HomeMy WebLinkAboutMay 14, 2009
City 00 Minutes / Meeting Summary
Pickering Museum Village Advisory Committee Meeting
Thursday, May 14, 2009
MKKERING 7:00 pm
Pickering Museum Village - Redman House
Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee
Carol Brown, Pickering Museum Village Advisory Committee
Rose Cowan, Pickering Museum Village Advisory Committee
Pat Dunnill, Pickering Museum Village Advisory Committee
Allan Espenlaub, Pickering Museum Village Advisory Committee
Rhonda Lawson, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Suzanne Primrose, Pickering Museum Village Advisory Committee
Bill Weston, Pickering Museum Village Advisory Committee
Absent: Bill McLean, Regional Councilor - Ward 2
Marisa Carpino, Supervisor, Culture & Recreation
Bill Utton, Pickering Museum Village Advisory Committee
Staff Stephen Reynolds, Division Head, Culture & Recreation
Present: Tony Prevedel, Division Head, Facilities Operations
Katrina Pyke (Acting) Education & Collections Officer
Mandy Smiles, (Acting) Volunteer & Program Coordinator
Sandra Gelbard, Museum Program Assistant (Recording Secretary)
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
1. Welcome & Introductions
Laura introduced Tony Prevedel.
2. Site Walk About
Hotel .
Architect John Rutledge.
Possible start date: Monday, May 25, 2009.
It will not interfere with Steam up on Sunday, May 24, 2009.
Recommended bit goes to Council Tuesday, May 19, 2009.
Fence will be erected around the Hotel.
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Loci Barn
Possible start date: July - August 2009.
Interference with Spirit Walk will have to be discussed.
Possible start date can be changed so that it is after Fall
Family Festival, Sunday, October 4, 2009.
Tender has gone out, closes Monday, May 18, 2009.
Everything must be taken out of the Log Barn.
Barn will be moved to the south of its present location. It will
take 2 days to move for the preparation of the poured
concrete foundation.
Loci House
Future project: poured concrete foundation will be installed.
Boardwalk in the Villacie
The City will need sketch of boardwalk project.
The City will provide funding; Woodwrights Guild will do the
work.
Trail
Possible start date: to be discussed at later date.
Looking at new design.
Stairs at upper site will be removed (how it is replaced is still
to be determined in the new design).
Switch Back Ramp will be installed to the left of the stairs.
Lighting from Collins House to the Steam Barn Drive Shed is
presently being designed.
Redman House
Architect: Paul Jerika
North door will receive a similar porch like the south entrance
to the building because of ice build up in the winter.
Leakage between the two buildings: original Redman House
and the back addition will be fixed.
3. Advisor & Foundation
Laura went through the amendments to the "Pickering
Museum Village Advisory Committee Duties &
Responsibilities" to be implemented by 2011.
Pat announced that he has resigned from the Advisory
Committee, however, will continue to Chair the Foundation
and represent the Foundation at the Advisory Committee
Meetings.
Pat will Chair the Foundation for one more year if he is
elected.
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Foundation has drawn up "Foundation/Advisory Committee
Interrelationship". Updated copy includes new item 3 & 4
with a total of 8 items.
Laura asked for clarification on item 6, "like any other group,"
This means Volunteer Groups within PMV.
Carol feels that the Advisory should be the group in the end
to say what should be done.
Steve asked for clarification on item 7 "proceed or not."
Should read "proceed with funding or not."
Point was made that the Foundation will not provide funding
for projects.they feel The City should be providing funding for.
Steve mentioned that the Capital Budget items are for items
exceeding $5,000.00.
Bill W. request at least 1 or 2 members of the Foundation sit
on the Advisory Committee.
Carol feels item 2 was out of place, however, should stay in Foundation to address
the document to be placed in the later of the document. changes that were
discussed this
evening.
Rhonda drafted a form for the Foundation to look at and Rhonda
revise called "Request for Funding". The Request for
Funding form will provide a paper trail. Steve requested that
Rhonda email this form to him.
First request needing approval using the draft Request for Foundation Members
Funding form.
Item: Vacuum for the Collection
Requested by: Laura on behalf of Katrina.
Cost: $1,517.66 + tax = $1,755.00.
Note: Advisory Committee members can only be assembled
with Pickering residence; however, the Foundation can have
members from other municipalities.
4. Approval of Minutes and Agenda
Motion
That the minutes from May 4, 2009 be approved.
Moved by Rose Cowan
Seconded by Carol Brown CARRIED
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Motion
That the agenda for May 14, 2009 be approved.
Moved by Rhonda Lawson
Seconded by Paul Savel CARRIED
5. PMV New Mandate
Laura read document written by Katrina.
Document asking "that the Pickering Museum Village
Advisory Committee consider and endorse the expansion of
the museum's mandate time period as written in the Mission
Statement to include Pickering Township's development from
1810 to 1920."
Concerns regarding above statement were as follows:
• where will we store additional items that will be taken
in due to the new expansion of time?
• PMV should put a cap on its time line and not go any
further then 1920.
Steve mentioned that if the City acquires additional lands that
the Heritage and Cultural Committees Mandate would be
outside of the PMV Mandate of 1810 - 1920.
Motion
That Katrina's new mandate is implemented.
Moved by Rose Cowan
Seconded by Carol Brown
Pickering Museum Village's new mandate will be 1810 -
1920. CARRIED
6. Work Plans -
Everyone reads "PMVAC "2006-2010 Work Plan (Year of
Focus: 2008)"
Motion
To forward 2006-2010 Work Plan (Year of Focus 2008) to
Council.
Moved by Rhonda Lawson
Seconded by Paul Savel CARRIED
Laura handed out the "PMVAC 2006-2010 Work Plan (Year
of focus: 2009)"
Laura will send a copy to Marisa. Laura
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2009 Annual Work Plans will be presented at the August
PMVAC committee meeting for review and endorsement
before being submitted to Clerks.
Rhonda handed out the "PMVAC Restoration & Capital
Projects Sub-Committee 2006-2010 Work Plan (Year of
Focus: 2009)"
Greenwood Library has been designated as a heritage
building. Goes to Council on Tuesday, May 19, 2009.
7. Budget
Steve mentioned that On site Walk 2009-2010 report will
going to Council after budget is approved.
Executive Committee Meeting all items was approved.
Capital was all approved.
All looks good for Tuesday, May 19, 2009 for PMV.
Steve, Pat & Bill W. are to sit down and discuss the
Foundations donation to the Hotel Project.
Steve will go through the agreement to see the arrival of Steve
Provincial & Federal donation.
8. Upcoming Events
Mandy asked if any one is available to help out to let her
know.
June 14, 2009 - 12:00 pm - 4:30 pm
Kids Day
July 11, 12, 18 & 19, 2009
Whodunit? The Backroom Back Stab
Tickets go on sale: June 12, 2009.
Cost: $50.00
Cater by: "burbs bistro & bar"
Chef: Kevin Brown
1900 Dixie Road North, Pickering, ON L1 V 6M4
September 17, 18, 24, 25 & 26, 2009
A Spirit Walk
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9. Bicentennial
Suggestion made that a book be written or video be made to
document the early days of the Advisory and the Foundation.
The heads of PMVs Volunteer Groups met in January 2009
to discuss their plans for the 2011 Bicentennial.
Next meeting for the heads of the PMV's Volunteer Groups
will be June 1, 2009.
The City's goal is to bring the community together with year
round activities.
Heritage, Arts, Sports & Service groups will be working
together.
10. Next Meetings
Thursday, August 13, 2009 at 7:00 pm
Pickering Civic Complex (Tower Room)
Thursday, October 15, 2009 at 7:00 pm
Pickering Civic Complex (Tower Room)
Meeting Adjourned: 8:35 pm
Copy: City Clerk
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