HomeMy WebLinkAboutFebruary 11, 2010
etty o¢~ Minutes / Meeting Summary
Pickering Museum Village Advisory Committee
_ i Thursday, February 11, 2010
PI ERI 7:00 pm
Pickering Civic Complex, Tower Meeting Room
Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee
Rose Cowan, Pickering Museum Village Advisory Committee
Pat Dunnill, Pickering Museum Village Advisory Committee
Allan Espenlaub, Pickering Museum Village Advisory Committee
Rhonda Lawson, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Suzanne Primrose, Pickering Museum Village Advisory Committee
Stephanie Wilson, Pickering Museum Village Advisory Committee
Absent: Bill McLean, Regional Councilor - Ward 2
Stephen Reynolds, Division Head, Culture & Recreation
Bill Weston, Pickering Museum Village Advisory Committee
Staff Marisa Carpino, Supervisor, Culture & Recreation
Present: Katrina Pyke, Coordinator, Museum Operations
Mandy Smiles, (Acting) Volunteer & Program Coordinator
Sandra Gelbard, Museum Program Assistant (Recording Secretary)
Item / Details & Discussion & Conclusion Action Items % Status
,Ref # (summary of discussion) (include deadline as
appropriate)
1. Welcome and Introductions
Laura announces that Bill Utton has officially resigned from the
Pickering Museum Village Advisory Committee.
2. Approval of Minutes & Agenda
Motion:
Moved by Paul Savel
Seconded by Rose Cowan
That the minutes of October 15, 2009 be approved
CARRIED
Motion:
Moved by Paul Savel
Seconded by Rose Cowan
That the agenda for February 11, 2010 be approved
CARRIED
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I Updates
A slight change was made to the Pickering Museum Village
Advisory Committee, Duties & Responsibilities, under
Collections Committee before being sent to the City Clerk in late
2009. The change is the following: "Will be responsible for
reviewing and making recommendations regarding the
development, management and care of the collection."
PMV Foundation:
Foundation has started a planning committee with City staff for
the opening of the Brougham Central Hotel on June 19, 2010 at
2:00 pm.
Foundation asking Advisory for suggestions for the next
Foundation project(s). The Foundation will need time to plan.
Foundation will still be looking after the Whodunit and Fall
Family Festival in 2010.
Hotel stoves are being modified to meet Fire Regulations as
well as trying to stay true to the buildings time period.
Laura suggests we read a handout called "Canadian
Fundraising & Philanthropy".
Budget:
Proposed 2010 current and capital budgets are under review.
No changes to the 2010 current budget from what was
presented at the October meeting.
All items remain the same in the 2010 capital budget as
presented in the October meeting. Three of the proposed
capital items now require matching funds - Building Repairs,
Road and Ground Repairs and Picnic Shelter.
Council will consider 2010 current and capital budgets at a
meeting on March 4, 2010
2010 current and capital budgets will be formally adopted at a
Special Meeting of Council on March 29, 2010
Cultural Plan:
City of Pickering is currently conducting community consultation
for the Pickering Cultural Strategic Plana The PMV Advisory
Committee and PMV Foundation were invited to participate in
the online survey. All responses will be compiled, analyzed
and findings will be identified.
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4. Committee Reports
Collections:
PMV will be acquiring an 1838 Rebellion Box carved by
Pickering Township resident, Asahel Scott.
Rebellion Box Exhibit Launch during Steam Up & Opening
event on May 30, 2010 at the PMV
Donor of box is Mr. Ron Van Horne
John Carter, CAO of Lambton County suggested the box come
to PMV
Collections Committee approved the "De-accession List" and
"For Accession" list which was distributed. Item 5 on the "For
Accession" list is pending determination of permanent loan
status.
Katrina suggests the following in order to expedite the
deaccessioning process.
In future the deaccession list would be emailed to the
Collections Committee for review and suggestions. The
Collections Committee will then email list to the Advisory before
the next meeting. This will apply to both the Artifacts' (items
that have cultural significance) and the Working Collection
(items that do not have cultural significance and/or are replicas).
The Artifacts list will be the only list that will be forwarded to
Council.
Capital Projects:
Rhonda suggests no construction at PMV in 2011.
The hotel, pathway, lighting, landscaping and drainage are all
issues that will be addressed this year.
Special Events:
Seedy Saturday - February 6
Settler Trail - March 17
Volunteer Appreciation Evening - April 20
Steam up & Rebellion Box Exhibit Launch - May 30
Hotel Grand Opening - June 19
5. New Business
Bicentennial:
Proposed Bicentennial report was distributed to PMV Advisory
Committee members.
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Marisa provided overview of the Bicentennial Program and
focus on existing and enhanced events.
Bicentennial website will be up later this year.
Cultural & Strategic Planning Program:
Laura handed out copies of the "City of Pickering - Cultural
Strategic Plan Stakeholder Survey - Summary of Question
Types"
Rhonda handed out copies of "Questionnaire - Strategic
Planning Program 2009 dated September 7, 2009"
More time should be allotted to the Cultural & Strategic Plan at
the April 29, 2010 meeting.
Mission Statement needs to be put together in the near future.
6. Next Meetings
Thursday, April 29, 2010 at 7:00 pm
Pickering Civic Complex (Main Committee Meeting Room)
Thursday, May 20, 2010 at 6:00 pm
Site Visit - Pickering Museum Village
Meeting Adjourned: 9:00 pm
Copy: City Clerk
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