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February 21, 2012
Citq 0~ Council Meeting Agenda DICKERING Monday, February 21, 2012 Council Chambers 7:30 pm 6:45 pm In Camera Meeting of Council 1) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. 11) Disclosure of Interest III) Adoption of Minutes Page Council Minutes, January 23, 2012 1-13 Special In Camera Council Meeting Minutes, February 6, 2012 Under separate cover Special Council Meeting Minutes, February 6, 2012 14-15 Planning & Development Committee Minutes, February 6, 2012 16-19 Executive [Budget] Committee Minutes, February 9, 2012 20-27 Executive Committee Minutes, February 13,2012 28-30 IV) Presentations V) Delegations 31 VI) Correspondence 32 - 38 VII) Committee Reports 39 - 40 a) Report PD 02-12~of the Planning & Development Committee b) Report EC 03-12 of the Executive Committee VIII) Reports - New and Unfinished Business 41 -121 IX) Motions and Notice of Motions X) By-laws 122 - 135 1 Accessible For information related to accessibility requirements please contact P I C K N G Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Irobertsamickerina.ca XI) Other Business XII) Confirmation By-law FOR INFORMATION ONLY Minutes of the Sustainable Pickering Advisory Committee, December 14, 2011 Minutes of the Heritage Pickering Advisory Committee, December 20, 2011 & January 26, 2012 Minutes of the Committee of Adjustment, December 21, 2011 Minutes of the Advisory Committee on Diversity, January 12, 2012 Minutes of the Waterfront Coordinating Committee, January 19, 2012 i Cirq o~ Council Meeting Minutes Monday January 23, 2012 PICKERING 7:30 PM Council Chambers 01 Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer P. Bigioni - City Solicitor B. Douglas - Fire Chief D. Shields - City Clerk L. Roberts - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Councillor Rodrigues noted to the City Clerk an error in the Council Minutes dated December 12, 2011 and the Planning and Development Committee Minutes dated January 9, 2012. The City Clerk acknowledges the errors and stated they would be corrected. Resolution 001/12 1 Citq oo Council Meeting Minutes Monday January 23, 2012 7:30 PM 0 2 Council Chambers Moved by Councillor Dickerson Seconded by Councillor McLean Council Minutes, December 12, 2011, as amended Planning & Development Committee Minutes, January 9, 2012, as amended Executive Committee Minutes, January 16, 2012 Carried (IV) Delegations 1. Roger Anderson, Regional Chair Regional Municipality of Durham Roger Anderson, Regional Chair, Regional Municipality of Durham appeared before Council and provided an overview of the key Regional achievements in 2011 and the challenges ahead in 2012. He noted the Province had approved the direct election of a Regional Chair, noting the Region would now work through the triple majority process for a decision on the direct election of a Regional Chair. He stated that as a result of the community working together, the Province agreed to extend the 407 beyond Simcoe Street in Oshawa to Harmony Road. He noted the delays associated with ROPA 128 in relation to Seaton issues and was hopeful) that things would be resolved early in 2012. He highlighted some of the infrastructure backlog but, noted progress with the completion of projects such as the reconstruction of Altona Road. Mr. Anderson noted that Durham Region Transit reached its 50 millionth rider in 2011, adding that in 2012 more than 10 million passengers will be utilizing transit. He provided details with respect to 2012 projects including the expansion of waste diversion, improving energy efficiency and noted that the Region's long-term care facilities are all nationally accredited. He stated the Province's new integrated accessibility regulations are also well underway and noted that a strategy for promoting sport tourism in Durham is in the 2012 work plan. He spoke on attracting investment through marketing and promotion in targeted foreign markets through their continued work with the GTMA. A question and answer period ensued with questions raised regarding roads projects, transit improvements, results of decisions made regarding ROPA 128, as well as waste diversion. 2 City o~ Council Meeting Minutes Monday January 23, 2012 7:30 PM Council Chambers . 03 2. Dave Fumerton and Sandra Thomas Ministry of Environment Dave Fumerton and Sandra Thomas of the Ministry of the Environment appeared before Council to provide an overview of the Ministry's objectives and key functions of their district office. He noted the key functions of their office.were inspections, abatement and enforcement, review of approvals and permits, environmental response, assessments and outreach. Sandra Thomas appeared before Council explaining the process involved with the key functions as well as the key features involved with environmental compliance approval. She noted the extent of the Ministry's involvement with respect to environmental response and assessments and also provided an outline of their outreach program. A question and answer period ensued. 3. Kirk Mark Advisory Committee on Diversity Kirk Mark, Chair, Advisory Committee on Diversity appeared before Council and provided an overview of the Committee's 2011 Annual Report and 2012 Work Plan through the aid of a power point presentation. He highlighted some of the Committee's achievements throughout 2011 which included Heritage Day Celebration, the Student Contest & Diversity Forum as well as student involvement from the sub- committee [YOU]nity which hosted a Diversity Camp and Coffee House. He also noted the Pickering Public Library is represented on the Committee and recognized their support with commemorating culturally significant events within the community. He outlined the Committee's outreach through partnerships with sports groups as well as welcoming many cultural organizations to participate in the meetings. Mr. Mark also noted the Diversity Committee is partnering with Durham College to develop a community survey which they plan to launch in 2012. A question and answer period ensued. 4. Keith Falconer President, Pickering East Shore Community Association Keith Falconer, President, Pickering East Shore Community Association (PESCA) appeared before Council to provide an overview of the past achievements as well as the mission of PESCA. Through the aid of a power point presentation, he outlined the area represented by PESCA, being the Bay Ridges community. He noted their mission is to promote and enhance cultural, civic, social and recreational life within the community. He indicated some of the 2011 accomplishments, listing current sports 3 Cctq "o _ Council Meeting Minutes Monday January 23, 2012 7:30 PM Council Chambers 04 programs as well as their participation in the City of Pickering's Bicentennial celebrations, parades and their support of local athletes. A question and answer period ensued with questions being raised regarding public notification for meetings, budgets, funding and the relationship of the Committee to the City of Pickering. It was also questioned whether meetings were open to all residents to participate. It was requested that PESCA provide the City of Pickering with financial statements including a breakdown of program run rentals. 5. Rosemary McConkey Local Look Back Program Rosemary McConkey appeared before Council to provide a detailed outline of the Local Look Back Program. She noted this would be open to all schools in Pickering with plans to hold this event annually and possibly changing the theme each year. A question and answer period ensued with clarification being requested on the level of commitment on the part of City of Pickering, Council and staff. Ms. McConkey responded to questions raised. (V) Correspondence 1. Corr. 01-12 Rosemary McConkey Local Look Back Program Resolution # 02/12 Moved by Councillor O'Connell Seconded by Councillor Ashe That Corr. No. 01-12 received from Rosemary McConkey seeking Council support for the launch of the 2012 Local Look Back project be endorsed and implemented. Motion Lost Resolution # 03/12 Moved by Councillor Dickerson Seconded by Councillor Rodrigues 4 City Council Meeting Minutes Monday January 23, 2012 PI W ERIN 7:30 PM Council Chambers 05 That Corr. No. 01-12 received from Rosemary McConkey seeking Council support for the launch of the 2012 Local Look Back project be referred to staff to report at the February 13th meeting of the Executive Committee. Carried on a Recorded Vote as Follows Yes No Councillor Dickerson Councillor Ashe Councillor Pickles Councillor O'Connell Councillor Rodrigues Mayor Ryan Councillor McLean was absent for the vote 2. Corr. 02-12 Jody Morris (Acting) Supervisor, Culture & Recreation City of Pickering Re: Advisory Committee on Diversity 2012 Annual Report and 2012 Workplan Resolution #04/12 Moved by Councillor O'Connell Seconded by Councillor Ashe That Corr. 02-12 from Jody Morris, (Acting) Supervisor, Culture & Recreation submitting the 2012 Annual Report and the proposed 2012 Work Plan on behalf of the Advisory Committee on Diversity be received for information. Carried 3. Corr. 03-12 Mr. Jonah Kelly Planning & Economic Development Region of Durham Box 623, 605 Rossland Road East Whitby, ON L1 N 6A3 . Resolution #05/12 5 C;ty 00 _ Council Meeting Minutes Monday January 23, 2012 7:30 PM Council Chambers Q6 Moved by Councillor O'Connell Seconded by Councillor Ashe That Corr. 03-12 from Jonah Kelly, Planning Department, Region of Durham with respect to nominations for the 2012 Durham Environmental Advisory Committee (DEAC) Achievement Awards be received for information. Carried (VI) Committee Reports Report EC 2012-01 of the Planning & Development Committee 1. Chief Administrative Officer's Report, CAO 01-12 Sean Michael Greene, et al., collectively the , Pinegrove/Woodview Landowners Association Plan of Subdivision 40M-2164 Final Assumption of Plan of Subdivision Council Decision 1. That Report CAO 01-12 regarding the final assumption of the works and services within Plan of Subdivision 40M-2164 be received; 2. That the highway being Rockwood Drive within Plan 40M-2164 be assumed for public use; 3. That the works and services required by the Subdivision Agreement within Plan 40M-2164, which are constructed, installed or located on lands, dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Lots 6, 7 and 10; 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2164 be released and removed from title, save and except from Lots 6, 7 and 10; and 5. That Council enact a by-law to name Blocks 20 to 30, Plan 40M-2164 as Rockwood Drive. 6 Cry o~ _ Council Meeting Minutes Monday January 23, 2012 7:30 PM Council Chambers 07 2. Director, Planning & Development, Report PD 01-12 Zoning By-law Amendment Application A 7/11 Loblaw Properties Limited 1792 Liverpool Road (Part of Lot 23, Concession 1 South), City of Pickering Council Decision 1. That Zoning Amendment Application A 7/11 submitted by Loblaw Properties Limited, on lands being Part of Lot 23, Concession 1 South, to permit a 1,583 square metre seasonal garden centre in the centre of the parking lot from April V t to August 1 st of every calendar year, with a minimum 555 parking spaces during that time, be approved; and 2. Further, that the draft zoning by-law to implement Zoning Amendment Application A 7/11, as set out in Appendix I to Report PD 01-12, be finalized and forwarded to City Council for enactment once a consolidated site plan has been submitted to the satisfaction of staff. 3. Director, Planning & Development, Report PD 02-12 The Strong Communities through Affordable Housing Act, 2012 Proposed Amendments to the Planning Act for Second Units Council Decision 1. That Report PD 02-12 of the Director, Planning & Development, on amendments to the Planning Act, through the Strong Communities through Affordable Housing Act, 2012, be received for information; and 2. Further, that should the remaining sections of the Strong Communities through Affordable Housing Act, 2012, be proclaimed in 2012 as anticipated, that an appropriate review process be undertaken to bring the Pickering Official Plan and City's zoning by-laws into conformity with the new Planning Act provisions for second units. Resolution # 06/12 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report PD 2012-01 of the Planning & Development Committee dated January 9, 2012, be adopted. Carried 7 Citq o¢~ _ Council Meeting Minutes Monday January 23, 2012 RNG 7:30 PM Council Chambers Report EC 2012-01 of the Executive Committee 1. Director, Office of Sustainability, Report OS 01-12 Marketing & Business Development Program 2012 Year End Summary Council Decision That Council receive for information, the 2012 Marketing & Business Development Year End Summary attached as Attachment No. 1 to Report OS 01-12. 3. Director, Community Services, Report CS 02-12 Request for MetroLinx-BikeLinx Funding to Install Sheltered, Safe and Secure Bicycle Parking at Strategic Locations in Pickering Council Decision 1. That Report CS 02-12 of the Director, Community Services regarding the request for MetroLinx-Bikelinx funding to install sheltered, safe and secure bicycle parking be received; 2. That Council endorse the request to the Regional Municipality of Durham to receive BikeLinx funding for sheltered, safe and secure bike parking at strategic locations in Pickering; 3. That the Mayor and the Clerk be authorized to execute any agreement to implement the BikeLinx funding program, that is in a form acceptable to the City Solicitor and the Director, Corporate Services & Treasurer; 4. That, should the Region approve BikeLinx funding for the locations on private property, the Region also be requested to enter into agreements with the third party property owners of those sites; and 5. That Report CS 02-12 be forwarded to the Regional Municipality of Durham for their consideration. 4. Director, Community Services, Report CS 04-12 Tender No. T-17-2012 -Tender for Street Light Maintenance & Electrical Locates Council Decision 8 Cif Council Meeting Minutes Monday January 23, 2012 7:30 PM Council Chambers 1. That Report CS 04-12 of the Director, Community Services regarding the tender for municipal street light maintenance and electrical locates be received; 2. That Tender No. T-17-2012 submitted by Langley Utilities Contracting Limited in the amount of $612,789.91 (HST included) and a net cost of $543,024.72 (net of HST rebate) be approved; 3. That the appropriate City of Pickering officials be given authority to give effect hereto. 5. Director, Corporate Services & Treasurer, Report CST 01-12 2012 Interim Levy and Interim Tax Instalment Due Dates Council Decision 1. That Report CST 01-12 of the Director, Corporate Services & Treasurer be received; 2. That an interim property tax levy be adopted for all realty property classes for 2012; 3. That the interim property tax levy tax instalment due dates be February 27 and April 27, 2012; 4. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Resolution #07/12 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report EC 2012-01 of the Executive Committee dated January 16, 2012, be adopted, save and except Item No. 2. Carried 2. Director, Community Services, Report CS 01-12 Speed Limits on City of Pickering Roads north of Taunton Road Amendment to By-law 6604/05 9 Cars o¢ _ Council Meeting Minutes Monday January 23, 2012 7:30 PM Council Chambers 10 Discussion ensued with respect to reducing speed limits north of Taunton Road. Resolution # 08/12 Moved by Councillor Pickles Seconded by Councillor Rodrigues 1. That Report CS 01-12 of the Director, Community Services regarding a proposed amendment to the municipal traffic and parking by-law 6604/05 to establish speed limits on City of Pickering roads north of Taunton Road be received; 2. That the attached draft by-law be enacted to amend Schedule "9" to By-law 6604/05 to provide for the regulation of speed limits on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan (VII) Notice of Motion 2012 Mayor and Council Salary Freeze General discussion ensued with respect to a salary freeze for Mayor and Council for 2012, noting Council should lead by example, recognizing the economic conditions today. Comments were also made with the fact it is better to have small incremented increases then be hit with a large one in the future. Resolution #09/12 Moved by Councillor Dickerson Seconded by Councillor Pickles 10 Cirq o~ Council Meeting Minutes Monday January 23, 2012 _ 7:30 PM FICKE Council Chambers That the Notice of Motion for 2012 Mayor and Council Salary Freeze be referred to the 2012 budget discussions. Motion Lost on a Recorded Vote as Follows; Yes No Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan Resolution #10/12 Moved by Councillor Rodrigues Seconded by Councillor O'Connell WHEREAS the local economic conditions, and the general economic conditions of the Province of Ontario, have remained unrecovered from the levels in the first half of 2008; WHEREAS the residents of the City of Pickering have been facing constant significant increases in their property tax bill/assessment for a number of years; WHEREAS due to the financial hardships that have been borne by the property taxpayers of Pickering for years, they should not have to bear any amount for an increase in council salaries; WHEREAS many employees of corporations, both in the private and public sector, have accepted salary freezes to help ease economic pressures until the economic conditions improve; WHEREAS the members of Pickering Council should lead by example, and demonstrate that they are part of the solution; NOW THEREFORE BE IT RESOLVED the Council for the City of Pickering directs the Treasurer to reflect in the 2012 budget, that the Mayor's and Councillors' salaries not increase, and that their salaries remain at the 2011 budgeted levels. Carried on a Recorded Vote as Follows; 11 Council Meeting Minutes Monday January 23, 2012 7:30 PM Council Chambers 12 Yes No Councillor Ashe Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan (VIII) By-laws 7185/12 Being a by-law to name Blocks 20 to 30, Plan 40M-2164, Pickering, as Rockwood Drive. 7186/12 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 7187/12 Being a by-law for the collection of taxes and to establish the instalment,due dates for the Interim Levy 2012. Third Reading: Councillor Ashe, seconded by Councillor Pickles moved that By-law Numbers 7185/12 to 7187/12, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. (IX) Other Business The Chief Administrative Officer was requested to action the following; 1. Councillor O'Connell requested an update on the work being done on Welrus Street and how close we were to having drawings done. She suggested that a letter go out to area residents updating them on the progress and felt a sketch would assist with the update. 2. Councillor O'Connell requested staff ask the Region of Durham whether they would allow an IPS crosswalk at Whites Road on Atwood south of Oklahoma. She noted that the Region had done a review and deemed the crossing not necessary. Councillor 12 Cif Council Meeting Minutes Monday January 23, 2012 PH INK Fi, 7:30 PM Council Chambers 13 O'Connell wanted City staff to find out if the Region would allow the installation of the crosswalk if someone else paid for it. 3. Councillor Pickles gave notice that he would be bringing forward a Notice of Motion regarding a Council Code of Conduct and the hiring of an Integrity Commissioner at the March 26th Council meeting. (X) Confirmation By-law By-law Number #7188/12 Councillor Dickerson, seconded by Councillor McLean moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of January 23, 2012. (XI) Adjournment Moved by Councillor O'Connell Seconded by Councillor Dickerson That the meeting be adjourned at 10:56 pm. Carried Dated this 23rd day of January, 2012. Mayor David. Ryan Debbie Shields City Clerk 13 City Special Council Meeting Minutes Monday, February 6, 2011 7:00 pm Main Committee Room Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services P. Bigioni - City Solicitor D. Shields - City Clerk (1) Disclosure of Interest No disclosures of interest were noted. (II) Confidential Matters Resolution #11/12 Moved by Councillor Dickerson Seconded by Councillor McLean That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matter to be discussed relates to a proposed or pending acquisition or disposition of land by the municipality. Carried 1. Verbal Update from Chief Administrative Officer Re: Potential Lease or Sale of City Owned Property Within the New Operations Facility Site 1 I Cirr ao _ Special Council Meeting Minutes, Monday, February 6, 2011 1CKE 7:00 pm Main Committee Room I ES The Chief Administrative Officer verbally updated Council on the potential lease or sale of a portion of land within the new Operations Facility site. General discussion ensued on this matter. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution # 12/12 Moved by Councillor McLean Seconded by Councillor O'Connell That Council rise into open session of Council. Carried (III) Confirmatory By-law Number 7189/12 By-law Councillor McLean, seconded by Councillor O'Connell moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special (In Camera) Meeting and Special Meeting of Council of February 6, 2012. Carried (IV) Adjournment The Meeting adjourned at 7:30 pm. Dated this 6th day of February, 2012 Mayor David Ryan Debbie Shields City Clerk 2 Cr~r 0~ _ Planning. & Development Committee Meeting Minutes Monday, February 6, 2012 7:36 pm - Council Chambers 1 6 Chair: Councillor McLean Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development P. Bigioni - City Solicitor M. Wouters - Manager, Development Review & Urban Design D. Shields - City Clerk L. Roberts - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (11) Delegations Tammy Flores appeared before the Committee, representing the group "Stop the 407 ETR's Abuse of Power". She explained the group's main concerns are with the billing practices, lack of administrative processes, lack of complaint processes and lack of any type of follow up. She explained the process of invoice suppression, whereby through their lack of due diligence in contacting people with respect to amounts owing, invoices continue to accrue interest at approximately 27%. Large bills are being sent out months, sometimes even years after the initial bill and when people can't pay them they go to plate denial. She noted that many members of their group cannot legally licence their vehicles. because their invoices have gone to plate denial because of this process. She explained the lack of transparency, stating the Ministry of Transportation does not require the 407 ETR to provide any proof of lawful charges. She stated that the charges being imposed are not always legally owed by the person, as they were 1 City oo Planning & Development aeeea a ~ _ ~ Committee Meeting Minutes PICKE Monday, February 6, 2012 7:36 pm - Council Chambers Chair: Councillor McLean caused by a lack of the 407 ETR's administration of the operations of this public highway. She also noted the process for getting solutions is very cumbersome. Ms. Flores noted this issue needs to be addressed now, before the expansion of the 407 to the east which will only.compound the issue. She indicated they have attended meetings at the 407 ETR's offices in Woodbridge, and also noted they are gaining support through MPP's and requested Council support. A question and answer period ensued. It was suggested that Ms. Flores contact the City Clerk in order to provide the City with additional information on what the group was looking for in a support letter and that correspondence be brought back to Council for direction. (III) Planning & Development Reports 1. Director, Planning & Development, Report PD 03-12 Zoning By-law Amendment Application A 11/11 Jodee Truck Leasing Ltd. 2580 Brock Road (Part Lot 10, Plan 585), City of Pickering A question and answer period ensued regarding a letter submitted by the Duffin Heights Landowners Group and the agreement in place regarding financial and other obligations to share in all applicable costs. The Director, Planning & Development noted that these issues would be addressed through an (H) Holding provision in the proposed zoning by-law. Vishnu Sookar, appeared before the Committee on behalf of the owners, stating they are aware of the landowners agreement. The Director, Planning & Development stated that an additional recommendation could be added to confirm the commitment for satisfying the Trustee financially. Clarification respecting an additional recommendation will be provided prior to the February 21St Council meeting. Recommendation Moved by Councillor Pickles seconded by Councillor Dickerson 1. That Zoning By-law Amendment Application A 11/11, submitted by Jodee Truck Leasing Ltd., to permit a four to six storey commercial building on lands being Part Lot 10, Plan 585 be approved; and 2 Citq o0 Planning & Development Committee Meeting Minutes Monday, February 6, 2012 7:36 pm - Council Chambers Chair: Councillor McLean 2. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 11/11, as set out in Appendix I to Report PD 03-12, be finalized and forwarded to City Council for enactment. Carried 2. Director, Planning & Development, Report PD 04-12 Zoning By-law Amendment -A 18/08 2075729 Ontario Ltd. 1640 Kingston Road (Part Lot 20, Concession 1 and Lots 1 2 & 43, Plan 316) City of Pickering Robert Rollings, 1974 Guild Road, appeared before the Committee stating his concerns with the parking issues. He noted that he was in opposition to the parking lot to the north of the site and questioned why the area further to the west which is already paved and available is not being considered. He also indicated there had been no resolution to previous concerns regarding the buffer zone. Ivan Sanders, 1981 Guild Road, appeared before the Committee requesting clarification on whether the development would consist of condominiums or apartments, stating his preference would be condominiums. He also noted his concerns with the unsightly existing grocery store, and the issue of heavy trucks and dust which would only increase with the construction of this development. A question and answer period ensued with respect to what the units would consist of, plans for the grocery store and road conditions. Gord MacMillan, 1966 Guild Road, appeared before the Committee, expressing opposition to the development, stating he would be surrounded by construction, as he lives right beside the proposed development. He also expressed his opposition to the placement of the parking lot, indicating that with the resulting increase in dust and noise it would potentially cause him to sell his home and move out of the area. He also noted concerns with the existing grocery store, stating it was not structurally sound, creating safety issues and noted the lack of property maintenance on the existing site. A question and answer period ensued with respect to parking issues, noise and privacy issues. Lorelei Jones, Macaulay Shiomi Howson Planning Associates Inc., appeared on behalf of the owner and responded to concerns raised by residents. She stated that the parking lot to the west was owned by Hydro One and that the parking lot proposed to the north was to provide as many parking spaces on the owner's 3 Cicy o¢ Planning & Development Committee Meeting Minutes MCKE Monday, February 6, 2012 7:36 pm - Council Chambers Chair: Councillor McLean 19 property as possible. She noted development matters such as setbacks would be more thoroughly addressed through the site plan review process. She stated they would comply with the City of Pickering by-laws in respect to issues surrounding noise and dust control. Discussion ensued with respect to the additional parking spaces being considered on Hydro One lands. Concerns were raised with the parking being proposed for the northern section with respect to safety issues due to the seclusion of the area. It was questioned why all parking could not be considered underground as opposed to surface parking. Questions also arose with regards to the timeframes for construction, further details on the buffer zones, and the nature of improvements to the existing building. It was recommended that further discussions be conducted with Hydro One with respect to further expansion and also to determine their responsibility regarding property maintenance. Staff were also requested to pursue the possibility of having all parking underground, and to work with the applicant to resolve these issues prior to the next Council meeting. Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Zoning By-law Amendment Application A 18/08 be approved to permit mixed use residential and commercial development on lands being Part Lot 20, Concession 1 and Lots 1, 2 & 43, Plan 316; and 2. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 18/08,'as set out in Appendix I to Report PD 04-12, be finalized and forwarded to City Council for enactment, once a licence agreement with Hydro One respecting existing parking and access, has been submitted to the satisfaction of the City. Carried (IV) Adjournment The meeting adjourned at 9:12 pm. 4 c~~ Executive (Budget) Committee ec~,. iii , . Meeting Minutes Thursday, February 9, 2012 9:00 am Main Committee Room 20 Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer B. Douglas - Fire Chief R. Holborn - Division Head, Municipal Property & Engineering J. Hodgson - Manager, Customer & Administrative Services S. Karwowski - Manager, Finance & Taxation C. Grant - CEO, Library S. Reynolds - Division Head, Culture & Recreation P. Bigioni - City Solicitor D. Shields - City Clerk L. Roberts - Committee Coordinator (1) Disclosures of Interest No disclosures of interest were noted. (II) Presentations T. Prevedel, Chief Administrative Officer thanked staff for their work on the budget and arriving at a budget close to targets early in the process. He stated that the first thing we had to deal with in the budget process is cost of living. He also stated that the City needs to continue creating a budget that does not depend on drawing from reserves. 1 ' sill c~cy o~ _ Executive (Budget) Committee e -Meeting Minutes Thursday, February 9, 2012 9:00 am Main Committee Room 21 The Chief Administrative Officer made reference to the 4 year Capital forecast that staff produced this year. He stated that the forecast will assist the City by capturing the needs and desires for future budgets and stated that the document will evolve over time and will become a useful document for preparing yearly budgets. Mayor Ryan thanked staff for their efforts in the preparation of this year's Current and Capital budgets. He noted staff were cognizant of the pressures on taxpayers in bringing in a budget that addresses the needs of the public. He noted the City of Pickering maintains a high level of efficiency while being hampered with low assessment growth. He stated that no reductions in service were made and the City continues to provide a high standard of service. He added that with a new agenda process, budgets will be coming forward in February each year in the future. He stated the need to start thinking today about how to build on reserves for the future. Mayor Ryan explained the process for going through the budget agenda. G. Paterson, Director, Corporate Services & Treasurer outlined a summary of the 2012 Current and Capital Budgets through the aid of a power point presentation along with hand outs. He noted a proposed levy budget of 3.49%, noting the property tax allocation resulting in a proposed 0.97% increase on the City's portion of the total tax bill, which translates into approximately $39.00 per year based on an assessed value of $300,000. He also requested members not focus on the noted percentages, but rather the dollar amounts. Discussion period ensued with respect to current total debt, amount in reserves and development charges. Questions arose regarding the amount of surplus last year and the draw on reserves, as well as clarification being requested on the rate stabilization, with staff responding accordingly. (II) Delegations Kelly Marconi, a resident of Claremont, appeared before the Committee representing a group of area residents. She stated her home is located on Sideline 20 and Regional Road 5, adjacent to the Claremont Public School. She informed the Committee of the resident's concerns with respect to the road conditions on Sideline 20. She noted they had been informed by the developer over 10 years ago that an asphalt road would be put down at the completion of construction, which was 9 years ago. She indicated their concerns with safety issues, as this is a highly travelled road lacking adequate street lighting, used 2 City o0 Executive (Budget) Committee Meeting Minutes Thursday, February 9, 2012 9:00 am 22 Main Committee Room by trucks, school buses, cyclists and children. Ms. Marconi requested that Council support the paving of Sideline 20 in the 2012 Budget. A copy of her delegation was handed in to be distributed. (III) Matters for Consideration 1. Review and Recommendations of the 2012 Capital Budget Detailed discussion ensued with Council posing various questions and requesting clarification with respect to several matters. Staff provided information in relation to each inquiry put forward. Discussion took place with respect to Fire Services and the life span of pumpers and fire vehicles, reserves for replacement vehicles and projected costs in the proposed Seaton development. It was suggested that future vehicle requirements, staffing, equipment and building needs should be included each year to better understand future debt. Discussion took place with respect to how roads projects were assessed and what criteria was looked at to make decisions on which roads should be in budgets. Questions were also raised on how Development Charges were applied to the projects and suggestions were made that more time and detail should be taken to make sure we use Development Charges the best way possible. Staff was requested to look into Moorelands and Cowan Circle and provide information along with estimates prior to February 21St Council. Committee took a ten minute recess and reconvened at 11:10 am. Discussion ensued regarding the new Whitevale Bridge in respect to design elements, lanes, sidewalks and the cultural heritage designs in the new structure. It was questioned whether the lanes would be wide enough to accommodate bike traffic, whether heritage elements would be built into the bridge and if the budget was sufficient to accommodate this. Discussion ensued with respect to the Frenchman's Bay Harbour entrance. It was noted that this is not a municipal responsibility and that the money would be better utilized for the Western Spit. It was noted that the improvements could increase economic development in the area by bringing in tourism as boaters are not currently using the harbor entrance due to the unsafe 3 citqeq Executive (Budget) Committee Meeting Minutes Thursday, February 9, 2012 9:00 am Main Committee Room 23 conditions. It was noted that the removal of this item would put the project in jeopardy and would not impact the 2012 tax rate. Discussion ensued on sidewalks on Kingston Road as well as the Durham Region Transit plans. It was suggested that staff should contact the Region regarding cost sharing initiatives for sidewalks along Kingston Road. Moved by Councillor Ashe That the 2012 Capital Budget be approved and presented to Council on February 21, 2012. Carried Later in the Meeting (See following motion) Moved by Councillor O'Connell That the budget of $1.5 million in account 5780 Parks, 1702 Debt - 10 years for Frenchman's Bay Harbour entrance be removed from the 2012 Capital Budget. Motion Defeated 2012 Captial Budget Carried The Committee recessed at 12:37 pm and reconvened at 1:10 pm 2. Review and Recommendation of the 2012 Current Budget Moved by Councillor McLean That the 2012 Current budget, be approved and presented to Council on February 21, 2012, with. the inclusion of the following amendments; Carried as amended later in the meeting (See following motions) Moved by Councillor O'Connell Councillor O'Connell proposed the following changes to her budget: 4 citqoo Executive (Budget) Committee Meeting Minutes PICKE U71 Thursday, February 9, 2012 9:00 am 24 Main Committee Room Council Communication Policy - from $7,500.00 to $6,000.00 Reception, Promotion & Special Events - from $4,500.00 to $2,500.00 Outside Agency Services - from.$4,800.00 to $3,000.00 Total Reduction: $5,300.00 Carried Councillor Pickles proposed the following changes to his budget: Telephones - from $1,200.00 to $900.00 Council Compensation Policy - from $7,500.00 to $6,500.00 Reception, Promotion & Special Events - from $4,500.00 to $2,500.00 Outside Agency Services - from $4,800.00 to $3,900.00 Total Reduction: $4,200.00 Carried Councillor McLean proposed the following changes to his budget: Council Communication Policy - from $7,500.00 to $4,000.00 Reception, Promotion & Special Events - from $4,500.00 to $2,500.00 Outside Agency Services - from $4,800.00 to $2,000.00 Total Reduction: $8,300.00 Carried Councillor Dickerson proposed the following changes to his budget: Cellular Phone - from $3,000.00 to $2,700.00 Communication Policy - from $7,500.00 to $6,000.00 Receptions, Promotions & Special Events - from $4,500.00 to $4,300.00 Office Supplies - from $ 750.00 to $550.00 Outside Agency - from $4,800.00 to $3,500.00 Total Reduction: $3,500.00 Carried Detailed discussion ensued with Council posing various questions and requesting clarification with respect to several matters. Staff provided information in relation to each inquiry put forward. Discussion took place regarding the actual expenditure numbers and the historical budgeted numbers and why actual numbers were not reflected numbers when those numbers were consistent in numerous years. 5 I c,tq oo Executive (Budget) Committee Meeting Minutes PICKEWNG Thursday, February 9, 2012 9:00 am Main Committee Room 25 Clarification was requested on the temporary work place accommodation within Customer Care. The Chief Administrative Officer noted that it was a WSIB accommodation. Discussion took place with respect to budgeting for studies. Clarification was provided by staff as well as explanations with regards to studies which carry over from one year to the next and how the City accommodated the ongoing nature of projects. Councillor O'Connell requested a full list of all studies in the Office of Sustainability budget that took place in 2011 as well as studies proposed in 2012 including where they may overlap. I 2012 Current Budget Carried 3. General Governance Councillor O'Connell questioned POA revenues, noting the Region has forecasted an increase and requested staff to investigate. Councillor Ashe and Councillor McLean questioned whether provisions had been placed in the budget if Council decided to approve an Integrity Commissioner. The Director, Corporate Services noted that there was provisions in the General Government Section. Grants Discussion ensued with respect to the grants for DWAC Inc. and DWAC Foundation. Questions were raised regarding how much grant funds have been given to these organizations and whether the City has been provided with an update on how they are progressing, the future needs of the organization and financial statements. It was requested that an update be provided to Council regarding DWAC. Moved by Councillor Rodrigues That the line item for DWAC in the amount of $20,000 be removed from the 2012 current budget. Motion Defeated Discussion ensued with respect to the grant for United Way. Moved by Councillor Pickles 6 citq oo Executive (Budget) Committee eti Meeting Minutes PICRERNG Thursday, February 9, 2012 9:00, am Main Committee Room 26 That the grant amount of $100,470 to United Way be reduced to $75,000 in the 2012 Current Budget. Carried Moved by Councillor Ashe That the grant for the joint funded Environmental Project for TRCA in the amount of $10,000.00 be removed from the 2012 Current Budget. Carried Councillor Ashe left the meeting at 4:25 pm. 4. Review of Proposed Fees and Charges By-law Moved by Councillor Pickles That the summary of fees and charges as presented be approved and presented to Council on February 21, 2012. Carried Moved by Councillor Dickerson That recommended Seaton Legal Fees in the amount of $500,000 be reduced to $300,000. Carried Discussion ensued with respect to the need for a reserve to fund accessibility projects in order to be in compliance with the Provincial legislation. Moved by Councillor O'Connell That an additional $60,000 be placed in the 2012 budget to be used for accessibility improvements. Motion defeated. 7 citq oo Executive (Budget) Committee Meeting Minutes Thursday, February 9, 2012 9:00 am Main Committee Room 27 Further discussion ensued with the Director, Corporate Services & Treasurer noting that they could put a recommendation in regarding any unspent funds for accessibility projects would carry over into a reserve fund for future budget years. The Director, Corporate Services & Treasurer noted the total reductions as amended today would be approximately 2.93% for a final tax rate. (IV) ADJOURNMENT Moved by Councillor Dickerson The meeting adjourned at 4:45 pm. 8 city oo A Executive Committee Meeting Minutes Monday, February 13, 2012 7:30 pm - Council Chambers 28 Chair: Councillor O'Connell Present: Mayor Ryan Councillors: K. Ashe B. McLean J. O'Connell D. Pickles P. Rodrigues Absent: D. Dickerson Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services T. Melymuk - Director, Office of Sustainability P. Bigioni - City Solicitor, (Acting) City Clerk B. Douglas - Fire Chief C. Whitaker - Coordinator, Sustainability L. Roberts - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (11) Matters for Consideration 1. Director, Office of Sustainability, Report OS 02-12 Sustainable Pickering Program -2011 Year-end Summary and 2012 Work Plan Discussion ensued with staff providing clarification regarding questions raised in connection with feedback and statistics on the smart commute program. Recommendation Moved by Mayor Ryan Seconded by Councillor Ashe 1 citq oo _ Executive Committee Meeting Minutes Monday, February 13, 2012 7:30 pm - Council Chambers Chair: Councillor O'Connelr) o That Council receive for information Report OS 02-12 respecting the 2011 year-end summary and 2012 work plan for the Sustainable Pickering Program. Carried 2. Director, Community Services, Report CS 08-12 Local Look Back Program Essay/Speech Competition A brief discussion period ensued. Recommendation Moved by Mayor Ryan Seconded by Councillor Ashe 1. The Report CS 08-12 from the Director, Community Services regarding the Local Look Back Program be received; 2. That the City of Pickering assist with the promotion of the Local Look Back Program by posting the program flyer/information on the City's website; 3. That the program flyer/information be modified to meet Corporate standards and that the City of Pickering provide 150 copies of the program flyer to Rosemary McConkey for distribution to participating Pickering schools; 4. That Rosemary McConkey put together and coordinate a selection team to review the essays submitted by participating Pickering schools and that not more than 15 student essays be selected for recognition; 5. That City Council recognize the selected students from Pickering schools with certificates of appreciation at a future Council meeting: and 6. That the Durham District School Board and Durham Catholic District School Board coordinate the attendance of selected students from Pickering schools to the Council meeting. Carried 2 A Executive Committee - Meeting Minutes Plu&hFJNG Monday, February 13, 2012 7:30 pm - Council Chambers O Chair: Councillor O'Connell Moved by Councillor Rodrigues Seconded by Councillor Ashe That the rules of procedure be suspended in order to hear delegations. Motion Defeated (III) Adjournment The meeting adjourned at 7: 40 pm., 3 ~i*~ O~ ICI 31 _ I I PICKERING February 21, 2012 Delegations 1. Chelsea Armstrong, Forest Brook Community Church Ellie Zeeman Atkinson, Pickering Baha'i Community 2. Julie Schembri Re: Corporate Services & Treasurer Report CST 03-12 2012 Current & Capital Budgets I 3. Representatives from Accessibility Advisory Committee Re: Corporate Services & Treasurer Report CST 03-12 2012 Current & Capital Budgets 3 2 r G February 21, 2012 PICKERIN Correspondence Pages 1. Corr. 04-12 Motion for Direction Ontario 9-1-1- Advisory Board 33-35 Letter received from Ontario 9-1-1- Advisory Board seeking financial assistance in the suggested amount of $100.00 from each Ontario municipality with respect to the implementation and operation of 9-1-1- Emergency Numbers systems in Ontario. 2. Corr. 05-12 Motion to Endorse Lon Harnish 36 Rotary Club of Ajax 255 Huntingwood Drive Oshawa, ON L1 J 7C6 Letter received from Lon Harnish, Fundraising Chairperson, Rotary Club of Ajax, seeking Council endorsement for the 2012 Pickering Ribfest to be a pet free annual event. 3. Corr. 06-12 Receive for Information J. Dike, Chair 37-38 Waterfront Coordinating Committee Memo received from J. Dike, Chair, Waterfront Coordinating Committee, submitting the 2010 Annual Report and the proposed 2012 Work Plan on behalf of the Waterfront Coordinating Committee. x ORIGINALTO: COPY T0: February 7, 2012 CORR. FILE TO: ALL MUNICIPAL COUNCILS TAKE APR. ACTION FROM: 9-1-1 ONTARIO ADVISORY BOARD ISSUE: 9-1-1 ADVISORY BOARD SEEKS YOUR ASSISTANCE a) What is Needed and Why: The 9-1-1 Ontario Advisory Board (OAB) is seeking financial assistance from each municipal government in order to continue as the technical and information authority respecting the implementation and operation of 9-1-1 Emergency Number systems in Ontario. In August 2007, an appeal for financial assistance was made to Ontario municipalities resulting in receipts of $26,000.00 and we are very grateful for that support. Those dollars have assisted the 9-1-1 Ontario Advisory Board greatly in continuing its efforts at maintaining and improving 9-1-1 capabilities across the Province We need operating support and therefore are making this request for assistance in the form of a small donation from each municipality. if each of Ontario's 445 municipalities provided $100, this would create the funds for the Board to continue its work and represent the interests of municipal governments and their citizens on 9- 1-1 issues. Technology advancements and the expansion of the telecommunications market have increased the work of the 9- 1-1 Advisory Board. We make submissions to hearings of the Canadian, Radio-Television and Telecommunications Commission (CRTC) and provide input on implementation issues related to wireless 9-1-1 service and Voice over Internet Protocol (VoIP) 9-1-1 service. The costs to attend these cross Canada meetings alone are significant. We also maintain the OAB 9-1-1 website, http://oab9ll.ca, develop public awareness, liaise with all levels of government (municipal, provincial and federal) and with the Canadian Wireless Telecommunications Association. Much work remains to be done and we require funds to support these ongoing activities. 4 b) Activities of the 0A13 during 200912011: • Wireless 9-1-1 - Telecom Decision 200940 Members of the OAB were actively involved in the discussions and proceedings that led to the Industry mandates in this Decision. As a result of our participation, the CRTC directed all Canadian Wireless Carriers to deploy location technologies that will deliver x/y coordinates on all 9- 1-1 calls from cellular phones to your local 9-1-1 Public Safety Answering Point (PSAP). Further, we successfully argued that this work should be completed by the Industry at their own cost, not placing the financial burden on local taxpayers. In 2010 we have continued to actively participate in discussions to ensure Industry compliance, effective deployment practices across Ontario as well as working on ways to further improve the service. • Voice over Internet Protocol (VoIP) 9-1-1 - Telecom Decision 2010-387 ? Disappointingly, on June 17, 2010, the CRTC issued this Decision that has allowed for the continuation of basic 9-1-1 service for consumers using nomadic internet phone service. Industry won their argument that any technical solutions to make these services safer at this point in time would be too costly. The OAB will continue to monitor the situation as well as search for technical'solutions to improve 9-1-1 VolP Service. • Text Messaging for Hearing Impaired - Telecom Decision 2010-224 3 - Improving access to emergency services for people with hearing and speech disabilities. As a member of the CRTC Emergency Services Working Group, we are assisting Industry towards establishing a technical trial in Ontario that will allow members of the Deaf, Hard of Hearing and Speech Impaired (DHHSI) communities to access their local emergency services via Text Messaging. ' The 9-1-1 Advisory Board is made up of volunteers from a number of non-profit organizations and agencies whose parent organizations allow the volunteers time and cover some expenses. Board members include representatives from: , • National Emergency Number Association (NENA) • Association of Public Safety Communications Officials, Canada (APCO) • Ontario Association of Chiefs of Police (OACP) Ontario Association of Fire Chiefs (OAFC) • Ontario Ministry of Health and Long-Term Care (MOHLTC) Members of various Municipal Caucuses • City of Toronto • Bell Canada (non-voting) • OPP (non-voting) Municipal Affairs and Housing (MMAH) (non-voting) • Ministry of natural Resources (MNR), (non-voting) and • Ministry of Community Safety and Correctional Services (MCSCS) (non:voting). 1 http://www.ertc.gc.ca/eng/archive/2009i'2009-40.htm 2 http://www.crtc.jzc.ca/en!z/archive/2010/2010-387.htm 3 http:Hwww.crte.gc.ca/eng/archive/2010/2010-224.htm Z c) Why are funds being requested now? The optimal operating budget for the CAB is about $40,000 per year and we do not have those funds. The one- time funding received from the province in 1998 ended. If we are to continue and to undertake the work to make 9- 1-1 an effective emergency communication system, your help is required. d) How is 9-1-1 operated? Other provinces operate 9-1-1 systems themselves. In Ontario, local municipal authorities operate the 9-1-1 systems. • 9-1-1 systems are provided only within municipalities electing to provide the service (now greater than 95%a) with subscriber billing for network services and maintenance. • The cost associated with staffing and equipment is provided by municipalities. • 9-1-1 systems are designed around a central answering point (Primary Public Safety Answering Point [PPSAP]) which has dedicated lines. Incoming calls for 9-1-1 are conferenced with the associated police, fire and ambulance dispatch centre for a given municipality. Networks are designed, installed and maintained by Bell Canada. e) A Sample Resolution: Whereas The Ontario 9-1-1 Advisory Board was formed at the request of Ontario Municipalities; and Whereas lack of ongoing Provincial funding for the Ontario 9-1-1 Advisory Board has resulted in the need of financial assistance from other sources in order to continue to represent our ratepayers in the face of ever- increasing technological advancement; and Whereas technological advancement and deregulation of the local telephone market makes it necessary to represent municipalities and ratepayers at the Canadian Radio Telecommunication Commission (CRTC) and the CRTC Interconnection Steering Committee (CISC) on a regular basis, Therefore be it resolved that the municipality of contributes $ to the Ontario 9-1-1 Advisory Board in order to allow it to continue to advance a safe delivery of 9-1-1 system for police, fire and ambulance emergency services in our municipalities and throughout the Province. f) Thank you: Thank you for your consideration of this issue and for more information please visit our website at http://oab9ll.ca Please make cheques payable to "Ontario 9-1-1 Advisory Board" and send to Tom Voisey, c/o the Peel Regional Police Telecommunications, 7750 Hurontario Street, Brampton, ON L6V 3W6. 3 6 ROTARY CLIMB OF AJAX 314 HARWOOD AVE. S. www.ajaxrotary.ora P.O. BOX 21022 www•pickeringribfest.com AJAX, ON US 7H2 Cyr CU1,TURE ®~~ATION DIVISION RECEIVED 1 FILE NO. ABEY TO _ ❑ FWD OP'( CIRCULr'L~E January 11, 2012 MAYOR JUNCIL CAO -~~--~--CLERK CUL & REC CORP SERVICES City of Pickering MPE HUMAN RESOURCES C/o Stephen Reynolds MPE OPS CENTRE LEGAL FAC OPERATIONS OFFICE SllSTAtfii Pickering Civic Complex -xR SUPERVISORS PLAN Ai Dt:V One The Esplanade J Pickering, ON L1V 6K7 Attn: Mayor and City Council RE: Pickering RibFest and Pets Both the Pickering and Ajax Rotary Clubs are looking forward to hosting this year's RibFest. We wish to make this event a Pet-Free Event. Health and safety of all attending are our main concerns for making this request. Both Rotary Clubs respectively ask for City Council to endorse the Pickering RibFest as a Pet-Free annual event. City Council has our assurance that if this request is approved, we will take the steps to advertise this fact in all our advertising. Your kind consideration to this request would be greatly appreciated. Yours tr ly; L.-ton Harnish Fundraising. Chairperson, Ajax Rotary 255 Huntingwood Drive .Oshawa, ON L1J 7C6 H: 905-723-5478 B: 800-661-0243 ext 4146 F:' 905-576-2919 Lon.harnish@cibc.ca ROTARY FOUR-WAY TEST "Of the things we Think, Say or Do" 1. Is it the TRUTH? 2. Is it FAIR to all concerned? 3. Will it build GOODWILL and BETTER FRIENDSHIPS? 4. Will it be BENEFICIAL to all concerned? ~~ty o~ CU 17 d f~ l 3 7 ERI Gw MEM0 PICK FMPGINALTO-- CoT0: To: Mayor and January 27, 2012 Members of Council CORK TAKE APR. ACTION .1 v`f~. From: J. Dike, Chair Waterfront Coordinating Committee Copy: Chief Administrative Officer Subject: 2011 Year End Report Directors 2012 Work Plan for Waterfront Coordinating Committee The Waterfront Coordinating Committee is pleased to present this document as an overview of its 2011 Accomplishments and proposed 2012 Work Plan as outlined below. 2011 ACCOMPLISHMENTS 1. Committee Terms of Reference - reviewed content and provided recommendations for changes. 2. Pickering Rouge Canoe Club - assisted with establishing a permanent club house location. 3. Frenchman's Bay Harbour Entrance - assisted with the planning, design and project funding for the implementation of the entrance channel reconstruction and sediment dredging project. 4. Frenchman's Bay Waterfront Master Plan - reviewed the draft master plan and provided initial comments. 5. Great Waterfront Trail Adventure Tour - involved with the annual Niagara to Quebec bike ride - in conjunction with TRCA & the Town of Ajax 6. Frenchman's Bay Storm Water Master Plan - reviewed progress of work plan. 7. Waterfront Trail Enhancements and Linton Farm House upgrades - reviewed progress of work by Region of York and Durham as part of WPCP expansion. 8. Scudelleri Property - provided recommendations to Council. 2012 PROPOSED WORK PLAN 1. Waterfront Trail - review existing trail conditions and provide recommendations for improvements; repairs; and mitigation of other public safety issues. 2 Waterfront Committee Working Groups - as required, establish sub-committees to include stakeholders, public, and other participants for certain projects identified within the 2012 work plan. .3. Frenchman's Bay Harbour Entrance - continue to be involved with the planning, design and implementation of the entrance channel reconstruction and sediment dredging project. 7z 4. "Oaterfront Shoreline & Beaches - review shoreline and bank erosion as well as condition of beaches and recommend possible remedial works. 5. Pickering Rouge Canoe Club - continue to work with the club on establishing a permanent club house facility. -6. Frenchman's Bay Waterfront Master Plan - continue to participate in the master plan process. 7. Petticoat Creek Conservation Area - investigate opportunity to partner with the TRCA for off season public events within the Conservation Area. 8. Small Boat Launching Facilities - continue to review opportunities and. appropriate locations. 9. Millenium Square - identify issues and make recommendations to mitigate. 10. Water Shuttle Service - continue to investigate opportunities to provide linkage between east and west spits. 11. "Pet Friendly" Waterfront - review opportunities for family pet walkers. 12. Goose Control - Review ways to discourage Canada geese from settling in park play areas and walkways, and provide recommendations for a community based goose management program. 13. Great Waterfront Trail Adventure Tour - continue to be involved with the annual Niagara to Quebec bike ride - in conjunction with TRCA & the Town of Ajax 14. Frenchman's Bay Storm Water Master Plan - continue to be involved. 15. Duffins Creek Water Pollution Control Plant, Environmental Assessment - continue to be involved 16. Project Funding - review budget and identify potential funding sources for specific projects. 17. Waterfront Trail Enhancements and Linton Farm House upgrades - review progress of work by Region of York and Durham as part of WPCP expansion. 18. Frenchman's Bay Harbour Entrance Lighthouse 19. Formal recognition of Point 19 in honour of the Scudellari's Submitted on behalf of Waterfront Coordinating Committee Current Membership: Jim Dike, Chair Jim Berry, Vice-Chair Kathleen Corcoran Keith Falconer Maureen Robbins Partricia Short-Galle Jean Veronneau Sean Wiley January 27, 2012 Page 2 2011 Year End Report/2012 Work Plan for Waterfront Coordinating Committee 3 9 PICKERING February 21, 2012 Committee Reports a) Report PD 02-2012 of the Planning & Development P & D Pages Blue 1. Director, Planning & Development, Report PD 03-12, Zoning By-law Amendment Application A 11/11 Jodee Truck Leasing Ltd. 2580 Brock Road (Part Lot 10, Plan 585) City of Pickering Recommendation 1. That Zoning By-law Amendment Application A 11/11, submitted by Jodee Truck Leasing Ltd., to permit a four to six storey commercial building on lands being Part Lot 10, Plan 585 be approved; and 2. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 11/11, as set out in Appendix I to Report PD 03-12, be finalized and forwarded to City Council for enactment. 2. Director, Planning & Development, Report PD 04-12 Zoning By-law Amendment - A 18/08 2075729 Ontario Ltd. 1640 Kingston Road (Part Lot 20, Concession 1 and Lots 1 2 & 43, Plan 316), City of Pickering Recommendation 1. That Zoning By-law Amendment Application A 18/08 be approved to permit mixed use residential and commercial development on lands being Part Lot 20, Concession 1 and Lots 1, 2 & 43, Plan 316; and 2. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 18/08, as set out in Appendix I to Report PD 04-12, be finalized and forwarded to City Council for enactment, once a licence agreement with Hydro One respecting existing parking and access, has been submitted to the satisfaction of the City. CLtq O¢~ 4 0 February 21, 2012 PICKERIN Committee Reports b) Report EC 2012-03 of the Executive Committee Executive Pages Buff 1. Director, Office of Sustainability, Report OS 02-12 1-7 Sustainable Pickering Program -2011 Year-end Summary and 2012 Work Plan Recommendation That Council receive for information Report OS 02-12 respecting the 2011 year- end summary and 2012 work plan for the Sustainable Pickering Program. 2. Director, Community Services, Report CS 08-12 8-14 Local Look Back Program Essay/Speech Competition Recommendation 1. The Report CS 08-12 from the Director, Community Services regarding the Local Look Back Program be received; 2. That the City of Pickering assist with the promotion of the Local Look Back Program by posting the program flyer/information on the City's website; 3. That the program flyer/information be modified to, meet Corporate standards and that the City of Pickering provide 150 copies of the program flyer to Rosemary McConkey-for distribution to participating Pickering schools; 4. That Rosemary McConkey put together and coordinate a selection team to review the essays submitted by participating Pickering schools and that not more than 15 student essays be selected for recognition; 5. That City Council recognize the selected students from Pickering schools with certificates of appreciation at a future Council meeting: and 6. That the Durham District School Board and Durham Catholic District School Board coordinate the attendance of selected students from Pickering schools to the Council meeting. Citq co 41 PPI February 21, 2011 NEW AND UNFINISHED BUSINESS PAGES 1. Director, Corporate Services & Treasurer, Report CST 02-12 48-50 2012 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation 1. That Report CST 02-12 of the Director, Corporate Services & Treasurer be received; and, 2. That Report CST 02-12 of the Director, Corporate Services & Treasurer regarding the exclusion of certain expenses from the 2012 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act 2001. 2. Director, Corporate Services & Treasurer, Report CST 03-12 51-105 2012 Current & Capital Budgets Recommendation 1. That Report CST 03-12 of the Director, Corporate Services & Treasurer be approved; a) That the 2012 Current Budget expenditure for personnel expenditures, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $44,598,940 be approved, b) That the 2012 Gross Current Budget expenditures for City purposes in the amount of $31,872,296 (excludes personnel expenditures) less estimated current revenues of $27,763,478 (City Revenues of $27,300,478 plus 463,000 for assessment growth) and net transfer from the Rate Stabilization Reserve of $2,560,338 ($2,817,338 less $257,000) for City operations be approved; c) That the Capital from Current expenditure in the amount of $1,602,050 funded by $952,000 from property taxes and $650,000 from a transfer from the Rate Stabilization Reserve be approved; d) That the total final City levy under a), b) and c) above plus an additional $100,000 for Seaton Professional fees and $75,000 funding for new' seniors centre (transferred to reserve) for a total final levy of 42 $47,274,470 which is approximately a 2.93% increase over 2011 be approved; 2. a) That the 2012 Capital Budget for the City of Pickering with a Gross Expenditure of $31,409,625 be adopted as presented and financing as amended below; b) That the financing of the following projects contained in the draft 2012 Capital Budget be revised as follows: Project Original Financing Revised Financing East Shore Senior's Centre Roof Replacement (5701.1202.1701) - Debt - 5 year $156,000 Federal Gas Tax Reserve Fund (5701.1202.7505) - $156,000 Greenwood Community Centre Roof Replacement (5719.1202.1623) Invest in Ontario Grant $90,000 - Federal Gas Tax Reserve Fund - (5701.1202.7505) $90,000 Third Concession (5320.1213.1701) Debt - 5 Year $275,000 - Development Charges Roads (5320.1213.7610) - $69,000 City Share DC Projects (5320.1213.7022), - $206,000 c) That the following capital financing sources be approved as presented in the amended 2012 Capital Budget: Transfer from Current Fund to Capital Fund $951,575 Transfers from Reserves: - Rate Stabilization Res (7021) 650,475 - Dunbarton Pool Surcharge (7032) 33,000 - Don Beer Arena Res. (7033) 90,000 - Rec Complex Core Surcharge (7034) 50,600 Rec Complex Pool Reserve (7035) 18,000 -Rec Complex Arena (7036) 50,000 - Vehicle Replacement Res (7040) 60,000 - Move Ontario Reserve (7043) 56,600 - Land Purchase Reserve'(7047) 200,000 43 Financial Systems Reserve (7049) 275,000 Transfers from Reserve Funds - Development Charges (7610 to 7620) 843,751 - Parkland Development (7502) 550,000 - Federal Gas Tax Funds (7505) 3,203,000 - City Share Dev. Charges Projects (7022) 1,198,724 - Third Party Contribution (7501) 200,000 Debt - 5 yr 1,395,000 Debt - 10 yr 2,855,000 Debt - 20 yr 2,875,000 Internal Loan - 5 yr 345,000 Provincial Grant - Invest in Ontario 228,900 Provincial Grant -Trans. Initiatives 140,000 Provincial Grant - Municipal Rd. Infrastructure 235,000 Provincial Grant - Frenchman's Bay 3,000,000 Federal Grant - Frenchman's Bay 3,000,000 York Region Funding Agreement 1,835,000 Sale of Land - Duffin Heights (1595) 7,000,000 Donations (1592) 70,000 Total $31.409.625 d) That total external debt financing of $7,125,000 for the projects identified in the 2012 Capital Budget, and as indicated in this report, in the amount of $1,395,000,000 for a period not to exceed 5 years, $2,855,000 for a period not to exceed 10 years and $2,875,000 for a period not to exceed 20 years be approved; e) That the internal loan in the amount of $345,000 be undertaken at the discretion of the Director, Corporate Services & Treasurer; f) That projects identified in the 2012 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; g) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; h) That all Capital expenditures or portions thereof, approved in the 2012 Capital budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; . 44 i) That the Director, Corporate Services & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; . j) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 3. That Council approve the cancellation of the 2010 capital project (Account 5780.1023) Frenchman's Bay Harbour Entrance Project; 4. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve (7021), 30% to the Capital Equipment Replacement Reserve (7001) and 40% to the City Share DC Projects Reserve (7022); b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; c) The balance in the Capital Maintenance & Management System Reserve (7046) to the Financial Systems Reserve (7049) and the Capital Reserve be closed; d) $75,000 to the new Senior Centre Reserve (7050). 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2012 current operating expenditures and revenues resulting from any reorganization and to reflect any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; 6. That any under expenditures from projects funded from Reserves or Reserve Funds maybe used to fund over expenditures for approved projects funded from the same source(s); 7. That the Director, Corporate Services & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (eg. inclement 45 weather); c) Restate the 2012 Current Operating Budgets, Accounts 1100 (Salaries & Wages), 1200 (Overtime) and 1400 (Employer Contributions), to reflect any CUPE negotiated settlement; 8. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2012 Current Budget; 9. That the Director, Corporate Services & Treasurer be authorized to adjust, .where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 10. That Council approve the reallocation of the Seaton Professional fees expenditure of $300,000 to account 2126.2392.0000 General Government Purchased Services to facilitate reporting requirements to the appropriate cost centre; 11. That Council approve the continuing engagement of the firm of Watson and Associates to complete the following projects: City Development Charge Study, Seaton Development Charge Study, City-wide Seaton Development Charge Study, Seaton Financial Impact Study and any other studies related to Seaton and or Duffin Heights; 12. That the Director, Corporate Services & Treasurer be authorized to initiate or defend any assessment appeals necessary to protect the City's interests including the engagement of the firm Walker Poole Nixon LLP and the firm of Municipal Tax Equity Consultants; 13. That the Director, Corporate Services & Treasurer be authorized to undertake the purchase of the CityWide Tangible Assets software program from Public Sector Digest Inc. at a total cost of $35,000 as provided for in the 2012 Current Budget (2196.5974). 14. That Council authorize the Director, Corporate Services & Treasurer to refinance the remaining portion of the debenture issue for the Expansion and Renovations of the Don Beer Arena as follows: a) that the sum of $1,057,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding ten years; b) that the issuing cost be funded from property taxes: c) that the annual repayment charges in the approximate amount of $122,000 be included in the annual Current Budget commencing in 2013 and thereafter until the debt is repaid; 4 6 d) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; e) That the draft by-law attached to this report be enacted; 15. That any funds remaining unspent in account 5719.1013.6183 at the end of any fiscal year be transferred to the Reserve for Accessability Initiatives; and, 16,. That the appropriate staff of the City of Pickering be given authority to give effect thereto. 3. Director, Community Services, Report CS 09-12 106-109 City of Pickering Comments on the Regional Cycling Plan Review Recommendation I 1. That Report CS 09-12 of the Director, Community Services regarding the Regional Cycling Plan Review be received; 2. That Regional Council be requested to direct Regional staff to: a) modify the current work plan such that the presentation of the draft updated Regional Cycling Plan is made at the May 24, 2012 Joint meeting of the Finance and Administration, Planning-and Economic Development, Works and Health and Social Services Committee instead of. the March 22, 2012 meeting; b) include a commitment that will ensure continuous, reliable and sustainable funding to address the construction, repair, maintenance, monitoring and promotion of the Regional Cycling Plan through the development of an on-going 5 year capital plan as part of the Region's annual budgeting process; c) recommend a revision to the current regional policy in order that implementation initiatives of the Regional Cycling Plan are not confined to strictly correspond with road improvement projects, but may also be considered independent of road construction to close network gaps and facilitate key connections along cycling spines identified in the Regional Cycling Plan; d) modify the current work plan to require public and stakeholder consultation to be undertaken by the Region, given that updating the Regional Cycling Plan is a Regional initiative and is inter-municipal in scope; 3. That Regional Council be requested to provide the area municipalities, stakeholders and public with sufficient time to analyze the draft updated Regional Cycling Plan by requesting comments no later than September 30, 2012; and 47 4. , Further, that the City Clerk forward a copy of Report CS 09712 to the Regional Municipality of Durham and all local municipalities in Durham Region. 4. Director, Office of Sustainability, Report OS 04-12 110-121 Proposed Southwestern Ontario Development Fund -Ministry of Economic Development and Innovation Recommendation 1. That Report OS 04-12 regarding the proposed Southwestern Ontario Development Fund -Ministry of Economic Development and Innovation, be received; 2. That Pickering Council request the Minister of Economic Development and Innovation to ensure that all municipalities in the Province have equal access to development funding opportunities; and 3. That the City Clerk forward a copy of this report to the Premier of Ontario, the Minister of Economic Development and Innovation; the Minister of Finance, the MPPs for Pickering- Scarborough East, Ajax-Pickering, and all other members of Provincial Parliament in Durham Region, Regional Council and all municipal councils in Durham, and the Ajax-Pickering Board of Trade. i ;90r Report To Council 48 PICKERING Report Number: CST 02-12 Date: February 21, 2012 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2012 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Recommendation: 1. That Report CST 02-12 of the Director, Corporate Services & Treasurer be received, and, 2. That Report CST 02-12 of the Director, Corporate Services & Treasurer regarding the exclusion of certain expenses from the 2012 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act 2001. Executive Summary: Under Ontario Regulation 284/09, municipalities are required to report on whether amortization expense, post-employment benefits and other expenses are included in the annual current budget. This Regulation allows a municipality to exclude estimated expenses for these items from the 2012 annual budget, however, the municipality is required to report on the financial effects. The-required reporting provides a reconciliation between the budget preparation method (cash flow) and the Public Sector Accounting Board (PSAB) standards for financial statement reporting purposes. Adoption of this report by Council fulfills the reporting requirements of the Regulation. Financial Implications: There is no financial impact from the exclusion of these expenses as the annual budget is prepared on a cash flow basis. This document provides an accounting reconciliation between the two reporting methods employed in the annual Current Budget and the 2012 Audited Financial Statements. Discussion: Ontario Regulation 284/09 (O. Reg. 284/09) under the Municipal Act, 2001, S.O. 2001, C. 25 as amended, allows a municipality to exclude expenses from the 2012 Budget for the following: i Amortization expenses ii Post-employment benefit expenses Report CST 02-12 February 21, 2012 Subject: Ontario Regulation 284/09 Page 2 49 Starting with the 2009 year end, accounting standards and reporting requirements have changed dramatically; most significantly with the introduction of tangible capital asset accounting. The new accounting standards, however, do not require budgets to be prepared on the same basis. The City of Pickering, like most municipalities, continues to prepare budgets on the traditional cash basis, which provides for clear and concise understanding of critical budget information. The annual budget process is an important municipal exercise that considers plans for the current and future activities for the City. One of the main outcomes of this process is to set the tax rate which Council is asked to approve. The tax rate is determined by the cash basis of accounting and does not include PSAB reporting requirements or accrual accounting and accounting for non-financial assets and liabilities such as amortization (depreciation) and post-employment benefits. Amortization Expenses By definition, amortization expense, frequently referred to as depreciation, in its simplest terms, is defined as the annual expense or use of the asset over its estimated useful life. Amortization expense is a tool used by financial professionals to predict the future annual financial commitment required for asset replacements. For 2012, the estimated amortization expense is $9.734 million, based upon net assets 'of $187.7 million. Post-Employment Benefit Expense Post-Employment Benefit expense represents the change in the accrued benefit liability for both post-retirement extended healthcare benefits and accrued sick leave entitlement. Since the City is self insured, it also represents the accrued liability for Workplace Safety and Insurance Act Benefits. PSAB standards do not require liabilities associated with these benefits to be fully funded, however, actuarial reviews are conducted to estimate these unfunded liabilities which are projected to increase by approximately $634,000 for 2012. Financial Summary The estimated change in the accumulated surplus of the City for 2012 resulting from the exclusion of these expenses from the budget is as follows: PSAB Additions to 2012 Budget (Reduces Surplus - expenses that were excluded) Amortization $9,734,000 Post-Employment Benefits 634,000 Total PSAB Additions $10,368,000 Report CST 02-12 February 21, 2012 Subject: Ontario Regulation 284/09 Page 3 so PSAB Reduction to 2012 Budget (Increases Surplus) Tangible Capital Asset Acquisition $(14,003,781) Debt Principal Payments (3,939,766) Total PSAB Reductions x(17,943,547) Net (Increase) Decrease in Accumulated Surplus $(7,575,547) Attachments: Not applicable Prepared By: Approved / Endorsed By: Stan Karwowski Gillis A. Paterson Manager, Finance & Taxation Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci Counc' i5~ ZoIZ Tony Prevedel, P.Eng. Chief Administrative Officer eiar Report to Council PICKERIlyG Report Number: CST 03-12 1 Date: February 21, 2012 51 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2012 Current & Capital Budgets Recommendation: 1. That Report CST 03-12 of the Director, Corporate Services & Treasurer be approved; a) That the 2012 Current Budget expenditure for personnel expenditures, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $44,598,940 be approved; b) That the 2012 Gross Current Budget expenditures for City purposes in the amount of $31,872,296 (excludes personnel expenditures) less estimated current revenues of $27,763,478 (City Revenues of $27,300,478 plus 463,000 for assessment growth) and net transfer from the Rate Stabilization Reserve of $2,560,338 ($2,817,338 less $257,000) `for City operations be approved; C) That the Capital from Current expenditure in the amount of $1,602,050 funded by $952,000 from property taxes and $650,000 from a transfer from the Rate Stabilization Reserve be approved; d) That the total final City levy under a), b) and c) above plus an additional $100,000 for Seaton Professional fees and $75,000 funding for new seniors centre (transferred to reserve) for a total final levy of $47,274,470 which is approximately a 2.93%'increase over 2011 be approved; 2. a) That the 2012 Capital Budget for the City of Pickering with a Gross Expenditure of $31,409,625 be adopted as presented and financing as amended below; b) That the financing of the following projects contained in the draft 2012 Capital Budget be revised as follows: Report CST 03-12 February 21, 2012 Subject: 2012.Current & Capital Budgets. Page 2 52 Project Original Financing Revised Financing East Shore Senior's Centre Roof Replacement (5701.1202.1701) Debt - 5 year $156,000 - Federal Gas Tax Reserve Fund (5701.1202.7505) - $156,000 Greenwood Community Centre Roof Replacement (5719.1202.1623) Invest in Ontario Grant $90,000 - Federal Gas Tax Reserve Fund - (5701.1202.7505) $90,000 Third Concession (5320.1213.1701) Debt - 5 Year $275,000 - Development Charges - Roads (5320.1213.7610) - $69,000 City Share DC Projects (5320.1213,7022) - $206,000 C) That the following capital financing sources be approved as presented in the amended 2012 Capital Budget: Transfer from Current Fund to Capital Fund $951,575 Transfers from Reserves: - Rate Stabilization Res (7021) 650,475 - Dunbarton Pool Surcharge (7032) 33,000 - Don Beer Arena Res. (7033) 90,000 - Rec Complex Core Surcharge (7034) 50,600 - Rec Complex Pool Reserve (7035) 18,000 -Rec Complex Arena (7036) 50,000 - Vehicle Replacement Res (7040) 60,000 - Move Ontario Reserve (7043) 56,600 - Land Purchase Reserve (7047) 200,000 Financial Systems Reserve (7049) 275,000 Transfers from Reserve Funds - Development Charges (7610 to 7620) 843,751 - Parkland Development (7502) 550,000 - Federal Gas Tax Funds (7505) 3,203,000 - City Share Dev. Charges Projects (7022) 1,198,724 Report CST 03-12 February 21, 2012 Subject: 2012 Current & Capital Budgets Page 3 53 - Third Party Contribution (7501) 200,000 Debt - 5 yr 1,395,000 Debt - 10 yr 2,855,000 Debt - 20 yr 2,875,000 Internal Loan - 5 yr 345,000 Provincial Grant - Invest in Ontario 228,900 Provincial Grant - Trans. Initiatives 140,000 Provincial Grant - Municipal Rd. Infrastructure 235,000 Provincial Grant - Frenchman's Bay 3,000,000 Federal Grant - Frenchman's Bay 3,000,000 York Region Funding Agreement 1,835,000 Sale of Land - Duffin Heights (1595) 7,000,000 Donations (1592) 70,000 Total $31,409,625 d) That total external debt financing of $7,125,000 for the projects identified in the 2012 Capital Budget, and as indicated in this report, in the amount of $1,395,000 for a period not to exceed 5 years, $2,855,000 for a period not to exceed 10 years and $2,875,000 for a period not to exceed 20 years be approved; e) That the internal loan in the amount of $345,000 be undertaken at the discretion of the Director, Corporate Services & Treasurer; f) That projects identified in the 2012 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; g) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; h) That all Capital expenditures or portions thereof, approved in the 2012 Capital budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; i) That the Director, Corporate Services & Treasurer be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; Report CST 03-12 February 21, 2012 Subject: 2012 Current & Capital Budgets Page 4 j) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 3. That Council approve the cancellation of the 2010 capital project (Account 5780.1023) Frenchman's Bay Harbour Entrance Project; 4. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve (7021), 30% to the Capital Equipment Replacement Reserve (7001) and 40% to the City Share DC Projects Reserve (7022); b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; c) The balance in the Capital Maintenance & Management System Reserve (7046) to the Financial Systems Reserve (7049) and the Capital Reserve be closed; d) $75,000 to the new Senior Centre Reserve (7050). 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2012 current operating expenditures and revenues resulting from any reorganization and to reflect any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; 6. That any under expenditures from projects funded from Reserves or Reserve Funds may be used to fund over expenditures for approved projects funded from the same source(s); 7. That the Director, Corporate Services & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (eg. inclement weather); c) Restate the 2012 Current Operating Budgets, Accounts 1100 (Salaries & Wages), 1200 (Overtime) and 1400 (Employer Contributions), to reflect any CUPE negotiated settlement; Report CST 03-12 February 21, 2012 Subject: 2012 Current & Capital Budgets Page 5 8. That Council pass the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2012 Current Budget; 9. That.the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 10. That Council approve the reallocation of the Seaton Professional fees expenditure of $300,000 to account 2126.2392.0000 General Government _ Purchased Services to facilitate reporting requirements to the appropriate cost centre; 11. That Council approve the continuing engagement of the firm of Watson and Associates to complete the following projects: City Development Charge Study, Seaton Development Charge Study, City-wide Seaton Development Charge Study, Seaton Financial Impact Study and any other studies related to Seaton and or Duffin Heights; 12. That the Director, Corporate Services & Treasurer be authorized to initiate or defend any assessment appeals necessary to protect the City's interests including the engagement of the firm Walker Poole Nixon LLP and the firm of Municipal Tax Equity Consultants; 13. That the Director, Corporate Services & Treasurer be authorized to undertake the purchase of the CityWide Tangible Assets software'program from Public Sector Digest Inc. at a total cost of $35,000 as provided for in the 2012 Current Budget (2196.5974). 14. That Council authorize the Director, Corporate Services & Treasurer to refinance the remaining portion of the debenture issue for the Expansion and Renovations of the Don Beer Arena as follows: a) that the sum of $1,057,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding ten years; b) that the issuing cost be funded from property taxes: c) that the annual repayment charges in the approximate amount of $122,000 be included in the annual Current Budget commencing in 2013 and thereafter until the debt is repaid; d) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts., terms, conditions or take any actions necessary in order to effect the foregoing; Report CST 03-12 February 21, 2012 Subject: 2012 Current & Capital Budgets Page 6 56 e) That the draft by-law attached to this report be enacted; 15. • That any funds remaining unspent in account 5719.1013.6183 at the end of any fiscal year be transferred to the Reserve for Accessability Initiatives; and; 16. That the appropriate staff of the City of Pickering be given authority to give effect thereto. Executive Summary: This report contains a summary of the 2012 Current and Capital Budgets and a discussion of the Recommendations contained in this report. Financial Implications: At the Executive Committee meeting on February 9, 2012, the following changes were made to the draft Current and Capital Budgets resulting in a decrease of the property tax levy from 3.49% to 2.93%. February 9, 2012 as presented 3.49% Less: Decrease in Seaton Legal Fees (0.43) Decrease in Grants (0.07) Decrease in Councillor's Individual Budgets (0.06) Revised 2012 Tax Levy Increase 2.93% The 2012 Current and Capital Budgets, if adopted as amended, will result in a property tax levy increase of 2.93% (City Share Only) over last year which translates into a 0.81 % increase in the City's share of the total property tax bill. This-increase when combined with the Region and the School boards results in an increase of 2.11 % on the total property tax bill. The above excludes any potential Provincial Tax Policy changes and if required, these adjustments will be reflected in the calculation of the final tax rates. The above changes resulted from Council's review of the current and capital budgets on a "line-by-line" basis resulting in the following changes: Report CST 03-12 February 21, 2012 Subject: 2012 Current & Capital Budgets Page 7 Current Budget Reductions: General Government Section Grants: United Way ($25,470) TRCA Joint Funded Project (10,000) Regional Councillor J. O'Connell's (5,300) Regional Councillor B. McLean (8,300) City Councillor D. Dickerson (3,500) City Councillor D. Pickle's (4,200) Seaton Legal Fees (200,000) Total Net Current Budget Changes 256 770 Discussion: The Recommendations' put forth are those necessary to adopt and provide authority and direction for the 2012 Current and Capital Budgets for the City of Pickering. 2012 Current Budget As Members of Council may recall, last spring staff presented a proposed 2011 budgetary increase of approximately 4.5 to 5.5% based on information available at that time and to maintain City service levels at their current level. At the February 9th Executive (Budget) Committee meeting, Council was presented with a proposed tax levy increase of 3.49%. Included in the 3.49% levy were three additional Council decision items which are: Seaton Legal Fees ($300,000), funding for anew Seniors Centre ($75,000), and a reduction to the rate stabilization draw of $257,000. These items were approved at the February 9th meeting with the Seaton legal fees being reduced from $500,000 to $300,000 due to the Province declaring an interest in the OMB hearings. As noted above, other changes were also approved. Tax Increase Summary The 2.93% tax increase, translates into an increase of 0.81 % or less than one percent on the total tax bill which is the lowest increase during the last ten years. The 2.93% levy compares favourably to other municipalities especially when you consider that Pickering has not had the advantage of strong assessment growth for many years like its Lakeshore Neighbours. When you add the Region's tax increase for Pickering of 1.30% and the School Boards estimated 0% increase, the total increase for the residential ratepayer will be approximately 2.11 which is slightly below the rate of inflation. Report CST 03-12 February 21, 2012 Subject: 2012 Current & Capital Budgets Page 8 r J Table One below provides a summary of the financial impact of the proposed 2012 tax levy increase based on an various assessed values. Table One Financial Impact of Budget Increase City Share Only Single Family Residence $100,000 $200,000 $300,000 $400,000 Increase Over 2011 $10.62 $21.23 $31.84 $42.75 Major Financial Challenge - Reduce the Use-of One Time Funds Financial management is one of the City's five Corporate Priorities. Council's goal should be to eliminate the use of such "one-time" funds within the next four years. The 2012 budget proposes to use one time funds for the current and capital budget as presented below: 2012 Rate Stabilization Draws Current Budget - Proposed Draw $2,817,338 Less: Planned Reduction 25( 7,000) Planned Draw - Current Budget $2,560,338 Capital Budget - Proposed Draw for One Time Capital Expenditures 650,000 Total $3,210,338 Although the total draw has increased over last year, the current budget component has decreased. Council should continue to focus on reducing the use of the rate stabilization draw as it applies to the current budget. Using the rate stabilization reserve to fund current budget ongoing operations poses a financial risk in the long run to the corporation. Tangible Capital Assets (TCA) Software Purchase To meet Public Sector Accounting Board (PSAB) 3150 requirements for TCA, staff of the Corporate Services Department have created and maintained a complex and detailed Excel spreadsheet which serves as the City's asset database and feeds information to the City's Audited Financial Statements and Financial Information Return (FIR) for public and provincial reporting. In mid 2010 the Auditor, in the Management Letter, identified the use of a spreadsheet for this purpose requiring significant manual intervention was an area of risk for the City. Staff recognize the risks and agree that it is time to implement a longer term and more stable database solution. Under the direction of the Director, Corporate Services & Treasurer, the staff have undertaken an investigation of a variety of TCA software solutions to replace the existing spreadsheet and better meet the City's various TCA needs. This TCA software would also be in line with our Corporate Priorities, particularly Financial Management. Report CST 03-12 February 21, 2012 Subject: 2012 Current & Capital Budgets Page 9 Based on staff's familiarity with the TCA recording and reporting requirements and -the needs of the City, the staff have the knowledge and expertise required in making an appropriate selection and recommendation. Various webinars*and in-house demonstrations on available software solutions were attended. Also, several informal quotations were obtained. Upon determining the recommendation of CityWide Tangible Assets software from Public Sector Digest, an in-house demonstration was held for various levels of the City's Corporate Services Department for their input which resulted in unanimous positive feedback. CityWide Tangible Assets has impressive functionality above and beyond what the current Excel spreadsheet can do - including lifecycle planning, condition assessment, risk analysis, levels of service, and project prioritization - all of which will be beneficial to the City. A review of the various software capabilities, pricing and ability to meet the City's needs led to the conclusion that the CityWide software provided the best product on a cost/benefit basis. The cost breakdown is as follows: product licence purchase - $20,311; data input, project management and training - $8,639; and, annual maintenance and database hosting fees - $6,050, for a total of $35,000 including HST which is included in the 2012 Current Budget. Refunding Debentures-Don Beer Arena In 2002, Council approved the Expansion and Renovations of the Don Beer Arena under Report OES 11-02 at its meeting of April 2, 2002. The construction of this project was completed in 2003. The City of Pickering By-Law 6034/02 authorized the issuance of debentures in the amount of $1,677,000 for the Expansion and Renovations of the Don Beer Arena for a period not exceeding twenty years. However, due to market limitations the Regional Municipality of Durham was only able to issue a ten year instalment debenture, of which $1,057,000 may be raised by the issue of refunding debentures in the final year of maturity. These debentures will mature in November, 2012. As we proceed into 2012, the City will now need to deal with the refinancing issue. The outstanding principal for this debentures issue is $1,057,000, and has a remaining ten years term. By having a debentures by-law in place early in the year, the City is ready to formally request the Region to borrow on our behalf. This will also provide sufficient time to coincide with the Region's next debentures issue. Accessibility Initiatives The allocation of $40,000 in the 2012 Capital Budget, and a similar amount in prior years, is to provide for minor capital improvements identified by staff during the year. This allocation is in, addition to substantial amounts for specific accessibility projects included elsewhere in the annual capital budget. By having a reserve to transfer unspent amounts to, funds can accumulate and, through the annual budget, may be used to increase the allocation in a given year or go towards a specific capital project. Report CST 03-12 February 21., 2012 Subject: 2012 Current & Capital Budgets Page 10 60 2012 User Fees & Charges Schedule Every year, the City increases its user fees, mainly for various recreational and cultural programs to partially reflect the cost of delivering these programs. Council passed Resolution #149/03 confirming the City's existing user fees through a specific by-law. This By-law was updated as part of each year's budget process. Other fees have been introduced to address industry trends and their associated costs. 2012 Budget Based on Estimates As in previous years, the City's budget is developed based on estimates or best known information for items such as utilities and benefits. The CUPE contract expired on March 31, 2011 and an economic provision has been provided that basically reflects an estimation for the two year period pending settlement of this contract. Debt Financing of Capital Projects This year's capital budget utilizes $7.1 million of external debt. As of December 31, 2011, the City has $22.64 million in debt outstanding and this amount will increase to $29.76 million. Internal loans of $345,000 are required and are reflected in the 2012 budget. This year, the City will pay $4.04 million in interest and principle payments to service the City's debt which is equivalent to 8.8% of the tax levy. In other words, if Pickering had no outstanding debt, there would be 8.80% more financial flexibility. 2012 Tax Rates As has been the case for the last few years, the 2012 Property Tax rates and corresponding levy By-law will be presented to Council after the Province provides the education tax rates. 2012 Capital Budget This year, the draft Capital Budget totals $31.4 million which includes $9.0 million for the Frenchman's Bay Harbour Entrance. The major capital projects are listed below. Report CST 03-12 February 21, 2012 Subject: 2012 Current & Capital Budgets Page 11 61 Table Two External Debt and Internal Financing of Capital Projects City of Pickering 5, 10 and 20 Year Debt Financing 2011 Ca itaI Budget Capital Project Code Debt - 5 Description Years $ 5311.1206 $150,000 Sidewalk low with attachements 5320.1204 210,000 Four Ton Dump Truck 5320.1205 385,000 Excavator 5701.1201 200,000 Renovations & expanded washroom facilities 5410.1203 200,000 Parkin Lot Reconstruction - East Shore 5800.1203 250,000 Radio Frequency Identification System RFID Total Five Year Debt $1,395„000 Capital Project Code Debt -10 Description Years $ 5340.1201 $840,000 55 Ft. Aerial Vehicle 5715.1202 515,000 Roof Re lacement 5780.1212 1,500,000 Frenchman's Bay Harbour Entrance Total Ten Year Debt $2,855,000 Capital Project Code Debt - 20 Description Years $ 5315.1201 $1,475,000 New Operation Centre - Design 5320.1212 1,400,000 Whitevale Bridge Total Twenty Year Debt $2,875,000 Total Debt Financed Projects $7.125,000 The major capital projects are listed below: Frenchman's Bay Harbour Entrance $9,000,000 Duffin Heights 7,000,000 Whitevale Bride 2,400,000 Operations Centre - Design 1,500,000 Aerial Fire Truck 840,000 Esplanade Park 300,000 Government Grant Funding The 2012 capital budget proposes to use various grants to reduce the City share of the project's cost. The major grants are: Provincial & Federal Grants related to Frenchman's Bay Harbour Entrance ($6.0 million), Federal Gas Tax Grant ($3,203,000) and Investing in Ontario Grant ($228,900). Report CST 03-12 February 21, 2012 Subject: 2012 Current & Capital Budgets Page 12 62 2013 - 2016 Capital Forecast Included in the budget package, after the Capital Budget, is the City's 2013- 2016 Capital Forecast. This document outlines the City's current financial plan including preliminary costs associated with Seaton. On page three of this document, you will notice that the total capital forecast is for $193.4 million of which $91.3 million will be funded from debt. In other words, for every dollar spent, forty-seven cents will be debt financed with the resultant annual debt charges in the following year's Current Budget. This capital forecast captures all previously discussed visions and projects, and will be re-visited on an annual basis to ensure fiscal feasibility. Multi-Year Financial Strategic Plan Last year, staff presented to Council a multi-year high level financial plan for the years 2012 to 2015. At the Executive Committee meeting of February 9, 2012 staff presented a strategic financial projection based on the years 2012 to 2016 reflecting various assumptions regarding the future economic environment. The financial projection provided Council basically with two financial paths regarding the long term financial sustainability of the corporation. Option A provides Council with a Rate Stabilization Reserve balance at the end of 2016 of approximately $6.35 million down from the year end 2011 balance of $13.5 million. Option B provides Council with a relatively low increase in the budgetary levy with the Reserve running out of money in 2015. The bottom line is very simple - the Rate Stabilization Reserve has a fixed amount of dollars and once this reserve is depleted all budgetary increases will have to be funded from the tax levy. In other words, future financial flexibility is very limited. Staff are recommending that Council increase the budgetary levy above the 2.9% ceiling for 2013 and beyond to provide the City with some level of funds in the Reserve. Option A 2012 2013 2014 2015 2016 Levy % Increase 2.93% 5.0 to 5.5% 7.5 to 8.0% 6.0 to 6.5% 7.0 to 7.5% Rate Stab. Ending Balance $10.30 $7.60 $6.50 $6.35 $6.35 Option B Levy % Increase 2.93% 3.49% 3.49% 7.00% 12.53% Rate Stab. Ending Balance $10.30 $6.88 $2.83 $0 $0 Report CST 03-12 February 21, 2012 Subject: 2012 Current & Capital Budgets Page 13 Attachments: 1. By-law to Confirm General Fees and Charges, 2012 2. By-law to Confirm the Authorization of the Issuance of Refunding Debentures 3. Budget Presentation Slides, February 9, 2012 Prepared By: Approved/Endorsed By: Stan Karwowski Gillis A. Paterson Manager, Finance & Taxation Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering City C uncil Tony Prevedel, P.Eng. Chief Administrative Officer ATTACHMENT#_L_TO REPORT# ©:3-~~ 64 The Corporation of the City of Pickering By-law No. xxxx/12 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees Whereas the Council of the Corporation of the City of Pickering enacted By-law 6191/03 as amended on October 14, 2003 to confirm general municipal fees. Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08, By-law 6951/09, By-law 7032/10 and By-law 7119/11; Now therefore the Council of the Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "I" to By-law Number 6191103, as amended, is hereby deleted and Schedule "I" attached hereto is substituted therefore. By-law read a first, second and third time and finally passed this 21St day of February, 2012. David Ryan, Mayor Debbie Shields, City Clerk .6J Schedule I q PICKERING Summary of Fees & Charges 2012 Corporate Services Department To be considered by Executive. (Budget) Committee on February9, 2012 and approved -by Council on February 21, 2012 Disclaimer: The following are a list of the current fees and charges in place in the City of Pickering at the time of printing. These fees and charges are subject to review and change. Please contact the appropriate City Department for the actual fees in place at any specific time, or if you require any further information. E. & O.E. I Clerks Division 66 User Fee or Charge Current Fee Proposed Fee HST Applicable Proposed Fee (Excluding HST) (Excluding HST) YEN Effective Date Body Rub Licences Owner - not operator $250.00 $250.00 N No Increase Operator - not owner $250.00/ r $250.00/ r N No Increase Owner/ Operator $500.00/ r $500.00/ r N No Increase Attendant $150.00/ r $150.00/ r N No Increase Business Licence Wrecking Yard $20.00/ r $20.00/ r N No Increase Markets <100 stalls $200.00/da $200.00/da N No Increase Markets >99 stalls $1000.00/da $1000.00/da N No Increase Public Hall $10.00/ r $10.00/ r N No Increase Temporarily keeping a prohibited $200.00/day N April 2012 animal Pet Shops $250.00/ r $250.00/ r N No Increase Boarding Kennels $250.00/ ear $250.00/ ear N No Increase Breeders $250.00/ ear $250.00/ ear N No Increase Horse Riding Establishment $250.00 $250.00 N No Increase Late fees-(Boarding, Breeders, Pet Shops & Horse $50.00 $50.00 N No Increase Establishment Taxi Licences Plate Owner Licence (One Year) $250.00/yr $250.00/yr N No Increase Brokerage License (One Year) $150.00/yr $150.00/yr N No Increase Taxicab driver's License (Two $100.00 $100.00 N No Increase Years Clean Air Cab Plate License $1,000.00 $1,000.00 N No Increase One Year Plate Owner Licence-Clean air $125.00 $125.00 N No Increase Cab City Plate Licence One Year $2,000.00 $2,000.00 N No Increase Other Taxicab Fees Transfer of owner's late $500.00 $500.00 N No Increase Appeal $75.00 $75.00 N No Increase Replacement Driver's Licence $20.00 $20.00 N No Increase Replacement Taxicab Plates $25.00 $25.00 N No Increase Replacement of Tariff card/Passenger R & R $10.00' $10.00 N No Increase Change of Registered Vehicle $100.00 $100.00 N No Increase Lease Filing $50.00 $50.00 N No Increase Re-inspection without taxicab meter $20.00 $20.00 N No Increase 67 Clerks Division HST User Fee or Charge Current Fee Proposed Fee Applicable Proposed Fee (Excluding HST) (Excluding HST) YEN Effective Date Re-inspection with taxicab meter $35.00 $35.00 N No Increase Late Cancellation/No Show for $15.00 $15.00 N No Increase Inspection Plate Eligibility List (annually) $20.00 $20.00 N No Increase Cat & Do Licence Sterilized $20.00/ r $20.00/ r N No Increase Unsterilized $50.00/ r $50.00/ r N No Increase Microchip - Sterilized $15.00/ r $15.00/ r. N No Increase Microchip - Unsterilized $40.00/ r $40.00/ r N No Increase Replacement * $5.00 ea $5.00 ea N No Increase Impoundment Fees Impoundment of dog or cat wearing current animal licence tag or microchipped 1st occurrence $40.00 $40.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $15.00/Day $15.00/Day N No Increase Impoundment of dog or cat not wearing current animal licence to or microchi ed 1st occurrence $50.00 $50.00 N No Increase 2nd or subsequent occurrence $75.00 $75.00 N No Increase After regular working hours $120.00 $120.00 N No Increase Daily Care Fee $15.00/Day $15.00/Day N No Increase Service Fees - Owner Transfer of ownership of an $150.00 $150.00 N No Increase Pick up and Disposal of deceased owned animals Small - medium size $50.00 $50.00 N No Increase Medium - extra large size $80.00 $80.00 N No Increase Adoption Fees Dos $150.00 $150.00 N No Increase Cats $100.00 $100.00 N No Increase Obedience Do Training $100.00 $100.00 Y No Increase I Clerks Division 68 HST User Fee or Charge Current Fee Proposed Fee Applicable Proposed Fee (Excluding HST) (Excluding HST) Y/N Effective Date Adult Video Owner/Operator $1500.00/ r $1500.00/ r N No Increase Owner - not operator $1400.00/ r $1400.00/ r N No Increase Operator - not owner $100.00/ r. $100.00/ r N No Increase Fireworks Permits $100.00 $100.00 N No Increase Hawker / Peddler Licence Temporary Use (Per day / per $20.00 $20.00 N No Increase location Stations Use $250.00 $250.00 N No Increase Signs Temporary Sign - One Month $50.00 ea $50.00 ea N No Increase Portable Sign Licence $50.00 $50.00 N No Increase Banner and Inflatable Sin $50.00 $50.00 N No Increase Sidewalk sin $100.00 $100.00 N No Increase Billboard Annual Licence $500.00 $500.00 N No Increase Additional fee for any sign installed prior to licence $50.00 $50.00 N No Increase insurance Redemption Fee - Election Signs $25.00 .$25.00 N No Increase Redemption Fee - All signs less $25.00 $25.00 N No Increase Redemption Fee - All other signs $50.00 $50.00 N No Increase Sign Variance - All other signs $100.00 $100.00 N No Increase Fence Variance Supported $100.00 ea $100.00 ea N No Increase Contested $250.00 ea $250.00 ea N No Increase Sidewalk Snow Clearing Less than 50' $106.25 $106.25 N No Increase Grater than 50' or corner lot $156.25 $156.25 N No Increase Home Base Business $50.00 $50.00 N No Increase Commissioning & Certification of $15.00 up to 5 $15.00 up to 5 Documents (Commissioning for Pension forms is unofficially signatures signatures N No Increase exempt) $5.00 per $5.00 per signature after 5 signature after 5 69 Clerks Division HST User Fee or Charge Current Fee Proposed Fee Applicable Proposed Fee (Excluding HST) (Excluding HST) Y/iV Effective Date Lotteries Bingo Licence $60 per event $60.00 per event N No Increase Bazaar, Break open Raffle 1.5% Of gross 1.5% of gross prize value prize value N No Increase (minimum fee of (minimum fee of $15.00) $15.00) Marriage Licence $100.00 each $100.00 each N No Increase Marriage Ceremonies $250.00 each $250.00 each Y No Increase Burial Permits $25.00 each $25.00 each N No Increase Tree Cutting Permit $100.00 each $100.00 each N No Increase Traffic & Parkin Removal of obstruction from City $50.00 $50.00 N No Increase Road Return Fee-Basketball Net or $50.00 $50.00 N No Increase other item Return Fee-Shopping Cart $50.00 $50.00 N No Increase Photocopying Up to five pages free - additional $0.50 $0.50 Y No Increase pages Council Agenda $350.00/ ear $350.00/ ear Y No Increase Executive Planning A enda $350.00/ ear $350.00/ ear Y No Increase i i Fire Services Division 70 HST User Fee or Charge Current Fee Proposed Fee Applicable Effective Date (Excluding HST (Excluding HST Y/N Information Co of emergency fire response report $125 $125 N No Increase Request for clearance/status letter $125 $125 N No Increase File Searches (Searches from our existing $125 $125 N No Increase filing network Inspections Legal Inspections (Generally requests from legal firms $125 $125 N No Increase Multi-Unit Residential Inspections $125 $125 N No Increase upon request) Mercantile Inspections (upon request) $125 $125 N No Increase Business and Personal Services Inspections . $125 $125 N No Increase upon request) Industrial Inspections (upon request) $125 $125 N No Increase Da Care Inspections (upon request) $125 $125 N No Increase Group/Foster Home Inspections N No Increase (upon request) $125 $125 Occupant Load Inspections (upon request) $125 $125 N No Increase Liquor Licensing Requests (AGCO) $125 $125 N No Increase upon request) Inspection requests not within scheduled Actual Costs hours of work (if applicable, includes N March 5, 2012 other additional rates) Federal Property $300 N No Increase Alarm Response First Response to malicious and/or nuisance false alarms, for same address, within 12 Nil Nil N No Increase month period 2nd and subsequent malicious and/or nuisance false alarms, for same address, $350 $410 N March 5, 2012 within 12 month period, per fire apparatus dispatched First Response to false alarm as a result of work being performed on a fire alarm system Nil N March 5, 2012 or emergency system, for same address, within 12 month period 2nd and subsequent false alarm as a result of work being performed on a fire alarm system or emergency system, for same address, $410 N March 5, 2012 within 12 month period, per fire apparatus dispatched First Response to Unapproved Open Air burning, for same address, within 12 month Nil N March 5, 2012 period 2nd and subsequent response to Unapproved Open Air Burning, for same address,within 12 $410 N March 5, 2012 month period, per fire apparatus dispatched Actual Costs Actual Costs (if applicable, (if applicable, Fires on or beside rail lines (Railway includes use of fire includes use of fire N No Increase properties) apparatus and other apparatus and other additional rates) additional rates) l 71 Fire Services Division HST User Fee or Charge Current Fee Proposed Fee Applicable Effective Date (Excluding HST (Excluding HST Y/N Other Security Key Safes Boxes $125 $125 N No Increase If it is necessary to retain private contractor, rent special equipment not normally carried on Actual Costs Actual Costs a fire apparatus in order to determine origin (if applicable, (if applicable, N No Increase and cause, suppress or extinguish a fire, includes other includes other preserve property, prevent fire spread, make additional rates) additional rates) safe or otherwise eliminate an emergency Actual Costs Actual Costs (if applicable, (if applicable, Standby for movie shoots includes use of fire includes use of fire N No Increase apparatus and other apparatus and other additional rates) additional rates) Propane facility fire protection and safety $300 $300 N No Increase review of Risk and Safety Management Plan Fire Extinguisher Training $125 $125 N No Increase Fire apparatus on scene of a motor vehicle accident and/or fire for non resident (MTO $410 $410 N No Increase Rates Office of Sustainability 72 User Fee or Charge Current Fee Proposed Fee HST Applicable Proposed Fee (Excluding HST) (Excluding HST) (Y/N) Effective Date Business Directory $25.00 $25.00 N No Increase Filming Fees: Parks and Facilities $500.00 $500.00 N No Increase Fire Actual Costs Actual Costs Museum Fees: Prep/Strike Fee $75.00 $75.00 Y No Increase Filming $150.00 $150.00 Y No Increase Overtime $200.00 $200.00 Y No Increase Film Permit Fee $200.00 $200.00 N No Increase i 73 Legal Services HST Current Fee Proposed Fee Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable Effective Date Notary $50.00 $50.00 N No Increase Draft Plan of Subdivision No Increase Agreement Fee $5,000 $5,000 Y No Increase Approval Package Fee (Release to $500 $500 Y No Increase Registry Office) Assumption Package Fee $1,000 $1,000 Y No Increase Clearance Release Fee $1,100 $1,100 N No Increase Amending Subdivision Agreement- $1,200 $1,200 Y No Increase Major Amending Subdivision Agreement - $400 $400 Y No Increase Minor Clearance Release Fee $1,100 $1,100 N No Increase Approval Package Fee (Release to Registry Office) - Traditional $500 $500 Y No Increase - Common Element $1,000 $1,000 Y No Increase Site Plan Agreement Fee (Standard Form) $900 $900 Y No Increase Agreement Fee (Custom Form) $1,500 $1,500 Y No Increase Amending Site Plan Agreement $400 $400 Y No Increase Part Lot Control By-law - Base Fee $500 $500 Y No Increase - Per Unit Fee $50 $50 N No Increase - Secondary Process Fee $100 $100 Y No Increase Agreements, By-laws & Processes Development Agreement - Major $3,500 $3,500 Y No Increase Development Agreement - Minor $1,000 $1,000 Y No Increase Development Agreement - $1,200 $1,200 Y No Increase Amendment - Major Development Agreement - $400 $400 Y No Increase Amendment - Minor Combined Site Plan/Development $3,500 $3,500 Y No Increase Agreement Assumption Package Fee - Major $1,000 $1,000 Y No Increase Assumption Package Fee - Minor $500 $500 Y No Increase Model Home Agreement $750 $750 Y No Increase Right of Re-entry Letters/Assumption $150 $150 Y No Increase Request Documentation Road Dedication/Naming $300 $300 Y No Increase By-law Proc. Road Closing Process (Preparation of $1,000 $1,000 Y No Increase all documents to stop-up and close i.e. Notices RTC By-laws) Transfer of Land/Easements $175 $200 Y March 5, 2012 Miscellaneous Agreements (Road $1,200 $1,200 Y No Increase Improvements/Servicing, etc.) - Major ' I Miscellaneous Agreements (Road $750 $750 Y No Increase Improvements/Servicing, etc.) - Minor Legal Services 7 4 Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable Effective Date Release of Agreements - $300 $300 Y No' Increase Development Related Release of Agreements - $100 $150 Y March 5, 2012 Encroachment/Licence/ Miscellaneous Release of Easements (Preparation $200 $300 Y March 5, 2012 and processing of By-laws, RTC, Resolutions Search Fee Process - Per PIN $15 $15 Y No Increase Document Download - Teraview (Per $5 $5 Y No Increase Document Transfer Release & Abandonment $175 $200 Y March 5, 2012 Administration Fee - Letter of Credit $250 $250 Y No Increase Draw Insurance Per Draw Miscellaneous $150 $150 Y No Increase Reporting/Disbursement Fees Letter Teraview/Document Review Sign-off $60 $60 Y No Increase Release of Miscellaneous Certificates $200 $200 Y No Increase and Orders i YY (i 7 5 Corporate Services Department HST User fee or Charge Current Fee Proposed Fee Applicable Proposed Fee (Excluding HST) (Excluding HST) YEN Effective Date Bidders cost to pick up tendering package Range: Range: Price range based upon the size of the tendering document package, drawings, $30.00 to $100.00 $30.00 to $100.00 N No Increase soils report, consulting reports - relative to the size of the project Letter of Credit Administration Draw Fee (Excluding Subdivision and Development $250.00 $250.00 N No Increase Agreements) NSF Cheques $42.50 $42.50 N No Increase Electronic Payment Correction $42.50 $42.50 N No Increase Post Dated Cheque Retrieval Fee $42.50 $42.50 N No Increase New Roll Number Set Up Fee $50.00 $50.00 N No Increase Residential Apportionment Fee $50.00 $50.00 N No Increase Commercial Apportionment Fee $250.00 $250.00 N No Increase Ownership change Administration Fee $30.00 $30.00 N No Increase Preparation of Property Tax Registration $450.00 $450.00 N No Increase Extension Agreement Receipt for Income tax (per roll number) $10.00 $10.00 N No Increase *If you are 65 years of age or older as of December 31, 2012, the fee for an Income Tax Receipt will be $0 for those properties $0.00 $0.00 N No Increase in the RT tax class Property Tax Account Analysis/Research - includes archival records (One hour $35.00/hour $35.00/hour N No increase minimum). Addition of water/sewer lien per roll $25.00 $25.00 N No Increase number Addition of POA lien per roll number $25.00 $25.00 N No Increase Addition of Development Charges lien per $25.00 $25.00 N No Increase roll number Duplicate Tax Bill per roll number $10.00 $10.00 N No Increase Statement of Account per roll number $10.00 $10.00 N No Increase Tax Certificates - No Verbal provided $65.00 $65.00 N No Increase Tax Certificates Faxed (24 hour turn around) -Verbal provided $85.00 $85.00 N No Increase 357/358 Applications (Depending on value of rebate) $25.00 $25.00 N No Increase Tax Collection/Tax Registration Letters $30.00 $30.00 N No Increase Tax Billing for Mortgage Company (Annual fee for Final Payment Listing Per $10.00 $10.00 N No Increase roll number) Farm Debt Letter $0.00 $65.00 N March 1, 2012 I Operations Division 76 HST Current Fee Proposed Fee Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable ble Effective Date Sports Tournaments- User Fee $500/weekend $500/weekend Excludes league tournaments (2-3 days) (2-3 days) N No Increase $250/ per day $250/ per day $500/week (Full $500/week (Full Sport Camps- User Fee , Park) Park) N No Increase $250/week (Partial $250/week (Partial Park Park Park Permit Fee $25 $35 N March 5, 2012 Park Permit Fee (with delivery of picnic table & garbage cans) $100 $100 N No Increase Temporary Fence Enclosures $175 $175 N No Increase Beer Tent Youth Groups Sport Field Lighting Fee $11.00 per N March 5, 2012 hr.Adult Groups $21.00 per hour Sports Field Booking Permit Fee $25/field/season $25/field/season N March 5, 2012 Road Occupancy Permits $25 $25 N No Increase Road Occupancy Permits with Barricades(including Street $50 $50 N No Increase Parties Special Events/Picnics/School Events - Picnic Tables (5per $100 Y March 5, 2012 load - Delivery & Pick U Special Events/Picnics/School Events - Garbage Cans (5 per $25 Y March 5, 2012 load Delivery & Pick U Special Events/Picnics/BBQ's/School Events - Barricades (5 per load) $25 Y March 5, 2012 Delivery & Pick U Driveway Entrance Curb Cut Min Charge $207.00 Min Charge $39.00/m (5.3m $207.00 Y No Increase plus) $39.00/m (5.3m plus) Cost recovery of damages to City Actual Costs plus Actual Costs plus owned Property admin Fee (15%) admin Fee (15%) N No Increase Driveway Entrance 9 metres x $1,500 $1,500 N No Increase 400 millimetres I 7 7 Operations Division Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Apprcble Effective Date Driveway Entrance 9 metres to $1,500 $1,500 15 metres Plus $160 per metre Plus $160 per in excess of 9 metre in excess of metres 9 metres N No Increase Plus $40 per coupler Plus $40 per when required coupler when required Driveway Entrance extension of $170 per metre $170 per metre existing culvert Plus $40 per coupler Plus $40 per N No Increase Min Charge $210 coupler Min Charge $210 Driveway Entrance, culvert other Contract Cost Contract Cost Y No Increase than as described above time and material time & material) New rural driveway entrance (No Culvert) $1,000 $1,000 N No Increase Commemorative Tree and. $500 $600 N March 5, 2012 Plaque Commemorative Bench and Plaque $1,000 $1,200 N March 5, 2012 Hydro/lighting charges for tennis $200 per court per $300 per court per N March 5, 2012 courts season season Encroachment Agreement (New) $1,000 $1,000 N No Increase - must be registered Encroachment Agreement (Renewal) - must be registered $200 $200 N No Increase Registration of Encroachment $250 $250 N No Increase Agreements Assignment of Encroachment $200 $200 N No Increase Agreements Pickering Rec . Complex and Don Beer Arena Arena Admissions & Passes Public Skating Single Admission $2.97 $2.97 Y No Increase $23.54 $23.54 Y No Increase Ten - Pass-Youth Single admission $3.94 $3.94 Y No Increase Ten - Pass - Adult $31.42 $31.42 Y No Increase Family Pass $9.78 $9.78 Y No Increase Family 10 Pass $49.03 $49.03 Y No Increase Parent & Tot Single Adult $1.95 $1.95 Y No Increase Senior Skate Single Admission $0.97 $0.97 Y No Increase Shinny Single Admission $5.31 $5.31 Y No Increase 20-Pass $78.45 $78.45 Y No Increase Special Promotion (Toonie Skate) $1.95 $1.95 Y No Increase (Family Day Skate & Saturdays) Youth Single $1.95 $1.95 Y No Increase Family Single $4.91 $4.91 Y No Increase Operations Division 7 8 . Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applica YIN ble Effective Date Pickering Rec. Complex and Don Beer Arena Ice Rental Rates Pickering Youth Affiliate Prime Time $165.09 $165.09 Y No Increase Non-Prime Time $124.06 $124.06 Y No Increase Adult & Residents Affiliate Prime-Time $185.10 $185.10 Y No Increase Non-Prime Time $140.07 $140.07 Y No Increase Commercial & Non-Resident Prime Time $205.11 $205.11 Y No Increase Non-Prime Time $165.09 $165.09 Y No Increase Elementary Schools Prime Time $165.09 $165.09 Y No Increase Non-Prime Time $74.05 $74.05 Y No Increase High School/Industrial Prime Time $185.10 $185.10 Y No Increase Non-Prime Time $108.07 $108.07 Y No Increase Summer Ice Prime Time $205.11 $205.11 Y No Increase Pad Rental Leagues Hourly Rate $74.05 $74.05 Y No Increase General Flat Rate, Full Day $1,716.25 $1,716.25 Y No Increase General Hourly Rate $79.54 $79.54 Y No Increase i i 79 Culture & Recreation Division Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST (HST) YL /N) Fitness Services Personal Training Personal Training Individual Session Members $69.45 $60.00 Y September 1, 2012 Non-Members $81.71 $70.00 Y September 1, 2012 Personal Training Intro Pack Members $103.32 $103.32 Y No Increase Non-Members $123.98 $123.98 Y No Increase Personal Training 6 pack - Members .$364.64 $330.00 Y September 1, 2012 - Non-Members $428.99 $379.50 Y September 1, 2012 Personal Training 12 pack - Members $656.37 $600.00 Y September 1, 2012 - Non-Members $772.20 $690.00 Y September 1, 2012 Personal Training 18 Pack - Members $937.18 $900.00 Y September 1, 2012 Non-Members $1,102.56 $1,035.00 Y September 1, 2012 Personal Training Buddy Training Members $72.06 $72.06 Y No Increase Non-Members $84.78 $84.78 Y No Increase Personal Training Buddy Training 3 People - Members $90.08 $90.08 Y No Increase - Non-Members $106.25 $106.25 Y No Increase Personal Training Group Training Programs Core Training - 10, 1 hour sessions $150.00 $150.00 Y No Increase Outdoor Beach Bootcamp - 10, 1 hour $150.00 $150.00 Y No Increase Fitness Boxing - 10, 1 hour sessions $175.00 $175.00 Y No Increase Biggest Loser - 16, 1 hour sessions $289.00 $289.00 Y No Increase Personal Training Sports Specific One Athlete Members $72.05 $72.05 Y No Increase Non-Members $84.77 $84.77 Y No Increase Two Athletes Members $41.50 $41.50 Y No Increase - Non-Members $48.82 $48.82 Y No Increase Three Athletes Members $31.12 $31.12 Y No Increase Non-Members $36.61 $36.61 Y No Increase Four Athletes - Members $25.94 $25.94 Y No Increase - Non-Members $30.51 $30.51 y No Increase Five Athletes Members $22.83 $22.83 Y No Increase Non-Members $26.85 $26.85 Y No Increase Pilates Reformer Training Single $70.00 $70.00 Y No Increase 5 - class $297.50 $297.50 Y No Increase Buddy 2 - 3 persons $50.00 $50.00 Y No Increase 5 - class $212.50 $212.50 Y No Increase Small Group 4 - 8 persons $30.00 $30.00 Y No Increase 5 - class $127.50 $127.50 Y No Increase Nutritional Consulting Introductory Session - Member $118.39 $118.39 Y No Increase - Non-Members $139.28 $139.28 Y No Increase Introductory Session Family/Friend Member $169.12 $169.12 Y No Increase Introductory Session Family/Friend Non-Member $198.97 $198.97 Y No Increase Keep on Track Six - 15 minute consults, Member $118.39 $118.39 Y No Increase Culture & Recreation Division 80 Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST (HST) Y/N Keep on Track Six- 15 minute consults, Non-Member $139.28 $139.28 Y No Increase Full Service Twelve - 30 minute consults, Member $423.38 $423.38 Y No Increase Full Service Twelve - 30 minute consults, Non-Member $498.09 $498.09 Y No Increase Lifestyle Nutrition One class - Member $81.05 $81.05 Y No Increase One class - Non Member $95.36 $95.36 Y No Increase Successful Eating Plan One class - Member $81.05 $81.05 Y No Increase One class - Non Member $95.36 $95.36 Y No Increase Initial Consultation Member $72.25 $72.25 Y No Increase Non-Members $85.00 $85.00 Y No Increase Follow Up Session - Member $34.00 $34.00 Y No Increase Non-Members $40.00 $40.00 Y No Increase Nutrition Programming Healthy Eating per session $12.50 $12.50 Y No Increase Weight Management per session $12.50 $12.50 Y No Increase Nutrition Info Session per session $15.00 $15.00 Y No Increase Personal Best Nutrition per session $12.50 $12.50 Y No Increase Nutrition - 1 hour seminar per session $10.00 $10.00 Y No Increase Child Supervision Service C.S. 1 Hour Member $3.50 $3.50 N No Increase C.S. 10 Pass Member $35.00 $35.00 N No Increase C.S. 1 Hour Non-Member $5.00 $5.00 N No Increase C.S. 10 Pass Non-Member $50.00 $50.00 N No Increase Programs Fitness Registered - youth Giriz Club (Rename Active Girls) One class $5.75 $5.75 N No Increase Boyz Club (Rename Active Boys) One class $5.75 $5.75 N No Increase Kids Nia One class $6.00 $6.00 N No Increase Fitness Registered - family Family Fit Challenge Six, 1-hour classes, 1 adult & 1 child $63.00 $63.00 N No Increase Six, 1-hour classes, 1 additional family $15.00 $15.00 N No Increase Family Fit Yoga 12 60-minute classes 1 adult & 1 child (per class) $10.80 $10.80 N No Increase each add. Fam mem (per class) $2.50 $2.50 N No Increase Family Fit Cardio Box 12 60-minute classes . 1 adult & 1 child (per class) $10.80 $10.80 N No Increase each add. Fam mem (per class) $2.50 $2.50 N No Increase Family Fit Zumba 12 60-minute classes 1 adult & 1 child (per class) $10.80 $10.80 N No Increase each add. Fam mem (per class) $2.50 $2.50 N No Increase Zumbatomic one class $5.75 $5.75 N No Increase Fitness Registered - teens Club Sport Conditioning One class $8.00 $8.00 N No Increase F.I.T. Club * One class $7.50 $8.00 N September 1, 2012 F.I.T. Club Fast Track' One class $41.67 $41.67 N No Increase F.I.T. Club Challenge * One class $35.00 $35.00 N No Increase Teen Bootcamp One class $7.50 $7.50 N No Increase Teen Kickboxing One class $7.50 $7.50 N No Increase Teen Yoga One class $7.50 $7.50 N No Increase Fitness Teen Camp Five, 6-hour classes $298.00 $298.00 N No Increase Fitness Registered - adult Base Camp One class $10.80 $10.80 Y No Increase Boot Camp One class $10.80 $10.80 Y No Increase Bellydancing One class $8.64 $8.64 Y No Increase i Culture & Recreation Division Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST (HST) Y/N Cyclefit One class $8.64 $8.64 Y No Increase Kickboxing One class $8.64 $8.64 Y No Increase Nia One class $8.64 $8.64 Y No Increase Personal Best One class $12.60 $12.60 Y No Increase Pilates (Intermediate) One class $8.64 $8.64 Y No Increase Pilates (Beginner) One class $8.64 $8.64 Y No Increase PREP One class $10.80 $10.80 Y No Increase Tai Chi One class $8.64 $8.64 Y No Increase Urban Poling One class $8.60 $8.60 Y No Increase Yoga (Progressive) One class $8.64 $8.64 Y No Increase Women's Weight Training One class $10.00 $10.00 Y No Increase Pre/Post Natal Fitness One class $8.64 $8.64 Y No Increase Fitness Registered - adult 55+ Nia for Seniors One class $6.00 $6.00 N No Increase Osteo Breakthrough One class $6.00 $6.00 N No Increase Pilates Style Fitness One class $6.00 $6.00 N No Increase Stretch and Strengthen One class $4.20 $4.20 Y No Increase Summer Fit One class $4.20 $4.20 Y No Increase Yoga for Older Adults * One class $6.00 $6.00 N No Increase Zumba Gold One class $6.00 $6.00 Y No Increase Spinning and Strength Studio - Prime Drop in participants - one class $12.00 $12.00 Y No Increase Members extra fee - one class $6.00 $6.00 Y No Increase Mind and Body Studio Drop in participants - one class $12.00 $12.00 Y No Increase Members extra fee - one class $6.00 $6.00 Y No Increase Aquatic Programs Swim Preschool Ten - 30 minute classes $88.00 $88.00 N No Increase Swim Kids 1-5 Ten - 30 minute classes $88.00 $88.00 N No Increase Swim Kids 6-10 Ten-45 minute classes $98.00 $98.00 N No Increase Summer Swim (DIP) Session Nineteen - 45 minute classes $150.00 $150.00 N No Increase Youth Programs Ten - 45 minute classes $94.55 $94.55 N No Increase Canadian Swim Patrol Ten -1 hour classes $95.55 $95.55 N No Increase Bronze Star Ten -1.5 hour classes $111.00 $111.00 N No Increase Bronze Medallion & Emergency First Twenty-four hour program Aid * $219.00 $219.00 N No Increase Bronze Cross Twenty-four hour program $164.00 $164.00 N No Increase NLS Forty hour program $257.01 $257.01 Y No Increase Leader/Assistant Instructor Forty hour program $215.89 $215.89 Y No Increase Red Cross/Lifesaving Society Water Forty-five hour program $269.86 $269.86 Y No Increase Safety Instructor Withdrawal fee for Leadership Sixteen Hours $35.00 $35.00 N No Increase Standard First Aid/CPR Sixteen Hours $104.00 $104.00 Y No Increase Standard First Aid/CPR (Staff) Sixteen Hours $73.50 $73.50 Y No Increase SFA/CPR Recert Eight Hours $55.00 $55.00 Y No Increase SFA/CPR Recert (Staff) Eight Hours $42.00 $42.00 Y No Increase CPR Six Hours $55.00 $55.00 Y No Increase CPR (Staff) Six Hours $42.00 $42.00 Y No Increase CPR Recert Four Hours $35.00 $35.00 Y No Increase CPR Recert (Staff) Four Hours $25.00 $25.00 Y No Increase Aqua Adults Ten - 55 minute classes $87.34 $87.34 Y No Increase Aqua Adults Ten - 30 minute classes $59.85 $59.85 Y No Increase Private Classes Ten - 30 minute classes $265.00 $265.00 N No Increase Semi-Private Classes Ten - 30 minute classes $159.65 $159.65 N No Increase Aquafit Ten - 55 minute classes $84.11 $84.11 Y No Increase Aquafit Twenty - 55 minute classes $145.79 $145.79 Y No Increase I 82 Culture & Recreation Division Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date (HST) Y/N Aquafit Thirty- 55 minute classes $170.09 $170.09 Y No Increase Specialty Aquafit, Nice'n Easy Ten - 40 minute classes $71.96 $71.96 Y No Increase Specialty Aquafit, Nice'n Easy Twenty - 40 minute classes $106.54 $106.54 Y No Increase Aquafit for Arthritis Ten - 40 minute classes $71.96 $71.96 Y No Increase- Aquafit for Arthritis Twenty - 40 minute classes $106.54 $106.54 Y No Increase Aquafit Pay As You Go $12.00 $12.00 Y No Increase Aquafit Pay As You Go Senior $6.00 $6.00 Y No Increase 5 Pass $60.00 $60.00 Y No Increase 10 Pass $120.00 $120.00 Y No Increase Senior 5 pass $30.00 $30.00 Y No Increase Senior 10 pass $60.00 $60.00 Y No Increase High Five for Aquatics Four Hours $66.95 $66.95 Y No Increase Museum Outreach Programs (Per Student Fee) No HST for students/ HST for adults/seniors Weaving Wizards One - 2 hour class $4.42 $4.50 N/Y April 1, 2012 Buzzsaws & Building Blocks One - 2 hour class $4.42 $4.50 N/Y April 1, 2012 Wonderful Wool One - 45 minute class $2.65 $3.00 N/Y April 1, 2012 Thingamajigs One - 1 hour class $3.54 $3.50 N/Y April 1, 2012 Settlers Workshop Fractur One - 2 hour class $4.87 $5.00 N/Y April 1, 2012 Christmas Past One - 2 hour class $4.87 $5.00 N/Y April 1, 2012 Fracture One - 2 hour class $4.87 $5.00 N/Y April 1, 2012 Sheep to Shawl One - 2 hour class $4.42 $5.00 N/Y April 1, 2012 Stunning Stencils One - 2 hour class $4.87 $5.00 NN April 1, 2012 Wordsmiths One - 2 hour class $4.87 $5.00 N/Y April 1, 2012 The Hand That Rocks The Cradle One - 2 hour class $176.99 $185.00 N/Y Aril 1, 2012 Guest Speaker Presentations (NEW) One - 1 hour class $97.35 $100.00 NN April 1, 2012 Preschool Programs Toddler Playgroup Twelve - 1 hour classes $99.00 $99.00 N No Increase Artful Toddler Twelve - 1.25 hour classes $125.00 $125.00 N No Increase Kindergarten's Coming Twelve - 2 1/4 hour classes $162.00 $162.00 N No Increase P.S. Writing is Fun Twelve - 1 hour classes $99.00 $99.00 N No Increase Tots In Action Twelve - 2 hour classes $138.00 $138.00 N No Increase Learn to Read Twelve - 1 1/4 hour classes $125.00 $125.00 N No Increase Wiggles'n Giggles Twelve - 45 minute classes $87.00 $87.00 N No Increase Tumble Tots Twelve - 45 minute classes $87.00 $87.00 N No Increase Bouncin' Buddies Twelve - 45 minute classes $87.00 $87.00 N No Increase Jumpin' Jax Twelve - 45 minute classes $87.00 $87.00 N No Increase Junior Gym Twelve - 1 hour classes $102.00 $102.00 N No Increase Parent & Tot Skate Twelve - 30 minute classes $80.00 $80.00 N No Increase Beginner/Pre School Skating Twelve - 30 minute classes $80.00 $80.00 N No Increase Advanced Skating Twelve - 45 minute classes $96.00 $96.00 N No Increase Family Fun Twelve - 1 hour classes $117.00 $117.00 N No Increase Kids Nia Eight - 45 minute classes $40.00 $40.00 N No Increase Salsa Babies Six - 45 minute classes $67.93 $72.00 Y September 1, 2012 Salsa Tots Six - 30 minute classes $60.00 $60.00 N No Increase Children & Youth Programs Creative Steps Twelve - 30 minute classes $67.00 $67.00 N No Increase Pre-Ballet Twelve - 45 minute classes $85.00 $85.00 N No Increase Primary Ballet Twelve - 45 minute classes $85.00 $85.00 N No Increase Hip Hop Twelve - 45 minute classes $85.00 $85.00 N No Increase Jazz Twelve - 45 minute classes $85.00 $85.00 N No Increase Children's Art Ten - 1.25 hour classes $73.00 $73.00 N No Increase 8 3 Culture & Recreation Division Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST) (HST) (Y/N) Youth Art (does not include supplies) Ten - 1.5 hour classes $67.00 $67.00 N No Increase Cartooning for Kids Ten - 1 .25 hour classes $73.00 $73.00 N No Increase Babysitter's Training Course Eight - 1.5 hour classes $65.00 $65.00 N No Increase Home Alone Four - 1.5 hour classes $35.00 $35.00 N No Increase Breakdancing Ten - 1 hour classes $61.00 $61.00 N No Increase Mad Science Eight - 1 hour classes $124.00 $124.00 N No Increase Children's Guitar - Level 1 Eight - 1 hour classes $70.00 $70.00 N No Increase Girls Night Seven weeks - 2 hour classes $61.00 $61.00 N No Increase Karate 3 months - 1 hour classes $94.00 $94.00 N No Increase Badminton . Twelve - 1 hour classes $59.00 $59.00 N No Increase Summer Assistant Counsellor Minimum 2 sessions or 4 weeks $81.00 $81.00 N No Increase Summer Youth Leadership Nine - 3 hour classes $124.00 $124.00 N No Increase Ten - 3 hours classes $135.00 $135.00 N No Increase Recreational Basketball Clinic Six - 2 hour classes $47:00 $47.00 N No Increase Recreational Volleyball Clinic Six - 2 hour classes $47.00 $47.00 N No Increase Ball Hockey Ten - 1.5 hour classes $60.00 $60.00 N No Increase HIGH FIVE One Day - 7 hour class $62.00 $62.00 N No Increase Indoor Games Ten - 1.5 hour classes $60.00 $60.00 N No Increase Children's Table Tennis Ten - 1.5 hour classes $70.00 $70.00 N No Increase Make Up Workshop One 3 hour workshop $30.00 $30.00 N No Increase Cooking for Teens Eight - 1.5 hour classes $71.00 $71.00 N No Increase Teen Art Ten - 1.5 hour classes $67.00 $67.00 N No Increase Teen Photography Six - 2 hour classes $52.00 $52.00 N No Increase Parent /Child Photography - NEW Six - 1.25 hour classes $90.00 $90.00 N No Increase P/C Photography (2nd child) - NEW Six - 1.25 hour classes $36.00 $36.00 N No Increase Mother/Daughter Hip Hop Twelve - 45 minute classes $85.00 $85.00 N No Increase M/D Hip Hop (2nd child) Twelve - 45 minute classes $43.00 $43.00 N No Increase Tap Twelve - 30 minute classes $67.00 $67.00 N No Increase Contemporary Dance Twelve - 45 minute classes $85.00 $85.00 N No Increase Indian Dance Twelve - 45 minute classes $85.00 $85.00 N No Increase Adult Programs Art Ten - 2 hour classes $80.53 $80.53 Y No Increase Art - Acrylics Eight - 2 hr classes $73.45 $64.60 Y No Increase Adult Guitar Eight -I hour classes $62.83 $62.83 Y No Increase Ballroom Dance Ten - 2 hour classes $91.15 $91.15 Y No Increase Beading/Jewellery Making Eight - 1.5 hour classes $86.73 $86.73 Y No Increase Bellydance Twelve - 1 hour classes $75.22 $75.22 Y No Increase Spanish, Beginner/Int. Ten - 2 hour classes $75.22 $75.22 Y No Increase Photography, Beginner Six - 2 hour classes $48.67 $48.67 Y No Increase Karate Three months - 1 hour classes $86.72 $86.72 Y No Increase Skating Twelve - 45 minute classes $86.72 $86.72 Y No Increase Men's Power Hour Twelve - 1 hour classes $45.13 $45.13 Y No Increase Badminton Twelve - 1.5 hour classes $66.37 $66.37 Y No Increase Volleyball, Competitive Ten - 2 hour classes $70.79 $70.79 Y No Increase Volleyball, Recreation Twelve - 1.5 hour classes $63.71 $63.71 Y No Increase Cake Decorating Ten - 2.25 hour classes $68.14 $68.14 Y No Increase Polish Cooking Eight - 2 hour classes $131.85 $131.85 Y No Increase Oriental Fusion Eight - 2 hour classes $131.85 $131.85 Y No Increase African Drumming Ten - 1.5 hour classes $63.72 $63.72 Y No Increase African Dance Ten - 1.5 hour classes $92.92 $92.92 Y No Increase Digital Camera WS's One - 2 hour class $23.00 $23.00 Y No Increase 84 Culture & Recreation Division Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST (HST) Y/N Older Adult Programs Line Dancing Twelve - 1 hour classes $31.85 $32.74 Y April 1, 2012 Latin Line Dancing Ten - 1 hour classes $27.43 $28.32 Y April 1, 2012 Art (Beg. & Adv.) Twelve - 2 hour classes $51.32 $51.32 Y No Increase Clog Dancing Ten - 1 hour classes $27.43 $28.32 Y April 1, 2012 Art Class Ten - 2 hour classes $42.92 $42.92 Y No Increase Museum Programs Bread Making One - 2.5 hour class $31.86 $31.86 Y No Increase Kids in the Village Summer Craft & One - 2 hour class $4.87 $4.87 Y No Increase Games Program Christmas Craft Club Combo Four - 2 hour classes $51.33 $51.33 Y No Increase Mother's Day Tea One - 1.5 hour sitting $17.70 $17.70 Y No Increase Summer Solstice/Harvest Suppers One - 3 hour class (weeknight) $46.02 $46.02 Y No Increase Christmas Craft Club One - 2 hour class $14.16 $14.16 Y No Increase Cakes and Pies One- 2.5 hour class $31.86 $31.86 Y No Increase Dinner's in the Pot One - 2.5 hour class $31.86 $31.86 Y No Increase Hearth and Home Cooking Series Three - 2.5 hour classes $79.65 $79.65 Y No Increase PMV Workshop One - 3 hour class $17.70 $17.70 Y No Increase Back in Time Tea and Tour One - 2 hour presentation $7.96 $7.96 Y No Increase Camps March Break Camp Extend a Camp 5 Days $67.00 $67.00 N No Increase Full Day Program 5 Days $170.00 $170.00 N No Increase Half Day Camp 5 Days $88.00 $88.00 N No Increase Mad Science 5 Days $220.00 $220.00 N No Increase P.A. Day Camp 1 Day $35.00 $35.00 N No Increase Museum Pioneer Camp 5 days $170.00 $170.00 N No Increase Summer Camps - Adventure/Art/Sports Full Day Program 4 Days $136.00 $136.00 N No Increase 5 Days $170.00 $170.00 N No Increase Act One Drama Club $192.00 $192.00 N No Increase Youth Camps (Arts & Sports) (NEW) $165.00 $165.00 N No Increase Skateboard Camp $150.00 $150.00 N No Increase Camp Mini Pidaca Half Day Program 4 Days $70.00 $70.00 N No Increase 5 Days $88.00 $88.00 N No Increase Extend-a-Camp 4 Days $54.00 $54.00 No Increase 5 Days $67.00 $67.00 N No Increase Mad Science Camp FULL Day Program 5 Days $220.00 $220.00 N No Increase Memberships: Pickering Recreation Complex Pre Expansion Memberships " Health Club Adult, full Annual $486.20 $486.20 Y No Increase Adult, daytime Annual $416.27 $416.27 Y No Increase Adult, grandfather, full, corp Annual $364.65 $364.65 Y No Increase Adult, grandfather, day, corp Annual $312.20 $312.20 Y No Increase I Culture & Recreation Division Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST) (HST) YIN *Squash Adult Full, Annual $600.30 $600.30 Y No Increase Adult Daytime, Annual $487.20 $487.20 Y No Increase Adult, grandfather, day, corp Annual $365.40 $365.40 Y No Increase * Racquetball Adult Full, Annual $491.19 $491.19 Y No Increase Adult Daytime, Annual $420.71 $420.71 Y No Increase Adult, grandfather, day, corp Annual $315.53 $315.53 Y No Increase * Combination Adult Full, Annual $604.53 $604.53 Y No Increase Adult, grandfather, full, corp Annual $483.62 $483.62 Y No Increase * Tennis Adult Resident, Full, Annual $515.61 $515.61 Y No Increase Adult Resident, Daytime, Annual $422.33 $422.33 Y No Increase * Tennis Adult Non-resident, Full, Annual $583.25 $583.25 Y No Increase Adult Non-resident, Daytime, Annual $498.52 $498.52 Y No Increase * Golden Adult Full, Annual $1,146.05 $1,146.05 Y No Increase Adult Daytime, Annual $933.23 $933.23 Y No Increase Family Annual $2,199.12 $2,199.12 Y No Increase * Fitness Class Memberships Fitness Memberships Annual $376.95 $376.95 Y No Increase Seasonal $157.50 $157.50 Y No Increase Youth Annual $157.50 $157.50 Y No Increase Family Annual $787.50 $787.50 Y No Increase New Expansion Memberships Basic Health Adult Annual $486.20 $486.20 Y No Increase Seasonal $217.90 $217.90 Y No Increase Adult corporate Annual $388.96 $388.96 Y No Increase Family Annual $835.87 $835.87 Y No Increase Health + Adult Annual $586.95 $586.95 Y No Increase Adult Seasonal $264.12 $264.12 Y No Increase Adult Corporate $469.56 $469.56 Y No Increase Youth Annual $197.81 $197.81 Y No Increase Youth Seasonal $107.53 $107.53 Y No Increase Family Annual $1,177.14 $1,177.14 Y No Increase Student Annual $262.50 $262.50 Y No Increase Student Seasonal $131.25 $131.25 Y No Increase Specialty Health Adult Annual $769.00 $769.00 Y No Increase Adult Seasonal $346.05 $346.05 Y No Increase Adult Corporate $615.20 $615.20 Y No Increase Youth Annual $297.81 $297.81 Y No Increase Student Annual $350.00 $350.00 Y No Increase Culture & Recreation Division 86 Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST (HST) LZ Student Seasonal $157.50 $157.50 Y No Increase Youth Seasonal $207.53 $207.53 Y No Increase Basic Squash Adult Annual $600.30 $600.30 Y No Increase Seasonal $258.19 $258.19 Y No Increase Adult corporate Annual $480-24 $480.24 Y No Increase Youth Annual $218.69 $218.69 Y No Increase Seasonal $105.27 $105.27 Y No Increase Family Annual $1,042.98 $1,042.98 Y No Increase Squash + Adult Annual $676.20 $676.20 Y No Increase Adult Seasonal . $304.29 $304.29 Y No Increase Adult Corporate $540.96 $540.96 Y No Increase Youth Annual $218.69 $218.69 Y No Increase Youth Seasonal $105.27 $105.27 Y No Increase Family Annual $1,342.34 $1,342.34 Y No Increase Student Annual $315.00 $315.00 Y No Increase Student Seasonal $157.50 $157.50 Y No Increase Basic Racquetball Adult Annual $491.19 $491.19 Y No Increase Seasonal $205.52 $205.52 Y No Increase Adult corporate Annual $392.95 $392.95 Y No Increase Youth Annual $218.77 $218.77 Y No Increase Seasonal $105.21 $105.21 Y No Increase Family Annual $943.78 $943.78 Y No Increase Racquetball + Adult Annual $615.30 $615.30 Y No Increase Adult Seasonal $276.88 $276.88 Y No Increase Adult Corporate $492.24 $492.24 Y No Increase Youth Annual $218.77 $218.77 Y No Increase Youth Seasonal $105.27 $105.27 Y No Increase Family Annual $1,251.11 $1,251.11 Y No Increase Basic Tennis (Resident) Adult Resident Annual $515.61 $515.61 Y No Increase Resident Seasonal $217.08 $217.08 Y No Increase Youth Resident, Annual $229.72 $229.72 Y No Increase Resident, Seasonal $105.27 $105.27 Y No Increase Family Resident, Annual $990.40 $990.40 Y No Increase Tennis + (Resident) Adult Resident Annual $679.35 $679.35 Y No Increase Resident Seasonal $305.70 $305.70 Y No Increase Youth Resident, Annual $229.72 $229.72 Y No Increase Resident, Seasonal $105.27 $105.27 Y No Increase Family Resident, Annual $1,363.62 $1,363.62 Y No Increase Basic Tennis (Non-Resident) Adult Non-resident Annual $583.25 $583.25 Y No Increase Non-resident Seasonal $245.21 $245.21 Y No Increase Youth Non-resident, Annual $254.60 $254.60 Y No Increase Non-resident, Seasonal $112.29 $112.29 Y No Increase 37 Culture & Recreation Division Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST (HST) Y/N Family Non-resident, Annual $1,173.92 $1,173.92 Y No Increase Tennis + (Non-Resident) Adult Non-resident Annual $747.29 $747.29 Y No Increase Non-resident Seasonal $336.28 $336.28 Y No Increase Youth Non-resident, Annual $254.60 $254.60 Y No Increase Non-resident, Seasonal $112.30 $112.30 Y No Increase Family Non-resident, Annual $1,502.43 $1,502.43 Y No Increase Golden Adult Annual $1,575.00 $1,575.00 Y No Increase Adult Seasonal $708.75 $708.75 Y No Increase Adult Corporate $1,260.00 $1,260.00 Y No Increase Youth Annual $437.57 $437.57 Y No Increase Youth Seasonal $183.77 $183.77 Y No Increase Family Annual $3,018.85 $3,018.85 Y No Increase Fitness Class Memberships Basic Fitness Adult Annual $376.95 $376.95 Y No Increase Adult Seasonal $157.50 $157.50 Y No Increase Youth Annual $165.37 $165.37 Y No Increase Family Annual $787.50 $787.50 Y No Increase Specialty Fitness Adult Annual $559.00 $559.00 Y No Increase Adult Seasonal $251.55 $251.55 Y No Increase Memberships: Pickering Rec. Complex and Dunbarton Indoor Pool Aquatic Memberships Adult Annual $169.90 $169.90 Y No Increase Family Annual $297.63 $297.63 Y No Increase Youth/Disabled/Senior Annual $113.39 $113.39 Y No Increase Adult Seasonal $75.10 $75.10 Y No Increase Family Seasonal $111.61 $111.61 Y No Increase Youth/Disabled/Senior Seasonal $48.19 $48.19 Y No Increase Kick-Start Program $35.00 $35.00 N No Increase Pickering Museum Village Membership Season, Family $53.10 $53.10 Y No Increase Membership "Season, Twin $39.82 $39.82 Y No Increase Admissions & Passes Fitness Admissions Fitness Class - Basic Single Admission $8.19 $8.19 Y No Increase Fitness Class - Basic Five-Pass $40.95 $40.95 Y No Increase Fitness Class - Specialty Single Admission $12.00 $12.00 Y No Increase Fitness Class - Specialty Five-Pass $60.00 $60.00 Y No Increase Fitness Room Single Admission $11.68 $11.68 Y No Increase Fitness Room Five-Pass $58.40 $58.40 Y No Increase Fitness Room Ten-Pass $116.80 $116.80 Y No Increase Arena Admissions Public Skating Single Admission - Youth $2.97 $2.97 Y No Increase Ten-Pass - Youth $23.54 $23.54 Y No Increase Single Admission - Adult $3.94 $3.94 Y No Increase Ten Pass -Adult $31.42 $31.42 Y No Increase Family Pass $9.29 $9.29 Y No Increase Family 10 -Pass $49.03 $49.03 Y No Increase Parent & Tot Single Adult Admission $1.95 $1.95 Y No Increase Culture & Recreation Division 88 Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST) (HST) Y/N Senior Skate Single Admission $0.97 $0.97 Y No Increase Shinny Single Admission $5.31 $5.31 Y No Increase 20 - Pass $78.45 $78.45 Y No Increase Special Promotion (Toonie Skate) $1.77 $1.77 Y No Increase (Family Day Skate & Saturdays) Youth Single $1.77 $1.77 Y No Increase Family Single $4.42 $4.42 Y No Increase Racquet Sports Admissions Squash/Racquetball Prime Time $13.35 $13.35 Y No Increase Non-Prime-Time $10.89 $10.89 Y No Increase Tennis Prime Time $33.01 $33.01 Y No Increase Non-Prime-Time $26.02 $26.02 Y No Increase Family Day Activity Passport $9.52 $13.27 Y September 1, 2012 Swimming Admissions Youth/Senior/Disabled Single Admission $2.23 $2.23 Y No Increase Youth/Senior/Disabled Ten-pass $18.87 $18.87 Y No Increase Adult Single $3.49 $3.49 Y No Increase Adult Ten-pass $30.58 $30.58 Y No Increase Family Single $7.00 $7.00 Y No Increase Family Ten-pass $60.15 $60.15 Y No Increase Special Promotion (Toonie Swims) (Family Day Swim & Saturdays) Youth Single $1.77 $1.77 Y No Increase Family Single $4.42 $4.42 Y No Increase Museum Admissions Adults Single Admission $4.87 $4.87 Y No Increase Student/Senior Single Admission $3.98 $3.98 Y No Increase Children Single Admission $3.09 $3.09 Y No Increase Family Single Admission $14.60 $14.60 Y No Increase School Tours - Basic Half day, per student $6.64 $7.00 Y April 1, 2012 School Tours - Christmas in the Village Half day, per student $7.52 $8.00 Y April 1, 2012 School Tours - School Days Half day, per student $6.64 $7.00 Y April 1, 2012 School Tours - Stencilling Half day, per student $7.08 $7.50 Y April 1, 2012 School Tours - Wonderful Wool Half day, per student $6.64 $7.00 Y April 1, 2012 School Tours - Candlemaking Full day, per student $12.39 $13.00 Y April 1, 2012 School Tours - Dairy Day Full day, per student $11.06 $11.50 Y April 1, 2012 School Tours - Weaving Full day, per student $11.95 $12.50, Y April 1, 2012 Multi Day Tours 2 days, per student/day $12.39 $12.50 Y April 1, 2012 School Tours - Conflict and Change Full day, per student $11.06 $13.00 Y April 1, 2012 School Tours - Wordsmiths Full day, per student $10.62 $11.00 Y April 1, 2012 School Tours - Toys, Games and Leisure Activities Full day, per student $10.62 $11.00 Y April 1, 2012 School Tours - Stencilling Full day, per student $10.62 $11.00 Y April 1, 2012 School Tours - Blacksmithin Full day, per student $13.27 $14.00 Y Aril 1, 2012 Rental Fees: Pickering Rec. Complex and Don Beer Arena Ice Rental Rates Pickering Youth Affiliate Prime time $165.09 $165.09 Y No Increase Non-Prime time $124.06 $124.06 Y No Increase Adults & Residents Affiliate Prime time $185.10 $185.10 Y No Increase Non-Prime time $140.07 $140.07 Y No Increase Commercial & Non-Resident Prime time $205.11 $205.11 Y No Increase Non-Prime time $165.09 $165.09 Y No Increase Elementary Schools Prime Time $165.09 $165.09 Y No Increase Non-Prime Time $74.05 $74.05 Y No Increase i 89 Culture & Recreation Division Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST) (HST) Y( /N) High School/Industrial Prime time $185.10 $185.10 Y No Increase Non-Prime time $108.07 $108.07 Y No Increase Summer Ice Prime Time $205.11 $205.11 Y No Increase Pad Rental Leagues Hourly Rate $74.05 $74.05 Y No Increase General Flat Rate, Full Day $1,716.25 $1,716.25 Y No Increase General Hourly $79.54 $79.54 Y No Increase Day-Camp Use (weather related) Hourly $12.50 $12.50 Y No Increase Pickering Museum Village Schoolhouse (rentals available year round) Resident Flat Rate, whole day $407.08 $407.08 Y No Increase Non-Resident Flat Rate, whole day $486.73 $486.73 Y No Increase Resident Hourly rate $146.02 $146.02 Y No Increase Non-Resident Hourly rate $172.57 $172.57 Y No Increase Resident Flat Rate, 2 hours day of rental $274.34 $274.34 Y No Increase Non-Resident Flat Rate, 2 hours day of rental $327.43 $327.43 Y No Increase Daytime Business, Resident Flat Rate, business hours $247.79 $247.79 Y No Increase Daytime Business, Non-Resident Flat Rate, business hours $305.31 $305.31 Y No Increase Community Group Flat Rate, max. 4 hours $115.04 $115.04 Y No Increase Chapel (rentals available from April to October, before dusk) No Increase Resident Hourly rate $154.87 $154.87 Y No Increase Non-Resident Hourly rate $185.84 $185.84 Y No Increase Resident Flat Rate, 2 hours day of rental $274.34 $274.34 Y No Increase Non-Resident Flat Rate, 2 hours day of rental $327.43 $327.43 Y No Increase Odd Fellows Hall (rentals available from April to October, before dusk) Resident Flat Rate, whole day $407.08 $407.08 Y No Increase Non-Resident Flat Rate, whole day $486.73 $486.73 Y No Increase Resident Hourly rate $106.19 $106.19 Y No Increase Non-Resident Hourly rate $123.89 $123.89 Y No Increase Resident Flat Rate, 2 hours day of rental $194.69 $194.69 Y No Increase Non-Resident Flat Rate, 2 hours day of rental $230.09 $230.09 Y No Increase Community Group Flat Rate, max. 4 hours $115.04 $115.04 Y No Increase Bandstand (rentals available from April to October, before dusk) Resident Hourly rate $137.17 $137.17 Y No Increase Non-Resident Hourly rate $163.72 $163.72 Y No Increase Resident Flat Rate, 2 hours day of rental $247.79 $247.79 Y No Increase Non-Resident Flat Rate, 2 hours day of rental $296.46 $296.46 Y No Increase Grounds for Photos (rentals available from April to October, before dusk) Resident Hourly rate $53.10 $53.10 Y No Increase Non-Resident Hourly rate $61.95 $61.95 Y No Increase Resident Flat Rate, 2 hours day of rental $92.92 $92.92 Y No Increase Non-Resident Flat Rate, 2 hours day of rental $110.62 $110.62 Y No Increase Daytime Business, Resident Flat Rate, business hours $287.61 $287.61 Y No Increase Daytime Business, Non-Resident Flat Rate, business hours $345.13 $345.13 Y No Increase Community Group Flat Rate, max. 4 hours $115.04 $115.04 Y No Increase Grounds for Picnics/Social Gatherings (rentals available from April to Resident Flat Rate, whole day $407.08 $407.08 Y No Increase Non-Resident Flat Rate, whole day $486.73 $486.73 Y No Increase Resident Flat Rate, 2 hours day of rental $92.92 $92.92 Y No Increase Redman House (rentals available from April to October, before dusk) Resident Flat Rate, whole day $292.04 $292.04 Y No Increase Non-Resident Flat Rate, whole day $353.98 $353.98 Y No Increase Resident Hourly rate $57.52 $57.52 Y No Increase Non-Resident Hourly rate $75.22 $75.22 Y No Increase Resident Flat Rate, 2 hours day of rental $92.92 $92.92 Y No Increase Culture & Recreation Division 90 Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST) (HST) Y/N Non-Resident Flat Rate, 2 hours day bf rental $110.62 $110.62 Y No Increase Daytime Business, Resident Flat Rate, business hours $194.69 $194.69 Y No Increase Daytime Business, Non-Resident Flat Rate, business hours $230.09 $230.09 Y No Increase Community Group Flat Rate, max. 4 hours $115.04 $115.04 Y No Increase Chairs (up to 100 chairs) per chair $1.33 $1.33 Y No Increase PMV Education Kits one week rental $26.55 $26.55 Y No Increase Pickering Rec. Complex & Dunbarton Indoor Pool Pool Rentals Private Rental - Rec Complex Hourly, max 19 (RC) $100.28 $105.30 Y September 1, 2012 Private Rental - Dunbarton Pool Hourly, max 19 (DIP) $85.00 $89.25 Y September 1, 2012 Private Rental - Rec Complex Hourly, max 50 (RC) $121.88 $127.05 Y September 1, 2012 Private Rental Hourly, max 50 DIP $104.73 $111.00 Y September 1, 2012 Synchronized Pool Rental Hourly, non rime DIP $67.63 $67.63 Y No Increase Pickering Swim Club Hourly, prime time (RC) $64.81 $64.81 Y No Increase Pickering Swim Club Hourly (DIP) $67.63 $67.63 Y No Increase Master Swim Program Hourly (DIP) $81.92 $81.92 Y No Increase Extra Lifeguard Hourly $20.33 $21.75 Y September 1, 2012 Instructor Hourly $24.84 $25.59 Y September 1, 2012 Board of Education Hourly $64.81 $64.81 Y No Increase Swim Meet Hourly $130.76 $130.76 Y No Increase Additional Facility Staff for Swim Hourly $41.74 $41.74 Y No Increase Pickering Rec. Complex Facilities Combatants Room Off Court Training Hourly $23.50 $23.50 Y No Increase Martial Arts Hourly $28.00 $28.00 Y No Increase Boyz and Giriz Birthday 2 Hours $174.30 $174.30 Y No Increase After Hour Tennis Rentals Four Courts Hourly rate $104.23 $104.23 Y No Increase Pool Meeting Room Swim Party Rental Flat rate, 1.5 hours $34.86 $34.86 Y No Increase Meeting Room 1 Resident Flat rate, Whole Day $154.69 $154.69 Y No Increase Non-resident Flat rate, Whole Day $200.45 $200.45 Y No Increase Resident Hourly rate $29.41 $29.41 Y No Increase Non-resident Hourly rate $42.49 $42.49 Y No Increase Daytime, business, resident Flat rate, Business Hours $96.95 $96.95 Y No Increase Daytime, business, non-resident Flat rate, Business Hours $131.81 $131.81 Y No Increase Community Group Flat rate, Max. 4 hours $30.81 $30.81 Y No Increase Meeting Rooms 1 & 2 Resident Flat rate, Whole Day $251.75 $251.75 Y No Increase Non-resident Flat rate, Whole Day $343.15 $343.15 Y No Increase Resident Hourly rate $42.48 $42.48 Y No Increase Non-resident Hourly rate $59.92 $59.92 Y No Increase Daytime, business, resident Flat rate, Business Hours $131.81 $131.81 Y No Increase Daytime, business, non-resident Flat rate, Business Hours $176.48 $176.48 Y No Increase Community Group Flat rate, Max. 4 Hours $62.77 $62.77 Y No Increase Meeting Rooms 1, 2 & 3 • I I 9 1 Culture & Recreation Division Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST) (HST) LZ Resident Flat rate, Whole Day $411.78 $411.78 Y No Increase Non-resident Flat rate, Whole Day $515.27 $515.27 Y No Increase Resident Hourly rate $63.18 $63.18 Y No Increase Non-resident Hourly rate $83.88 $83.88 Y No Increase Daytime, business, resident Flat rate, Business Hours $188.46 $188.46 Y No Increase Daytime, business, non-resident Flat rate, Business Hours $257.09 $257.09 Y No Increase Community Group Flat rate, Max. 4 Hours $66.19 $66.19 Y No Increase New Year's Eve, resident Flat rate, Whole Day $818.12 $818.12 Y No Increase O'Brien Meeting Room A or B Resident Flat rate, Whole Day $217.88 $217.88 Y No Increase Non-resident Flat rate, Whole Day $274.52 $274.52 Y No Increase Resident Hourly rate $42.48 $42.48 Y No Increase Non-resident Hourly rate $63.18 $63.18 Y No Increase Daytime, business, resident Flat rate, Business Hours $90.41 $90.41 Y No Increase Daytime, business, non-resident Flat rate, Business Hours $131.81 $131.81 Y No Increase Community Group Flat rate, Max. 4 Hours $36.52 $36.52 Y No Increase O'Brien Meeting Rooms A & B Resident Flat rate, Whole Day $440.10 $440.10 Y No Increase Non-resident Flat rate, Whole Day $538.15 $538.15 Y No Increase Resident Hourly rate $83.88 $83.88 Y No Increase Non-resident Hourly rate $119.83 $119.83 Y No Increase Daytime, business, resident Flat rate, Business Hours $188.46 $188.46 Y No Increase Daytime, business, non-resident Flat rate, Business Hours $263.63 $263.63 Y No Increase Tournament bookings Flat rate, per day $220.26 $220.26 Y No Increase Community Group Flat rate, Max. 4 Hours $66.19 $66.19 Y No Increase New Year's Eve Flat rate, Whole Day $871.50 $871.50 Y No Increase Pickering Rec. Complex East or West Salon Resident Flat rate, Whole Day (Monday - Sunday) $630.00 $630.00 Y No Increase Non-resident Flat rate, Whole Day (Monday - Sunday) $819.00 $819.00 Y No Increase Sunday, resident Flat rate, Daytime $392.18 $392.18 Y No Increase Sunday, non-resident Flat rate, Daytime $490.74 $490.74 Y No Increase Children's Banquets Flat rate, Max. 4 Hours $125.54 $125.54 Y No Increase New Year's Eve, resident Flat rate, Whole Day $1,437.98 $1,437.98 Y No Increase New Year's Eve, non-resident Flat rate, Whole Day $1,581.77 $1,581.77 Y No Increase Special Events Musical Flat rate, Resident/Community Group $1,660.86 $1,660.86 Y No Increase Resident 1/2 Day Flat rate, Max. 6 hours $326.82 $326.82 Y No Increase Non-resident 1/2 Day Flat rate, Max. 6 hours $424.86 $424.86 Y No Increase Pickering Recreation Complex East & West Salons Resident Flat rate, Whole Day (Monday - Sunday) $1,165.00 $1,165.00 Y No Increase Non-resident Flat rate, Whole Day (Monday - Sunday) $1,514.50 $1,514.50 Y No Increase Sunday,'resident Flat rate (Daytime) $735.59 $735.59 Y No Increase Sunday, non-resident Flat rate (Daytime) $898.48 $898.48 Y No Increase New Year's Eve, resident Flat rate $2,178.75 $2,178.75 Y No Increase New Year's Eve, non-resident Flat rate $2,396.63 $2,396.63 Y No Increase Special Events Musical Flat rate - Resident/Community Group $3,320.00 $3,320.00 Y No Increase Deposit $570.63 $570.63 Y No Increase Resident 1/2 Day Flat rate, Max. 6 hours $604.35 $604.35 Y No Increase Non-resident 1/2 Day Flat rate, Max. 6 hours $735.59 $735.59 Y No Increase Petticoat Creek Community Centre Paris or Franklin Meeting Room Culture & Recreation Division 92 Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST) (HST) Y/N Resident Flat rate $360.00 $360.00 Y No Increase Non-resident Flat rate $544.69 $544.69 Y No Increase Daytime, business, resident Flat rate $92.34 $92.34 Y No Increase Daytime, business, non-resident Flat rate $125.54 $125.54 Y No Increase Community Group Flat rate $29.05 $29.05 Y No Increase Resident Hourly rate $45.65 $45.65 Y No Increase Non-resident Hourly rate $79.89 $79.89 Y No Increase II Paris & Franklin Meeting Rooms Resident Flat rate $653.63 $653.63 Y No Increase Non-resident Flat rate $850.75 $850.75 Y No Increase Daytime, business, resident Flat rate $171.19 $171.19 Y No Increase Daytime, business, non-resident Flat rate $258.34 $258.34 Y No Increase Community Group Flat rate $29.05 $29.05 Y No Increase Resident Hourly rate $79.89 $79.89 Y No Increase Non-resident Hourly rate $114.12 $114.12 Y No Increase New Year's Eve, resident Flat rate $1,321.41 $1,321.41 Y No Increase Children's Banquets, resident Flat rate, Resident/Community Group $125.54 $125.54 Y No Increase i Don Beer Banquet Hall Resident Flat rate $490.74 $490.74 Y No Increase Non-resident Flat rate $599.68 $599.68 Y No Increase Daytime, business, resident Flat rate $171.19 $171.19 Y No Increase Daytime, business, non-resident Flat rate $240.70 $240.70 Y No Increase Sunday to Thursday, resident Hourly rate $50.00 $50.00 Y No Increase Sunday to Thursday, non-resident Hourly rate $55.00 $55.00 Y No Increase Sunday, resident Flat rate (Daytime) $347.00 $347.00 Y No Increase Sunday, non-resident Flat rate (Daytime) $473.00 $473.00 Y No Increase Children's Banquets (Community Flat rate Group Only) $121.00 $121.00 Y No Increase Tournament Rate Flat, daily, Don Beer only $236.50 $236.50 Y No Increase New Year's Eve, resident Flat rate $946.00 $946.00 Y No Increase New Year's Eve, non-resident Flat rate $1,156.00 $1,156.00 Y No Increase West Shore Community Centre Resident Flat rate $630.00 $630.00 Y No Increase Non-resident Flat rate $820.00 $820.00 Y No Increase Daytime, business, resident Flat rate $165.00 $165.00 Y No Increase Daytime, business, non-resident Flat rate $249.00 $249.00 Y No Increase Sunday to Thursday, resident Hourly rate $77.00 $77.00 Y No Increase Sunda to Thursday, non-resident Hourly rate $110.00 $110.00 Y No Increase Friday, resident Flat rate $472.00 $472.00 Y No Increase Friday, non-resident Flat rate $615.00 $615.00 Y No Increase Children's Banquets (Community Flat rate Group Only) $121.00 $121.00 Y No Increase New Year's Eve, resident Flat rate $1,273.65 $1,273.65 Y No Increase New Year's Eve, non-resident Flat rate $1,542.60 $1,542.60 Y No Increase East Shore Community Centre Rentals Room 2 or Room4 - Meeting Resident Hourly $29.41 $29.41 Y No Increase Non-Resident Hourly $42.49 $42.49 Y No Increase Gymnasium - Meeting/Sports Resident Hourly $40.68 $40.68 Y No Increase Non-Resident Hourly $52.24 $52.24 Y No Increase 93 Culture & Recreation Division Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST (HST) Yf /N) Room 2 and Room 4 - Social Resident Flat rate $231.00 $231.00 Y No Increase Non-Resident Flat rate $315.00 $315.00 Y No Increase New Years Eve - Resident Flat rate $462.00 $462.00 Y No Increase New Years Eve - Non-Resident Flat rate $636.00 $636.00 Y No Increase Gymnasium- Social Resident Flat rate $490.74 $490.74 Y No Increase Non-Resident Flat rate $599.68 $599.68 Y No Increase New Year's Eve, resident Flat rate $946.00 $946.00 Y No Increase New Year's Eve, non-resident Flat rate $1,156.00 $1,156.00 Y No Increase Community Room Daily Flat rate $303.25 $303.25 Y No Increase Meeting - Resident Hourly $33.25 $33.25 Y No Increase Meeting - Non-Resident Hourly $44.25 $44.25 Y No Increase Social - Resident Hourly $55.25 $55.25 Y No Increase Social - Non-Resident Hourly $66.25 $66.25 Y No Increase Rental Extra Fees Listing Community Groups 12 bookings $133.00 $133.00 Y No Increase Administration Fee $35.00 $35.00 Y No Increase Maintenance Fee Hourly $29.43 $29.43 Y No Increase Damage/Security Deposit $200.00 $200.00 Y No Increase Damage/Security Deposit (Jack & Jill Parties) $500.00 $500.00 Y No Increase NEW Staff Overtime for Event . Hourly (early/late opening) N/A $40.00 N March 1, 2012 Performing Rights tariff Without Dancing-Banquet Hall Flat Rate $61.69 $61.69 Y No Increase Performing Rights Tariff - Without dancing West salon, East Salon, Don Beer, O'Brien Rooms, Westshore Community Centre Flat Rate $29.56 $29.56 Y No Increase Performing Rights Tariff - Without dancing O'Brien Room A O, Brien Room B, East Shore Community Centre, Community Room, Petticoat Creek Paris Room, Petticoat Creek - Franklin Room Flat Rate $20.56 $20.56 Y No Increase Performing Rights Tariff-With Dancing Banquet Hall Flat Rate $123.38 $123.38 Y No Increase Performing Rights Tariff-With Dancing West salon, East Salon, Don Beer, O'Brien Rooms, Westshore Community Flat Rate $59.17 $59.17 Y No Increase ~r Culture & Recreation Division Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding Excluding Applicable Effective Date HST (HST) YY/N) Performing Rights Tariff-With Dancing O'Brien Room A, O'Brien Room B, East Shore Community Centre Community Room, Petticoat Creek Paris Room, Petticoat Creek - Franklin Room Flat Rate $41.18 $41.18 Y No Increase Events Pre-teen Dance Single Admission $8.25 $8.75 N August 1, 2012 Poinsettia Tea Single Admission $5.31 $5.31 Y No Increase Big Band Single Admission $4.57 $4.87 Y No Increase Big Band (Seniors Month) Single Admission $5.31 $5.31 Y No Increase Museum Events Adults $5.75 $5.75 Y No Increase Museum Events Students/Seniors $4.87 $4.87 Y No Increase Museum Events Children $3.98 $3.98 Y No Increase Museum Event Family $17.70 $17.70 Y No Increase A Spirit Walk Single Admission $14.60 $15.48 Y April 1, 2012 A Spirit Walk Student Performance $7.52 $7.52 Y No Increase Miscellaneous Replacement Access Card $10.37 $10.62 Y May 1, 2012 Museum Filming/Photo Shoots Set Dressing & Clean Up, Hourly $70.75 $70.75 Y No Increase Museum Filming/Photo Shoots Shooting Time, Hourly $141.51 $141.51 Y No Increase Kindergym Birthday Parties $116.81 $116.81 Y No Increase Creative Play Birthday Parties $147.00 $147.00 Y No Increase Dance Birthday Parties $145.00 $145.00 Y No Increase Heritage Birthday Parties 12 children $163.72 $163.72 Y No Increase Mystery Parties 12 children $163.72 $163.72 Y No Increase Tea Parties 12 children $163.72 $163.72 Y No Increase Equipment Rental (Gym @ ESCC) charge for usage of sports equip. (no staff) $22.12 $22.12 Y No Increase Games Room Party (PCCC / ESCC) 12 children $132.74 $132.74 Y No Increase Games Room Party (PCCC / ESCC) 24 children $154.87 $154.87 Y No Increase Sensational Sports Parties 12 children $132.74 $132.74 Y No Increase Sensational Sports Parties 24 children $154.87 $154.87 Y No Increase Recreation Complex Filming Hourly $200.00 $200.00 Y No Increase Program Administration Fee GST will be added to applicable programs $9.43 $9.43 Y No Increase Membership Administration Fee $35.00 $35.00 Y No Increase NSF Charge Per cheque $42.50 $42.50 N No Increase Additional Receipt Charge Per Family $4.72 $4.72 Y No Increase Marketing Promotions City Brochure Advertising Full page $671.00 $691.13 Y July 1, 2012 Half page $453.20 $466.80 Y July 1, 2012 * Classes may vary from 5 to 15 weeks Classes may vary from 5 to 15 weeks. Single class participation is available Must also provide completed criteria listing prior to confirmation New Camp Fees effective March 2012 9 5 Planning & Development Current Fee Proposed -Fee HST Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applica YIN ble Effective Date These fees are imposed under the authorit 'of the Planning Act, R.S.O. 1990, c.P.13 Development Control Curb Cut - new development not Min charge $207.00 (5.3m or Min charge $207.00 (5.3m or Y No Increase assumed by municipality, infill building less) less) permit or industrial/commercial development $39.00/m (5.3m plus) $39.00/m (5.3m plus) Y No Increase Municipal Consent Fee $300/a lication $300/a lication N No Increase Curb Infill $175.00/m $185.00/m Y March 5, 2012 Sidewalk Repair $230.00/m $250.00/m Y March 5, 2012 Pre-installed Storm Sewer Connection Contract cost + admin fee Contract cost + admin fee Y No Increase Fill/Topsoil Permit One Year Permit $500 + $1,000/hectare to a $500 + $1,000/hectare to a N No Increase max $4,500 max $4,500 One Year Extension $500 $500 N No Increase Newspaper Box Pad Permit Application $50/box $50/box N No Increase Newspaper Box Installation $250-$500 $250-$500 N No Increase Newspaper Box Annual Maintenance $15/box $15/box N No Increase Road Cleaning Contract cost + 15% Contract cost + 15% Y No Increase Damage Deposits Pool $500 $500 N No Increase Water/Sewer Connection $500 $500 N No Increase Residential Building Permit-Rural $1,500 $1,500 N No Increase Residential Building Permit-Urban $2,000 $2,000 N No Increase Commercial Building $2,00045,000 $2,000-$5,000 N No Increase Road Damage/Fill Topsoil Permit Rural Paved Road $5,000/km N March 5, 2012 Rural Surface Treat/Gravel N March 5, 2012 Road $10,000/km Residential Development Review Fee $50/unit $50/unit N No Increase Storm Water Maintenance Fee $2,000/hectare $2,000/hectare N No Increase Development Review Inspection Fee Based on total cost of works Based on total cost of works N No Increase < $500,000 = 4.5% < $500,000 = 4.5% N $500,00041 mil = 4% $500,00041 mil = 4% N > $1 million = 3.5% > $1 million = 3.5% N Development Review Inspection Fee Based on cost of site works Based on cost of site works N No Increase (Site Plan) < $500,000 = 4.5% < $500,000 = 4.5% N $500,000-$1 mil = 4% $500,00041 mil = 4% N > $1 million = 3.5% > $1 million = 3.5% N Pool Enclosure Permit $150 $150 N No Increase Planning Documents Pickering Official Plan $150 $150 N No Increase Official Plan Compendium $50 $50 N No Increase- Development Guidelines $5410 $5-$10 N No Increase Special Studies $10-$20 $10-$20 N No Increase Zoning By-laws $5410 each $5410 each N No Increase- Summary Residential Applications $20 $20 N No Increase Mapping $5-$25 $5-$25 N No Increase Address Booklet $25-$50 $25-$50 N No Increase Fiche Prints Price Varies Price Varies N No Increase Special Mapping Requests $46.73/hr $46.73/hr Y No Increase Photocopies - 6 or more pages $.50 each $.50 each Y No Increase Planning & Development 96 Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable Effective Date Planning Applications Telecommunications Tower Approval $2,700 $2,700 N No Increase Minor Variance Accessory Structure $225 $225 N No Increase Existing Building $500 $500 N No Increase Vacant Land $1,600 $1,600 N No Increase Application Tabling $225 $225 N No Increase Special Meeting $800 $800 N No Increase Zoning By-law Amendment - Major * $12,000 $12,000 N No Increase Zoning By-law Amendment - Minor $6,000 $6,000 N No Increase Zoning By-law - Recirculation $1,000 $1,000 N No Increase Additional fee if within Oak Ridges $1,000 $1,000 N No Increase Moraine Zoning By-law - Removal of Holding $2,400 $2,400 N No Increase Zoning By-law - Extension of Temporary $2,400 $2,400 N No Increase Use By-law Minister Zoning Order Amendment - $1,700 $1,700 N No Increase Minister Zoning Order Amendment - $1,100 $1,100 N No Increase Pickering Official Plan Amendment - $20,000 $20,000 N No Increase Major Pickering Official Plan Amendment - $10,000 $10,000 N No Increase Minor Pickering Official Plan - Recirculation $1,000 $1,000 N No Increase Additional fee if within Oak Ridges $1,000 $1,000 N No Increase Moraine Regional Official Plan - Amendment $5,400 $5,400 N No Increase not art of a Pickering OPA No Increase Land Division No Increase Comments $750 $750 N No Increase Clearance of Conditions $325 $325 N No Increase Neighbourhood Development Guideline $375 $375 N No Increase Amendment Draft Plan of Subdivision No Increase Base Fee $10,700 $10,700 N No Increase Per Unit Fee $150 $150 N No Increase Recirculation $1,000 $1,000 N No Increase Additional fee if within Oak Ridges $1,000 $1,000 N No Increase Moraine Revisions to Draft Approved Plan - $1,100 $1,100 N No Increase redline revisions Draft Plan of Condominium $6,700 $6,700 N No Increase Recirculation $1,000 $1,000 N No Increase Condominium Conversion $1,100 $1,100 N No Increase Revisions to a Draft Approved Plan - $1,100 $1,100 N No Increase redline revisions Site Plan Residential $2,700 + $190 per $2,700 + $190 per dwelling N No Increase dwelling unit unit Commercial $2,700 + $910 for each $2,700 + $910 for each N No Increase 2000m2 2000m2 Industrial $2,700 + $540 for each $2,700 + $540 for each N No Increase 2000mz 2000m2 Minor Revision $800 $800 N No Increase Major Revision $2,700 $2,700 N No Increase Clearance $275 $275 N No Increase Minor Revision to Approved Condo Site $100 $100 N No Increase Plan (by unit owner) I.e. decks, sheds, fences Planning & Development 9/ HST Current Fee Proposed Fee Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) p`p Y/N ble Effective Date an application for an amendment that is more significant in scale and scope than a minor zoning amendment, and which may have greater impact beyond the subject lands, as determined by the Director of Planning or designate. Major applications include: applications relating to more than one property - a site specific application, if considered to represent a large scale redevelopment any change in use and/or zone category, except as identified under a minor amendment an application involving significant changes to the development standards or general provisions of the by-law * an application for minor or small scale zoning amendment having no significant impact on adjoining lands, as determined by the Director of Planning or designate. Minor applications must be site specific and include: - request for additional permitted use, within an existing building with no significant impact on existing development standards - changes in development standards or zone to accommodate a residential severance to create one additional lot - application for Temporary Use * an application that is more significant in scale and scope than a minor amendment and which may have greater impact or policy implications beyond the subject lands, as determined by the Director of Planning or designate. Applications relating to more than one property would normally be in this category. A site specific application could also fall into this category, if considered to represent large scale redevelopment or significant change in use. An application involving significant changes to the text or policies of the Official Plan would also fall into this category. an application for a minor, site specific and small scale amendment or exception to Official Plan policies and designations, having limited impact or policy implications beyond the subject lands, as determined by the Director of Planning or designate. Building Permit Fees These fees are imposed under the authorit of the Building Code Act, 1992, C.23 Demolition Permit $10/each 100m 2 of $10/each 100m 2 of N No Increase floor area min $100 floor area min $100 Conditional Permit 10% of Appl. Permit 10% of Appl. Permit N No Increase Fee to a max of Fee to a max of $2,500 in addition to $2,500 in addition to applicable fee applicable fee Change of Use Permit $200 $200 N No Increase Occupancy Permit for Unfinished Buildin $250 $250 N No Increase Alternative Solution $100/hr 4 hour min $100/hr 4 hour min N No Increase Resubmission of Incomplete Application 25% of Application Fee 25% of Application Fee N No Increase Revision to Permit $100 $100 N No Increase Transfer of Permit $100 $100 N No Increase Re-examination Change in House $300 + fee prescribed $300 + fee prescribed N No Increase in Part B for any in Part B for any additional area additional area Re-examination Other Than Above 10% of applicable permit fee 10% of applicable permit fee to N No Increase to a max of $1,000 a max of $1,000 Certification of House Models $5/m 2 of floor area $5/m 2 of floor area N No Increase Reactivation of Dormant File $100 $100 N No Increase Building Permit Surcharge 25% of Fee $100 min 25% of Fee $100 min N No Increase Additional Inspection $100 $100 N No Increase Compliance Letter - within 10 days $0 $125 per request N March 5, 2012 Compliance Letter - within 2 days $0 $200 per request N March 5, 2012 Building Permit Fee $100 $100 N No Increase Assembly Occupancies $12.40/each m2 of floor area $12.80/each m2 of floor area N March 5, 2012 Institutional Occupancies $14.45/each m2 of floor area $15/each m2 of floor area N March 5, 2012 Residential Occupancies $10/each m2 of floor area $10.85/each m2 of floor area N March 5, 2012 Business & Personal Service $8.25/each m2 of floor area $8.50/each m2 of floor area N March 5, 2012 (single store Business & Personal Services $10.30/each m2 of floor area $10.60/each m2 of floor area N March 5, 2012 (multiple store Farm & Unserviced Storage Buildings $3.60/each m2 of floor area $3.75/each m2 of floor area N March 5, 2012 Parking Garages Industrial occupancies to Industrial occupancies to N No Increase include parking garages include parking garages see below see below Industrial Occupancies $6.20/each m2 of floor area $6.45/each m2 of floor area N March 5, 2012 i Planning & Development 98 Current Fee Proposed Fee HST Proposed Fee User Fee or Charge (Excluding HST) (Excluding HST) Applicable Effective Date Interior Partitioning & Finishing $2.10/each m2 of floor area $2.15/each ml of floor area N March 5, 2012 Minor Residential Structures and $100 $100 N No Increase Alterations Temporary Tents $100 $100 N No Increase- Temporary Sales Centres $1,050 $1,050 N No Increase Minor Non-Residential Structures $200 $200 N No Increase Alterations, Building and Structures $10/each $1,000 of $10.35/each $1,000 of N March 5, 2012 Not Provided Above construction value construction value Building permit fees are required to meet the City costs to administer and enforce the Building Code Act. Building permit fee amounts will not exceed the anticipated reasonable City costs to administer and enforce the Act following implementation of the changes in this schedule Sign Permit Fees Ground Sin $250 $250 N No Increase Wall Sin $150 $150 N No Increase Development Sin $250 $250 N No Increase Billboard Permit $250 $250 N No Increase Additional fee for any sign installed prior $250 $250 N No Increase to permit issuance Sign Variance - ground sign, wall sign or $500 $500 N No Increase development sign Agreements, By-laws & Processes License letter $75 $75 Y No increase- ATTACH MENT#_2_TO REPORT #C,91-03- 99 The Corporation of the City of Pickering By-law No. Being a by-law to confirm the authorization of the issuance of refunding debentures in the amount of $1,057,000 for the Expansion and Renovations of the Don Beer Arena in the City of Pickering Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, Whereas The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, Whereas the Council of the City approved Report OES 11-02 at its meeting of April 2, 2002 and has awarded Tender T-1-2002 for the Expansion and Renovations of the Don Beer Arena; and, Whereas the construction of the Expansion and Renovations of the Don Beer Arena project has been completed; and, Whereas City of Pickering By-Law 6034/02 authorized the issuance of debentures in the amount of $1,677,000 for the Expansion and Renovations of the Don Beer Arena for a period not exceeding twenty years; and Whereas the Regional Municipality of Durham By-Law 57-2002 authorized the issue of ten-year installment debentures issue, of which $1,057,000 may be raised by the issue of refunding debentures in the final year of maturity (2012); and Whereas before the Council of the City authorize the issuance of refunding debentures for the Expansion and Renovations of the Don Beer Arena, the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated limit and, therefore, By-law No. 100 Ontario Municipal Board approval was not required prior to City Council's authorization as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That the City proceed with the refunding debentures in the amount of $1,057,000 for the Expansion and Renovations of the Don Beer Arena; 2. That the sum of $11,057,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed ten years 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2013 and continuing thereafter until the loan is repaid. By-law read a first, second and third time and finally passed this 21 st day of February, 2012. David Ryan, Mayor Debbie Shields, City Clerk 08/02/2012 ATTACHMENT#3 TO REPORT#-lr 03--1;2 01 KERM 2,012 Current & Capital Budgets A Brief Financial Overview 2012 - 2016 \j Executive Committee February 9, 2012 cityofoickering.com qv -4 2012 Budget Summary Line # % J Budget Position 0.72 K Veridian Divid. Dec. 1.21 L Heritage Properties 0.19 M Sub Total 2.11 For Council Decision 1.38 Q: :r Final 3 49 vy. i The 3.49% levy translates into an increase of $39.00 per year (City Share) based on an assessment value of Z 319,000 (Regional Avg. Assessment). d"ofpickering.com 1 08/02/2012 102 Property Tax Allocation 17.0% School Regio 55.3° City 27.7% For every dollar paid - City Receives 27.7 cents. 2012 Budget Impacts on the Total Tax Bill gly Region School Total Levy 3.49% 2.35% 0.00% X X X Bill Share 27.7% 55.3% 17.0% Tax Bill Inc. 0.97% 1.30% 0.00% 2.27% dtyofpickering.com 3 QV .0 _ 2013 - 2016 ~.r PICKER Capital Forecast 20113 2014 2015 2016 12_' Mayor & Council 70,000 Admin. Dept 1,076,000 1,005,000 4,885,000 2,097,350 Corporate Services 145,000 460,000 436,000 443,000 Community Services Operations Division 30,638,500 11,102,000 18,875,500 11,343,50 Engineering Serv. Division 405,000 2,410,00 1,550,000 250,000 Culture & Rec Division 7,639,000 9,456.000 5,731,000 2,072,00 Planning& Development 7,649,900 8,393340 41137,550 10,667,25 Library 808,468 2,603,690 15,152,075 537,68 TOtai 8355868 ' ° 430 030 $50,837125 7 410 780' d"fpidtering.com Four Year total is $162.0 million. 4 2 08/02/2012 103 g, Financing By Source = J, m PICKER $ 60,000, 30, - - _ - - 40, 0 30, 000 20, 000 10, 00 w, 2012 2013 2014 2015 2016 to Reserves/ Other Sources ■ York Region Enhancements ■ Federal Gas Tax ■ Property Taxes ■ Grants ■ Debt cityofpickering.com 5 2013 to 2016 Financial Projection FICKERINIC (Rate Stabilization Maintained at $6.3 m) X12 ~r 2UF ~ 2014 , I : 2015 2018, ` % DRAFr Profonna ° r Proforma Proforma Proforrm ; (Mllllorro) ~ (Mllllona) (Mllllorts) }(Mllllons)(Mlltlona) BUDGET B DCET BUDGET $ BUDS BUDGET Election YR City Budget Before Debt & Reserve Draw $46.88. $49.25 $49.70 $51.12 $53.68 Debt 4.11 4.34 5.99 7.62 10.30 Sub Total $50.99 $53.59 $55.69 $58.74 $63.98 to Stabilzatlon Draw .4_46 .4_21 -1_10 -0_15 Final Levy $47.53 $50.38 $54.59 $58.59 $63.98 Levy fit, inc. _ 3A8'b 5 0 to 5.5X _ 7.510 8 OX B,O to B 5'/. _~7 0 to 7:5%'~ Rate Stab. Ending Bal. $10.30 $7.60 $6.50 56 35 $6.35 city0pickering.com 6 ' I I 3 08/02/2012 104 2013 to 2016 Financial Projection (Rate Stabilization At ZERO) 2012 2013 "201{ r 2015 s 2018 1 Pr DRAFT ofomw Profartna i Profoirna I ; Profotma (Mllllons) I ,i (Millions) } A (Millions). (Millions) I K (Mllllons) BUDGET] BUDGET BUDGET ; BUDGET ° BUDGET Election YR City Budget Before ebt & Reserve Draw $46.88 $49.25 $49.66 $51.31 $53.72 Debt 4.11 4.34 5.99 7.62 10.30 Sub Total $50.99 $53.59 $55.65 $58.93 $64.02 e Stabilzation Draw -3.46 -3_21 -4_05 -2_83 0.00 Final levy $47.53 $50.38 $51.60 $56.10 $64.02 r € _ , n4 m .~@V~f%~nC x3.49% t 3.49% 700°!0 .__12:53%,, Rate Stab. Ending Bal. $10.30 $8.88 $2.83 $0.00 $0.00 cityofpickering.com 7 2012 Budget Report PICKERe~LG Recommendations will include the following: 1. Cancellation of 2010 Frenchman's Bay capital project which has been rebudgeted this year. 2. Council to confirm that the budget was developed using the cash basis of accounting as per Ont. Regulation 284/09. 3. Any committee decisions to be re-allocated to their proper cost centre for accounting and expenditure control purposes. cityofpickering.com 8 4 08/02/2012 105 KEKINU Next Step 2012 Capital Budget Would you please turn to page five in your capital budget book. 4 'K I dty0pickering.com 9 I 5 Report to Council PICKERING Report Number: CS 09-12 Date: February 21, 2012 106 From: Everett Buntsma Director, Community Services Subject: City of Pickering Comments on the Regional Cycling Plan Review - File: A-1440 Recommendation: 1. That Report CS 09-12 of the Director, Community Services regarding the Regional Cycling Plan Review be received; 2. That Regional Council be requested to direct Regional staff to: a) modify the current work plan such that the presentation of the draft updated Regional Cycling Plan is made at the May 24, 2012 Joint meeting of the Finance and Administration, Planning and Economic Development, Works and Health and Social Services Committee instead of the March 22, 2012 meeting; b) include a commitment that will ensure continuous, reliable and sustainable funding to address the construction, repair, maintenance, monitoring and promotion of the Regional Cycling Plan through the development of an on-going 5 year capital plan as part of the Region's annual budgeting process; c) recommend a revision to the current regional policy in order that implementation initiatives of the Regional Cycling Plan are not confined to strictly correspond with road improvement projects, but may also be considered independent of road construction to close network gaps and facilitate key connections along cycling spines identified in the Regional Cycling Plan; d) modify the current work plan to require public and stakeholder consultation to be undertaken by the Region, given that updating the Regional Cycling Plan is a Regional initiative and is inter-municipal in scope; 3. That Regional Council be requested to provide the area municipalities, stakeholders and public with sufficient time to analyze the draft updated Regional Cycling Plan by requesting comments no later than September 30, 2012; and 4. Further, that the City Clerk forward a copy of Report CS 09-12 to the Regional Municipality of Durham and all local municipalities in Durham Region. Report CS 09-12 February 21, 2012 Subject: City of Pickering Comments on the Page 2 07 Regional Cycling Plan Review Executive Summary: On October 17, 2011, Pickering Council endorsed Report CS 39-11 that contained staffs recommended modifications to the Regional Cycling Plan to include additional existing and future Regional Roads as Regional Cycling Spines, and recommended a revision to the current funding formula to address both on-road and off-road bikeway facilities. The current schedule has the Region releasing a draft updated Regional Cycling Plan on March 22, 2012 with comments from area municipalities due by the first week of May, and Regional staff reporting on a final updated Plan to Joint Committee on June 14, 2012. This timing will not provide sufficient time for area municipalities to comprehensively review the draft updated Regional Cycling Plan, solicit comments from the public and other stakeholders, report back to their own Committees/Councils, and ultimately report back to the Region. It is recommended that the timing be changed such that the Regional staff report on the draft updated Regional Cycling Plan is presented to Joint Committee on May 24, 2012 with the final updated Plan being presented for adoption on November 8, 2012. Further, staff is recommending that as part of the Region's report on the draft updated Regional Cycling Plan, a commitment be made to ensure sustainable funding is provided in order to implement a successful Regional Cycling Plan. Financial Implications: No direct costs to the City are anticipated as a result of the proposed recommendations. Discussion: On June 8, 2011, Regional Council requested the eight local municipalities to suggest modifications to the current Regional Cycling Plan On June 8, 201'1, Regional Council requested the eight local municipalities to provide suggestions for modifications to the Regional Cycling Network by September 2011 as input into an updated Regional Cycling Plan. The current Regional Cycling Plan was approved by Regional Council in October 2008. This updated Regional Cycling Plan is to be considered by Regional Council as part of the 2012 business planning and budget review process. On October 17, 2011, Pickering Council endorsed staff comments and recommended changes to the Regional Cycling Plan On October 17, 2011 Pickering Council endorsed Report CS 39-11 that contained staff's recommended modifications to the Regional Cycling Plan to add existing and future Regional Roads as Regional Cycling Spines, such as Altona Road, Finch Avenue, Westney Road, Liverpool Road and future roads in Seaton such as the Whitevale Road By-pass, Rossland (Third Concession) Road extension, and Whites Road extension. Report CS 09-12 February 21, 2012 Subject:. City of Pickering Comments on the Page 3 Regional Cycling Plan Review 1 S Staff also recommended that the funding formula be revised such that the Region be 100% responsible for the cost of paved shoulders, on-road and off-road bicycle lanes and that the cost of construction for multi-use bikeway paths be equally shared between the Region and the City instead of solely by the City. On November 23, 2011 Regional Council approved a resolution adopted by Tri- committee regarding the Regional Cycling Plan Regional Report 2011-J-45 dated November 10, 2011 was prepared with a recommendation that a draft updated Regional Cycling Plan be presented to a joint meeting of the Planning and Economic Development, Works, and Finance and Administration Committees on March 22, 2012, and further that on June 14, 2012 a Report to the Tri-committee will be presented recommending adoption of a revised Regional Cycling Plan. The Region is providing insufficient time for the area municipalities to analyze the draft updated Regional Cycling Plan and report back to their own Committees/Councils The current schedule has the Region releasing a draft updated Regional Cycling Plan on March 22, 2012 with comments from area municipalities due by the first week of May, and Regional staff reporting on an updated Plan to Joint Committee on June 14, 2012. This timing will not provide sufficient time for area municipalities to comprehensively review the Region's draft plan, solicit comments from the public and other stakeholders, report back to their own Committees/Councils, and ultimately report back to the Region. It is recommended that the timing be changed such that the Regional staff report on a draft updated Regional Cycling Plan is presented to Joint Committee on May 24, 2012 with a final updated Regional Cycling Plan for adoption on November 8, 2012. In order to meet the November date, comments to the Region would have to be submitted no later than September 30, 2012. This timeframe provides an opportunity for Regional and local municipal staff to continue to work collaboratively in an attempt to reach general consensus on the recommended route modifications, treatment type such as shared roadways, bicycle lanes or multi-use paths and network costs. Staff from each of the local municipalities are also approaching their respective Committees/Councils recommending a deferral in timing of the Regional staffs report on the draft updated Regional Cycling Plan. The report on the draft updated Regional Cycling Plan must include a funding strategy that will ensure continuous, reliable and sustainable funding to implement a successful Regional Cycling Plan Staff has previously commented on the need to revise the current Regional policy, with the Region taking full financial responsibility for the funding and implementation of Report CS 09-12 February 21, 2012 Subject: City of Pickering Comments on the Page 4 1 0 9 Regional Cycling Plan Review paved shoulder bikeway facilities on Regional roads. The additional time being requested by staff will also provide an opportunity to continue the dialogue to develop appropriate cost sharing arrangements that have been raised by the local municipalities. Staff had also recommended that the Region consider committing $500,000 annually in its capital budget for cycling infrastructure. Therefore, the Region's report on the draft updated Regional Cycling Plan should also propose the development of an on-going 5 year capital plan as part of the Region's annual budgeting process that would provide sustainable funding to address the construction, repair, maintenance, monitoring and promotion of the Regional Cycling Plan. Attachments: Not Applicable Prepared By: Approved/Endorsed By: Richard W. H born, P.Eng Everett Buntsma, NPD, CMM Di,Vision Head, Engineering Services Director, Community Services Grant McGregor, MCIP RPP Neil Carrot , , RPP Principal Planner - Policy Director, Planning & Development GM:RH:ld Recommended for the consideration of Pickering City Council t~ 15, Zolz Tony Prevedel, P.Eng. Chief Administrative Officer Cit, 00 Report to Council PI rKERING Report Number: OS 04-12 Date: February 21, 2012 i 0 From: Tom Melymuk Director, Office of Sustainability Subject: Proposed Southwestern Ontario Development Fund - Ministry of Economic Development and Innovation File: A-1440-001-12 Recommendation: 1. That Report OS 04-12 regarding the proposed Southwestern Ontario Development Fund - Ministry of Economic Development and Innovation, be received. 2. That Pickering Council request the Minister of Economic Development and Innovation to ensure that all municipalities in the Province have equal access to development funding opportunities. 3. That the City Clerk forward a copy of this report to the Premier of Ontario, the Minister of Economic Development and Innovation; the Minister of Finance, the MPPs for Pickering- Scarborough East, Ajax-Pickering, and all other members of Provincial Parliament in Durham Region, Regional Council and all municipal councils in Durham, and the Ajax-Pickering Board of Trade. Executive Summary: The Province recently introduced legislation proposing the permanent establishment of the Eastern Ontario Development Fund (EODF), and the proposed creation of a new and permanent Southwestern Ontario Development Fund (SWODF) to help a number of communities in Ontario create jobs and attract new investment. Municipalities proposed to be covered by this legislation include Kitchener-Waterloo, Barrie, Windsor-Sarnia, Stratford-Bruce Peninsula, London, Hamilton-Niagara and Burlington. Durham Region has similar unemployment levels and economic conditions as many of the communities included in the Southwestern Ontario Development Fund announcement. The exclusion of Durham Region from this or any other similar funding opportunities places municipalities from the Region at a significant disadvantage in attracting new investment and jobs. It is therefore recommended that the Minister of Economic Development and Innovation ensure that all municipalities in the Province have equal access to development funding opportunities. Report OS 04-12 February 21, 2012 Subject: Southwestern Ontario Development Fund Page 2 Financial Implications: Pickering's local economy could see a loss of jobs and investment if not included in the proposed Southwestern Ontario Development Fund or a similar fund, as well as business closings and a loss of municipal revenue through reduced property taxes. Discussion: On November 29, 2011, to help address certain challenges in the provincial economy, the Province of Ontario introduced the Attracting Investment and Creating Jobs Act, 2011. The legislation proposes to make an existing Eastern Ontario Development Fund permanent, and create a new and permanent Southwestern Ontario Development Fund. The enabling legislation has had first and second reading and is now in a consultation phase (see Attachment 1). The Southwestern Ontario Development Fund (SWODF) is proposed to be modeled after the Eastern Ontario Development Fund (EODF), which has helped attract and create over 11,700 jobs and leveraged over $485 million in investment across eastern Ontario. The proposed SWODF would provide $80 million over 4 years through two funding streams: • A Business Stream - available to businesses looking to improve their competitive position and pursue growth through the development new products and services. • A Regional Sector Development Stream -available to economic development offices, business associations or NGO's for projects that will secure investment, enhance investment attraction and lead to job creation over the next five years. The Province has indicated the need to improve the Southwest Region's unemployment rate as a key reason for proposing the SWODF. However, according to a consultation paper provided by the Province, southwestern Ontario has an average unemployment rate of 7.5% which is similar to the average unemployment rate in Durham Region. If the Ontario Government proceeds with the SWODF as announced, then Pickering and the other municipalities in Durham Region will be at a significant disadvantage in attracting investment and creating jobs compared to other municipalities in the Province. Economic activity could actually be lost from the Region should the EODF be made permanent and a new and permanent SWODF fund be established. To maintain a level playing field, Durham Region should be included in the boundaries of the proposed Southwestern Ontario Development Fund or some other similar fund. It is therefore recommended that Pickering Council request the Minister of Economic Development and Innovation to ensure that all municipalities in the Province have equal access to development funding opportunities. A similar position has recently been taken by the Region (see attachment # 2), and other Durham municipalities. CORP0227-07/01 revised Report OS 04-12 February 21, 2012 Subject: Southwestern Ontario Development Fund Page 3 112 Attachments: 1. Southwestern Ontario Development Fund Consultation Paper 2. Region of Durham - Planning and Economic Development Committee (Report - 2012- EDT-6 - Southwestern Ontario Development fund) Prepared By: Approved/Endorsed By: qo a o on, B C m. (Hons), MPM Lynn Winterstein nomic D opment Officer Manager, Marketing & Business Development Approved/Endorsed By: Th mas M lym , MCIP, MES Director, Office of Sustainability FJ:fj Recommended for the consideration of 'Pickering City ouncil t~ t5, 20l2~ Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised ATTACHMENT # TO REPORT .Southwestern Ontario Development Fund Consultation Paper Introduction On November 29, 2011, the McGuinty government introduced the Attracting Investment and Creating Jobs Act, 2011. This Act proposes to make the Eastern Ontario Development Fund permanent as well as to establish and make permanent a new Southwestern Ontario Development Fund. These regional economic development funds, combined with other initiatives taken by the government, respond to the challenges facing local communities across Ontario. The two funds are focused on creating jobs and attracting new investment across multiple sectors. The government intends to continue the Eastern Ontario Development Fund and will meet with stakeholders in the coming months to discuss enhancements to the fund's effectiveness. The Southwestern Ontario Development Fund will build on the strengths of the region. To this end, the government is embarking on a consultation process aimed at developing a fund that addresses the economic development challenges faced by Southwestern Ontario. This Consultation Paper is intended to guide the discussions in the coming months on the parameters of the fund. Context The global economy is facing uncertain times. Ontario has made tremendous progress over the last eight years, but the province is not sheltered from the global economic downturn. As a response to this challenge, the Government of Ontario has taken a number of measures to improve the economy, create jobs, protect and continue to invest in education, while maintaining its commitment to eliminate the deficit. The government's priorities include: i 1. Attracting investment and creating jabs • Since the low point of the recession in May 2009, employment in Ontario has increased by almost 261,000 net new jobs, equal to nearly half of all the new jobs created in Canada. 2. Protecting education • About 200,000 more students are currently enrolled in postsecondary education or learning a trade than in 2002-03. 3. Protecting Health Care • Since 2003, about 1.3 million more Ontarians have access to a family doctor, with nearly 2,900 more doctors practising in the province. 4. Eliminating the deficit • The 2011-12 deficit is currently projected to be $16.0 billion an improvement of $0.3 billion compared with the 2011 Budget. Economic Profile of Southwestern Ontario "The fragile global economy has created uncertain times for families in Southwestern Ontario. We're committed to working together with businesses and communities to bring new opportunities and new . 1 114 jobs across the region, and the Southwestern Ontario Development Fund would help us to achieve that goal." - Dalton McGuinty, November'28, 2011 Southwestern Ontario is home to some of the most innovative and globally competitive companies. Like many parts of Ontario, this region has been significantly impacted over the past decade by challenges such as the high Canadian dollar and increased global competition. In manufacturing, there have been plant closures, including those in the automotive and chemical sectors, which in turn have impacted the related industrial value chains. At the same time, the region has seen areas of growth and investment, such as in the Information and Communication Technology sector in Kitchener-Waterloo and the Interactive Digital Media sector in London. Similarly, the sectors gaining the most jobs over the last ten years in the region were in health care, construction and education. This highlights the process of industrial transition in the region and provides a compelling rationale for the government to ensure continued economic development for this regional economy. Figure 1: Southwestern Ontario Employment Profile (Note: The boundaries for the Southwestern Ontario Development Fund have not yet been determined). Southwestern Ontario Population: 3,514,700, (32.1 % of Ontario) Unemployment Rate: 7.6% Stratford-Bruce Peninsula ~C Population: 245,700 Unemployment Rate: 4.7%° Kitchener-Waterloo-Barrie 11 Population: 1,038,800 Windsor-Sarnia - Unemployment Rate: 7.1% Population: 519,300 Unemployment Rate: 8.9% i Hamilton-Niagara Peninsula London (includes Burlington) Population: 540,900 Population: 1,170,000 ° Unemployment Rate: 9.1% Unemployment Rate: 7,4% Cl Source: Statistics Canada, Labour Force Survey (Cat. no. 71-001-X). Data is for September 2011. Data Is 3-month moving average, not adjusted for seasonality. Consultation Process The Government of Ontario is initiating an open, inclusive and broad consultation process to incorporate the views and opinions of all regional stakeholders. The consultation process will incorporate advice and feedback from key regional stakeholders on the scope and purpose of the fund. The consultations are necessary to gain an understanding of the key challenges and opportunities in the region. This information will be central to the fund design, administration, eligibility and application process. 2 115 How to Get Involved Consultations will take place from December 2011 to February 2012. The government plans to hold four consultation sessions in Windsor/Sarnia, Kitchener-Waterloo, London/St.Thomas and Owen Sound. Each consultation will include regional stakeholders and members of the general public, including, but not limited to: • Regional economic development associations and local chambers of commerce • Municipal and community representatives • Non-profit organizations • Individual business leaders, industry and trade associations. Written submissions For those unable to attend a consultation meeting, the Ministry of Economic Development and Innovation will accept written submissions by all interested parties at: swodf@ontario.ca Consultation Questions Fund Objectives The overarching objectives of the fund are to create jobs and attract investment. Direct support to business can be used to target specific investment and job creation activities at the firm-level, but in certain cases community organizations may lead projects that serve a broader interest. Should the fund focus exclusively on providing direct support to businesses? Should some funding be provided to community organizations? Type of Assistance Grants and repayable loans Prior economic development funds have employed both grants and repayable loans to leverage economic growth in regions. While grants provide the most direct form of stimulus to accelerate economic growth, the current fiscal climate and limited spending power of the government would favour repayable loans. Grants may be necessary to encourage cluster effects in new, high-growth industries, and establish supply-chain networks. Recent evidence has indicated that only direct funding - mainly through grants - is capable of driving innovation to allow small and medium enterprises to grow into larger, competitive firms (Innovation Canada: A Call to Action - Expert Panel Report, 2011). However, the fiscal capacity of the government to dispense large amounts of grant funding is limited. Repayable loans would ensure that public funds were secured against assets, impose fiscal responsibility on recipients, and deliver value-for-money for Ontario taxpayers. Should the Fund provide only grants, or should there be a mix of grants and loans? Should two funding streams be available? That is, one for community, regional economic development and industry associations, and the other for businesses. 3 116 Coordination of Funds Implementing a cap on the level of support that can be offered to one recipient is a way to ensure that there can be many beneficiaries of the fund. This encourages diversity and balance in the type of project supported by the fund (e.g., projects by sector, business size, and market maturity). It can also ensure the funding of innovative and emergent business models. At the same time, it can prevent the funding of larger-scale, multi-stakeholder projects to achieve multiple goals through one overarching initiative. The Government of Ontario has a number of economic development programs and funding mechanisms from multiple ministries and provincial agencies for which a single project may be eligible. Project proponents are not discouraged from applying to multiple funding sources. However the government intends to ensure that projects receiving support from other programs - such as the Feed-in-Tariff program and energy generation.projects - are excluded from consideration. What is an appropriate amount of project funding support by the province? Should funding from other sources be allowed? Should there be funding caps? Eligibility Thresholds Geographical area The boundaries for the Southwestern Ontario Development Fund are not yet determined. (Note: Projects in the Greater Toronto Area will not be eligible.) Minimum number of employees Mandating the fund to target some of its investments towards firms of a specific size might prevent competition between different-sized organizations. In addition, proposals from different sized firms may need to be evaluated differently due to their unique characteristics. Minimum investment value Attracting business investment to the province and leveraging business investment to create jobs, improve productivity and increase innovation is a priority for the government. A minimum threshold for investment might help ensure that the fund attracts firms and organizations with a certain level of stability, but smaller projects from emerging firms may also hold great potential. Job creation Job creation remains a priority for the government, and a key indicator of economic well-being. The region's unemployment statistics point to a need for improvement in this area. Setting a threshold for minimum number of jobs that each investment must create can anchor growth in the region. Alternatively, high-value, high-growth industries, which are characterized by efficiency and productivity, may also be worth supporting. What should be the geographical limits for the fund? How many employees should a company have in order to be eligible for funding? What is the minimum project investment value to be eligible for funding? How many jobs must be created (direct or indirect) by the project to be eligible for funding? In addition to job and investment targets, what other metrics should be considered when evaluating proposals? 4 117 Applicants & Review The government is open to applications from all qualifying entities to the Southwestern Ontario Development Fund. The government also intends to use direct marketing and lead generation activities to consider additional opportunities. All applicants will be entitled to a formal response from the Government of Ontario -confirming receipt and further accepting or denying the application - as in accordance with the Government of Ontario's service guarantee. All applications and leads will be reviewed and evaluated by the Ministry of Economic Development and Innovation to ensure the completion of due diligence prior to the evaluation of funding recommendations by a committee of senior Ministry executives. Priority sector focus The eligibility of applicants should be aligned with federal and provincial priority sectors to ensure that the region benefits from other initiatives in progress to help develop a 21st century economy. These sectors (e.g. advanced manufacturing, life sciences, etc.) typically represent high-value, high-growth areas where broader public sector players can provide support (e.g., educational and research institutions, infrastructure development, technology investment). Net benefit In order to ensure that the project is of net benefit to Ontario and to Canada, the fund mandate could be designed to disqualify relocation projects from elsewhere in the province and country. The fund is intended to be incremental in nature and not for ongoing business. Costs The eligibility of project costs can include, but are not limited to, activities such as: • Co-investing with business (capital investments, infrastructure, technology acquisition) • Not-for-profit organizations (training, marketing, incubation, cluster support) • Community initiatives (labour market survey, strategy development, regional collaboration) What priority sectors should the fund concentrate on for the region? Are there specific expenses that should be considered to be included in the fund? What specific expenses should be disallowed in the fund? Contact Information For further information please contact: Bonnie O'Neill Manager - REGIONAL ECONOMIC DEVELOPMENT PROGRAMS Phone: 1-866-909-9951 Email: svvodf@ontario.ca 5 ATTACHMENT TO REPORT z 118 The Regional Municipality of Durham To: The Planning & Economic Development Committee From: Commissioner of Planning and Economic Development Report No: 2012-EDT-6 Date: January 31, 2012 SUBJECT: Southwestern Ontario Development Fund RECOMMENDATIONS: a) THAT the Minister of Economic Development and Innovation be requested to ensure that all municipalities in the Province have equal access to development funding opportunities; and b) THAT Durham's area municipalities be advised of Council's request. REPORT: 1. PURPOSE 1.1 On November 29, 2011, the Province introduced the Attracting Investment and Creating Jobs Act, 2011. This Act proposes to make the Eastern Ontario Development (EOD) Fund permanent, and, as well, proposes to establish and make permanent a new Southwestern Ontario Development (SWOD) Fund. These regional economic development funds are focused on creating jobs and attracting new investment across multiple sectors. When combined with other initiatives, the funds respond to economic development challenges facing local communities and regions across Ontario. 1.2 The SWOD is modeled after the Eastern Ontario Development (EOD) Fund (which includes the Township of Brock and areas east of Durham Region) will invest $80 million over 4 years, with two funding streams: • The Business Stream - available to help businesses improve their competitive position and pursue growth through the development of new products or new markets. Report No.: 2012-EDT-6 Page No.: 2 • The Regional Sector Development Stream - available to economic development offices, business associations or NGOs for projects that will secure investment, enhance investment attraction and lead to job creation over the next five years. The enabling legislation was debated at a Second Reading on December 6, 2011. 1.3 The Minister of Economic Development and Innovation (Brad Duguid) and local MPP's met with local business leaders and partners in London, Kitchener and Guelph to seek input on the proposed fund. 1.4 In January and early February, the Province will meet with local business leaders in Hamilton, St. Catharines/Niagara, Chatham/Kent and Windsor'to help shape the program and ensure that the proposed new fund addresses the unique regional challenges facing the businesses and communities of Southwestern Ontario. .1.5 For those unable to attend a consultation meeting, the Ministry of Economic Development and Innovation will accept written submissions by all interested parties at: swodf@ontario.ca. 2. COMMENTS 2.1 On December 16, 2011, Economic Development staff participated in an economic development focus group with the Ministry of Economic Development and Innovation, where the Southwestern Ontario Development Fund was presented. 2.2 While the Province's Consultation Paper notes that the area where the fund will apply has not yet been determined, the Director, Regional Economic Development Branch, advised that the urban areas of the GTA and Ottawa will not be included. Report No.: 2012-EDT-6 Page No.: 3 120 2.3 When questioning their approach, the Province indicated a need to improve the Southwest Region's unemployment rate. As well, Durham Region was advised it could access the Community In Transition Fund and the Strategic Jobs Investment Fund, currently being offered through the Province. 2.4 According to the Consultation Paper's economic profile, Southwestern Ontario has an average unemployment rate of 7.5%. Durham Region's unemployment rate is similar, clearly indicating that Durham has a similar need. 2.5 Exclusion from economic development funds is of significant concern to Durham Region as: • Existing businesses will be encouraged to expand outside of Durham due to funding available elsewhere; • Existing businesses may be forced to close due to funding provided to competitors outside of the Region; and • New investment may be lost to other regions where incentive funding is available. 2.6 To assist Durham in growing its share of the expanding GTA's economy, the Region should be included within the boundaries of either the SWOD Fund or the EOD Fund. As previously noted, Brock Township is included within the boundary of the EOD Fund. 3. CONCLUSION 3.1 It is evident that Durham Region will be impacted when competing for investment, with other communities that have access to job creation and business growth funding, through the EOD and SWOD Funds. 3.2 The Province should create a level playing field and ensure that all communities and their businesses have equal access to funding opportunities. ~ i 1 z1 Report No.: 2012-EDT-6 Page No.: 4 3.3 Economic Development staff have notified economic development stakeholders in Durham Region of this new funding program, and the impacts associated if Durham Region is not included. Accordingly, it is imperative that the Minister of Economic Development and Innovation be requested to ensure that all municipalities in the Province have equal access to development funding opportunities. A.L. Georgieff, MCIP, RPP Commissioner of Planning and Economic Development RECOMMENDED FOR PRESENTATION TO COMMITTEE Garry H. Cubitt, M.S.W. Chief Administrative Officer C`tq 1 2 2 PI ERING February 21, 2012 By-laws 7190/12 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By- law attached) 7191/12 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 10, Plan 585, in the City of Pickering. (A 11/11) [Refer to Planning & Development pages 10 - 18] 7192/12 Being a by-law to dedicate that part of Lot 6, Registrar's Compiled Plan 819, being Part 3, Plan 40R-27362, Pickering, as public highway. (By-law attached) 7193/12 Being a by-law to dedicate that part of Lot 20, Concession 3, designated as Part 2, Plan 40R-27282 as a public highway and name it Winville Road and to dedicate those parts of Lot 19, Concession 3, designated as Parts 2 and 7, Plan 40R-27228 as a public highway and name them Zents Drive. (By-law attached) 7194/12 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. [Refer to New and Unfinished Business pages 64 - 98] 7195/12 Being a by-law.to dedicate that part of Lot 12, Plan 282, being Part 10, Plan 40R-27230, Pickering, as public highway.,(By-law attached) 7196/12 Being a by-law to confirm the authorization of the issuance of refunding debentures in the amount of $1,057,000 for the expansion and renovations of the Don Beer Arena in the City of Pickering. [Refer to New and Unfinished Business Pages 99 - 100] The Corporation of the City of Pickering 123 7190/12 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by=laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF . PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1415 Fieldlight Boulevard Paul Long Nick Koitsopoulos Sandra Hunt-Mimra Steve Derrett b) 1525 & 1535 Diefenbaker Court, 1530 & 1540 Pickering Parkway, 1000/1200/1400 The Esplanade Mark Phillips c) 1915 Denmar Road, 1345 Altona Road & 1415 Whites Road Jeyachchandran Manikasingham Paul Smith Steven Leech Chris Dimkovski Michael Dimkovski Anand Ally Terrence Hunter Gary Tenn Adam Kousmanidis Douglas Pendlebury Chris Splane Jerome Jurens Jamie Rekker 124 By-law No. 7190/12 Page 2 d) 735 Sheppard Avenue Kris Evans Denise Franklin Dan Shutka William Brooks Shawn Caprio III Keith Pearson Bernard Rooney Rajkumar Thirunathan Blair Goble Chris Thorne e) 925 Bayly Street, 1210 & 1235 Radom Street, 1331, 1350 & 1360 Glenanna Road, 1310 Fieldlight Boulevard, 1958 & 1975 Rosefield Road, 1635 Pickering Parkway, 1600 Alliance Road, 1250 St. Martins Drive, 1775 Valley Farm Road, 1865 & 1867 Kingston Road, 580 Eyer Drive, 1250 St. Martins Road, 1801 Valley Farm Road & 735 Sheppard Avenue Justin Sadiwnyk Thomas Bell Nathan O'Brien Brett Chaput Robert Brooks 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the persons listed in section 1a) ceasing to be an employee of Paragon Security or upon Paragon Security ceasing to be agents for 1415 Fieldlight Boulevard, 1b) ceasing to be an employee of Paragon Security or upon Paragon Security ceasing to be agents for 1525& 1535 Diefenbaker Crt., 1530 & 1540 Pickering Parkway, and 1000, 1200 & 1400 The Esplanade , 1 c) ceasing to be an employee of Knights on Guard or upon Knights on Guard ceasing to be agents for 1915 Denmar Road, 1345 Altona Road and 1415 Whites Road, 1d) ceasing to be an employee of G4S or upon G4S ceasing to be agents for 735 Sheppard Avenue, 1 e) ceasing to be an employee of G4S or upon G4S ceasing to be agents for 925 Bayly Street, 1210 & 1235 Radom Street, 1331, 1350 & 1360 Glenanna Road, 1310 Fieldlight Boulevard, 1958 & 1975 Rosefield Road, 1635 Pickering Parkway, 1600 Alliance Road, 1250 St. Martins Drive, 1775 Valley Farm Road, 1865 & 1867 Kingston Road, 580 Eyer Drive, 1250 St. Martins Road, 1801 Valley Farm Road & 735 Sheppard Avenue, whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. By-law No. 7190/12 Page 2 125 By-law read a first, second and third time and finally passed this 21 st day of February, 2012. David Ryan, Mayor Debbie Shields, City Clerk 1 26 Ohl Memo b i To: Debbie Shields January 25, 2012 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Community Services Director, Planning & Development Division Head, Engineering Services Manager, Development Control Manager, Development Review & Urban Design Subject: Request for Road Dedication By-law Owner: D. Artukovic LD 006/11 (1869 Spruce Hill Road) Part Lot 6, RCP 819, being Part 3, 40R-27362, City of Pickering - File: Roadded.530 The owner has applied through Land Division Application LD 006/11 to create one new li development lot fronting Helm Street (the "severed parcel"). One of the conditions of the Land Division Committee is that the reserve fronting the severed parcel (Part 3, Plan 40R-27362) be dedicated as a public highway to permit legal road access to Helm Street. As the owner has complied with all of the other conditions of LD 006/11; it is now appropriate to enact the required by-law dedicating Part 3, Plan 40R-27362 as a public highway. Attached are a location map and a draft of the required road dedication by-law for the consideration of City Council at its meeting scheduled for February 21, 2012. DB:bg Attachments 127 U DETAIL INSET SCALE NT.S ~ CL n. N J Q W W 2' J N Q N CK GLENANNA PART 3 40R-27362 W GABLEHURST L J 2 ~ O a w a w CRESCEN a 0 oa o COURT D] 0O U NA } o Q M ~ J O VOYAGER q~E BONITA AVENUE ~ ~ WOODRUFF BO lTA N cn r a = PA a ~n V) ITF CRICK JECT -Q JE NEB °O I YSERT -:t: I ~2F STROUDS LANE 0 ~ua k~ z L ~p,NE t RDEN CRESCENT DS D M F-: HEDGEROW PL. Of U 'L O~ O D O 0¢ p 2' J SHADYBROOK y x PARK m U O N 0 Q a o Q ~ City of Pickering Planning & Development Department PROPERTY DESCRIPTION Part Lot 6, RCP 819, being Part 3,40R-27362 OWNER City of Pickering DATE Jan. 10, 2012 DRAWN BY JB FILE No. Roadded. 530 p SCALE 1:5,000 CHECKED BY DB N , plan -10 4003 MPAC~and.eb Inc. III n NI urt ht. R Fervid. Not . "I.^ ofolS._.. o} PIN 1 2 8 The Corporation of the City of Pickering By-law No. i Being a by-law to dedicate that part of Lot 6, Registrar's Compiled Plan 819, being Part 3, Plan 40R-27362, Pickering, as public highway. Whereas The Corporation of the City of Pickering is the owner of that part of Lot 6, Registrar's Compiled Plan 819, being Part 3, Plan 40R-27362, Pickering, and wishes to dedicate it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Part of Lot 6, Registrar's Compiled Plan 819, being Part 3, Plan 40R-27362 is hereby dedicated as public highway (Helm Street). By-law read a first, second and third time and finally passed this 21st day of February, 2012. David Ryan, Mayor" Debbie Shields, City Clerk Roadded.530 I - C-1 d 1 2 9 Memo To: Debbie Shields February 13, 2012 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Community Services Director, Planning & Development Division Head, Engineering Services Manager, Development Control Subject: Winville Road (Part of Lot 20, Concession 3, being Part 2, Plan 40R-27282) Zents Drive (Part of Lot 19, Concession 3, being Parts 2 and 7, Plan 40R-27228) Road Dedication and Naming By-law - File: Roadded.532 Winville Road Winville Road is a road running in an east-west direction in the Duffin Heights Neighbourhood. It is a road allowance that was divided between 2 M-Plans - Lebovic SP-2008-09 (north portion 8.5 metres) and Cougs SP-2005-04, now 40M-2461, (south portion 8.5 metres) (see location map attached). Both portions of Winville Road were to be acquired by the City and dedicated as public highway through the registration of each developer's respective M-Plan, the timing of which was anticipated to be simultaneous. In late 2011, it became apparent that Cougs would be in a position to register their M-Plan well in advance of Lebovic and, on February 10, 2012, Coug's M-Plan was registered as 40M-2461. The effect of Cougs registering their M-Plan in advance of Lebovic is that, legally, only half of Winville Road is considered to be an open public highway. In order for Winville Road to become the full 17 metre road allowance required to satisfy municipal and legal standards, Lebovic agreed to remove the north portion of Winville Road from its M-Plan and to convey it to the City so that once in the City's ownership, it could be dedicated as a public. highway by by-law. As the north portion of Winville Road was conveyed to the City on February 8, 2012 and as Winville Road has been constructed to City standards, it is now appropriate to enact the required by-law to name and dedicate the north portion of Winville Road'(Part 2, Plan 40R-27282) as a public highway. 130 Zents Drive One of the conditions of draft approval for both Cougs and Lebovic was that, prior to the issuance of building permits for either development,, the City required the construction of a secondary collector road providing access from Brock Road to Tillings Road ("Zents Drive") (see location map attached). The general location of Zents Drive was determined by the Duffin Heights Neighbourhood Plan and is located within a parcel of land owned by the City. Although the Zents Drive road allowance is not within either Cougs or Lebovic's M-Plans, each developer was required, through Subdivision Agreements with the City to construct it. As Zents Drive has been constructed to City standards but is not part of either plan of subdivision, a by-law must be enacted to dedicate and name it as a public highway. Attached is a draft by-law for the consideration of City Council at its meeting scheduled for February 21, 2012. ~I DB:bg Attachments February 13, 2012 Page 2 Winville Road and Zents Drive Road Dedication and Naming By-law 1 31 NTS DRIVE Parts 2 & 7, 40R-27228 LEBOVIC SP-2008-09 0 a 0 Part 2, 40R-27282 WINVILLE ROAD COUGS 40M-2461 0 (n 0 Z J J H L /NDU CULTURAL C TR DERSAN STREET 0 O m F' F~- City of Pickering Planning & Development Department PROPERTY DESCRIPTION Part Lots 19 & 20, Concession 3, being Part 2, 40R-27282, Parts 2 & 7, 40R-27228 07\ OWNER City of Pickering DATE Feb. 10, 2012 DRAWN BY JB FILE No. Roadded. 532 SCALE 1:5,000 CHECKED BY DB N ,d N* 2005 MPAC-ands Ia Isu II nI All uri .,I. R .-d.t Not,o rylan of tS.m!y. W .~-.-y. PN-15 132 The Corporation of the City of Pickering By-law No. Being a by-law to dedicate that part of Lot 20, Concession 3, designated as Part 2, Plan 40R-27282 as a public highway and name it Winville Road and to dedicate those parts of Lot 19, Concession 3, designated as Parts 2 and 7, Plan 40R-27228 as a public highway and name them Zents Drive. Whereas The Corporation of the City of Pickering is the owner of that part of Lot 20, Concession 3, Pickering, designated as Part2, Plan 40R-27282 and those parts of Lot 19, Concession 3, Pickering, designated as Parts 2 and 7, Plan 40R-27228 and wishes to dedicate them as public highways. And Whereas pursuant to the Municipal Act, the Council of a local municipality may pass by-laws for giving names of highways. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That part of Lot 20, Concession 3, Pickering, designated as Part 2, Plan 40R-27282 and those parts of Lot 19, Concession 3, Pickering, designated as Parts 2 and 7, Plan 40R-27228 are hereby dedicated as public highways. 2. That part of Lot 20, Concession 3, designated as Part 2, Plan 40R-27282 is hereby named "Winville Road". 3. Those parts of Lot 19, Concession 3, designated as Parts 2 and 7, Plan 40R-27228 are hereby named "Zents Drive". By-law read a first, second and third time and finally passed this 21st day of February, 2012. .ICI David Ryan, MayoMy Debbie Shields, City Clerk Roadded.532 1 3 3 Memo To: Debbie Shields February 13, 2012 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Community Services Director, Planning & Development Division Head, Engineering Services Manager, Development Control Subject: Request for Road Dedication By-law Owner: Wynsum Homes (Woodgrove) Inc. LD 68/11 to LD 71/11 (1861 Woodview Avenue) Part Lot 12, RCP 282, being Part 10, 40R-27230, City of Pickering - File: Roadded.533 The owner has applied through Land Division Applications LD 68/11 to LD 71/11 to create new development lots fronting Pine Grove Avenue. One of the conditions of the Land Division Committee is that the road widening block fronting these newly created lots (Part 10, Plan 40R-27230) be dedicated as a public highway in order to provide them with legal road access to Pine Grove Avenue. As the owner has complied with all of the other conditions of LD 68/11 to LD 71/11, it is now appropriate to enact the required by-law dedicating Part 10, Plan 40R-27230 as a public highway. Attached are a location map and a draft of the required road dedication by-law for the consideration of City Council at its meeting scheduled for February 21, 2012. DB:bg Attachments 134 DETAIL INSET SCALE NT.S z R~\oo~ p w G O Z O ~O PINE GROVE AVE. N R5~ CRFSCeNT SPN~ w PART 10 a 40R-27230 5 MELDRON V) 0 0 ~ ' o _ o ° 3 m N SANDHURST o CRFS PINE GROVE 0 71NE OVE CRESCENT o z 0 TT ¢ w O 0 0 PINE GROVE AVENUE Z Ld MOSSBROOK TRANQUIL CRT. Y (n W W z °o WID SQUARE Q 0 U 0. W z WESTCREEK DRIVE w ALLEYV/E W PROHILL ST. PARK 0 w > Z BUTTERNUT CRT O Of STREET W c~ Y > O ~ O 0 I- w O W N w Z Y o a 0 IA CREST City of Pickering Planning & Development Department PROPERTY DESCRIPTION Part Lot 12, Plan 282, being Part 10, 40R-27230 07\ OWNER City of Pickering DATE Feb. 14, 2012 DRAWN BY JB FILE No. Roadded. 533 SCALE 1:5,000 CHECKED BY DB N %ran~t Ent~rprU. Ina. and Its ~uplbr~. NI rlghb R~~~rv~d. Not a plan of our-y. PN-10 2000 MPAC and IL ~u INra. All rpl hfa R~~~rwd. Not a Ian of Surv~ . The Corporation of the City of Pickering 135 By-law No. Being a by-law to dedicate that part of Lot 12, Plan 282, being Part 10, Plan 40R-27230, Pickering, as public highway. Whereas The Corporation of the City of Pickering is the owner of that part of Lot 12, Plan 282, being Part 10, Plan 40R-27230, Pickering, and wishes to dedicate it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That part of Lot 12, Plan 282, being Part 10, Plan 40R-27230 is hereby dedicated as public highway (Pine Grove Avenue). By-law read a first, second and third time and finally passed this 21st day of February, 2012. David Ryan, Mayor Debbie Shields, City Clerk Roadded.533 ctq o¢~ Minutes/Meeting Summary -i Sustainable Pickering Advisory Committee i Main Committee Room Wednesday, December 14, 2011 11:30 am Attendees: Doug Dickerson, Chair, City Councillor, Ward 2 Tom Melymuk, Director, Office of Sustainability Lynn Winterstein, Manager, Marketing & Business Development Chantal Whitaker, Coordinator, Sustainability Carol Redmond, (Acting) Executive Assistant, Council (Recording Secretary) Absent: David Pickles, Vice-Chair, City Councillor, Ward 3 Peter Rodrigues, Regional Councillor, Ward 3 (attending Regional Council) Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1. Measuring Sustainabilit Report Update C. Whitaker Councillor Dickerson called the meeting to order at 11:30 am. Councillor Dickerson noted that consideration should be taken when meetings are scheduled to ensure all members are available. After discussion, it was decided that a master calendar be prepared for 2012, noting all meeting dates for Council, C. Redmond to action. Regional Council, Veridian etc. C. Whitaker advised that the Measuring Sustainability Report went out for internal review and that final revisions are almost complete. Councillor Dickerson inquired if it will be released to all of the individuals involved with the process. C. Whitaker advised that they are looking to release the report in the new year and that everyone involved with the process will be included in the release. They are currently working on the html version of the report. A discussion ensued regarding how to launch the Report. A presentation in Council was suggested. Councillor Dickerson suggested making copies of the report available for distribution on CD's. Staff will consider the options and Page 1 CORP0228-2/02 determine the format of the launch. L. Winterstein noted that the Cultural Directory launch is scheduled for January 25. As well, there will be a big investment announcement in January, date to be determined. L. Winterstein advised that the website launch is scheduled for Spring, 2012. 2. Contribution Program C. Whitaker C. Whitaker distributed a list of 2011 contributors and those being considered for the 2012 Contribution Program. Additional businesses were suggested. The list will be revised and distributed to all Committee members for review and comment. C. Whitaker noted that she would like the letters to go out in C. Whitaker & early January 2012. C. Redmond to action. 3. Draft Report T. Mel muk I T. Melymuk advised that the annual report and work program will be provided to Council in February. 4. Compact Heat Storage All T. Melymuk advised that the City of Pickering has an opportunity to obtain funding from Natural Resources Canada to sponsor a research project that SAIC will complete to review the feasibility of utilizing compact heat storage. The results of the research will be distributed in a report due March 31, 2012. SAIC will review both European and Canadian successes on compact thermal storage. Councillor Dickerson asked if Pickering is the only municipality participating. T. Melymuk responded that they were, and commented that only staff resources will be used. 5. Seaton Sustainable Placemaking Guidelines (incentive T. Melymuk Program) T. Melymuk advised that the Seaton Placemaking Guidelines is near completion and suggested that the report to go Council for approval in March. Councillor Dickerson suggested that the report be resented at Page 2 CORP0228-2/02 I a pre-meeting before Council at the February 6 Planning & Development Committee meeting. T. Melymuk distributed a three-level draft Incentive Program indicating financial and other incentives. Several options were discussed including development charge referrals, reduced application fee and parkland credit. He noted that the recognition incentive portion of the program was the most important. Recognition incentives could include signage indicating different levels of recognition, presentations in Council. He will look into the various options with little or no T. Melymuk to action. cost involved to the City. T. Melymuk commented that this document will set us apart from other municipalities as few municipalities are doing this and it has good public relations value for us. , T. Melymuk advised that the Guidelines for downtown will be similar, but will be useful citywide. T. Melymuk advised that they will look at international award T. Melymuk to action. opportunities next year. 6. Other Business All C. Whitaker distributed a document entitled "Embedding Sustainability into the Culture of Municipal Government". She advised that Pickering was only one of ten municipalities asked to participate in the Canada-wide study. The study involved doing a high level assessment of the City's sustainability engagement related initiatives and testing is against the portfolio approach model. C. Whitaker commented that Pickering is highlighted in several areas and was pleased that we received recognition. C. Whitaker spoke to the great coverage the City received for placing 3rd out of 60 municipalities in the Town Hall Challenge. Councillor Dickerson commented that the City is undertaking a number of initiatives and should be issuing monthly news releases about its efforts. T. Melymuk advised that they received an offer from Veridian to use a Chevy Volt for promotional purposes for a month or two and asked Committee members their opinion on how to utilize it. Page 3 CORP0228-2/02 Councillor Dickerson suggested the opportunity be given for specific staff members to test. Grant Smith should also be asked to do an assessment. C. Whitaker suggested that a question and answer hand-out might be helpful to participating staff. T. Melymuk advised that a luncheon meeting is scheduled for Monday, December 19th with Brian Kelly, Manager of Sustainability, Durham Region to discuss sustainability programs. Councillor Dickerson suggested to showcase the Strawbale House at Sustainable Pickering Day Councillor Dickerson thanked Committee members for their hard work this year. Next meeting date: To be determined Meeting Adjourned: 1:10 pm Copy: CAO City Clerk Page 4 CORP0228-2/02 I 'Ca 00- Minutes Heritage Pickering Advisory Committee i December 20, 2011 PICKERING 7:00 pm Main Committee Room Attendees: Councillor Rodrigues Dale Quaife, Chair Mike Sawchuck, Vice-Chair Tate Besso Ellen Mason Sally Sheehan Jutta Van Huss Isa James, Planner II Linda Roberts, Recording Secretary Absent: Candace Julien Wickham Jamadar Denise Rundle Lars Svekis Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 10 Welcome D. Quaife welcomed everyone to the meeting. 2.0 Approval of Minutes Moved by J. Van Huss Seconded by M. Sawchuck That the November 22nd 2011 minutes of the Heritage Pickering Advisory Committee be approved. Carried 3.0 New Business 3.1 Properties for. Listing 1. James provided copies of the listing for additional properties which had been prepared in 2008. Discussion ensued with respect to revisiting this listing in its entirety and preparing a new report to Council. M. Sawchuck suggested the members drive around to ensure we have covered everything, noting that there were properties out there that have never been identified. Page 1 ItemDetail's & Discussion & Conclusion Action Items `/Status Ref # (summary of discussion) (include deadline as appropriate) 1. James noted that for the most part any Federal or Provincially owned lands were already included. It was suggested that the members split up the listing and take photos of the properties for the January meeting. I. James also noted that members should not go out alone when All members photographing the properties. It was also suggested that January 26, 2012 google maps could be a useful tool as well. M. Sawchuck noted he would prepare a presentation to go M. Sawchuck to action before Council in February. February, 2012 3.2) 2012 Work Plan D. Quaife passed around a copy of the 2010 Work plan format and it was the consensus of the Committee to use this same format for 2012. i The Committee reviewed the items for the 2012 work plan and the following suggestions were noted; Training: • suggested name - Committee Education and include additional detail/context • Suggestions for delegations: • -Burt Duclos from Ontario Heritage Trust with respect to legislation • -speakers on architectural styles • M. Sawchuck - how to write a statement of significance for properties • I. James and M. Sawchuck to keep Committee informed of any upcoming conferences, workshops that may be of interest to members • Limit to 4 speakers per year with a suggested time limit Tax Relief Program & Heritage Permit Delegation By-law • remove from work plan until such time as Committee involvement is required - staff only at this point Whitevale Heritage District Plan • Seaton Plan supersedes Whitevale • Invite Catherine Rose from Planning & Development to attend and provide details on the Seaton Plan and its Page 2 Item / Details &`Discussion & Conclusion Action Items/ Status Ref # (summary of discussion) (include deadline as appropriate) impact on Whitevale • Take the existing Whitevale Heritage Conservation District Guide and adopt it as the Whitevale Plan 1. James to invite C. Rose to January meeting and also provide I. James to action digital copies of the Whitevale Heritage Conservation District January 26, 2012 Guide to members prior to the next meeting. Heritage Register M. Sawchuck noted he had researched other communities for M. Sawchuck to action their heritage registers. He also noted the next step would be to January 26, 2012 put together a presentation for the January meeting. It was suggested that the City be divided up into regions to assign specific areas to members to research and photograph. M. Sawchuck to action M. Sawchuck will coordinate the distribution of the listing in order for the Committee to photograph and update the details. The existing' listing should break down into approximately 10 - 12 properties per member. M. Sawchuck will forward an email to all members to confirm participation and distribute the list equally. Heritage Designations T. Besso provided an update and inquired about the possibility of joining the consultant when preparing the designation report in order to develop skills to complete future reports on our own. E. Mason expressed her interest in being involved with this as well. It was suggested the Burkholder property be pursued for designation with a 2nd property being the goal for the second half of 2012. 1. James will look into the formal process with respect to RFP for I. James to action consultants and report back at the January meeting. January 26, 2012 Doors Open M. Sawchuck noted work will begin mid way through 2012 for the 2013 program. Materials for Website It was noted the City of Pickering is currently re-designing their website which will be launched in the near future. It was noted that the Committee work with the City of Pickering in providing Page 3 Item / Details & Discussion& Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) content for the Heritage Pickering site. I. James suggested it may be best to photograph from scratch as the existing photos are not complete and would be very time consuming to go through. M. Sawchuck will forward a statement of significance to S. Sheehan and I. James will provide her with a report. 4.0 Other Business i 4.1) 2012 Meeting Schedule It was the consensus of the members present to hold the meetings on the fourth Thursday of each month. L. Roberts to L. Roberts to action book the Main Committee Room. Discussion was held with respect to maintaining a quorum at meetings. It was the consensus of the Committee to retain the number of citizen appointments at 11 for now. 4.2) Property Research E. Mason inquired about the possibility of a student working with the Committee in the preparation of a designation report. She asked if anyone had any contacts in this regard with Colleges or Universities. 4.3) Nomination/Election of Chair D. Quaife indicated he will be stepping down as Chair in January and informed members that nominations and the January 26, 2012 election of Chair would take place at the January meeting. 5.0 Correspondence 5.1) City of Pickering -Diversity Committee Letter received from Jody Morris, Acting Supervisor, Culture & Recreation with respect to participation in the 2012 Heritage Day Celebration to be held on February 25, 2010 at the Pickering Town Centre . It was the consensus of the Committee not to participate this year. 5.2) Ontario Heritage Trust - Ontario Heritage Week Page 4 Item / Details & Discussion &'Conclusion - Action Items / Status Ref # (summary of discussion) (include' deadline as appropriate) Letter received from Richard Moorhouse, Executive Director, Ontario Heritage Trust with respect to Ontario Heritage Week taking place from February 20 to 26, 2012. M. Sawchuck provided further details, explaining this was a way for communities to have any special events they may be hosting during this time posted on the Ontario Heritage Trust's online list of events. The deadline for submissions is January 27, 2012. 5.3) Ministry of Citizenship & Immigration Letter received from Charles Sousa, Minister, Ministry of Citizenship seeking nominations for the 2012 Volunteer Service Awards (VSA) Program. Discussion ensued and I. James noted she would look into a potential nomination. It was also noted anyone could nominate and fill out the form online. The deadline for submissions is January 25, 2012. 5.4) City of Pickering - Notice of Public Meeting Correspondence was received from the City of Pickering Planning Department with respect to a public meeting being held on January 9, 2012 for property consisting of Lots 22, 23, 24, 25, 26 and 27, Concession 5, City of Pickering. 1. James informed the Committee that this was being circulated in order for the Committee to provide any comments on this application. 5.5) Heritage Matters The November publication was received for information. 6.0 Next Meeting/Adjournment` Next Meeting: January 26, 2012 Meeting adjourned at 9:17 pm Copy: City Clerk Page 5 City 00 Minutes A Heritage Pickering Advisory Committee January 26, 2012 PI KERIft 7:00 pm Main Committee Room Attendees: Councillor Rodrigues Mike Sawchuck, Vice-Chair Tate Besso Sally Sheehan Jutta Van Huss Wickham Jamadar Denise Rundle Isa James, Planner II Linda Roberts, Recording Secretary Absent: Dale Quaife Ellen Mason Candace Julien Lars Svekis Item Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome M. Sawchuck welcomed everyone to the meeting and introduced Catherine Rose, Manager, Policy, Planning & Development Department. 2.0 Delegations Catherine Rose appeared before the Committee to provide an update with respect to the Seaton lands. She outlined the area in which Seaton is encompassed, noting the location of existing hamlets which she stated are not part of the Seaton community, and explaining the surrounding designations. She provided a brief history of these lands, which were expropriated in the 1970's for an urban community. She stated that in 2006, the Province approved a plan for Seaton lands and the'Agricultural Assembly to the west, called the Central Pickering Development Plan. She noted the Province has since transferred residential land to four major developers, but has retained ownership of all the employment lands and some residential lands. She advised that the City of Pickering, the Province and the developers have been working together on an overall amendment to the Pickering Official Plan for Seaton, as well as Page 1 Item l Details &"Discussion & Conclusion Action Items' / Status Ref # (summary of discussion) (include deadline as appropriate) on the Neighbourhood Plans. These Plans have been appealed to the Ontario Municipal Board (OMB). She noted the Minister of Municipal Affairs has issued a declaration of provincial interest in the Seaton lands. This means that the Lieutenant Governor in Council makes the final decision on the Seaton appeals, not the OMB. She also advised that the Minster has proposed amendments to the Central Pickering Development Plan. She also explained the Region's role in the development of Seaton and the Region's interest in consolidating the OMB hearing on the Seaton matters with the OMB hearing on the Region's growth plan amendment OMB hearing. A question and answer period ensued. C. Rose provided clarification on questions raised regarding the existing hamlets as well as the designations and surrounding land use. 3.0 Nomination and Election of Chair & Vice-Chair M. Sawchuck passed the Chair onto I. James to conduct the nominations and election of Chair & Vice-Chair. Moved by S. Sheehan Seconded by T. Besso That J. VanHuss be nominated for the position of Chair. J. VanHuss declined the nomination. Moved by W. Jamadar Seconded by M. Sawchuck That D. Rundle be nominated for the position of Chair. D. Rundle declined the nomination Moved by J. VanHuss Seconded by W. Jamadar That T. Besso be nominated for the position of Chair. T. Besso accepted the nomination and the decision was Carried. Moved by J. VanHuss Seconded by S. Sheehan That M. Sawchuck be nominated for the position of Vice-Chair. M. Sawchuck accepted the nomination and the decision was Page 2 Item / Details & Discussion &`Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Carried. 4.0 Business Arising from Minutes 4.1) Hiring of Consultants 1. James provided an update with respect to the hiring of a consultant. She stated that through the direction of the Director of Planning, the Heritage Committee could sole source a consultant up to $30,000.00. The Committee, in consultation with the Director, Planning & Development can determine the scope of the project, contact consultants, ask for proposals and forward a memo to the Manager, Supply & Services. Discussion took place and it was the consensus of the Committee to have Councillor Rodrigues contact the Councillor Burkholder family to inquire about having their property RodriguesNV. Jamadar designated. It was suggested an information package be put to action together for the property owners. W. Jamadar also volunteered to attend with Councillor Rodrigues. C. Rodrigues noted he would email the Committee after meeting with the Burkholders to provide an update on the outcome of the meeting. 4.2) Heritage Register Update M. Sawchuck informed the Committee he had created the listing of properties on google maps and provided members with the passwords, and how to navigate the page in order to edit and add to the descriptions. He indicated the next phase would be to add all the designated properties and to outline the Provincial and Federal lands. He noted that in surveying other municipalities, most added properties to their heritage registers first, and then subsequently provided notice to owners. This process eliminates the need to receive consent from property owners, which tends to be the largest obstacle in creating a register. Once properties are added to the register, owners should be invited to a public meeting to learn more about the implications. M. Sawchuck noted he would be putting together a M. Sawchuck to action presentation to Council regarding the heritage register. 4.3) 2012 Work Plan T. Besso reviewed the Work Plan and it was noted that D. Page 3 V Item a Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Quaife had indicated he would prepare a template for this. I. James and L. Roberts to prepare submission to Council for March. 50 New Business 5.1) Photographing of Properties M. Sawchuck suggested the City be broken into sections for members to drive around and take the photos and look for sites not included in the Register. He noted these photos could be All added to the property descriptions using the password-given. He noted the need to create a photo album in order to link the photos to the webpage. 6.0 Correspondence 6.1) City of Pickering -Civic Awards Correspondence was received from the City of Pickering with respect to nominations for Civic Awards. The deadline for submissions is. February 9, 2012. I. James noted they had submitted one name for consideration and encouraged members to send in their own endorsements as well. 6.2) City of Pickering - Notice of Study Completion Correspondence was received for information with respect to the notice of study completion on the replacement of the Whitevale Bridge on Whitevale Road over West Duffins Creek. 6.3) CHO News 1. James provided members with copies of CHO News. 7.0 Other Business 7.1) I. James noted that two of the listed properties in the employment lands on Highway 7 have already had some research done. 7.2) M. Sawchuck noted that on google maps there is an overlay which shows the path of the 407. Page 4 Item / Details Discussion & Conclusion Action' Items / Status Ref # (summary of discussion) (include deadline as appropriate) 7.3) Councillor Rodrigues questioned the number of vacancies currently on the Committee and the possibility of advertising for these vacancies. 8.0 Next Meeting/Adjournment Next Meeting: February 23, 2012 Meeting adjourned at 9:03 pm Copy: City Clerk Page 5 Committee of Adjustment Meeting Minutes Wednesday, December 21; 2011 7:00 pm PI. RING Main Committee Room Present: Tom Copeland David Johnson - Chair Eric Newton - Vice-Chair Bill Utton Shirley Van Steen Also Present: Neil Carroll, Director, Planning & Development Lesley Dunne, Assistant Secretary-Treasurer Absent: Ross Pym, Secretary-Treasurer Mila Yeung, Assistant Secretary-Treasurer (1) Adoption of Agenda Moved by Eric Newton Seconded by Shirley Van Steen That the agenda for the Wednesday, December 21, 2011 meeting be adopted. Carried Unanimously (11) Adoption of Minutes Moved by Bill Utton Seconded by Tom Copeland That the minutes of the 15th meeting of the Committee of Adjustment held Wednesday, November 9, 2011 be adopted. Carried Unanimously 1 Committee of Adjustment Meeting Minutes f; - Wednesday, December 21, 2011 7:00 pm Main Committee Room (III) Reports 1. P/CA 60/11 - Sapphire Swan Ventures Corp. 1865 Clements Road (Lot 25, Part Lot 22, 23, 26 & 27, Plan M1040, Part 40 & 41, 40R-13079) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit 76 percent of the total required parking to be located in the front yard of the proposed industrial building, whereas the by-law permits a maximum of 20 percent of total required parking to be located in the front yard. The applicant requests approval of this variance in order to obtain site plan approval and a building permit. The Director, Planning & Development outlined comments received.from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Don Manlapaz, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Don Manlapaz outlined the application and indicated the proposed development will bring many new jobs and economic benefit to the community. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 60/11 by Sapphire Swan Ventures Corp, be Approved on the grounds that the 76 percent of the total required parking to be located in the front yard of the proposed industrial building is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed building, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by December 20, 2013, or this decision shall become null and void. Carried Unanimously 2 I Cif o¢~ - Committee of Adjustment Meeting Minutes Wednesday, December 21, 2011 7:00 pm PJLAMain Committee Room 2. P/CA 61/11 - M. Lisiecka & S. Vaclavinek 735 Abingdon Court (Part Block 5, Plan M-1221, Part 19, 40R-6575) City of Pickering The applicant requests relief from Zoning By-law 2511, as amended by By-law 1309/81 to permit a side yard width of 0.4 metres and a rear yard depth of 0-.9 metres to a newly constructed shed with an attached covered porch, whereas the by-law requires that all accessory structures greater than 1.8 metres in height have a minimum setback of 1.0 metres from all lot lines. The applicant requests approval of this variance in order to obtain a building permit. The Director, Planning & Development outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Maria Lisiecka, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Maria Lisiecka noted that she was aware of the requirement to construct an eaves trough and gutter and would comply with this requirement. Moved by Eric Newton Seconded by Bill Utton That application P/CA 61/11 by M. Lisiecka & S. Vaclavinek, be Approved on the grounds that the south side yard width of 0.4 metres and a rear yard depth of 0.9 metres are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the newly constructed shed, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant construct an eaves trough and gutter off the south side of the roof within the property limits to ensure that rainwater runoff from the shed's roof is contained on the subject property and directed away from the south side lot line. 3 City o¢~ Committee of Adjustment .141 jLJL- Meeting Minutes E Wednesday, December21, 2011 7:00 pm Main Committee Room 3. That the applicant obtain a building permit for the proposed construction by June 22, 2012, or this decision shall become null and void. Carried Unanimously 3. P/CA 62/11 - K. Tobias 887 Regan Place (Lot 693, Plan M11) City of Pickering The applicant requests relief from Zoning By-law 2520 to permit a west side yard width of 1:7 metres to an existing carport, a north yard setback of 0.1 metres and a west yard setback of 0.6 metres to a newly constructed tin shed in the rear yard and to recognize an existing shed located in the side yard having a west yard setback of 0.1 metres whereas the by-law requires a minimum side yard width of 2.4 metres, all accessory structures to be located in the rear yard, and a minimum accessory structure setback of 1.0 metre to all lot lines. The applicant requests approval of this variance in order to obtain a zoning compliance for the existing structures and a building permit for the newly constructed tin shed. The Director, Planning & Development outlined comments received from the City of Pickering Planning & Development Department recommending refusal to the west side yard setback of 0.1 metres to an existing shed and recommends that the application be amended to request a west side yard setback of 0.3 metres to the existing shed in the side yard. The Planning & Development Department recommended approval for the variances related to the newly constructed shed in the rear yard, subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from Alois Stubits of 885 Regan Place in objection to the application. Ken Tobias, owner, and Stacey Ross were present to represent the application. Linda Hawkins of 889 Regan Place was present in objection to the application. Ken Tobias explained the application and noted that the location of the new shed optimizes the yard space and is in character with the surrounding neighbourhood. The shed will be used to store patio furniture and supplies, and provide protection from weather conditions. In response to a question from a Committee Member, Ken Tobias and Stacey Ross noted they do not have a problem moving the existing shed in the west side yard to a location 0.3 metres from the lot line. 4 Committee of Adjustment Meeting Minutes Wednesday, December 21, 2011 PICXE 7:00 pm Main Committee Room Linda Hawkins expressed concern with the requested north yard setback of 0.1 metre to the newly constructed shed and questioned if there will be any additional building along the west side yard that may be visible from her kitchen window. In response from a Committee Member, the Director, Planning & Development advised that setback distances are measured from the lot line and not from the fence line. The Director also indicated the site plan information is compiled from plans received from the owner at the time of application submission. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 62/11 by K. Tobias, be Refused on the grounds that the west setback of 0.1 metres to the existing shed in the side yard is a major variance that is not desirable for the appropriate development of the land, and not in keeping with the general intent and purpose of the Zoning By-law. And That application P/CA 62/11 by K. Tobias, be Approved on the grounds that the existing west side yard width of 1.7 metres to an existing carport, a north setback of 0.1 metres and a west setback of 0.6 metres to a newly constructed shed in the rear yard, and 0.3 metre setback to be provided by a relocated existing shed in the west side yard are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the existing carport and accessory structures on the property as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the tin shed by December 20, 2012, or this decision shall become null and void. Carried Unanimously 5 Citq 00 Committee of Adjustment Meeting Minutes ° Wednesday, December 21, 2011 7:00 pm Main Committee Room 4. P/CA 63/11 - R. Alli 1601 Baggins Street (Lot 35, Plan 40M-1441) City of Pickering The applicant requests relief from Zoning By-law 3036 as amended by By-law 2024/85, to permit a rear yard depth of 5.6 metres to a newly constructed roof extension over an existing basement walkout of a detached dwelling unit and to permit a maximum lot coverage of 39 percent for a proposed 9.3 square metre shed in the rear yard, whereas the by-law requires a minimum rear yard depth of 7.5 metres and a maximum lot coverage of 38 percent. The applicant requests approval of this variance in order to obtain a building permit and receive zoning compliance for the proposed shed. The Director, Planning & Development outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Ramzan Alli, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Tom Copeland Seconded by Bill Utton That application P/CA 63/11 by R. Alli, be Approved on the grounds that the rear yard depth of 5.6 metres to a newly constructed roof extension over an existing basement walkout of a detached dwelling unit and to permit a maximum lot coverage of 39 percent for a proposed 9.3 square metre shed in the rear yard are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions.- 1 . That these variances apply only to the newly constructed roof extension and proposed 9.3 square metre shed, as generally sited and outlined on the applicant's submitted plans. 2. That the roof extension remain unenclosed, or this decision shall become null and void. 3. That the applicant obtain a building permit for the newly constructed roof extension and basement stairwell by April 20, 2012, or this decision shall become null and void. Carried Unanimously 6 Citq o¢~ Committee of Adjustment Meeting Minutes Wednesday, December 21, 2011 P-ilklys1URING 7:00 pm Main Committee Room (IV) Other Business 1. Appointment of Chairperson Moved by Eric Newton Seconded by Shirley Van Steen That David Johnson be appointed as Chairperson for the 2012 term. Carried Unanimously 2. Appointment of Vice Chairperson Moved by Bill Utton Seconded by Tom Copeland That Eric Newton be appointed as Vice Chairperson for the 2012 term. Carried Unanimously (V) Adjournment Moved by Bill Utton Seconded by Shirley Van Steen That the 16th meeting of 2011 the Committee of Adjustment be adjourned at 7:36 pm and the next meeting of the Committee of Adjustment be held on Wednesday, January 18, 2012. Carried Unanimously Date Chair Assistant Secretary-Treasurer 7 qty 00 Minutes/Meeting Summary Advisory Committee on Diversity i i Thursday, January 12, 2012 PI KERIN 7:00 pm Pickering Civic Complex, Main Committee Room Attendees: Kirk Mark, Chair Devinder Panesar, Community Appointee Jacob Yacoumidis, Community Appointee Preet Panesar, Dunbarton High School Christy Harper, Pickering Public Library Jody Morris, City of Pickering L. Roberts, Recording Secretary Absent: Kevin Ashe, Councillor, Ward 1 Carlisle Miller, Community Appointee Catherine Reidt, Co-Chair Margaret Lazarus, Valley Farm Public School Neha Mohan, VP, (YOU)nity, Pine Ridge High School Fred Gibson, Pickering Carib Canadian Cultural Association Alma Sandoval, Hispanic Canadian Alliance of Ontario Keith Richards, DRPS Misha Biswas, President, (YOU)nity, Pine Ridge High School Alysha Singh, Secretary of YOU)nity, Pine Ridge High School Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome & Introductions Kirk Mark K. Mark welcomed everyone to the meeting and introductions were made around the table for the benefit of guests resent. 2.0 Delegations J. Morris introduced guest speakers Cody Morrison, Bryan Hansraj and Principal Hoi from Pine Ridge Secondary School. Cody Morrison appeared before the Committee and through the aid of a power point presentation provided information on their "I Am Who I Am" campaign which they launched on November 14, 2011. He provided an overview of their strategies and goals as noted below; • to raise awareness of muscular dystrophy • support cancer research • educate on being street smart • acceptance - inclusive community Page 1 CORP0228-2/02 • currently 19 schools involved Mr. Morrison also noted their fundraising initiatives which include the sale of t-shirts, wrist bands and green t-shirt days held within the school. They have now surpassed their goal of raising $10,000 and plan to use these funds to aid with the purchase of wheelchairs and breathing apparatus through the Muscular Dystrophy Association. He noted a number of events they would be participating in in conjuction with Black History Month. J. Morris invited the organization to participate in the Heritage Day activities to be held on February 25th at Pickering Town J. Morris to action Centre. She also noted she would pass their information along to [YOU]nity for possible participation in the March Break Camp. as well. K. Mark invited them to participate on the Diversity Committee by having a representative from their organization attend meetings. 3.0 Nomination and Election of Chair K. Mark passed the Chair over to J. Morris for the purpose of electing a Chair of the Committee. Moved by J. Yacoumidis Seconded by D. Panesar That K. Mark be nominated for the position of Chair of the. Advisory Committee on Diversity. K. Mark accepted the nomination and the decision was Carried Unanimously. K. Mark resumed the Chair. 4.0 Agendas & Minutes Approval of agenda Moved by C. Harper Seconded by J. Yacoumidis Carried Moved by J. Yacoumidis Seconded by D. Panesar Page 2 CORP0228-2/02 That the minutes of the December 8, 2011 meeting of the Diversity Committee be approved. Carried Business arising from the minutes J. Morris noted that the suggested revisions had been made to the 2012 workplan/2011 report. It is now complete and will be going forward to Council on January 23~d with K. Mark presenting as a delegation. Discussion ensued with respect to choosing wording to expand on the name "Heritage Day" Moved by C. Harper Seconded by J. Yacoumidis That the name "Heritage Day - Diversity Comes Alive" be accepted. Carried 5.0 Correspondence 5.1) DiverseCity Correspondence was received from DiverseCity outlining their findings and recommendations from their report "The Diversity Gap: The Electoral Under-Representation of Visible Minorities". L. Roberts noted the letter contained a website with further information which she will email to the members. L. Roberts to action 6.0 New Business 6.1) Event Updates Heritage Day J. Morris advised everything was set to go for Heritage Day. The letters of invitation would be going out to dignitaries this week as well as the confirmation letters and list of performers. Race Relations Forum J. Morris noted 100 written submissions had been received, mostly comprised of students from grades 5 through 8. These packages have been provided to the judges and a meeting has Page 3 CORP0228-2/02 been scheduled for February 6 to judge the work. Once this has been completed, the winners will be notified and invitations will be sent out. J. Morris advised the Committee that she had received a call back from Honourable David Onley's office and was hoping to have him confirmed as the guest speaker for the forum later this week. J. Morris provided Committee members with copies of a calendar she had prepared outlining the Committee's upcoming events as well as proclamations. Discussion took place with respect to having delegations attend the meetings. It was noted this should be decided first at a. J. Morris to action committee meeting with each delegation being allotted ten minutes to address the Committee. J. Morris noted she would follow up to obtain additional details J. Morris to action on the March Break Camp and also confirm the dates have been booked with the Pickering Library. J. Morris handed out copies of the research proposal which had been prepared by Durham College for the Diversity Committee. She noted a second report would be coming and she will forward this out to the members once received. This will enable members to review it prior to the February meeting. 6.0 Ad'ournment Kirk Mark The next meeting will be held on February 9, 2012 Meeting Adjourned: 8:25 pm Copy: City Clerk Page 4 CORP0228-2/02 City 000 Minutes Waterfront Coordinating Committee i January 19, 2012 PI KERI 7:00 pm Main Committee Room Attendees: Councillor Dickerson Jim Dike, Chair Kathleen Corcoran Patricia Short-Galle Keith Falconer Maureen Robbins Jean Veronneau Arnold Mostert, Coordinator, Landscape & Parks Development Nancy Gaffney, TRCA L. Roberts, Recording Secretary Absent: Councillor O'Connell Jim Berry Sean Wiley Item/ Details` & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome & Introductions J. Dike welcomed everyone to the meeting and passed the Chair onto A. Mostert for the purpose of conducting the nomination and election of Chair and Vice-Chair. 2.0 Election of Chair & Vice-Chair Moved by K. Falconer Seconded by P. Short-Galle That J. Dike be nominated for the position of Chair of the Waterfront Coordinating Committee. J. Dike accepted the nomination and the decision was Carried. Moved by K. Falconer Seconded by M. Robbins That J. Berry be nominated for the position of Vice-Chair of the Waterfront Coordinating Committee. J. Berry had sent his acceptance of the position of Vice-Chair should he be nominated. The decision was then Carried. Page 1 CORP0228-2/02 Item / Details &'Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 3.0 Agenda/Minutes Moved by P. Short-Galle Seconded by K. Falconer That the agenda be approved as submitted Carried Moved by Councillor Dickerson Seconded by K. Falconer. That the minutes of the November 17, 2011 meeting of the Waterfront Coordinating Committee be approved. Carried 4.0 Correspondence A. Mostert informed the Committee that he had received a number of copies of the 2012 calendar from Trans-Canada Trails. These were available for members to take. 5.0 New Business 5.1) Review of 2012 Meeting Schedule Moved by M. Robbins Seconded by Councillor Dickerson That the 2012 meeting schedule as presented be accepted. Carried 5.2) Review of 2011 accomplishments The Committee reviewed the 2011 accomplishments. General discussion ensued and it was the consensus of the Committee to submit to Council as presented. 5.3) Review of 2012 Work Plan The Committee reviewed the items for the 2012 work plan and it was the consensus of the Committee to leave all items with the inclusion of the following; Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 18) Frenchman's Bay Harbour Entrance Lighthouse 19) Formal recognition of Point 19 in honour of the Scudellari's Discussion also ensued with the possibility of pursuing a Winterfest. Types of events were discussed as well as costs. N. Gaffney noted she had contacts in place from various similar events held in area municipalities. Discussion ensued with respect to the Harbour Entrance and the Storm Water Master Plan. J. Dike noted that he, N. Gaffney and A. Mostert had met with Ontario Power Generation to review the Plan. OPG is prepared to assist in the funding of projects on the Bay that either provide improvements to fish habitat or water quality, provided a base study has been done on the particular area, that they can use to demonstrate that the work done has a positive effect on the quality. OPG has requested a list of projects be compiled, specifically those that would significantly improve the water quality or fish habitat in the Bay. A. Mostert provided members with a listing of projects and associated costs to address issues related to flooding, erosion and poor water quality in Frenchman's Bay and its' tributary watersheds. J. Dike to arrange a meeting to decide on the top three projects J. Dike to action for submission to OPG. The 2011 Report and the revised 2012 Work plan will be submitted to Council on February 21St, 2012. A. Mostert to action 5.4) Frenchman's Bay Waterfront Master Plan A. Mostert provided an update with respect to the Frenchman's Bay Waterfront Master Plan. He noted that the master plan had been reviewed by Council back in 2002 after much consultation with the TRCA and public. He advised that a meeting had been held with City of Pickering senior staff and TRCA recently and that the direction provided was that any further public input could be received at the Executive meeting in April when the revised Master Plan will be presented to the Executive Committee. Discussion ensued and it was the consensus of the Committee that a public open house should still be held. A. Mostert will meet with the CAO to discuss and Page 3 CORP0228-2/02 Item / Details Discussion & Conclusion Action Items % Status Ref # (summary of discussion) (include deadline as appropriate) notify members of the outcome. It was suggested the open house take place on a Saturday for approximately 2 to 3 hours in early March and that it could also showcase some of the other work that the Waterfront Coordinating Committee are involved with. 5.5) Harbour Entrance - Update A. Mostert provided an update with respect to the harbour entrance, noting that a work plan is being prepared and final approvals for the EA are being pursued. He will keep members informed regarding further details. Councillor Dickerson noted that this project was brought forward in the legislature by Pickering-Scarborough East MPP Tracy MacCharles in December and passed unanimously. N. Gaffney noted work should begin in July pending funding. She noted they have left messages with MP Pickering- Scarborough East Corneliu Chisu's office in efforts to set up a meeting as soon as possible. 5.6) Pickering Rouge Canoe Club - Update A. Mostert provided an update noting that the City of Pickering and TRCA had met to go over the plans and have agreed to assist the Canoe Club with advancing plans and obtain budget estimates required to secure funding. 5.7) Waterfront Trail Enhancements at WPCP - Update A. Mostert provided an update on the Waterfront Trail Enhancements noting the R-Plan has been sent off to the Town of Ajax, stating Ajax is responsible for the closure of Frisco Road. The revised drawings are being completed as well as the tender for the Linton House upgrades. The plan is to proceed with construction sometime in March. A. Mostert will send the documents out to members once A. Mostert to action received from York Region. Page 4 CORP0228-2/02 Item/ Details & Discussion & ConclusionAction Items /Status Ref # (summary of discussion) (include deadline as appropriate) 6.0 Ad'ournment/Next Meeting Next Meeting: February 16, 2012 (to be determined) Moved by Councillor Dickerson Seconded by K. Falconer That the meeting be adjourned. Meeting Adjourned: 8:45. pm Copy: City Clerk Page 5 CORP0228-2/02