HomeMy WebLinkAboutNovember 14, 2011
c~ o Executive Committee
Meeting Minutes
. Monday, November 14, 2011
7:35 pm - Council `Chambers
Chair: Councillor Rodrigues
Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel - Chief Administrative Officer
E. Buntsma - Director, Community Services
• G. Paterson - Director, Corporate Services & Treasurer
P. Bigioni - City Solicitor
B. Douglas Fire Chief
R. Holborn - Division Head, Engineering Services
K. Senior - Manager, Accounting Services
D. Shields - City Clerk
(1) Disclosure of Interest
No disclosures of interest were noted..
(11) Matters for Consideration
1. Director, Corporate Services & Treasurer, Report CST 41-11
2011 Year End Audit
Paula Jesty of Deloitte & Touche appeared before the Committee, to provide an
overview with respect to the 2011 Year End Audit plan. Ms. Jesty noted that the
audit plan includes, the scope of the audit services provided, the auditor's reporting
responsibilities and an outline of the audit approach.
Recommendation
Moved by Councillor Pickles
Seconded by Councillor McLean
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Executive Committee
Meeting Minutes
• Monday, November 14, -2011
7:35 pm Council Chambers
Chair: Councillor. Rodrigues
1. That Report CST 41-11 of the Director, Corporate Services & Treasurer be
received;
2. That the Audit Plan as submitted by Deloitte & Touche LLP, included as
Attachment 1 to this report be received for information; and,
3. That the Chief Administrative Officer and the Director, Corporate Services &
Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of
the City.
Carried
2. Director, Corporate Services & Treasurer, Report CST 39=11
Formal Quotations - Quarterly Report for Information
Recommendation
Moved by Councillor Pickles
• Seconded by Councillor McLean
That Report CST 39-1-1 of the Director, Corporate Services &-Treasurer regarding
Formal Quotations - Quarterly Report for Information be received for information.
Carried
3. Director, Corporate Services & Treasurer, Report CST 40-11
Section 357/358 of the Municipal Act - Adjustment to Taxes
Recommendation
Moved by Councillor Pickles
Seconded by Councillor McLean
1. That Report CST 40-11 of the Director, Corporate Services & Treasurer be
received;
2. That the write-offs of taxes as provided under Section 357/358 of the Municipal
Act, 2001 be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
Carried
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Executive Committee
Y3~ Meeting Minutes,
Monday, November 14, 2011
7:35 pm - Council Chambers
Chair: Councillor Rodrigues
4. Director, Community Services, Report CS 36-11
Speed Limits on City of Pickering Roads north of Taunton Road
Amendment to By-law 6604/05
Recommendation
Moved by Councillor Pickles
Seconded by Councillor McLean
That Report CS 36-11 be deferred to the Joint Planning & Development and
Executive Committee meeting of December 5, 2011, in order for staff to undertake
rural community consultation through advertisements and the City website.
Carried
5. Director, Community Services, Report CS 42-11
Tender for Supply & Delivery of One Multi-Purpose Sidewalk
Tractor with Attachments
-Tender No. T-16-2011
Recommendation
Moved by Councillor Pickles
Seconded by Councillor McLean
1. That Report CS 42-11 of the Director, Community Services regarding the supply
and delivery of One Multi-Purpose Sidewalk. Tractor with attachments be
received;
2. That Tender No.T-16-2011, as submitted by Joe Johnson Equipment Inc. for the
supply and delivery of One Multi-Purpose Sidewalk Tractor with attachments in
the amount of $152,997.00 (HST extra) be accepted;
3. That the total gross cost of $174,017 and a net cost of $156,708 be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows;
a) that the sum of $155,000 be financed by the issue of debentures through the
. Regional Municipality of Durham for a period not exceeding five years, at a
rate to be determined;
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citqoo Executive Committee
Ia,
" Meeting Minutes
• Monday, November 14, 2011
7:35 pm - Council Chambers
Chair: Councillor Rodrigues
b) that the balance of $1,708 plus issuing costs be funded from property taxes;
c) that the financing and repayment charges in the amount of approximately
$33,400 be included in the annual Current Budget for the City of Pickering
commencing in 2012 and continuing thereafter until the debt is repaid;
d) that the Treasurer be authorized to make any changes, adjustments,.and
revisions to amounts, terms, conditions or take any actions necessary in
order to effect the foregoing;
5. That the draft by-law attached to this report be enacted; and,
6. That the appropriate City of Pickering Officials be authorized to take necessary
action to give effect thereto.
Carried
6. Chief Administrative Officer's Report, CAO 17-11
2012 Standinq Committee and Council Meeting Schedule
Recommendation
Moved by Councillor Pickles
Seconded by Councillor McLean
That the 2012 Standing Committee and Council Meeting Schedule included as
Attachment 1 to this report be approved.
Carried
7. Chief Administrative Officer's Report, CAO 18-11
Fire Underwriters Survey (FUS)
Recommendation
i
Moved by Councillor Pickles
Seconded by Councillor McLean
That Council receive the Fire Underwriters Survey report for information.
Carried
it
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c~ _ Executive Committee
.~a. ~ Meeting Minutes
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• Monday, November 14, 2011
7:35 pm - Council Chambers
Chair: Councillor Rodrigues
8. Chief Administrative Officer's Report, CAO 19-11
By-law Banninq Sale of Shark Fins in City of Pickering
Recommendation
Moved by Councillor Pickles.
Seconded by Councillor McLean
That Report CAO 19-11 respecting a ban on the possession, sale, trade or
distribution of shark fins within the City of Pickering be endorsed.
Carried
(III) Adjournment
Moved by Councillor O'Connell
Seconded by Mayor Ryan
The meeting adjourned at 8:15 pm.
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