HomeMy WebLinkAboutJanuary 11, 2010
Ct o Executive Committee Meeting
Agenda
loll Monday, January 11, 2010
PICKERING ' Council Chambers
Chair: Councillor Johnson
(1) MATTERS FOR CONSIDERATION PAGES
1. (Acting) Chief Administrative Officer, Report OS 01-10 1-7
Sustainable Pickering
=2009 Update and 2010 Work Program
RECOMMENDATION
1. That Report OS 01-10 of the (Acting) Chief Administrative Officer providing
an update on the 2009 Sustainable Pickering initiative and 2010 work
program be received; and
2. That Council authorize staff and the Sustainable Pickering Advisory
Committee (SPAC) to continue to work on the City's Sustainable Pickering
initiative in 2010 with the continued assistance of Durham Sustain Ability as
outlined in this report.
2. Director, Operations & Emergency Services, Report OES 01-10 8-22
City of Pickering Bicentennial
-Proposed Bicentennial Program
RECOMMENDATION
1. That Report OES 01-10 of the Director, Operations & Emergency Services
regarding the proposed City of Pickering Bicentennial Program be received;
2. That Council endorse the proposed Pickering Bicentennial Program outlined
in Appendix A (attached);
3. That City staff be authorized to coordinate the proposed Pickering
Bicentennial Program; and
4. That City staff be authorized to seek eligible grant funding and sponsorships
to offset costs for the enhanced and new Bicentennial events.
Accessible i For information related to accessibility requirements please contact
PICKER N G Linda Roberts
Phone: 905.420.4660 extension 2928
TTY: 905.420.1739
Email: Irobertse.citvofpickerina.com
Caq o0 Executive Committee Meeting
Agenda
r a t 0 Monday, January 11, 2010
PI KERING Council Chambers
Chair: Councillor Johnson
3. Director, Corporate Services & Treasurer, Report CS 01-10 23-28
2010 Interim Levy and Interim Tax Instalment Due Dates
RECOMMENDATION
1. That Report CS 01-10 of the Director, Corporate Services & Treasurer be
received;
2. That an interim levy be adopted for 2010 for all of the realty property classes;
3. That the interim levy tax instalment due dates be February 26 and April 28,
2010;
4. That the Director, Corporate Services & Treasurer be authorized to make any
changes. or undertake any actions necessary, including altering due dates, in
order to ensure the tax billing process is completed;
5. That the attached draft by-law, providing for the imposition of the taxes, be
enacted; and,
6. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto
(II) OTHER BUSINESS
(III) ADJOURNMENT
J
o~ Report To
Executive Committee
;1C_ K E R I Report Number: OS 01-10
Date: January 11, 2010
From: Thomas Melymuk
(Acting) Chief Administrative Officer
Subject: Sustainable Pickering
2009 Update and 2010 Work Program
File: D-1000-003
Recommendation:
1. That Council receive Report OS 01-10 providing an update on the 2009
Sustainable Pickering initiative and 2010 work program.
2. That Council authorize staff and the Sustainable Pickering Advisory Committee
(SPAC) to continue to work on the City's Sustainable Pickering initiative in 2010
with the continued assistance of Durham Sustain Ability as outlined in this
Report.
Executive Summary: This Report provides an update on the work undertaken in
2009 on the City's Sustainable Pickering program and outlines the 2010 work plan for
this initiative. It also requests Council's approval to continue to use the consulting
services of Durham Sustain Ability (DSA) to assist in delivering the Sustainable
Pickering program in 2010.
Financial Implications: Total funding required for the 2010 Sustainable Pickering
program for consulting support is projected at this time to be approximately $70,000. Of
this total, $20,000 is anticipated to be.raised through a Sustainable Pickering
community contribution program. The remaining funds ($50,000) will be included in the
2010 budget for Council's consideration. There will also be a small carry-over of funds
from 2009 to 2010 (approximately $5,000) to complete certain tasks associated with the
2009 Sustainable Pickering work program. As well, $5,000 will again be included in the
2010 conference budget for Sustainable Pickering Advisory Committee members.
The total requested funding is the same as what has been approved by Council in
previous years.
Sustainability Implications: Sustainable Pickering is the overall corporate
program that coordinates, leads and measures the City's sustainability journey. The
program involves and affects all municipal departments and engages numerous outside
groups, businesses, organizations and individuals.
I
t
Report OS 01-10 January 11, 2009
Subject: Sustainable Pickering Update and Work Program Page 2
0
Because of this program, the City has gained a solid reputation. as a municipal leader in
sustainability both in Ontario and across Canada. Significant progress was made in
2009 in our Sustainable Pickering journey. As outlined in this Report, further progress
will be made in 2010 as the City continues moving forward on a number of fronts,
including the completion of the Measuring Sustainability Report, update to the Partners
for Climate Protection plan, development of a Sustainable Pickering corporate policy
and procedures, and amendment of the Vehicle Idling By-law.
Background: Since its inception, Sustainable Pickering has evolved to become
an important focus and identifier for the City of Pickering. Throughout 2009, the
Sustainable Pickering program has continued to evolve and a unique brand has been
created, exemplified by the development of a new Sustainable Pickering logo.
On June 13, 2009 the City hosted a very successful 4th Annual Sustainable Pickering
Day event at the Pickering Town Centre shopping mall. The event was an opportunity
for the City, community partners and program sponsors to interact with members of the
community and to promote a number of programs and initiatives.
At that event, the City also launched a new, innovative and accessible website at
sustainablepickering.com. The new website has proven to be an excellent educative
and interactive resource for the community. It was designed to encourage all people in
the community to get involved in making Pickering a better place to live, work and enjoy.
The response to the new website that has been received to date has been very positive.
Based on website analysis using Google Analytics, we are seeing a monthly average of
1600 visitors to the site from within Pickering, Canada and internationally.
In 2009, the City also launched the Sustainable Pickering Challenge. The Challenge is
multi-year, community-wide program that is intended to help transform Pickering from a
suburban community to a sustainable city. Through the Challenge we hope to inspire
residents to live more sustainable lifestyles, motivate youth and schools to take positive
action, influence developers to build more sustainable communities, and encourage
businesses to adopt sustainable corporate practices.
Integrating non-traditional promotional mediums have also assisted the City in attracting
participation and interest in the Sustainable Pickering program. The new Sustainable
Pickering YouTube and flickr sites are a.means to communicate the actions of our residents,
youth and community groups. From sustainablepickering.com visitors can also link to flickr
to view event photographs and YouTube to see the City's sustainability videos.
Work also began in 2009 on Pickering's first "Measuring Sustainability Progress Report."
This online document will be completed in the spring of 2010. It will report on and analyze
baseline data on a number of the sustainability indicators identified through the City's earlier
Benchmarking Study. Work in 2009 was also initiated on a community sustainability survey
that will be undertaken in 2010.
Report OS 01-10 January 11, 2009
Subject: Sustainable Pickering Update and Work Program Page 3
03
By understanding where we are today, the City will be in a better position to determine
where it wants to be in the future. Our first Measuring Sustainability Progress Report will be
followed-, up in 2010 with the establishment of targets (short and long term) for our various
Sustainable Pickering indicators. Progress toward these targets will be measured in
subsequent years.
On-going progress has also been made in 2009 to promote the Sustainable Pickering
program through various means, including displays, advertisements, email postcard
blasts, articles and a "call-to-action" card. Existing partnerships were enhanced and
new partnerships fostered with groups, organizations and businesses that are aligned
with our Sustainable Pickering program. In 2009, a Sustainable Pickering training
presentation was also developed and given to all new City staff, including part-time
hires. ,
The Office of Sustainability continues to coordinate and be involved in numerous
sustainability events. In 2009, the Office:
• coordinated the City's involvement and community participation in Earth Hour
(March 28) and organized an Earth Hour photo contest
• assisted with Energy Conservation Week (May 17-23), Pollution Probe's Clean
Air Commute (June 22-26) and the GTA Smog Summit (June 3)
• helped facilitate naturalization projects involving local businesses
• coordinated the first annual Environmental Leadership Forum on behalf of
Environmental Stewardship Pickering
Sustainable Pickering community contribution packages were also developed in 2009
and forwarded to a number of local businesses. Contributions that are received will be
used in 2010 and future years to enhance the Sustainable Pickering program and help
ensure the City remains a municipal leader in sustainability.
Initial research was done in 2009 on the concept of "Sustainable Placemaking" and a
set of ten principles were developed (see Attachment No. 1). Further work.in
developing and applying this concept will be done in 2010.
Pickering's "lead by example" approach to sustainability requires that our municipal and
corporate by-laws, policies and procedures are consistent with our sustainability goals.
Accordingly, a staff review team will be established in 2010 to prepare Sustainable
Pickering corporate policies and procedures. In addition, the City's "Idling of Vehicles
By-law" will be reviewed and updated in 2010.
Pickering's commitment to energy conservation and meeting our greenhouse gas
reduction targets continue to be a priority. In 2009, staff initiated a review of the City's
corporate and community energy use and related greenhouse gas emissions. Results
will be compared against the targets established by the City through our Partners for
Climate Protection program. A report on the results of this review will be completed for
Council's consideration in early 2010.
Report OS 01-10 January 11, 2009
Subject: Sustainable Pickering Update and Work Program Page 4
2010 Sustainable Pickering Work Plan
The proposed 2010 work plan has been designed to take the City to the next level on
our Sustainable Pickering journey and enhance the City's position as a recognized
leader in municipal sustainability. Work will focus on the following important initiatives in
2010:
1. Completion of the Measuring Sustainability Progress Report
Once this online living website document is completed and promoted the following
tasks will be undertaken:
• refinement of indicators that could not be measured in 2009
• finalization and initiation of a community sustainability survey
• development of short and long term targets for the sustainability indicators
and an action plan to meet each target
2. Completion of a report on the City's current performance with respect to
corporate and community energy use and greenhouse gas emissions
Following the completion of this Report the following will be undertaken:
• preparation of a report to the Federation of Canadian Municipalities (FCM)
seeking confirmation of the City's completion of Milestones 4 and 5 of FCM's
Partners for Climate Protection program
3. Completion of a revised and updated Idling of Vehicles By-law for Council's
consideration
4. Preparation of a Sustainable Pickering policy and procedures
5. Planning and implementation of the 5th Annual Sustainable Pickering Day
• in 2010 Sustainable Pickering Day will be held on Saturday March 27; Earth
Hour is also recognized on that date
6. Assisting with the implementation of various sustainability events
• 2010 events include: Energy Conservation Week, Pollution Probes Clean Air
Commute, and Environmental Stewardship Pickering's second annual
Environmental Leadership Forum
7. Research on climate change adaptation
8. Continued marketing and promotion of the Sustainable Pickering Challenge
9. Continued updates and improvements to the Sustainable Pickering website
• ensuring the website remains W3 compliant to meet accessibility
requirements
• reporting on website traffic using Google Analytics
Report OS 01-10 January 11, 2009
Subject: Sustainable Pickering Update and Work Program Page 5
05
10.Continued promotion and expansion of the Sustainable Pickering community
contribution program
Conclusion
The City of Pickering's actions continue to validate its reputation a leader in the
sustainability field. A solid foundation has been built by collaborating and engaging all
members of Pickering's community. The 2010 Sustainable Pickering work plan uses
that base to propel the City forward to the next stage on our journey to creating a
sustainable city.
Attachments:
1. Sustainable Placemaking Principles.
Prepared By: Approved/Endorsed By:
Chantal Whitaker Thomas Mely uk, .C.I.P., R.P.P
Coordinator, Sustainability (Acting) Chief Administrative Officer
Doug Dickerson
City Councillor - Ward 2
Chair, Sustainable Pickering Advisory
Committee
CW:cw
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
Thomas J. inn, RDMR, CMM III
Chief Admi istrative Officer
0 6 Attachment #1 to Report OS 01-10
1 of 2
Sustainable Placemaking
What is Sustainable Placemaking?
Sustainable Pickering is about Sustainable Placemaking. It's about the transformation
of the City of Pickering from a suburban bedroom community to a sustainable city.
We are striving to transform our city into a unique place that celebrates our past,
capitalizes on our existing attributes and assets, while planning for today and future
generations. We can no longer rely solely on conventional planning processes - the
journey to achieve a truly sustainable city must employ additional ways of doing
business.
Through our Sustainable Pickering journey with the community, a variety of sustainable
placemaking principles are emerging:
The Principles
1. Draw on the expertise of the community. It is essential to recognize the talents
and assets within the community. Residents and business people know about the
history of certain places, how they function from day to day, what is important to
preserve, and what needs to change. Some of these knowledgeable people are not
those who regularly participate in public consultation exercises, and the City needs
to seek out their knowledge. All placemaking should begin in fact-finding
conversations with those who use a place.
2. Encourage collaboration at all levels. The City cannot carry out placemaking on
its own. Partners are needed at evey stage to bring about change and contribute
new ideas. Partners may include members of local organizations or community
groups, those working in community institutions, builders, developers, landowners
and business owners and many others. The earlier these partners are involved in
the process, the better.
3. Go beyond design codes; pay attention to function, appearance, and
experience. Placemaking is not a matter of simply following design guidelines.
What looks good on paper may not work on the ground. Guidelines represent best
practices, but best practices from. elsewhere may not respond to the specific
requirements and opportunities of a particular place in Pickering. Placemaking is as
much about exceptions as it is about rules. Keep asking: Is it beautiful? Is it
comfortable? Is it welcoming and accessible to all? Do people want to use the
space?
Attachment #1 to Report OS 01-10
2of2 07
4. Aim for zero impact as the ideal, in carbon and other footprints. In making.
each decision, choose the path that will lead to the best environmental outcome in
the long term. Consider: Will this choice reduce greenhouse gas emissions?
Encourage people to walk instead of drive? Improve air or water quality? Reduce
consumption and waste? Lower the use of nonrenewable energy sources?
Contribute to residents' health? Since we need to live within the constraints of our
planet, it's important to keep the size of Pickering's ecological footprint in mind.
5. Design and plan for people. In making each decision, choose the one that will
increase social interaction, that will be inclusive rather than exclusive, that offers
opportunities for encounters and conversations. The City of Pickering's public
spaces (parks, streets, sidewalks, open spaces) should be welcoming to people of
all ages and all cultures. This means paying attention to seating, safety, sightlines,
noise levels, pathways, sun, shade, and shelter, and all the other details that make
people feel comfortable in public.
6. Strive to make Pickering a unique and distinctive community. Placemaking is
about creating memorable spaces that people associate with a specific location. It is
about respecting geography (the lake, the creeks, the farmlands, the hills) and
history (Pickering's pioneer, industrial, and civic heritage). Every place in Pickering
should be recognizably part of the city, distinguishable from other places and cities.
7. Adapt to change. The world is constantly changing. Some changes we can predict,
such as the gradual aging of the population. Others we cannot foresee, such as
sudden economic shifts. Still others we are only just beginning to understand, like
climate change and the impact of new technologies. The best way to cope with
change in the face of uncertainty is to monitor actions and interventions, and use the
information from monitoring to shape future decisions.
8. Learn by doing: use pilot projects and experiments to test new ideas. Because
change is occurring quickly, there- is little time to create elaborate plans that may be
out of date by the time they are made public. A more flexible way to respond is to
keep experimenting with programs and policies to find out what works and what
doesn't. Sometimes all that is needed are.small tweaks and adjustments over time.
Sometimes the changes need to be bold and rapid to seize unique opportunities.
Some experiments will be more successful than others, but the only failed
experiment is. the one that was never tried.
9. Keep moving in the right direction; the journey will never be finished. Because
change is constant, there is never a point at which everything is perfect, finished,
complete, although improvements can be seen over time. Sustainable Pickering is a
journey, not a destination.
10. We must always strive to achieve the greater public good. Great places are
built by the community and for the community. Meeting our current needs must not
compromise the needs of future generations.
2
Caq Report To
_ Executive Committee
I KERI Report Number: OES 01-10
O Date: January 11, 2010
From Everett Buntsma
Director, Operations & Emergency Services
Subject: City of Pickering Bicentennial
- Proposed Bicentennial Program
- File: A-1440-001-10
Recommendation:
1. That Report OES 01-10 of the Director, Operations & Emergency Services
regarding the proposed City of Pickering Bicentennial Program be received;
2. That Council endorse the proposed Pickering Bicentennial Program outlined in
Appendix A (attached);
3. That City staff be authorized to coordinate the proposed Pickering Bicentennial
Program; and
4. That City staff be authorized to seek eligible grant funding and sponsorships to
offset costs for the enhanced and new Bicentennial events.
Executive Summary: The proposed Pickering Bicentennial Program features a
year long calendar of activities in 2011 in order to commemorate the City of Pickering's
Bicentennial. Pickering's Bicentennial is an important milestone in Pickering's history
and will be commemorated in a manner that is both fiscally responsible but also
appropriately respectful of this once in a lifetime anniversary.
Pickering's Bicentennial Program will primarily feature already existing City of Pickering
and community events that will have the Bicentennial Brand and Theme in 2011. In
some cases, however, the calendar of activities will include enhanced or new
Bicentennial Events wherein the additional expenses will be completely offset by grants
and/or sponsorship.
Financial Implications: Existing City of Pickering events that are part of the
Bicentennial Program will utilize existing funds in the Current Budget. The additional
cost for enhanced and/or new Bicentennial Events listed in Appendix A (attached) is
projected to be approximately $43,000 and will be included in the Proposed 2011
Current Budget. Enhanced or new events will only take place if offsetting revenue
through grants or sponsorships can be secured.
Report OES 01-10 January 11, 2010
Subject: City of Pickering Bicentennial 2011 Page 2
09
The proposed Bicentennial Brand, which includes promotions, marketing and
merchandising listed in,Appendix B (attached) total $30,000 and will be included in the
Proposed 2010 Current Budget for Council consideration and approval. The
Bicentennial Brand will be visible to residents and visitors alike and will highlight 2011
as Pickering's Bicentennial Year to Pickering, Durham Region, GTA and beyond.
Sustainability Implications: The engagement of all its citizens is a fundamental
component to achieving a sustainable community. Pickering's Bicentennial in 2011 will
serve to engage the entire community and foster civic pride.
The City's approach to realize this vision is economically sustainable in using already
existing resources and activities. And in cases where enhanced or new activities are
proposed, sponsorship or grants will offset any additional costs.
Lastly, Pickering's 2011 Bicentennial Program nurtures and supports the City's
commitment to environmental sustainability with activities such as tree plantings.
Background: On March 4, 2011, the City of Pickering will celebrate its 200th
Anniversary. Pickering's Bicentennial is an important and permanent milestone in
Pickering's rich history. Few generations can realize and participate in these once in a
lifetime celebrations. In 2011, our generation will have the special opportunity to
commemorate Pickering's Bicentennial.
Pickering's Bicentennial Program will feature a year long calendar of activities in 2011.
Please see Appendix A (attached) for listing.of the proposed Bicentennial Program. In
most cases, these events already exist and will simply feature the Bicentennial Brand
and Theme. These events include Family Day, Artfest, Take Pride in Pickering Day,
Civic Awards, Waterfront Concert Series, Treble in the Park, Christmas in the Village,
Celebrate Winter Tree Lighting, New Years Eve Family Countdown. These events are
coordinated through existing funds in the City of Pickering's Current Budget and will not
require additional funds to be part of the Bicentennial Program.
In some cases, Pickering's Bicentennial will feature enhanced events in 2011. These
represent already existing events in which enhancements are proposed to really capture
an opportunity for a special Bicentennial Commemoration. These events with
corresponding enhancements include Youth Week (youth led film debut), Pickering
Museum Village Volunteer Appreciation Reception (50th Anniversary of the Pickering
Museum Village), Steam Up & Opening (1812 Rebellion Re-enactment & Bicentennial
Ball), Canada Day (Cultural Caravan, dedication of 200 new citizens and famous
Canadian headliner), Spirit Walk (Descendents Reception). The event enhancements
total $33,000 and will be reflected in the Proposed 2011 Current Budget with offsetting
revenue from grants and/or sponsorships.
CORP0227-07/01 revised
Report OES 01-10 January 11, 2010
Subject: City of Pickering Bicentennial 2011 Page 3
1Q
In fewer cases, Pickering's Bicentennial will feature completely new events in 2011.
Only two new events will be presented in 2011 by the City of Pickering and they include
the March 4, 2011 Bicentennial Commemoration and Pickering's participation in Open
Doors 2011. The costs for these new events total $10,000 and will be reflected in the
Proposed 2011 Current Budget with offsetting revenue from grants and/or
sponsorships.
Pickering's Bicentennial also includes new events that will be coordinated by various
community organizations that want to commemorate Pickering's Bicentennial. These
new events are the responsibility of the community group and include a Speakers
Series by the Pickering Public Library, Italian Heritage Multicultural and Sporting Event
by the Ajax Pickering Italian Social Club, Heritage school presentations by Heritage
Pickering, Pickering Dolphins Invitational Bowl by Pickering Dolphins and Durham
Region Soccer Tournament hosted by Pickering Soccer Club.
All Bicentennial Programs, whether existing, enhanced or new, will feature the
Bicentennial Brand and Theme. The hallmark of the Bicentennial Brand and Theme will
be the logo and tagline. After a review of municipal best practices, it is clear that the
design of a logo and tagline is best left to professional graphic designers. The logo and
tagline must be used in various sizes and colours and must always maintain its quality
and integrity. For this reason, the Bicentennial Logo and Tagline will be created by City
of Pickering graphic design staff.
Both logo and tagline will be presented to Pickering Council in February 2010 for review
and approval before being finalized. When finalized, the Bicentennial Brand and Theme
will be used in promotions & marketing (City stationary, website, road signs, flags, street
banners), and merchandising (banners, sports badges, hand sized flags, pins etc.).
These items will promote to the world that 2011 is Pickering's Bicentennial and will
become keepsakes of this once in a lifetime anniversary. Please see Appendix B
(attached) for the Bicentennial Promotions & Marketing and Merchandising package.
The Bicentennial Logo and Tagline will be the property of the City of Pickering. Events
coordinated by community organizations and proposed to be part of the Bicentennial
Program must first meet a specific set of criteria designed by the City of Pickering
before the Bicentennial Brand will be assigned.
City of Pickering staff working group, led by Culture & Recreation Division, will
coordinate the Pickering's Bicentennial Program. Representatives from community
organizations will be invited to various meetings throughout 2010 and 2011 to assist
with the implementation of Pickering's Bicentennial Program. City Council will be
informed of all public meetings and will be invited to attend.
Clearly, Pickering's Bicentennial will bring together our community, foster civic pride and
celebrate Pickering's rich past, thriving present and hopeful future.
CORP0227-07/01 revised
Report OES 01-10 January 11, 2010
Subject: City of Pickering Bicentennial 2011 Page 4
Attachments:
1. Appendix A Pickering Bicentennial Program
2. Appendix B Pickering Bicentennial Promotions & Marketing and Merchandising
package
Prepared By: Approved/Endorsed By:
C
Marisa Carpino vBuntsm
(Acting) Division Head, Culture & Recreatio r, Operations & Emergency
Services
:mc
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering City Council
Thomas J Qu, - n, RD M III
Chief Administrative Officer
CORP0227-07/01 revised
ATTACHMENT# TO REPORT# r2LS 0/`l0
12 of--
Appendix A
Pickering Bicentennial: Proposed Program
The proposed Pickering Bicentennial Program will feature a year long calendar of
events ensuring that there are activities in every month. Many of the Bicentennial
Events will be existing City of Pickering and community events that will have
Bicentennial Themes and Branding in 2011. Some of the Bicentennial Events will be
ENHANCED OR NEW whereby the expenses will be offset by grants or sponsorship.
See the following pages for the list of existing, enhanced and new events proposed for
Pickering's Bicentennial in 2011. All events listed will have the Bicentennial Theme
and Branding. This includes:
• Bicentennial Logo
• Bicentennial Theme (tagline)
• Merchandising (banners, flags, pins; etc.)
• Bicentennial Display
i
1
ATTACHMENT #-L 'TORE PORT#ALL 1-/0
~e of 2 1 3
Proposed Existing City of Pickering Events and Enhancements in 2011:
Date Event Program Enhancement (s) Enhancement Funding
Costs
January Mayor's Bicentennial Theme & $0.00 Existing Funds
Levee Branding in Current-
Budget
January Rec. Complex Bicentennial Theme & $0.00 Existing Funds
Open House Branding in Current
Budget
February Family Day Bicentennial Theme & $0.00 Existing Funds
Branding in Current
Budget
February Heritage Day Bicentennial Theme & $0.00 Existing Funds
Branding in Current
Budget
February Seedy Bicentennial Theme & $0.00 Existing Funds
Saturday Branding in Current
Budget
March Experience Bicentennial Theme & $0.00 Existing Funds
Art Branding in Current
Budget
Civic Complex will feature
Pickering Artefacts
March In your Words Bicentennial Theme & $0.00 Existing Funds
and Branding in Current
Expressions Budget
Contest Contest Statement for
2010/11 could have
Bicentennial theme
March Earth Hour Bicentennial Theme & $0.00 Existing Funds
Branding in Current
Budget
Student winners could
receive Bicentennial pin
April Easter Bicentennial Theme & $0.00 Existing Funds
Parade Branding in Current
Budget
Floats could have
Bicentennial Theme
2
ATTACHMENT# TO REPORT# CSOI' I®
4 of
Proposed Existing City of Pickering Events and Enhancements in 2011:
Date Event Program Enhancement (s) Enhancement Funding
Costs
April Pickering Bicentennial Theme & $1,000.00 Existing Funds
Museum Branding and Enhancement in Current
Volunteer (for food and Budget plus
Appreciation Enhancement would include: beverage of additional
Reception A rece~tion to honour additional $1,000 in
the 50t Anniversary guests) Sponsorships
of-PMV which would
include past and
resent volunteers
April 20 Minute Bicentennial Theme & $0.00 Existing Funds
Pickering Branding in Current
Makeover Budget
Bags could have
Bicentennial Branding. Kids
that participate could receive
Bicentennial shoelaces.
April Take Pride in Bicentennial Theme & $0.00 Existing Funds
Pickering Day Branding in Current
Budget
Working with sponsor to (OPG & TRCA
ensure that 200 trees which already provide
are planted that day are 600 trees)
dedicated to Bicentennial.
May Youth Week Bicentennial Theme & $2,000.00 Existing Funds
Branding in Current
And Enhancement Budget plus
additional
Enhancement would include: $2,000 in
• Pickering youth take Sponsorships
a camera and make a
short film about Life
of Pickering youth.
May Mother's Day Bicentennial Theme & $0.00 Existing Funds
Tea Branding in Current
Budget
3
ATTACHMENT#-L- TO REPORT_
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15
Proposed Existing City of Pickering Events and Enhancements in 2011:
Date Event Program Enhancement (s) Enhancement Funding
Costs
May Artfest Bicentennial Theme & $0.00 Existing Funds
Branding in Current
And Enhancement Budget
Enhancements would
include the following:
• Artefact Exhibition in
Civic Complex Lobby
• Announce and
showcase
Bicentennial Song &
Contest Winner
May Steam Up Bicentennial Theme & $3,500 $2,500 for Pig
Branding Roast will be
And Enhancement (for Pig Roast offset by Ticket
and Event Sales to the
Enhancements would Supplies) Bicentennial
include the following: Ball
• one day to two day
event $1,000 Event
• Re-enactment of the Supplies will be
War of 1812 sought by
• Bicentennial Ball (Pig sponsorships or
Roast grants
May Civic Awards Bicentennial Theme & $0.00 Existing Funds
Branding
Event will feature special
Bicentennial Medal and Pin
June Ribfest* Bicentennial Theme & $0.00 Existing Funds
Branding in Current
In Budget
partnership
with City of
Pickering
June Seniors Bicentennial Theme & $0.00 Existing Funds
Month Branding in Current
Budget
Recipient would get special
Bicentennial Pin that year
4
I
ATTACHMENT#_ TOREPORT#LEa'O/-/'
_of 2
E
Proposed Existing City of Pickering Events and Enhancements in 2011:
Date Event Program Enhancement (s) ` Enhancement Funding
Costs
Date TBC Sustainable Bicentennial Theme & $0.00 Existing Funds
Pickering Day Branding in Current
Budget
June Pickering Bicentennial Theme & $0.00 Existing Funds
Museum Branding in Current
Village Budget
Kids Da
July Canada Day Bicentennial Theme & $25,000.00 Existing Funds
Branding And Enhancement in Current
($5,000 for Budget plus
Enhancements would rentals and additional
include the following: reception of $25,000 in
• Cultural Caravan citizen Sponsorships
• Swearing in ceremony) and Grants
Ceremony of 200 new ($20,000 for
Citizens (which would Canadian
include a Reception) headliner &
• Major Canadian sound
Headliner upgrades)
July Whodunit* Bicentennial Theme & $0.00 Existing Funds
Branding in Current
* in Budget
partnership Play would have a
with City of Bicentennial Theme in 2011
Pickering
July Music By The Musical Celebration taking $0.00 Festival
Bay Festival* place at Millennium Square Committee to
commemorating the offset expenses
In Bicentennial through
partnership sponsorship
with City of
Pickering
July/August/ Waterfront Bicentennial Theme & $0.00 Existing Funds
September Concert Branding in Current
Series Budget
July/August/ Treble in the Bicentennial Theme & $0.00 Existing Funds
September Park Branding in Current
Budget
.
5
ATTACHMENT# TO REPORT#
of 17
Proposed Existing City of Pickering Events and Enhancements in 2011:
Date "Event Program Enhancement (s) Enhancement Funding
Costs
September Spirit Walk Bicentennial Theme & $1,500.00 Existing Funds
Branding And Enhancement in Current
Budget plus
Enhancements would additional
include the following: $1,500 in
• A reception for Sponsorships
descendent of 1837
rebellion
October Fall Family Bicentennial Theme & $0.00 Existing Funds
Festival Branding in Current
Budget
November Teen Art Bicentennial Theme & $0.00 Existing Funds
Show Branding And Enhancement in Current
Budget ~
Enhancements would
include the following:
• Screening of youth
film from Youth Week
November Remembrance Bicentennial Theme & $0.00 Existing Funds
Day Service Branding in Current
Budget
November Santa Claus Bicentennial Theme & $0.00 Existing Funds
Parade Branding in Current
Budget
Floats could have
Bicentennial Theme
December Christmas Bicentennial Theme & $0.00 Existing Funds
Tree Lighting Branding in Current
Budget
December Make a Joyful Bicentennial Theme & $0.00 Existing Funds
Noise Music Branding in Current
Night Budget
December Christmas in Bicentennial Theme & $0.00 Existing Funds
the Village Branding in Current
Budget
6
ATTACHMENT# TO REPORT#
1 of _ o
Proposed Existing City of Pickering Events and Enhancements in 2011:
Date Event Program Enhancement (s) Enhancement Funding
Costs
December Mayor's Light Bicentennial Theme & $0.00 Existing Funds
Tour Branding in Current
Budget
Winner will get a
Bicentennial Pin
December New Year's Bicentennial Theme & $0.00 Existing Funds
Eve Family Branding in Current
Countdown And Enhancement Budget
Enhancements would
include the following:
• Time Capsule
Summary of $33,000 Existing, Funds
Total Costs in Current
for Budget plus
Enhanced additional
Events $33,000 in
Sponsorships
and Grants
Total cost for Enhancements to Existing Programs is $33,000
• Enhancements will not be made unless Grants or Sponsorships are secured to
totally offset any additional expenses
• The cost of the enhancements as well as the offsetting grants or sponsorship
revenue will be reflected in the 2011 Current Budget
I
7
ATTACHMENT#-t_,._, TO REPORT# CS 61'-f0
--'6- of
Proposed New Bicentennial Events in 2011:
Date Activity Description Costing
March 4, 2011 Commemoration of Daytime at Civic Complex: $8,400
Pickering's Birthday • A re-enactment of the
first council meeting by • $2,000 for
Backwoods Players bussing
• Invite Grade 5 students • $5,000 for
from Pickering to watch entertainment
the re-enactment • $1,400 for
event supplies
Evening at Pickering Funding from
Recreation Complex: Sponsorships
• Host a free swim and and/or Grants
skate
• Children's Entertainment
• Guests make Birthday
Cards for people in 2111
(would be placed in the
time capsule on New
Year's Eve)
• Birthday Cake for guests
April Speaker Series Talk and slideshow on Pickering Public
important and interesting Library is
200 years of events in the history of responsible for this
Pickering History - Pickering by a local historian project
an informal talk by offered at the Pickering Public
John Sabean Libra
One Weekend Open Doors Pickering Museum, Heritage, $1,600
Between June Cultural sites would open its
and August doors to the public on one To apply to
weekend. participate in Doors
Open Ontario
Heritage Trust
June Ajax Pickering Italian Combined Italian Heritage Ajax Pickering
Social Club Multi-Cultural and Sporting Italian Social Club
Event with Month Long Skill is responsible for
building Bocce Games ending this project
with a final day-long Bocce
Competition and Italian food
Festival
8
ATT€ (-_HMENT#_!___, TO REPORT#. d ES 0/- O
of
20
Proposed New Bicentennial Events in 2011:
Date Activity Description Costing
Jan-May School Presentations Present Pickering Heritage to Heritage Pickering
conducted by Public School Audience - tour is responsible for
Heritage Pickering to schools this project
On-going Book: History of Research and production of Cost to produce
Pickering Museum book book will be
Village & covered the
Pickering Museum Pickering Museum
Village Foundation Village Foundation
and offset by book
sales.
Pickering Museum
Village Foundation
is responsible for
the project
TBD Bicentennial Sports Various Invitational Various community
Tournaments Bicentennial Sports sport organizations
Tournaments will be responsible
for this project
Summary of Additional $1`0,000
Total Costs for in Sponsorships
New Events and Grants
Total Cost for NEW Bicentennial Events is $10,000
• New events will not operate unless Grants or Sponsorships are secured to offset
expenses
• The cost for new events as well as offsetting grants and/or sponsorship will be
reflected in the 2011 Current Budget
• The cost of new events that are coordinated by Community Groups would be
covered by the community group responsible for the event
9
ATTACHMENT #-Z,- TO REPORT# OE 61-10
Appendix B of---
Pickering Bicentennial: Proposed Promotions & Marketing 2
Item Description Cost
Stationary (letterhead, envelopes, Revised stationary to Existing Funds in Current Budget
folders) include Bicentennial Logo
Website Bicentennial Website Existing Funds in Current Budget
Community Page Header Bicentennial Logo on Existing Funds in Current Budget
Header
City of Pickering Bicentennial Finger Board $2,000
Road Signs Signs on Pickering
gateways
• 4 Signs
Bicentennial Flag To be flown at all Municipal $600
Buildings
• 15 Municipal
Facilities
Bicentennial Street Banners To be installed at City $2,400
Centres and on display
year round in 2011
• 20 Banners
Print Advertising All print advertisement will . Existing Funds in Current Budget
have the Bicentennial Logo
Summary of Total Costs for Existing Funds in Current Budget
Promotions and Marketing plus additional $5,000 that will be
proposed in the 2010 Current
Budget
• Promotions and Marketing expenses total $5,000 and will be reflected in the
2010 Current Budget
1
ATTACHMENT# a.._ TO REPORT# b5S PJ_/a
22 _of a
Pickering Bicentennial: Proposed Merchandising
Item Rationale Cost
Sponsorship Package To ensure we can engage $1,000
the local business
community in the Printing costs
Bicentennial by supporting
and sponsoring events
through monetary or in-kind
donations.
Display Units to be featured at Display would promote $11,000
various City Facilities and at Pickering's Bicentennial
various events throughout 2011 with history, photos,
resent day information etc.
Bicentennial Sports Badges To be given to all Pickering $4,000
sports teams and worn on
jerseys in 2011
• Teams include PHA,
PSC, Pickering
Dolphins, Pickering
Cricket Club etc.
• 10,000 Badges
Bicentennial Hand Sized Paper To be given out at special $5,000
Flags events
• 5,000 Flags
Bicentennial Pins To be given out at special $2,000
events
• 5,000 Pins
Bicentennial Certificates To be given to babies born $500
in 2011 or seniors
celebrating their 100th
Birthday
Shoelace To be given out to children $500
at various events
• 500 Shoelaces
Tattoos To be given out to children $1,000
at various events
• 20,000 Tattoos
Summary of Total Costs for $25,000 that will be proposed in
.Merchandising the 2010 Current Budget
• Merchandising expenses total $25,000 and will reflected in the 2010 Current
Budget
In Summary:
In addition to existing funds in Current Budget, $30,000 will be proposed in the 2010
Current Budget to cover additional costs for the proposed Bicentennial Promotions and
Marketing expenses ($5,000) and Merchandising expenses ($25,000).
2
C~ o0 REPORT TO
EXECUTIVE COMMITTEE
PICK RIVC. Report Number: CS 01-10
Date: January 11, 2010
23
From: Gillis A. Paterson
*Director, Corporate Services & Treasurer
Subject: 2010 Interim Levy and Interim Tax Instalment Due Dates
Recommendation:
1. That Report CS 01-10 of the Director, Corporate Services & Treasurer be
received;
2. That an interim levy be adopted for 2010 for all of the realty property classes;
3. That the interim levy tax instalment due dates be February 26 and April 28, 2010;
4. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, including altering due dates, in
order to ensure the tax billing process is completed;
5. That the attached draft by-law, providing for the imposition of the taxes, be
enacted; and,
6. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
Executive Summary: Each year, prior to the adoption of the estimates for the year,
Council authorizes the adoption of an interim levy. Under Provincial legislation, the
interim levy can be no more than 50% of the previous years annualized taxes.
The tax levy raises funds that are used for the continuing operations of the City, Region
and the School Boards.
Financial Implications: Adoption of the recommendations and passing the By-law
will allow staff of the Corporate Services Department to bill the 2010 interim levy to all
properties. Passing of the By-law will assist the City of Pickering to meet its financial
obligations and reduce any borrowing costs. (The first school board payment is due on
March 31, 2010).
Report CS 01-10 January 11, 2010
Subject: 2010 Interim Levy and Interim Tax Instalment Due Dates Page 2
24
Sustainability Implications: Council authority is required in order to raise property tax
revenue, prior to approving 2010 budgets and setting tax rates for the City. This
revenue will allow each of the'bodies (City, Region and School Board) to meet
expenditures and maintain financial sustainability pending approval of the respective
2010 Current Budgets.
Background: In accordance with the Municipal Act, 2001, as amended, the City
issues Interim tax bills based on the previous year's annualized taxes.
The recent Province-wide re-assessment however, is not taken into consideration when
calculating the interim taxes payable. For those property owners whose assessment
increases or decreases, the impact of the assessment change will be reflected on the
2010 Final tax bill, which has two instalment dates. If a property experienced an
assessment increase, due to an additional supplementary or omitted assessment, or a
decrease in assessment due to an appeal, demolition or class change, the 2010 interim
levy would be based on the adjusted annualized 2009 taxes. However, for those
taxpayers that utilize the City's Pre-authorized Payment Plan (PAP), they will have the
benefit of spreading any potential tax increase due to re-assessment over the five
instalments that occur after the budgets of the City of Pickering have been passed and
after the Province sets the 2010 (final) education tax rates. (The City currently has
approximately 6,800 ratepayers using the PAP program.) Taxpayers who have taxes
included with their mortgage payments pay their taxes over a 12-month period and also
do not experience the impact of re-assessment to the same extent as a taxpayer who
pays their taxes on the four regular instalment due dates. ,
Changes to the Billing Schedule
Recommendation 4, will allow the Director, Corporate Services & Treasurer some
latitude, limited by Provincial legislation, in effecting whatever may be necessary in
order to ensure that the taxes are billed properly and in a timely fashion. It was always
staff's understanding that Recommendation 4 would be used to change the due dates
by a few days in order to meet Provincial legislation requirements. (Section 343,
subsection one of the Municipal Act states the property owner must have at least
twenty-one days to pay their taxes.) A report would be prepared to Council if there was
a substantial delay in the billing of the interim taxes.
Attachments:
1. By-law to establish the 2010 Interim Instalment Due Dates
Report CS 01-10 January 11, 2010
Subject: 2010 Interim Levy and Interim Tax Instalment Due Dates Page 3
Prepared By: Approved / Endorsed By:
racy Parsons Gillis A. Paterson
O (Acting) Coordinator Taxation Services Director, Corporate Services & Treasurer
GAP:tp
Attachment ,
Copy: Chief Administrative Officer
i
Recommended for the consideration of
Pickering City Council
AT~or~a's . inn, R R., CMIVI
Chief Administrative Officer
ATTACHMENT#... M REPORT#.a_1D1" 10
26 THE CORPORATION OF THE CITY OF PICKERING.
BY-LAW NO.
Being a by-law for the collection of taxes and to establish the
instalment due dates for the Interim Levy 2010.
WHEREAS Section 317, of the Municipal Act, 2001, S.O.2001, c.25, as amended,
provides that the council of a local municipality may, before the adoption of the
estimates for the year, pass a By-law levying amounts on the assessment of property, in
the local municipality ratable for local municipality purposes; and
WHEREAS, the Council of the Corporation of the City of Pickering deems it appropriate
to provide for such an interim levy on the assessment of property in this municipality.
NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. The amounts levied shall be as follows:
a. For the residential, pipeline, farmland and managed forest property classes
there shall be imposed and collected an interim levy of:
If no percentage is prescribed, 50% of the total taxes for municipal
and school purposes levied in the year 2009.
b. For the multi-residential, commercial and industrial property classes there
shall be imposed and collected an interim levy of:
If no percentage is prescribed, 50% of the total taxes for municipal
and school purposes levied in the year 2009.
c. For the payment-in-lieu property classes, there shall be imposed and
collected an interim levy of:
If no percentage is prescribed, 50% of the total taxes for municipal
and where applicable for school purposes, in the year 2009.
2. For the purposes of calculating the total amount of taxes for the year 2010 under
paragraph one, if any taxes for municipal and school purposes were levied on a
property for only part of 2009 because assessment was added to the collector's roll
during 2009, an amount shall be added equal to the additional taxes that would have
been levied on the property if taxes for municipal and school purposes had been
levied for the entire year.
3. The provision of this By-law apply in the event that assessment is added for the year
2009 to the collector's roll after the date this By-law is passed and an interim levy
shall be imposed and collected.
By-law No. Page 2
27
4. Taxes shall be payable to the Treasurer, City of Pickering. .
5. When not in default, the payment of taxes, or any instalment thereof, may also be
made at any financial institution permitted by Subsection 346 (2) of the Municipal
Act, 2001, S.O. 2001 c. 25, as amended.
6. The Treasurer may mail, or cause to be mailed, all notices of taxes required in
accordance with the provisions of the Municipal Act, 2001, S. 0. c. 25, as amended,
to the address of the residence or place of business or to the premises in respect of
which the taxes are payable unless the taxpayer directs the treasurer in writing to
send the bill to another address, in which case it shall be sent to that address.
Notices will not be mailed to tenants. It is the responsibility of the person taxed to
notify and collect taxes from tenants or other persons.
7. The Treasurer is hereby authorized to accept part payment from time to time on
account of any taxes due, in accordance with the provisions of subsection 347 (1)
and (2) of the Municipal Act 2001, S.O. c.25 as amended, and to give a receipt for
such part payment under Section 346 (1) of the Municipal Act 2001, S. 0. c.25, as
amended.
8. The Treasurer is hereby authorized to prepare and give one separate tax notice for
the collection of 2010 taxes, one notice being an INTERIM notice, with two
instalments under the provisions of Section 342 of the Municipal Act 2001, S.O.
2001, c.25 as amended, as follows:
INTERIM Tax Notice
- Due date of the first instalment February 26, 2010
Due date of the second instalment April 28, 2010; or either date
adjusted by the Director, Corporate Services & Treasurer.
9. Except in the case of taxes payable in respect of assessments made under Sections
33 and 34 of the Assessment Act, R.S.O. 1990, c.A31, as amended, the late
payment charge of one and one-quarter percent for non-payment of taxes and
monies payable as taxes shall be added as a penalty to every tax or assessment,
rent or rate of any instalment or part thereof remaining unpaid on the first day of
default and on the first day of each calendar month thereafter in which such default
continues pursuant to subsections 345 (1), (2) and (3) of the Municipal Act 2001,
S.O. c.25 as amended. The Treasurer shall collect by distress or otherwise under
the provisions of the applicable statutes all such taxes, assessments, rents, rates or
instalments or parts thereof as shall not have been paid on or before the several
dates named as aforesaid, together with the said percentage charges as they are
incurred pursuant to sections 349, 350 and 351 of the Municipal Act 2001, S.O.
c.25 as amended.
10. In the case of taxes payable in respect of assessments made under Sections 33 and
34 of the Assessment Act, R.S.O. 1990, c.A.31, as amended, the late payment
charge of one and one-quarter percent for non payment of taxes and monies
payable as taxes shall be added as a penalty to every tax so payable remaining
By-law No. Page 3
28
unpaid on the first day after twenty-one days from the date of mailing by the
Treasurer of a demand for payment thereof and on the first day of each calendar
month thereafter in which default continues pursuant to subsections 345 (1), (2) and
(3) of the Municipal Act 2001, S.O. c.25 as amended. It shall be the duty of the
Treasurer immediately after the expiration of the said twenty-one days to collect at
once by distress or otherwise under the provisions of the applicable statutes, all
such taxes as shall not have been paid on or before the expiration of the said
twenty-one day period, together with the said percentage charges as they are
incurred pursuant to sections 349, 350 and 351 of the Municipal Act 2001, S.O.
c.25 as amended.
11. Nothing herein contained shall prevent the Treasurer from proceeding at any time
with the collection of any rate, tax or assessment, or any part thereof, in accordance
with the provisions of the statutes and By-laws governing the collection of taxes.
12. Where tenants of land owned by the Crown or in which the Crown has an interest
are liable for the payment of taxes and where any such tenant has been employed
either within or outside the municipality by the same employer for not less than thirty
days, such employer shall pay over to the Treasurer on demand out of any wages,
salary or other remuneration due to such employee, the amount then payable for
taxes under this By-law and such payment shall relieve the employer from any
liability to the employee for the amount so paid.
13. If any section or portion of this By-law is found by a court of competent jurisdiction to
be invalid, it is the intent of Council for the Corporation of the City of Pickering that
all remaining sections and portions of this By-law continue in force and effect.
14. That this By-law is to come into effect on the 1 st day of January, 2010.
BY-LAW read a first, second and third time and finally passed this 11th day of
January, 2010.
David Ryan, Mayor
Debbie Shields, Clerk