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268
Cit ~0 Report to
Executive Committee
PICKERING Report Number: CS 31-10
Date: September 7, 2010
From: Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: Formal Quotations - Quarterly Report for Information
Recommendation:
That Report CS 31-10 of the Director, Corporate Services & Treasurer regarding Formal
Quotations - Quarterly Report for Information be received for information.
Executive Summary: Council approved the Purchasing By-law on November 5,
2001 which includes a request to have a summary of contract awards arising from the
formal quotation process be forwarded to Council as information only on a quarterly
basis.
Financial Implications: Not applicable
Sustainability Implications: The City's participation in cooperative purchasing
initiatives reduces paper and administrative costs.
Background: In accordance with Purchasing Policy Item 04.06, a summary of
contract awards arising from the formal quotation process is provided herein for the
information of Council.
Report CS 31-10 September 7, 2010
ubjject: Formal Quotations - Quarterly Report for Information Page 2
Formal Quotations Summary
April 1, 2010 to June 30, 2010
PST Included / GST Extra (unless stated otherwise)
Reference No. Description Award Status
Award Date
Co-operative quotation for
Catch Basin Cleaning
Host: Region of Durham
Participants: Region of Various unit Ongoing
Q-207-2009 Durham, Pickering, prices operating
April 6, 2010 Clarington, Scugog, Uxbridge, costs 2010-
Brock 2011
Vendor: Superior Catch Basin
Services
Year 2 of 3
Co-operative quotation for
Supply/Delivery/Pickup of
Various Aggregates
Host: Municipality of Various unit Ongoing
Clarington
Q-2008-1 Participants: Region of prices operating
April 7, 2010 Durham, Oshawa, Whitby, costs 2010-
Pickering, Clarington, Ajax, 2011
Vendor: T.H. Forsythe,
Dufferin Aggregates -
Year 3 of 3
Miscellaneous Foundation
Improvements - Pickering
Q-31-2010 Museum Village $32,295.00 Completion
April 8, 2010 Vendor: Nashid Construction July 2010
Corp.
Quotation for Storm Sewer
Q-16-2010 Flushing, Cleaning and Video Completion
April 14, 2010 Inspection Services $47,006.00 June 2010
Vendor: Veolia ES Sewer
Services Inc.
Report CS 31-10 September 7, 2010
270
Subject: Formal Quotations - Quarterly Report for Information Page 3
Reference No. Description Award Status
Award Date
Quotation for Spring & Fall
Stump Removal, Delivery and $20,537.72
0-30-2010 Planting of Trees and Spring & Fall
May 20, 2010 Vendor: Dutchmaster $12,820.00 work
Nurseries and Maple Lane respectively
Nurseries
Quotation for Supply, Delivery Completion
Q-28-2010 and Installation of Tennis $37,300.00 September
May 26, 2010 Court Fencing 2010
Vendor: Bramalea Fence Ltd.
Quotation for Supply and
Q-34-2010 Installation of Replacement Completion
June 11, 2010 Windows at West Short C.C. $25,709.25 September
Vendor: John McLellan 30, 2010
Contracting
Q-33-2010 Quotation for Summer Camp Completion
June 14, 2010 and Program Transportation $70,445.24 August 27,
Vendor: Stock Transportation 2010
Co-operative Tender for
Supply, Delivery and
Application of Liquid
Calcium/Magnesium Chloride Various unit Ongoing
Q-539-2010 Participants: Region of prices operating
June 15, 2010 Durham, Pickering, Ajax, costs 2010-
Whitby, Oshawa, Clarington, 2011
Scugog.
Vendor: Miller Group
Year 1 of 3
Co-operative Quotation for
Inspection and Test of Aerial
Trucks & Devices Ongoing
C2010-013 Participants: Pickering, Ajax, Various unit operating
June 14, 2010 Whitby, Oshawa, Clarington, prices costs 2010-
Vendor: Halton Inspection 2011
Services
Year 1 of 3
Quotation for Telescopic Ongoing
Q-26-2010 Boom Excavation Service
June 23, 2010 Vendor: Don Cordingley $50,000.00 operating
Gradall Rental costs 2010
Report CS 31-10 September 7, 2010
271
Subject: Formal Quotations - Quarterly Report for Information Page 4
Reference No. Description Award Status
Award Date
Quotation for Supply & Delivery
Q-43-2010 Delivery of One Ton Pick-up $36,896.04 August 1,
June 24, 2010 Truck 2010
Vendor: Formula Ford Sales
Quotation for the Supply &
Q-39-2010 Delivery of MSA Fire Helmets $23,392.86 Delivery date
June 4, 2010 Vendor: Century Vallen pending
Report CS 31-10 September 7, 2010
Subject: Formal Quotations - Quarterly Report for Information Page 5
i
Attachments: Not applicable
Prepared By: Approved/Endorsed By:
t`
SC_
Vera A. Felgemache Gillis A. Paterson
Manager, Supply &'Services Director, Corporate Services & Treasurer
C.P.P., CPPO, CPPB, C.P.M., CMM III
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickerin Co c'
Tony Prevedel, P. Eng.
Chief Administrative Officer