CS 12-12 50 Date: April 10, 2012 From: Everett Buntsma j Director, Community Services Subject: Great Lakes Protection Act File: A-1440 Recommendation: 1. That Report CS 12-12 of the Director, Community Services, regarding the Great Lakes Protection Act be received; 2. That the City Clerk forward a copy of Report CS 12-12 to the Ontario Minister of the Environment for consideration as input into the proposed Great Lakes Protection Act; 3. That the Province be requested to provide consideration for the provision of a stable infrastructure funding source for municipalities to undertake required retrofits; 4. That the Province be requested to immediately update the Stormwater Management Planning and Design Manual so that Municipalities have the tools they need to ensure their stormwater systems are resilient in light of climate change; and 5. That the City Clerk forward a copy of Report CS 12-12 to The Regional Municipality of Durham, Toronto and Region Conservation, Central Lake Ontario Conservation, and the area municipalities in Durham Region. Executive Summary: The Great Lakes are a valuable asset for all Canadians. Protection of this unique ecosystem is important to ensure. its viability of remaining a significant resource and asset. In the November 22, 2011 throne speech, the Ontario government announced plans to develop and introduce a Great Lakes Protection Act. On February 13, 2012, Mayor Ryan was invited to attend a meeting with the Minister of the Environment, the Honourable Jim Bradley, and other municipal leaders, to discuss the issues and impacts surrounding the Great Lakes. New and re-emerging issues surrounding the Great Lakes include climate change, chronic low water levels, invasive species, and degraded water quality. Climate change projections indicate an increase in intense rain events, which will impact the Great Lakes by increased soil erosion, land and water quality degradation, flooding and infrastructure failure. Chronic low water levels will have a huge economic impact on 1 Report CS 12-12 April 10, 2012 Subject: Great Lakes Protection Act Page 2 51 municipalities with respect to tourism, recreation and commercial components. The Province needs to immediately update the Stormwater Management Planning and Design Manual so that municipalities have the tools they need to ensure their stormwater systems are resilient in light of climate change. In order to meet the shared goals of economic and social development as well as protecting the environment, municipalities must have a stable source of infrastructure funding. Municipalities cannot make these investments alone, this requires financial assistance to follow through with retrofit projects that deal with flooding, water quality and erosion, all of which have an impact on the water quality of Lake Ontario and the Great Lakes as a whole. Financial Implications: Not Applicable Discussion: One of North America's greatest natural resources is the Great Lakes. It is the largest freshwater ecosystem in the world, with over 98 per cent of .Ontario residents living within its' watersheds. The Great Lakes hold 20 per cent of the world's available freshwater, and supplies clean drinking water to over 70 per cent of Ontarians. They also fuel our economy by providing water for industries such as: factories, pulp and paper production, farming and power generation. The Great Lakes are also extensively used for shipping and support a valuable commercial fishing industry as well as tourism and recreational activities. More than 33 million people now depend on the Great Lakes for industrial, agricultural and residential needs. The Great Lakes are a valuable asset for all Canadians, but they are vulnerable and facing pressures like climate change, habitat loss and degradation, pollution, invasive species, and other threats. Protection of this unique ecosystem is important to ensure its viability of remaining a huge resource and asset. In the November 22, 2011 throne speech, the Ontario government announced plans to develop and introduce a Great Lakes Protection Act. On February 13, 2012, Mayor Ryan was invited to attend a meeting with the. Minister of the Environment, the Honourable Jim Bradley, and other municipal leaders, to discuss the issues and impacts surrounding the Great Lakes. The following represents the discussion that occurred during the meeting, including some issues and items for consideration made by the City of Pickering for inclusion into the proposed legislation. Issues The Great Lakes' ecosystem new and re-emerging issues include climate change, chronic low water levels, invasive species, and degraded water quality The integrity and future of the Great Lakes' ecosystem is threatened not only by the familiar problems of the past, such as pollution from legacy toxic chemicals like PCBs, CORP0227-07/01 revised ~ eport CS 12-12 April 10, 2012 Subject: Great Lakes Protection Act Page 3 DDT and mercury, but by the impact of new challenges and threats. Despite the progress that has been made with respect to the 43 Areas of Concern, that were identified in the mid-1980s under the revised Canada-United States Great Lakes Water Agreement, much more work is required as concerns over non-point source pollutants and new classes of chemicals are on the rise. New and re-emerging issues surrounding the Great Lakes are: climate change, chronic low water levels, invasive species, and degraded water quality. These issues are not independent of one another, rather, they are interrelated, with a change in one affecting the others. At the core of all the issues is climate change, which is exacerbating the Great Lakes' ability to remain a resilient ecosystem that can overcome these threats. The Great Lakes are vulnerable to a changing climate Recent studies have indicated that rising temperatures and changes in precipitation that are characteristically known as climate change will have a huge impact on the Great Lakes' water resources. A changing climate will affect both water quality and quantity. Rising temperatures in both air and water increases the rate of evaporation which in turn results in lower lake levels, reduced ice cover and longer renewal times for the lakes, despite increased precipitation. The increased variability in timing, intensity and duration of precipitation is expected to increase the frequency of droughts and floods in the Great Lakes' region. There is a misconception that the Great Lakes replenish themselves each year with rainwater. This is not true, they are renewed by precipitation at a rate of only 1 per cent per year. Chronic low water levels will have a huge economic impact on recreation and tourism opportunities for municipalities Historically, water levels within the Great Lakes have been artificially controlled following the construction of the Moses-Saunders hydropower dam and the St. Lawrence Seaway in the late 1950s, which were required to control the flow of the water levels in order to promote marine traffic and trading. Changing water levels have also historically impacted the shoreline wetlands and marshes that surround Lake Ontario, such as Frenchman's Bay in Pickering. By not having the natural fluctuating water levels they had prior to opening of the Seaway, the plant communities and succession of the wetlands were disrupted and therefore altered. Climate change will only exacerbate this situation even further, which will diminish the wetlands' ability to offer water quality functions and flood control protection. Chronic low water levels will have a huge economic impact on municipalities with respect to tourism, recreation and commercial (such as Oshawa Harbour) components. Lower water levels will expose more shorelines, diminishing the aesthetics and enjoyment of recreational properties. The access to'harbour entrances could be significantly impacted by compromising the boaters' ability to safely get in and out of harbours. Design changes to harbor entrances and increased dredging may be required to maintain these operations in the future. Recently, the City of Pickering has CORP0227-07/01 revised Report CS 12-12 April 10, 2012 53 Subject: Great Lakes Protection Act Page 4 completed an environmental assessment for the Frenchman's Bay Harbour Entrance, which will result in the creation of a safe harbour entrance that supports the marine functions of the Bay, while preserving and enhancing the ecological conditions. Invasive species have radically altered Great Lakes food chains and processes Invasive species or non-native species are nothing new to the Great Lakes; to date an estimate of 163 non-native aquatic species has been introduced into the Great Lakes over the last 200 years. The introduction of commercial ships following the opening of the St. Lawrence Seaway, resulted in the dumping of ballast water from foreign ships into the Great Lakes, introducing organisms from all over the world. Ballast water is assumed to be responsible for 55 to 65 per cent of the recorded aquatic invasions. Though seemingly harmless, many invasive species, like zebra mussels and sea lamprey eels, are permanently altering the health of the Great Lakes ecosystem by competing for resources and habitats with native species, and causing tremendous economic damage. Climate change will aggravate the existing invasive species problems in the Great Lakes, and warmer waters could also lead to an invasion by new exotic species. Lower lake levels and increased air temperature will also lead to more invasive plant species in shoreline wetlands, again leading to a change in function for the wetland communities. Furthermore, both the feeding and spawning activities of carp are readily known to uproot and crush aquatic plants, such as the emergent and submergent vegetation in the coastal wetlands and marshes, which has led to installation of carp barriers in an attempt to save these wetland complexes from destruction. Degraded water quality will continue with new pollutants and increased intense rain events Degraded water quality of the Great Lakes is a long standing issue as evidenced by the Great Lakes Water Quality Agreement between the United States and Canada, which was first signed by both countries in 1972 and has been amended and revised in 1978 and 1987. The Water Quality Agreement is currently being renegotiated between the two countries to address new threats and concerns, including the proliferation on non- point source pollutants including the introduction of a whole new class of chemicals including endocrine disrupters as well as pharmaceuticals, flame retardants, plasticizers, and pesticides, none of which are covered by the Agreement. As stated above, climate change projections indicate an increase in intense rain events, which will impact the Great Lakes by increased soil erosion, land and water quality degradation, flooding and infrastructure failure. Furthermore, warmer waters are conducive to algae growth and reduced water levels mean that water quality targets would be harder to meet, and costs of water quality control would increase. CORP0227-07/01 revised Report CS 12-12 April 10, 2012 Lakes Protection Act Subject: Great 5 4 Page5 Items for Consideration In order to meet the shared goals of economic and social development as well as protecting the environment, municipalities must have a stable source of infrastructure funding Ontario Municipalities own the bulk of the infrastructure in the Province and are already facing difficulties in managing and retrofitting their aging infrastructure. Of particular concern are areas south of Highway 401, as most were built out prior to current day stormwater management practices. It is a challenge to accommodate the required new systems in the limited space in these highly intense urban areas. Increased urbanization, dictated by the Province under Places to Grow, has mandated many municipalities to put intensification into these older areas that do not have the adequate stormwater management infrastructure to meet current standards, let alone to account for growth. Municipalities are,responsible for a wide range of public infrastructure beyond stormwater systems and have to make the most judicious use of limited funds to benefit its residents. Current federal and provincial programs that support municipalities investment in infrastructure are coming to an end. In order to meet the shared goals of economic and social development as well as protecting the environment, municipalities must have a stable source of infrastructure funding. Municipalities cannot make these investments alone and require financial assistance to follow through with the retrofit projects that deal with flooding, water quality and erosion, all of which have an impact on the water quality of Lake Ontario and the Great Lakes as a whole. For example, the City of Pickering completed the Frenchman's Bay Stormwater Management Master Plan in 2010, which consists of a suite of projects, programs and policies designed to address issues related to flooding, erosion and poor water quality discharging into Frenchman's Bay and eventually Lake Ontario. The recommended Master Plan has a 25 year implementation period with a total cost of $55 million dollars. Furthermore, the total cost for the reconstruction of the Fenchman's Bay Harbour Entrance is $9 million dollars. The Province needs to immediately update the Stormwater Management Planning and Design Manual so that municipalities have the tools they need to ensure their stormwater systems are resilient in light of climate change The Province, through the Ministry of the Environment (MOE), sets the guidelines for stormwater management through the Stormwater Management Planning and Design Manual, 2003 (SWM Manual). The current SWM Manual is mainly based on knowledge from the 1990's that does not consider climate change adaptation. Some municipalities, including the City of Pickering, are striving to set higher standards for their stormwater management infrastructure to ensure they are functioning as designed in accordance with the Certificate of Approval (CofA) and are resilient in light of a changing climate. However, they are often faced with difficulties in achieving these higher standards as CORP0227-07/01 revised Report CS 12-12 April 10, 2012 55 Subject: Great Lakes Protection Act Page 6 developers offer strong opposition stating that they are not required as they are not in the SWM Manual set by the Province. Further to this, stormwater management. infrastructure is also govemed by the CofA issued by MOE, which can be obtained by developers and consultants with little effort or details and in many cases prior to Municipalities, Conservation Authorities and Ministry of Natural Resources approving the infrastructure. This is of concern, as following assumption of services, the municipality takes ownership of the infrastructure, and by extension, the CofA. On May 18, 2010, the Province introduced the Water Opportunities and Water Conservation Act, 2010 (Bill 72), which later received Royal Assent on November 29, 2010. Schedule 1 of this new legislation enacts a stand-alone act, the Water Opportunities Act, 2010. Part III of the Water Opportunities Act, 2010, enables MOE to require municipalities to prepare municipal water sustainability plans for water, wastewater and stormwater infrastructure. The sustainability plans may include an asset management plan for the physical infrastructure, a financial plan, a risk assessment (including risks posed by climate change), and strategies for maintaining and improving the municipal services. The new Act will also enable MOE to set water indicators and targets for municipalities, and to require them to measure and report on their performance. Of particular concern is the apparent contradiction of the above-noted items. The stormwater management guidelines that are set by the Province do not reflect climate change, or provide municipalities guidance on how to design infrastructure for the increased high intensity storms, but yet the Province can require municipalities to ensure that their infrastructure can withstand the impacts of climate change. This contradiction has been known to MOE for the past five years following an Application for Review submitted in April 2007 under the Environmental Bill of Rights. Following this, in 2010, the MOE completed a review of the need for a new policy, Act or regulation to deal with municipal stormwater management systems in Ontario municipalities in light of climate change. One of the key findings of the completed MOE policy review was that "the 2003 Stormwater Management Planning and Design Manual requires updating to include additional best management practices for climate change adaptation for municipal stormwater management." Given that the Great Lakes Protection Act will be the second piece of legislation introduced by MOE in the past few years that would speak to water resources and climate change, it only seems prudent that this contradiction be resolved as soon as possible. The Environmental Commissioner of Ontario in his 2009/2010 Annual Report stated that "the Province needs to take responsibility to ensure that municipalities have the tools they need to adapt stormwater systems to climate change." Updating the SWM Manual would also be in conformance with Action 10 of the Government of Ontario's Climate Ready: Ontario's Adaptation Strategy and Action Plan 2011-2014. CORP0227-07/01 revised Report CS 12-12 April 10, 2012 56 Subject: Great Lakes Protection Act Page 7 Summary In order to meet the shared goals of economic and social development as well as protecting the environment, municipalities must have a stable source of infrastructure funding. Municipalities cannot make these investments alone and require financial assistance to follow through with the retrofit projects that deal with flooding, water quality and erosion, all of which have an impact on the water quality of Lake Ontario and the Great Lakes as a whole. The Province needs to immediately update the Stormwater Management Planning and Design Manual so that Municipalities have the tools they need to ensure their stormwater systems are resilient in light of climate change. Attachments: Not Applicable Prepared By: Approved/Endorsed By: Mari ee Gadzovski, M.Sc.(Eng.), P.Eng Ever~f Buntsma, NPD, CMM Senior Water Resources & Environmental Director, Community Services Engineer Ri and W. ;Holborn, P.Eng "vision Head, Engineering Services MG:mg Recommended for the consideration of Pickering City Council 21 Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised City Report to Executive Committee PICKERING Report Number: CS 13-12 Date: April 10, 2012 From: Everett Buntsma Director, Community Services Subject: Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook Avenue Amendment to By-law 6604/05 - File: A-1440 Recommendation: 1. That Report CS 13-12 of the Director, Community Services regarding the installation of stop signs for safe pedestrian crossings at two locations on Major Oaks Road and one location on Dellbrook Avenue, and a proposed amendment to the municipal traffic and parking by-law 6604/05 be received; 2. That the attached draft by-law be enacted to amend Schedule 7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed addition of three additional all-way stop locations at the following intersections: • Major Oaks Road at Duberry Drive Major Oaks Road at Greenmount Street • Dellbrook Avenue at Meriadoc Drive; and 3. That crosswalk pavement markings be painted at the new all-way stop locations, as well as all approaches at the existing all-way stop at the intersection of Major Oaks Road and Dellbrook Avenue. Executive Summary: On October 17, 2011 Council passed Resolution #169/11 for staff to review, complete community consultation, and determine opportunities for safe crossing points through the establishment of stop signs or other means on Major Oaks Road and Dellbrook Avenue within the Brock Ridge Neighbourhood. Staff completed a detailed review of Major Oaks Road and Dellbrook Avenue and recommended three all- way stop locations in Report CS 45-11, which was presented to the Executive Committee on December 5, 2011. However, staff did not have sufficient time to complete community consultation prior to presenting CS 45-11 as the directive was to report back to Council in December 2011. The Executive Committee referred the report back to staff, until such time as the community consultation process has been Report CS 13-12 April 10, 2012 Subject: Stop Signs for Safe Pedestrian 5 $ Crossings on Major Oaks Road and Dellbrook Avenue Page 2 completed. Community consultation was completed in February 2012. Based on the results from the community consultation and the review detailed in Report CS 45-11, staff recommends placement of all-way stop controls at Major Oaks Road at Duberry Drive, Major Oaks Road at Greenmount Street, and Dellbrook Avenue at Meriadoc Drive. Financial Implications: The addition of stops signs, advance warning signs, stop bars and crosswalk pavement markings can be accommodated within the Roads current budget. Discussion: On October 17, 2011 Council passed Resolution #169/11 (Attachment #1) for staff to review, complete community consultation and determine opportunities for safe crossing points through the establishment of stop signs or other means on Major Oaks Road and Dellbrook Avenue within the Brock Ridge Neighbourhood. In response to Council's resolution, staff reviewed Major Oaks Road and Dellbrook Avenue to determine safe locations for pedestrian crossings. Based on the review, staff recommended placement of all-way stop controls at the following locations: • Major Oaks Road at Duberry Drive • Major Oaks Road at Greenmount Street • Dellbrook Avenue at Meriadoc Drive Report CS 45-11 (Attachment #2), which detailed the staff review and recommended the all-way stop locations was presented to the Executive Committee on December 5, 2011. 'Staff did not have sufficient time to complete community consultation prior to presenting CS 45-11 as the directive was to report back to Council in December 2011. The Executive Committee referred the report back to staff until such time as the community consultation process has been completed as originally anticipated. Community Consultation with area residents within the Brock Ridge Neighbourhood commenced on January 31, 2012. A letter from City staff was sent to approximately 2600 homes and provided area residents with an opportunity to review the proposed all- way stop locations and invited them to submit comments and/or suggestions, as well as to indicate their support or opposition. The consultation generated 59 replies, which represents a response of approximately 2.3 percent of the homes. Table 1 details the results of the community consultation. Report CS 13-12 April 10, 2012 r Subject: Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook Avenue Page 3 Table 1: Results of the Community Consultation Intersection Total Responses In Support Opposed Major Oaks Road at Duber Drive 47(80%) 12 20% Major Oaks Road and Greenmount 59 47(80%) -12(20%) Street Dellbrook Avenue at Meriadoc Drive 46 78% 13 22% Due to the small number of responses received from area residents, staff did not have a clear direction from the neighbourhood as a whole, however, based on the information received, the large majority of residents that responded are in favour of the proposed all-way stop locations. For the intersection of Major Oaks Road and Duberry Drive, 47 of 59 respondents were in support of the all-way stop, however, it should be noted that 1 of the 47 residents in favour supported it only if the westbound direction up the hill was left at free flow. For the intersection of Major Oaks Road and Greenmount Street, 2 of the 47 residents that are in support of the all-way stop would prefer that the all-way stop be located at the intersection of Major Oaks Road and Wildwood Crescent (north intersection). Those that are opposed to the installation of all-way stops have indicated the following: • believe enforcing speed limits on Major Oaks Road and Dellbrook Avenue is a more viable option • concerned stop signs may give pedestrians a false sense of security when crossing the roadway • prefer speed bumps or pedestrian crossing lights • feel stop signs would disrupt the flow of traffic outside of school hours when the pedestrian volume is lower Those that support the installation of all-way stops have indicated the following: • safer for pedestrians crossing the street • assist in slowing drivers down • would like to see police enforcement of the existing speed limit and the proposed stop signs It should also be noted that four respondents were also in favour of an all-way stop at the intersection of Dellbrook Avenue at Denby Drive, however, because of the sightlines and grade at this intersection, an all-way stop was not originally proposed at this intersection and is not supported by staff. Report CS 13-12 April 10, 2012 6 Qubject: Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook Avenue Page 4 In recognition of all the responses received, Engineering Services staff supports the recommendations originally presented in Report CS 45-11 and recommends that the municipal Traffic By-law 6604/05 be amended to reflect all-way stop locations at the following locations: • Major Oaks Road at Duberry Drive • Major Oaks Road at Greenmount Street • Dellbrook Avenue at Meriadoc Drive It is also recommended that crosswalk pavement markings be painted at the new all- way stop locations as well as all approaches at the existing all-way stop at the intersection of Major Oaks Road and Dellbrook Avenue. The proposed all-way stop controls for the two locations on Major Oaks Road and one location on Dellbrook Avenue can be seen graphically in Attachment #3. The draft by- law amendment to Schedule 7 of by-law 6604/05 is presented in Attachment #4 Attachments 1. Resolution #169/11 2. Report CS 45-11, Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook Avenue 3. Proposed All-Way Stop Controls, Major Oaks Road and Dellbrook Avenue 4. Draft By-law Amendment - Schedule 7, Stop Signs Report CS 13-12 April.10, 2012 61 Subject: Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook Avenue Page 5 Prepared By: Approved / Endorsed Nat an Emery Everett Buntsma NPD, CMM, Coordinator, Traffic Operations Director, Community Services .i ar I Selsky, (TIE.., CMM I Rich d W. H orn, P. Eng Supervisor Divi on Head Engineering Services Engineering & Capital Works RH:ne II Recommended for the consideration of Pickering City Counc' . L3 Zo l Z Tony Prevedel, P.Eng. Chief Administrative Officer C S 13-~~ ATTACHMENT#--L- TO REPORT# --I of 2- .62 Legal and Legislative Services Clerk's Office Directive Memorandum October 20, 2011 To: Everett Buntsma Director, Community Services From: Debbie Shields City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on October 17, 2011 Notice of Motion Frequent Pedestrian Crossings of Major Oaks Drive and Dellbrook Avenue Council Decision Resolution #169/11 WHEREAS: the residents of the Brock Ridge Neighbourhood have expressed safety concerns with traffic and safe opportunities for pedestrians to cross Major Oaks Drive and Dellbrook Avenue between Brock Road and Valley Farm Road; and WHEREAS: there are a number of amenities for pedestrians to access including: two elementary schools; Valley Farm Public School and St. Anthony Daniel Catholic School; three neighbourhood parks, Centennial Park, Major Oaks Park and Brock Ridge Park, and Dellbrook Plaza, that necessitate crossing Major Oaks Drive and Dellbrook Avenue to access; and WHEREAS: there is presently only one stop sign location at the intersection of Major Oaks Road and Dellbrook Avenue that provides for a safe crossing location, and that this intersection is too far out of the way and impractical for most pedestrians crossing to the amenities noted above; NOW THEREFORE BE IT RESOLVED: THAT staff be directed to review and complete community consultation in the matter regarding frequent pedestrian crossings of Major Oaks Drive and Dellbrook Avenue and determine opportunities of safe crossing points through the establishment of stop signs or other means - especially looking at the following intersections as potential frequent crossing locations warranting the placement of stop signs: ATTACH MENT# #--L TO REPORT# L of63 a) Major Oaks Drive at Duberry Drive and Wildwood Crescent b) Dellbrook Avenue at Denby Drive and Meriadoc Drive ; and 1. That staff report back to Council in December with a summary of their investigation including a proposed by-law for the placement of new stop sign locations as appropriate. Please take any action deemed necessary. Debbie Shields ds/Ir Copy: 13-1 ATTACHMENT#-?. _ TOR E P0RT # 64 of 102 01r Report to ' Executive Committee Report Number: CS 45-11 Date: December 5, 2011 From: Everett Buntsma Director, Community Services Subject: Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook Avenue Amendment to By-law 6604/05 -File: A-1440 Recommendation: 1. That Report CS 45-11 of the Director, Community. Services regarding the installation of proposed stop signs for safe pedestrian crossings at three additional locations on Major Oaks Road and Dellbrook Avenue and a proposed amendment to the municipal traffic and parking by-law 6604/05 be received; 2. That the attached draft by-law be enacted to amend Schedule "7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed addition of three additional all-way stop locations at the following intersections: • Major Oaks Road at Greenmount Street • Major Oaks Road. at Duberry Drive • Dellbrook Avenue at Meriadoc Drive; 3. That crosswalk pavement markings be painted at the new all-way stop locations as well as all approaches at the intersection of Major Oaks Road and Dellbrook Avenue and the south approach at the intersection of Major Oaks Drive and Duberry Drive; and 4. That community consultation be conducted, before the proposed all-way stop controls are installed, to inform the residents of the proposed changes in traffic control within the Brock Ridge Neighbourhood. Executive Summary: On October 17, 2011 Council passed Resolution #169/11 directing staff to review, complete community consultation and determine opportunities for safe crossing points through the establishment of stop signs or other means on Major Oaks Road and Dellbrook Avenue within the Brock Ridge Neighbourhood. Staff I ATTACHMENT#-19\1_ TO REPORT# CS- 13 -1 r of u 1 Regort CS 45-11 December 5, 2011 ' Subject: Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook Avenue Page 2 have completed a review of existing information, conducted additional traffic reviews and observations, and commenced, but was not able to fully engage the community in consultation activities. Based on the review, staff recommends placement of all-way stop controls at Dellbrook Avenue at Meriadoc Drive and Major Oaks Road at Greenmount Street and Duberry Drive, subject to the completion of community consultation. Financial Implications: The addition of stops signs, advance warning signs, stop bars and crosswalk pavement markings can be accommodated within the Roads current budget. Sustainability Implications: The concerns as presented and the recommendations, as generated by staff; address traffic safety issues within the corporate healthy society objectives: Background: The residents of the Brock Ridge Neighbourhood have expressed safety concerns with traffic volume, vehicular speed and safe opportunities for pedestrians to cross Major Oaks Drive and Dellbrook Avenue. The Brock Ridge Neighbourhood encompasses the roadways between Third Concession Road to the north, Finch Avenue to the south, Valley Farm Road to the west and Brock Road to the east. Major Oaks Road and Dellbrook Avenue are both collector type roadways. The posted speed limit on both Major Oaks Road and Dellbrook Avenue and all roads within the area is 40 km/h. On October 17, 2011 Council passed Resolution #169/11 (Attachment #1) directing staff to review, complete community consultation and determine opportunities for safe crossing points through the establishment of stop signs or other means, looking at the following intersections as potential frequent crossing locations warranting the placement of stop signs: • Major Oaks Drive at Duberry Drive and Wildwood Crescent (north intersection) • Dellbrook Avenue at Denby Drive and Meriadoc Drive Currently there is only one all-way stop location, at the intersection of Major Oaks Road and Dellbrook Avenue, which provides for a safe pedestrian crossing location within the Brock Ridge Neighbourhood. In response to Council's resolution, staff have reviewed Major Oaks Road and Dellbrook Avenue to determine safe locations for pedestrian crossings. The review included the following: 66 ATTACH MENT#__2S _ TOREPORT# CS 13--1-` of L Report CS 45-11 December 5, 2011 Subject: Stop Signs for Safe Pedestrian 104 Crossings on Major Oaks Road and Dellbrook Avenue Page 3 • a review of existing traffic counts and speed studies and completed additional traffic studies as required • a review of sightlines at key intersections • observations of vehicular and pedestrian movements throughout the corridors • a review of current locations of Durham Region Transit and school bus stops • a review of the five year reported collision history • a review of existing signage and pavement markings • a discussion with one of the school crossing guards in the neighbourhood Major Oaks at Duberry Drive Traffic counts on Major Oaks Road just west of Duberry Drive were collected from November 8, 2011 to November 11, 2011. The traffic counts indicated that daily vehicular volumes on this section of roadway are approximately 4,800 vehicles per day with recorded average speeds near 45 km/h and an 85th percentile traffic speed (the speed in which 85 percent or the bulk of traffic travels at or below) near 57 km/h. . There is a hill, with a 5.5 percent grade, on Major Oaks Road west of Duberry Drive, which may be contributing to vehicular speeding when travelling eastbound down the hill. This is of considerable concern at the Major Oaks Road and Duberry Drive intersection since the intersection has a lot of activity occurring within and around it including the following: • Durham Region Transit buses stop at the intersection on both sides of Major Oaks Road. • School buses stop at the intersection on both sides of Major Oaks Road. • Many elementary school age children from St. Anthony Daniel Catholic School and Valley Farm Public School cross the intersection as the intersection falls within a school zone. • Many other pedestrians cross the intersection to access the schools, parks and plazas within the neighbourhood. • Many vehicles turn at the intersection from Major Oaks Road to Duberry Drive and from Duberry Drive to Major Oaks Road. A school crossing guard is also present at Major Oaks Road and Duberry Drive. The guard has expressed concerns about the operation of the intersection noting that an all- way stop may assist in alleviating some of the issues at the intersection. There have been three reported collisions at Major Oaks Road and Duberry Drive in the last five years. Two out of the three collisions were single motor vehicle collisions not correctable by the installation of all-way stop controls. One minor incident involved a pedestrian at Duberry Drive that may have been preventable by the use of an all-way stop. ATTACHMENT#_. _ TOREPORT# L' S 13-1 Z 67 Report CS 45-11 of~ December 5, 2011 ~OJ Subject:. Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook Avenue Page 4 The majority of collisions on Major Oaks Road involve a single motor vehicle or a single motor vehicle and an unattended or parked vehicle. Sightlines at Major Oaks Road and Dubeny Drive are satisfactory if motorists drive within a reasonable speed. Observations at the intersection indicate that Durham Region Transit buses, school buses and turning vehicles can all safely come to a stop at the- intersection without difficulties..Also, when the crossing guard is present, vehicles have been observed coming to a safe stop on the hill. Therefore, an all-way stop at Major Oaks Road and Duberry Drive, although not ideal due to the hill, is recommended. Major Oaks Drive at Greenmount Street and Wildwood Crescent Traffic counts were also completed on Major Oaks Road in front of Major Oaks Park from August 8, 2011. to August 12, 2011. These traffic counts indicated that daily vehicular volumes on this section of roadway are approximately 4,200 vehicles per day with recorded average speeds near 41 km/h and an 85th percentile traffic speed near 48 km/h. Wildwood Crescent and Greenmount Street are in the vicinity of Major Oaks Park. Observations show that many pedestrians cross near Greenmount Street and Wildwood Crescent. Major Oaks Road at both Greenmount Street and Wildwood Crescent are good locations for an all-way stop to promote safe pedestrian crossing points. Major Oaks Road at Greenmount Street is the busier of the two intersections in terms .of vehicular traffic since it has a direct link to Valley Farm Road. The north intersection of Wildwood Crescent however, has a path to Major Oaks Park, which leads to Valley Farm Public School that many pedestrians use. Durham Region Transit stops are present on Major Oaks Road near both Greenmount Street and Wildwood Crescent. School buses also stop at both intersections in both directions. Both Greenmount Street and Wildwood Crescent are very close to one another, therefore only one all-way stop, at either intersection, would be feasible. The five year reported collision history indicates that there have been two collisions at the intersection of Major Oaks Road with Greenmount Street, only one of which was preventable by an all-way stop. There. have been no collisions at Major Oaks Road at the north intersection of Wildwood Crescent in the previous five years. A manual eight-hour turning movement count at Major Oaks Road and Greenmount Street was completed on October 19, 2011 to determine if the intersection had met municipal warrants for an all-way stop. The time periods counted within the eight-hour count include 7:00 am to 9:00 am, 11:00 am to 1:00 pm, and 2:00 pm to 6:00 pm. The results indicate that the municipal warrant has been met for traffic volumes during the 12:00 pm to 1:00 pm time period and anytime between 3:00 pm to 6:00 pm. The eight- 6 3 ATTACHMENT#.__„ TDREPORT# CAS 13-12 Report CS 45-11 of December 5, 2011 10 6 Subject: Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook Avenue Page 5 hour turning movement count also showed that the peak hour for traffic throughout the day was 7:45 am to 8:45 am and 2:45 pm to 3:45 pm, coinciding with school peak hours. Also, 64 pedestrians were counted crossing Major Oaks Road at Greenmount Street through the duration of the eight-hour count. Based on the municipal warrant for vehicular volume only, it is recommended that an all-way stop be placed at Major Oaks Road and Greenmount Street instead of the north intersection of Wldwood Crescent. Dellbrook Avenue at Denby Drive I Traffic counts were conducted on Dellbrook Avenue at Denby Drive from June 13, 2011 to June 17, 2011. These traffic counts indicate that daily vehicular traffic volumes are about 3,300 vehicles per day with recorded average speeds near 44 km/h and an 85th percentile traffic speed near 51 km/h, which is typical for a collector type roadway. In June 2011, warrants for an all-way stop control was investigated at the intersection of Dellbrook Avenue and Denby Drive. The review indicated that traffic volumes at the intersection did not meet the established warrants for all-way stop controls. Also, there is a concern to place an all-way stop at this intersection due to the combined road grade and curvature of the roadway when travelling eastbound. The grade and the curvature of the roadway on Dellbrook Avenue near Denby Drive cause sightline deficiencies at the intersection, not only for pedestrians crossing from the Durham Region Transit stop on the north side of the roadway but also from vehicles turning from Denby Drive and for vehicles travelling eastbound on Dellbrook Avenue. The five year reported collision history at the Dellbrook Avenue and Denby Drive shows one single motor vehicle collision occurring that isn't correctable by an all-way stop. The majority of collisions on Dellbrook Avenue involve a single motor vehicle. Although stop signs can be installed to assist vehicles and pedestrians on side roads where sightline difficulties exist due to curvature in the roadway, the curvature plus the roadway grade make it difficult to install at this location and is therefore not recommended. If another all-way stop was to be placed along Dellbrook Avenue near Denby Drive, the ideal location would be to have it at Tawnberry Road, where the roadway curvature and grade is not an issue. This location, however, is not known for its frequent pedestrian crossings and would not be warranted based on municipal warrants. Dellbrook Avenue at Merladoc Drive The intersection of Dellbrook Avenue and Meriadoc Drive is another location under consideration to assist pedestrians in crossing Dellbrook Avenue. No recent traffic volumes or municipal all-way stop warrants were completed for this intersection, however, observations show that it is a location where pedestrians cross and many ATTACHMENT# a TO REPORT#_LS 3 69 of Re ortCS 45-11 December 5, 2011 101 Subject: Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook Avenue Page 6 vehicles turn at the intersection from Dellbrook Avenue to Meriadoc Drive and from Meriadoc Drive to Dellbrook Avenue. Vehicles and pedestrians crossing from Meriadoc Drive also have difficulty crossing at the intersection not only because of the roadway grade but also because some vehicles park on the north side of Dellbrook Avenue west of the intersection making it more difficult for pedestrians and vehicles from Meriadoc Drive to see eastbound vehicles. However, vehicles travelling either direction on Dellbrook Avenue usually have a good view of vehicles turning out, unless they are travelling at high rates of speed. The five year reported collision history at this intersection shows one collision, which was correctable by installation of an all-way stop. Based on all the information regarding the intersection and to assist pedestrians in' crossing Dellbrook Avenue, staff recommends that the Dellbrook Avenue and Meriadoc Drive intersection be change to .an all-way stop control to alleviate sightlines for pedestrians and vehicles crossing Dellbrook Avenue and to provide a safe pedestrian crossing point at this location. Overall, based on the investigation, Engineering Services staff recommends that the municipal traffic and parking by-law (By-law 6604/05, as amended) be further amended to include all-way stop controls at the following locations: • Major Oaks Road at Greenmount Street • Major Oaks Road at Duberry Drive • Dellbrook Avenue at Meriadoc Drive Crosswalks and stop bars will also be painted at the proposed all-way stop locations where appropriate. In addition to the proposed all-way stop controls, it is recommended that crosswalk markings at the existing all-way stop at Major Oaks Road and Greenmount Street be added to all approaches and that.a crosswalk is painted on the south leg of Duberry Drive where it connects with Major Oaks Road. Advance stop warning signage will also be required for the new all-way stop controls. The proposed recommendations are shown graphically in Attachment 2. In addition, community consultation will commence. immediately for the locations presented by staff to inform the residents of the proposed changes in traffic control within the Brock Ridge neighbourhood. The draft by-law amendment to Schedule 7 of by-law 6604/05 is attached (Attachment #3). ATTACHMENT#~ TOREPORT#~_ of 70 Report CS 45-11 December 5, 2011 Subject: Stop Signs for Safe Pedestrian 108 Crossings on Major Oaks Road and Dellbrook Avenue Page 7 Attachments 1. Resolution #169/11 2. Proposed All-Way Stop Controls, Major Oaks Road and Dellbrook Avenue 3. Draft By-law Amendment - Schedule 7, Stop Signs Prepared By: Approved / Endorsed By: Nathan Emery Evere B sma NPD, CMM, Coordinator, Traffic Operations Director, Community Services arr Selsky, C. .T., CMM 1116P Rich rd W. Ho orn, P. Eng Supervisor Dion Head, Engineering Services Engineering & Capital Works Copy: Chief Administrative Officer Recommended for the consideration of Pickering CI Council zz, zD Tony Prevedel, P.Eng. Chief Administrative Officer i ATTACHMENT TOREPORT# CS l3- of ATTACHMENT# - TOREPORT# CS /4.S 71 109 of Z Legal and Legislative Services Clerk's Office Directive Memorandum October 20, 2011 To: Everett Buntsma Director, Community Services From: Debbie Shields City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on October 17, 2011 Notice of Motion Frequent Pedestrian Crossings of Major Oaks Drive and Dellbrook Avenue Council Decision Resolution #169/11 WHEREAS: the residents of the Brock Ridge Neighbourhood have expressed safety concerns with traffic and safe opportunities for pedestrians to cross Major Oaks Drive and Dellbrook Avenue between Brock Road and Valley Farm Road; and WHEREAS: there are a number of amenities for pedestrians to access including: two elementary schools; Valley Farm Public School and St. Anthony Daniel Catholic School; three neighbourhood parks, Centennial Park, Major Oaks Park and Brock Ridge Park, and Dellbrook Plaza, that necessitate crossing Major Oaks Drive and Dellbrook Avenue to access; and WHEREAS: there is presently only one stop sign location at the intersection of Major Oaks Road and Dellbrook Avenue that provides for a safe crossing location, and that this intersection is too far out of the way and impractical for. most pedestrians crossing to the amenities noted above; NOW THEREFORE BE IT RESOLVED: THAT staff be directed to review and complete community consultation in the matter regarding frequent pedestrian crossings of Major Oaks Drive and Dellbrook Avenue'and determine opportunities of safe crossing points through the establishment of stop signs or other means - especially looking at the following intersections as potential frequent crossing locations warranting the placement of stop signs: es 13-12- of 72 ATTACHMENT# / TOREPORT# of 1 10 a) Major Oaks Drive at Duberry Drive and Wildwood Crescent b) Dellbrook Avenue at Denby Drive and Meriadoc Drive ; and 1. That staff report back to Council in December with a summary of their investigation including a proposed by-law for the placement of new stop sign locations as appropriate. Please take any action deemed necessary. Debbie Shields ds/Ir Copy: i I 13-1 ~E ► :2-1 01 S v10REPORT" AT'TA Fi _ of ,'AIC`HMENT#.-~ ~ TO REPORT ~~G',~ 73 _ . 741 `S \ t r~. I -X r`. ~1 1~1 lY' I~f'f - .rR~t F Y r HrrI ...m K¢ "l,,tt- g. }t r xis by Ail` ay I o rA y top 41 .1y fry d,✓ r R ~t i I V opo5 r ry N n a to kAvenue mI . ~Qri ~nraaunt' e( x.~~ n _"4 : .SL,a_,,,+.• s f may- r_ -r' 1 p' ,w'`~ :'.S~ r-. j ~ ....ti..'. - i; i- _ ~ ,1, t! ~ jt r n t *7:: r - .max ~ ~ ~-~r-~--~. ~ ~ 77. ~ w` L t1 Ka1~ rx .t+,+ b_ ...7+a .r'r ~Ma~OrOs ti ,..L~,~ r ■u6~a.dy D ak , & - ` tI S r" w.'a.•~• '7-" i m 'loci- - opo~i ayes C ~.n' o n- ori CC)MNMNi T Y SERVICES ll.EPn177 MLNT ENGINEERING SERYICE$DlVISI(yN Proposed All-Way Stop : Controls- ; _ . major Oaks Road and Dellbrook Avenue NTS November, 2011 _1_ ATTACHMENT#.__°Z 'i O REPORT# 3 _ 74 --J-Lof ATTACHMENT#_-L TOREPORT# C-5 L46- I of 112 The Corporation of the City of Pickering By-law No. Being a By-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under.the jurisdiction of the City of - Pickering and on private and municipal property. Whereas, By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and Whereas, it is deemed expedient to amend Schedule 7 to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule 7 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 7 Stop Signs Column 1 Column 2 Highway Compulsory Stop Facing Traffic Add Dellbrook Avenue @ Dellbrook Avenue, eastbound and westbound Meriadoc Drive Major Oaks Road @ Major Oaks Road, eastbound and westbound Duberry Drive Major Oaks Road @ Major Oaks Road, northbound and southbound Greenmount Street L I A r ACHMENT# TG RE1 T# =L - - - of ATTACHMENT# 3 TOREPORT##_C_~_'4~ ' f j 113 of z 2. This By-law shall come into force on the date that it is approved by the Council of The City of Pickering and when signs to the effect are installed. By-law read a first, second and third time and finally passed this 12th day of December, 2011. I David Ryan, Mayor Debbie Shields, City Clerk `ten A't • -i- ~t ~ ~f q I ~ i/7 ' Ito, "i Oil It 40 All, H•►►I lo~lw~+ttb N, - Wsfl~ f -IMF 10 xisti ay • ^t%~'r t. % LY16.r~~, opos e>t4.-'~1 rqi - ay top► 09v, rx 41 .-Valley' Farm $ to -:7' 77 -s..~' . s-= fix. i~v • ; 01 opos yaY ti F , s.~i Y x+*~ Ilk Dellbrook Avenue h ` . "On, aht, lar.l C,:~. 1 ;J6j ~ 0 :L~'7~' yt, . s- J ' ,fit ~r.- • ~ --r.._~ 1 ~ 'i se. ._ay rr .F rt .J^-~..~ .a..y~.~fM,.. _ ..4 L-4 send- ~.-4F (.r'~`Tr"M",~C'"i' ✓`4~, 1. L V '~'1 ..;lapin. MP`+►•,. Ifebrady m B -^tJ~ ji ` Li ~•~1~rj -r. '~'"""~''l 1'`l'l~,e-~ .oaks RO $a v m „~y~1-'" x_ 7y.+.A+~~+r•~w!' .~,;~~rv~~.~"~.~ f•WV+~.~i~iT,.i4~wr~r fNl 1a' yA..:.ac `;~.M• F ,:.I«t~-~ _ r" f'.."~ St.I`in1 h7 nr A ■ . \h •.r ^ ► ••`A Daniel CS • A ~ ~ ~ ~ , ~ acv r•.-fr. e { ~ fora-•-+v-' '~`$~~.-•t„~ is ~ 'A d>' i _ _ ~fi'?•'~ _ _ _ w.~~ _ r- _ COMMUNITY o~ SERVICES DEPARTMENT ENGINEERING SERVICES DIVISION Proposed All-Way Stop Controls I I SCALE: Re'E: Major Oaks Road and Dellbrook Avenue NTS November, 2011 ATTACHMENT t J_ f O REPORT# C5 134Z 77 1 at The Corporation of the City of Pickering By-law No. Being a By-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Whereas, By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and Whereas, it is deemed expedient to amend Schedule 7 to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule 7 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 7 Stop Signs Column 1 Column 2 Highway Compulsory Stop Facing Traffic Add Dellbrook Avenue @ Dellbrook Avenue, eastbound and westbound Meriadoc Drive Major Oaks Road @ Major Oaks Road, eastbound and westbound Duberry Drive Major Oaks Road @ Major Oaks Road, northbound and southbound Greenmount Street ATTACH MENT#_; . 4 TO REPORT# 7 ~y-law No. °-l-of a Page 2 2. This By-law shall come into force on the date that it is approved by the Council of The City of Pickering and when signs to the effect are installed. By-law read a first, second and third time and finally passed this 16th day of April, 2012. David Ryan, Mayor 4 Debbie Shields, City Clerk Report to Executive Committee 9 I KERING Report Number: CS 14-12 Date: April 10, 2012 From: Everett Buntsma Director, Community Services Subject: No Parking By-Law, Amberlea Road Signage and Pavement Markings Improvements, Amberlea Road Amendment to By-law 6604/05 -File: A-1440 Recommendation: 1. That Report CS 14-12 of the Director, Community Services regarding the installation of No Parking zones, and improvements to signage and pavement markings on Amberlea Road be received; 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address parking concerns on Amberlea Road at the curve by St. Mary Park; and 3. Further, that additional signage and pavement markings be installed for guidance on Amberlea Road at the curve by St. Mary Park, and additional speed limit signs be installed on Amberlea Road. Executive Summary: Concerns from area residents regarding traffic speed and safety on Amberlea Road, specifically at the curve by St. Mary Park was received in late 2010. Staff's review of Amberlea Road in 2010 indicated that traffic volumes and speeds on Amberlea Road are typical for a collector roadway and therefore traffic calming was not warranted or recommended based on the City's Safer Streets Traffic Management Strategy. However, based on ongoing concerns from area residents regarding traffic conflicts and speed, additional traffic studies were completed on Amberlea Road in November 2011 and community consultation was undertaken and completed in February 2012 with specific attention to the intersection of Amberlea Road and Napanee Road and the curve by St. Mary Park. Based on the review and the results from the community consultation, staff recommends restrictions in the form of No Parking zones on both sides of Amberlea Road at the curve by St. Mary Park along with curve warning signage and a yellow centerline pavement marking through the curve. Additional 40 km/h speed limit signs along Amberlea Road is also recommended. Report CS 14-12 April 10, 2012 80 Subject: No Parking By-law and Signage and Pavement Markings Improvements Amberlea Road Page 2 Financial Implications: The addition of No Parking, curve warning, 40 km/h speed limit signs and posts and a painted yellow centerline can be accommodated within the Roads current budget. Discussion: In September 2010 residents on Amberlea Road expressed concerns related to speeding and vehicular conflicts along Amberlea Road particularly at the curve by St. Mary Park. In response to these concerns City staff completed a traffic study at three different locations along Amberlea Road in October 2010. Results from the traffic study indicated that traffic volumes and speeds on Amberlea Road are typical for a collector roadway, with a vehicular volume of approximately 2000 vehicles per day and a recorded average speed near 45 km/h and an 85th percentile speed (the maximum speed at which 85 percent or the bulk of the traffic travels at) near 55 km/h. Based on this information, and criteria in the City's Safer Streets Traffic Management Strategy adopted by Council in 2003, traffic calming on Amberlea Road was not warranted or recommended. The results of the traffic study in 2010 were sent to the Durham Regional Police along with a request from City staff for the enforcement of speed limits. However, based on ongoing concerns from area residents regarding traffic conflicts and speed, additional traffic studies were completed on Amberlea Road in November 2011 with specific attention to the intersection of Amberlea Road and Napanee Road and the curve by St. Mary Park. Based on this review, the concerns from area residents, and recognizing that traffic calming is not warranted, staff proposed the following traffic controls, signage and pavement markings on Amberlea Road to aid in reducing vehicular conflicts and to assist with speeding concerns: • placement of all-way stop controls on Amberlea Road at Napanee Road • restricting parking on the north side of the curve at St. Mary Park • chevron signs be placed at the curve by St. Mary Park for northbound vehicles • curve ahead warning signs in advance of the curve by St. Mary Park • additional 40 km/h speed limit signs along Amberlea Road • placement of a yellow centerline through the curve on Amberlea Road Community consultation was undertaken with the area residents regarding the proposed improvements. Community Consultation with area residents on Amberlea Road and surrounding streets of Eramosa Crescent, Napanee Road, Seguin Square and Otonabee Drive commenced on February 3, 2012. A letter from City staff was sent to approximately 300 homes and provided area residents with an opportunity to review the proposed Report CS 14-12 April 10, 2012 Subject: No Parking By-law and Signage and Pavement Markings Improvements Amberlea Road Page 3 traffic controls, signage and pavement markings and invited them to submit comments and/or suggestions, as well as to indicate their support or opposition. The consultation generated 44 replies representing approximately 15% of the homes canvassed. Table 1 below details the results of the community consultation. Table 1: Community Consultation Results Proposed Total Responses In Support Opposed Did not answer All-way stop control - at Amberlea Road 26(59%) 18(41%) and Na anee Road Parking Restrictions 44 36(82%) 5(11%) 3(7%) at the Curve Additional Signage and Pavement 38(87%) 5(11%) 1 (2%) Markings Overall, the residents on Amberlea Road and surrounding streets indicated a strong support for additional speed limit and curve warning signage and parking restrictions. Many residents actually recommended parking restrictions on both sides of the roadway at the curve. City staff reviewed this recommendation and agrees that it would be beneficial and would increase safety on the roadway for drivers and pedestrians to have parking restrictions on both sides of the curve. ' The proposal of an all-way stop at Amberlea Road and Napanee Road received mixed results from the residents in the area. Although the majority are in favour of an all-way stop at Amberlea Road and Napanee Road, there is a significant number of residents against it as well. With the intersection not meeting municipal warrants and a significant number of residents not in favour, staff does not recommend an all-way stop for this intersection at this time. In recognition of the staff review and comments received from the community consultation, Engineering Services staff recommends the following measures to improve roadway operations and safety on Amberlea Road in the vicinity of the curve by St. Mary Park: • The municipal Traffic By-law 6604/05 be amended to include No Parking anytime restrictions on both sides of Amberlea Road at the curve by St. Mary Park. • Chevron signs be placed at the curve by St. Mary Park for northbound vehicles. • A curve ahead warning sign be placed in advance of the curve by St. Mary Park for northbound motorists. • Additional 40 km/h speed limit signs be placed along Amberlea Road. • A yellow centerline be added through the curve on Amberlea Road. Report CS 14-12 April 10, 2012 82 Subject: No Parking By-law and Signage and Pavement Markings Improvements Amberlea Road Page 4 The proposed recommendations can be found graphically in the attached sketch (Attachment #1). The draft by-law amendment to Schedule 2 of by-law 6604/05 for the proposed No Parking restrictions on Amberlea Road is attached (Attachment #2). Attachments 1. Proposed No Parking Restrictions, Signage and Pavement Markings Improvements, Amberlea Road 2. Draft By-law Amendment - Schedule 2, No Parking Prepared By: Approved/ En orsed By: Nathan Emery Everett 15untsma NPD, CMM, Coordinator, Traffic Operations Director, Community Services Darrell Selsky, .E.T., CMM Ri and W. H (born, P. Eng. Supervisor ivision Head, Engineering Services Engineering & Capital Works RH:ne Recommended for the consideration of Pickering Cit ouncil Z3, Zolz, Tony Preve el, P.Eng. . Chief Administrative Officer OS Proposed Chevron Signs Y 1 f~ e h~ I Proposed Yellow ~..f..` I MAXIMUM Centreline _ r St. Mary 40 Park Proposed 40 km/h Speed Limit Sign at Existing Neighbourhood r' ► MAXIMUM Watch Sign 40 " Proposed No • Proposed 40 km/h T Parking Anytime ;r;, Speed Limit Sign Existing Playground Ahead Sign 2~0 Proposed Curve = Warning Sign and 20 km/h Speed Tab Existing Proposed 40 km/h - MAXIMUM ' No Stopping Speed Limit Sign 40 8am-4pm,Mon-Fri • i `Sept -June Existing Playground s~ Ahead Sign Erdirmse ~,`r•~+~~ Proposed 40 km/h ~1.~ XIMM Speed Limit Sign 40 ~~t I ~7 iu I ~ ~r- I. lighwiew Existing Neighbourhood Watch Sign 1 1 . 40! Community Parking Restrictions Si gnaga and C&I 00 Services Department i EngineeringServIONWE.vision Pavement Markings Improvements SCALE DRANM DATE N.T.S. March, 2012 Amberlea Road CS I~-(Z ATTACHMELT# L -°OREPORT# of 84 The Corporation of the City of Pickering By-law No. Being a By-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Whereas, By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and; Whereas, it is deemed expedient to amend By-law 6604/05 to add a "No Parking", zone on Amberlea Road. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule 2 "No Parking" to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 2 No Parking Column 1 Column 2 Column 3 Column 4 Highway Side Limits (From/To) Prohibited Times or Days Add Amberlea Road East 45 metres north of Anytime Eramosa Crescent (north intersection) to 90 metres north of Eramosa Crescent (north intersection) Amberlea Road West 55 metres north of Anytime Eramosa Crescent (north intersection) to 100 metres north of Eramosa Crescent (north intersection) 1 ATTACHMENT# TO REPORT# C S 14-12- By-law No. of Page 2 2. This By-law shall come into force on the date that it is approved by the Council of The City of Pickering and when signs to the effect are installed. By-law read a first, second and third time and finally passed this 16th day of April, 2012. David Ryan, Mayor Debbie Shields, City Clerk Cis Report To Executive Committee PICKERING Report Number: CST 07-12 Date: April 10, 2012 From: Gillis A. Paterson Director, Corporate Services & Treasurer ,Subject: Commodity Price Hedging Agreements Report Recommendation: That Report CST 07-12 of the Director, Corporate Services & Treasurer be received for information. Executive Summary: The Commodity Price Hedging Policy, approved by Council per Resolution #88/10, requires the Director, Corporate Services & Treasurer to report to Council, at least once each fiscal year, regarding any and all commodity price hedging agreements. The report shall contain, at a minimum, all requirements as set out in O. Reg. 653/05 (as it exists from time to time) and shall include: 1. A statement about the status of the agreements during the period of the report, including a comparison of the expected and actual results of using the agreements. 2. A statement by the treasurer indicating whether, in his or her opinion, all of the agreements entered during the period of the report are consistent with the municipality's statement of policies and goals relating to the use of financial agreements to address commodity pricing and costs. 3. Such other information as the council may require. 4. Such other information as the treasurer considers appropriate to include in the report. The City has entered into hedging agreements for Natural Gas and Electricity Procurement through Local Authority Services Ltd. (LAS) which is a wholly owned subsidiary of the Association of Municipalities of Ontario (AMO). Financial Implications: Natural Gas The LAS Natural Gas Procurement Program hedged purchase price November 1, 2011 - October 31, 2012 period will be 20.1 cents/m3. eport CST 07-12 April 10, 2012 Subject: Commodity Price Hedging Agreements Report Page 2 Electricity The LAS Electricity Procurement Program hedged purchase price January 1, 2012- December 31, 2012 is $34.30/MW (all fees included), which equates to a per kWh contracted price of 3.43 cents/kWh, resulting in an expected all-inclusive commodity cost of 7.18 cents/kWh (with the 12 month average Global Adjustment charge included). Discussion: LAS Natural Gas Program - Enrolled April - 2006 Commodity Expenditure - 2011 - $412,532 Current Contract Price - November 1, 2011 - October 31, 2012 - 20.010/m3 Hedged Volume - 75% The LAS 2012 program rate of 20.010/m3 represents a 12.2% commodity cost decrease from the 2011 rate of 22.9 cents/m3. LAS continues to operate a program reserve fund. Member remittances, beyond supply and program administration costs, are held in the reserve and rebated back to members via an annual distribution; in August 2011 a rebate of $11,550.08 was issued to the City for 2010 and LAS expects a similar 2011 rebate as well. These rebates lower the City's annual costs. LAS Electricity Procurement Program = Enrolled January - 2011 Commodity Expenditure - 2011 - $1,767,500 Current Contract Price - January 1, 2012 - December 31, 2012 - Expected LAS Rate - 7.18 cents/kWh Hedged Volume - 75% The LAS 2012 program rate of 7.18¢/kWh is 12% lower than the 2011 LAS Program rate with an estimated all inclusive cost saving of 0.92 cents/kWh, compared to the current Regulated Price Plan (RPP) rate of 8.10 cents/kWh. LAS has also hedged a block of off-peak power for municipal streetlight accounts that is expected to realize a savings of 1.30 cents/kWh compared to the current RPP rate. Due to the structure of the LAS agreement for electricity, there is no rebate program as may be available in the natural gas program. The 2012 budget utilized the above rates together with historical usage, trends and forecasts, to provide a reasonable estimate for the year. The actual expenditure is influenced by greatly by weather fluctuations and usage. Treasurer's Statement The objectives of the LAS bulk hedging programs are generally synonymous with our municipal objectives: a. Facilitates Budgeting - purchasing blocks of energy commodities will produce stable prices for budgeting I Report CST 07-12 April 10, 2012 ~0 Subject: Commodity Price Hedging Agreements Report Page 3 b. Competitive Pricing - provide savings on required purchases c. Maximize Purchasing Power - pooling requirements can leverage better pricing than individually. The LAS Natural Gas and Electricity Procurement Program has provided the City a sound commodity hedging strategy for natural gas and electricity, which benefits us as much as possible from falling market prices and protects us as much as possible when prices are rising. Excellent program administration utilizing industry experts provides a reliable energy supply with the price benefits of bulk procurement. Annual price stabilization and long term price predictability, along with individualized support, advice and consumption data reports, provides the City a means to monitor our usage and accurately forecast our annual utility budget. Attachments: None Prepared By: Approved/Endorsed By: B. uzma G. A. Paterson Senior Purch ng Analyst Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council "o~ lwz~' .101 . Z3,Zo/ Tony Prevedel, P.Eng. Chief Administrative Officer Report To 8 9 Executive Committee PICKERING Report Number: CST 08-12 Date: April 10, 2012 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Section -357/358 of the Municipal Act - Adjustment to Taxes Recommendation: 1. That Report CST 08-12 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Executive Summary: Not Applicable Financial Implications: _ If approved, the write-off of taxes as contained in this report represents a gross cost of $86,012.96 with a net cost to the City of approximately $17,029.31, the balance being charged back to the Region of Durham and the School Boards. Pickering's share of the costs will be charged to the 2012 Current Budget allocation under General Government - Provision for Uncollectable Taxes. The 2012 budget provision is $276,310.00 and $54,380.45 (including the above) has been spent to date. Discussion: The Municipal Act provides the Treasurer with various tax tools regarding the administration and collection of property taxes. Under the provisions of Section 357 of the Municipal Act, reduction of taxes due to fire, demolition, exemption, assessment change or error is allowed. Change in realty tax class can translate into lower property taxes if the property went from industrial to commercial tax class or commercial to residential tax class. Demolitions, and other physical changes to a property, such as removing or filling in a swimming pool, or damage caused by fire or flooding, result in a reduction in assessment and a corresponding reduction in property taxes. One property reflected "no recommendation" in their_property taxes, which is shown as having zeros in the corresponding columns. In general, "no recommendation" means that either a reduction in assessment was not warranted or further property tax reduction was not necessary as per the Assessment Act. In other words, these applicants were reviewed by the Municipal Assessment Corporation (MPAC) and MPAC Report CST 08-12 Date: April 10, 2012 gp Subject: Section 357/358 of the Municipal Act - Adjustment to Taxes Page 2 has determined that these applications are not eligible for relief. If the property owner does not agree with MPAC's recommendation, they have the right to appeal to the Assessment Review Board under subsection 7 of the Municipal Act, 2001. Section 358 of the Municipal Act, allows the taxpayer to have their assessment revised by MPAC where they believe that they have been overcharged due to a gross or manifest clerical error on the part of MPAC. They are allowed to have the current year, plus two prior years in which the application is made. This section of the Act allows for the reduction of taxes due'to such errors, once confirmed by the Regional Assessment Office of MPAC. The purpose of Sections 357/358 is to allow the municipality and MPAC to quickly rectify assessment classification changes, and prior year's errors quickly without having the property owner having to go through the formal assessment review process: Attachments: 1. Section 357/358 Adjustment to Taxes - Taxable Prepared.By: Approv d / Endorsed By: Donna DeLong Gi lis A. Paterson Supervisor, Taxation Director, Corporate Services & Treasurer GAP:dd Co : Chief Administrative Officer Recommended for the consideration of Pickering Cit ouncil . z,3 zo~~ Tony Prevedel, P.Eng. 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