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Home My WebLink AboutSeptember 28, 2009 (Special) (2) Special Meeting of Council i Pickering Civic Complex Main Committee Room Monday, September 28, 2009 9:00 am - 4:00 pm City Oo Special Council Meeting Agenda PICKERIN Monday, September 28, 2009 Main Committee Room 9:15 am - 9:00 am Continental Breakfast will be served MEETING IS OPEN TO THE PUBLIC IN ACCORDANCE WITH THE MUNICIPAL ACT. NO PUBLIC DELEGATIONS DUE TO STRATEGY SESSION. THERE WILL BE NO FORMAL COUNCIL DECISIONS MADE AT THIS MEETING. 1) CALL TO ORDER II) DISCLOSURE OF INTEREST III) STAFF PRESENTATIONS TIME TOPIC LEADERSHIP , 9:15 am -10:30 am Roads Needs Strategy R. Holborn Division Head Municipal Property & Engineering 10:30 am-10' 45: am BREAK: 10:45 am-12 noon Bi-Centennial Event S. Reynolds Division Head Culture & Recreation 12 noon =-12:30 rn ` . LUNCH 12:30 pm - 1:30 pm Fence Needs Strategy R. Holborn Division.Head Municipal Property & Engineering 1:30 pm - 2:30 pm On-Street Parking A. Allison Cit Solicitor 2:30 m - 2:45 m BREAK 2:45 PM - 3:15 pm Petticoat Creek Pool T. J. Quinn Re-development Chief Administrative Officer and T. Melymuk (Acting) Chief Administrative Officer Accessible For information related to accessibility requirements please contact P I C I< E P N G Linda Roberts . Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Irobertse-ciNofoickerina.com TIME TOPIC LEADERSHIP 3:15 pm - 4:00 pm Councillors' Insurance G. Paterson Coverage Director, Corporate Services & Treasurer A. Allison City Solicitor IV) CONFIRMATION BY-LAW V) ADJOURNMENT • Special Council Mondav SePtember 28 2009 ~i Road Needs Strategy Road Needs Slru'eqv Road Needs Strategy I Includes; Urban Road Network "<T • Rural Road Network • Structures (Bridges & Major Culverts) Road Needs Stra~eny Purpose of Presentation a) To draw Council's attention to the magnitude of road and bridge needs in Pickering b) To introduce defined Road Rehabilitation Strategies in order to meet the road needs economically c) To identify a list of priorities for future budgets and grant/funding program opportunities i 1 • Road Needs Strategy .r -nar Intrastructure"Summary- Total Value of Assets. Structures Bridges 41 . $35.6 million Culverts (over 3m) 15 $7.3 million Total structures 56 $42.9 million Roads Asphalt 288.5 tons Gravel 112.6 kms Surface Treatment 24.4 kms Total Road Centreline 425.5 kms $243.25 million PSAe C•kvla -9 2008 S's Road Needs Strategy - ^r+{ty~r.. -ter,..- , ~,~,r:.:!1?~•..'.. _ - Past Practice; Review various Technical Reports • - Structural Appraisal Report 2008 (AECOM) - Road Needs Study 2005 (AECOM) • Identify the "Worst" (Now Needs) Assets - Forward as recommended projects for either complete reconstruction or urbanization Road Needs Statagy A New Strategic Ap}xoach • 2008 PSAB work created anew "database for road information • Pickering has a road "bubble" ahead, 60% of all urban roads were built on or after 1980. * Preserving the road base (with an average life cycle of 40 years) will become critical • The Federal Gas Tax funding has created an opportunity to implement "green" strategies for road rehabilitation, such as resurfacing • PSAe o•m -iV Uro . Road Saco", • 2 ~ • Road Needs Strateg Ifk- Existing Informational Resources, • Road Needs Study 2005 (AECOM) t • Structural Appraisal Report 2008 (AECOM) • Development Charges By-Law • Recent PSAB Road Calculations • Minimum Maintenance Standards - Road Classification • Official Plan - Road Classification • Regional Road Servicing & Financing Studies Road pi, fmllln For-Road Rehabilitation Strategies; • Transportation Network • • Traffic Volumes (AADT) (through roads) • Pavement Condition Index (1-100) • Road Lifecycle (base, surface) • Road Safety Concerns (accident reports) • Review of Informational Resources • Maintenance Costs & Frequency • Community Input Road Needs S:rategy Raad Rehabilitation Strategies I Rural Area Gravel Surface Gravel Road Patching/ Resurfacing' (Granular': or Gravel Road Reconstruction Limestone) Surface Treatment (upgrade to hard surface) Asphalt Treatment (upgrade to hard surface) Hard Surface Asphalt PatchingI Crack Sealing' (Surface Treatment or Resurfacing Asphalt) Reconstruction Pulverize (revert back to gravel surface) • Mamtanm,ce actmbes • i 3 Road Needs Strategy PI& Road Rehabilitation Strategies; • Urban Area Gravel Surface Gravel Road Patching I Resurfacing' (Granular'A' or Surface Treatment (upgrade to hard surface) Limestone) Asphalt Treatment (upgrade to hard surface) Hard Surface Asphalt Patching! Crack Sealing' (Surface Treatment or Resurfacing " Asphalt) Reconstruction Urbanization •Mam[enance aelmaes " Road Needs Strategy C-4 Investment Asphalt ]Maintenance Strategies. Plan; ,m • a,,~a, a Goad Road, C. Less, Road Needs S!rateay Sample Photos- Rehabilitation Strategies 'RURAL RURALAREA GRAVEL R=CAONREASTRUCTION UPGRADE TO SURFACE TREATMENT EIGHTH CONCESSION ROAD SEVENTH CONCESSION ROAD • 4 I • Road Needs Stralegy Sample Photos - Rehabilitation Strategies Mill, ~j RURALAREA RURALAREA UPGRADE TO ASPHALT SURFACE RESURFACING (SURFACE TREATMENT) SIDELINE 16 PICKERING I UXBRIDGE TOWNUNE Road Needs Stfa~eay i Sample Photos - Rehabilitation Strategies i RURALAREA v. RURALAREA RESURFACING (ASPHALT TREATMENT) ASPHALT ROAD RECONSTRUCTION WHITEVALE ROAD SIXTH CONCESSION ROAD Sample Photos - Rehabilitation Strategies . i 1 1 r URBAN AREA RESURFACING GLENANNAROAD • 5 • Sample Photos - Rehabilitation Strategies URBANAREA URBANAREA RECONSTRUCTION URBANIZATION LNERPOOLROAD WELRUS STREET Road Needs S:rategy Sources Of Funding; • Property Taxes • • Debt • Federal Gas Tax • Development Charges • COMRIF / BCF / ISF type programs • Special Road Levy for Resurfacing • Local Improvement Charges • Boundary Road Agreement Cost Sharing Next Steps; • Feedback from Council for Draft 2010 Capital Budget Future Road Needs Study Update • Creation of an inter-departmental team to oversee a Road Needs Strategy. • Report to Council (adopt a Road Needs Strategy complete with a multi-year forecast of needs) late 2010 early 2011 • I 6 • Road Needs Strategy • .4 cR 1F • • I 9/25/2009 c•v'! Bicentennial 1811 -2011 I Special Meeting of Council lsirotegy ses:brl Monday, September 28, 2009 Pickering Bicentennial 1811-2011 Purpose • update Council on activities that have occurred to date • have Council concur with spending of 2009 approved budget • discuss potential 2010 8 2011 budget implications • obtain Council input on potential next steps aryofpckermg com 1 Pickering Bicentennial 1811 - 2011 - Historic Milestones • March4,1811, first Township meeting was held • 1911, Pickering's centennial celebration included a grand concert, with a large choir, sporting events, and addresses by special guests in Brougham • January 1, 1974, Pickering was raised to the status of Town from Township upon the creation of the Regional Municipality of Durham ICI • January 1, 2000 the Town became the City of Pickering I • Bicentennial celebrations are now being planned for 2011 c,tyofpckemg mm • 1 9/25/2009 • 4a Pickering Bicentennial f - 1811-2011 Vision To commemorate Pickering's Bicentennial in 2011, the City of Pickering envisions a year long celebration of events, functions, activities, ceremonies and gatherings, organized in partnership with our community. ctyorpckenng com C*4 Pickering Bicentennial 1811-2011 City Participation City of Pickering staff have held meetings to discuss the ways in which the City can participate in the Bicentennial. The ideas include: • theme existing City of Pickering events in 2011 as Bicentennial • introduce new or enhance established events to celebrate the Bicentennial (i.e.. March 4, 2011 Township Meeting Reenactment, Enhanced Steam Up & Opening event at the Museum) • invite the Community to participate in City events and/or to hold their own Bicentennial event • market the Bicentennial program through use of logo and branding. Both the corporation and the community could participate in the marketing of the Bicentennial program (city stationary, banners, pins, hats, badges). clyorpckenng com Pickering Bicentennial 1811 -2011 i Call for Participation • City staff have researched and discussed a variety of opportunities • City staff met together and with various community sectors to assess _ the level of interest in participating in Pickering's Bicentennial celebrations • groups consulted include: arts, heritage, culture, youth, seniors, church groups, sports organizations, community groups and service clubs • community festival & event application developed to assist process n!ydf ,ke,tng com • 2 9/25/2009 • ~a Pickering Bicentennial 1811-2011 Community Participation Based on meetings with community organizations, staff have identified 4 ways for community organizations to participate in Pickering's Bicentennial Celebrations: 1. apply the Bicentennial theme to a pre-existing event or program 2. participate in a 2011 City run event such as Canada Day, Celebrate Winter, Artfest, Summer Concerts 3. plan a new program or event as an individual group or in collaboration with other groups (e.g. cup tournaments, cultural caravan) 4. add to their own brand with the Bicentennial logo and slogan (hats badges, uniforms, promotions) cilyofp,Cker,ng ccm 4a Pickering Bicentennial 1811 - 2011 2009 Budget Items 2009 Budget includes two budget items in support of this program. $20,000 designated for program development consultant. These funds • would be applied to hire a consultant to: • determine, with input from staff and the community, a list of Bicentennial programs • develop 2010 and 2011 Bicentennial budgets • research available grants and complete grant applications • develop a sponsorship program • identify best approach to coordinate Bicentennial program • provide recommendations to staff for Council approval c,tyofpckering com Pickering Bicentennial 1811 - 2011 2009 Budget Items (continued) The second item included in the 2009 Budget is $10,000 which has been designated as preparation monies for the Bicentennial. These funds would be used towards: , • further development of branding, style and guidelines • beginning development of a Bicentennial web page • professional printing & production of sponsorship and planning promotions cityorpzkeruy com • 3 9/25/2009 • 7Next ring Bicentennial 1811 -2011 Steps btain council's concurrence to proceed • hire a program development consultant to develop program and research available grants etc. • hire a design consultant to develop logo and branding i • 4 9/25/2009 • 2009 Special Meeting of Council Monday Sepleniber28 Fence Needs Strategy Fence Needs Strategy • Duberry Drive & Dellbrook Plaza Purpose of Presentation a) To draw Council's attention to the scope of fencing repair needs throughout the City of Pickering b) To determine who is responsible for these repairs through the establishment of policies 1 'i 9/25/2009 • ~rT~. 7,17 Background r The City of Pickering has over 60 kilometers of property line fences that are adjacent to City owned or maintained property ➢ Presently no policy regarding management of fences or placement offences to determine ownership ➢ Fencing issues apply to existing subdivisions (repair/replacement) and new subdivisions (construction/future maintenance) Fence Needs Strategy r Fence Types • a) Noise Attenuation Barriers on Major Roadways and Railway Corridors b) Divisional Fences Adjacent to ParksNNalkways c) Screen/Privacy and Decorative Fences on City & Regional Roadways d) Entry/Gateway Features F,.-nce Needs Strategy PI ERNA Inventory Summary Type of Fenr._. Pororkiai _ Kilometerc. Estimated Es maiea Uml Cost 7 t co-,t ti (Remove 8,... Noise Attenuation Regional Roads 13 km $170 /m u.a million City, Hydro, 4 km Railway Divisional city 38 km $120 /m $4.6 mlllicn Screen/Pdvacy & City/Regional 7 km $1401m $1 million Decom ive Fences Entry/Gateway City/Regicnal Cost depends Cost depends Features on design on design Total $8.5 million 2 9/25/2009 • Fence Needs Strategy Fence Types - Noise Attenuation Fence • Required by MOE to control noise levels • Majority Installed on property line - ' • Typically located on arterial roads and railway corridors Tn ~ I St. Martins Drive & Brock Rd, south of Wayfarer Lane DellbrookAve. Fence Needs Strategy Fence Types - Divisional Fences Adjacent to City Property • Non road fences installed between private property and parkslgreenspace or walkways Identify property line • Prevent encroachment and trespassing Cedarwood Court Walkway Strouds Lane west of Whites Road into Green Space Maple Ridge Park Woodview Drive to Brimwood Court 3 9/25/2009 • Fence Needs Strategy ar Fence Types - Screen/Privacy and Decorative Fences • Decorative and/or screen/privacy fences on City/Regional roadways (non-acoustic) • installed for trespassing protection and aesthetics 1 _ Dixie Rd & Maple Gate Road Fence Needs Strategy Valley Farm Road, north of Strouds Lane between Greenmount Street Spruce Hill Rd. & Whites Road Fence Types - Entry/Gateway Features • Made of stone, brick, wrought iron at subdivision entrances • Installed for sales promotion by developers • Cost depends on design ilia Liverpool Road across Whites Road & Finch from Pineridge S.S Ave • 4 9/25/2009 • i Repair/Replace Went Needs - Current Practices -Complaint basis - no scheduled program -Mostly repairs not replacement -Interim Repair Protocol established by CAD in Spring 2009 Interim Repair Protocol Staff to repair all fences where safety is an issue Regional road fence repairs forwarded to Region Fence repairs on City property inspected and repaired as required Current CCTS will be dealt with using interim protocol Fences will not be replaced and repairs will be done as deemed necessary by City Staff. Fence replacements currently not in Capital or Operating Budgets due to restrictions. Priority has been given to sidewalks, curbs, catch basins etc. Other Municipal Practices Municipality - Roadside By-Law " Residential By- Policy. ' • Law Ajax No Yes Yes Clarington No Yes No Oshawa No Yes No Whitby Yes Yes Yes Pickering No Yes No Region of Durham They do not repair or maintain fences Or Mtwc - rr'P H^,;~r~'yF: 't77Y±a~ .1-Se:SSiire .Gu Dixie Road north of Finch Avenue • 5 9/25/2009 • f Valley Farm Rd. north of Finch Ave. i 'The following slides depict the various fence types along Bayly Street Rotted, falling apart Steel roofing panel and & a different style screwed to a 4 x 4 t Growth in between fences 8 ft. high & falling into the yard • 6 9/25/2009 Pence Needs Strategy I 7ft. High, rotted, falling down, modified with gate different style fence Fence Needs S:ratcqy j fence has been used as a wall to a bar port lattice added to fence What Next? Establish Policies to: • improve fence standards & appearances • assist with asset management • clarify fence ownership • clarify maintenance and replacement responsibilities and costs (0 -100 % City responsibility) • 7 9/25/2009 Fence Needs Strategy New Policies'to cover the following Fence Types: 1. Noise Attenuation Barriers on major roadways and railway corridors 2. Divisional Fences adjacent to City property 3. Screen/Privacy and Decorative Fences on City Roadways 4. Entry/Gateway Features 5. Regional Roadways Fence Approved,Policies-Would FApplq~tF:: • 1. Existing fences 2. Fences in new developments 3. Construction during Capital Works programs (widening of road etc.) 4. Establishment of New Fences Fence Needs Strategy Discussion Topics 1. Location of fence types related to maintenance responsibility & cost (property line, private property, City property) 2. Establish Fencing Design Standards 3. Cost Sharing 4. Fences on Regional Roads 5. Future Fencing (Do we need fencing?) i . 8 9/25/2009 • Special Meeting of Council •2009 w Fa V r On-street Parking On-Stieet parking All Purpose • to provide background information related to existing policies and practices • to investigate alternatives • to provide potential solutions for Council's consideration There are two sides to:every story: • many residents call to complain about vehicles parked on their streets • others call to complain about tickets they receive • 1 9/25/2009 • On-street Parking 2008 Parking Complaints Jan. 1 - Mar. 31, 2009 Parking Tickets Issued Tickets Issued [parking between 2am- 5am (new By-law)] 18,920 2008 2,567 1,013 4,969 (for parking in excess of 2009 3 hours) 600 (to date) • On-street parking is an issue that impacts many areas of the City. • Planning & Development (development approvals) • Municipal Law Enforcement Services • Municipal Property & Engineering (technical advice) • Customer Care • Existing Policies & Practices i Traffic & Parking By-law prohibits: • parking on any street for more than - three hours • on-street parking between 2 am and 5 am in the winter (Dec 1-March 31) 4 • parking on sidewalks and boulevards • 2 9/25/2009 • l Existing Policies & Practices Municipal Law Enforcement Officers will not ticket cars parked on the street if the residents have been granted temporary relief due to: • their driveway is being paved or sealed • construction prohibiting them from parking in their driveway • special events Existing Policies & Practices On-street permit parking is permitted in special • designated areas • Ilona Park - Townhouse Complex • 2 single residences on Fairview Avenue Staff have also supported permit parking for 2 properties on Simpson Avenue and Bayview Street (they do not have driveways) Existing Policies & Practices Local road designs and on-street parking restrictions need to consider the following factors: • potential traffic conflicts • accessibility • visibility constraints • traffic progression • solid waste collection • maintenance requirements. 3 9/25/2009 • On-street Permit Parking - Pros • makes more parking available • controls can be flexible (time, day and location) • permitting would allow the City to regulate exemptions • potential to generate revenue • natural traffic calming measure • provides a buffer between the sidewalk : Min a XXtl*.9 Af I=MWI and the travelled road (increasing the feel of safety to pedestrians) On-street Permit Parking - Pros (continued) • more fully utilizes existing road infrastructure and ® lessens the need for homeowners to transform { } front yards into parking areas a. • existing by-law structure contemplates and facilitates on-street parking On-street Permit Parking - Cons • additional administration costs (new software estimated at $17,000) • additional enforcement costs • permits can be misused or abused • may create a disincentive to oark off-street • sign proliferation nN°E~ PAR _ XIXC ~ ~I 4 9/25/2009 'u On-street Permit Parking - Cons (continued) • negatively impact service delivery - (snow removal, road maintenance and solid waste collection ) • may impact roadway progression (e.g. transit, emergency vehicles) • some local streets simply cannot safely. accommodate on-street (e.g. cul-de-sacs) On-street Permit Parking • What do other municipalities do? • no other Durham municipalities allow on-street permit parking • Some municipalities (e.g. Milton and Mississauga) allow homeowners to apply for extended on-street permit parking on residential streets .A' w M The application process written request takes approximately 3 months if approv:d- extend d municipal site parking is not inspection in effect uns : [~gnCa staff prepay • ~ report for applicant ut CounciYS gather ST/6' consideration support resident questionnaire to confirm support V 5 9/25/2009 • On-st(eet Parking Pay & Display = provides parking relief in commercial areas Pros • additional revenue • promotes parking turnover in high rl demand commercial areas which benefits commercial operators Fy • offers City, as owner of the pay and display units, efficient control of paid parking services • mow.. 77Pay'&1101isplay=°PrCs (corrtinued) • offers users multiple payment method convenience • generally reliable • some sustainable technologies available - e.g. solar powered assisted pay and display units On-street Parkmg p 'YlPay'&1Display Cons , • initial sat up~cost .$10,000 to $20,0[0 per unit • units require communications technolog ea and electrical feeds • some additional labour costs • could create an economic disincentive to come to the area • sign proliferation z 6 9/25/2009 • On-street sr i Display What do other municipalities do? • utilized in other Durham municipalities (e.g. Whitby, Oshawa and Clarington) • traditionally in municipalities with a "downtown" • Port Perry (at their marina) On-street Parkina Other Possible Solutions • cul-de-sac parking (where appropriate) • driveway widenings (consistent with zoning requirements) On-street Parkina 7 7 Discussion BµY' 1 brTM 1 ' N . Yom~, nn~NN~ 8111Et11 1 • 7 9/25/2009 • Petticoat Creek Conservation Area Proposed Pool Redevelopment 90 M Purpose of Presentation • To present TRCA's redevelopment concept for • Petticoat Creek Conservation Area pool • To discuss potential contribution of City to pool redevelopment z idcsThir.,__rrr.;r FS w , WOW Petticoat Creek Pool • constructed in 1974 • largest outdoor swimming pool of its type • current average annual attendance of 100,000 • approx. 70% of visitors from Pickering • risk of pool closure because of deteriorating conditions and high annual maintenance costs 3 1 9/25/2009 n tm" r M ~ 4A c~ j H f `1 X y{ v I ~ ! . :yip s ConSefryat,on Area Pefficoa: Creek _ Proposed Pool Redevelopment Redevelopment Proposal • demolish existing pool, plumbing, mechanical • construct new playground and pool with 'interactive features, and upgrade washrooms, snack bar and landscaping • new pool will accommodate over 900 patrons • redevelopment will use green technologies including energy efficient components and water conservation techniques e • 2 I 9/25/2009 ~wsu~ ~'rzJ!~~ ~ d f i t k y r ~0 4 . 7 Funding for Pool Redevelopment • total project cost approximately $3.0 million • July 2009 announcement of grant from Canada RInC and Ontario REC programs obtained for two-thirds funding ($2.0 million) • project must be started this year and . completed by March 2011 • remaining funding not yet secured by TRCA ($1.0 million) a t~-ti+ltk-k`~a s 'S•v~iK-rpU.vatcY,~ u.. , ~ I. TRCA Proposal to CAO • City would be given right over a portion of park for recreational purposes • in exchange, City would contribute maximum $1.0 million remaining funding for pool redevelopment • 3.5 acres of land and 3,5 acres of shared parking (in 2 lots) would be made available • fully serviced site (water; sanitary, electrical) 8 3 r 9/25/2009 • Y 1~~` d Pte. ~t7B m 0 Discussion 1. interest in contributing $1.0 million to obtain • land and parking and to ensure pool redevelopment occurs (2010 budget impact) 2. future. use of land. (e.g. indoor soccer facility) 3. involvement of private and/or community partners in facility construction and operation (through RFP process) 4. Potential for City revenue stream from facility • 4