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HomeMy WebLinkAboutJune 15, 2009 Council Meeting PI rKERI Agenda Monday, June 15, 2009 Council Chambers 7:30 pm 1) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE In Camera Council Minutes, May 19, 2009 Under Separate Cover Council Minutes, May 19, 2009 1-39 Special Council Minutes, June 1, 2009 40-44 Planning & Development Committee Minutes, 45-49 June 1, 2009 Under Separate Cover In Camera Council Minutes, June 8, 2009 Special Council Minutes, June 8, 2009 50-51 Special Council Minutes - Development Charges, June 8, 2009 52-56 Executive Committee Minutes, June 8, 2009 57-64 IV) PRESENTATIONS V) DELEGATIONS 65 VI) CORRESPONDENCE 66-96 VII) COMMITTEE REPORTS 97-102 a) Report PD 2009-07 of the Planning & Development Committee b) Report EC 2009-06 of the Executive Committee VIII) REPORTS - NEW AND UNFINISHED BUSINESS 103-153 IX) MOTIONS AND NOTICE OF MOTIONS X) BY-LAWS 154-206 Accessible For information related to accessibility requirements please contact ~ ~ C Linda Roberts p I f G [ Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Irobertsecitvofpickerina.com XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW FOR INFORMATION ONLY • Minutes of the Pickering Museum Village Advisory Committee, May 4, 2009 • Minutes of the Committee of Adjustment, May 6, 2009 • Minutes of the Taxicab Advisory Committee, May 19, 2009 • Minutes of Waterfront Coordinating Committee, May 21, 2009 • Minutes of Heritage Pickering Advisory Committee, May 26, 2009 City 0~ Council Meeting Minutes PICKERING Tuesday, May 19, 2009 7:30 PM Council Chambers PRESENT: Mayor David Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer T. Melymuk - Director, Office of Sustainability E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer B. Douglas - Fire Chief C. Mearns - Chief Executive Officer D. Wilcox - City Clerk S. Karwowski - Manager, Finance & Taxation L. Taylor - Manager, Development Review R. Holborn - Division Head, Municipal Property & Engineering T. Prevedel - Division Head, Facilities Operations S. Reynolds - Division Head, Culture & Recreation G. McGregor - Principal Planner, Policy M. Pelzowski - Coordinator, Traffic Operations X. Blackwood - PC Analyst 11 D. Shields - Deputy Clerk (1) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. 1 Crrq oo Council Meeting Minutes Tuesday, May 19, 2009 7:30 PM Council Chambers 02 (II) DISCLOSURE OF INTEREST No disclosures of interest were noted. (III) ADOPTION OF MINUTES Resolution # 102/09 Moved by Councillor Johnson Seconded by Councillor McLean In Camera Council Minutes, April 20, 2009 Council Minutes, April 20, 2009 Planning & Development Committee Minutes, May 4, 2009 Executive (Budget) Minutes, May 7, 2009 Executive Committee Minutes, May 11, 2009 CARRIED (IV) DELEGATIONS 1. Kalyani Nathan Durham Tamil Association Re: Major Humanitarian Crisis Kalyani Nathan, Durham Tamil Association, appeared before Council to request their support in petitioning the Provincial and Federal Government for humanitarian aid in Sri Lanka. Ms. Nathan listed a number of needs required which included caring for the sick and wounded, providing emergency assistance for the displaced and assisting citizens so that they can return to their homes. A brief question and answer period ensued. Resolution #103/09 Moved by Councillor McLean Seconded by Councillor Dickerson 2 City 00 Council Meeting Minutes Tuesday, May 19, 2009 7:30 PM Council Chambers That the rules of procedure be suspended in order to introduce a Motion with respect to the Mayor sending a letter to the Provincial and Federal Governments requesting support and assistance of humanitarian aid in Sri Lanka. CARRIED ON A 2/3 MAJORITY VOTE Resolution #104/09 Moved by Councillor Pickles Seconded by Councillor Dickerson That Mayor Ryan send a letter of support and assistance to the Provincial and Federal Governments requesting humanitarian aid for the people of Sri Lanka. CARRIED UNANIMOUSLY ON A RECORDED VOTE 2. Janice Frampton Re: Report CS 15-09 2009 Current and Capital Budgets Janice Frampton appeared before Council and stated her disappointment that Council did not take the suggestion of the Ministry of Municipal Affairs & Housing to create a citizen committee for reviewing Council's remuneration. Ms. Frampton noted that the residents of Pickering feel they are being isolated from Council and would like to see a more open and transparent system. Ms. Frampton also noted that Council needs to engage the residents more effectively. Ms. Frampton requested that Council reconsider creating the citizen committee for reviewing Council's remuneration. 3. David Steele Re: Report CS 15-09 2009 Current and Capital Budgets David Steele appeared before Council and noted his request to have the Chief Administrative Officer submit a 10 year plan to be put in the 2010 budget so that staff and Council would be able to monitor the money required every year for budget and plan from one year to the next what we will be spending tax dollars on. He stated that this gives Council the ability to see and analyze expenditures. He noted that once development started the City would have to look at the Ward 3 boundaries and adjust them to make sure the citizens are.represented equally across the City. 3 Cry A Council Meeting Minutes PICKERING Tuesday, May 19, 2009 7:30 PM C) 4 Council Chambers He noted that he was concerned with the amount of debt the City was accumulating and stated that staff and Council should be creating a plan to pay the debt down. 4. Darlene Mourao Re: Report CS 15-09 2009 Current and Capital Budgets Darlene Mourao appeared before Council and stated that she was a long time resident and noted that she had recently lost her job due to the economy and noted that this was not the time to be raising taxes. She also stated that Council needed to make sure they were spending tax dollars wisely. 5. Wayne Gibson Re: Report OES 26-09 Fairport Road Traffic Calming Plan -Implementation of Staff Generated Plan Wayne Gibson appeared before Council and noted that the Fairport Road Traffic Calming Committee still had concerns with the staff recommended plan. He stated that a lot of time had been spent on this plan and was very disappointed that there wasn't more physical traffic calming devices. The Committee felt that staff over inflated some of the costs for the traffic calming improvements which caused residents to back off on supporting the initiatives the Committee had put forward due to the tax dollars being spent. Mr. Gibson stated that the Committee would like to see more physical traffic calming devices instead of just line painting and signs. 6. James McLaughlin Re: Report OES 26-09 Fairport Road Traffic Calming Plan -Implementation of Staff Generated Plan James McLaughlin appeared before Council in regards to the traffic calming plan for Fairport Road. Mr. McLaughlin stated that he felt the safety of the neighbourhood was jeopardized when the road was changed to an Arterial Class C road. He felt that the speed limit should stay at 40 km and noted that even if it was changed to 50 km there would still be speeding, but it would just be at a higher rate of speed. Mr. McLaughlin noted that stop signs were needed and supported the recommendations of the Traffic Calming Committee and stated that the plan needed to be implemented now. 4 C~~y Council Meeting Minutes 6~1 Tuesday, May 19, 2009 7:30 PM Council Chambers 7. Cindy Wang Re: Report IDES 26-09 Fairport Road Traffic Calming Plan -Implementation of Staff Generated Plan Cindy Wang appeared before Council in support of additional physical traffic calming devices for Fairport Road. She noted that she did not feel the flashing lights were a good investment and also stated that she didn't think the residents near them would appreciate the 24 hour continuous flashing of the lights. She stated that the speed limit should stay at 40 km because if someone was hit at least they would have a chance of surviving with the speed limit being 40 km. Ms. Wang also stated that she felt that the Welrus Street stop signs should not be moved to the new subdivision and felt there should have been some community consultation before that decision was made. Ms. Wang stated that there was a small group opposing the traffic calming measures and noted she did not agree with their comments. 8. Ian Cumming Re: Report OES 26-09 Fairport Road Traffic Calming Plan -Implementation of Staff Generated Plan Ian Cumming appeared before Council regarding the Fairport Road Traffic Calming Plan. He noted that he had spent many hours on the weekend discussing the plan with the residents of Fairport Road and there was a consensus that the plan needed more physical traffic calming devices. He noted that they had spent a lot of time creating the plan and realized that the original price tag was high. The Committee worked with City staff to try and create a plan that was workable for everyone but ever time they thought an agreement was made the City would change the plan. Mr. Cumming felt that what staff said and what actually was recommended in the plan wasn't the same. Mr. Cumming noted that the residents would like to seethe following in the plan. A 4 way stop with raised crosswalk at Bonita Avenue, Fairport Road and Voyager Avenue, a 3 way stop at Glenanna Road and a 3 way stop at Dunbarton Road. They would like to see double lines down the centre of the street so cars cannot pass each other or lines that would narrow the road as suggested by City staff. He also noted that the residents wanted to see the stop signs stay at Welrus Street and not be moved to the new subdivision. 5 City eq A., Council Meeting Minutes PICKERING Tuesday, May 19, 2009 7:30 PM 06 Council Chambers 9. Kevin Dove Re: Report OES"26-09 Fairport Road Traffic Calming Plan -Implementation of Staff Generated Plan Kevin Dove appeared before Council in support of the Fairport Road Traffic Calming Committee's recommendations. He thanked the Committee for all the work and hours they have put into the plan and stated that until safety concerns were addressed the residents of Fairport Road would not be going away. Mr. Dove noted that summer was coming and that these issues needed to be addressed now and stated that it shouldn't take ten years to get a few stop signs. 10. Sheila Middleton Re: Report OES 26-09 Fairport Road Traffic Calming Plan -Implementation of Staff Generated Plan Sheila Middleton appeared before Council in opposition to the traffic calming plan for Fairport Road and stated that she felt it would affect far more then just Fairport Road. She noted that the speed limit on Fairport Road should be 50 km since it is a Class C road and noted that speeding was an issue all over the City of Pickering. She noted that there are probably many other things tax dollars could be spent on instead of traffic calming devices. She noted that there were more than 2 people in opposition to these traffic calming measures and felt that the people in opposition have been treated with disrespect and heckled on a number of occasions. Ms. Middleton stated that City staff said the speed limit on Fairport should be 50 km and questions why they are now recommending it stay at 40 km. 11. Charlotte Sheardown Re: Report OES 26-09 Fairport Road Traffic Calming Plan -Implementation of Staff Generated Plan Charlotte Sheardown appeared before Council in opposition to the traffic calming plan and also stated there were more then just 2 in opposition and that she had 45 people sign petitions in opposition to the traffic calming plan on Fairport Road. Ms. Sheardon stated that Sheila Middleton had addressed all of her concerns and also noted that the traffic calming plan would affect the surrounding streets in a negative way. Council recessed from 9:20 pm to 9:40 pm. 6 Council Meeting Minutes ORL PICKEMG Tuesday, May 19, 2009 7:30 PM Council Chambers 0 ~ (V) CORRESPONDENCE 1. CORR. 51-09 PAUL HOLBROUGH, MAYOR TOWN OF INGERSOLL 130 Oxford Street Ingersoll, ON N5C 2V5 Resolution # 105/09 Moved by Councillor O'Connell Seconded by Councillor McLean That CORR. 51-09 from Paul Holbrough, Mayor, Town of Ingersoll, requesting Council support with respect to a resolution passed by the Town of Ingersoll on April 14, 2009 regarding Bill 221, Workplace Safety and Insurance Amendment Act (Presumptions for Firefighters), and that those ministries noted in the correspondence be notified of Council's support be endorsed. CARRIED 2. CORR. 52-09 JENNIFER HALEY, CHAIR HOMEGROWN ONTARIO STEERING COMMITTEE 39 William Street Elmira, ON N313 1 P3 Resolution # 106/09 Moved by Councillor Littley Seconded by Councillor McLean That CORR. 52-09 from Jennifer Haley, Chair, Homegrown Ontario Steering Committee, seeking Council support with respect to a motion to purchase locally produced meat and poultry products produced by Ontario farmers as the preferred local sustainable procurement practice be endorsed. CARRIED 7 Council Meeting Minutes PICKFRING Tuesday, May 19, 2009 7:30 PM Council Chambers 3. CORR. 53-09 HAZEL MCCALLION, MAYOR CITY OF MISSISSAUGA 300 City Centre Drive Mississauga, ON 1-513 3C1 Resolution # 107/09 Moved by Councillor O'Connell Seconded by Councillor Johnson That CORR. 53-09 from Hazel McCallion, Mayor, City of Mississauga, seeking Council support of a resolution passed at a meeting held April 22, 2009 regarding fairness in provincial funding to allow for the improvement of timely and local access to hospital care in the City of Mississauga and across high growth communities in Ontario be endorsed. CARRIED 4. CORR. 54-09 LUCILLE KING, MPA TOWN CLERK TOWN OF AURORA 1 Municipal Drive, Box 1000 Aurora, ON L4G 6J1 Resolution # 108/09 Moved by Councillor McLean Seconded by Councillor Johnson That CORR. 54-09 from Lucille King, Town Clerk, Town of Aurora, advising that at a meeting held on April 14, 2009, a resolution was passed regarding hospital funding capital projects be received for information. CARRIED 5. CORR. 55-09 P.M. MADILL, REGIONAL CLERK REGION OF DURHAM 605 Rossland Road East Whitby, ON L1 N 6A3 8 Council Meeting Minutes PICKERING Tuesday, May 19, 2009 7:30 PM Council Chambers 0 9 Resolution # 109/09 Moved by Councillor McLean Seconded by Councillor Johnson That CORR. 55-09 from P.M. Madill, Regional Clerk, Region of Durham advising that at a meeting of Council held on April 22, 2009, Council adopted a recommendation with respect to outstanding transit transition issues be received for information. CARRIED 6. CORR. 56-09 THE HONOURABLE MICHAEL CHAN MINISTER, MINISTRY OF CITIZENSHIP AND IMMIGRATION 6th Floor, 400 University Avenue Toronto, ON M7A 2R9 Resolution #110/09 Moved by Councillor McLean Seconded by Councillor Johnson That CORR. 56-09 from the Honourable Michael Chan, Minister, Ministry of Citizenship and Immigration advising that nominations for the Ontario Medal for Good Citizenship are now being accepted be received for information. CARRIED 7. CORR. 57-09 JOAN BOOTH, EXECUTIVE DIRECTOR SPINA BIFIDA & HYDROCEPHALUS ASSOCIATION OF ONTARIO 555 Richmond Street West Box 103, Suite 1006 Toronto, ON M5V 3131 Resolution # 111/09 9 Czty 0~ Council Meeting Minutes Tuesday, May 19, 2009 7:30 PM 10 Council Chambers Moved by Councillor Pickles Seconded by Councillor Johnson That CORR. 57-09 from Joan Booth, Executive Director, Spina Bifida & Hydrocephalus Association of Ontario requesting the City of Pickering proclaim June, 2009 as Spina Bifida and Hydrocephaulus Awareness Month be declared. CARRIED 8. CORR. 58-09 M. AILEEN CARROLL, MINISTER MINISTER RESPONSIBLE FOR SENIORS 5th Floor, Mowat Block 900 Bay Street Toronto, ON M7A 1 L2 Resolution # 112/09 Moved by Councillor Pickles Seconded by Councillor O'Connell That CORR. 58-09 from M. Aileen Carroll, Minister Responsible for Seniors requesting the City of Pickering proclaim June, 2009 as Seniors' Month be declared. CARRIED (VI) COMMITTEE REPORTS a) REPORT EC 2009-05 OF THE EXECUTIVE COMMITTEE 1. Director, Corporate Services & Treasurer, Report CS 13-09 Historical/Architectural Designation -Greenwood Schoolhouse, 3540 Westney Road COUNCIL DECISION 1. That Report CS 13-09 of the Director, Corporate Services & Treasurer be received; 2. That Council endorse the recommendation of the Heritage Pickering Advisory Committee for designation of the Greenwood Schoolhouse; 10 Cirq 00 Council Meeting Minutes Tuesday, May 19, 2009 7:30 PM Council Chambers 3. That the City Clerk be authorized to begin procedures to have the Greenwood Schoolhouse municipally known as 3540 Westney Road, designated under Part IV of the Ontario Heritage Act; 4. That the City Clerk draft and forward an appropriate `Notice of Intent to Designate' to the owners of the property, the Ontario Heritage Foundation, and the local newspaper; and 5. Further, that the City Clerk be directed to draft the necessary by-law together with the reasons for designation for Council approval. 3. Director, Operations & Emergency Services, Report OES 17-09 Corporate Energy Management Program -Status Report on Current and Planned Initiatives COUNCIL DECISION 1. That Report OES 17-09 from the Director, Operations & Emergency Services be received for information; 2. That staff be directed to continue their efforts towards developing a long term Corporate Energy Management Strategy; 3. That staff further be directed to continue their efforts towards implementation of energy savings measures as identified in the audit of the Recreation Complex undertaken by I.B. Storey & Associates; 4. That staff make arrangements to undertake additional energy audits at all main City facilities to best determine future potential energy savings measures; 5. That the above works be undertaken with appropriate budget approvals as required; and 6. That staff report back to Council on a regular basis to provide status updates on progress. 4. Director, Operations & Emergency Services, Report OES 19-09 Gingerbread Co-operative Nursery School (Pickering) Inc. -Licence Agreement Renewal COUNCIL DECISION 11 City oe Council Meeting Minutes Tuesday, May 19, 2009 7:30 PM 1 2 Council Chambers 1. That Report OES 19-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and City Clerk be authorized to execute a Licence Renewal Agreement to which the Gingerbread Co-operative Nursery will be permitted to continue to operate a cooperative nursery program at Westshore Community Centre from April 1, 2009 to March 31, 2012, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. 5. Director, Operations & Emergency Services, Report OES 20-09 The Claremont Lions Club -Management Agreement Renewal COUNCIL DECISION 1. That Report OES 20-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and Clerk be authorized to execute a management agreement renewal to which the Claremont Lions Club will be permitted to continue to provide certain management services to the City at the Claremont Community Centre from April 1, 2009 to March 31, 2012, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. 6. Director, Operations & Emergency Services, Report OES 21-09 Horizon House, Where Heaven and Earth Meet -Lease Renewal Agreement COUNCIL DECISION 1. That Report OES 21-09 of the Director, Operations & Emergency Services be received; and 2. That the Mayor and the Clerk be authorized to execute a lease renewal agreement to which Horizon House will be permitted to continue to use the Greenriver Community Centre for the purposes of a church, church socials and religious education from April 1, 2009 to March 31, 2010, that is in the form and substance acceptable to the Director, Operations & Emergency Services and the Chief Administrative Officer. 12 Crtq °o AZ Council Meeting Minutes FICXERNG Tuesday, May 19, 2009 7:30 PM Council Chambers 13 7. Director, Operations & Emergency Services, Report OES 23-09 All-Way Stop Controls, Front Street at Commerce Street -Amendment to By-law 6604/05 COUNCIL DECISION 1. That Report OES 23-09 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedules "6" and 7" to By- law 6604/05 to provide for the regulation of traffic on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. 8. Director, Operations & Emergency Services, Report OES 25-09 No Stopping By-law, Sandy Beach Road -Amendment to By-law 6604/05 COUNCIL DECISION 1. That Report OES 25-09 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "1" to By-law 6604/05 to provide for the regulation of stopping on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 9. Director, Corporate Services & Treasurer, Report CS 04-09 2009-2011 Internal Audit Work Plan COUNCIL DECISION That Report CS 04-09 of the Director, Corporate Services & Treasurer regarding the 2009 - 2011 Internal Audit Work Plan be received for information. 13 City 0~ Council Meeting Minutes PICKEFING Tuesday, May 19, 2009 7:30 PM 1 4 Council Chambers 10. Director, Corporate Services & Treasurer, Report CS 09-09 2008 Building Permit Stabilization Reserve Fund COUNCIL DECISION That Report CS 09-09 of the Director, Corporate Services & Treasurer regarding the 2008 Building Permit Stabilization Reserve Fund be received for information. 11. Director, Corporate Services & Treasurer, Report CS 10-09 Investment Portfolio Activity for the year Ended December 31, 2008 COUNCIL DECISION That Report CS 10-09 of the Director, Corporate Services & Treasurer regarding Investment Portfolio Activity for the year ended December 31, 2008 be received for information. 12. Director, Corporate Services & Treasurer, Report CS 11-09 2009 Annual Repayment Limit for Debt and Financial Obligations COUNCIL DECISION That Report CS 11-09 of the Director, Corporate Services & Treasurer regarding the 2009 Annual Repayment Limit for Debt and Financial Obligations be received for information. 13. Director, Corporate Services & Treasurer, Report CS 12-09 Section 357/358 of the Municipal Act- Adjustment to Taxes COUNCIL DECISION 1. That Report CS 12-09 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Resolution # 113/09 14 caq 00 Council Meeting Minutes PICKERING Tuesday, May 19, 2009 7:30 PM Council Chambers 1 5 Moved by Councillor Pickles Seconded by Councillor Johnson That the Report of the Executive Committee EC 2009-05, dated May 11, 2009, be adopted save and except Item 2. CARRIED 2. Director, Operations & Emergency Services, Report OES 26-09 Fairport Road Traffic Calming Plan -Implementation of Staff Generated Plan Resolution # 114/09 Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report OES 26-09 of the Director, Operations & Emergency Services be received; 2. That Council recognize that the compromised solution presented by representatives from the Citizens Group for Traffic Calming on Fairport Road and a group representing the residents in opposition was not a consensus solution which meets the needs of all residents; 3. That Council approve the staff-recommended traffic calming plan for Fairport Road as set out in Attachment #3 to this report and direct staff to notify residents on the project mailing list; 4. That the recommended traffic calming plan set out in Attachment #3 be amended to include flashing beacon lights to be added to signage at the pedestrian crossing located near the park and that two additional road watch logos and signs be included in the plan; and 5. That Council authorize staff to implement the staff-recommended plan in 2009. CARRIED LATER IN THE MEETING (See Following Motions) 15 C-tty 00 Council Meeting Minutes Tuesday, May 19, 2009 7:30 PM 1 6 Council Chambers Resolution # 115/09 Moved by Councillor O'Connell Seconded by Councillor Littley That the main motion be amended by deleting Item #4 in its entirety. CARRIED Resolution # 116/09 Moved by Councillor O'Connell Seconded by Councillor Littley That the main motion be amended by adding the following as Item #4: That the recommended traffic calming plan set out as Attachment #3 be amended to include a 4 way stop at Fairport Road, Bonita Avenue and Voyager Avenue. CARRIED ON A RECORDED VOTE AS FOLLOWS YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan Resolution # 117/09 Moved by Councillor O'Connell Seconded by Councillor Littley That the main motion be amended by adding the following as Item #5 and Item #5 renumbered accordingly: That the recommended traffic calming plan set out as Attachment #3 be amended to include a raised crosswalk at Fairport Road, Bonita Avenue and Voyager Avenue. 16 Crry 00 A Council Meeting Minutes PACKEMG Tuesday, May 19, 2009 7:30 PM Council Chambers f~ MOTION DEFEATED ON A RECORDED VOTE AS FOLLOWS YES NO Councillor Littley Councillor Dickerson Councillor O'Connell Councillor Johnson Councillor McLean Councillor Pickles Mayor Ryan Resolution # 118/09 Moved by Councillor O'Connell Seconded by Councillor McLean That the main motion be amended by adding the following as Item #5 and Item #5 renumbered accordingly: That the recommended traffic calming plan set out as Attachment #3 be amended to remove the 3 way stop at the new subdivision and leave the 3 way stop sign at Welrus Street. CARRIED UNANIMOUSLY ON A RECORDED VOTE Resolution # 119/09 Moved by Councillor O'Connell Seconded by Councillor Littley That the main motion be amended by adding the following as Item #6 and the balance be renumbered accordingly: That the recommended traffic calming plan set out as Attachment #3 be amended to include a 3 way stop at Fairport Road and Dunbarton Road. MOTION DEFEATED ON A RECORDED VOTE AS FOLLOWS 17 City Council Meeting Minutes PICKERING Tuesday, May 19, 2009 7:30 PM Council Chambers YES NO Councillor O'Connell Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor Pickles Mayor Ryan Resolution # 120/09 Moved by Councillor McLean Seconded by Councillor Johnson That the main motion be divided in order to deal with Item #4 separately. CARRIED Resolution # 121/09 Item #4 of the main motion was then before Council and CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan The main motion, as amended, was then CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Dickerson Councillor Johnson Councillor Littley Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan 18 Council Meeting Minutes PEXEWNG Tuesday, May 19, 2009 7:30 PM Council Chambers 19 b) REPORT PD 2009-06 OF THE PLANNING & DEVELOPMENT COMMITTEE 1. Director, Planning & Development, Report PD 17-09 Official Plan Amendment Application OPA 009-001/P Amendment 18 to the Pickering Official Plan Informational Revision 15 City Initiated: Council's Recommendations of October 20, 2008 respecting the Duffin Heights Neighbourhood Environmental Servicing Plan Part of Lots 15 to 24, Concession 3 City of Pickering Resolution # 122/09 Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report PD 17-09 of the Director, Planning & Development on Official Plan Amendment Application OPA 09-001/P, Amendment 18 to the Pickering Official Plan, and Informational Revision 15 be received; 2. a) That Amendment 18 to the Pickering Official Plan, initiated by the City of Pickering, to implement Council's Recommendations respecting the Duffin Heights Environmental Servicing Plan, by: • refining the Open Space System - Natural Areas to reflect an expanded natural heritage system; • replacing Urban Residential Areas - Low Density Areas designation with the Urban Residential Areas - Medium Density Areas designation for lands west of Tillings Road; • replacing the Urban Residential Areas - Low Density Areas designation with the Urban Residential Areas - Medium Density Areas designation and Open Space System - Natural Areas designation for lands south of Old Taunton Road; • replacing the Employment Areas - Prestige Employment designation with the Open Space System - Natural Area designation for lands north of Taunton Road; • adding the Open Space System - Active Recreational Areas in recognition of the Pickering Golf Course; • deleting the future Type "C" arterial road crossings of the Ganatsekiagon Creek and Urfe Creek; 19 00 Council Meeting Minutes 3 PICKER Tuesday, May 19, 2009 7:30 PM Council Chambers 20 • realigning the configuration of the future extension of Valley Farm Road, a Type "C" arterial road, easterly to connect to Brock Road; • replacing the future Type "C" arterial road network with a collector road network; and • revising policy 11.17- Duffin Heights Neighbourhood policies by: deleting redundant policies; adding minimum building height requirements; adding monitoring, compensation/restoration, sustainability and cost sharing policies; and revising the Duffin Heights Neighbourhood population target from 9,500 to 2,500 persons at 2016; as set out in Attachment #1 to Appendix I to Report PD 17-09, be approved; b) That the Draft By-law to adopt Amendment 18 to the Pickering Official Plan, to implement Council's Recommendations respecting the Duffin Heights Environmental Servicing Plan as set out in Appendix I to Report PD 17-09 be forwarded to Council for enactment; 2. That Council adopt the Duffin Heights Neighbourhood Development Guidelines, as set out in Appendix II to Report PD 17-09, as the City's strategy for detailed land use, urban design, transportation and stormwater in Duffin Heights; 3. That Council adopt Informational Revision 15 to Map 25 - Neighbourhood 15: Duffin Heights and Neighbourhood Population Projection updating roads, schools, parks and population, as set out in Appendix III to Report PD 17-09 for inclusion in the Pickering Official Plan; 4. That Council endorse the staff responses to comments received respecting the proposed draft Official Plan amendment and draft Development Guidelines contained in Appendix IV - Table 1 - Responses to Comments Received on the Proposed Official Plan Amendment and Draft Development Guidelines; 5. That the Planning & Development Department in conjunction with the Municipal Property & Engineering Division prepare a detailed boulevard design for Brock Road through the Duffin Heights Neighbourhood including cost estimates and report back to Council to allow for consideration in the 2010 budget preparation; and 6. Further, that the City Clerk forward a copy of Report PD 17-09 to the Region of Durham, the Town of Ajax, the Toronto and Region Conservation Authority, and the Duffin Heights Landowners Group. 20 Ctrs o~ Council Meeting Minutes PICKE Tuesday, May 19, 2009 7:30 PM Council Chambers ?1 CARRIED LATER IN THE MEETING (See Following Motions) Resolution # 123/09 Moved by Councillor McLean Seconded by Councillor Dickerson That Item 2a) of the main motion be amended by adding the following: That policy 11.7 (k) (vii) be deleted and the third bullet under 11.17 (k) (vi) be replaced with the following: The street width accommodates the appropriate number of sidewalks (i.e. on either one side or both sides of the street) based upon the design of the plan, street function and abutting development. CARRIED Resolution # 124/09 Moved by Councillor Dickerson Seconded by Councillor Littley That Item 2a) of the main motion be amended by adding the following: That a new Section 11.7 (o) be added and that the remaining sections be renumbered as follows: (o) despite section 3.5 (a) and Table 3 of Chapter 3, permit the establishment of a cemetery, mausoleum, columbarium, visitation centre, chapel and reception facility, funeral establishment, crematorium, and related buildings and structures for the existing zoned Duffin Meadows Cemetery located east of Brock Road that are designated Open Space System - Natural Areas. That Section 11.17 (k) (i) be revised as follows: (i) Where development proposals abut existing uses expected to remain in the long-term, the following matters shall be addressed: Mitigation measures such as grading, tree preservation and edge protection; 21 CCU o~ Council Meeting Minutes I I TrGB[ I Tuesday, May 19, 2009 7:30 PM Council Chambers - Implementation of the above measures through conditions of draft plan approval, zoning bylaw amendments, site plan approvals and other Planning Act tools; and - Consultation with the adjacent landowner(s) prior to approval of the implementation measures set out above. CARRIED Resolution # 125/09 Moved by Councillor Johnson Seconded by Councillor Pickles That Item 2a) of the main motion be amended by adding the following: That the amendment to replace the Employment Areas - Prestige Employment with Open Space System - Natural Area on Schedule 1 - Land Use Structure not include Pt. Lot 16, Concession 4, municipally know as 1960 Taunton Road East. CARRIED UNANIMOUSLY ON A RECORDED VOTE The main motion, as amended was then CARRIED. 2. Committee of Adjustment Decision of April 15, 2009 Re: 618 Chiron Crescent Resolution # 126/09 Moved by Councillor Pickles Seconded by Councillor O'Connell That the Council of the City of Pickering instruct the City Clerk to appeal the decision of the Committee of Adjustment from April 15, 2009 to the Ontario Municipal Board where approval was granted for relief from Zoning By-law 3036 to permit the parking of a vehicle 3.2 metres high and 8.0 metres long whereas the By-law permits a maximum vehicle height of 2.6 metres and 6.7 metres long. CARRIED 22 City I& Council Meeting Minutes _MHOW PICKEMG Tuesday, May 19, 2009 7:30 PM Council Chambers ?3 (VII) NEW AND UNFINISHED BUSINESS 2. Director, Corporate Services & Treasurer, Report CS 19-09 2009 Tax Rates for all Classes of Property and Final Tax Due Dates for all Realty Tax Classes Except for Commercial, Industrial & Multi-Residential Realty Classes COUNCIL DECISION 1. That Report CS 19-09 of the Director, Corporate Services & Treasurer be received; 2. That the 2009 Residential tax rates for the City of Pickering be approved as contained in Schedule A of the by-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 26, 2009 and September 28, 2009 excluding the industrial, multi-residential and commercial realty tax classes; 4. That the attached by-law providing for the imposition of the tax rates approved under Recommendation 1 above, be enacted; 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6. That the Director, Corporate Services & Treasurer be authorized to make any changes to the final tax rates to comply with Provincial regulations; and, 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 3. Director, Operations & Emergency Services, Report OES 10-09 Information Technology (IT) Server Room -HVAC Upgrades - Pickering Civic Complex -Tender No. T-5-2009 COUNCIL DECISION 1. That Report OES 10-09 of the Director, Operations & Emergency Services regarding Tender No. T-5-2009 for the Information Technology (IT) Server Room HVAC Upgrades, Pickering Civic Complex be received; 23 City °o A,, Council Meeting Minutes PICKEMG Tuesday, May 19, 2009 7:30 PM Z. Council Chambers 2. That Tender No. T-5-2009 submitted by Mack Mechanical Solutions, Inc. in the total tendered amount of $138,957.00 (GST included) be accepted; 3. That the total gross project cost of $170,457.00 (GST included) and a net project cost of $162,340.00 including the total tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to fund the project in the amount of $162,340.00 by a transfer from the Federal Gas Tax Reserve Fund; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 4. Director, Operations & Emergency Services, Report OES 27-09 Quotation No. Q-12-2009 -Quotation for Drainage Improvements on Wellington & Victoria Street COUNCIL DECISION 1. That Report OES 27-09 of the Director, Operations & Emergency Services regarding the Drainage Improvements on Wellington & Victoria Street be received; 2. That Quotation Q-12-2009 submitted by Elirpa Construction & Materials Limited for the Drainage Improvements On Wellington & Victoria Street in the amount of $87,495.80 (GST included) be accepted; 3. That the total gross project cost of $105,000 (GST included) including the quotation amount and other associated costs and the total net project cost of $100,000 be approved; 4. That the total net project costs of $100,000 be funded from the Federal Gas Tax Reserve Fund; 5. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. 24 Crry Council Meeting Minutes A,, PICKEMG Tuesday, May 19, 2009 7:30 PM Council Chambers 25 5. Director, Operations & Emergency Services, Report OES 16-09 Tender no. T-6-2009 -Tender for Waterfront Trail - Western Gateway Project COUNCIL DECISION 1. That Report OES 16-09 of the Director, Operations & Emergency Services regarding the Waterfront Trail - Western Gateway Project be received; 2. That Tender T-6-2009 submitted by Pacific Paving for the Waterfront Trail- Western Gateway Project in the amount of $836,653.12 (GST included) be accepted; 3. That the total gross project cost of $1,061,550 (GST included) including the tender amount and other associated costs and the total net project cost of $1,011,000, which includes prior years design cost of $86,000, be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of up to $500,000 by a contribution from the Waterfront Toronto; b) the sum of $85,000 to be funded from property taxes; c) the sum of $340,000 to be funded from a transfer from the Federal Gas Tax Reserve Fund; d) any unfunded balance be financed from current funds; 5. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. 6. Director, Operations & Emergency Services, Report OES 29-09 Quotation No. Q-23-2009 Supply & Delivery of Articulated Variable Horse Power Motor Grader COUNCIL DECISION 1. That Report OES 29-09 of the Director, Operations & Emergency Services be received; 25 City oo Council Meeting Minutes ~7 PICURNG Tuesday, May 19, 2009 7:30 PM Council Chambers 2. That Q-23-2009, as submitted by Nortrax for the supply and delivery of (1) one 2009 John Deere 870G Articulated Motor Grader in the amount of $258,736.10 (PST and GST included) be accepted; 3. The total gross purchase cost of $258,736.10 (GST & PST included) and net purchase cost of $247,287.60 be approved; 4. That council authorize the Director, Corporate Services & Treasurer to finance the supply and delivery of the Articulated Motor Grader in the amount of $247,287.60 as follows: a) that the sum of $ 245,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed (5) five years, at a rate to be determined b) the balance sum of $2,287.60 to be funded from the 2009 Current Budget c) the annual repayment charges in the amount $ 55,035 be included in the annual Current Budget for the City of Pickering, commencing in 2010 and continuing thereafter until the loan is repaid; and any financing cost to be paid out of the Current Budget; d) the Director, Corporate Services & Treasurer has updated the City's 2009 Annual Repayment Limit and the repayment thereof falls within the City's Annual Repayment Limit for debt and financial obligations, as established by the Province for municipalities in Ontario and would not cause the City to exceed the updated limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; e) undertake the financing of this project or portions thereof that cannot be accommodated through the foregoing through internal loans, Infrastructure Ontario - OSIFA Loan Program, or a financial institution offering long term financing under similar terms and conditions; f) the Treasurer be authorized to take any actions necessary to effect the foregoing; 5. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 6. That the draft by-law attached to this report be enacted; and 7. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. 26 City 00 A Council Meeting Minutes PICKERING Tuesday, May 19, 2009 7:30 PM Council Chambers 27 7. Director, Operations & Emergency Services, Report OES 30-09 Pickering Museum Village -Brougham Central Hotel Restoration -Tender No. T-9-2009 COUNCIL DECISION 1. That Report OES 30-09 of the Director, Operations & Emergency Services regarding Tender No. T-9-2009 for the Pickering Museum Village, Brougham Central Hotel Restoration be received; 2. That Tender No. T-9-2009 submitted by Nashid Construction Corp. in the total tendered amount of $189,000 (GST included) be accepted; 3. That the total gross project cost of $243,600 (GST included) and a net project cost of $232,000 including the total tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Resolution # 127/09 Moved by Pickles Seconded by McLean That Items 1-7 of New and Unfinished Business be CARRIED, save and except Item #1. CARRIED 1. Director, Corporate Services & Treasurer, Report CS 15-09 2009 Current and Capital Budgets A brief discussion ensued on this matter. Resolution # 128/09 27 Cary Council Meeting Minutes PICWFRING Tuesday, May 19, 2009 7:30 PM r~ Council Chambers Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CS 15-09 of the Director, Corporate Services & Treasurer be approved; 2. a) That the 2009 Current Budget expenditure for personnel expenditures, consisting of salaries and wages (Account 1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of $39,915,363 be approved; b) That the 2009 Gross Current Budget expenditures for City purposes in the amount of $31,314,541 (that excludes personnel expenditures and includes capital expenditures from current revenues in the amount of $2,484,452); less estimated current operating revenues of $25,969,347 and transfer from the Rate Stabilization Reserve of $2,912,338 and transfer from the Economic Stabilization Reserve of $405,000 be approved; c) That the total levy under a) and b) above which results in a net overall levy for City Operations of $41,943,218 which is approximately a 3.53% increase over 2009, be approved; 3. a) That Council approve the revised financing for Toy Ave. by cancelling the unspent funds previously approved in the 2007 and 2008 capital budgets (Account 5320.0824 and 5410.0703) and costs incurred and funding of approximately $9,500 be transferred to the 2009 project (Account 5320.0910); b) That contingent upon the Intake Two (BCF - Communities Component) application for Toy Ave. filed May 1, 2009, being accepted, Council approve the gross expenditure of $1,050,000 with financing from Federal and Provincial Governments of $350,000 each and the remainder from Federal Gas Tax Reserve Fund ($175,000) and Move Ontario Reserve ($175,000); 4. That Council approve the more detailed project scope for Frenchman's Bay Master Plan - Phase One by cancelling the 2008 capital project (Account 5410.0805) and approving the 2009 project (Account 5410.0905); 5. a) That the 2009 Capital Budget as submitted to the Executive Committee meeting of May 7, 2009 be amended to reflect the addition of the following capital projects: 28 caq 00 A Council Meeting Minutes 4 I PICnIUNG Tuesday, May 19, 2009 7:30 PM Council Chambers L Costs Funding 401 Ped. Bridge $10,000,000 Fed./Prov. $10,000,000 Glenanna Rd. 850,000 Fed./Prov. 566,950 Debt 283,050 Whitevale Bridge 800,000 Fed./Prov. 533,600 Debt 266,400 Accessibility Improvements 17,400 Fed. 17,400 Total 11.667.400 $11,667,400 b) That the 2009 Capital Budget as submitted to the Executive Committee , meeting of May 7, 2009 be amended to provide for the following two projects, totalling $2,820,000, being advanced from the future concept planning phase to construction by adding them to the 2009 Capital Budget, dependent upon Federal (RInC) and Provincial (Ontario REC) funding: Don Beer Arena Rehabilitation and 2 520 000 Refurbishment with funding as follows: Federal/Provincial RInC Grants $1,680,000 Federal Gas Tax Reserve Fund 420,000 Community Contribution (Don Beer Res.) 100,000 Debt 320,000 Total Funding $2,520,000 Kinsmen Park Field House with funding as 300 000 follows: Federal Grants $100,000 Provincial Grants 100,000 Provincial Grant - Invest in Ontario 50,000 Federal Gas Tax 50,000 Total Funding $300,000 c) That the 2009 Capital Budget for the City of Pickering with a Gross Expenditure of $16,955,617 be amended to reflect the additional capital budget projects in recommendation 5a) of $11,667,400 and 5b) of $2,820,000 for a revised capital budget of $31,443,017 be adopted as amended; d) That the following capital financing sources be approved as presented in the amended 2009 Capital Budget:: 29 Ctrs O0 Council Meeting Minutes Tuesday, May 19, 2009 7:30 PM 3 01 Council Chambers Transfer from Current Fund to Capital Fund $2,484,452 Transfers from Reserves: - Don Beer Arena (7033) 118,000 - Rec Complex Pool Reserve (7035) 12,500 - Move Ontario Reserve (7043) 300,000 - Cap Mtce and Mgmt Systems(7045) 60,000 Transfers from Reserve Funds - Development Charges 1,267,800 - Parkland Development (7502) 30,000 - Federal Gas Tax Funds (7505) 2,532,000 - City Share Dev. Charges Projects (7022) 714,365 - Third Party Contribution (7501) 200,000 - Storm water (7611) 46,000 Debt - 5 yr 495,000 Debt - 10 yr 6,639,450 Federal and Provincial Grants - 401 Bridge 10,000,000 Federal and Provincial Grants - Don Beer Arena Rehabilitation - (RInC) & (Ont Rec) 1,680,000 Federal and Provincial Grants - Kinsmen Park Field House - (RInC) & (Ont Rec) 200,000 Federal Grant (1610) 845,275 Federal Grant - Enabling Access. 17,400 Provincial Grants (1623) 3,103,275 Waterfront Toronto 500,000 Donations (1592) 197,500 TOTAL 31.443.017 e) That total external debt financing of $7,134,450 for the projects identified in the 2009 Capital Budget, and as indicated in this report, in the amount of $495,000 for a period not to exceed 5 years and $6,639,450 for a period not to exceed 10 years; 30 City 00 A Council Meeting Minutes _MHOW 011521120&L PICXEMG Tuesday, May 19, 2009 7:30 PM Council Chambers f) That projects identified in the 2009 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; g) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; h) That all Capital expenditures or portions thereof, approved in the 2009 Capital Budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, dealer financing, current or capital funds or a ,combination thereof; i) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds raised from completed internal loans projects to first repay the original internal loans, and secondly to reduce or replace budgeted internal loans or debts; j) That the Director, Corporate Services & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 6. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve and 70% to the City Share DC Projects Reserve; b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; c) Any portion of the annual Veridian Dividend not required to be recognized in revenue to meet expenditures be transferred to the Economic Stabilization Reserve; 31 Crty oo A Council Meeting Minutes PICIT Tuesday, May 19, 2009 7:30 PM 3 Z Council Chambers 7. a) That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan accommodates any reallocation of 2009 current operating expenditures and revenues resulting from any reorganization and any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; b) That any new additional Provincial and Federal Government funding announcements for municipalities in the form of grants or new taxing authority/powers be applied to future Current and Capital budgets unless otherwise approved by Council; 8. That any under expenditures from projects funded from Federal or Provincial Grants may be used to fund over expenditures for approved projects funded from the same source(s); 9. a) That Council approve the establishment of the Operations Centre Reserve Fund where all proceeds from future land sales associated with Duffin Heights be allocated to this reserve fund and all expenditures associated with the establishment of the new operations centre be funded from this reserve fund; b) That Council pass the attached by-law to give effect to the foregoing; c) That any revenue resulting from the disposition of land or buildings, other than Duffin Heights, be transferred to the Capital Equipment Reserve; 10. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prior year's capital project accounts, and to first apply any excess funding to any over expenditure in other capital accounts and to secondly transfer any remaining excess funding back to the original source of the funds; 11. That the Director, Corporate Services & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (eg. Inclement weather); 32 City 00 Council Meeting Minutes PICKERING Tuesday, May 19, 2009 7:30 PM Council Chambers 33 12. That Council pass to the attached Schedule 1 to General Municipal Fees and Charges By-law # 6951/09, as amended, which provides for the fees and charges that are incorporated into the 2009 Current Budget; 13. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 14. That Council adopt the following Budget Guidelines for the development and presentation of the 2010 budget; a) That there be no new full or part-time positions, or increase in part-time hours unless these additional costs are offset by additional program revenues, reduced expenditures or is mandated by Federal or Provincial legislation, or additional staffing is due to health and safety or LTD accommodations; b) That there may be no new, enhanced or expanded current or capital budget programs; c) That the 2010 budget be developed based on a "restricted use of debt;" 15. That the Director, Corporate Services & Treasurer be authorized to initiate any assessment appeals necessary to protect the assessment base of the City; 16. That the Director, Corporate Services & Treasurer be authorized to execute the buy out provision in the lease for the Trackless sidewalk snow plough as provided for in the 2009 Capital Budget for Property Maintenance (Account 5311.0901); and, 17. That the appropriate staff of the City of Pickering be given authority to give effect thereto. CARRIED LATER IN THE MEETING (See Following Motion) Resolution # 129/09 33 City 0~ Council Meeting Minutes Tuesday, May 19, 2009 7:30 PM 34 Council Chambers Moved by Councillor O'Connell Seconded by Councillor Dickerson That the main motion be amended by adding the following as Item #17 and Item #17 be renumbered accordingly: That the City of Pickering create a Citizens Advisory Committee to review the Council Compensation and Communications Policy. MOTION DEFEATED The main motion was then CARRIED UNANIMOUSLY ON A RECORDED VOTE. (VIII) NOTICE OF MOTION a) PROVINCIAL HARMONIZED SALES TAX Resolution # 130/09 Moved by Councillor McLean Seconded by Councillor O'Connell WHEREAS the economy in Canada and in the Province of Ontario is faced with an unstable climate and high unemployment rates; and WHEREAS peoples savings and portfolios have been drastically affected by the world economic condition; and WHEREAS the Provincial Government recently announced the harmonization of the 5% GST and the 8% PST; and WHEREAS this harmonized sales tax will negatively impact all consumers, young and old, married or single, by implementing the proposed harmonized tax to almost all goods and services that were previously exempt from PST; and WHEREAS the 8% PST will be added to items such as, but not limited to, gasoline, home heating fuel, water, hydro, used cars, real estate commissions, home renovations, personal services, chiropractor, massage therapy, consultants, lawyers fees, prescriptions, registration fees and memberships for recreational services used by seniors and children. 34 City 00 Council Meeting Minutes PICKEMG Tuesday, May 19, 2009 7:30 PM Council Chambers 3 5 THEREFORE BE IT RESOLVED that we, The Council of the City of Pickering, appeal to the Province of Ontario to stop the implementation of the proposed Provincial Harmonized Sales Tax until more public consultation and input is received; and BE IT FURTHER RESOLVED that we, The Council of the City of Pickering, request that AMO lobby the Province of Ontario on our behalf, and that a copy of this resolution be sent to all municipalities in Ontario requesting their support. CARRIED Moved by Councillor Littley Seconded by Councillor Johnson That the rules of procedure be suspended in order to introduce a Motion with respect to Seaton employment and population ratios (ROPA 128). CARRIED b) SEATON EMPLOYMENT AND POPULATION RATIOS - RE: ROPA 128 Resolution # 131/09 Moved by Councillor Littley Seconded by Councillor Johnson WHEREAS the draft versions of the Regional Official Plan Amendment (ROPA)128, The Growing Durham Study incorrectly identified the inclusion of the Provincial Central Pickering Development Plan (Seaton's) employment target of 35,000 jobs to the planning horizon of 2031, and WHEREAS the City of Pickering, the Region of Durham and the Province of Ontario lead the Highway 407 (Seaton Lands) Economic Development Study (Hempson Consulting Ltd. 2007) which concluded that a range of 16,700 and 20,000 jobs in the employment areas of Seaton, and that 15,000 jobs in other areas of Seaton could be achieved by 2031, and WHEREAS The Council of the City of Pickering previously passed a motion of a "Jobs First" policy for the development of Seaton and, 35 City oo Council Meeting Minutes PJCXEMG Tuesday, May 19, 2009 7:30 PM 36 Council Chambers WHEREAS in order to achieve a "Healthy, Complete and Sustainable Community" an "appropriate ratio of jobs to population" is defined in the ROPA 128 at a ratio of 1 job for every 2 people, and WHEREAS the Provincial Central Pickering Development Plan (Seaton), Pickering Planning Staff, and Pickering Council have supported the designated 35,000 jobs and 70,000 people, at a ratio of 1 job for every 2 people, and WHEREAS in the final version of the ROPA 128, Seaton has now been allocated 71,345 total population and only 12,346 jobs in the employment areas, and 4,130 jobs in other areas, for a total of 16,476 jobs to the planning horizon of 2031 which is a ratio of 1 job for every 4.33 people. Therefore let it be resolved that the Council of the City of Pickering hereby withdraw its support of the ROPA 128 which does not support the Sustainable Development standards of the Central Pickering Development Plan nor of the City of Pickering. And that a copy of this motion be sent to the Regional Municipality of Durham, the Provincial Ministry of Infrastructure and Energy, Ministry of Municipal Affairs and Housing, and the Premiers Office. REFERRED LATER IN THE MEETING (See Following Motion) Moved by Councillor Johnson Seconded by Councillor Pickles That the Notice of Motion as presented by Councillors Littley and Johnson, regarding Seaton employment and population ratios (ROPA 128) be referred to the June 1, 2009, Planning and Development Committee. CARRIED ON A RECORDED VOTE AS FOLLOWS: YES NO Councillor Johnson Councillor Dickerson Councillor McLean Councillor Littley Councillor Pickles Councillor O'Connell Mayor Ryan 36 City oe A;, Council Meeting Minutes PICKFRING Tuesday, May 19, 2009 7:30 PM Council Chambers 3 ? (IX) BY-LAWS 6946/09 Being a by-law to exempt Lot 6, Plan 40M-1827, Pickering, from part lot control. 6947/09 Being a by-law to adopt Amendment 18 to the Official Plan for the City of Pickering (OPA 09-001/P) 6948/09 Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 6949/09 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions in private property. 6950/09 Being a by-law to authorize the supply & delivery of Articulated Variable Horse Power Motor Grader and the issuance of debentures therefore in the amount of $245,000 6951/09 Being a by-law to amend By-law Number 6191/03 to confirm General Municipal Fees. 6952/09 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2009 and to establish the Tax Rates necessary to raise such sums and establish the final due dates for the residential, pipeline, farm and managed forest realty tax classes. THIRD READING: Councillor O'Connell, seconded by Councillor Johnson moved that By-law Number 6946 /09 to 6954/09, be adopted, and the said by-law be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (X) CONFIDENTIAL MATTERS In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 133/09 37 caq o0 A,, Council Meeting Minutes asaea PICI<EMG Tuesday, May 19, 2009 7:30 PM 3 Council Chambers Moved by Councillor McLean Seconded by Councillor O'Connell That Council go In Camera in accordance with the provisions of the Municipal Act for the purpose of dealing with matters relating to the receiving of advice that is`subject to solicitor- client privilege. CARRIED 1. Appointments to Boards and Committees This matter was deferred to the June 15, 2009 meeting due to the advertising schedule for these appointments. 2. Chief Administrative Officer Report CAO 03-09 Request from VIVA Retirement Living Corporation to Purchase City Lands -Untraveled Portion of Glenview Road (Part of PIN# 263360154) Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Councillor McLean Seconded by Councillor Dickerson That the recommendations as contained in Confidential Report CAO 03-09 of the Chief Administrative Officer be adopted. CARRIED IN AN OPEN SESSION OF COUNCIL 3. Chief Administrative Officer Report CAO 04-09 Request from B. & K. Van Evans to Purchase City Lands - Untraveled Portion of Commerce Street (Plan 65) Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Moved by Councillor Dickerson Seconded by Councillor McLean That the recommendations as contained in Confidential Report CAO 04-09 of the Chief Administrative Officer be adopted. 38 Council Meeting Minutes FLCKEMG Tuesday, May 19, 2009 7:30 PM Council Chambers 39 CARRIED IN AN OPEN SESSION OF COUNCIL 4. Verbal Update from the Chief Administrative Officer Former Brock North Landfill Property owned by the City of Toronto Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] (XI) CONFIRMATION BY-LAW By-law Number # 6955/09 Councillor Johnson seconded by Councillor McLean, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of May 19, 2009. CARRIED (XII) ADJOURNMENT Moved by Councillor Johnson Seconded by Councillor McLean That the meeting be adjourned at 12:10 am. CARRIED DATED this 19th day of May, 2009 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 39 Cit, oo Special Council Meeting Minutes Monday, June 1, 2009 PICKE Council Chambers PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer T. Melymuk - Director, Office of Sustainability N. Carroll - Director, Planning & Development D. Wilcox - City Clerk C. Rose - Manager, Policy D. Shields - Deputy Clerk (1) DISCLOSURE OF INTEREST There were no disclosures noted. (11) DELEGATIONS 1. Terry Nuspl Re: Regional Official Plan Amendment (ROPA) 128 The Growing Durham Study Terry Nuspl appeared before Council to note her concerns in regards to Regional Official Plan Amendment (ROPA) 128 and the amount of jobs noted for Pickering in Amendment (ROPA) 128. She noted from the beginning the concept was 1 job for every 2 persons and all the reports, articles and comments stated 35,000 jobs for 70,000 people. She stated that Council should not support Durham Region's figures of 16,500 jobs. She requested that Council not support those numbers and demand 35,000 jobs for Pickering. 1 cay oo Special Council Meeting Minutes r Monday, June 1, 2009 PICKE Council Chambers 41 (III) NEW AND UNFINISHED BUSINESS 1. Referral from the May 19, 2009 Council Meeting Notice of Motion Regional Official Plan Amendment (ROPA) 128 The Growing Durham Study Detailed discussion ensued on this matter. Resolution # 134/09 Moved by Councillor Littley Seconded by Councillor Johnson WHEREAS the draft versions of the Regional Official Plan Amendment (ROPA)128, The Growing Durham Study incorrectly identified the inclusion of the Provincial Central Pickering Development Plan (Seaton's) employment target of 35,000 jobs to the planning horizon of 2031, and WHEREAS the City of Pickering, the Region of Durham and the Province of Ontario lead the Highway 407 (Seaton Lands) Economic Development Study (Hempson Consulting Ltd. 2007) which concluded that a range of 16,700 and 20,000 jobs in the employment areas of Seaton, and that 15,000 jobs in other areas of Seaton could be achieved by 2031, and WHEREAS The Council of the City of Pickering previously passed a motion of a "Jobs First" policy for the development of Seaton and, WHEREAS in order to achieve a "Healthy, Complete and Sustainable Community" an "appropriate ratio of jobs to population" is defined in the ROPA 128 at a ratio of 1 job for every 2 people, and WHEREAS the Provincial Central Pickering Development Plan (Seaton), Pickering Planning Staff, and Pickering Council have supported the designated 35,000 jobs and 70,000 people, at a ratio of 1 job for every 2 people, and WHEREAS in the final version of the ROPA 128, Seaton has now been allocated 71,345 total population and only 12,346 jobs in the employment areas, and 4,130 jobs in other areas, for a total of 16,476 jobs to the planning horizon of 2031 which is a ratio of 1 job for every 4.33 people. 2 Citqo~ Special Council Meeting Minutes Monday, June 1, 2009 PICKER Council Chambers 49 Therefore be resolved that the Council of the City of Pickering here by withdraw its support of the ROPA 128 which does not support the Sustainable Development standards of the Central Pickering Development Plan nor of the City of Pickering. And that a copy of this motion be sent to the Regional Municipality of Durham, the Provincial Ministry of Infrastructure and Energy, Ministry of Municipal Affairs and Housing, and the Premier's Office. CARRIED UNANIMOUSLY LATER IN THE MEETING (See Following Motions) Resolution # 135/09 Moved by Councillor Littley Seconded by Councillor McLean That the main motion be amended by deleting clause 2 and adding the following: WHEREAS the City of Pickering, the Region of Durham and the Province of Ontario lead the Highway 407 (Seaton Lands) Economic Development Study (Hempson Consulting Ltd. 2007) which concluded that a range of 16,700 and 20,000 jobs in the employment areas of Seaton, and that 15,000 jobs in other areas of Seaton could be created and could achieve build out of approximately 35,000 jobs in about 20 years from the commencement of development; and CARRIED Resolution # 136/09 Moved by Councillor Johnson Seconded by Councillor Pickles That the main motion be amended by deleting clauses 5, 6 and 7 and adding the following: 3 Cre~ Special Council Meeting Minutes Monday, June 1, 2009 PICXER Council Chambers 43 WHEREAS the Central Pickering Development Plan identifies that the Seaton Community is to be planned for 35,000 jobs and up to 70,000 persons, which results in a ration of 1 job for every 2 persons; and WHEREAS City of Pickering strongly supports the achievement of a ration of 1 job for every 2 persons in Seaton; and WHEREAS the City of Pickering is planning to achieve 35,000 jobs and 70,000 people in Seaton; and WHEREAS Durham's ROPA 128, implementing the Growing Durham Study assigns approximately 16,500 jobs to Seaton for the period up to 2031; Now Therefore Be It Resolved, that despite the allocation of jobs to Seaton under ROPA 128, the City of Pickering hereby reiterates its support for 35,000 jobs and 70,000 persons in Seaton at build-out with balanced employment population growth as the community develops and requests that the Region of Durham use 35,000 jobs and 70,000 persons for Seaton in its long term planning. CARRIED ON A RECORDED VOTE AS FOLLOWS YES NO Councillor Dickerson Councillor Littley Councillor Johnson Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan The main motion, as amended was then CARRIED. 4 Citq oo Special Council Meeting Minutes Monday, June 1, 2009 PICKE Council Chambers 44 (IV) CONFIRMATION BY-LAW By-law Number 6956/09 Councillor Johnson, seconded by Councillor Dickerson moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of June 1, 2009. CARRIED (V) ADJOURNMENT Moved by Councillor Dickerson Seconded by Councillor Johnson That the Special Meeting of Council be adjourned. CARRIED The meeting adjourned at 11:15 pm. DATED this 1st day of June, 2009 MAYOR DAVID RYAN DEBI A. WILCOX CITY CLERK 5 City 00 Planning & Development Committee Meeting Minutes PICKE1UNG Monday, June 1, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R.Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer T. Melymuk - Director, Office of Sustainability N. Carroll - Director, Planning & Development D. Wilcox - City Clerk C. Rose - Manager, Policy L. Taylor - Manager, Development Review A. Yearwood - Planner I D. Shields - Deputy Clerk (1) DELEGATIONS Gary Bowen, Watershed Specialist Toronto and Region Conservation Authority Re: Petticoat Creek Watershed Action Plan Gary Bowen, Watershed Specialist, Toronto and Region Conservation Authority, appeared before the Committee to update Council on the Petticoat Creek Watershed Action Plan. Mr. Bowen stated that the goal of the plan was to build upon the unique planning context in the Petticoat Creek watershed and identify key management actions and recommendations. He noted that the process would utilize the extensive and multi-faceted environmental work completed within the watershed to gain a comprehensive understanding of the state of the watershed and develop recommendations for future work. He stated that the next steps in the plan would be public consultation and draft management actions. 1 Planning & Development Committee Meeting Minutes PICKERING Monday, June 1, 2009 7:30 pm - Council Chambers 46 Chair: Councillor Pickles (II) PART `A' - INFORMATION REPORTS 1. Draft Plan of Subdivision Application SP-2009-10 Zoning By-law Amendment Application A 11/09 1752, 1762, 1764 Rosebank Road 1602 Autumn Crescent Foxwood Trail Part of Lots 1, 2 & 3, Plan 505 Part of Block 165, Block 166, Lot 67, 40M-1810 Part 1, 40R-19732, Part 1, 40R-20042, Part 2, 40R-20043 City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Lynda Taylor, Manager, Development Review gave an outline of the requirements for a Statutory Meeting under the Planning Act. She also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Ashley Yearwood, Planner I, gave an overview of draft plan of subdivision application SP-2009-10 and zoning amendment application A 11/09. Bryce Jordan of Sernas Associates appeared before the Committee in support of the applications. Jeff Sutton, 430 Pineview Lane, appeared before the Committee and questioned whether a decision had been made on the building of semi's or single detached units. He noted his concern with the additional parking that semi's seem to require and felt there could be a safety issue with on street parking. Mr. Sutton stated that he would rather see single detached homes built in this area. Mr. Sutton also questioned where the sidewalks were going to be placed and where the construction traffic would be located. Richard Adams, 427 Pineview Lane, appeared before the Committee and questioned what would be built on Block 13. Ashley Yearwood, Planner I noted that a mixed use of semi's and singles were planned for this Block. 2 Czeq 00 Planning & Development Committee Meeting Minutes PICKE Monday, June 1, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles 47 Daniel Kelly, 1756 Autumn Crescent, appeared before the Committee and noted his concerns with the additional traffic and parking in the area. He also questioned whether the Autumn Crescent alignment would line up with the existing streets. Dan Kotsopoulos, 417 Foxwood Trail, appeared before the Committee and questioned when construction would start and how long it would be under construction. Bryce Jordan of Sernas & Associates stated that if all went as planned they would probably start construction next Summer and be finished by Fall. (III) PART `B' - PLANNING & DEVELOPMENT REPORTS 1. Director, Planning & Development, Report PD 18-09 Zoning By-law Amendment - A 21/08 Mikalda Farms Ltd. 155 Uxbridge Pickering Townline Road (Part of Lot 34, Concession 9), City of Pickering RECOMMENDATION Moved by Councillor Johnson Seconded by Mayor Ryan 1. That Zoning By-law Amendment Application A 21/08 submitted by Mikalda Farms Ltd., on lands being Part of Lot 34, Concession 9, City of Pickering, to amend the zoning of the subject property to add low intensity recreational uses with accessory small-scale environmental education facilities as a permitted use on the subject property as outlined in Report PD 18-09 be approved; 2. That the amending Zoning By-law to implement Zoning By-law Amendment Application A 21/08, as set out in Appendix I to Report PD 18-09 be forwarded to Council for enactment, and 3. Further, that the. Ministry of Municipal Affairs and Housing be requested to revise the City's Oak Ridges Moraine Conformity Zoning By-law to permit small scale environmental education facility uses within the "ORM-A-2" zone for the subject property in its approval of the Conformity By-law, as outlined in Appendix I to PD Report 18-09. CARRIED 3 Cirq oo Planning & Development Committee Meeting Minutes Monday, June 1, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles 2. Director, Planning & Development, Report PD 19-09 Official Plan Amendment Application OPA 08-004/P Amendment 19 to the Pickering Official Plan Zoning By-law Amendment - A 24/08 SmartCentres (Calloway REIT/First Simcha) 1899 Brock Road (Part of Lot 18, Concession 1) City of Pickering Ornella Richichi of Smart Centres, appeared before the Committee in support of the applications and to answer questions. Ms. Richichi noted that Smart Centres were reviewing the site in regards to a walkway on the easterly side of the site and internal sidewalks. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report PD 19-09 of the Director of Planning & Development on Official Plan Amendment Application OPA 08-004/P, Amendment 19 to the Pickering Official Plan, be received; 2. a) That Amendment 19 to the Pickering Official Plan initiated by SmartCentres, to permit an increase to the maximum aggregate gross leasable floor area from 49,000 to 55,000 square metres as set out in Exhibit "A" to Appendix I to Report PD 19-09 be approved; b) That the Draft By-law to adopt Amendment 19 to the Pickering Official Plan to establish a maximum aggregate gross leasable floor area for the subject property of 55,000 square metres, as set out in Appendix I to Report PD 19-09 be forwarded to Council for enactment; 3. That Zoning By-law Amendment Application A 24/08 submitted by SmartCentres for lands being Part of Lot 18, Concession 1, City of Pickering, to amend the zoning of the subject property to permit an increase of the maximum aggregate floor area from 49,237 square metres to 55,000 square metres and to reduce the site specific parking standard from 5.0 spaces per 100 square metres of gross leasable floor area to 4.5 spaces per 100 square metres of gross leasable floor area as outlined in Report PD 19-09 be approved; 4 Cif Planning & Development Committee Meeting Minutes Monday, June 1, 2009 7:30 pm - Council Chambers Chair: Councillor Pickles 49 4. That the draft by-law to amend Zoning By-law 3036, as amended by By- laws 5511/99, 5692/00, 6011/02 and 6647/06 to permit 55,000 square metres maximum aggregate floor area and to establish a site specific parking standard of 4.5 spaces per 100 square metres of gross leasable floor area, as set out in Appendix II to Report PD 19-09, be forwarded to Council for enactment; and 5. Further, that the City Clerk forward a copy of Report PD 19-09 to the Region of Durham. CARRIED LATER IN MEETING (See Following Motion) Moved by Councillor O'Connell Seconded by Councillor Mclean That the main motion be amended by adding the following as Item #3 and the remainder renumbered accordingly: That prior to the passing of the Zoning By-law to implement this application, First Simcha shall provide a security to the satisfaction of the Director, Planning & Development, sufficient to secure construction of a sidewalk enhancement plan. CARRIED The main motion, as amended was then CARRIED. (III) ADJOURNMENT The meeting adjourned at 9:05 pm. 5 Wit,, oo Special Council Meeting Minutes Monday, June 8, 2009 PICKER 7:00 pm 5~ Council Chambers PRESENT: Mayor David Ryan COUNCILLORS: R.Johnson B. McLean J. O'Connell D. Pickles ABSENT: D. Dickerson - City Business B. Littley - City Business ALSO PRESENT: T. Melymuk - (Acting) Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer A. Allison - City Solicitor C. Rose - Manager, Policy D. Shields - (Acting) City Clerk (1) DISCLOSURE OF INTEREST There were no disclosures noted. Moved by Councillor McLean Seconded by Councillor O'Connell That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED 1 City o0 Special Council Meeting Minutes Monday, June 8, 2009 PICKER 7:00 pm Council Chambers (II) CONFIDENTIAL MATTERS 1. Confidential Verbal Update Chief Administrative Officer and (Acting) Chief Administrative Officer Re: Seaton Community Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Council resumed into open session following discussion of the confidential memorandum from the (Acting) Chief Administrative Officer dated June 5, 2009 with respect to this matter. (III) CONFIRMATORY BY-LAW By-law Number 6957/09 Councillor McLean, Seconded by Councillor O'Connell, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at a Special In Camera Meeting of June 8, 2009. CARRIED (IV) ADJOURNMENT Moved by Councillor McLean Seconded by Councillor O'Connell That the meeting be adjourned at 7:25 pm. CARRIED DATED this 8th day of June, 2009 MAYOR DAVID RYAN DEBBIE SHIELDS (ACTING) CITY CLERK 2 CLr/ oo Special Council Meeting Minutes Monday, June 8, 2009 7:30 pm 52 Council Chambers PRESENT: Mayor Ryan COUNCILLORS: R.Johnson B. McLean J. O'Connell D. Pickles ABSENT: D. Dickerson B. Littley ALSO PRESENT: T. Melymuk - Director, Office of Sustainability E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer D. Shields (Acting) City Clerk (1) DISCLOSURE OF INTEREST There were no disclosures noted. (III) PUBLIC MEETING 1. Re: Proposed Amendment to the Development Charges By-law Mayor Ryan welcomed everyone and noted that the purpose of tonight's Special Meeting of Council was to explain the proposed amendment to the Development Charges By-law and to obtain public input. The public meeting is required pursuant to Section 12 of The Development Charges Act, 1997, as part of the process that Council must follow before passing an amendment to a development charges by-law. The process also included the release of the 2009 Development Charge Background Study on May 22, 2009. The study is required under the Act to be released to the public two weeks prior to the public meeting. 1 Crry o0 4-Aigh Special Council Meeting Minutes Monday, June 8, 2009 PICKERNG 7:30 pm Council Chambers City Council is required under The Development Charges Act, 1997 to hold at least one public meeting to allow the public the opportunity to review and provide comments on the 2009 Development Charges Background Study, and the proposed Development Charges By-law. The purpose of the public meeting is twofold; first to provide the public with information relating to the City of Pickering 2009 Development Charge Background Study, which is applicable to the City exclusive of the Seaton Lands which will subsequently be subject to a separate development charge by-law; and second to allow any person who attends the meeting to make representation relating to the proposed by-law and study. Written submissions received by 4 pm on Monday, June 15, 2009 including those opinions expressed verbally at today's public meeting will be considered in the preparation of the final recommendation and by-law scheduled to be presented to City Council for approval on July 13, 2009. Development Charges are levied against new development, and a primary source of funding growth-related capital expenditures. City capital services include fire, public library, parks and recreation, operations centre, buildings and fleet, general government (growth studies), roads and related storm water services. We will start with a presentation by the Director, Corporate Services & Treasurer and Cam Watson of CN Watson & Associates. Following the presentation, I will ask if there are any members of the public in attendance who wish to make a submission or ask any questions on this particular matter. This is a meeting for information and public submissions only, there will be no decisions made tonight. The Director, Corporate Service & Treasurer stated that a Development Charges Study is undertaken at least every 5 years as required under the Development Charges Act. The City is required to undertake this Study otherwise we would not be able to collect Developments Charges. Development Charges are calculated to arrive at that portion or percentage of eligible costs that are attributable to and can be collected from new development. It is essentially a 5 year capital study and budget related to new development that is adopted by Council as its capital plan for new development. The last Study was undertaken in 2004 and the current by law governing the amount and collection of Development Charges expires at the end of this August. 2 City oo Special Council Meeting Minutes 1*1 Monday, June 8, 2009 PICKER 7:30 pm 54 Council Chambers City Staff have provided their input in the form of development & capital forecasts. This information then provides input into the Study to arrive at the amount that may be charged under the Legislation. Following the meeting I will then review all comments, take the current economic climate and any other factors into consideration and prepare my report to Council. We are all cognizant of the state of the economy and development in Ontario and I will be taking this into consideration as I prepare my report. Cam Watson of Watson and Associates gave a presentation explaining the process and findings of the Development Charges Background Study for the City of Pickering and also noted that this study did not include the Seaton lands. He outlined the key dates for the Development Charges process and went through tables within the study and noted comparisons to other municipalities and also noted comparisons with existing Development Charges By-law and the new Development Charges By-law. Mayor Ryan called for public submissions for the first time. Lyn Townsend a representative of Mattamy Group of Companies appeared before Council and stated that she has been to many public meetings regarding Development Charges By-laws and was at the City of Pickering in order to get clarification on items within the study. Ms. Townsend requested that Council when passing the new Development Charges By-law take into consideration the economy and to also take into consideration what the development industry does for communities through creating jobs, building permits, income tax and government contributions. She noted that they feel they have suggestions on how to decrease development charges and would like to speak to staff in this regard. She noted that if the dominator stayed the same but was calculated over a longer period of time this would make a difference. Randy Grimes a representative of IBT Group and Seaton Landowners Group appeared before Council and noted that he had submitted a letter with 11 questions to staff to be answered. He stated that he felt Seaton should be included in this Development Charges Background Study. He noted that the Province and the Region of Durham had Seaton in place and felt there was no reason to exclude it from this study. Mr. Grimes stated his concerns with the low growth forecast the study was calculated on and also felt growth over 10 years seems low. Mr. Grimes questioned the road charges and questioned how many 3 Cttqoo Special Council Meeting Minutes Monday, June 8, 2009 PICKER 7:30 pm Council Chambers have post period benefits. He also noted that you cannot charge for a higher level of service through Development Charges. Wayne Clark a representative of the Durham Region Homebuilders Assoc. appeared before Council and noted that they were still reviewing the proposed Development Charges but requested clarification on some items at this time. Mr. Clark questioned the substantial increase for the price of a Fire vehicle and requested clarification on the pricing of a new Pumper/Rescue vehicle. He questioned the difference in building value for the Claremont Library compared to the Greenwood Library and Whitevale Library. Mr. Clark noted they would continue their review and if required seek answers from staff or submit a further submission. Mayor Ryan called for any further public submissions for the second time. Mayor Ryan called for any further public submissions for the third time. Mayor Ryan closed this portion of the meeting for public submissions. Mayor Ryan noted that at this stage in the process, the Background Study and proposed Development Charges by-law were being provided for information purposes only, as part of the consultation process. Once the process is complete and final Development Charge recommendations are made to Council, approval will be sought for the 2009 Development Charges By-law; the Background Study, including the development forecast, the development-related capital program, the Development Charges calculation and associated material, along with any addendum that may be produced prior to by-law adoption. Mayor Ryan noted that Council will consider the adoption of the background study and passage of the by- law at an upcoming Council Meeting. The City Clerk will then issue the legislated statutory notice of the passage of the by-law, including the appropriate appeal process. (IV) CONFIRMATION BY-LAW By-law Number 6958/09 4 Cary Special Council Meeting Minutes Monday, June 8, 2009 PIC-WERING 7:30 pm Council Chambers Councillor Pickles, seconded by Councillor O'Connell moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of June 8, 2009. CARRIED (111) ADJOURNMENT Moved by Councillor Pickles Seconded by Councillor O'Connell That the Special Meeting of Council be adjourned. CARRIED The meeting adjourned at 9:20 pm. DATED this 8th day of June, 2009 MAYOR DAVID RYAN DEBBIE SHIELDS (ACTING) CITY CLERK 5 Executive Committee - Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers Chair: Councillor Pickles PRESENT: Mayor Ryan COUNCILLORS: R.Johnson B. McLean J. O'Connell D. Pickles ABSENT: D. Dickerson - City Business B. Littley - City Business ALSO PRESENT: T. Melymuk - (Acting) Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer T. Moore - Chief Building Official K. Thompson - Manager, By-law Enforcement Services D. Shields - Deputy Clerk (1) DELEGATIONS 1. Francis Tavares Re: 3 Hour Parking Restriction on Residential Streets Francis Tavares, 1005 Rathmore Crescent, appeared before the Committee regarding the 3 hour parking regulation in the Traffic By-law. Mr. Tavares noted that he felt the 3 hour parking regulation was a little excessive and would like to see it changed. He stated that he could see the regulation being enforced during the winter months but felt it should not be there during the rest of the year. He noted that he felt he should be able to park in front of his house when he needed to without getting a ticket. 1 cial 00 Executive Committee Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers 5 8 Chair: Councillor Pickles 2. Paul Avis Re: Director, Corporate Services & Treasurer, Report CS 14-09 Updated Sign By-law Paul Avis, 931 Liverpool Road, appeared before the Committee to note his concerns with the mobile sign section of the draft Sign By-law. Mr. Avis noted that 30% of his business is generated through the use of mobile signs and by limiting the amount of time he can use a mobile sign for advertising will affect his business. He stated that he did not want special treatment but would like a level playing field and questioned why real estate agents were exempt from any type of permit fee for their signage. Mr. Avis requested that Council take another look at the mobile sign component to the by-law with a view to assist small businesses and create a level playing field for everyone. (II) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Services, Report OES 22-09 No Parking By-law, Sheppard Avenue, - Amendment to By-law 6604/05 RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report OES 22-09 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. REFERRED LATER IN THE MEETING (See Following Motion) Moved by Mayor Ryan Seconded by Councillor McLean 2 C-dq e~ Executive Committee Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers Chair: Councillor Pickles' That Report OES 22-09 of the Director, Operations & Emergency Services be referred back to staff for further review and consideration in regards to alternative parking strategies and further consultation with area residents. CARRIED 2. Director, Operations & Emergency Services, Report OES 28-09 Tender No. T-4-2009 - Municipal School Crossing Guard Program RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report OES 28-09 of the Director, Operations & Emergency Services regarding tenders received for the administration, supply and service of the municipal school crossing guard program be received; 2. That Tender No. T-4-2009 submitted by Staffing Services in the total tendered amount of $999,553.80 (GST included) with a net project cost of $951,956.00 be approved for the period September 2009 to June 2012, subject to the annual review and extension to the contract by the Manager, Supply & Services; 3. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and 4. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. CARRIED 3. Director, Operations & Emergency Services, Report OES 31-09 Architectural Services - Don Beer Arena Accessibility Improvements RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report OES 31-09 of the Director, Operations & Emergency Services regarding Architectural Services be received; 3 cis Executive Committee PICKEWNG Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers 60 Chair: Councillor Pickles 2. That notwithstanding the Purchasing Policy, the proposal submitted by Jurecka + Associates Architects Inc. to provide architectural services for the design of accessibility and operational improvements at the Don Beer Arena be accepted; 3. That the total gross project cost of $105,000 and a net project cost of $100,000 including disbursements for the architectural services for the Don Beer accessibility Improvements be approved; 4. Should the grant funding applications for this project be approved, that Jurecka + Associates Architects Inc. be engaged for the contract administration with costs to be included and funded as part of the total contract award, which will be dealt with in a subsequent tender award Report to Council; 5. That Council authorize the Director, Corporate Services & Treasurer to finance the Don Beer Arena Accessibility Improvements architectural service as follows: a) The costs of Phase I, detailed design in the amount of $100,000 plus GST to be financed by a transfer from the Don Beer Reserve as per the approved 2009 Capital Budget; b) The costs of Phase II, contract administration, in the amount of $30,400 plus GST will not be awarded until such time as grant funding for construction is confirmed; c) The Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 6. That staff at the City of Pickering be given the authority to give effect thereto. CARRIED 4. Director, Corporate Services & Treasurer, Report CS 14-09 Updated Sign By-law RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report CS 14-09 of the Director, Corporate Services & Treasurer be received; 4 Caq °0 Executive Committee Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers Chair: Councillor Picklesh 1 2. That the proposed sign by-law, included as Attachment #1, providing regulations for signs erected within the City of Pickering, be enacted; and 3. Further, that the appropriate staff of the City of Pickering be given the authority to give effect thereto. CARRIED AS AMENDED (See Following Motions) Moved by Councillor O'Connell Seconded by Councillor McLean That the main motion be amended by deleting Section 63(7) to the proposed sign by- law, included as Attachment #1 relating to the number of election signs allowed on a single property. CARRIED Moved by Councillor O'Connell Seconded by Councillor McLean That the main motion be amended by deleting Section 63(8) to the proposed sign by- law, included as Attachment #1 relating to the erection of election signs in close proximity to polling stations on election day. CARRIED Moved by Councillor O'Connell Seconded by Councillor McLean That the main motion be amended by amending Section 64(1) to the proposed sign by-law, included as Attachment #1 as follows: 64(1) No person shall erect a flag other than a flag bearing the crest, emblem or insignia of any corporation, federal, provincial and municipal government agency, or religious, charitable or fraternal organization. CARRIED. Moved by Councillor O'Connell Seconded by Councillor McLean That the main motion be amended by adding the following as Section 41(8) to the proposed sign by-law, included as Attachment #1: 5 ~1 4 Executive Committee Meeting Minutes Monday, June 8, 2009 62 9:50 pm - Council Chambers Chair: Councillor Pickles 41(8) Notwithstanding section 38, a maximum of 4 licences for portable signs may be issued concerning an individual business or service in any calendar year provided at least 30 days have elapsed since the expiry of the last portable sign licence and the sign has been removed. CARRIED The main motion, as amended was then CARRIED. 5. Director, Corporate Services & Treasurer, Report CS 16-09 Formal Quotations - Quarterly Report for Information RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson That Report CS 16-09 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. CARRIED 6. Director, Corporate Services & Treasurer, Report CS 18-09 2008 Pre-Audit Balances of Reserves and Reserve Funds RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report CS 18-09 of the Director, Corporate Services & Treasurer be received for information; 2. That the Ontario Transit Renewal Reserve Fund be closed and the attached By- law to repeal By-law 6029/02 be enacted; 3. That the Dedicated Gas Tax Reserve Fund be closed and the attached By-law to repeal By-law 6418/04 be enacted; and 4. That the appropriate staff of the City of Pickering be given authority to give effect thereto. CARRIED 6 citq 0~ Executive Committee Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers Chair: Councillor Pickles 63 7. Director, Corporate Services & Treasurer, Report CS 20-09 Development Charges Reserve. Fund - Statement of the Treasurer for 2008 RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson That Report CS 20-09 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. CARRIED 8. Director, Corporate Services & Treasurer, Report CS 22-09 2009/2010 Property and Liability Insurance Renewal RECOMMENDATION Moved by Councillor O'Connell Seconded by Councillor Johnson 1. That Report CS 22-09 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew effective June 16, 2009, its property, liability and other coverages through the Frank Cowan Company for the period July 1, 2009 to June 30, 2010 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and 7 citq 00 Executive Committee FICKE - Meeting Minutes Monday, June 8, 2009 9:50 pm - Council Chambers 64 Chair: Councillor Pickles 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. CARRIED (III) OTHER BUSINESS a) Councillor O'Connell advised that she would be bringing forth a Notice of Motion with respect to requesting that Rouge Park become a National Park. (IV) ADJOURNMENT The meeting adjourned at 12:20 am. 8 ICI I I 65 " PICKERINZ June 15, 2009 DELEGATIONS 1. Shashi Bhatia Indo-Canadian Cultural Association of Durham (Refer to Corr. No. 59-09 1 2. Pat Dunnill Re: Rogers Farm [Refer to Corr. No. 64-091 3. Raveena Ratnasingam President, Tamil Cultural and Academic Society of Durham Re: Local Involvement Regarding the Current Tamil Situation in Sri Lanka 4. Chaitanya Kalevar Re: Democratic Due Diligence of Elected Representatives Ctrl o~ ICI II - 66 PICKERIN June 15, 2009 CORRESPONDENCE Pages 1. CORR. 59-09 Motion for Direction SHASHI BHATIA 68-81 INDO-CANADIAN CULTURAL ASSOCIATION OF DURHAM INC. 1894 Bainbridge Drive Pickering, ON L1V 6G6 Letter received from Shashi Bhatia, Indo-Canadian Cultural Association of Durham Inc., requesting Council support of a proposal to rename the Esplanade Park the Peace Park and the garden circle the Lester B. Pearson circle. 2. CORR. 60-09 Motion for Direction MIKE BENDER, MANAGER 82-87 CONSERVATION LANDS TORONTO AND REGION CONSERVATION AUTHORITY 5 Shoreham Drive Downsview, ON M3N 1 S4 Letter received from Mike Bender, Manager, Conservation Lands, Toronto and Region Conservation Authority, requesting Council appoint a Councillor and staff representative to participate on the Toronto and Region Conservation Authority's Trail Guidelines Advisory Committee. 3. CORR. 61-09 Motion to Approve SUE CORKE 88-90 DEPUTY CITY MANAGER 311 Toronto Metro Hall, 3rd Floor 55 John Street Toronto, ON M5V 3C6 Letter received from Sue Corke, Deputy City Manager, 311 Toronto, requesting approval from the City of Pickering for the 311 Call Routing Agreement between the City of Toronto and the City of Pickering, which arranges for certain Bell Canada wire centre areas to be shared by Toronto and the neighbouring municipalities. rt4. CORR. 62-09 Receive for Information CHERYL TENNISCO, COMMITTEE CLERK 91-92 REGION OF DURHAM 605 Rossland Road East Whitby. ON L1 N 6A3 Letter received from Cheryl Tennisco, Committee Clerk, Region of Durham advising that at a meeting of the Durham Region Transit Executive Committee held on April 29, 2009 and May 13, 2009, the Council adopted a recommendation with respect to representation on the new Metrolinx Board. 5. CORR. 63-09 Receive for Information J.R. POWELL, CHIEF ADMINISTRATIVE OFFICER 93 CENTRAL LAKE ONTARIO CONSERVATION 100 Whiting Avenue Oshawa, ON L1 H 3T3 Letter received from J.R. Powell, Chief Administrative Officer, Central Lake Ontario Conservation, submitting their 2009 budget as approved at a meeting held May 20, 2009. 6. CORR. 64-09 Motion to Endorse LINDA ROBERTS 94 COMMITTEE COORDINATOR HERITAGE PICKERING ADVISORY COMMITTEE Correspondence received from Linda Roberts, Committee Coordinator on behalf of the Heritage Pickering Advisory Committee seeking Council endorsement with respect to pursuing the opportunity to preserve the buildings municipally located at 3805 Salem Road with the Ministry of Transportation. 7. CORR. 65-09 Motion to Endorse RHONDA LAWSON 95 PICKERING MUSEUM ADVISORY COMMITTEE Correspondence received from Rhonda Lawson, Member, Pickering Museum Advisory Committee seeking Council endorsement with respect to the nomination of Laura Drake for the Cultural Heritage Award, under the Heritage Community Recognition Program. 8. CORR. 66-09 Motion to Endorse LINDA ROBERTS 96 COMMITTEE COORDINATOR HERITAGE PICKERING ADVISORY COMMITTEE Correspondence received from Linda Roberts, Committee Coordinator, on behalf of the Heritage Pickering Advisory Committee, seeking Council endorsement for the nomination of Gordon Zimmerman for the Built Heritage recognition award under the Heritage Community Recognition Program. _0P_0.sq-~~(• RECEIVED CITY of FICKERING I NDO-CANADIAN CULTURAL ASSOCIATION MAY - 5 2009 68 OF DURHAM INC. CLERK'S DIVISION 1894 Bainbridge Drive, Pickering, ON. L1V 6G6 www.iccadi.org 905-428-9798, shashibhatia(a rogers.com Your Worship Mayor Ryan and Members of Council, it is in full appreciation of the inclusive safe community that we know Pickering to be that we make this proposal to rename the Esplanade Park the Peace Park and name the garden circle, the Lester B. Pearson circle. We are also proposing esplanade walkway in it leading to Pickering city hall and the garden circle contained therein Mahatma Gandhi Marg (Walkway) and the two paths leading from the garden circle to be named respectively after Martin Luther King and Nelson Mandela. The Rt. Hon. Lester B. Pearson former Canadian Prime Minister was known to be one of the most influential Canadians of the 20th century and whose pursuit of peace and well known accomplishments changed the lives of Canadian forever. For his groundbreaking work at the United Nations and international diplomacy Pearson was awarded the Nobel Peace Prize in 1957. The Nobel Selection Committee of claimed that Pearson had "Saved the World". The names of Mahatma Gandhi and Martin Luther King are inextricably linked in their respective pursuit of peace and non- violence and that of Nelson Mandela with the end of aparteid and reconciliation. Lester B. Pearson is considered the father of the modern concept of peacekeeping. They all are recognized the world over as symbols of those values which we in Pickering hold dear. t Pickering strives to transcend barriers to full participation Ir) civic-li by all its citizens and in doing so builds upon your currerf `eff those who served and set examples over past generatigns-~~►~ r~ t l.ne t 5 Cc~~,:r I FILE C IYlc,1 i~~r,e~r ~~Ic~o )r'; ACTION 6 9 At a time when our society faces many social and economic challenges and endures intolerance and threats against the peaceful co-existence of its people, it is fitting that we provide reminders of the core values of these three citizens of the world. Here in Pickering we can provide that valuable permanent reminder by the simple means of adopting this proposal. Inspired by Gandhi's success with non-violent activism, Martin Luther King visited the Gandhi family in India in 1959, with assistance from the Quaker Group, the Friends Service Committee. The trip affected King in a profound way, deepening his understanding of non-violent action in the pursuant of civil rights. In a radio address made on his final evening in India King reflected that since his being in India, he was more convinced than ever before that the method of non violence is the most potent weapon available to people in their struggle for justice and human dignity. In a real sense, Mahatma Gandhi embodied in his life certain universal principles that apply to human beings everywhere. Here in Pickering the home to people from all over the world these principles have real resonance. Nelson Mandela after his release from long imprisonment put the past behind him, forgave his tormentors, and devoted all his energies to reconciling the races after generations of suffering by the majority. He too has been honoured the world over and it is fitting that his name be affixed to a path in the newly named Peace Garden. By naming the park as the Peace Garden and honouring the contributions of these four great men as proposed, the residents of Pickering, are honouring their own City's commitment to peace, non violence and reconciliation. Ours is a city of diversity where the lessons they have left mankind have a special resonance. On behalf of the ICCAD and the many listed organizations who contribute so much to the healthy civic life of Pickering and who wholeheartedly support this proposal, I respectfully ask you to support the motion before you. Thank You A14A I NDO-CANADIAN CULTURAL ASSOCIATION OF DURHAM INC. 1894 Bainbridge Drive, Pickering, On., L1V6G6 905-428-9798 shashibhatia(a)-rogers.com Peace Garden Proposal for the City of Pickering Goals and Objectives Goal: To promote peace, cultural diversity and harmony within the City of Pickering Objectives: (1) Rename the Esplanade Park as the "Peace Garden". (2) Name the pathways leading to the peace garden as "Mahatma Gandhi Way, Mandela Way, Martin Luther King Way and Sir Lester B Pearson Circle." These leaders are globally known to be associated with peace and harmony. (3) Use the Pathways and Peace Garden to foster pluralism and Canadian values in the City of Pickering. Background The City of Pickering is home to a growing multicultural community. According to the 2006 census, 26,685 individuals from visible minority backgrounds resided in Pickering. This represented almost 31 % of the population in Pickering. Of the visible minorities, the black population represented the largest group (33%) followed by South Asians (30%), Filipinos (10%) and Chinese (7%). Informal observations suggest that the percentage of visible minorities residing in Pickering has grown since 2006. The multicultural community in Pickering contributes significantly to the development and general welfare of Pickering. They enhance the cultural and economic life of all residents of Pickering. Among these many individuals are doctors, lawyers, engineers, accountants, teachers and others who contribute r significantly to the tax base as well as to the economic viability of local businesses in Pickering. With racial and religious conflict storming through the world, the Peace Garden in Pickering can stand out as a beacon of hope. It will provide a powerful message, particularly to the Youth of Pickering about peace and tolerance. The Peace Garden will serve as an example of how the people of Pickering coming from diverse backgrounds live in peace and harmony together. There are many benefits that Pickering will reap from the peace garden. These include, 1. Associate the City of Pickering with an image of peace and harmony 2. Strengthen ties between people of diverse backgrounds and faiths 3. Promote respect for leaders across the world who promoted the message of peace 4. Promote awareness about the universality of peace messages 5. Promote greater cultural understanding among the diverse multicultural groups that reside in Pickering 6. These paths would serve to remind residents and visitors in Pickering of the important contributions of these leaders to world peace through non- violent social change. Conclusion It would be befitting for the City of Pickering to honour leaders who have dedicated their lives to the achievement of human dignity through peaceful global relationships and who have instilled a broader and deeper sense of duty within each of us -a duty to be both responsible citizens and stewards of freedom and democracy. This would be a powerful message for Pickering City Council to promote among its multiculturally diverse citizens. The Indo-Canadian Cultural Association of Durham has proven to be a peace promoter and community builder through its' various community development and fundraising efforts. It strongly supports any activities that promote peace and build a more harmonious and safe community and as such wholeheartedly endorses this proposal. .0VM4 el/ Devi Mandir ` SATYA SANATAN, DHARMA CULTURAL SABHA s.s.o.c.s 2590 Brock Road Pickering, Ontario, CANADA L1V 2P8 905-686-8534 www.devimandir.com Peace Garden Proposal for the City of Pickering Goals and Objectives Goal: To promote peace, cultural diversity and harmony within the City of Pickering Objectives: 1. Rename the Rose Garden as the "Peace Garden". 2. Name the pathways leading to the peace garden as "Mahatma Gandhi Way, Mandella Way, Martin Luther King Way and Sir Lester B Pearson Way." These leaders are globally known to be associated with peace and harmony. 3. Use the Pathways and Peace Garden to foster pluralism and Canadian values in the City of Pickering. Background The City of Pickering is home to a growing multicultural community. According to the 2006 census, 26,685 individuals from visible minority backgrounds resided in Pickering. This represented almost 31% of the population in Pickering. Of the visible minorities, the black population represented the largest group (33%) followed by South Asians (30%), Filipinos (10%) and Chinese (7%). Informal observations suggest that the percentage of visible minorities residing in Pickering has grown since 2006. The multicultural community in Pickering contributes significantly to the development and general welfare of Pickering. They contribute to the cultural and economic life of residents and workers in Pickering. Many of these individuals are doctors, lawyers, engineers, accountants and teachers just to name a few. They contribute significantly to the tax base as well as to the economic viability of local businesses in Pickering. With racial and religious conflict storming through the world, the Peace Garden in Pickering can stand out as a beacon of hope. It will provide a powerful message, particularly to the Youth of Pickering about peace and tolerance. The Peace Garden will serve as an example of how the people of Pickering coming from diverse backgrounds can live in peace and harmony together. r Call 4 - Grant Recipient - 2005 Civic Award THE ONTARIO) LA FONDATION + TRILLIUM TRILLIUM Recipient FOUNDATION DE VONTARIO Non-Profit Charitable Organization, Registered in Canada with Charitable #0859900 /3 Benefits 1. There are many benefits that Pickering will reap from the peace garden. These include, 2. Associate the City of Pickering with an image of peace and harmony 3. Strengthen ties between people of diverse backgrounds and faiths 4. Promote respect for leaders across world that promoted the message of peace 5. Promote awareness about the universality of peace messages 6. Promote greater cultural understanding among the diverse multicultural groups that reside in Pickering 7. These paths would serve to remind residents and visitors in Pickering of the important contributions of these leaders to world peace through non-violent social change. Conclusion In conclusion, it would be befitting for the City of Pickering to honour leaders who have dedicated their lives to the achievement of human dignity through global relationships and have instilled a broader and deeper sense of duty within each of us -a duty to be both responsible citizens and stewards of freedom and democracy. This would be a powerful message for Pickering City Council to promote among its' multiculturally diverse citizens. The Devi Mandir Temple in Pickering has proven to be a peace promoter and community builder through its' various community development and fundraising efforts. It strongly supports any activities that promote peace and build a more harmonious and safe community. Canadian International Relief Foundation Inc. 230 Eddystone Avenue, Suite 204, Toronto, M3N 1H7 I 4 Tel#: (416) 747 5927 Fax#:(416) 747-6784 Email: contactskcanirfoundation.org Website: www.canirfoundation.or MOTTO: (Committed to restoring hope to the Survivors of Natural Disasters and War of this World) April 27, 2009 The Board of Directors Indo-Canadian Cultural Association of Durham Dear Sir/Madam: Re: Proposal by ICCAD to re-name Esplanade Park as Peace Park Your proposal to re-name the Esplanade Park as `Peace Park', the garden circle and the walkways as Lester B. Pearson circle, Mahatma Gandhi walkway, Nelson Mandela walkway and Martin Luther King walkway respectively has come at a most opportune time. The citizens of Pickering and indeed the citizens of this great country of ours can continuously demonstrate that the most precious commodity of Life's values, PEACE, which the aforementioned `pillars of peace' devoted their entire lifetimes to achieve is a gift to cherish. The members and executive of Canadian International Relief Foundation wholeheartedly congratulate and support this initiative by ICCAD and wish that Pickering council will give it their unconditional approval. Yo s sincerely, Ovi gt n Kamara i President a 7~RARC 5 Tel: (416) 783-1400 www.broadafrican.org 30A Driftwood Court, Toronto, Ontario, WN 2R1 Fax: (416) 783-6526 The Board of Directors Indo-Canadian Cultural Association of Durham Dear Sir/Madam: Re: Proposal by ICCAD to re-name Esplanade Park as Peace Park Broad African Resource Centre(BARC) writes this letter to support your proposal to re-name tide Esplanade Park as `Peace Park', the garden circle and the walkways as Lester B. Pearson circle, Mahatma Gandhi walkway, Nelson Mandela walkway and Martin Luther King walkway respectively has come at a most opportune time. The African community in the Greater Toronto Area, working in partnership with citizens of Pickering and indeed the citizens of this great country, recognizes and appreciate the contributions and the difference some of these leaders have made in advocating for peace in the world and the lives of ordinary people. Renaming the Esplanade Park as a PEACE Park will not just be an honourable thing for the City of Pickering, but justifying the commitment of the Federal, Provincial and Municipal Government of Durham Region towards social inclusiveness. This will also demonstrate that these leaders can continuously demonstrate that the most precious commodity of Life's values, PEACE, which the aforementioned `pillars of peace' devoted their entire lifetimes to achieve is a gift to cherish. The Board of Directors, staff and African community fully and wholeheartedly is supportive of this initiative and hereby congratulate ICCAD and wish that Pickering council will give it their unconditional approval. Yours truly, 1~sther Simon (Executive Director) 1 %a.1s~~✓/aiujr <'~,ru~ ~i~i~arr~rc'a 4^nlr~uir~.nl ~t~`i»rxcr!.inn. To: Ms. Shashi Bhatia Chairperson Indo-Canadian Cultural Association of Durham Dear Ms. Bhatia: Re: Proposal by ICCAD to re-name Esplanade Park Your proposal to re-name the Esplanade Park as `Peace Park', the garden circle and the walkways as Lester B. Pearson, Mahatma Gandhi, Nelson Mandela and Martin Luther King respectively has come at a most opportune time. The citizens of Pickering and in deed the citizens of this great country of ours need a reminder of the most precious commodity of Life's values, PEACE, which the aforementioned `pillars of peace' devoted their entire lifetimes to achieve. As the director of an establishment focused on promoting and sharing Canada's diverse multicultural richness, we wholeheartedly congratulate and support this initiative by ICCAD. Thank You. Ramya Kumar Director Tel: (647) 286-4735 e-mail: ramyakumar@rogers.com 05/04/2009 11:29 9052651071 ALBANO INTERNATIONAL PAGE 03/03 lip. Mott efic" RAN / CANADA) * . t. 617 a a ' May 2, 2009 Your worship Dave Ryan Mayor, City of Pickering Ref: Proposal of Indo-Canadian Cultural Association of Durham (ICCAD) We the members of RAJASTHAN ASSOCIATION OF NORTH AMERICA (CANADA) have resolved to support the proposal of INDO - Canadian Cultural Association of Durham (ICCAD) to rename its Esplanade Park to " Peace Park" and name the Central Pathways as Mahatma Gandhi Pathway, and to leading towards a circle as Martin Luther King and Nelson Mandela Pathways. We also support that a small round about (circle in the middle of a garden) to be called as Hon. Lester B. Pearson Circle. Kindly take our letter of support on your record. Thanking you. Ram Kalwar Secretary 45 Ballyshire Drive, Brampton, Ontario, Canada 1-6P 2V5 a Email: info@ranacanada.org Tel: 416.834.9120, 905-915-1079 * Fax: 905-738-1980 • www.ranacanada.org 05/04/2009 11:29 9052651071 ALBANO INTERNATIONAL PAGE 02/03 C PkINDO-CANADA FEDERATION 78 Convenor May 2, 2009 Yogesh Sharma Secretary Your worship Dave Ryan Mulcesh Tayai Mayor, City of Pickering Ref: Proposal of Indo-Canadian Cultural Association of Executive Durham (ICCAD) Dr. & Doobay AmarErry Your worship I would like to state that Indo-Canada Federation Mahendm Gupta was formed to bring over 50 different organizations in GTA Gurdev S Mann under one umbrella including Vishnu Temple, Devi Mandir, Shylee Someshwk Arya Samaj temple, and many grass root organization. Our Shashi Phatia goal is to provide support to any Indo-Canadian living in Ontario. Rakesh Tilvazi We the members of INDO CANADA FEDERATION have resolved to support the proposal of INDO Canadian Cultural Association of Durham (ICCAD) to rename its Esplanade Park to " Peace Park" and name the Central Pathways as Mahatma Gandhi Pathway, and to leading towards a circle as Martin Luther King and Nelson Mandela Pathways. We also support that a small round about (circle in the middle of a garden) to be called as Hon. Lester B. Pearson Circle . Kindly take our letter of support on your record. Thanking you. C~: Yoges Sharma Convener 45 Ballyshixe Drive, Ontario. Canada UP 2V5 •Emnait: iefcanada@gmail.com • Tel. 416.834.9120, 905.915.1079 + Fax: 905.738.4980 0 79 April 29, 2009 Dear Shashi ji, Namaskar: I have read your letter regarding your proposal for the renaming of the Circle in the name of great heroes of the world who had worked for the peace and harmony of the mankind. I sincerely believe that is an outstanding proposal for the Pickering multicultural community. My total support is with you. I will share your message with other members of my organization and I assure you that will also stand behind you with this noble thought. Yours Sincerely, Shiam Tripathi, President: Hindi Pracharni Sabha , Markham , Ontario 80 April 29, 2009 Your Worship Mayor Ryan, On behalf of the Membership of the Multicultural Council of Oshawa/Durham I am endorsing a proposal presented by Indo- Canadian Cultural Association of Durham (ICCAD). Multicultural Council of Oshawa/Durham is consisted of many grass- root organizations including Pickering Caribbean Cultural Association. We promote promotes a better understanding and friendship among all groups and individuals in Oshawa & Durham region. Mayor Ryan, having presented the ICCAD's Proposal at our AGM our membership was unanimous in their support for said changes to the Esplanade Park. As the gateway to Durham, a region that motivates Ontario and the World in so many ways, i.e., our Communities in Bloom, Fiesta just to name two that gain recognition this year, it is fitting to feel "PEACE" upon entering Durham. Thus we endorse this nomination without reservations. With our sincere Thanks, Lyril Browne President Multicultural Council of Oshawa/Durham 905-436-9863 874 Attersley Drive Oshawa L1 k1t8 - Ad I IVA oa 0 r ( i i w w T ~MM;~~p I9O ~ I Q = 08 I Z w Qt 1 a cn ± J 0 o 01 W a 1j 0 0 1° S 41 z C6 Z - y R ,Y w w~ W c • ! i'f I ~ g ~ 3~ 3 t oW I .s CL ~ r~ 3 ~ ion P 4 C6fig6FVS Y~ O 'q 82 ap,> for The Living City' May 22, 2009` --~T-~, CFN 42397 MGI V iM 1 -r Ms. Debi Wilcox City Clerk, City of Pickering ~l j One The Esplanade Pickering , Ontario i L 1 V 6K7 4~1l1c 15 Ccc.11c Dear Ms. Wilcox, " - = =Y Re: Trail Surface Standards Report and Request for Representatives to participate on the Toronto and Region Conservation Authority's Trail Guidelines Advisory Committee. This letter is being sent along with a recent Trail Surface Standards Report that went to the Toronto and Region Conservation Authority Board Meeting #3-09, held on Friday, April 24, 2009. At this meeting the Authority approved Resolution #A54/09: "THAT the report on Toronto and Region Conservation Authority (TRCA) and municipal trail surface standards in the Toronto region be circulated to the municipalities in TRCA's jurisdiction." We are also requesting that our municipal partners appoint a Councillor and staff .r~ representative to participate on our Trail Guidelines Advisory Committee. The purpose for the committee is to provide input and direction towards the update of the original TRCA Trail Planning and Design Guidelines Manual that was completed in 1992. For your information, we will be completing the trail guidelines update in two phases. The first phase will be a scoping process that we will start in June of this year and it will last until the end of 2009. At this time, we anticipate 3 meetings with the Advisory Committee (June, September and November) to complete the first phase. The second phase of the project will include additional research and report writing. This phase should last approximately 1 year and we anticipate meeting 5 times during the course of 2010, to discuss and finalize the report. As additional background information, we have experienced an increase in public interest in green space trails over the last number of years. Trails represent an important part of healthy living, recreation and smart transportation in our communities. The TRCA created a Trail Planning and Design Guidelines Manual in 1992, which has been referenced extensively by municipalities in the Greater Toronto Area. This manual is now in need of an update in order to address new information on natural heritage protection, trail sustainability and trail accessibility. After receiving the TRCA staff report Member of Conservation Ontario L 5 Shoreham Drive, Downsview, Ontario M3N 1S4 (416) 661-66008 FAX 661-6898 www.trca.on.ca_~: -2- on Municipal Trail Surfacing Standards (attached), the Authority Board requested that the TRCA trail guidelines update be completed as soon as possible. The TRCA appreciates that the new Trail Guidelines document will be used as a tool for many municipalities, and that each area has unique priorities and challenges. For these reasons, we would like your input as we move forward with the project. Therefore, we request that one municipal staff person and a municipal Councillor be appointed to represent your municipality on our project Advisory Committee. Please contact the undersigned if you have any questions or require additional information. To confirm your staff and Councillor representative on the TRCA Trail Guidelines Advisory Committee, please contact Lesli Rynyk, Conservation Lands Administrative Coordinator, Phone: 416-661-6600 ext. 5579, Email: Irynylk~Dtrca.on.ca or mail to 5 Shoreham Drive, Downsview, ON, M3N 1S4. Yours truly, r v Mike Bender, B.L.A., OALA Manager, Conservation Lands Toronto and Region Conservation Authority Phone: 416-661-6600 ext. 5287 Email: mbender(a-)_trca.on.ca Attach. TRCA Trail Surface Standards Report cc: Jim Dillane, TRCA Ron Dewell, TRCA Kathy Stranks, TRCA 84 TO: Chair and Members of the Executive Committee Item 9.1 Meeting #2/09, April 17, 2009 FROM: James W. Dillane, Director, Finance and Business Services RE: STANDARDS FOR TRAIL,SURFACES KEYISSUE Report on Toronto and Region Conservation Authority and municipal trail surface standards in the Toronto region. RECOMMENDATION THAT the report on Toronto and Region Conservation Authority (TRCA) and municipal trail standards in the Toronto region be received. BACKGROUND TRCA's Executive Committee requested a.report on Toronto region municipal trail surfacing standards for informational purposes. The following report is a compilation of the trail surfacing guidelines across the region. The TRCA trail construction guidelines are included because of the municipalities that reference TRCA guidelines as their standard. TRCA Trail Guidelines The development of trails on TRCA-owned lands is guided by TRCA's Trail Standards and Design Guidelines: A Handbook for an Inter-Regional Trail System in the Greater Toronto Area (1992). Table 1 provides a summary of trail design and construction criteria included within TRCA's Trail Standards and Design Guidelines. 39 85 Table 1: Trail Design and Construction Criteria Summary, TRCA Hiking Walking Skiing Equestrian Bicycle or Combined Combined Walking/ Walking/ Bicycle Bicycle (urban/ (rural/ high-use) low-use) Surface Type native with Native Native/ Native with Stone fines Asphalt spot hardened cleared spot hardening or paved flush hardening Desirable Grade 0-10% 0-3% 0-10% 0-10% 0-5% 0-3% Maximum 15% 5% 15% 15% 7-8% 6% Sustained Grade Minimum Clearing 1 m 2.5 m 2.5 m 2.5 m 4 m 7 m Width Minimum Clearing 2.5 m 3 m 3.5 m 3.5 m 3 m 3 m Height Trail Lengths min 1 km no min min 5 km min 5 km min 2 km min 2 km refer to no real max 10 max 2 km max 15 max 30 km+ max 10 km+ max 10 km maximum km km+ Tread Width 0.5 m 1.5 m 2.5 m 2.5 m 3 m 3 m Municipal Trail Surfacing Guidelines Most of the municipalities in the Toronto region have informal trail construction guidelines. Surfacing is most often determined by projected use and trail location and is decided formally on a case by case basis. The following document outlines some local and regional municipal surfacing guidelines and illustrates the factors involved in trail construction choices for some of the municipalities in the Toronto region. The focus is largely on the local municipalities, and is not exhaustive. City of Pickering The City of Pickering does not have any approved standards for trail surfacing. Any trails that are to be heavily traveled as multi-purpose trails are typically 3.Om wide asphalt surfaces. In Pickering parks where the trails are less traveled, stone screenings on a gravel base are used. The City of Pickering has also considered using wood chips on some of the minor trail systems through wooded areas, where accessibility is not as much of a concern (Arnold Mostert, City of Pickering). Town of Ajax Ajax trail surfacing specifications are subject to trail use and location. "Trail Corridors" which connect the subdivisions and aid transportation, are paved. Bark mulch or stone screenings are used in natural or environmentally sensitive areas (Town of Ajax; Parks Services, 2009). Currently, Ajax is trying to promote "Trails as Active Transportation" and will therefore be looking to create more paved trails. Nothing is specified about the nature of the paving materials. 40 86 Region of York In York Region, multi-use trails are meant to connect walking and cycling pathways throughout the region. However, there are no specifications on trail construction that apply to the York Region as a whole in the York Pedestrian and Cycling Master Plan (2008). City of Brampton Brampton's Block Plan Design Guidelines (2003) state that combined pedestrian/bicycle trails shall be paved but that trail development should be limited through wood lots in order to keep the existing vegetation healthy. Brampton's Pathway's Plan prioritizes multi-use trails and bike routes, both of which shall be paved. There is currently no exploration of permeable surfacing as a viable option in the City of Brampton trail design guidelines (City of Brampton Pathway's Master Plan, 2002). Town of Caledon While trail surfacing specifications are not currently included in the Caledon Trail Master Plan (2002), the plan is being updated for 2009 and will include construction and surfacing guidelines for Caledon region trails. In general, trails that connect housing subdivisions to downtown areas are paved, while trails through natural greenspaces are natural or limestone screening surfacing (Caledon Public Works, 2009). City of Toronto The City of Toronto does not currently have trail construction guidelines but does much of its trail work in partnership with TRCA and therefore follows TRCA's guidelines and standards (Alex Shevchuk, Toronto Parks, Forestry and Recreation). Town of Richmond Hill When considering which materials to use in a trail build, the Town of Richmond Hill takes the following factors in to consideration: • environmental protection; • safety; • accessibility; • desired trail experience; • maintenance. Asphalt is used for surfacing main trails and some supporting connections while limestone screening or mulch is used for nature or "challenge" trails. The trail design and construction guidelines for Richmond Hill are well developed and can be found in the town's Parks and Open Space Design and Construction Guidelines (2007). City of Vaughan Surface options may include asphalt, concrete, granular and unit pavers, depending on the pathways intended use, setting and context. In urban areas, an asphalt surface is likely most appropriate, but it is recognized that in natural or environmentally-sensitive areas, a more natural surface type may be more suitable (City of Vaughan; Pedestrian and Bicycle Master Plan, 2008). Town of Markham All trails are constructed using asphalt (or another hard surface) over compacted limestone screens (Lorenzo Mele, Engineering Department, Town of Markham). 41 Town of Whitchurch-Stouffville The Town of Whitchurch-Stouffville works in conjunction with TRCA on much of their trail construction projects and follows the TRCA Trail Planning and Design Guidelines (1992) when constructing trails in the area. This means that in town, trails are hard surface (i.e. asphalt) and in natural areas, trails are constructed using woodchips, or natural surfacing (Rob Raycroft, Leisure Services, Town of Whitch urch-StouffviIle). Township of Uxbridge The Township of Uxbridge uses wood chips for their trails in naturalized areas and limestone screenings through park areas. According to Town of Uxbridge staff, when these materials are compacted, both surfaces are accessible and fairly easy to maintain as well as accommodate bikes, strollers and wheelchairs for shorter distances. The Town of Uxbridge avoids the use of asphalt because of cost considerations (Bob Ferguson, Facilities, Town of Uxbridge). RATIONALE Generally, urban trails in the Toronto region intended for multi-use, especially those designed for bikers and commuters, are paved. Nature trails and/or trails in environmentally sensitive areas are primarily surfaced with gravel or woodchips. For the most part, the municipalities do not follow regimented trail surface standard guidelines. One of the exceptions however, is Richmond Hill which has a progressive and well formulated trail surfacing protocol that can be reviewed in the Open Space Trail Design and Construction Guidelines (Town of Richmond Hill, 2007). Overall, trail surface is determined on a case-by-case basis and factors include trail location, permitted uses and user numbers. Report prepared by: Deanna Cheriton, extension 5204; Brooke Erickson, extension 5597 Emails: dcheriton@trca.on.ca; berickson@trca.on.ca For Information contact: Mike Bender, extension 5287 Emails: mbender@trca.on.ca Date: February 13, 2009 42 cC) 8 8 dTORONTO Neil Evans Director 311 Toronto Tel: 416.338.7789 Metro Hall, 3rd Floor Fax: 416.397.9919 55 John Street nevans@toronto.ca Toronto, Ontario M5V 3C6 www.toronto.ca RECEIVED Cl-ry n~~° °i; 11~1C May 8, 2009 A It 2 2,009 The Corporation of the City of Pickering CLERKS DIVISION One The Esplanade Pickering, Ontario, Canada L1V 6K7 Attention: Debi Wilcox City Clerk RE: 311 CALL ROUTING AGREEMENT between the City of Toronto ("Toronto') and The Corporation of the City of Pickering ("Pickering") On April 30, 2009, the Council of the City of Toronto approved a recommendation which authorized the Deputy City Manager to enter into agreements with neighbouring municipalities as required in order to arrange for call routing arrangements for certain Bell Canada wire centre areas shared by Toronto and the neighbouring municipality. Agreement by the parties is required before Bell Canada will, at the request of either party, implement a call routing arrangement as contemplated under General Tariff, Item 6001 (the "311 Service Tariff'). Toronto and Pickering agree that the wire centres as listed in the table in section 3 below are shared Bell Canada wire centres (the "Shared Wire Centres") requiring that the parties agree on a routing arrangement under the 311 Service Tariff. h Toronto and Pickering therefore, inconsideration of the payment oft -,o dollars $2.00)andetherl good and valuable consideration (the receipt and sufficiency of which 1s-hereby acTci'iow e g agree as follows: 1. The parties acknowledge and agree that they currently share the Shared Wire Centres as set out in the table in section 3 below. 2. As a result of these Shared Wire Centres, a number of Toronto residents,, telephone numbers are in a wire centre grouping that also has Pickering residents and, customers, and vice-versa. In order for the residents' phone in"orsn tI ie,wire centres 8 9 to be routed to the correct 311 service centre, their telephone numbers must be programmed by Bell Canada according to the routing arrangement as chosen by the parties. 3. The parties agree that the routing arrangements for each of the Shared Wire Centres shall be as set out in the table below: Central Office Affected Chosen Routing Option Numbers 1. Orchard Park P- 0 Municipal Boundary (Toronto) *T- 40,086 Routing (TOROON42) 2. Orchard Park P- 4,332 Municipal Boundary (South Pickering) *T- 0 Routing (TOROON42) 3. Markham P- 264 Municipal Boundary (MRHMON24) T- 27 Routing *M- 28,153 P - Pickering; T - Toronto; M -Markham *indicates the location of the Wire Centre 4. The terms "Municipal Boundary Routing" (Enhanced Routing) and "Area Code/Exchange Routing" (Basic Routing) shall have the same meaning as those are defined in the 311 Service Tariff 5. Where a wire centre has been identified as requiring Municipal Boundary Routing under the 311 Service Tariff, the parties agree that all calls within those Shared Wire Centres shall be automatically routed by Bell Canada to the correct 311 call centre, and the parties will each be solely responsible for the payment of the rates and charges as set out in the 311 Service Tariff for their own 311 service. For greater certainty, the parties acknowledge that Bell Canada has confirmed that no costs are payable by a party under the 311 Service Tariff until it has implemented its own 311 service. 6. Where a wire centre has been identified as requiring Area Code/Exchange Routing under the 311 Service Tariff, the full wire centre area is routed to the 311 call centre of the municipality within which the wire centre is located, and that municipality shall undertake at its expense, the live transfer of calls from a non-resident customer to the neighbouring municipality. 7. Pickering acknowledges and agrees that Toronto intends to go live with its 311 service on June 19, 2009 (the "Toronto 311 Launch") and that any subsequent decision by Pickering to implement a 311 service within the Shared Wire Centres shall, subject to section 8 below, be according to the routing option as set out in section 3 above. -2- 90 8. Either party may, on at least six (6) months written notice, request the conversion of one or more of the Shared Wire Centres from the current routing to the other format, and the other party shall cooperate in such conversion. 9. The parties agree that they shall be solely responsible for all costs incurred by them in implementing and operating their 311 service, including, for greater certainty, the rates and charges payable under the 311 Service Tariff and the cost of transferring non-resident calls under Area Code/Exchange Routing (if implemented in the future), and that neither party shall have any claim against the other with respect to such costs. 10. The parties acknowledge that the routing of the Shared Wire Centres shall be implemented and managed by Bell Canada independently of this agreement, and therefore agree that the parties shall, where significant changes in the population or usage within a Shared Wire Centre have occurred, conduct a review of the current Shared Wire Centre routing to ensure that the chosen routing option is still valid. Sincerely, per: C . Name: Sue Corke Title: Deputy City Manager I have authority to bind the City of Toronto. As an authorized representative of The Corporation of the City of Pickering, I am in agreement with the preceding terms and conditions. Name:, Title: G Ty CIZJQr- I have the authority to bind The Corporation of the City of Pickering. -3- r r7 N CD r. 9 May 13, 2009 CLERK'S DIvIS10,*4 ~4 _C4 • The Honourable Jim Bradley Minister of Transportation 77 Wellesley Street West Ferguson Block, 3rd Floor The Regional Municipality TORONTO, ON M7A 1Z81 of Durham RE: REPRESENTATION ON THE METROLINX BOARD Clerk's Department (OUR FILE NO.: T05) 605 ROSSLAND RD. E. PO Box N L1 N 6A3 WHITBY O ON Honourable Sir, please be advised that the Durham Region Transit CANADA Executive Committee considered the above matter and at meetings held on 905-668-7711 Aril 29, 2009 and May 13, 2009 the Committee adopted the followin 1-800-372-1 102 p y g Fax: 905-668-9963 recommendations: E-mail: clerks@region.durham.on.ca a) THAT the Durham Region Transit Executive Committee requests that www.region.durnam.on.ca the membership of the new Metrolinx Board includes representatives Pat M. Madill, A.M.C.T., cMM i from all geographical areas within. the Greater Toronto and Hamilton Regional Clerk Area.(GTHA), including Durham Region; and b) THAT a copy of this resolution be forwarded to the.Minister of. Transportation, Durham Region MPPs,.Metrolinx, and the Cities of Toronto and Hamilton, the Regions of Halton, Peel and. York, and the eight Durham area municipalities. Cheryl TeJ Committee Clerk TFJ~ /ct TO: c: J. Dickson, MPP (Ajax/Pickering) R. Johnson, MPP (Haliburton-Kawartha Lakes-Brock) W. Arthurs, MPP (Pickering/Ajax/Uxbridge) C. Elliott, MPP (Whitby/Ajax) J. O'Toole, MPP (Durham) C C•r~r 1,,,~ _.M "Service Excellence F /2 for our Communities" 100% Post Consumers, 92 The Honourable Jim Bradley -2- May 13, 2009 Minister of Transportation J. Ouellette, MPP (Oshawa) R. Maclsaac, Chair, Metrolinx U. Watkiss, Clerk, City of Toronto K. Christenson, Clerk, City of Hamilton S. _Lathan, Regional Clerk, Region of Halton C.:Gravlev, Clerk, Region of Peel D. Kelly, Clerk, Region of Yorke M. de Rond, Clerk, Town of Ajax T. Gettinby, Clerk, Township of Brock P. L. Barrie, Clerk, Municipality of Clarington S. Kranc, Clerk, City of Oshawa D. Wilcox, Clerk, City of Pickering K. Coates, Clerk, Township of Scugog D. Leroux, Clerk; Township of Uxbridge P. Jones, Clerk, Town of Whitby 7. Galinis, General Manager, Durham Region Transit 100 Whiting Avenue 9 Central C c~(z2 3 `erg Oshawa, Ontario L1 H 3T3 Lake Ontario Tel: (905) 579-0411 ,f Fax: (905) 579-0994 "~COI1seYVatlOn Web: www.cloca.com Email: mail@cloca.com Member of Conservation Ontario CLOCA IMS No: AFNB31 May 21, 2009 OI`L'Y OF- lNG D. Wilcox, Clerk CLERK'S DIVISION City of Pickering 1 The Esplanade Pickering, ON L1 V 6K7 Dear Mr. Wilcox: Enclosed please find the Central Lake Ontario Conservation Authority 2009 Budget, as approved by the following motion adopted by the CLOCA Board of Directors on May 20, 2009. Authority Resolution #61/09 THAT the proposed 2009 budget estimates, totalling $5,560,425 be approved as presented, THAT the Region of Durham be requested to approve an operating levy of $2,405,049; THAT all capital projects in the Budget Report be adopted as projects of the Authority; and, THAT copies of the 2009 Budget Report as approved be circulated to the Region of Durham and lower- tier municipalities for their information about the projects and programs of the Central Lake Ontario Conservation Authority. CARRIED If you have any questions or comments, please contact the undersigned. Yours truly, J.R. Powell Chief Administrative Officer _ JRP/ms Encl. s:/dan/budget/2009/municipal. region. letter. doc is J~tS 'l ~ Cep o~ b~d~ ` Clow es O~-~t-ce What we do on the land is mirrored in the water I~'I I I I I CKERI MEMO To: Mayor and Members of Council June 5, 2009 Cop- P o (Lf -O From: Linda Roberts Committee Coordinator Copy: Chair, Heritage Pickering Advisory Committee Subject: Rogers Farm 3805 Salem Road At the May 26th, 2009 meeting of the Heritage Pickering Advisory Committee, staff were directed to present a motion for Council endorsement with respect to the Rogers Farm, which is municipally located at 3805 Salem Road. The attached motion is presented FOR ENDORSEMENT: Whereas the planned expansion of the 407 ETR route will go through a property known as `Rogers Farm', municipally located at 3805 Salem Road, Pickering and this property is considered of extraordinary heritage significance by the Heritage Pickering Advisory Committee; Whereas the Heritage Assessment of 3805 Salem Road (Concession 6, Lot 6) as completed by Archaeologix Inc. in August 2003 and submitted to the Ministry of Transportation and the Ontario Ministry of Culture clearly identifies this property of heritage significance for several reasons; because of the extremely rare cluster of early stone buildings on the site and because of the importance of the Rogers family within the influential Quaker community established in the area; because the house is one of very few remaining stone houses in Pickering to have been built in the first half of the nineteenth century; because the siting of the buildings contributes significantly to the heritage value; Now therefore be it resolved that the Heritage Pickering Advisory Committee hereby requests the support of the Council of The City of Pickering in pursuing the opportunity to preserve these buildings with the Ministry of Transportation. ORIGINAL ' w TO. COPY TO: C H iLE tTA--KE APPR. AC s iCiN a: tc, F-7 GrS~~ Roberts, Linda ~C)P,R, From: 95 Rhonda Lawson [rhonda.lawson@sympatico.ca] Sent: June 9, 2009 2:44 PM To: Roberts, Linda Subject: RE: Nominations Heritage Trust - Pickering Museum Village Advisory Committee Attachments: image001.jpg DIVI&V Good Afternoon Linda, On behalf of the Pickering Museum Advisory Committee, we would like to nominate Laura Drake, Chair for an Ontario Heritage Trust Recognition Award. We would like to nominate Laura for the Cultural Heritage Award for her years of dedicated service to the City of Pickering at the Pickering Museum Village and in the continued drive to ensure the historical culture and heritage of our community is retained and communicated to all residents of Pickering and the great community. Councillor McLean endorses this nomination and we hope the rest of Council will support our application for Laura's recognition Award. Yours truly Rhonda Lawson Pickering Museum Advisory Committee. ORIGHMW TO: COPY TO: .j UYV~I V'~~t ~~'1 a „0'" IRI TAKE AF I-o ~Lty o~ 9 6 PICKE I MEMO To: Debi Wilcox June 4, 2009 City Clerk From: Linda Roberts Committee Coordinator Copy: Chair, Heritage Pickering Advisory Committee Subject: Heritage Pickering Advisory Committee Nomination Request - Gordon Zimmerman At a meeting of the Heritage Pickering Advisory Committee held on May 26t", the Committee agreed to nominate Gordon Zimmerman to receive the Built Heritage recognition award under the Heritage Community Recognition Program The Heritage Pickering Advisory Committee respectfully requests that the Council of the City of Pickering endorse the above nomination. Thank you for your consideration of this request. Y To: Ch'v~. t ~ G tJ n. FILE of 'r4KE APT-R_ A07 "Col 0Y\CA C' To 1~ r1 n r 5 > Caq Q 7 ICI j I I PICKERI June 15, 2009 COMMITTEE REPORTS a) REPORT PD 2009-07 OF THE PLANNING & DEVELOPMENT COMMITTEE P & D Pages Blue 1. Director, Planning & Development, Report PD 18-09 23-61. Zoning By-law Amendment - A 21/08 Mikalda Farms Ltd. 155 Uxbridge Pickering Townline Road (Part of Lot 34, Concession 9) City of Pickerinq RECOMMENDATION 1. That Zoning By-law Amendment Application A 21/08 submitted by Mikalda Farms Ltd., on lands being Part of Lot 34, Concession 9, City of Pickering, to amend the zoning of the subject property to add low intensity recreational uses with accessory small-scale environmental education facilities as a permitted use on the subject property as outlined in Report PD 18-09 be approved; 2. That the amending Zoning By-law to implement Zoning By-law Amendment Application A 21/08, as set out in Appendix I to Report PD 18-09 be forwarded to Council for enactment, and 3. Further, that the Ministry of Municipal Affairs and Housing be requested to revise the City's Oak Ridges Moraine Conformity Zoning By-law to permit small scale environmental education facility uses within the "ORM-A-2" zone for the subject property in its approval of the Conformity By-law, as outlined in Appendix I to PD Report 18-09. 2. Director, Planning, & Development, Report PD 19-09 62-163 Official Plan Amendment Application OPA 08-004/P Amendment 19 to the Pickering Official Plan Zoning By-law Amendment - A 24/08 SmartCentres (Calloway REIT/First Simcha) 1899 Brock Road (Part of Lot 18, Concession 1) City of Pickering RECOMMENDATION 1. That Report PD 19-09 of the Director of Planning & Development on Official Plan Amendment Application OPA 08-004/P, Amendment 19 to the Pickering Official Plan, be received; 2. a) That Amendment 19 to the Pickering Official Plan initiated by SmartCentres, to permit an increase to the maximum aggregate gross leasable floor area from 49,000 to 55,000 square metres as set out in Exhibit "A" to Appendix I to Report PD 19-09 be approved; b) That the Draft By-law to adopt Amendment 19 to the Pickering Official Plan to establish a maximum aggregate gross leasable floor area for the subject property of 55,000 square metres, as set out in Appendix I to Report PD 19-09 be forwarded to Council for enactment; 3. That prior to the passing of the Zoning By-law to implement this application, First Simcha shall provide a security to the satisfaction of the Director, Planning & Development, sufficient to secure construction of a sidewalk enhancement plan; 4. That Zoning By-law Amendment Application A 24/08 submitted by SmartCentres for lands being Part of Lot 18, Concession 1, City of Pickering, to amend the zoning of the subject property to permit an increase of the maximum aggregate floor area from 49,237 square metres to 55,000 square metres and to reduce the site specific parking standard from 5.0 spaces per 100 square metres of gross leasable floor area to 4.5 spaces per 100 square metres of gross leasable floor area as outlined in Report PD 19-09 be approved; 5. That the draft by-law to amend Zoning By-law 3036, as amended by By-laws 5511/99, 5692/00, 6011/02 and 6647/06 to permit 55,000 square metres maximum aggregate floor area and to establish a site specific parking standard of 4.5 spaces per 100 square metres of gross leasable floor area, as set out in Appendix II to Report PD 19-09, be forwarded to Council for enactment; and 6. Further, that the City Clerk forward a copy of Report PD 19-09 to the Region of Durham. Cty o0 9 9 June 15, 2009 PICKERI COMMITTEE REPORTS b) REPORT EC 2009-06 OF THE EXECUTIVE COMMITTEE Executive Pages Buff 1. Director, Operations & Emergency Services, Report OES 28-09 7-13 Tender No. T-4-2009 - Municipal School Crossing Guard Program RECOMMENDATION 1. That Report OES 28-09 of the Director, Operations & Emergency Services regarding Tenders received for the administration, supply and service of the municipal school crossing guard program be received; 2. That Tender No. T-4-2009 submitted by Staffing Services in the total tendered amount of $999,553.80 (GST included) with a net project cost of $951,956.00 be approved for the period September 2009 to June 2012, subject to the annual review and extension to the contract by the Manager, Supply & Services; 3. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and 4. That the appropriate City of Pickering officials be authorized to take ecessary action to give effect hereto. 2. Director, Operations & Emergency Services, Report OES 31-09 14-23 Architectural Services - Don Beer Arena Accessibility Improvements RECOMMENDATION 1. That Report OES 31-09 of the Director, Operations & Emergency Services regarding Architectural Services be received; 2. That notwithstanding the Purchasing Policy, the proposal submitted by Jurecka + Associates Architects Inc. to provide architectural services for the design of accessibility and operational improvements at the Don Beer Arena be accepted; 1. 0 0 3. That the total gross project cost of $105,000 and a net project cost of $100,000 including disbursements for the architectural services for the Don Beer Accessibility Improvements be approved; 4. Should the grant funding applications for this project be approved, that Jurecka + Associates Architects Inc. be engaged for the contract administration with costs to be included and funded as part of the total contract award, which will be dealt with in a subsequent tender award Report to Council; 5. That Council authorize the Director, Corporate Services & Treasurer to finance the Don Beer Arena Accessibility Improvements architectural service as follows: a) The costs of Phase I, detailed design in the amount of $100,000 plus GST to be financed by a transfer from the Don Beer Reserve as per the approved 2009 Capital Budget; b) The costs of Phase II, contract administration, in the amount of $30,400 plus GST will not be awarded until such time as grant funding for construction is confirmed; c) The Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 6. That staff at the City of Pickering be given the authority to give effect thereto. 3. Director, Corporate Services & Treasurer, Report CS 14-09 24-120 Updated Sign By-law (refer to revised By-law pages 167 through 206) RECOMMENDATION 1. That Report CS 14-09 of the Director, Corporate Services & Treasurer be received; 2. That the proposed sign by-law, as amended, included as Attachment #1, providing regulations for signs erected within the City of Pickering, be enacted; and 3. Further, that the appropriate staff of the City of Pickering be given the authority to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CS 16-09 121-125 Formal Quotations - Quarterly Report for Information RECOMMENDATION 101 That Report CS 16-09 of the Director, Corporate Services & Treasurer regarding Formal Quotations- Quarterly Report for Information be received for information. 5. Director, Corporate Services & Treasurer, Report CS 18-09 126-161 2008 Pre-Audit Balances of Reserves and Reserve Funds RECOMMENDATION 1. That Report CS 18-09 of the Director, Corporate Services & Treasurer be received for information; 2. That the Ontario Transit Renewal Reserve Fund be closed and the attached By-law to repeal By-law 6029/02 be enacted; 3. That the Dedicated Gas Tax Reserve Fund be closed and the attached By- law to repeal By-law 6418/04 be enacted; and, 4. That the appropriate staff of the City of Pickering be given authority to give effect thereto. 6. Director, Corporate Services & Treasurer, Report CS 20-09 162-169 Development Charges Reserve Fund - Statement of the Treasurer for 2008 RECOMMENDATION That Report CS 20-09 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. 7. Director, Corporate Services & Treasurer, Report CS 22-09 170-201 2009/2010 Property and Liability Insurance Renewal RECOMMENDATION 1. That Report CS 22-09 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew effective June 16, 2009, its property, liability and other coverages through the Frank Cowan Company for the period July 1, 2009 to June 30, 2010 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims 102 including any adjusting and legal fees where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. CLtq o~ - June 15, 2009 PIry"RING NEW AND UNFINISHED PAGES 1. Director, Operations & Emergency Services, Report OES 35-09 106-114 Tender No.T-7-2009 -Tender for Tennis Court Resurfacing Project - Kinsmen & Maple Ridge Park RECOMMENDATION 1. That Report OES 35-09 of the Director, Operations & Emergency Services regarding the Tennis Court Resurfacing for Kinsmen Park & Maple Ridge Park be received; 2. That Tender T-7-2009 submitted by Court Contractors Ltd. for the Tennis Court Resurfacing Project in the amount of $199,710 (GST included) be accepted; 3. That the total gross project cost of $210,000 (GST included) including the tender amount and other associated costs and the total net project cost of $200,000, be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $200,000 to be funded from property taxes; 5. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. 2. Director, Operations & Emergency Services, Report OES 36-09 115-124 Tender No.T-8-2009 - Tender for Walkway Lighting - Amberlea & Rouge Valley Parks RECOMMENDATION 1. That Report OES 36-09 of the Director, Operations & Emergency Services regarding Walkway Lighting - Amberlea & Rouge Valley Parks be received; 104 2. That Tender T-8-2009 submitted by Wayne Electric Co Limited for Walkway Lighting - Amberlea & Rouge Valley Parks in the amount of $145,110 (GST included) be accepted; 3. That the total gross project cost of $165,900 (GST included) including the tender amount and other associated costs and the total net project cost of $158,000, be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: b) the sum of $158,000 to be funded from Provincial TI Grant; 5. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. 3. Director, Operations & Emergency Services, Report OES 38-09 125-143 2nd Lawn Bowling Green (Phase 2) -Tender No. T-8-2008 RECOMMENDATION 1. That Report OES 38-09 of the Director, Operations & Emergency Services regarding the 2nd Lawn Bowling Green (Phase 2) be received; 2. That the remaining work of the original Tender T-8-2008 be awarded to the low bidder Melfer Construction Inc. for the 2nd Lawn Bowling Green (Phase 2) in the amount of $96,328 (GST included); 3. That the total gross project cost of $105,000 and a net project cost of $100,000, including the tender amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to amend the existing PO #280455 issued to low bidder Melfer Construction Inc. to complete the remaining work for the second lawn bowling green; and 5. That the appropriate City of Pickering officials be authorized to take any actions necessary to give effect thereto. X05 4. Director, Corporate Services & Treasurer, Report CS 24-09 144-153 Proposed Amendment to Lottery Licensing By-law 6754/07 RECOMMENDATION 1. That Report CS 24-09 of the Director, Corporate Services & Treasurer be received; 2. That the enforcement of Section 6 to Lottery Licensing By-law 6754/07 be suspended for a period of two years to assist Durham Charities with fundraising opportunities; and 3. That the appropriate staff of the City of Pickering be given authority to give effect thereto. Ctrs ° REPORT TO COUNCIL !1!CC PKER 1 Report Number: OES 35-09 Date: June 15, 2009 106 From: Everett Buntsma Director, Operations & Emergency Services Subject: Tender No.T-7-2009 - Tender for Tennis Court Resurfacing Project - Kinsmen & Maple Ridge Park - File: A-1440 Recommendation: 1. That Report OES 35-09 of the Director, Operations & Emergency Services regarding the Tennis Court Resurfacing for Kinsmen Park & Maple Ridge Park be received; 2. That Tender T-7-2009 submitted by Court Contractors Ltd. for the Tennis Court Resurfacing Project in the amount of $199,710 (GST included) be accepted; 3. That the total gross project cost of $210,000 (GST included) including the tender amount and other associated costs and the total net project cost of $200,000, be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $200,000 to be funded from property taxes; 5. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. Executive Summary: As part of the 2008 Parks Capital Budget, Tennis Court Resurfacing for Kinsmen and Maple Ridge Park was approved as a construction project. Tender T-7-2009 was issued on Thursday, May 7, 2009 and closed on Wednesday, May 27, 2009 with thirteen (13) bidders picking up tendering packages, eight (8) companies attending the site visit, and one (1) company submitting a bid. The Operations & Emergency Services Department, Municipal Property & Engineering Division recommends acceptance of the bid submitted by Court Contractors Ltd. The total net project cost is estimated to be $200,000 to the City (net of GST rebate). Report OES 35-09 June 15, 2009 Subject: Tender for Tennis Court Resurfacing Project 107 Kinsmen & Maple Ridge Park Page 2 The City's purchasing policy requires staff to Report to Council on results of the tender and financing in order to proceed with this project in a timely manner. Financial Implications: 1. TENDER AMOUNT T-7-2009 $190,200 GST 9,510 Sub-Total 199,710 GST Rebate 9( ,510) Total $190,200 2. APPROVED SOURCE OF FUNDS Parks Capital Budget Location Project Code Source of Funds Budget Required Tennis Court Resurfacing 5780.0813.6129 Project Funded by $200,000 $200,000 Project - Property Taxes Kinsmen & Maple Ridge Park FUNDS AVAILABLE $200,000 $200,000 3. ESTIMATED PROJECT COSTING SUMMARY T-7-2009 - Tender for Tennis Court Resurfacing Project- Kinsmen & Maple Ridge Park 5780.0813.6129 Project Costs Tender Cost Supply of labour, materials and equipment to provide 121,400 resurfacing of (4) Tennis Courts located at Kinsmen Park Tender Cost Supply of labour, materials and equipment to provide 68,800 resurfacing of two (2) Tennis Courts located at Maple Ridge Park Associated & Contingency Costs 9,800 CORP0227-07/01 revised Report OES 35-09 June 15, 2009 Subject: Tender for Tennis Court Resurfacing Project Kinsmen & Maple Ridge Park Page 3 108 Total $200,000 GST 10,000 Total Gross Project Cost 210,000 GST Rebate (10,000) Total Net Project Cost $200,000 Project cost under (over) the approved funds by $0 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Sustainability Implications: The construction of the Tennis Court Resurfacing Project using the penetration asphalt system including grinding of existing surfacing will alleviate any removal of surfacing material to landfill. Less material is required in the process as the original surfacing material is ground to form the base for the new surface. Background: As part of the 2008 Parks Capital Budget, the Tennis Court Resurfacing - Kinsmen & Maple Ridge Park was identified as a construction project. Tender T-7-2009 was issued on Thursday, May 7, 2009 and closed on Wednesday, May 27, 2009 with thirteen (13) bidders picking up tendering packages, eight (8) companies attending the site visit, and one (1) company submitting a bid. The total gross tender cost is estimated to be $199,710 for an estimated net cost to the City of $190,200 (net of GST rebate). The total gross project cost including other associated costs is estimated to be $210,000 for an estimated net cost to the City of $200,000 (net of GST rebate). References for Court Contractors Ltd. have been checked and are deemed acceptable by the Inspector, Parks. The Health & Safety Policy, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of Clearance issued by Workplace Safety & Insurance Board and Certificate of Insurance as submitted by Court Contractors Ltd. have been reviewed by the Coordinator, Health & Safety and are deemed acceptable. In conjunction with staff's review of the contractor's previous work experience, check of references submitted and the bonding available on this project, the tender is deemed acceptable. CORP0227-07/01 revised Report OES 35-09 June 15, 2009 Subject: Tender for Tennis Court Resurfacing Project 109 Kinsmen & Maple Ridge Park Page 4 Upon careful examination of all tenders and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the bid submitted by Court Contractors Ltd. for Tender T-7-2009 in the amount of $199,710 (GST included) and that the total net project cost of $200,000 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map. 2. Supply & Services Memorandum dated May 28, 2009. Prepared By: Approved/Endorsed By: Don Turcott, Inspector Parks T r - Everett sma, Director Operations & Emergency Services John yle, Supe 0 or Ric rd Holbo , Division Head Par Operations nicipal Property & Engineering Vera A. Felgemacher Gillis A. Paterson, irec or C.P.P., CPPO, CPPB, C.P.M., CMM III Corporate Services & Treasurer Manager, Supply & Services RH:cr Copy: Chief Administrative Officer (Acting) Chief Administrative Officer CORP0227-07/01 revised Report OES 35-09 June 15, 2009 Subject: Tender for Tennis Court Resurfacing Project Kinsmen & Maple Ridge Park Page 5 1 1 Recommended for the consideration of Pickering City uncil T m s J. Quinn, RD , C Chief Administrative Officer CORP0227-07/01 revised RESURFACING OF TENNIS COURTS - KINSMEN & MAPLE RIDGE PARKS TENDER NO. T-7-1000 SPECIFICATIONS - continued 4 t d pEI E :.Y ,j 0PREP0RT# OE 5. 3S-o~j PARK LOCATION MAP C k ! i • _ ! ~ (T~r~ ~--r~ :tip t ~r~' gip' 0 C. r II'!77 I q E CIRCLE 0 L rT SANDY B EA CD , p fTl ~ t 5~ 4 A~ t t z m- R D Rt r R Page 28 of 35 z O 5 3a=dy RECEIVED l 3 MAY 2 8 2009 1 1 2 City n~ CITY OF PICKERING MUNICIPAL PROPERTY & ENGINEERING ICI PI --CKERI MEMO To: Richard Holborn May 28, 2009 Division Head, Municipal Property & Engineering From: Vera A. Felgemacher Manager, Supply & Services Copy: Subject: Tender No. T-7-2009 Tender for Resurface Tennis Courts - Kinsmen Park & Maple Ridge Park Closing Date: May 27, 2009 Tenders have been received for the above project. Eight (8) companies were invited to participate. An advertisement was placed in the Daily Commercial News and on the City's Website. Thirteen (13) bidders picked up tendering packages. A mandatory site visit was held on Thursday, May 7, 2009 and eight (8) bidders attended of which one (1) bidder submitted a tender for this project and one (1) bidder is unable to bid. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have been retained for review at this time. SUMMARY PST & GST included Bidder Total Tendered Amount After Calculation Check $ Court Contractors 199,710.00 199,710.00 Burlington Paving Unable to Bid L ,oRT# OeS 35-0 113 Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) a copy of the Health and Safety Policy to be used on this project, currently dated and signed; (b) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board (received with tender submission); (d) the City's certificate of insurance completed by the bidder's agent, broker or insurer (received with tender submission); In addition, a request will be made for their Waste Management Plan, pursuant to Information to Bidders Item 22; request to acknowledge by signature the City's Accessibility Regulations for Contracted Services and request to provide their Accessibility Training Policy if available. Include the following items in your Report to Council: (a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health & Safety (b) any past work experience Court Contractors Ltd. including work location; (c) without past Work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Court Contractors Ltd. is not acceptable; and (i) related comments specific to the project. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the Public tender opening, Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. VAF/jg Attachments May 28, 2009 Tender No. T-7-2009 Page 2 Tender for Resurface Tennis Courts Kinsmen Park & Maple Ridge Park 00 c n '1 1 4 ° a v n v -n 3 (D a, m m z D fU ~a m Z N <K. N N p m y m > a a CL CD (D Q z O N 44 O fll 0 o tD 0 ..A 27. 0 3 m m Z mn CL CD CD o~ m° W o a c m U) N -0 n O m n CL d w m ;r, X m x CD Z m m = -v 3 o m 22 O 3 Z 70 m z 0 0- cn D ) f v I Z N ° O 7 co 3 _ CD M W z2 N mm m j a b D m CD 0 X CL o N CL] T O m A Cn CO 0 z z 0 m z --i Cl) City REPORT TO _ A COUNCIL UIND Report Number: OES 36-09 Date: June 15, 2009 From: Everett Buntsma Director, Operations & Emergency Services Subject: Tender No.T-8-2009 - Tender for Walkway Lighting - Amberlea & Rouge Valley Parks - File: A-1440 Recommendation: 1. That Report OES 36-09 of the Director, Operations & Emergency Services regarding Walkway Lighting - Amberlea & Rouge Valley Parks be received; 2. That Tender T-8-2009 submitted by Wayne Electric Co Limited for Walkway Lighting - Amberlea & Rouge Valley Parks in the amount of $145,110 (GST included) be accepted; 3. That the total gross project cost of $165,900 (GST included) including the tender amount and other associated costs and the total net project cost of $158,000, be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $158,000 to be funded from Provincial TI Grant; 5. That Council authorize the Director, Corporate Services & Treasurer to take any actions necessary in order to effect the foregoing; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. Executive Summary: As part of the 2008 Property Maintenance Capital Budget, the Walkway Lighting Project - Amberlea Park, and the Walkway Lighting Project - Rouge Valley Park were approved as construction projects. Tender T-8-2009 was issued on Thursday, May 14, 2009 and closed on Wednesday May 27, 2009 with twelve (12) bidders picking up tendering packages, sixteen (16) companies attending the site visit and ten (10) companies submitting a bid. The Operations & Emergency Services Department, Municipal Property & Engineering Division recommends acceptance of the low bid received from Wayne Electric Co., Ltd. The total net project cost is estimated to be $158,000 to the City (net of GST rebate). Report OES 36-09 June 15, 2009 Subject: Tender for Walkway Lighting - Amberlea & Rouge Valley Parks Page 2 16 The City's purchasing policy requires staff to Report to Council on results of the tender and financing in order to proceed with this project in a timely manner. Financial Implications: 1. TENDER AMOUNT T-8-2009 $138,200 GST 6.910 Sub-Total 145,110 GST Rebate (6,910) Total $138,200 2. APPROVED SOURCE OF FUNDS 2008 Property Maintenance Capital Budget Location Project Code Source of Funds Budget Required Walkway 5311.0810.6181 Project funded from Lighting - Provincial TI Grant $55,000 $38,400 Rouge Valley Park Walkway 5311.0811.6181 Project funded from $115,000 $119,600 Lighting Provincial TI Grant Amberlea Park FUNDS AVAILABLE $170,000 $158,000 3. ESTIMATED PROJECT COSTING SUMMARY T-8-2009 - Tender for Walkway Lighting Amberlea Park 5311.0811.6181 and Rouge Valley Park 5311.0810.6181 Associated Costs Amberlea Park Tender Cost (T-8-2009) Removal and Disposal of Existing Walkway Lighting Supply and Installation of New Walkway Lighting $106,000 Associated Costs-Design & Tender Costs 5,000 Contingency 8,000 Total Costs - Amberlea Park $119,600 CORP0227-07/01 revised Report OES 36-09 June 15, 2009 1S~bject: Tender for Walkway Lighting - Amberlea & Rouge Valley Parks Page 3 Rouge Valley Park Tender Cost (T-8-2009) Removal and Disposal of Existing Walkway Lighting. Supply and Installation of New Walkway $31,600 Lighting Associated Costs-Design & Tender Costs 4,000 Contingency 2,800 Total Costs-Rouge Valley Park 38,400 Total Costs - Amberlea & Rouge Valley Parks $158,000 GST 7,900 Total Gross Project Cost 165,900 GST Rebate 7~ ,900) Total Net Project Cost 158,000 Project Cost under (over) approved funds by $12,000 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Sustainability Implications: The light poles used in Walkway Lighting Project will be direct bury concrete that will double the life span of the pole in comparison with the standard metal poles. The new lights are more energy efficient, with a longer life span and reduced energy use and cost. Background: As part of the 2008 Property Maintenance Capital Budget, the Walkway Lighting Project - Amberlea Park and the Walkway Lighting Project - Rouge Valley Park was identified as construction projects. Tender T-8-2009 was issued on Thursday, May 14, 2009 and closed on Wednesday, May 27, 2009 with twelve (12) bidders picking up tendering packages, sixteen (16) companies attending the site visit, and ten (10) companies submitting a bid. The total gross tender cost is estimated to be $145,110 for an estimated net cost to the City of $138,200 (net of GST rebate). The total gross cost including other associated costs is estimated to be $165,900 for an estimated net cost to the City of $158,000 (net of GST rebate). References for Wayne CORP0227-07/01 revised Report OES 36-09 June 15, 2009 Subject: Tender for Walkway Lighting Project - Amberlea & Rouge Valley Park Page 4 Electric Co Limited have been checked and are deemed acceptable by the Inspector, Parks. The Health & Safety Policy, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of Clearance issued by Workplace Safety & Insurance Board and Certificate of Insurance as submitted by Wayne Electric Co Limited have been reviewed by the Coordinator, Health & Safety and are deemed acceptable. In conjunction with staffs review of the contractor's previous work experience check of references submitted and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the low bid submitted by Wayne Electric Co Limited for Tender T-8-2009 in the amount of $145,110 (GST included) and that the total net project cost of $158,000 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Attachments: 1. Location Map. 2. Supply & Services Memorandum dated May 28, 2009. Prepared By: Approved/Endorsed By: i 1 Don Turcott, Inspector Parks~r Everett ma, irector Operations & Emergency Services Joh oy e, Superv' or Ri and Holbor ,Division Head P s Operations -Municipal Property & Engineering Vera A. Felgemacher Gillis A. Paterson, Director C.P.P., CPPO, CPPB, C.P.M., CMM III Corporate Services & Treasurer CORP0227-07/01 revised Report OES 36-09 June 15, 2009 Subject: Tender for Walkway Lighting Project - Amberlea & Rouge Valley Park Page 5 11 Manager, Supply & Services RH:cr Copy: Chief Administrative Officer (Acting) Chief Administrative Officer Recommended for the consideration of Pickering Ci ou it o as J. Quin DM MM Chief Administrative Officer CORP0227-07/01 revised REPORT'#~~ C-c'ty 1. e 4 r Aft 120 MUNICIPAL PROPERTY & ENGINEERING Attachment for Tender T-08-2009 TENDER FOR WALKWAY LIGHTING PROJECT - AMBERLEA & ROUGE VALLEY PARKS W WESTCR EKDRIV SUBJECT LANE d STROUD Q V L O y~j BUTTER AREA ; o W 0 0 STREET r - ¢ p D K COURT O COURT~ac 005 W D ZY O O 3 O 3 w q Q m SOUARE Z W W O E(O U U f 0O W r LANCREST y qR~ ~ ( K O THE j -13 ® J 0 W 3 Z 9TFQ Z 3 N FOXWOOD W Ix C F?D 3 GA Z m D 0 C TAR O FOXWOOD(ya TRAI O CRT, iiCOnn ' C U RT G m p~ LANE W> W g W V U W ~C AUTUMN Z N W 3 N LAWSON ST ET CANADI NATIO RES. LAURI ER U ❑ N U TWYN RIVER DRIVE SHEPPARD AVENUE SHEPPARD ENUE m W In j HOWELL OHO A a o a 0 RICHARDSO [ DRIVE C j p SUNDOWN O V CRESC NT STREET C> O DAYLIGHT LITTLEF NT STREET 7J Z K O CATTAIL RD ' Cn m` Op COURT ~~pp~L//~T ~ N CRESCENT STOVER Q Z Nq y PLACE RAINY DAY A O DREIVSE ENT FIDDLE 13S W D STEEPLE p HILL m 5 PETUNIA PLACE J LOCATION MAP PROPOSED CONSTRUCTION INCLUDES: 9 The project includes the removal & replacement of walkway lighting rl IC l,o i~ I V G U L0i MAY 2 8 2009 121 CITY OF RTC& E GINN ERIE City b~ MUNICIPAL ICI I I PICKERING MEMO To: Richard Holborn May 28, 2009 Division Head, Municipal Property & Engineering From: Vera A. Felgemacher Manager, Supply & Services Copy: Subject: Tender No. T-8-2009 Tender for Walkway Lighting - Amberlea & Rouge Valley Parks Closing Date: May 27, 2009 Tenders have been received for the above project. Eleven (11) companies were invited to participate. An advertisement was placed in the Daily Commercial News and on the City's Website. Twelve (12) bidders picked up tendering packages. A mandatory site visit was held on Monday, May 11, 2009 and sixteen (16) bidders attended of which ten (10) bidders responded and submitted a tender for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to.the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Three (3) bids have been retained for review at this time. SUMMARY PST & GST included Bidder` Total Tendered Amount After Calculation Check Wayne Electric Co. Limited 145,110.00 145,110.00 Nadalin Electric Co (Ont) Ltd 160,650.00 160,650.00 Evans golf Corporation 166,542.60 166,542.60 Ron Robinson Limited 188,054.52 188,054.49 CF MENT Z TO REPORT# gi 3G-ay z 2 Carillion Canada Inc. 205,828.19 205,282.19 Dundas Power Line Ltd. 207,821.25 207,821.25 Langley Utilities Contracting Ltd. 226,800.00 226,800.00 LCS Electrical UNABLE TO BID Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a). a copy of the Health and Safety Policy to be used on this project, currently dated and signed; (b) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board (received with tender submission); (d) the City's certificate of. insurance completed by the bidder's agent, broker or insurer (received with tender submission); (e) Valid certificate(s) of qualification (electrician - construction and maintenance) issued by the Ontario Training Adjustment Board for personnel performing electrical service for the City. (f) Copies of current qualification certificates for each such personnel. (g) a copy of the current lock out procedure to be used. (h) a copy of Fall Arrest Policy; (i) a copy of "genie and man lift licence" for each employee using such equipment. In addition, a request will be made for their Waste Management Plan, pursuant to Information to Bidders Item 22; request to acknowledge by signature the City's Accessibility Regulations for Contracted Services and request to provide their Accessibility Training Policy if available. Include the following items in your Report to Council: (a) if items (a) through (d) noted above, are acceptable to the Co-ordinator, Health & Safety (b) any past work experience Wayne Electric Co. Limited including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Wayne Electric Co. Limited. is not acceptable; and (i) related comments specific to the project. May 28, 2009 Tender No. T-8-2009 Page 2 Tender for Walkway Lighting - Amberlea & Rouge Valley Parks ATTACH M ENT 'CC) REPORT of MJS Consultants as the consultant on this project will be reviewing submissions and making recommendations to you. The consultant should also review carefully all submittal information based on tendering instructions. If the consultant notices any infractions or information missing during the evaluation, please contact a member of Supply & Services as soon as possible. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the Public tender opening. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Services. VAF/j Attachments May 28, 2009 Page 3 Tender No. T-8-2009 Tender for Walkway Lighting - Amberlea & Rouge Valley Parks ATTACHMENT #-9 'TOREPORT#-LLL--S 3L -6` pppppp * of -4--- C7 r o r m a CD ~ ~ o m :3 m //ryry c m n > m o TI I l! N n N (D 0 -n m 'Q (~16 y r' n c r a m a ° o m r r z Z a m a m' _j f0 fl. r C a CD m ' CL D (CD CL N O a Z U) m n O 1 ~G •C •C ~G ~G cn N to w N y N N m s 3 m 0 n o, o Q° 7r,~, a ° V o C 0 m N m CD R m0 0 C a ~-0 O \ Wry O " a = e. N M l~J m zm m~ . o z y~ zz k, 0 mm C D CL 3 (D n per. ~ ~ ~ ~ ~ .Uv, ~ CD O Q ti Q c ~p D o p 0 o CAD N N O mm CD cl) m cn 3 v z cA z C7 O m Z _5 eitr oo REPORT TO COUNCIL PICKERING Report Number: OES 38-09 Date: June 10, 2009 From: Everett Buntsma Director, Operations & Emergency Services Subject: 2nd Lawn Bowling Green (Phase 2) - Tender No. T-8-2008 - File: A-1440 Recommendation: 1. That Report OES 38-09 regarding the 2nd Lawn Bowling Green (Phase 2) be received; 2. That the remaining work of the original Tender T-8-2008 be awarded to the low bidder Melfer Construction Inc. for the 2nd Lawn Bowling Green (Phase 2) in the amount of $96,328 (GST included); 3. That the total gross project cost of $105,000 and a net project cost of $100,000, including the tender amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to amend the existing PO #280455 issued to low bidder Melfer Construction Inc. to complete the remaining work for the second lawn bowling green; and 5. That the appropriate City of Pickering officials be authorized to take any actions necessary to give effect thereto. Executive Summary: This project is a joint undertaking in conjunction with the Pickering Lawn Bowling Club. The 2008 Capital Budget, in the amount of $400,000, included the club paying $200,000 of this amount directly for design, a portion of construction and furniture. They also paid approximately $25,000 for a special grade of sand to be used. As all bids came in over the $400,000, $100,000 was deferred and Council approved the additional funding in the 2009 Capital Budget. In total the project will cost an estimated $500,000 with the club paying directly for approximately $225,000 or 45 percent of the total cost. To date the city has spent approximately $190,000. In the 2008 Capital Budget, Council approved $400,000 for the construction of the second Pickering Lawn Bowling Green and parking expansion. All bids received in 2008 were above the approved $400,000 budget for this project. As a result, items of Report OES 38-09 June 10, 2009 Subject: 2nd Lawn Bowling Green (Phase 2) - Tender No. T-8-2008 Page 2 2' work were deducted in consultation with the Pickering Lawn Bowling Club from each of the bids to arrive at the needed savings for this project. These works included proposed shade structures, patio slab paving and site furniture which were to be addressed in 2009. Melfer Construction Inc., the initial low bidder, remained as the low bidder after these reductions. Tender T-8-2008 submitted by low bidder Melfer Construction Inc. was accepted and construction commenced. The 2nd Lawn Bowling Green (Phase 2) was approved by Council in the 2009 Capital Budget in the amount of $100,000 to complete the works removed from the original tender. The Operations & Emergency Services Department and Cosburn Giberson Consultants Inc. recommend the acceptance of low bidder Melfer Construction Inc. to complete the remaining items (shade structures, paving sides and waste receptacles) that were deducted from the original tender submitted in the amount of $96,328 plus GST. Financial Implications: 1. TENDER AMOUNT T-8-2008 (Phase 2) $96,328 GST 4,816 Sub-Total 101,144 GST Rebate (4,816) Total $96,328 2. APPROVED SOURCE OF FUNDS Seniors Centre Ca ital Budget Bud et Project Code Source of Funds Bud et Require Seniors 5701.0905.6181 Provincial Grants $100,000 Centre Investing in Ontario FUNDS $100,000 $100,000 AVAILABLE 3. ESTIMATED PROJECT COSTING SUMMARY T-8-2008 Tender for Pickering Lawn Bowling Greens Phase 2 $96,328 Associated Costs Contin enc 3672 Total 100,000 CORP0227-07/01 revised Report OES 38-09 June 10, 2009 Subject: 2nd Lawn Bowling Green (Phase 2) 12 7 - Tender No. T-8-2008 Page 3 GST 5,000 Total Gross Project Cost 105,000 GST Rebate 5 000 Total Net Project Cost $100,000 4. Project Costs (under) Approved Funds ($0) The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Sustainability Implications: The construction of a second lawn bowling green will enhance the existing Pickering Lawn Bowling Green and continue to encourage the development of active, healthy lifestyles through the provision of high quality programs as well as expand the numbers, capacity and quality of lawn bowling programs. Background: 2008 Capital Budget In the 2008 Capital Budget, Council approved $400,000 for the construction of the second Pickering Lawn Bowling Green and parking expansion. All bids received in 2008 were above the approved $400,000 budget for this project. As a result, items of work were deducted in consultation} with the Pickering Lawn Bowling Club from each of the bids to arrive at the needed savings for this project. These works included proposed shade structures, patio slab paving and site furniture which were to be addressed in 2009. Bruce Johnson, Cosburn Giberson Consultants Inc. provided a detailed break down of the deductions of each bid. Melfer Construction Inc., the initial low bidder, remained the low bidder after these savings were applied. Report CS 44-08 regarding tendering and contract approval during Council's Summer Recess included Tender No. T-8-2008 Pickering Lawn Bowling Greens Phase II. Council ratified the approval of the tender submitted by low bidder Melfer Construction Inc. in the amount of $377,508 (GST included) and the total net project cost of $399,532 (Resolution #190/08 Item 7). CORP0227-07/01 revised Report OES 38-09 June 10, 2009 Subject: 2nd Lawn Bowling Green (Phase 2) - Tender No. T-8-2008 Page 41 2 8 2009 Capital Budget The 2nd Lawn Bowling Green (Phase 2) was approved by Council in the 2009 Capital Budget in the amount of $100,000 for the works removed from the original tender. Bruce Johnson, Cosburn Giberson Consultants Inc., prepared the attached Pickering Lawn Bowling Green chart that identifies contract works to be completed and funded in 2009. We are now ready to proceed with Phase 2 of the 2nd Lawn Bowling Green approved in the 2009 Capital Budget (shade structures, paving sides and waste receptacles). In order to expedite the completion of this project, Thomas J. Quinn, Chief Administrative Officer, directed staff to prepare this Report to Council for the June 15th Council Meeting for consideration and approval. The Seniors Activity Centre will be closed for annual maintenance the first two weeks of July. Council's approval to proceed at this time would allow remaining work to take place while the Seniors Activity Centre is closed. The Operations & Emergency Services Department and Cosburn Giberson Consultants Inc. recommend the acceptance of the following remaining items that were deducted from the original tender submitted by low bidder Melfer Construction Inc. in the amount of $96,328 plus GST. 3.2 Paving New Green Sides - 60% $ 6,888.00 3.3 Paving under Shade $ 9,240.00 3.4 Paving South Green - 60% $ 8,400.00 4.1 Benches - 50% $10,400.00 4.2 Shade Structures $48,000.00 4.3 Waste Receptacles $ 4,400.00 7.0 Miscellaneous Works $ 9,000.00 Total $96,328.00 The purpose of this report is to request Council's approval to amend the existing PO #280455 issued to low bidder Melfer Construction Inc. to complete the remaining works for the second lawn bowling green. To avoid potential contract warranty issues and to complete the remaining 2nd green work in a timely manner we recommend the original low bidder Melfer Construction Inc. complete all remaining contract works rather than bringing in a second contractor. We view this as a continuation of Phase 1 undertaken in 2008 and wish to continue with the same contractor. CORP0227-07/01 revised Report OES 38-09 June 10, 2009 Subject: 2nd Lawn Bowling Green (Phase 2) nq - Tender No. T-8-2008 Page 5 Attachments: 1. Tender T-8-2008 re Pickering Lawn Bowling Greens - June 24, 2008 memorandum 2. Pickering Lawn Bowling Green - Phase 2 Chart prepared by Bruce Johnson, Cosburn Giberson Consultants Inc. Prepared By: Approved orsed By: C Stephen Reynolds Evere Bunts Division Head, Culture & Recreation Director, Operations & Emergency Services Gillis A. Paterson Director, Corporate Services & Treasurer SR:Ig Copy: Chief Administrative Officer (Acting) Chief Administrative Officer Recommended for the consideration of Pickering Cit ou ,a it o s .Quin DM M III Chief Administr e Officer CORP0227-07/01 revised City co t- 1AC MEN f # ( 7(~ ItEPORT#f d ~ " b 1 deft% POLY I C>c k- JU G P1~KERIN M E M 0 To: Thomas J. Quinn K 3 l++0 '"A T CC.=sl, _ June 24, 2008 Chief Administrative Officer From: Everett Buntsma f, t r F I I If i` Director, Operations & Emergency Services Gillis Paterson Director, Corporate Services & Treasurer Copy: Division Head, Culture & Recreation Subject: Tender No. T-8-2008 Manager, Supply & Services Tender for Pickering Lawn Supervisor, Engineering & Capital Works Bowling Greens - Phase I'l Coordinator, Landscape & Parks Development File: F-5400 Senior Financial Analyst Tenders have been received and reviewed for the construction of Pickering Lawn Bowling Greens - Phase II and expansion of parking area and associated works at East Shore Community Centre. All bids received were above the approved budget ($400,000) for this project. Items of work were deducted in consultation with the Pickering Lawn Bowling Club from each of the bids to arrive at the needed savings for this project. These works include the proposed shade structures, a percentage of the patio slab paving and site furniture. The attached letter dated June 17, 2008 from Bruce Johnson, Cosburn Giberson Consultants Inc. provides a detailed breakdown of the deductions for each bid. Melfer Construction Inc., the initial low bidder, has remained as the low bidder after these saving are applied The Operations & Emergency. Services Department and Cosburn Giberson Consultants Inc. recommend the acceptance of the tender submitted by low bidder Melfer Construction Inc. in the amount of $359,532 plus GST which includes the following deductions. 3.2 Paving New Green Sides - 60% $ 6,888.00 3.3 Paving under Shade $ 9,240.00 3.4 Paving South Green - 60% $ 8,400.00 4.1 Benches - 50% $10,400.00 4.2 Shade Structures $48,000.00 4.3 Waste Receptacles $ 4,400.00 7.0 Miscellaneous Works $ 9,000.00 Total Deductions $96,328.00 ( 1 3 ATTACHMENT # I TOREPORT #2 ~ OC-S W-thout removing the above item the total tender would have apprommately $495,000.00 (net of GST rebate), while the budget was $400,000.00. By removing these items now, the project can Niuumd widlin puagei now. it is anticipated that a Report to Council will be prepared explaining the increased cost, the need to remove certain items, the probability that the Pickering Lawn Bowling Club will purchase these items directly for their use and the need for revised financing. Recommendation: 1. That Tender No. T-8-2008 submitted by Melfer Construction Inc for the construction of Pickering Lawn Bowling Greens Phase II and expansion of parking area and associated works at East Shore Community Centre in the amount of $377,508.00.(GST included) be accepted; 2. That the total gross project cost of $419,509.00 and a net project cost of $399,532.00, including the tender amount, consulting fees and other associated costs be approved. Financial Implications: TENDER AMOUNT T-8-2008 $359,532 GST _ 17,976 Sub=Total .377,508 GST Rebate L17,976 Total $359,532 2: APPROVED SOURCE OF FUNDS Seniors Centre Capital Bud et Bud et Project Code Source of Funds Bud et Re uired Seniors Centre 5701.0802.6181 Pro ertTaxes $200,000 Donation 200,000 FUNDS AVAILABLE $400,000 $399,532 3. ESTIMATED PROJECT COSTING SUMMARY T-8-2008 Tender for Pickering Lawn Bowling Greens Phase II $359,532 Associated Costs Consultants Fee 25,000 Contingency 15,000 Total $399,532 GST 19,977 Total Gross Project Cost 419,509 GST Rebate 1103977) Total Net Project Cost $399,532 4. Project Costs under Approved Funds $468) June 24, 2008 Tender No. T-8-2008 Tender for Pickering Lawn Bowling Greens - Phase 11 Page 2 i rf.1ACHMi ,v4 0 F- eo~.qe 3 cop 10 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. 132 Sustainability Implications: The construction of a second lawn bowling green will enhance the existing Pickering Lawn Bowling Green and continue to encourage the development of active, healthy lifestyles through the provision of high quality programs as well as expand the numbers, capacity and quality of lawn bowling programs. Background: The second Lawn Bowling Green and parking expansion was approved by Council in the 2008 Capital Budget. The Pickering Lawn Bowling Club has committed to contribute $200,000 for this project. The consulting firm of Cosburn Giberson Consultants Inc was retained by the Pickering Lawn Bowling Club to provide tender specifications and technical support. A summary of the bids received is included in the attached memorandum from Supply & Services. The low bid was submitted by Melfer Construction Inc. Melfer Construction Inc. references have been checked and are deemed acceptable by the consultant (Bruce Johnson) and the Coordinator, Landscape & Parks Development. The Health & Safety Policy, Workplace Injury Summary Report, WSIB Clearance Certificate and Certificate of Insurance as submitted by Melfer Construction Inc. have been reviewed by the Coordinator, Health & Safety and are deemed acceptable. In conjunction with staff's review of.the contractor's previous work experience and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Operations & Emergency Services Department, recommends the acceptance of the low bid submitted by Melfer Construction Inc. for Tender T-8-2008 in the amount of $377,508 (GST included) and that the total net project cost of $400,000 be approved. This report has been prepared in conjunction with the Manager, Supply'& Services who concurs with the foregoing. The Seniors Activity Centre is closed for annual maintenance the first two weeks of July. Approval at this time would allow construction to commence while the Seniors Activity Centre is closed. It will also allow for the timely seeding of the new lawn bowling green. Upon your approval for this tender and associated costs we will proceed with an online requisition to issue a Purchase Order. June 24, 2008 Tender No. T-8-2008 Tender for Pickering Lawn Bowling Greens - Phase 11 Page 3 133 Attachments: ATIACHNr. (tea-O~e' ~ ~ i . Locavon iviap 2. Supply & Services Memorandum dated June 17, 2008 3. Cosburn Giberson Consultants - Letter of Recommendation Ever unts a Gillis Paterson Direc or, Opera ions & ;mergency Director, Corporate Services & Treasurer Services Approved/Endorsed by r T s J. Quinn Chief Administrative Officer SR:lg June 24, 2008 Tender No. T-8-2008 Tender for Pickering Lawn Bowling Greens -Phase 11 Page 4 •!ar Htr>a I s 10 134 1 ~ ~1~L~1 11 V l.7 CULTURE & RECREATION DIVISION Attachment For Tender: T-8-2008 PICKERING LAWN BOWLING GREENS - PHASE II CLOUDBE RY CRT. Ld 40~ ~11C,1~ B YL ST EFT POPRAD AVENUE ZER Z LPN Q j_-WAYFAR R SANGRO Cr LANE • TATRA LANE DRIVE V) 0 ° SUBJ CT a ~ J ;0 A R A L C FORDON S -P X W 0 m STREET < 1 j SCHI p LN. J D W F* O 0 N O 0 ,w 0 PAT RE 0 m Z W LAN = J Z J. 0 U Q M Q O 'Q O 11 O O 1 it z ~T Li Z J LOCATION MAP PROPOSED CONSTRUCTION INCLUDES: Lawn Bowling Greens Portion • Installation of.1 new lawn bowling green and all supporting infrastructure (drainage, irrigation, fencing, sod etc.) • Installation of a new lighting Parking Lots Work • Installation of additional parking spaces and connecting road to the north side of the East Shore Community Centre LIMPandODesign SupportlCapital Projects 8 SchedulingWachments for Tenders120081T-08-08 Liverpool East Shore.doc 135 -09 Ctrs off!c I~, I I K RING MEMO To: Stephen Reynolds June 12, 2008 Division Head, Culture & Recreation From: Vera,A. Felgemacher Manager, Supply & Services Copy: Co-ordinator, Landscape & Parks Subject: Tender No. T-8-2008 Development Tender for Pickering Lawn Bowling Greens - Phase 11 Tenders have been received for the above project by the closing date of June 11, 2008. Seven companies were invited to participate. An advertisement was placed in the Daily Commercial News and on the City's Website yielding interest from additional bidders and a total of 13 companies picked up a tendering package for a non-refundable fee of $75.00. A mandatory site visit was held on Friday, May 30, 2008, 12 bidders attended of which seven (6) bidders responded and submitted a tender for this project and 1 bidder unable to bid. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other "than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). However, all bids have been retained for review at this time. SUMMARY PST included, GST included bidders Total Tendered Amount After Calculation Check $ Melfer Construction 465,423.00 478, 653.00 Cambium Site 522,885.35 522,885.35 Contracting Rutherford Contractin 550,747.44 550,997.44 Montgomery MacEwan 629,046.81 630,451.71 Di Con Construction 653,638.44 647,357.44 Melrose Paving Company UNABLE TO BID Civil Underground . Automatic rejection - Addendum not acknowledged. Reference: Purchasing By- law No. 5900-01, Procedure No. PUR 010-001, 10.04, Item 12, IB Item 3 (b), 17, 18 19; letter dated June 6/08; Addendum No. 1. PG`~e 136 Pursuant to Information to Bidders Item 21, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. (a) Proof of compliance With amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project. (b) a list of employees trained in the confined space entry procedure who will be working on this project (c) a copy of the Health and Safety Policy to be used on this project; (d) a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (e) a copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (f) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer; (g) list of sub-contractors in accordance with GC Item 33, Form SCL-1 (h) Waste Management Plan (Item 23, Information to Bidders) Include the following items in your Report to Council: (a) if items (a) through (h) noted above, are acceptable to the Co-ordinator, Health & Safety (b) any past work experience Melfer Construction Limited including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Melfer Construction is not acceptable; and (i) related comments specific to the.project. Cosburn Giberson as the consultants on this project will be reviewing submissions and making recommendations to you. The consultant should also review carefully all submittal information based on tendering instructions.. If the consultant notices any infractions or information missing . during the evaluation, please contact a member of Supply & Services as soon as possible. Duplicate copies of the bids are attached for the consultant's use. Please do not disclose any information to enquiries except you can direct them to the City's website forte unoff icial bid results as read out at the Public tender opening. Bidders will be advised of the outc me in due course. If yo require further information, please feel free to contact me or a member of Supply & Services. Vera A. elgernacher of Attachments June 12, 2008 Page 2 T-8-2008 Pickering Lawn Bowling Greens - Phase 11 '13 7 =.oCdrS :fig-- 0c) COSBURNIrANncrAPF 8 a-F' Cp GIBERSON I ARCHITECTS June 17, 2008 CITY OF PICKERING Pickering Civic Complex 1 The Esplanade Pickering, Ontario L1 V 6K7 Attention: Mr. Steve Reynolds Re: Pickering Lawn Bowling Phase 11 Green Construction -Tender Results and Analysis Our File No.: 1997 Further to the tender results for the above-noted project (closed on June 11, 2008) and our meeting at your offices yesterday, we write to offer our recommendations for award of this contract. As discussed at our meeting all bids received were above the available budget for the project. We have provided our evaluation of the bids and offer suggestions to bring the project within budgets. As you will note, we have deducted the items of work discussed in our meeting from each of the bids. These works include the proposed shade structures, a percentage of the patio slab paving and site furniture. These items were also acceptable modifications in the opinion of the Bowling Club and allow us collectively to arrive at the needed savings for the project. Melfer Construction Inc, the initial low bidder has remained as the low-bidder after these savings are applied. We recommend that a contract be awarded to Melfer Construction Inc. in the amount of $359,532.00 net of Goods and Services Taxes. We trust that this is satisfactory to your requirements for the project award. Please do not hesitate to contact our offices, if we may be of further assistance in this matter. Yours truly, Cosburn Giber n Consu nts Inc. Bru e Johnson, A.L.A. Ass ' to BJ: sc cc: Reg Lawrence, Pickering Lawn Bowling Club Arnold Mostert, City of Pickering Cosburn Giberson Consultants Inc. 1 7270 Woodbine Avenue I Suite 100 1 Markham I Ontario I DR 4B9 Telephone 905-475-6988 1 Fax 905-475-5930 1 cosgib@rogers.com 'Rt.~l~++ ~y ~ GIBERSON ARCHITECTS TENDER EVALUATION Project: Pickering Law Bowling - Phase II - Green Construction Owner: City of Pickering File No: 1997 Date: June 17, 2008 Montgomery Melfer Cambium Site Rutherford MacEwen Construction Contracting Dig-Con Contracting Contracting Item Description Inc. Inc. International Ltd. Limited Part A 1.0 Site Preparation & Demolition $43,314.00 $70,835.00 $45,564.50 $41,924.80 $54,036.71 2.0 Site Servicing $23,800.00 $35,820.50 $87,643.00 $39,758.02 $35,169.35 3.0 Paving and Edges $161,905.00 * $197,527.85 $142,478.25 $224,174.23 $279,677.34 4.0 Structures, Components, $103,070.00 $62,661.70 $158,483.55 $78,145.99 $63,035.18 Furniture 5.0 Electrical Works $37,400.00 $38,185.00 $50,225.00 $43,128.08 $49,854.20 6.0 Soft Landscaping $11,061.00 $18,072.00 $22,277.50 $20,336.40 $21,013.30 7.0 Miscellaneous Works $9,000.00 $4,715.0 0 $10,700.00 $4,578.32 $6,405.0 0 Part A Subtotal $389,550.00 * $427,817.05 $517,371.80 * $452,045.84 $509,191.08 Part B North Parking Lot Expansion Earth Excavation & Grading $13,800.00 $13,572.00 $8,917.50 $1,800.30 $13;927.80 Removals & Relocations $1,650.00 $204.00 $461.25 $608.21 $357.50 Parking Lot Construction Granular Road Base $16,245.00 $15,220.00 $11,725.25 $26,339.55 $30,939.55 Hot Mix Asphalt $16,395.00 $24,045.00 $24,732.25 $19,226.90 $21,673.80 Adjustment to Existing Post $100.00 $265.00 $1,025.00 $608.22 $1,155.00 Precast Concrete Curb $1,260.00 $1,280.30 $14,350.00 $2,830.66 $1,535.10 Sodding/Seeding $1,900.00 $1,544.70 $3,116.00 $3,300.30 $1,776.50 Permanent Traffic Control Signs $1,200.00 $1,005.00 $1,025.00 $2,081.20 $1,700.00 Permanent Pavement Markings $700.00 $650.00 $5,125.00 $691.82 $440.00 Environmental Erosion Controls $3,060.0 0 $4,743.0 0 $13,068.75 $4,301.85 $4,098.87 Part B Subtotal $56,310.00 $62,529.00 $83,546.00 * $61,789.01 $77,604.12 Part C Mobilization & Demobilization $5,000.0 0 $2,640.0 0 $15,375.0 0 $5,924.62 $8,635.0 0 Part D Summary Sub-Total Parts'A, B, C $450,860.00 * $492,986.05 $616,292.80 * $519,759.47 $595,430.20 * Testing Allowance: $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 G.S.T. @ 5% $22,793.00 * $24,899.30 $31,064.64 * $26,237.97 * $30,021.51 * VERIFIED TOTAL 54Z8,653,00 * 2522.885.35 5652.357.44 * _550.997.44 * 5630.45111 * * mathematical errors corrected Cosburn Giberson Consultants Inc. I 7270 Woodbine Avenue I Suite 100 I Markham I Ontario 1 1-31 14139 Telephone 905-475-6988 1 Fax 905-475-5930 I cosgib@rogers.com 'S 0c) 139 _ C)ed Pa~~ i o o TENDER EVALUATION Project: Pickering Law Bowling - Phase II - Green Construction Owner: City of Pickering File No: 1997 Date: June 17, 2008 POSSIBLE DEDUCTIONS 2.1 Water Connection $1,500.00 $610.00 $2,050.00 $2,738.42 $550.00 2.2 19mm Copper Line $1,700.00 $7,080.50 $4,105.50 $7,231.90 $7,700.15 2.3 Drinking Fountain $5,600.00 $9,400.00 $4,612.50 $8,540.10 $8,800.00 3.2 Paving New Green Sides $11,480.00 $14,104.00 $20,500.00 $23,636.50 $27,353.15 3.3 Paving under Shade $9,240.00 $11,220.00 $20,509.50 $21,537.45 $23,251.80 3.4 Paving South Green $14,000.00 $16,460.00 $20,500.00 $23,060.00 $28,042.00 4.1 Benches $20,800.00 $19,920.00 $17,424.00 $21,004.32 $15,400.00 4.2 Shade Structures $48,000.00 $12,480.00 $82,000.00 $22,137.92 $16,720.00 ■ 4.3 Waste Receptacles $4,400.00 $3,540.00 $3,280.00 $4,379.40 $3,018.40 4.4 Timber Retaining $14,040.00 $9,744.00 $25,830.00 $8,875.20 $7,920.00 7.0 Miscellaneous Works $9,000.00 $4,715.00 $10,700.00 $4,578.32 $6,405.00 Total Deductions $139,760.00 $109,273.50 $211,511.50 $147,719.53 $145,160.50 Revised Sub-total A,B,C $311,100.00 $383,712.55 $404,781.30 $372,039.94 $450,269.70 RECOMMENDED DEDUCTIONS 3.2 Paving New Green Sides -60% $6,888.00 $8,462.40 $12,300.00 $14,181.90 $16,411.89 3.3 Paving under Shade $9,240.00 $11,220.00 $20,509.50 $21,537.45 $23,251.80 3.4 Paving South Green -60% $8,400.00 $9,876.00 $12,300.00 $13,836.00 $16,825.20 4.1 Benches-50% $10,400.00 $9,960.00 $8,712.00 $10,502.16 $7,700.00 4.2 Shade Structures $48,000.00 $12,480.00 $82,000.00 $22,137.92 $16,720.00 • 4.3 Waste Receptacles $4,400.00 $3,540.00 $3,280.00 $4,379.40 $3,018.40 7.0 Miscellaneous Works $9,000.00 $4,715.00 $10,700.00 $4,578.32 $6,405.00 Total Deductions $96,328.00 $60,253.40 $149,801.50 $91,153.15 $90,332.29 Revised Sub-total A,B,C $354,532.00 $432,732.65 $466,491.30 $428,606.32 $505,097.91 Testing Allowance: $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 REVISED VERIFIED TOTAL EX GST 5359.532.00 * S437.732.65 S471.491.30 * 1431606.32 * 5511097.91 ATTACHMEN tt , e C ~S ~S C~°i 4 0 A _ p f+ O O ~ T p _ - _ G O b - _ a - ~ n - - _ _ - off' c yp? 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IT HE e o F A o d Rf 'NJ N b a> i S S S n n C1 ~o n m m O It 3 70 'rf - O hf c' d ' S x W w O M c .7 - t+f d C' > O y m g p_ D T~ ~ g p y „ y m N N ~ pi Q' c' F ~ O x ~Kl7 F .Z S a3Q. 0. z Q^ ~vZZf v~ z~ nC c. rZ F L~, $'i' > w r' %o a 5 G t+f b Ctl K O 7C R -7 in ~1 5 t~~f 6 p ' G) o k n o -i 7ao N ~n c. k ^ v_ c Z 3 3 s p n Q 3 °0 > D d R' ' c rZi, E, as X O a G 2 3- Z 2 C] n 3 ~ P D 3 3 w w w R' c' 8 8 c5 8 'O ~ _ ti o 8 8 0 8 8 8 $ 8 $ 8 $ 8$ 8 8 8 8 8 8 w e^ w w w w a u en a w a w w a a se a p 1. a 3 o ~ 8 8 o o 'b ~ u o 0 o u o 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Vf w w w w w M QQ N OC c 8 o c 0 8 8 0 ' R °0 8 8$ $ 8 8 8 8 8 8 8 8$ 8$ 8 8 y a ? o - ~ n n n n n n n ~ n n n n d n n n a q 3 ~ 3c 3 3 3 3 3 3 ~ ~ 3~ 3 a T o ~ - fr - F ~ Sb a an o v 1 `-f Pale 4 oj~- . a ro 2 a A Y S Z ~ b C y a a G z O R Z 1~~ 1 ~ d ~ ~ n m na ~ ~ F. 3 ro y ~ Q s 22u'~ it o 3~ 6 w0 a ~ ~ ~ 2~' R 9 n o C ~ m a a o c Q S a 3 ~ O 03 S A > > o ro d 0 s N B N ~ ~ a ~ c Cc W M N M N Q Q N N (C ~ ~ w a ~ C. 4 qIA ONi O QQU ~ g n o S S o `6' S ~ °a$g v Q °o $ g S$ g c K N N ~ ° N o d . o S w - ~ 9 n a d U a ° o a z n m 'D 8 $ $ s a ~ e m ~o b a O ~C O 9 C4~ °0 REPORT TO COUNCIL Report Number: CS 24-09 PI KERI Date: June 15, 2009 144 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Proposed Amendment to Lottery Licensing By-law 6754/07 Recommendation: 1. That Report CS 24-09 of the Director, Corporate Services & Treasurer be received; 2. That the enforcement of Section 6 to Lottery Licensing By-law 6754/07 be suspended for a period of two years to assist Durham Charities with fundraising opportunities; and 3. That the appropriate staff of the City of Pickering be given authority to give effect thereto. Executive Summary: The Hideway Bingo Hall in the Town of Whitby has recently closed their doors and left 35 Charities displaced. At this time the Council of the Town of Whitby has requested through correspondence dated May 13, 2009, our assistance in placing these Charities at the Delta Bingo Hall in Pickering and the Red Barn Bingo Hall in Oshawa. In order to facilitate this request, Section 6 of Lottery Licensing By-law 6754/07 needs to be suspended. Financial Implications: No financial implications for the City of Pickering at this time. Sustainability Implications: The charitable organizations that operate bingos throughout Durham Region are an integral part of a sustainable community in the areas of a healthy society and healthy communities. Report CS 24-09 Date: June 15, 2009 Subject: Proposed Amendment to Lottery Licensing By-law 6754/07 Page 2 i 45 Background: Over the last few years the bingo industry and charities associated with Bingo Halls have been suffering through the reduction in participants and an increased competition with casinos. Due to these closures the Charities that are licensed from these halls lose the opportunity to fundraise for their communities. Recently the Hideaway Bingo Hall in Whitby closed its doors leaving 35 charities with no Bingo Hall to facilitate fundraising opportunities. In recent weeks discussions have been ongoing with the Town of Whitby, the Alcohol and Gaming Commission of Ontario, the City of Oshawa, the Delta Bingo Hall in Pickering and the Red Barn Bingo Hall in Oshawa regarding the closing of the Hideway Bingo Hall in Whitby and the displacement of the 35 charities. Further to these discussions we have been advised by the Delta Bingo Hall and the Mayfair Bingo Association that they are willing to adjust their schedule to accommodate 9 displaced charities with 1 session per month. In order for us to assist the Whitby Charities we would have to suspend the enforcement of Section 6. The City of Pickering's Lottery Licensing By-law 6754/07, Section 6, states that in order for the Charity to pass the eligibility requirements put in place by the City of Pickering, it must provide services to the residents of Pickering and be based in Pickering or provide services within the Durham Region to a significant number of Pickering residents. In 2008 we had a similar situation with the Bingo Hall closing in Ajax and at that time we were able to accommodate a few of the Ajax Charities that met the geographical requirements into the Delta Bingo Hall. Under Section 6 of our by-law the geographical requirement would eliminate most of the Whitby Charities from applying for a bingo licence with the City of Pickering. At this time the Whitby Charities are asking that Durham Region open their doors to them by eliminating or suspending the geographical requirement. The future of many regional volunteer groups has been jeopardized by the closure of Bingo Halls. Bingo Halls and Charitable Bingo Associations are requesting municipalities and the Alcohol and Gaming Commission of Ontario to look at a Durham Region Bingo Plan where all charities no matter where they are located have the opportunity to fundraise where bingo sessions are available within Durham Region. Currently the charities licensed at the Delta Bingo Hall in Pickering are satisfied with the number of time slots they have and have offered to give up 9 sessions to assist the Whitby Charities. Also at this time we have no Pickering Charities that are on a waiting list for placement. Based on this information staff is recommending we suspend the geographical requirement under Section 6 for a two year period to assist the displaced charities. At the end of the two year suspension staff will report back on the suspension of Section 6 and how it is affecting the fundraising efforts for Pickering. Report CS 24-09 Date: June 15, 2009 Subject: Proposed Amendment to Lottery Licensing By-law 6754/07 Page 3 146 Analysis: Bingo Halls are a very important component to charity fundraising and as Bingo Halls continue to close, charity fundraising opportunities disappear. All parties agree that as neighbouring communities we need to assist each other so that Durham Region as a whole benefits from the good work our non-profit charities provide to our communities. Attachments: 1. Correspondence from the Town of Whitby dated May 13, 2009 2. By-law 6754/07 Prepared By: Approved / Endorsed By: I"n " Debbie Shields Debi A. Wilcox Deputy Clerk City Clerk c Gillis A. Paterson Director, Corporate Services & Treasurer Attachments Recommended for the consideration of Pickerin City Council Thomas J. inn, RDMR., CMM I Chief Admi istrative Officer THE CORPORATION OF THE TOWN OF WHITBY 147 In the Regional Municipality of Durham TELEPHONE ot, ~F 7yf TO MUNICIPAL BUILDING 905-668-5803 575 Rossland Road East Q,. y TORONTO Whitby, Ontario 905-686-2621 0 Canada FAX I`1` ~°,A :.:.r - UN 2MB 905-686-7005 q ,ww.whitby.ca NOORPORATED 115- F A)f f u 2009 Af A ATTACHMIENT#_j_- f0 REPORT# C S a y- 09 CLERK'S D s f Yn ~ 4 May 13, 2009 Debi Wilcox, City Clerk City of Pickering One the Esplanade Pickering, ON L1 V 6K7 Re: Bingo Licensing in Whitby Please be advised that the Town of Whitby Council at its Special meeting held on Monday, May 11, 2009 passed the following resolution: That Whitby Town Council request the Cities of Oshawa and Pickering amend their respective Bingo licensing by-laws pertaining to eligibility such that charities that previously conducted Bingo at the Hideaway Bingo Hall in Whitby are eligible to conduct bingo at halls in Oshawa and Pickering. I trust this matter will receive your Council's full consideration. Many thanks for your kind attention. Martha A. Pettit Deputy Clerk Copy: D. Shields, City of Pickering, Deputy Clerk -a A f K. Nix, Director of Corporate Services/Treasurer P. Jones, Town Clerk S. Cassel, Licensing Clerk ATTACHMENT# TO REPORT# C S D y "0 ~l THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6754/07 Being a by-law to provide for the Appointment of Lottery Licensing Officer and to provide for the Licensing of Bingos, Raffles and Other Lottery Schemes WHEREAS by Order-in-Council 2688-93 dated October 27, 1993, municipal councils are empowered to issue a licence authorizing any charitable or religious organization to conduct and manage a lottery scheme; AND WHEREAS section 20 of the said Order-in-Council provides that where a municipal council is satisfied that it is in the best interests of the community to do so, it may refuse on reasonable grounds to issue a licence for a lottery scheme and in so doing may take into account such factors as the number of licences issued and the playing locations already in existence in the community; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: DEFINITIONS 1. In this By-law: (a) "Charitable Object or Purpose" includes any object or purpose for: i) the relief of poverty; ii) the advancement of education; iii) the advancement of religion; or iv) other charitable purposes beneficial to the community. (b) "Charitable Organization" and "Non-profit Organization" includes an organization which is created primarily for a charitable object or purpose in Ontario, is operated not for profit, and includes a religious organization. (c) "Licence" means a licence issued under the authority of the Lieutenant Governor in Council or City of Pickering to conduct or manage a lottery scheme. (d) "Licensee" means a person to whom a licence is issued. (e) "lottery" means a scheme that involves a prize, a chance to win a prize, and includes a regular and special bingo lottery, a media bingo lottery, a raffle lottery, a bazaar lottery, or a break open ticket lottery (Nevada). BY-LAW NO. 6754/07 Page 2 9 (f) "Lottery Event" means a single occasion at which a lottery scheme is conducted. (g) "Lottery Licensing Officer" means any employee or representative of the City Clerk, including his/her designate who have been authorized to administer licences. (h) "Person" means. a corporation, organization, association or partnership, including a charitable organization. (e) "Registrar" means The Registrar of Alcohol and Gaming Commission of Ontario under the Alcohol and Gaming Regulation and Public Protection Act, 1996. APPOINTMENT AND AUTHORITY 2. Appointment of Lottery Licensing Officer. (a) The City Clerk is appointed as Lottery Licensing Officer for the purpose of regulating and enforcing the provisions of this by-law and shall exercise all the authority, powers and rights and shall perform all the duties and obligations which by statute or by-law are or may be conferred or imposed upon the Lottery Licensing Officer. (b) Notwithstanding 2(a), the Lottery Licensing Officer may assign his or her duties with respect to this by-law to any person or persons designated by him or her, and in such case, the person or persons designated shall be responsible for the administration of this by-law. APPLICATION 3. An application for a licence to conduct and manage a lottery scheme shall be submitted to the Lottery Licensing Officer who shall determine if the application complies with Order-in-Council 2688/93, any regulations, and the provisions of this by-law. 4. Applications for a first licence, shall be made to the Lottery Licensing Officer no later than 30 days prior to the date of the lottery event. 5. A licence issued under this by-law is not transferable. 6. In addition to the eligibility requirements of the Gaming Control Act and Regulations, applicants for Lottery Licencing must provide services to the residents of Pickering and be based in Pickering or provide services within the Durham Region to a significant number of Pickering residents. BY-LAW NO. 6754/07 Page 3 150 7. Notwithstanding section 6 of this by-law, all charities not in the geographic location of Durham Region that are licenced as of the passing of this by-law with the City of Pickering will continue to be licenced by the City as long as the charity continues to have a licence in good standing with the City of Pickering. 8. Applications for City approval of Provincially licensed events shall be exempt from the requirements of section 6 and shall be approved provided the requirements of the Gaming Control Act and/or Regulations are met. LICENCE FEES 9. The charitable organization shall pay to the City, at the time of issuance of the licence a fee in the amount set out in Schedule "A" to this by-law. TERMS AND CONDITIONS 10. In addition to such terms and conditions as may be imposed by the Registrar, each licence shall be subject to the following terms and conditions: (a) The licensee shall comply with sections 206 and 207 of the Criminal Code of Canada; (b) The licensee shall comply with the provisions of Order-in-Council 2688/93; (c) The licensee shall comply with all the terms and conditions set out on or attached to the licence; (d) the licensee shall comply with all provincial and municipal policies and procedures; and (e) The licensee shall conduct or allow to be conducted only the type of lottery event or events provided in the application and the licence. (f) No person shall conduct or permit or cause a charitable organization to and no charitable organization shall conduct or manage a bingo lottery, a break open ticket lottery, a raffle lottery, or a lottery scheme held at a bazaar without a valid licence in respect thereof. 11. In addition to such special terms and conditions as may be imposed by the Registrar, any building or premises registered, where a charitable organization proposes to conduct and manage any bingo lottery event or events shall BY-LAW NO. 6754/07 Page 4 1 51 prominently display information regarding responsible and problem gambling and information on where people can 'get help. REFUSAL TO ISSUE OR SUSPENSION/CANCELLATION OF LICENCE 12 Where the Lottery Licensing Officer determines that the application does not comply with Order-in-Council 2688/93, any regulations, or provisions of this by- law, the Lottery Licensing Officer shall not issue a licence, but shall give notice of the decision not to issue a licence by mail to the charitable organization within a reasonable time thereafter. 13. If the licensee fails to comply with any of the provisions of this by-law, the provisions of Order-in-Council 2688/93 and amendments thereto, the terms and conditions applicable to such licence, or section 206 and 207 of the Criminal Code of Canada, the Lottery Licensing Officer may suspend or cancel such licence. Upon suspension or cancellation of a licence, the Lottery Licensing Officer shall give notice to the licensee by mail within a reasonable time thereafter. 14 Where a licence has been suspended or cancelled, the licensee shall be entitled to a refund of a part of the licence fee proportionate to the unexpired term for which the licence was granted. ENTRY 15. The Lottery Licensing Officer and such officers as the Registrar or the Lottery Licensing Officer may appoint and all peace officers shall, at all reasonable times, have direct and unencumbered access to the building or premises wherein a lottery event is taking place, to enquire into the nature, management and conduct of the lottery event or events for which the licence has been granted, either prior to, during, or after the conclusion of such lottery event. POSTING OF LICENCE 16. Where the licence applies to premises or a building wherein a lottery event or events are taking place, the licensee shall keep the licence posted in a conspicuous place. 17. Where the licence does not apply to premises or a building wherein a lottery event or events are taking place, the licensee shall produce the licence upon demand. SHORT TITLE 18. This by-law shall be known as the "Lottery Licensing By-law". BY-LAW NO. 6754/07 Page 5 REPEALED 19. By-laws 44/74, 3929/92 and 5972/02, are hereby repealed. EFFECTIVE DATE 20. This by-law comes into force and effect on May 1, 2007. BY-LAW read a first, second and third time and finally passed this 16th day of April, 2007. David Ryan, Mayor Debi A. Bentley, City Clerk BY-LAW NO. 6754/07 Page 6 153 SCHEDULE "A" LICENCE FEES The following shall be the prescribed per-event lottery scheme licensing fees under this by-law: Bingo Lottery Licence $60.00 per event Media Bingo Licence $60.00 per event Break Open Ticket Licence 1.5% of the total value of prizes to be awarded Bazaar Licence 1.5% of the total value of prizes to be awarded with a minimum of $15.00 Raffle Licence 1.5% of the total value of prizes to be awarded with a minimum of $15.00 1 54 FIf ~ C K E I ~ June 15, 2009 BY-LAWS 6959/09 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By-law attached) 6960/09 Being a by-law to amend By-law 6604/05 providing for the regulating of parking and traffic on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. (By-law attached) 6961/09 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-laws 5511/99, 5692/00, 6011/02 and 6647/06, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 18, Concession 1, Part 1, 40R-12591 and Parts 3, 4, 5, 6, 7,8 and 10, 40R- 19801 in the City of Pickering (A 16/09) (By-law attached) 6962/09 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official plan of the City of Pickering, Region of Durham in Part of Lot 34, Concession 9, in the City of Pickering (A 21/08) [Refer to Planning pages 31-38] 6963/09 Being a by-law to adopt Amendment 19 to the Official Plan for the City of Pickering (OPA 08-004/P) [Refer to Planning page 71] 6964/09 Being a by-law to amend Restricted Area (Zoning) By-112 3036, as amended by By-law 5511/99, 5692/00, 6011/02 and 6647/06 to implement the Official Plan of the City of Pickering, Region of Durham, being Part of Lot 18, Concession 1(40R-12591, Part 1 & 40R-19801, Parts 3, 4, 5, 6, 7, 8 & 10), in the City of Pickering (A24/08) [Refer to Planning pages 76-78] 6965/09 Being a by-law to regulate signs in the City of Pickering. (By- law attached) 6966/09 Being a by-law to repeal By-law No. 6028/02 which was for the establishment of a Reserve Fund to be known as the Ontario Transit Renewal Reserve Fund. [Refer to Executive page 160] 6967/09 Being a by-law to repeal By-law No. 6418/04 which was for the establishment of a Reserve Fund to be known as the Dedicated Gas Tax Reserve Fund. [Refer to Executive page 161] THE CORPORATION OF THE CITY OF PICKERI 5 6 BY-LAW NO. 6958/09 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1555 Finch Avenue Joseph Benedict Staszewski David Edward Hutchison b) 726 Kingston Road John Huang Timothy Barnett Anthony Cappuccio 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the person listed in section 1 a) ceasing to be an employee of Virtual Park Inc. or upon Virtual Park Inc. ceasing to be agents for 1555 Finch Avenue, 1b) ceasing to be an employee of Royal Admiral or upon Royal Admiral ceasing to be agents for 726 Kingston Road, whichever shall occur first 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. 1 5 7 By-law No. 6958/09 Continued Page 2 BY-LAW read a first, second and third time and finally passed this 15th day of June, 2009. David Ryan, Mayor Debi A. Wilcox, City Clerk PICKERING MEMO To: Debbie Shields May 25, 2009 Deputy Clerk From: Mike Pelzowski, CET Coordinator Traffic Operations Copy: Division Head, Municipal Property & Engineering Supervisor, Engineering & Capital Works Committee Coordinator Administrative Assistant - MP&E Subject: By-law amendment - OES Report 26-09 Stop Controls - Fairport Road Please find attached the draft By-law to OES report 26-09. The draft By-law establishes the revised Stop controls on Fairport Road as per Council resolution and meeting on May 19, 2009. Mp/mp 59 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. /09 - 41~ Being a By-law to amend By-law 6604/05 providing for the regulating of parking and traffic on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. WHEREAS, By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and WHEREAS, it is deemed expedient to amend By-law 6604/05 to establish additional Stop controls on Fairport Road. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. Schedule 6 to By-law 6604/05, as amended, is hereby further amended thereto by the following: SCHEDULE 6 THROUGH HIGHWAYS - BY-LAW NO 6604/05 COLUMN 1 COLUMN 2 HIGHWAY LIMITS (FROM/TO) DELETE Fairport Road Kingston Road to Welrus Street, Welrus Street to Strouds Lane, Strouds Lane to Finch Avenue, Finch Avenue to Third Concession Road ADD Fairport Road Kingston Road to Welrus Street, Welrus Street to Strouds Lane, Strouds Lane to Voyager Avenue/Bonita Avenue, Voyager Avenue/Bonita Avenue to Glenanna Road, Glenanna Road to Finch Avenue, Finch Avenue to Third Concession Road 150 2. Schedule 7 to By-law 6604/05, as amended, is hereby further amended thereto by the following: SCHEDULE7 STOP SIGNS - BY-LAW NO 6604/05 COLUMN 1 COLUMN 2 INTERSECTION COMPULSORY STOP FACING TRAFFIC ADD Fairport Road @ Fairport Road, northbound and southbound Voyager Avenue and Bonita Avenue Fairport Road @ Fairport Road, northbound and southbound Glenanna Road 3. This By-law shall come into force on the date that it is approved by the Council of The City of Pickering and when signs to the effect are erected. BY-LAW read a first, second and third time and finally passed this day of 2009. David Ryan, Mayor Debi A. Wilcox, City Clerk City o~ ICI I I PICCAKERING MEMO 1 61 To: Debi A. Wilcox June 8, 2009 City Clerk From: Lynda Taylor Manager, Development Review Copy: Director, Planning & Development Subject Amending By-law to Remove a Holding Symbol Zoning By-law Amendment Application A 16/09 Calloway REIT (Pickering) Inc. 1899 Brock Road Part of Lot 18, Concession 1 Part 1, 40R-12591 PART 1 and Parts 3 to 8, 10, 40R-19801 City of Pickering Amending By-law # /09 Statutory Public Meeting Date Not Applicable (Holding By-law) Executive Committee Date Not Applicable (Holding By-law) Purpose and Effect of By-law To remove a Holding Symbol on the subject property to permit an outdoor storage area in association with a retail store devoted primarily to the sale of home improvement items. Council Meeting Date June 15, 2009 Note Please see Background Information (Attachment #1) LT: jf I:ayearwood\Rezoning\2009\A18-09Wmending draft by-law chart Attachments Background Information Location Map By-law text By-law schedule p.d.f. Attachment #1 162 Background Information On June 11, 1999, Council passed zoning by-law 5511/99 to zone the lands now known as SmartCentres "MU-SRN" (Mixed-Use Specialty Retailing Node). The zoning designation also contains an "(H-2)" - Holding Symbol, which prohibits outdoor storage, in association with a retail store devoted primarily to the sale of home improvement items, until such time as the owner has entered into appropriate site plan/development agreements with the City. The City and owner have been working together over the past few months to develop plans addressing the location and screening of an outdoor storage area, operational characteristics including noise, dust and lighting control, and other related matters to the City's satisfaction. On April 22, 2009, a Site Plan proposal addressing such details was endorsed by the Site Plan Advisory Committee subject to the final details being shown to the satisfaction of the Director, Planning & Development. Although final agreements have not been executed, the project is advancing and the owner is expected to enter into a site plan agreement shortly. The Planning & Development Department is satisfied that the "(H-2") Holding Symbol may be lifted from the property. The purpose and effect of this by-law is to lift the "(H-2)" - Holding Symbol designation to permit an outdoor storage area in association with a retail store devoted primarily to the sale of home improvement items and to address screening of an outdoor storage area and other operational characteristics. lARezoningt2009VW 18-09Wttachment Sheet - Removal of Holding Symbol II 6 3 0 MUN/TY PARK Q O CRESCENT Y o O m ~ w M J m AVENUE FINCH AVENUE DURHA ROAD REGION L o POLIC a 25th O DIVISIO ce, w w w J w = O O U ~ w ° O O U GS~DN o ~ a w m ° Z N am z O a O m m DRIVE BAINBRIDGE ° Fz w w V COURT w tai U ~E o DENMAR Z PARK SUBJECT ° PROPERTY EECHLAw Y H U DRIVE A ~ PARK > O 0 m = U > _ 0 N O 0~ a O ~ Z r a > _ ~ U U) w m m m COURT DRIVE y PICKERING PARKWAY a City of Pickering Planning & Development Department PROPERTY DESCRIPTION PT. LT. 18, CON 1, 40R-12591, PART 1 &40R-19801, PARTS 3-8, & 10 OWNER CALLOWAY REIT(PICKERING) INC. DATE MAY 14, 2009 DRAWN BY JB FILE No. A 16/09 SCALE 1:5000 CHECKED BY AY N/ aTero et Enterprises inc. and its suppliers. Ali M. Raaervetl. Not o plon of survey. PN-8 2005 MPAC and its suppliers. All ri hta Reserved. Not o plan o, Survey. X64 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO 69XX/09 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-laws 5511/99, 5692/00, 6011/02 and 6647/06, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 18, Concession 1, Part 1, 40R-12591 and Parts 3, 4, 5, 6, 7, 8 and 10, 40R-19801 in the City of Pickering. (A 16/09) WHEREAS the Council of the Corporation of The City of Pickering passed By-law 5511/99, being a by-law to amend By-law 3036, to impose an "(1-1-2)" Holding Symbol on Part of Lot 18, Concession 1, Part 1, 40R-12591 and Parts 3, 4, 5, 6, 7, 8 and 10, 40R-19801 in the City of Pickering; AND WHEREAS By-law 5511/99 includes an "(H-2)" Holding Symbol preceding the "MU-SRN" Zone on the lands, which has the effect of preventing an outdoor storage area associated with a retail store devoted primarily to the sale of home improvement items from occurring until such time as the owner enters into an appropriate site plan/development agreement to the City's satisfaction. AND WHEREAS the owner has made satisfactory arrangements respecting the location of an outdoor storage area associated with a retail store devoted primarily to the sale of home improvement items through Site Plan Application (S 06/00(R09)) to the City's satisfaction; AND WHEREAS an amendment to amending By-law 5511/99, to remove the "(H-2)" Holding Symbol preceding the "MU-SRN" Zone on the subject lands is therefore deemed appropriate; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. SCHEDULEI Schedule I to By-law 5511/99, is hereby amended by removing the "(H-2)" Holding Symbol preceding the "MU-SRN" Zone designation on the subject lands as set out on Schedule I attached hereto. 2. TEXT AMENDMENT Sections 5(3)(i)B and 5(3)(ii)B of By-law 5511/99, are hereby repealed. 3. AREA RESTRICTED By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Section 2 above, and as set out in Schedule I attached hereto. Definitions and subject matter not specifically dealt with in this by-law shall be governed by the relevant provisions of By-law 3036, as amended. 4. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the Planning Act. BY-LAW read a first, second, and third time and finally passed this 15th day of June, 2009. David Ryan, Mayor Debi A. Bentley, Clerk 6 \ \ v \ 1 \ 7 - O ' O i \ 1 `I \ o \ \ 1 MU-SRN PART 1, 40R-12591 \ \ Sim jOm _ \ ~ i ABC ~.o PP N BUILDING ENVELOPE ® BUILD-TO ZONE SCHEDULE I TO BY-LAW 5511/99 AS MADE BY AMENDED BY BY-LAWS 5692/00 6011/02 AND XXXX/09 ONTARIO MUNICIPAL BOARD ORDER DATE June 11, 1999 (O.M.B. FILE Z980159) ICI ' I PICKERING MEMO 167 To: Debbie Shields June 10, 2009 Deputy Clerk From: Kimberly Thompson Manager, By-law Enforcement Services Copy: City Clerk City Solicitor Chief Building Official Committee Coordinator Subject: Updated Sign By-law Report CS 14-09 Please find attached the draft By-law to Report CS 14-09. The draft By-law has been revised according to recommendations approved at the Executive Committee meeting held June 8, 1009. Draft - June 10, 2009 THE CORPORATION OF THE CITY OF PICKERING 168 BY-LAW NO. /09 A by-law to regulate signs in the City of Pickering. WHEREAS pursuant to paragraph 7 of subsection 11(3) of the Municipal Act, 2001 a lower-tier municipality may pass by-laws respecting signs; AND WHEREAS signs are necessary to advertise or identify services, businesses, locations and provide other information; AND WHEREAS, if not effectively regulated, signs may create a nuisance, affect public safety and detract from the character of the community. NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Pickering enacts as follows: PART I - INTERPRETATION Objectives 1. This by-law shall be applied and interpreted in a manner consistent with the following objectives: • Reasonable means should be available to the public to erect signs on property in order to identify facilities, businesses and services located thereon. • Signs should not create any distraction or safety hazard for pedestrians or motorists, or create any other danger to the public. • Signs should not create any adverse impacts on adjacent public or private property. • Signs should not detrimentally alter the physical appearance and architecture of any building. • Signs should not create unnecessary visual clutter due to their size, number or location. • Temporary signs should be strictly regulated in order to limit the visual impact on the built environment and the consumption of resources. 1 69 Sign By-law No. XXXX/09 Page 2 Definitions 2. In this by-law, "area", as it relates to a sign, means the area of the sign facing in one direction; "applicant" means an owner, or any person authorized by an owner, who applies for a permit, licence or variance; "banner" means a temporary sign of lightweight fabric, plastic or similar material; "billboard" means a sign that is fastened, posted, painted or projected in such a manner as to permit its periodic replacement and that advertises goods, products or services that are not available at the location of the sign or that directs a person to a location different from where the sign is located; "boulevard" means all parts of a highway except the roadway, shoulder and sidewalk; "Chief Building Official" means the City's Chief Building Official or a designate; "City" means The Corporation of the City of Pickering or the geographical area of Pickering, as the context requires; "City Clerk" means the Clerk of the City or a designate; "erect" includes display, attach, affix, post, alter, construct, place, locate, install, relocate and maintain, and cause or permit to be displayed, attached, affixed, posted, altered, constructed, placed, located, installed, relocated and maintained; "first storey" has the same meaning as in the building code; "height", as it relates to a sign, means the vertical distance from the ground to the highest point of the sign; "heritage conservation district" means a heritage conservation district designated under the Ontario Heritage Act; "heritage property" means property that has been designated under the Ontario Heritage Act to be of cultural heritage value or interest or a property on the City's registry of properties that the City believes to be of cultural heritage value or interest; "highway" has the same meaning as in subsection 1(1) of the Highway Traffic Act and includes unopened and unassumed road allowances; "inflatable sign" means a temporary sign filled by air or other gas that is either designed to be airborne or tethered to the ground, a vehicle, a roof or any other structure and includes balloons; Sign By-law No. XXXX/09 Page 3 170 "licence" means a sign licence required by this by-law; "low density residential zoning" means zoning for a single detached dwelling, semi-detached dwelling, duplex, triplex, fourplex, townhouse, mobile home, or any other residential facility housing 6 or fewer residents; "official sign" means any sign erected by, or under the direction of, a government agency and includes signs designating hospitals, schools, libraries, community centres, arenas or other public government uses and signs required under the Planning Act by the municipality to inform the public of proposed changes on the property; "owner" means the person identified in the most recent tax roll as the owner of a property or a lessee, tenant, mortgagee in possession or any other person who has care and control of a property; "permit" means a sign permit required by this by-law; "person" includes a corporation and the heirs, executors, administrators or other legal representatives of a person to whom the context can apply according to law; "portable sign" means any temporary sign readily moveable from place to place including signs commonly referred to as a-frame, t-frame, sandwich boards, signs fixed to a trailer and any type of device used or capable of being used for advertising purposes; "private property" does not include the side of a fence located on a property boundary which faces public property; "property" means a parcel of land, with or without a building or structure, that is a legal lot of record; "Region" means The Regional Municipality of Durham; "setback" means the distance between a property line and the closest portion of a sign; "sign" means any device, notice or visual medium including its structure and other component parts that is used, or is capable of being used, to attract attention to a specific subject matter for identification or advertising purposes; "Special Sign District" means a Special Sign District identified in Schedule "B"; "variance" means a variance required by this by-law; and "zone" means a land use zone prescribed in the City's zoning by-laws. Sign By-law No. XXXX/09 Page 4 References to Legislation 3. In this by-law, reference to any Act, regulation or by-law is reference to that Act, regulation or by-law as it is amended or re-enacted from time to time. Word Usage 4. This by-law shall be read with all changes in gender or number as the context may require. 5. A grammatical variation of a word or expression defined has a corresponding meaning. Schedules 6. Schedule "A" (Fees), Schedules "B1" through "139" (Special Sign Districts), and Schedule "C" (Billboard District) are attached to and form part of this by-law. 7. Unless otherwise specified, references in this by-law to Parts, sections and Schedules are to Parts, sections and Schedules in this by-law. Conflicts 8. If a provision of this by-law conflicts with a provision of any applicable Act, regulation or by-law, the provision that establishes the higher or more restrictive standard to protect the health, safety and welfare of the general public shall prevail. 9. Where an industrial building contains commercial uses that are permitted in an industrial category of the City's zoning by-laws, the sign requirements for a commercial zone shall apply. Measurements 10. All dimensions in this by-law are in millimetres (mm), centimetres (cm), metres (m), hectares (ha) or square metres (m2) and all plans, specifications, documents and other information submitted with any application under this by-law shall use such dimensions. Severability 11. Each section of this by-law is an independent section, and the holding of any section or part of any section of this by-law to be void or ineffective for any reason shall not be deemed to affect the validity of any other section or parts of sections of this by-law. Sign By-law No. XXXX/09 Page 5 17 2 PART II - PERMITS Definitions 12. In this Part, "development sign" means a temporary sign that advertises a proposed development, but does not include a construction site information sign (section 55), a development sales office sign (section 57), or a development sales sign (section 58); "frontage" means the length of the property line of any one lot parallel to and along each legally accessible public highway; "ground sign" means a sign located on a structural base in or on the ground, but not part of a building, and includes a pylon sign; "high density residential zoning" means zoning for a residential building other than low density residential zoning; and "wall sign" means a sign attached to a building wall and includes a canopy sign and a sign that projects from a wall. Required Permits 13. No person shall erect any ground sign, wall sign, development sign or a billboard without a permit. 14. Notwithstanding section 13, any ground sign, wall sign or development sign lawfully erected prior to the passing of this by-law shall not require a permit provided such sign has continuously remained in its location and has not been substantially altered. 15. Notwithstanding section 13, any billboard lawfully erected prior to the passing of this by-law shall not require a permit provided such billboard has continuously remained in its location, has not been substantially altered and the owner of the billboard has obtained a licence. Permit Applications 16. A permit application shall be made by the owner of the property on which the sign is to be erected or an authorized representative of the owner. 17. The Chief Building Official shall be responsible for administration of all permits. 18. All permit applications shall be filed with the Chief Building Official using the City's prescribed form. 17~ Sign By-law No. XXXX/09 Page 6 19. Every permit application shall, (a) identify and describe in detail the proposed sign and all other signs existing on the property at the time of the application; (b) describe the property on which the proposed sign is to be erected by legal description and municipal address or by other equivalent description that will readily identify the property; (c) state the name, address, telephone numbers and facsimile numbers of the applicant and any persons designing or erecting the sign; (d) be accompanied by plans, specifications, documents and other information describing the construction, dimensions, materials and specific location of the proposed sign in sufficient detail to permit the Chief Building Official to determine whether the sign will comply with this by-law, the building code, an approved site plan, heritage conservation district guidelines, or any other applicable law; (e) be accompanied by the applicable fee(s) set out in Schedule "A"; (f) include, where the applicant is not the owner of the property, an authorization for making the application from the owner; and (g) be signed by the applicant who shall certify the accuracy and truth of the contents of the application. 20. If required by the Chief Building Official, all plans and specifications covering the erection of a sign and supporting framework that are submitted as part of a permit application shall be certified by a Professional Engineer as to the structural adequacy of the sign. Special Sign Districts 21. In addition to the requirements of sections 19 and 20, every permit application for a sign in a Special Sign District shall be accompanied by scale drawings clearly showing, (a) the proposed sign materials, letter fonts and colours; (b) the proposed means of any sign illumination; and (c) in the case of a wall sign, an accurate building elevation drawing showing the size of the sign and a cross-section of the sign showing the proposed method of affixing the sign to the building. Sign By-law No. XXXX/09 Page 7 1 .I 4 Heritage Properties 22. (1) A permit for a sign in a heritage conservation district shall not be issued unless the sign conforms to the applicable heritage conservation district guidelines adopted by the City. (2) A permit for a sign on heritage property shall not be issued unless the applicant has met all additional requirements under the Ontario Heritage Act. Ground Signs 23. (1) Ground signs shall comply with the following restrictions: Zone Max Height Max Area Max Number Min. Setback Low Density Residential Prohibited Prohibited Prohibited Prohibited Open Space System - Natural Areas High Density Residential 2 m 4 m2 1 3 m Institutional Commercial or industrial (less than 4 m 10 m2 1 per street 3 m 30 m frontage) frontage Commercial or industrial (30 m 6 m 18 m2 1 per street 3 m frontage or more) frontage All Other Zones 3 m 6 m2 1 per street 3 m frontage (2) Notwithstanding subsection (1), no ground sign exceeding 1.5 m2 in area or 1.5 m in height shall be erected in a Special Sign District. (3) Every ground sign shall contain the municipal address number in numerals that are a minimum height of 15 cm. (4) Every ground sign shall be located on the property to which the sign relates. (5) Subject to subsection (6), a maximum of 1 ground sign shall be permitted for each street frontage on any one property. Sign By-law No. XXXX/09 Page 8 (6) A second ground sign shall be permitted on a property in a commercial or industrial zone where the property fronts onto 1 street only, the street frontage is not less than 200 m, and the ground signs are not located within 100 m of each other. Wall Signs 24. (1) Wall signs shall comply with the following restrictions: Zone Max Area Max Number High Density Residential 4 m2 2 Institutional All Other Zones 15% of building face area 1 per owner/tenant per frontage (2) Notwithstanding subsection (1), no wall sign exceeding 1.5 m2 in area shall be erected in a Special Sign District. (3) Except as permitted by section 51 (address signs) and section 65 (home based business signs), no wall sign shall be erected in a low density residential zone. (4) A wall sign shall be located on the building face used to calculate the maximum sign area. (5) In a commercial or industrial building containing multiple tenancies, the applicable building face area for a wall sign respecting an individual tenancy shall be measured only to the limits of the tenancy demising walls adjacent to the wall on which the sign is located. (6) No wall sign shall be erected on a high density residential building other than a sign displaying the building identification, corporate logo or similar content. (7) No wall sign shall be erected on any building that contains more than 1 storey above grade other than the first storey, the second storey, and highest story of such building. (8) No wall sign shall be erected on the second storey other than a projecting sign where the sign face is perpendicular to the building face. Sign By-law No. XXXX/09 Page 9 17 (9) A wall sign erected on the highest storey of a building that is more than 2 storeys above grade shall only contain the building identification, corporate logo or similar content and shall not exceed 6 m in area. (10) A maximum of 1 wall sign may be erected on each wall face of the highest storey of a building that is more than 2 storeys above grade. Development Signs 25. (1) Development signs shall not be permitted in areas zoned "Open Space System Natural Areas". In all other zones, development signs not exceeding 6.0 m in height and with a setback of at least 3 m shall be permitted. (2) A maximum of 1 development sign having an area not exceeding 20 m2 may be erected on each street frontage on any single development site. (3) A maximum of 2 additional development signs having an area not exceeding 10 m2 may be erected on any vacant property outside of the development site. (4) No more than 3 development signs shall be erected in relation to any single development project. (5) A development sign shall be removed no later than 30 days after the completion of sales related to the development, or 24 months after the date the permit is issued, whichever occurs earlier. Billboards 26. (1) No billboard shall exceed an area of 20 m2. (2) No billboard shall exceed a height of 10 m. (3) No billboard shall be erected on a roof. (4) No billboard shall be located within 250 m of any other billboard. (5) Billboards shall not be permitted in any location other than within the Billboard District shown in Schedule "C". Permit Issuance 27. The Chief Building Official may approve or refuse any permit application, and may impose any conditions upon an approval as he or she determines to be appropriate. 177 Sign By-law No. XXXX/09 Page 10 28. The Chief Building Official shall refuse to issue a permit if the proposed sign does not comply with this by-law, the building code, an approved site plan, heritage conservation district guidelines, or any other applicable law. Revocation of Permit 29. The Chief Building Official may revoke a permit under any of the following circumstances: (a) the permit has been issued in error; (b) the sign for which the permit was issued is erected in contravention of any provision in Part V, the building code, an approved site plan., heritage conservation district guidelines, or any other applicable law; (c) the permit has been issued as the result of false, mistaken, incorrect, or misleading statements, information or undertakings'on the application or on any submitted documents that formed the basis of the issuance; (d) the business or other subject matter to which the sign relates ceases to exist; (e) the permit holder requests that the permit be revoked; or (f) 6 months have elapsed following the date of permit issuance and the sign authorized by the permit has not been erected. PART III - LICENCES Required Licences 30. No person shall erect any portable sign, banner, inflatable sign, sidewalk sign or billboard without a licence. Licence Applications 31. A licence application shall be made by an owner of the property on which the sign is to be erected or an authorized representative of the owner. 32. The City Clerk shall be responsible for administration of all licences. 33. All licence applications shall be filed with the City Clerk using the City's prescribed form. 34. A separate licence application is required for every sign. 35. Every licence application shall be accompanied by details of the size and location of the proposed sign and the applicable fee(s) set out in Schedule "A". Sign By-law No. XXXX/09 -Pagel 1 1 36. Where a licence application is for a portable sign for an individual business in a building containing multiple tenants, the application must include written permission from the owner or the owner's authorized representative consenting to the placement of the portable sign. General Licence Requirements 37. All licences shall expire on the date indicated on the licence. 38. A maximum of 1 licence may be issued concerning any individual business or service in any calendar year. 39. A maximum of 1 licence may be issued for a single property at any one time, irrespective of the number of business tenancies located on the property. 40. No licence shall be issued on any heritage property. Portable Signs 41. (1) Portable signs shall comply with the following restrictions: Zone Max Height Max Area Max Number Min. Setback Residential Prohibited Prohibited Prohibited Prohibited Open Space System Natural Areas Other Zones 2 m 4 m2 1 3 m (2) Every portable sign shall be located on the property to which the sign relates. (3) In the case of corner lots, no portable sign shall be located less than 15 m from the inside curb at the point of intersection of the 2 streets. (4) Portable signs may be illuminated but shall not incorporate any moving parts, flashing lights or fluorescent materials. (5) Lettering used on a portable sign shall not be greater than 0.2 m in height. (6) No portable sign shall be capable of being connected to a power supply without written Electrical Safety Authority approval. (7) A licence for a portable sign shall be valid for a period of not more than 30 days, after which the sign shall be immediately removed. ~_►179 Sign By-law No. XXXX/09 Page 12 (8) Notwithstanding section 38, a maximum of 4 licenses for portable signs may be issued concerning an individual business or service in any calendar year, provided at least 30 days have elapsed since the expiry of the last portable sign licence and the sign has been removed. Banner and Inflatable Sign Restrictions 42. (1) Banners and inflatable signs shall comply with the following restrictions: Zone Max Height Max Area Max Number Min. Setback Residential Prohibited Prohibited Prohibited Prohibited Open Space System - Natural Areas All Other Zones 6.0 m 10 m2 1 3 m (2) Every banner or inflatable sign shall be located on the property to which the sign relates. (3) A banner or inflatable sign shall be securely affixed to the exterior wall or roof of a building, or to the ground. (4) A licence for a banner or inflatable sign shall be valid for a period of not more than 14 days, after which the sign shall be immediately removed. Sidewalk Signs 43. (1) In this section, "sidewalk sign" means a freestanding temporary sign not affixed to the ground advertising a business and installed immediately in front of the business on private property or on the sidewalk. (2) Sidewalk signs shall not exceed a height of 1.0 m or. a width of 0.6 m. (3) Sidewalk signs shall not be permitted in any location other than within a Special Sign District. (4) A sidewalk sign shall be installed immediately in front of the business to which it pertains, and shall only be erected during the hours of operation of the business. (5) A sidewalk sign may be located on a public sidewalk provided a minimum of 1.5 m of unobstructed sidewalk space is maintained. Sign By-law No. XXXX/09 Page 13 (6) A maximum of 1 licence for a sidewalk sign may be issued to an owner. (7) A licence for a sidewalk sign shall be valid for a period of 1 year. Billboards 44. (1) No licence shall be issued for a new billboard unless a permit has been issued for such billboard. (2) A licence for a billboard shall be valid for a period of 1 year. Licence Issuance 45. The City Clerk may approve or refuse any licence application, and may impose any conditions upon an approval as he or she determines to be appropriate. 46. The City Clerk shall refuse to issue a licence if the proposed sign does not comply with this by-law, the building code, an approved site plan, heritage conservation district guidelines, or any other applicable law. Revocation of Licence 47. The City Clerk may revoke a licence under any of the following circumstances: (a) the licence has been issued in error; (b) the sign for which the licence was issued is erected in contravention of any provision in Part V, the building code, an approved site plan, heritage conservation district guidelines, or any other applicable law; (c) the licence has been issued as the result of false, mistaken, incorrect, or misleading statements, information or undertakings on the application or on any submitted documents that formed the basis of the issuance; (d) the business or other subject matter to which the sign relates ceases to exist; or (e) the licence holder requests that the licence be revoked. PART IV - SIGNS EXEMPT FROM PERMITS AND LICENCES Permitted Signs 48. Signs described in this Part shall be permitted without a permit or licence provided all restrictions in this by-law applicable to the signs have been complied with. Sign By-law No. XXXX/09 Page 14 Community Event Signs 49. (1) In this section, "community event sign" means a temporary sign that advertises a public event organized for a non-profit, civic, cultural, religious or recreational purpose. (2) No person shall erect a community event sign closer than 100 m to another community event sign advertising the same community event. (3) No person shall erect a community event sign more than 14 days prior to the event. (4) No person shall erect a community event sign at any location other than entirely on private property or on a boulevard. (5) No person shall permit a community event sign to remain erected after the day of the event. Filming Location Signs 50. (1) No person shall erect a filming location sign unless the person has received a filming permit from the City. (2) No person shall erect a filming location sign that is more than 1.0 m2 in area. (3) No person shall erect a filming location sign other than at a location that is approved in a filming permit. (4) No person shall erect a filming location sign at any location other than entirely on private property or on a boulevard. (5) No person shall erect a filming location sign other than while the film is in production. Garage Sale Signs 51. (1) No person shall erect a garage sale sign that is more than 1.0 m2 in area. (2) No person shall erect a garage sale sign at any location other than entirely on private property or on a boulevard. (3) No person shall erect a garage sale sign more than 3 days prior to the day of the sale. (4) No person shall permit a garage sale sign to remain erected after the day of the sale. 182 Sign By-law No. XXXX/09 Page 15 Open House Signs 52. (1) No person shall erect a sign that advertises the location of an open house that is more than 1.0 m2 in area. (2) No person shall erect an open house sign at any location other than entirely on private property or on a boulevard. (3) No person shall erect a sign that advertises the location of an open house at a time other than while the house is open for public inspection. Real Estate Signs 53. (1) In this section, "real estate sign" means a temporary non-illuminated sign erected to advertise that land, a building or portion of a building is offered for sale or rent. (2) No person shall erect a real estate sign that is more than 1.0 m2 in area in a residential or open space zone, or more than 2.5 m2 in area in any other zone. (3) No person shall erect a real estate sign at any location other than entirely on private property. (4) No person shall erect more than 1 real estate sign on any single property. (5) Notwithstanding subsection (4), 2 real estate signs may be erected on separate street frontages if the property is at least 0.5 ha in size. Address Signs 54. (1) In this section, "address sign" means a sign that depicts the personal or building identification and street address of the property on which the sign is located. (2) No person shall erect an address sign in a low density residential zone that is more than 0.2 m2 in area. (3) No person shall erect an address sign in any area that is zoned for uses other than low density residential that is more than 0.4 m2 in area. (4) No person shall erect an address sign at any location other than entirely on private property. (5) No person shall erect an address sign that contains promotional or advertising content. 1 83 Sign By-law No. XXXX/09 Page 16 (6) This section shall not apply to any address sign lawfully erected prior to the passing of this by-law provided such sign has continuously remained in its location and has not been substantially altered. Construction Site Information Signs 55. (1) No person shall erect a construction site information sign unless the person has either entered into a site plan agreement with the City or the City has issued a building permit or a topsoil and fill permit for the construction. (2) No person shall erect a construction site information sign except on a temporary fence or other physical barrier around a construction site. (3) No person shall erect a construction site information sign more than 30 days prior to construction commencing. (4) No person shall permit a construction site information sign to remain erected 30 days after the construction has been completed or discontinued. Model Home Signs 56. (1) No person shall erect a model home sign that is more than 2.0 m2 in area. (2) No person shall erect a model home sign at any location other than on a lot containing the model home. Development Sales Office Signs 57. (1) In this section, "development sales office sign" means a sign erected on a temporary sales office where new homes and other developments are marketed to the public. (2) No person shall erect a development sales office sign except on or immediately surrounding a temporary sales office. (3) No person shall erect a development sales office sign except where it has been shown on permit application documents and authorized by the City through issuance of a building permit. Sign By-law No. XXXX/09 Page 17 Development Sales Signs 58. (1) In this section, "development sales sign" means a sign directing people to a temporary sales office where new homes and other residential developments are marketed to the public. (2) No person shall erect a development sales sign that is more than 1.5 m2 in area. (3) No person shall erect a development sales sign at any location other than entirely on private property or on a boulevard. (4) No person shall erect a development sales sign within 500 metres of any other development sales sign being used to direct attention to the same temporary sales office. (5) No person shall permit a development sales sign to remain erected in its original location, or within 500 metres of its original location, for a total of more than 72 hours (excluding statutory holidays) during any consecutive 7-day period. Directional Signs 59. (1) In this section, "directional sign" means a sign that is intended solely for public information, safety or convenience in directing persons or traffic. (2) No person shall erect a directional sign that is more than 1.5 m2 in area. (3) No person shall.erect a directional sign at any location other than entirely on private property. (4) No person shall erect a directional sign unless the sign has no promotional or advertising content. (5) This section shall not apply to any directional sign lawfully erected prior to the passing of this by-law provided such sign has continuously remained in its location and has not been substantially altered. Directory Signs 60. (1) In this section, "directory sign" means a sign for a building containing multiple occupancies. (2) No person shall erect a directory sign that is more than 1 m2 in area. (3) No person shall erect a directory sign at any location other than entirely on private property. Sign By-law No. XXXX/09 Page 18 (4) No person shall erect more than 1 directory sign at each access point from a highway to the building. (5) This section shall not apply to any directory sign lawfully erected prior to the passing of this by-law provided such sign has continuously remained in its location and has not been substantially altered. Menu Boards 61. (1) In this section, "menu board" means a sign erected as part of a drive- through facility and used to display and order products and services available at the drive-through business. (2) No person shall erect a menu board that is more than 4 m2 in area. (3) No person shall erect a menu board at any location other than entirely on private property. (4) No person shall erect more than 1 menu board on any single property. (5) This section shall not apply to any menu board lawfully erected prior to the passing of this by-law provided such menu board has continuously remained in its location and has not been substantially altered. Farm Signs 62. (1) In this section, "farm sign" means a sign advertising the sale of farm produce grown or produced on the property where the sign is located. (2) No person shall erect a farm sign that is more than 1.5 m2 in area. (3) No person shall erect a farm sign at any location other than entirely on private property. (4) No person shall erect more than 1 farm sign on a single property. Election Signs 63. (1) In this section, "election sign" means a sign promoting the election of a candidate in a federal, provincial or municipal election, including an election to a local board or commission, a sign that is intended to influence individuals to vote for or against any candidate or any question or by-law submitted to electors under section 8 of the Municipal Elections Act, 1996, but does not include a wall sign associated with a candidate's headquarters. (2) No person shall erect an election sign that is more than 1.5 m2 in area. Sign By-law No. XXXX/09 Page 19 (3) No person shall erect an election sign at any location other than entirely on private property or on a Regional road in accordance with the Region's sign by-law. (4) No person shall erect a sign for a federal or provincial election prior to the day the writ of election is issued. (5) No person shall erect a sign for a municipal election until 25 days in advance of the last polling day for the election. (6) No person shall permit an election sign to remain erected more than 3 days after the last polling day for the election. Flags 64. (1) No person shall erect a flag other than a flag bearing the crest, emblem or insignia of any corporation, federal, provincial and municipal government agency, or religious, charitable or fraternal organization. (2) No person shall erect a flag that is more than 2.0 m2 in area. (3) No person shall erect a flag at any location other than entirely on private property. (4) No person shall erect more than 3 flags on a single property. Interior Signs 65. (1) In this section,, "interior sign" means a sign in the interior of a building that is intended to be seen outside of the building and includes a window sign. (2) No person shall erect an interior sign unless it is erected in a window on the first storey of a building zoned for office, commercial or industrial uses. (3) No person shall erect an interior sign that exceeds 20% of the total window area on the first storey of the building. Home Improvement Signs 66. (1) In -this section, "home improvement sign" means a sign advertising or promoting landscaping, home repairs or home renovations. (2) No person shall erect a home improvement sign that is more than 1.0 m2 in area. (3) No person shall erect a home improvement sign at any location other than entirely on private property where the home improvement is being undertaken. 1 8 7 Sign By-law No. XXXX/09 Page 20 (4) No person shall erect a home improvement sign more than 2 days prior to the commencement of the home improvement project. (5) No person shall permit a home improvement sign to remain erected for a total of more than 90 days. No Trespassing Signs 67. (1) No person shall erect a "No Trespassing" sign that is more than 0.3 m2 in area. (2) No person shall erect a "No Trespassing" sign at any location other than entirely on private property. Home Based Business Signs 68. (1) No person shall erect a home based business sign unless a home based business licence has been issued by the City. (2) No person shall erect a home based business sign that is more than 0.2 m2 in area. (3) No person shall erect a home based business sign in any location other than entirely on private property in a low density residential zone. (4) No person shall erect a home based business sign unless no other sign is erected on the property. (5) No person shall erect a home based business sign that is internally illuminated. Posters 69. (1) In this section, "fixture" means any structure that the City permits to be located within a boulevard including a utility box, newspaper vending box, bench, transit shelter, telephone box, telephone booth, transformer box or vault, telephone pole, hydro pole, streetlight, stoplight pole, recycling waste module, mailbox, tree and street sign; and "poster" means a printed notice conveying information intended to be displayed for a temporary period of time and includes a bill, handbill, leaflet and placard. (2) No person shall erect a poster on a fixture. (3) No person shall erect a poster on a motor vehicle. Sign By-law No. XXXX/09 Page 2118 8 Gas Station Canopies 70. (1) No person shall erect a sign at a gas station other than a sign that is located completely within the fueling area under a canopy. (2) No person shall erect a sign permitted under subsection (1) that is more than 1.0 m2 in area. (3) No person shall erect a sign on a gas station canopy that contains anything other than corporate identification of the owner or operator of the gas station. PART V - GENERAL RESTRICTIONS Restrictions Applicable to All Signs 71. No person shall erect any sign, (a) that does not comply with any provision of this by-law; (b) that does not comply with any condition of a permit, licence or variance; (c) that advertises a use not permitted by the zoning by-law applicable to the property on which the sign is located; (d) without a permit if a permit is required; (e) without a licence if a licence is required; (f) on or over, or partly on or over, public property or any part of a highway without the City's approval unless the sign is expressly permitted by this by-law to be erected on a sidewalk or a boulevard; (g) on or over, or partly on or over a driveway; (h) within 3 m of a driveway at the streetline; (i) within 15 m of a traffic light; Q) on a walkway or other means of egress on private property unless there is a minimum of 1.5 m of unobstructed footpath space between the sign and the nearest structure; (k) that projects less than 2.4 m above the walking surface of a pedestrian walkway; (1) that pertains to a past event or purpose that no longer applies; 1 89 Sign By-law No. XXXX/09 Page 22 (m) that is structurally faulty, has broken, displaced or missing parts, is crookedly displayed, contains lettering that is no longer fully legible, or is otherwise not maintained properly; (n) on a roof or projecting in whole or in part above the roof, eaves or parapet of a building; (o) in a location that obstructs the view of any pedestrian or motorist so as to cause an unsafe condition; (p) that interferes with, or obstructs the view of, an authorized traffic sign, traffic signal or official sign; (q) located within a.visibility triangle formed by the intersection of the street line and a driveway line, or the projections thereof and a straight line connecting 6 m from their point of intersection; (r), that obstructs, or is located in, a required parking space; (s) that has more than 2 sign faces; or (t) that is obscene or in bad taste. 72. No person shall erect, paint, mark or inscribe any sign containing any promotional or advertising content, (a) on pavement; (b) on the exterior wall of a building except as permitted by the City's Anti- Graffiti By-law; (c) on a utility pole, tree, stone or other natural object; or (d) on a vehicle or on a trailer that is parked or located for the primary purpose of sign display. Electronic Message Displays 73. No person shall erect any sign with electronic message displays, (a) in a Special Sign District; (b) in an area zoned for residential uses; or (c) within 200 metres of an area zoned for residential uses if the display is readily visible from an area zoned for residential uses. Sign By-law No. XXXX/09 Page 231 Q 0 Boulevards 74. Where signs are permitted by this by-law to be erected on a boulevard, no such sign shall be erected closer than 1.0 m from the curb of the road or, where there is no curb, closer than within 2.0 m of the travelled portion of the highway. Vacant Properties 75. No person shall erect any sign, other than a development sign, community event sign, filming location sign, real estate sign, farm sign, election sign or "No Trespassing" sign on vacant property. Special Sign Districts 76. (1) No development sign, portable sign, banner, inflatable sign or an internally illuminated sign other than an open/closed sign no more than 0.2 m2 in area shall be erected in a Special Sign District. (2) Subsection (1) does not apply to community event signs. PART VI - VARIANCES Definition 77. In this Part, "Director" means the City's Director of Planning & Development or a designate. Variance Applications 78. An application for a variance from one or more of the requirements in this by-law shall be made by an owner of the property on which the sign is to be erected or an authorized representative of the owner. 79. A variance shall not be required in relation to the structure or other component parts of any sign if such structure or component parts have been specifically identified and described in approved site plan documents. 80. A variance application shall be filed with the Director using the City's prescribed form. 81. Every variance application shall include all of the information required to be submitted in relation to a permit application under section 17 and section 19 (if applicable) and shall also include written reasons why the provisions of this by- law cannot be complied with. 191 Sign By-law No. XXXX/09 Page 24 82. Prior to making a determination on any variance application, the application details shall be brought to the attention of the City's Site Plan Advisory Committee. 83. The Director shall notify the applicant prior to the meeting of the City's Site Plan Advisory Committee to provide the applicant an opportunity to appear before the Committee to make representations respecting the application. 84. When commenting on a variance, the City's Site Plan Committee shall be acting under the authority given to it under this by-law and not under the Planning Act. 85. If the applicant does not attend the City's Site Plan Advisory Committee meeting at the appointed time, the Committee may proceed in the absence of the applicant and the applicant shall not be entitled to any further notice dealing with the application. 86. In considering a variance application, the Director shall have regard for, (a) the provisions of any applicable site plan agreement; (b) special circumstances or conditions applying to the property, building or use referred to in the application; (c) whether strict application of the provisions of this by-law in the context of the special circumstances applying to the property, building or use, would result in practical difficulties or unnecessary and unusual hardship for the applicant that are inconsistent with the objectives of this by-law; (d) whether such special circumstances or conditions are pre-existing and not created by the owner or applicant; (e) whether the proposed sign will detrimentally alter the character of the area; and (f) whether the general intent and purpose of this by-law is maintained. 87. The Director may approve or refuse any variance application, and may impose any conditions upon an approval as he or she determines to be appropriate. PART VII - EXEMPTIONS 88. This by-law shall apply to all existing and proposed signs in the City other than, (a) official signs; (b) signs on private property that are less than 0.2 m2 in area provided they do not contain any promotional or advertising content; and Sign By-law No. XXXX/09 Page 25 1 9 2 (c) shelter advertising or any advertising on street furniture and fixtures approved by the City or the Region. 89. This by-law does not apply to any changes to a sign face if, (a) the sign has been previously approved; (b) there is no change in sign area, shape, construction or design; and (c) the sign is not located within a Special Sign District. PART VIII - ENFORCEMENT Definition 90. In this Part, "officer" means a municipal law enforcement officer appointed by the City to enforce municipal by-laws. Inspections 91. An officer may, at any reasonable time, enter upon any property for the purpose of carrying out an inspection to determine whether or not the provisions of this by-law have been complied with. 92. No person shall prevent, hinder or interfere or attempt to prevent, hinder or interfere with an inspection undertaken by an officer. Order to Comply 93. (1) Where an officer is satisfied that there has been a contravention of any provision of this by-law, the officer may issue an order requiring the owner of the property on which the contravention has occurred or the person who erected the sign to do work to correct the contravention, including removal of the sign. (2) An order shall set out, (a) reasonable particulars of the contravention; (b) the location of the property; (c) the general nature of the work required to be done to correct the contravention; and (d) the date by which the work must be done. (3) An order may be served by, 193 Sign By-law No. XXXX/09 Page 26 (a) personally delivering it to the owner; (b) sending it by registered mail to the owner at the address of the owner shown on the last revised assessment roll for the property or the last known address of the owner; or (c) sending it by registered mail to the owner at the last known address of the owner. (4) If the address of an owner is unknown or the City is unable to effect service on an owner in accordance with subsection (3), a placard setting out the terms of the order may be placed in a conspicuous place on or near the owner's property. (5) Service of an order under this section shall be deemed to have been effected on the date that it is delivered personally, 3 days after it was mailed, or the date that it is posted on the property, as the case may be. 94. No person shall fail to comply with an order issued under this by-law. Remedial Action 95. (1) Where an order has been issued respecting any sign and compliance has not been achieved by the date specified in the order, the City may cause the work set out in the order to be done. (2) The City may recover all costs of doing any work undertaken pursuant to subsection (1), together with an administration charge equal to 25% of such costs, from the owner by adding the costs to the tax roll and collecting them in the same manner as property taxes. Removal of Signs 96. (1) Where a sign is erected on, over, partly on, or partly over, property owned by or under the jurisdiction of the City, such sign may be removed immediately by the City without notice or compensation. (2) A sign removed by the City shall be stored for a period of not more than 30 days, during which time they may be redeemed by the person who erected the sign upon payment of the applicable fee set out in Schedule «A„ (3) Signs not redeemed by the person who erected the sign within 30 days of removal by the City shall be disposed of by the City without notice or compensation. Sign By-law No. XXXX/09 Page 27 '19 4 Liens 97. All costs incurred by the City for the removal, care and storage of a sign that was erected in contravention of this by-law are a lien upon the sign that may be enforced by the City under the Repair and Storage Liens Act. Offences and Penalties 98. Every person who contravenes any provision of this by-law is guilty of an offence and upon conviction is liable to a fine pursuant to the provisions of the Provincial Offences Act. 99. No person shall make a false or intentionally misleading recital of fact, statement or representation in any application or other document required by this by-law. PART IX - GENERAL Other Applicable Laws 100. The applicant shall be responsible for obtaining the approval from any other government authority having jurisdiction over the installation of a proposed sign. Short Title 101. This by-law maybe referred to as the "Sign By-law". Repeal 102. By-law No. 2439/87, as amended, is repealed. Effective Date 103. This by-law comes into effect on the date of its passing. By-law read a first, second and third time and finally passed this day of June, 2009. David Ryan, Mayor Debi A. Wilcox, City Clerk i 1 9 Sign By-law No. XXXX/09 Page 28 SCHEDULE "A" FEES SIGN TYPE FEE Ground Sign $250 Wall Sign $150 Development Sign $250 Portable Sign $50 Banner and Inflatable Sign $50 Sidewalk Sign $100 Billboard $500 Additional fee for any sign installed prior to permit issuance $250 Additional fee for any sign installed prior to licence issuance $50 Redemption Fee - Election Signs $25 Redemption Fee - all signs less than 2 m2 $25 Redemption Fee - all other signs $50 Sign Variance - Ground Sign, Wall Sign or Development Sign $500 Sign Variance - All Other Signs $100 Fees are per sign and are not refundable. Sign By-law No. XXXX/09 Page 29, SCHEDULE "B" - SPECIAL SIGN DISTRICTS Schedule "B1" Liverpool Road Waterfront District Schedule "B2" Whitevale District Schedule "BY Greenwood District Schedule "134" Cherrywood District Schedule "135" Green River District Schedule "136" Claremont District Schedule "B7" Brougham District Schedule "B8" Kinsale District Schedule "B9" Balsam District SCHEDULE B1 17 LIVERPOOL ROAD WATERFRONT DISTRICT I I I I 1 I i ~ ~ I I I I I I 1 COMMERCE ST EET 3MMERCE STREET __1 I I I w o 1 I I 1 I I I I r-- --T-- r- I i I i Q E-1 - OADVIEW STREET Z (Q - _ 1 1 1 1 1 1 l l I \ Z tI I I I I I I I I 1 I _ Z s w I I I i I I I I. I I 1 1 1 1 1 ANNE ND STREET \ I I i I I I I I I I I I , ~ I ~ l I I I I 1 I I I I I I I I I , ~ I ~ I '~-J I I I I I I I I I I I I 1_J~ l I I F-TT- 11 I 1 I I I yy ~ I 1 I I I I 1 I I I I I r I I WHARF STREET P i I I I I, - I I I I I I I I II I - I I 1 I I I I Ij-nTnT~ _ I r I IIII 1 1 1 1 _ _ I IIII IIII - - I _ I IIII _ _ I IIII 1 FRENCHMAN'S _ - I - -TJ BA K L'i J I 11 II t - I I 11 II ll 11 , 1 i 1 v LAKE ONTARIO N SCHEDULE B1 TO BY-LAW PASSED THIS DAY OF 2009 SCHEDULE B2 WHITEVALE DISTRICT 198 I . I I I . I I , I I , I I 1 , I I / I I I , I , 1 I 1 I WEST GF 1 O S I 1 I I I I I I I 1 1 I _J x 1I I I 1. I I I I I I .1 ~ -y - 2 _ 1 1 1 1 1 1 1 1 I I I I I I ~ I 1 I I I I I I I I I WMIIEVALE ROAD 1 1 I I I 1 ~ II I I I ~I 1 II I'I I 1 1 1 I I 1~ I- 1 1 1 4_I I I -1 I II 11 I I I I 1 t I i pl I 11 I I I I I I I I I , I, I ~ 1 -7 I I - I I 1 1 I I I I I 1 I I I I 1 O I 1 I I Al I I I ~ ITEV E I ~ I 1 1 I 1 \ , 1 ~ \1 I r 0 1 , i ~ \ I , I 1 I 1 \ I I 1 \ I I ~ I I I U ----i I I I 1 I I t I , I I 1 I , 1 i 1 I , N SCHEDULE 62 TO BY-LAW PASSED THIS DAY OF 2009 SCHEDULE B3 1 9 9 GREENWOOD DISTRICT I ~ ~ 1 I I - I I I I I I L- ( ~ III 4 I I T Tf"T~ I I . f I I I I 1 1 1 1 I I I I I I I ~ >mw ~ ao.o I I I I I I I I I I III , I _ I I 1 I 1 r----- GREENWOOD II I N ~ I I 1 I / ' 1 1 I 1 I I I I J ' I ' 1 I I I I I I , a - I 1 I J I 1 I I I I I I 1 1__ I , I I I I r I ~ I I 1 L I I i 1 I • 1 I I 1 I I i I 1 I I 1 I --J I ' I I 1 , 1 I I ~r7 - - 1 I I wood" N SCHEDULE B3 TO BY-LAW PASSED THIS DAY OF 2009 SCHEDULE B4 CHERRYWOOD DISTRICT 200 I I 1 I I I I I I I I - Q O I I I 1 Y 1 i Z I I , Q I I I 1 i m j 1 1-----I i cn I 1 I I I I I I I I I-- O I I t I 1 I 1 I I I I 1 ~ CONCESSION ROAD THIRD I I I I 1 I I 1 I ' I I I I I I I - I I I I I I I I Q I I I I I 11 I 1 I 1 1 I I I I 1 I I I O 1 I I I I N I I 1 I L.1_ 1 1 I I i I I , I I ------------I 1 Y CiERRYWOOD m w V O . T N SCHEDULE B4 TO BY-LAW - PASSED THIS DAY OF 2009 SCHEDULE 65 201 GREEN RIVER DISTRICT 1 ~ I I I I I I I i I I I , I I 1 I I I i 1 I I 1 I I I , I I I I I I I I I I I \ I 1 1 \ I I I < 1 \ I ^ I \ , 1 I z I ~ I I I = I , I I I I O I i j Q w 1 I ~ I I I o d 1 I I I I I ~ I 1 Q Y I I i I I ~ I I I HIGHWAY 7 I ' 1 I , I I , I I I I ~ I `i I 1 ~ ' I - 1 O I I I ~\I 1~-1vTTT ' I 1 ` 1 ~ , -1 1 I 1 , , I 1 1 , Z I i I I I - I I 1 H I I 1 I , I I , h~7 H\G~ 1 N SCHEDULE B5 TO BY-LAW PASSED THIS DAY OF 2009 SCHEDULE B6 CLAREMONT DISTRICT 02 4oOPf7Mmup A? milmoMll / II I I I I I I I I I I 1 II I , ~ II I I II I II I I II II 1 1 - II 1 II 1 I (1 I i - 11 I II I 1 II I II I I _ _ II I 1 I I 1 1 I I 1 I 11 I 1 II ~ , - I I I I I I I I II 1 I _ II I 1 II -T-- - II I - I I I I I I I I 1 - 11 I t ~ ~ u 1 I i t I I _ y 1 1 1 II I , 11 1 1 I. I I I ~ ~ i i II S;l \ Z ` u F r tl r - - - - - - - - - - jl I . : . ~J I ----------1 1 I - Tll I ___--I / \\11 ~i it i 1 I I 1 - 1 11 I fr'1 I I i -I},T i--- II I I i , . ~ i I I I I , 1 II I , I r ~ _ ~ I I II I \ III - F-- 1 I I CLAREMONT II' I I / I I I I I I I I I I I I I I I I I I~--- ~~_1 ( _ ' 1 l_ f I, ' _ f I it ~ - l I I 11 _ ' I I ' I I I I II I , I I I II r-- I I I II I I 1 I ~ II ~ ( N SCHEDULE 66 TO BY-LAW PASSED THIS DAY OF 2009 SCHEDULE B7 203 BROUGHAM DISTRICT I I I - I I 1 I I I I I I I I I I 1 1 I , I I , 1 I I I I I 1 I O I I I ~ i I I I I I I I I I 1 I I I I i I o 1 _ ~ 1 I - - I I I I I 1 U I 0 I I m I BR VGHAM I ~ - 4 I I c^ r - ~ I y- Om I I I HA . 1 I I I F T I I I I I I I I I 1 1 I I I 1 I I I I 1 1 I I I I I i r~ I 1 I I .I I I I I I I I I I - I I I I I I I I I I 7 HIGHWAY 7 HIGHWAY 1 1 . I I I' 4- - ~ I I 1 1 1 1 1 ` I L w I 1..T 11_ L_ ~ r E - ~ I I r-__ Q I I I ' -A I I I II_+_ 11 I 1 rTTT I PRIN T. I I 1 1 1 1 ~ i l_~ I 1 1 1 j 1 I ORCHARD HEIGHTSZ ---1- I 1 1 RI E I 1 0- - JOH I I I I I - ~ STR T I - - - - - - - N SCHEDULE B7 TO BY-LAW PASSED THIS DAY OF 2009 I SCHEDULE B8 KINSALE DISTRICT 2v0 4 I I I I ~ I I I I I I I I I / I I I I I I I ~ 1 I I I I I I 1 I I 1 I ~ I I I L--- d' I I I i I 1 1 I I I I I 1 I ` I 1 1 I I I I I I 1 I 1 1 I J I 1 1 r~ I I KIN$ALE I I I I ------J I . I I I 1 1 I I I h___ I I I I 1 W 1 I I N I I I _ Z I I I 1 I I I Y I I I I I 1 - 1 1 I 1 1 I 1 1 I I 1 I I I I I Lr-- ~ I 1 I I I I 1 , I I I HIGHWAY 7 HIGHWAY 7 ' I I I I I I I 1 I I I I 1 - I IT- SCHEDULE B8 TO BY-LAW PASSED THIS DAY OF 2009 SCHEDULE B9 BALSAM DISTRICT 205 I 1 I I ~ I ~ I I I , I 1 ~ I 1 , I I 1 I. I I 1 1 I I I ~ I I I I W z 1 I 1 - - I I t I I ~ I I I I ~ I I I 1 I I 1 ~ I I I I ~ ~ I I I ~ ~ I I I 1 I ~ I I ~ I I I REGIONAL ROAD NO. 5 1 I I I I I I 1 1 I 1 I I I i 1 I 1 i BALSAM I I 1 ~ I 1 W 1 Z ~ J I W I 1 I i . I I I I I I I I I I I I I 1 1 I 1 I 1 1 I I I i N SCHEDULE 69 TO BY-LAW PASSED THIS DAY OF 2009 F,~7PC7 X10 L~]U~Ob 206 I o~ ~o I ~ oral z,~ I 1 \ 9 1 \ : 1 \ I o U_ r r /~--I I I I I I i I Q ~ (!1 u I U UJ y I I I I I I I I i ~ I ~ ~ Lt 1 I I, I I I 1 I I W O I F Q \II I~ 1 1, 1 1 it I ! T m c I I I I I; I I ~ ; I J .v V~` aw nom m W ~ O T O I 1 I Q \I / i I 1 ~ s r✓n J t~ 11 ° 4--I , c m _ t _I _ I v M aoolaao0 hi l ' - 11,-------- J - ; a I I 0 _ 1 . C) W O --i-- ~a W cA U a_ 0 \ -l \ IL--- j~ 11 l_ 1 5 I - \ S +o.o ~ 11/ i~.i 1 -YC ~ J 1 11 y 1 - \ \I - - WI 1 1 `III'' S Y 1 IJ: _ i - t fll -1 1 ~ I \ I a-+~ I i1 fl+rk a.as wo.~.r~ wou vw , 1 I I 11 I I I ' fi r II~ 1 ~ I 11 -1 I_ _ qty oo Minutes / Meeting Summary Pickering Museum Village Advisory Committee i i May 4, 2009 I ~KE I 7:00 pm Pickering Museum Village - Redman House Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee Carol Brown, Pickering Museum Village Advisory Committee Rose Cowan, Pickering Museum Village Advisory Committee Pat Dunnill, Pickering Museum Village Advisory Committee Rhonda Lawson, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Bill Utton, Pickering Museum Village Advisory Committee Bill Weston, Pickering Museum Village Advisory Committee Absent: Bill McLean, Regional Councillor -Ward 2 Marisa Carpino, Supervisor, Culture & Recreation Suzanne Primrose, Pickering Museum Village Advisory Committee Allan Espenlaub, Pickering Museum Village Advisory Committee Staff Stephen Reynolds, Division Head, Culture & Recreation Present: Katrina Pyke, (Acting) Education & Collections Officer Mandy Smiles, (Acting) Volunteer & Program Coordinator Anne Sinclair, Educational Instructor/Collections Sandra Gelbard, Museum Program Assistant (Recording Secretary) Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome & Introductions Katrina introduced guests. • Sandra Gelbard, Museum Program Assistant (Recording Secretary) • Anne Sinclair, Educational Instructor/Collections Laura introduced • Carol Brown, present • Alan Espenlaub, absent • Liz Savel, guest Laura reminded us that the Advisory Committee Meetings are open to the public. 2.0 Approval of Minutes and Agenda Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Motion That the minutes from February 19, 2009 be approved. Moved by Bill Utton Seconded by Paul Savel CARRIED Motion That the agenda for May 4, 2009 be approved. Moved by Bill Utton Seconded by Paul Savel CARRIED Before the agenda for May 4 was approved, Pat expressed that he would like to see the Advisory Committee Mandate & Responsibilities be postponed to another day. Laura expressed that she would like to hear from every one that is present this evening and a decision can be made at a future meeting. 3.0 Advisory Committee Mandate & Responsibilities Before everyone speaks about the PMV Advisory Committee Mandate & Responsibilities Laura asked that we listen and be open to all comments. Paul Document will provide better understanding of PMV. We must move PMV into the 21St Century, long over due. Katrina The Advisory Committee seems to be adrift. Mandate & Responsibilities will bring change. Bill U. Felt a separate meeting is needed to discuss only this item . Carol Mandate & Responsibilities look pretty standard. Looks like a good draft plan. Rhonda Mandate & Responsibilities will clarify roles of those that sit on the committee. It will also provide focus. Pat Agreed with what has been said at the table so far. Can work with items in the Mandate. Page 2 CORP0228-2/02 Seconds Bill U. suggestion that another date is needed to discuss. Bill W. Concerned with items mentioned in Mandate. Document must identify the Foundation. Rose This is a working document, so it is open for communication. Ad Hoc Committee was formed in October 2008 and people were asked to take part. Only 4 people attended to put together new Mandate & Responsibilities. Steve Advisory & Foundation have done some great things. We need change. Better for the whole not the individuals. All City Committee are requested to review Terms of Reference and make recommendations to ensure effective. Laura We must work together for the betterment of the whole. Documents need to be put in order for those that come after us. Motion To discuss above concerns at the May 14, 2009 meeting. Moved by Pat Dunnill Seconded by Laura Drake CARRIED Deadline for Complete Draft of the Advisory Committee Mandate & Responsibilities - August 13, 2009. 4.0 Standing Sub-Committees Feedback from this evenings discussion groups. Special EventsNolunteer Sub-Committee Laura Drake, Carol Brown, Mandy Smiles • rentals - site concerns • print shop, admin bldg., sub group needed • vision plans for the whole museum village site • bicentennial - work with volunteer groups Collections Sub-Committee Paul Savel, Bill Utton, Anne Sinclair, Rose Cowan • review policies • create forms Page 3 CORP0228-2/02 • wish list given by Anne regarding collections area • catalogue artifacts Restoration & Capital Exp. Sub-Committee Rhonda Lawson, Pat Dunnill, Katrina Pyke • define what is a capital expenditure • funding policies & procedures • long term capital strategies • current oversight of existing projects Paul, Rhonda and Reports of subcommittees to be the basis of the 2009 PMV Laura to present these Advisory Committee Work Plan. at the May 14/09 meeting 5.0 Notice of Motion' City of Pickering's Bicentennial 2011 Pickering's First Township Meeting was in 1811. Katrina would like our mandate to be extended to 1920. Bring forward to the Motion will need to go to Council. May 14th meeting. DEACCESSION items that were discussed (list attached). • 8 sewing machines • Side saddle • Washing machine • Push mower Motion To deaccession the above mentioned items Moved: Paul Savel Seconded by Pat Dunnill CARRIED ACCESSION Metal Toys donated by Jane & Bill Dowsett, Toronto, ON China Dish Set to be 1920's Nightgown donated by Helen Hedge, Pickering, ON delivered to PMV by China Dish Set donated by Ina Mae Burk, Ottawa, ON Ina Mae Burk China Dish Set originated in Greenwood, ON Motion To accession the above mentioned items Moved by Rose Cowan Seconded by Paul Savel CARRIED 6.0 Upcoming Meetings Thursday, May 14, 2009 at 6:00 m Page 4 CORP0228-2/02 Pickering Museum Village (site walk about, dress appropriately) Thursday, August 13, 2009 at 7:00 pm Pickering Civic Complex (Tower Room) Thursday, October 15, 2009 at 7:00 pm Pickering Civic Complex (Tower Room) 7.0 Adjournment Motion to adjourn tonight's meeting at 9:30 pm Moved by Laura Drake Seconded by Ronda Lawson CARRIED Meeting Adjourned: 9:30 PM Attachment Copy: City Clerk Page 5 CORP0228-2/02 Committee of Adjustment Citcj o~ Meeting Minutes IN I Wednesday, May 6, 2009 PICXE 7:01 pm Main Committee Room PRESENT: Kevin Ashe David Johnson - Chair Susan Kular Keith Wilkinson ALSO PRESENT: Ross Pym, Secretary-Treasurer Jean Finn, Assistant Secretary-Treasurer ABSENT: Eric Newton - Vice-Chair (1) ADOPTION OF AGENDA Moved by Kevin Ashe Seconded by Susan Kular That the agenda for the Wednesday, May 6, 2009 meeting be adopted. CARRIED UNANIMOUSLY (11) ADOPTION OF MINUTES Moved by Keith Wilkinson Seconded by Kevin Ashe That the minutes of the 5th meeting of the Committee of Adjustment held Wednesday, April 15, 2009 be adopted. CARRIED UNANIMOUSLY 1 Committee of Adjustment CCtq Meeting Minutes o~ Wednesday, May 6, 2009 plr-rT= 7:01 pm Main Committee Room (III) REPORTS Moved by Kevin Ashe Seconded by Susan Kular That application P/CA 14/09 be the first item to be heard. CARRIED UNANIMOUSLY 1. P/CA 14/09 - Ontario Realty Corporation 2470, 2480 & 2490 Brock Road (Con 3 S Pt Lot 19 and Con 3 S Pt Lot 19, Now 40R6934 Part 43) City of Pickering The applicant requests relief from Zoning By-law 3037 to permit a minimum lot frontage of 42 metres and a minimum lot area of 0.5 hectares, whereas the by-law requires a minimum lot frontage of 60.0 metres and a minimum lot area of 0.8 hectares. The applicant requests approval of these variances in order to complete an associated land severance application with the Region of Durham Land Division Committee (LD 119/08). The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from C. Joong & E. Yoon of 2460 Brock Road expressing concerns that the minor variances are premature. Written correspondence was received from ORC's agent advising that they wish to withdraw their application. C. Joong & E. Yoon & R. Yoon of 2460 Brock Road and P. Pistritto of 2465 Brock Road were present and asked to be notified if this application is re-submitted (R. Yoon spoke on behalf of his parents). 2 Committee of Adjustment Meeting Minutes Wednesday, May 6, 2009 7:01 pm PIG(E Main Committee Room 2. (Deferred at the April 15, 2009 meeting) P/CA 13/09 - C. DeGraauw 661 Pleasant Street (Part of Lot 1, Plan 65, Block D) City of Pickering The applicant requests relief from Zoning By-law 2511, to recognize an existing lot frontage of 12.0 metres, an existing lot area of 370 square metres, to permit a flankage side yard width of 3.0 metres, a side yard width of 0.6 metres and a rear yard depth of 5.4 metres to a proposed three-storey addition, whereas the by-law requires a minimum lot frontage of 15.0 metres, a minimum lot area of 460 square metres, a minimum flankage side yard width of 7.5 metres, a minimum side yard width of 1.5 metres and a minimum rear yard depth of 7.5 metres. The applicant requests approval of these variances in order to obtain a building permit. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal for the variances to allow the three storey addition and staff provided an alternative approval recommended if the application was amended to only a two storey addition with a maximum height of 6.5 metres. Written comments were received from the City's Development Control Manager indicating the applicant must ensure that a driveway can and will be installed and that it provides sufficient parking outside the limits of the road allowance. Written comments were received from Councillor Rick Johnson in support of the application. Written comments were also received from J. Milroy of 616 Annland Street, W. & A. Callaghan and J. Markowiak of 665 Pleasant Street in objection to the application. C. DeGraauw, owner, was present to represent the application. Chris DeGraauw of 1883 Kingston Road was present in favour of the application. C. DeGraauw advised he is amending the application to permit a two storey addition having a 8.8 metre height, and thanked the Committee for visiting the site. Jack Milroy expressed that he is still opposed to the application, and the addition will obstruct his view of the bay. W. Callaghan expressed concern with loss of sunlight, and height and that it will still look like a three storey and is opposed to the application. 3 Committee of Adjustment Citq Meeting Minutes Wednesday, May 6, 2009 7:01 pm I Main Committee Room Moved by Kevin Ashe That the amended application P/CA 13/09 by C. DeGraauw, be APPROVED on the grounds that the existing lot frontage of 12.0 metres, existing lot area of 370 square metres, an existing side yard width of 0.6 metres to the existing dwelling, a flankage side yard width of 3.0 metres, a proposed side yard width of 0.6 metres and a proposed rear yard depth of 5.4 metres are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances applies only to a two-storey addition, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. 3. That the maximum height permitted for the addition be limited to 8.8 metres and two-storeys. 4. That the applicant provides a minimum one parking spot (minimum of 2.6 metres x 5.3 metres) on the subject property. MOTION LOST Moved by Kevin Ashe Seconded by Susan Kular That the amended application P/CA 13/09 by C. DeGraauw, be APPROVED on the grounds that the existing lot frontage of 12.0 metres, existing lot area of 370 square metres, an existing side yard width of 0.6 metres to the existing dwelling, a flankage side yard width of 3.0 metres, a proposed side yard width of 0.6 metres and a proposed rear yard depth of 5.4 metres are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances applies only to a two-storey addition, as generally sited and outlined on the applicant's submitted plans with this application. 4 Committee of Adjustment Meeting Minutes ~~tcl o~ 141 Wednesday, May 6, 2009 Pif 91/'U 7:01 pm Main Committee Room 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. 3. That the maximum height permitted for the addition be limited to 6.5 metres and two-storeys. 4. That the applicant provides a minimum one parking spot (minimum of 2.6 metres x 5.3 metres) on the subject property. CARRIED UNANIMOUSLY 3. P/CA 15/09 - Y. Fulton 1940 Calvington Drive (Part Block 6, 40M-2339, Part 11, 40R-25465) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 6585/05 to permit a 0.5 metre side yard width and a 3.6 metre rear yard depth to a proposed raised deck, whereas the by-law requires a minimum side yard width of 1.2 metres and a rear yard depth of 6.0 metres. The applicant requests approval of these variances in order to obtain a building permit. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Y. Fulton, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Keith Wilkinson Seconded by Susan Kular That application P/CA 15/09 by Y. Fulton, be APPROVED on the grounds that the 0.5 metre side yard width and the 3.6 metre rear yard depth to a proposed raised deck, are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 5 Committee of Adjustment Meeting Minutes Citq 00 141 Wednesday, May 6, 2009 7:01 pm I Main Committee Room 1. That these variances apply only to the proposed raised deck, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY 4. P/CA 16/09 - R. Ishmael 1582 Saugeen Drive (Lot 17, Plan 40M-1567) City of Pickering The applicant requests relief from Zoning By-law 3036, to permit a rear yard depth of 5.1 metres to a proposed covered open porch and a maximum lot coverage of 45 percent, whereas the by-law requires a minimum rear yard depth of 7.5 metres and permits a maximum lot coverage of 38 percent. The applicant requests approval of these variances in order to obtain a building permit for an addition to the existing dwelling. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager stating that consideration must be given to maintain drainage of the apron swale in the rear yard. R. & K., owner, were present to represent the application. No further representation was present in favour of or in objection to the application. K. Ishmael explained the application, and the need for the covered porch. A Committee Member asked that another Condition be added to the decision that stated a two year time period for the application. 6 Committee of Adjustment City 00 Meeting Minutes Wednesday, May 6, 2009 7:01 pm Plca= Main Committee Room Moved by Kevin Ashe Seconded by Keith Wilkinson That application P/CA 16/09 by R. Ishmael, be APPROVED on the grounds that the rear yard depth of 5.1 metres to the proposed covered open porch and a maximum lot coverage of 45 percent to be minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following condition: 1. That these variances apply only to the proposed covered open porch, as generally sited and outlined on the applicant's submitted plans with this application. 2.. That the applicant obtains a building permit for the proposed construction within two years of the date of this decision, or this decision shall become null and void. CARRIED UNANIMOUSLY (IV) ADJOURNMENT Moved by Susan Kular Seconded by Keith Wilkinson That the 6th meeting of 2009 the Committee of Adjustment be adjourned at 7:26 pm and the next meeting of the Committee of Adjustment be held on Wednesday, May 27, 2009. CARRIED UNANIMOUSLY Date d Chair Ass ant Secretary-Treasurer 7 City 00 Minutes / Meeting Summary Taxicab Advisory Committee i i May 19, 2009 I rK RI 11:00 am Main Committee Room Present: Councillor McLean, Chair Mohammad Altaf Glen Johnstone Carlton McKenzie Mohammad Sultan Absent: Sam Bhardwaj - Durham Rapid Taxi Ian Louden - Blue Line Taxi Margaret Woods Also Present: Kim Thompson, Manager, By-law Enforcement Services Linda Roberts, Recording Secretary Item / Details & Discussion & Conclusion Action Items / Ref # (summary of discussion) Status (include deadline as a rogate 1.0 Welcome & Introductions Councillor McLean welcomed everyone to the meeting and handed the Chair over to K. Thompson, Manager, By-law Enforcement Services. She informed the Committee the purpose of the meeting was to conduct an appeal hearing regarding the applicant, Ulrich J. Stelter. 2.0 A eaI Hearin - Ulrich J. Stelter The meeting moved In Camera in accordance with the provisions of Procedural By-law 6746/07, as the matter related to personal information about an individual. Refer to the In Camera minutes dated May 19, 2009. [The City Clerk has custody and control of the In Camera minutes]. Further to confidential deliberations, the Committee hereby recommends the following: 1. That Ulrich J. Stelter be issued a standard City of Pickering taxi license; and 2. That the Manager, By-law Enforcement Services give effect to this recommendation. CARRIED Page 1 CORP0228-2/02 Item/ Details & Discussion & Conclusion Action Items Ref # (summary of discussion) Status (include deadline as appropriate) A brief discussion ensued with respect to the new by-law and whether or not to look into amending it. 3.0 Accessible Customer Service Training Prem Noronha-Waldriff joined the Committee to provide Accessible Customer Service Training to the Taxicab Advisory Committee members as per the Accessibility for Ontarians with Disabilities Act, 2005. P. Noronha-Waldriff will provide a list of alternative dates and times for this mandatory training to allow committee members who missed it to attend another session. Meeting Adjourned: 11: 15 am Copy: City Clerk Page 2 CORP0228-2/02 City o~ Minutes/Meeting Summary Waterfront Coordinating Committee i i May 21, 2009 PI _ ERI N 7:00 pm Main Committee Room Attendees: Mayor Ryan Councillor O'Connell, Chair Councillor Dickerson, Vice-Chair Craig Bamford Kathleen Corcoran Zoia Horne Christian Medy David Steele R. Holborn, Division Head, Municipal Property & Engineering A. Mostert, Coordinator, Landscape & Park Development M. Gadzovski, Stormwater & Environmental Engineer L. Roberts, Recording Secretary Absent: Jim Dike David Stone Kevin Tower Item / Details & Discussion & Conclusion Action Items / Ref #~(summary of discussion) Status (include deadline as appropriate) 1.0 Welcome& Introductions Councillor O'Connell welcomed everyone to the meeting. 2.0 _Approval of Minutes - Moved by D. Steele Seconded by Z. Horne That the minutes of the March 19, 2009 meeting be approved. CARRIED 3.0 Correspondence 1) Eastern Trail Enhancements Page 1 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items/ Ref # (summary of discussion) Status (include deadline as _ appropriate) Councillor O'Connell provided a brief overview of the correspondence from Ron Taylor, Coordinator, City Development, with respect to his letter to the Regions of York and Durham respecting the Duffin Creek Water Pollution Control Plant Expansion. Members had received a copy of this correspondence through email. It was noted R. Taylor will continue to keep the Committee updated on this matter. 2.) Opening of East Spit Celebrations Councillor O'Connell also made note of the upcoming celebrations regarding the opening of the east spit at Millennium Square taking place this Saturday, May 23 from 10:00 am to 11:30 am. She encouraged all members to attend if possible. This correspondence was also sent out by email to the Committee members. Moved by C. Bamford Seconded by D. Steele That the above correspondence be received for information. CARRIED 4.0 Frenchman's Bay Master Plan - Consultant's Final Report M. Gadzovski provided a brief update on the status of the Frenchman's Bay Master Plan and outlined the public review process which will begin June 3. The public will have 30 days in which to provide comments, ending on July 3. Once this process has been completed, they have a target date for going forward to Council in September, 2009. Councillor O'Connell noted she has a copy available if anyone wishes to review it and informed the Committee that CD's would be provided to the Committee members. M. Gadzovski introduced Rob Bishop, Manager, Water Resources Group of MMM Group, who provided an update on previous summaries provided as well as an update on what has happened since then with the aid of a power point presentation of the study area; Page 2 CORP0228-2102 Item / Details & Discussion & Conclusion Action Items Ref (summary of discussion) Status (include deadline as appropriate) • outlined the next steps - 5 yr plan and 5-25 yr. plan • variety of programs & policies proposed • explained local projects • funding - costs do not include land costs • R. Holborn noted that two items on this list have already been approved by Council in this year's budget • Indicated where proposed facility will be located • Showed schematics of water treatment facility • Development Charges have been included • Comments received from the Waterfront Committee were addressed. A question and answer period ensued with the following comments; • Noted the need to educate public • Erosion created by flash floods • E-Coli levels very high • No water in creeks until north of Concession 3 Designed to greatly improve the clarity of water and vegetation • Lower maintenance costs • Dredging - City currently responsible for stormwater facilities however would like to look at cost sharing with those who benefit in the Bay (private owners) • Timeline for EA & design process - at least 3 years • Questioned long term efficiency and the monitoring of this • Designed for a portion to be cleaned fairly frequently (minimum every 5 years) but overall stormwater facility every 25 years R. Bishop continued the presentation showing the following: • Other opportunities for restoration of Bay - provided examples of restorative measures • Capture flow and treat in a natural way • Extend existing areas of wetland vegetation • Operating and maintenance costs were discussed Discussion ensued with respect to financing, how this could be achieved through potential grants, both Federal and Provincial as well as infrastructure funding. This would proceed in phases Page 3 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Ref # (summary of discussion) Status (include deadline as __am nate according to budget. Councillor O'Connell noted any additional comments could be provided via email to M. Shim, L. Roberts, as well as herself. Should a meeting go forward in June, Committee members would be contacted. Otherwise, the next meeting date will be July 16. Councillor O'Connell and C. Bamford thanked R. Bishop for his presentation. 5.0 Frenchman's Bay Harbour EA and Preferred Design - Update M. Gadzovski provided a brief overview of the Frenchmans' Bay EA and preferred design and then introduced Laura Stephenson, Project Manager, Toronto and Region Conservation Authority. L. Stephenson provided an overview of the preferred alternatives for the Frenchman's Bay harbour entrance with the aid of a power point presentation. The following comments were provided; • Create a safe harbour entrance • Preserve ecology of the Bay • Connect to existing parks and trails • Are following the EA process • Now at phase 3 in the process • Reviewed the defined problems • Identify & evaluate alternatives • Alternative 3 is preferred - summary of public feedback • Fish habitat improvements • Opportunities for new trails & connection • Improved public amenities • Construction cost estimates - just over 7 million It was noted the public comment period had been extended from May 19 to May 29. M. Gadzovski explained the next steps which involve receiving the final comments, meeting of the steering committee, followed b a report to Council possibly in July, and the stud report in Page 4 CORP0228-2102 Item / Details & Discussion & Conclusion Action Items / Ref # (summary of discussion) Status (include deadline as appropriate) August. She noted they hope to complete by year end. She also noted this information is available on the City's website. A question and answer period ensued with comments as follows: • Tony Turner, a Pickering resident, questioned whether the Committee had considered a tunnel as opposed to a bridge for the connection. • Discussion on water taxi, different options for bridges. • D. Steele noted his concerns with respect to the importance of an east/west connection • Councillor O'Connell stressed the importance of accessibility in the west portion • C. Medy questioned the cost of the lighthouse and L. Stephenson noted that this could possibly be a community funded endeavour. Cost saving alternatives were discussed as well as this project being a sustainable long term infrastructure. Comments received from J. Dike, who was unable to attend the meeting are noted as follows: • In agreement with the Frenchman's Bay Harbour Entrance - Preferred Alternative as presented in the Public Information Session on May 5, 2009. He noted the process meets the requirements of the Municipal Engineers Association's Class C Environmental Assessment and also satisfies the provisions of the Canadian Environmental Assessment Act. (J. Dike's comments were noted by C. O'Connell and passed to committee members for their information.) Councillor O'Connell noted any further comments could be emailed to M. Shim, L. Roberts as well as herself. Councillor O'Connell thanked L. Stephenson for her work and presentation this evening. _ 6.0 Other Business Page 5 CORP0228-2102 Item / Details & Discussion & Conclusion Action Items/ Ref # (summary of discussion) Status (include deadline as - appropnate) - 7.1) T. Turner, Pickering resident noted his concern with the conditions of the First Nations' Trail Councillor O'Connell noted this work will begin this summer and she had plans he could view after the meeting if he wished. 7.0 Next Meeting Thursday, July 16, 2009 in the Main Committee Room. Meeting Adjourned: 9:30 pm Copy: City Clerk Page 6 CORP0228-2102 City n0 Minutes I Meeting Summary Heritage Pickering Advisory Committee i i May 26, 2009 PICKERINU I 7:00 pm Main Committee Room Attendees: Councillor Johnson Richard Fleming, Vice-Chair Terence Arvisais Keith Falconer Susan Gardner Joanne Glasser Rhonda Lawson Kelly McLean Linda Roberts, (Recording Secretary) Absent: Jim Simpson, Chair Gordon Zimmerman Item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome R. Fleming welcomed everyone to the meeting and informed the members he would be chairing the meeting in J. Simpson's absence. He acknowledged the photographer from Snap Pickering was here for the photos. At this point the Committee members proceeded to the main lobby for the photos with the display board. It was decided to review the zoning applications at the conclusion of the meeting. R. Lawson questioned obtaining maps to better understand where the heritage properties are located. 2.0 Approval of Minutes All Moved by R. Lawson Seconded by T. Arvisais That the minutes of the April 28th meeting be approved, as amended. CARRIED Page 1 CORP0228-2/02 i item/ Details & Discussion & Conclusion Action Items/ Status Ref # (summary of discussion) (include deadline as appropriate) 3.0 New and Unfinished Business Discussion ensued with respect to the following applications which were provided for the Committee's review: 3.1) Zoning By-law amendment Application A 12/09 Questioned where John Major's house is located Zoning By-law amendment Application A 13/09 Need to specify where heritage properties are located Zoning By-law amendment Application A 14/09 No comments Zoning By-law amendment Application A 15/09 No comments It was requested the above applications being A12/09 and A Linda to action 13/09 be provided at the next meeting for further review, if required. It was also requested the Committee be provided with an update on the previous report regarding the extension of the Whitevale Heritage Conservation District. It was also suggested T. Moore, Chief Building Official be invited to attend the June meeting. 3.2) 2009 Work plan R. Fleming questioned whether there were any additions at this time. It was noted that we will be losing G. Zimmerman's expertise at the end of June. His valuable expertise and Richard/Jim to action knowledge will be greatly missed on this Committee. It was questioned whether he may be available to have a training session with the new members. It was suggested this could possibly be incorporated into the next meeting in June. L. Roberts advised the Committee that applications for Heritage Pickering? have been received and will be going to Council on June 15t for appointment in order to fill vacancies on the Committee. Page 2 CORP0228-2/02 Item/ Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 3.3) Presentation of Plaque - Greenwood Schoolhouse L. Roberts informed the committee the next step for the designation of the Greenwood Schoolhouse is to send out a notice of designation which involves a 60 day time period. The Debi to action actual designation should take place in the Fall. 3.4) Development Applications in Seaton R. Fleming advised the Committee of information received from the Director, Planning & Development regarding the review of applications by the Committee. He had explained that while these applications may be technically 'complete' under the Planning Act, from the City's perspective they are premature until such time as various other works for Seaton are completed or well underway. 3.5) Rogers Farm R. Lawson informed the Committee she had attended a meeting hosted by the Historical Society regarding the 407 and noted there was a lot of concern in this respect. She noted the significant architectural and historical value of Rogers Farm. The Committee was in agreement that it would be beneficial to have a representative from AECOM attend our June meeting to discuss this issue . L. Roberts made note that they had been given the date for the June meeting and was just awaiting confirmation at this point. It was also suggested Rogers Farm could possibly be a 2011 Bicentennial project. R. Fleming suggested he could contact Rogers Communications and noted he could refer a contact name to R. Lawson for further information. It was suggested this would make a good story and would be a good opportunity to gain media attention. It was suggested we wait until speaking with MTO before approaching Rogers. Councillor Johnson suggested the Committee forward correspondence in this regard to Mayor and Council at the next Council meeting to ask for their endorsement, and that a copy be forwarded to the local MPP. Moved by R. Lawson Seconded by S. Gardner Page 3 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) That the City Clerk prepare a letter with respect to the impact of Debi to action the 407 on Rogers Farm. CARRIED 3.6) The photographer from Snap Pickering was present to take photos of Committee members with the Heritage Pickering' Richard to action display board, which is on display for the month of May in the main lobby. 4.0 Correspondence 4.1) AECOM L. Roberts provided an update with respect to correspondence from AECOM regarding a representative attending our next meeting. They had responded that they were unable to attend the May meeting, but will be in touch with respect to coming out in June. 4.2) Ministry of Citizenship and Immigration Correspondence received with respect to nominations for the Ontario Medal for Good Citizenship. The deadline for nominations is August 17, 2009. Moved by R. Lawson Seconded by R. Fleming That Gordon Zimmerman be nominated to received the Ontario Linda/Debi to action medal for Good Citizenship and that steps be taken to file the necessary nomination papers. CARRIED 4.3) Heritage Canada Foundation Complimentary magazine was passed around to members to decide whether we should continue to receive the publications at a cost of $35.00. Committee agreed it would be worthwhile to have this. 4.4) MMM Group Limited Correspondence received regarding an open house to be held Page 4 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) May 27 in the Brougham Hall from 2 - 4 pm. R. Lawson, J. Glasser and S. Gardner noted they would like to attend this. 4.5) Ontario Heritage Trust Correspondence received from Ontario Heritage Trust regarding nominations for the Heritage Community Recognition Program was received for information. Deadline for nominations is July 17, 2009. 5.0 Other Business 5.1) 2710 Brock Road Debi to action R. Lawson questioned whether we could be provided with an update respecting this property. 5.2) Bicentennial Celebrations R. Lawson suggested we participate in the Open Doors Linda to action program for the bicentennial celebrations. She questioned whether we could get information on dates for the next Bicentennical committee meetings in order to approach them with this suggestion, or find out how to make suggestions for the Committee's participation in this. 5.3) R. Fleming suggested we inquire about suggesting names for street signs in new subdivisions. He suggested using the Linda to action list of names created for the walk of fame. This was a list compiled of famous and long time Pickering Residents. He noted he would email the list to L. Roberts. 5.4) A copy of the 2007 report prepared by Archaeologix Inc. Linda to action was provided to the Committee to view. It was requested that a copy be made for the Committee to retain. 5.5) Copies of the three Cultural Heritage Evaluation Reports for the following properties was provided to the Committee to Linda to action view. It was requested that copies be provided for the Committee to retain. The following properties are being impacted by the Highway 7 widening being proposed by the Ministry of Transportation: The Village of Kinsale & No. 3275 Highway 7; 3110 Highway 7; and, 2890 Highway 7. Page 5 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 6.0 Adjournment Moved by K. Falconer Seconded by T. Arvisais That the meeting be adjourned. CARRIED The meeting adjourned at 8:20 m Copy: City Clerk Page 6 CORP0228-2/02