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Procedure Title: Proclamation Procedure Procedure Number
ADM 110-004
Reference Date Originated (m/d/y) Pages
Resolution #53/11 December 13, 2010
Date Revised (m/d/y)
May 12, 2021 2
Approval: Chief Administrative Officer Point of Contact
Supervisor, Administrative Services
Procedure Objective
This procedure defines the criteria and the application process for Proclamations. It applies to
recognized organizations associated with The Corporation of the City of Pickering (the “City”)
and not to individuals. Proclamations provide a vehicle to encourage public awareness or
provide recognition for events, achievements and activities that are significant to the City of
Pickering.
Proclamations are issued to acknowledge the effort and commitment of an organization and
should not be interpreted as an endorsement by Council or the City of Pickering.
Index
01 Definitions
02 Procedures
01 Definitions
01.01 Proclamation – A ceremonial document designating a period (special day,
week or month) given to reward the efforts and commitments of recognized
organizations, or events that enhance our community and for a reason that is
significant to City of Pickering residents.
02 Procedures
02.01 Requests for Proclamations which primarily serve to benefit one or more of the
following causes are generally accepted:
a)arts and cultural celebrations;
b)charitable fundraising campaigns;
c) civic promotions; and
d) public awareness campaigns.
02.02 Requests for Proclamations which fall into any one of the following groups will
not be approved:
a) matters of political controversy, ideological or religious beliefs or individual
conviction;
b) promotion of business or commercial enterprise;
c) if the intent is contrary to Corporate policies or municipal By-laws;
d) if the intent is to defame the integrity of the City, Member of Council, or staff
person; or
e) if the event or organization has no direct relationship to the City of
Pickering.
02.03 Requests for Proclamations must be submitted to the Council Office through
the online application on the City of Pickering website at least three weeks in
advance of designated period for review.
02.04 Requests must provide background information about the cause or event being
proclaimed.
02.05 Repeat requests must be submitted on an annual basis. An organization may
request one Proclamation per year.
02.06 Organizations do not have exclusive rights to the day, week or month being
proclaimed.
02.07 Proclamations of a similar topic will be issued on a first come, first served
basis.
02.08 All Proclamation requests will be reviewed on a case-by-case basis.
02.09 The Mayor is the signing authority for Proclamations on behalf of Members of
Council and the City of Pickering.
02.10 Media notification and advertising is the responsibility of the applicant.
02.11 Proclamations will be posted on the City’s website to generate public
awareness.
Procedure Title: Proclamation Procedure Page 2 of 2
Procedure Number: ADM 110-004