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HomeMy WebLinkAboutCS 45-09 Cry REPORT TO EXECUTIVE COMMITTEE PICKERING Report Number: CS 45-09 Date: December 14, 2009 87 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2010 Interim Spending Authority Recommendation: 1. That Report CS 45-09 from the Director, Corporate Services & Treasurer be received; 2. That the 2010 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1, pending approval of the formal 2010 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Executive Summary: Not applicable Financial Implications: Adoption of interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization for the payment of salaries and wages and such other accounts as may be necessary for normal day-to-day operations of the City. At the conclusion of the Budget process, all interim current operating appropriations are nullified and replaced with the detail appropriations as approved by Council. Sustainability Implications: Interim Spending Authority is required to maintain the operations of the City pending approval of the 2010 Current Budget. Without this approval the City is unable to maintain financial sustainability during this period. Report CS 45-09 December 14, 2009 Subject: 2010 Interim Spending Authority Page 2 Background: Each year, pending approval by City Council of the annual Operating Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. The 2009 Current Budget was considered by Council in May 2009. The 2010 Budget may prove to be as challenging as 2004 to 2009 due to the City's unique fiscal situation. Therefore, we are seeking approval to provide for interim spending authority for up to the first six months of 2010 or when Council approves the 2010 Budget, whichever occurs first. Appropriate adjustments have been made in the departmental appropriations listed as Attachment 1 where the spending patterns indicates.that something greater than 6/12's will be necessary for the first six months of 2010 such as snow clearing (Roads) activity. Due the requirements of Public Sector Accounting Board (PSAB) coming into effect starting January 1, 2009, small capital items are included. While there is a minor provision for small capital expenditures from current funds, any capital projects proposed prior to the approval of 2010 Capital budget will require specific approval by Council. Attachment: 1. 2010 Interim Appropriations for Current Budget Operating Expenditures Prepared By: Approved / Endorsed By: Caryn Kong - Gillis A. a erson Senior Financial Analyst - Capital & Director, Corporate Services & Treasurer Debt Management GAP:ck Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council Th mas J. ue , RD , CMM 111 Chief Adminis tive Officer A'1'TACIimw #-i-TO REP©RT #_L: 4A - 89 CITY OF PICKERING 2010 INTERIM CURRENT OPERATING APPROPRIATIONS 2009 2010 (Jan 1- June 30) APPROVED Interim Appropriation BUDGET BUDGET Mayor Ryan $137,718 $68,859 B.Littley, Reg. Coun. Ward 1 67,503 33,752 B. Mclean, Reg. Coun. - Ward 2 69,395 34,698 R. Johnson, Reg. Coun. Ward 3 86,029 43,015 J. O'Connell, City Coun. - Ward 1 73,633 36,817 D. Dickerson, City Coun. Ward 2 80,187 40,094 D. Pickles, City Coun. - Ward 3 75,165 37,583 Council Support 327,286 163,643 2121 C.A.O. Office 529,481 264,741 2129 Customer Care Centre 324,161 162,081 2192 Office Of Sustainability 890,560 445,280 2139 Human Resources 523,540 261,770 2141 Health & Safety 122,924 61,462 2125 Legal Services 289,366 144,683 2122 Clerks Office 533,353 266,677 2191 Records Management & Elections . 88,263 44,132 2199 Print Shop/Mail Room 394,222 197,111 2220 By-law 706,619 353,310 2293 Animal Services 396,291 198,146 2127 Finance (Accting, Taxes & Payroll) 2,576,183 ' 1,288,092 2133 Supply & Services 345,951 172,976 2196 Information Technology 1,437,287 718,644 2710 Operations & Emerg.Services-Admin. 502,675 251,338 2241. Emerg. Operations-Claremont 167,452 83,726 2240 Fire Protection 13,075,045 6,537,523 2290 Mun. Prop. Eng. & Admin. 1,938,818 969,409 ill 2320 Roads 5,579,245 3,347,547 2132 Property Maintenance 642,895 321,448 2230 Crossing Guards 336,000 168,000 2325 Street Lights 734,500 367,250 2430 Environmental Services 179,184 89,592 2718 Parks 3,166,303 1,583,152 2315 Operations Centre-Municipal Garage 989,926 494,963 2124 Civic Complex 467,589 233,795 2572 Senior Citizens Centre 298,073 149,037 2711 Cult. & Rec. Admin. 995,997 497,999 2712 Programs 2,277,921 1,138,961 2713 Dunbarton Pool 263,590 131,795 2715 Don Beer Arena 970,204 485,102 2719 Community Centres 649,642 324,821 2731 Recreation Complex - Central Core 2,533,846 1,266,923 2733 Recreation Complex - Pool 872,644 436,322 2735 Recreation Complex - Arenas 711,860 355,930 2744 Museum 519,015 259,508 2610 Plan & Develop - Admin 935,648 467,824 2611 Planning 1,774,998 887,499 2612 Building Services 954,829 477,415 2613 Development Control 505,239 252,620 2630 Committee of Adjustment 8,700 4,350 2743 Heritage Pickering 3,950 1,975 2745 Libraries 4,533,911 2,266,956 General Government Expenses-Various 12,080,636 5,282,393 Capital-Equipment & Furniture 200,000 TOTAL $ 68,745,452 $ 34,372,726