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Home My WebLink AboutPD 32-09 78 Cirq 00 REPORT TO ' -PLANNING & DEVELOPMENT ICKERING COMMITTEE Report Number: PD 32-09 Date: December 7, 2009 From: Neil Carroll Director, Planning & Development Subject: Procedure for Council consideration of site specific exceptions to Council Adopted Development Guidelines City of Pickering Recommendation: 1. That Council endorse the procedure outlined in Report PD 32-09 for use in processing applications requesting a site specific exception to a Council Adopted Development Guideline that is not associated with a planning application under the Planning Act requiring Council's consideration; 2. That staff follow the endorsed procedure for processing the request of James Micklewright, 447 Toynevale Road, for a site specific exception to the Rosebank Neighbourhood Development Guidelines. Executive Summary: James Micklewright, owner of 447 Toynevale Road (located at the south-east corner of Toynevale Road and Oakwood Drive), submitted a request to the City for a site specific exception to the Rosebank Neighbourhood Development Guidelines, in order to pursue a land severance application to sever the subject property to create an additional building lot. The Planning & Development Committee considered Report PD 28-09 on this matter at its meeting of October 5, 2009, and referred the matter to staff. Committee did not wish to consider any action respecting the request without first receiving public comment. Currently there is not a Council approved procedure for. responding to requests for site specific exceptions to approved Neighbourhood Development Guidelines that are not associated with a Planning Act application (such as Plan of Subdivision, Official Plan Amendment, Zoning By-law Amendment) requiring Council's consideration. Consequently staff has prepared a procedure for Council's consideration and endorsement. Should Council endorse the recommended procedure, staff will process the request of James Micklewright in accordance with the procedure, and bring an Information Report and Recommendation Report forward for Council's consideration. - I Report PD 32-09 December 7, 2009 79 Subject: Procedure for Site Specific Amendments to Council Adopted Development Guidelines Page 2 Financial Implications: An application fee of $350.00 is recommended to help offset City processing costs. This fee will be added to the Planning & Development Schedule of Application Fees. Sustainability Implications: Establishing an amendment application and procedure will provide land owners with an opportunity to have requests for site specific exceptions to Neighbourhood Development Guidelines considered by Council, and will ensure opportunity for public comment. Background: The Compendium Document to the Pickering Official Plan contains Development Guidelines for various neighbourhoods in the City. These guidelines act as a bridge between Official Plan policy and Implementing Zoning By-laws and are approved by Council. Development applications must conform to the direction provided by the Guidelines. Amendments to the Guidelines require Council approval and may be considered through the review of associated development applications submitted under the Planning Act (such as Draft Plan of Subdivision, Official Plan Amendment and Zoning By-law Amendment). However, there are application processes, such as land severance, that do not come before Council for consideration, and which therefore do not provide the opportunity for Council's concurrent consideration of site specific exceptions to the Development Guidelines. The land severance proposed by James Micklewright at 447 Toynevale Road is such an example. Staff brought forward Report PD 32-09 to the Planning & Development Committee at its October 5, 2009 meeting, setting out a recommended procedure for the processing/notification of the Micklewright exception request. However, Committee referred the matter to staff advising that it did not wish to deal with the matter without first receiving public comment. Consequently, this report sets out a recommended procedure for the processing of requests for site specific exceptions to Council approved Development Guidelines for development proposals that are not associated with a Planning Act application requiring Council's consideration. The procedure includes the opportunity for the public to provide comment, prior to bringing the matter to Committee for consideration. While staff do not anticipate receiving site specific Development Guideline amendment requests on a regular basis, it is important to develop a procedure to address future applications. Report PD 32-09 December 7, 2009 Subject: Procedure for Site Specific Amendments to 80 Council Adopted Development Guidelines Page 3 Discussion: A procedure to address requests for a site specific exception to Council Adopted Development Guidelines, not associated with a Planning Act land use application requiring Council's consideration (such as Draft Plan of Subdivision, Official Plan Amendment, Zoning By-law Amendment), will assist staff and Council to effectively consider such requests. It is recommended that the following procedure be endorsed: • land owner to submit a completed application form and fee ($350.00), along with supportive information, planning rationale, and conceptual plans (application form to be developed); • Planning & Development Department to seek area resident and agency input through: o a mail out to neighbouring residents within a 150 metre radius of the subject property and external agencies (potentially impacted by the proposal), outlining the proposal, requesting comments, and advising of the date for a Resident Information Meeting; o posting information respecting the application on the City's website until the day of the Resident Information Meeting; • Resident Information Meeting to be held on the same day as the Planning & Development Committee Meeting, where residents and other interested parties are able to express their opinions respecting the proposal; • Planning & Development Department to prepare a Recommendation Report for consideration at a Planning & Development Committee Meeting, once the Department is in a position to comment on the application. Should this procedure be endorsed, the Planning & Development Department will create an application form for this purpose and shall apply the application fee. However, considering that the request of James Micklewright was submitted to the City prior to the establishment of a formal application process or fee, staff will process this specific application without a formal application form or fee. Further, should Council endorse the recommended procedure, staff will process the request of James Micklewright in accordance with the procedure, and bring an Information Report and Recommendation Report forward for Council's consideration. l Report PD 32-09 December 7, 2009 81 Subject: Procedure for Site Specific Amendments to Council Adopted Development Guidelines Page 4 Prepared By: Approved/Endorsed By: L r shley Yea ood Neil Carroll P tanner I Director, Planni & Development Lynd aylor MCI, RPP Manager, Development Review AY: LT:ld Copy: Chief Administrative Officer Recommended for.the consideration of Pickering City Council --7v,.e 6-Ax M Cf Thoma J. Q n, RD . CMM Chief Admi trative Officer I