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HomeMy WebLinkAboutMay 4, 2009 qty oo Minutes / Meeting Summary Pickering Museum Village Advisory Committee i i May 4, 2009 I ~KE I 7:00 pm Pickering Museum Village - Redman House Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee Carol Brown, Pickering Museum Village Advisory Committee Rose Cowan, Pickering Museum Village Advisory Committee Pat Dunnill, Pickering Museum Village Advisory Committee Rhonda Lawson, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Bill Utton, Pickering Museum Village Advisory Committee Bill Weston, Pickering Museum Village Advisory Committee Absent: Bill McLean, Regional Councillor -Ward 2 Marisa Carpino, Supervisor, Culture & Recreation Suzanne Primrose, Pickering Museum Village Advisory Committee Allan Espenlaub, Pickering Museum Village Advisory Committee Staff Stephen Reynolds, Division Head, Culture & Recreation Present: Katrina Pyke, (Acting) Education & Collections Officer Mandy Smiles, (Acting) Volunteer & Program Coordinator Anne Sinclair, Educational Instructor/Collections Sandra Gelbard, Museum Program Assistant (Recording Secretary) Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome & Introductions Katrina introduced guests. • Sandra Gelbard, Museum Program Assistant (Recording Secretary) • Anne Sinclair, Educational Instructor/Collections Laura introduced • Carol Brown, present • Alan Espenlaub, absent • Liz Savel, guest Laura reminded us that the Advisory Committee Meetings are open to the public. 2.0 Approval of Minutes and Agenda Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Motion That the minutes from February 19, 2009 be approved. Moved by Bill Utton Seconded by Paul Savel CARRIED Motion That the agenda for May 4, 2009 be approved. Moved by Bill Utton Seconded by Paul Savel CARRIED Before the agenda for May 4 was approved, Pat expressed that he would like to see the Advisory Committee Mandate & Responsibilities be postponed to another day. Laura expressed that she would like to hear from every one that is present this evening and a decision can be made at a future meeting. 3.0 Advisory Committee Mandate & Responsibilities Before everyone speaks about the PMV Advisory Committee Mandate & Responsibilities Laura asked that we listen and be open to all comments. Paul Document will provide better understanding of PMV. We must move PMV into the 21St Century, long over due. Katrina The Advisory Committee seems to be adrift. Mandate & Responsibilities will bring change. Bill U. Felt a separate meeting is needed to discuss only this item . Carol Mandate & Responsibilities look pretty standard. Looks like a good draft plan. Rhonda Mandate & Responsibilities will clarify roles of those that sit on the committee. It will also provide focus. Pat Agreed with what has been said at the table so far. Can work with items in the Mandate. Page 2 CORP0228-2/02 Seconds Bill U. suggestion that another date is needed to discuss. Bill W. Concerned with items mentioned in Mandate. Document must identify the Foundation. Rose This is a working document, so it is open for communication. Ad Hoc Committee was formed in October 2008 and people were asked to take part. Only 4 people attended to put together new Mandate & Responsibilities. Steve Advisory & Foundation have done some great things. We need change. Better for the whole not the individuals. All City Committee are requested to review Terms of Reference and make recommendations to ensure effective. Laura We must work together for the betterment of the whole. Documents need to be put in order for those that come after us. Motion To discuss above concerns at the May 14, 2009 meeting. Moved by Pat Dunnill Seconded by Laura Drake CARRIED Deadline for Complete Draft of the Advisory Committee Mandate & Responsibilities - August 13, 2009. 4.0 Standing Sub-Committees Feedback from this evenings discussion groups. Special EventsNolunteer Sub-Committee Laura Drake, Carol Brown, Mandy Smiles • rentals - site concerns • print shop, admin bldg., sub group needed • vision plans for the whole museum village site • bicentennial - work with volunteer groups Collections Sub-Committee Paul Savel, Bill Utton, Anne Sinclair, Rose Cowan • review policies • create forms Page 3 CORP0228-2/02 • wish list given by Anne regarding collections area • catalogue artifacts Restoration & Capital Exp. Sub-Committee Rhonda Lawson, Pat Dunnill, Katrina Pyke • define what is a capital expenditure • funding policies & procedures • long term capital strategies • current oversight of existing projects Paul, Rhonda and Reports of subcommittees to be the basis of the 2009 PMV Laura to present these Advisory Committee Work Plan. at the May 14/09 meeting 5.0 Notice of Motion' City of Pickering's Bicentennial 2011 Pickering's First Township Meeting was in 1811. Katrina would like our mandate to be extended to 1920. Bring forward to the Motion will need to go to Council. May 14th meeting. DEACCESSION items that were discussed (list attached). • 8 sewing machines • Side saddle • Washing machine • Push mower Motion To deaccession the above mentioned items Moved: Paul Savel Seconded by Pat Dunnill CARRIED ACCESSION Metal Toys donated by Jane & Bill Dowsett, Toronto, ON China Dish Set to be 1920's Nightgown donated by Helen Hedge, Pickering, ON delivered to PMV by China Dish Set donated by Ina Mae Burk, Ottawa, ON Ina Mae Burk China Dish Set originated in Greenwood, ON Motion To accession the above mentioned items Moved by Rose Cowan Seconded by Paul Savel CARRIED 6.0 Upcoming Meetings Thursday, May 14, 2009 at 6:00 m Page 4 CORP0228-2/02 Pickering Museum Village (site walk about, dress appropriately) Thursday, August 13, 2009 at 7:00 pm Pickering Civic Complex (Tower Room) Thursday, October 15, 2009 at 7:00 pm Pickering Civic Complex (Tower Room) 7.0 Adjournment Motion to adjourn tonight's meeting at 9:30 pm Moved by Laura Drake Seconded by Ronda Lawson CARRIED Meeting Adjourned: 9:30 PM Attachment Copy: City Clerk Page 5 CORP0228-2/02