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Home My WebLink AboutCS 01-11 1 eel d~ Report To Executive Committee PICKERING Report Number: CS 01-11 Date: January 10, 2011 14 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2011 Interim Spending Authority Recommendation: 1. That Report CS 01-11 from the Director, Corporate Services & Treasurer be received; 2. That the 2011 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2011 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Executive Summary: Not applicable Financial Implications: Adoption of interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization for the payment of salaries and wages and such other accounts as may be necessary for normal day-to-day operations of the City. At the conclusion of the Budget process, all interim current operating appropriations are nullified and replaced with the detail appropriations as approved by Council. Sustainability Implications: Interim Spending Authority is required to maintain the operations of the City pending approval of the 2011 Current Budget. Without this approval the City is unable to maintain financial sustainability during this period. 1 Report CS 01-11 January 10, 2011 Subject: 2011 Interim Spending Authority Page 2 I5 Background: Each year, pending approval by City Council of the annual Operating Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1St until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. The 2010 Current Budget was considered by Council in March 2010. The 2011 Budget may prove to be as challenging as 2005 to 2010 due to the City's unique fiscal situation. Therefore, we are seeking approval to provide for interim spending authority for up to the first six months of 2011 or when Council approves the 2011 Budget, whichever occurs first. Appropriate adjustments have been made in the departmental appropriations listed as Attachment 1 where the spending patterns indicates that something greater than 6/12's will be necessary for the first six.months of 2011 such as snow clearing (Roads) activity. With the requirements of the Public Sector Accounting Board (PSAB) on tangible capital assets being effective since January 1, 2009, small capital items previously included under the Capital Budget have been gradually transferred to the Current Budget in the last two years. The 50% interim provision is sufficient to cover this change. While there is a minor provision for small capital expenditures from current funds, any capital projects proposed prior to the approval of the 2011 Capital budget will require specific approval by Council. Under the same PSAB requirements on' tangible capital assets, the library materials have been deemed capital and included in the Capital Budget starting from 2010. In the library business, the publishing cycle demands that materials be purchased while they are "in print", certain materials must be purchased in a timely manner and clients' expectation of an ongoing flow of library materials make it essential for the Library to continue purchasing materials throughout the year. On this basis, a greater than 50% of last's year library capital materials has been included in the interim appropriations and reflected on Attachment 1. Attachment: 1. 2011 Interim Appropriations for Current Budget Operating Expenditures Report CS 01-11 January 10, 2011 Subject: 2011 Interim Spending Authority Page 3 16 Prepared By: Approved / Endorsed By: Caryn Kong Gillis A. Paterson Senior Financial Analyst - Capital & Director, Corporate Services &Treasurer Debt Management GAP:ck Copy: Chief Administrative Officer Recommended for the consideration of Pickering -ty Council /c/ 20/0 Tony evedel, P.Eng. Chief Administrative Officer i i ATTACHMENT #.L_TO REPORT #-O-Q(- i t 17 CITY OF PICKERING 2011 INTERIM CURRENT OPERATING APPROPRIATIONS 2010 Approved 2011 (Jan. 1 - June 30) Budget Interim Appropriation Mayor Ryan 141,124 70,562 B.Littley, Reg. Coun. Ward 1 65,787 32,894 B. Mclean, Reg. Coun. - Ward 2 71,187 35,594 R. Johnson, Reg. Coun. Ward 3 86,288 43,144 J. O'Connell, City Coun. - Ward 1 73,237 36,619 D. Dickerson, City Coun. Ward 2 80,466 40,233 D. Pickles, City Coun. - Ward 3 74,861 37,431 Council Support 355,307 177,654 2121 C.A.O. Office 547,363 273,682 2129 Customer Care Centre 323,994 161,997 2139 Human Resources 537,642 268,821 2141 Health & Safety 133,992 66,996 2125 Legal Services 319,903 159,952 2122 Clerks Office 437,118 218,559 2191 Records Management & Elections 369,118 184,559 2199 Print Shop/Mail Room 400,324 200,162 2220 By-law 734,289 367,145 2293 Animal Services 407,661 203,831 2192 Office Of Sustainability 905,203 452,602 2127 Finance (Accting, Taxes & Payroll) 2,678,603 1,339,302 2133 Supply & Services 347,563 173,782 2196 Information Technology 1,392,014 696,007 2710 Operations & Emerg.Services-Admin. 534,605 267,303 2241 Emerg. Operations-Claremont 157,924 78,962 2240 Fire Protection 13,393,457 6,696,729 2290 Mun. Prop. Eng. & Admin. 2,069,152 1,034,576 2320 Roads 5,734,118 3,440,471 2132 Property Maintenance 701,267 350,634 2230 Crossing Guards 346,340 173,170 2325 Street Lights 813,000 406,500 2430 Environmental Services 139,985 69,993 2718 Parks 3,349,156 1,674,578 2315 Operations Centre-Municipal Garage 1,001,016 500,508 2124 Civic Complex 489,372 244,686 2572 Senior Citizens Centre 316,229 158,115 2711 Cult. & Rec. Admin. 1,031,318 515,659 2712 Programs 2,524,596 1,262,298 2713 Dunbarton Pool 342,996 171,498 2715 Don Beer Arena 983,477 491,739 2719 Community Centres 672,439 336,220 2731 Recreation Complex - Central Core 2,661,200 1,330,600 2733 Recreation Complex - Pool 885,560 442,780 2735 Recreation Complex - Arenas 719,116 359,558 2744 Museum 558,701 279,351 2610 Plan & Develop - Admin 996,959 498,480 2611 Planning 2,495,672 1,247,836 2612 Building Services 993,046 496,523 2613 Development Control 528,735 264,368 2630 Committee of Adjustment 8,566 4,283 2743 Heritage Pickering 8,780 4,390 2745 Libraries 4,590,425 2,295,213 General Government Expenses-Various 11,050,146 4,707,426 Capital -Library Materials 442,350 265,410 Capital -Equipment & Furniture - 200,000 Total 71,022,747 35,511,374 I